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Housing Authority of the County of Contra Costa
TO: BOARD OF COMMISSIONERS
FROM: Robert McEwan, Executive Director
DATE: Tuesday,August 10, 1999
SUBJECT: ACCEPT U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT(HUD) DESIGNATION
OF THE HOUSING AUTHORITY HORITY OF THE COUNTY OF CONTRA COSTA A"HIGH PERFORMER"
UNDER HUD'S PUBLIC HOUSING MANAGEMENT ASSESSMENT PROGRAM (PHMAP}
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)AND BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ACCEPT a letter from U.S. Department of Housing and Urban Development delsgnating the Housing Authority of the
County of Contra a Nigh Performer under the Public Housing Management Assessment Program. This designation is
for the fiscal year ending 3/31/99.
ii. FINANCIAL IMPACT:
None.
III. REASONS FOR RECOMMENDATION/BACKGROUND
in 1992 HUD established the Public Housing Management Assessment Program to evaluate the management each
of the Nation's public housing authorities, The PHMAP establishes eight(8) indicators of manag ment performance
ranging from vacancy rates to the quality of capital improvements to the level of resident services provided. Attached
is the notification from HUD that our total PHMAP score is 100% and the scoring report. Public Housing Agencies
that receive a score of 90%or more are designated as"High Performer"and our agency has been designated as
such.
iV. CONSEQUENCES OF NEGATIVE ACTION:
None.
CONTINUED ON ATTACHMENT: YES SIGNATURE »
RECOMMENDATION OF EXECUTIVE DIRECTOR —RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON Wit_10, 1999 APPROVED AS RECOMMENDED XX OTHER
VOTE OF COMMISSIONERS
Xy,—UNANIMOUS (ABSENT _ € HEREBY CERTIFY THAT THIS IS A TRUE AND
CORRECT COPY OF AN ACTION TAKEN AND
AYES: NOES: ENTERE=D ON THE MINUTES OF TETE BOARD OF
ABSENT: ABSTAIN: -- COMMISSIONERS ON THE DATE SHOWN.
ATTESTED A gust 10 , 1999
PHIL BATCHELOR, CLERK OF THE BOARD
OF COMMISSIONERS AND COUNTY
ADMINISTRATOR
Rac®o BY -- - , DEPUTY
U.S.Department of Housing and Urban Development
y d
PacificlHawail
J
California State Office
�® d� 450 Goden Cade Avenue
San Francisco,California 94102-3445
JUL 2 2 1999
Jar. Robert J. McEwan
Executive Director
Contra Costa County Housing Authority
P. 0. Box 2759
Martinez, CA 94553
Dear Mr. McEwan:
SUBJECT: Public Housing Management Assessment Program (PHMAP) core
The purpose of this letter is to inform you of your total weighted Public Housing Management
Assessment Program (PHMAP) score and status.
Your total weighted PHMAP score for the PHMAP assessment of your fiscal year ending
3/31/99 is 100 percent. This percentage is derived by dividing your actual number of points
achieved by the potential number of possible points with the ratio multiplied by 100.
A public housing agency that achieves a total weighted PHMAP score of 90 percent or more
shall be designated as High Performer. Your Housing Authority is hereby designated as a High
Performer.
Incentives afforded to public housing agencies designated as high performer or standard
performer are in accordance with 24 CFR& 901.130.
Your total weighted PHMAP scare and your score for any indicator or component may be
changed by this office subsequent to data included in an independent auditor's report or data
acquired during an on-site confirmatory review.
You may appeal your PHMAP scare and status to this office, including a troubled or mod-
troubled designation, only on the basis of data errors; the denial of modification or exclusion
requests when their denial affects the agency's total weighted PHMAP scare; the denial of an
adjustment based on the physical condition and/or neighborhood environment of its developments;
or a determination of intentional false certification.
To receive consideration, an appeal shall be received by this office no later than close of
business on the fifteenth calendar day after the initial notification letter is mailed, not counting the
day the letter is mailed. If the fifteenth day falls on a weekend or holiday,the date specified will
be the next business day. If your appeal is not received by this office by close of business fifteen
calendar days from the date of this letter,this letter will serve as the final notification letter. A
copy of this letter wvill then be forwarded to the Chairperson of the Board of Commissioners, and
to the appointing authority(s) of the Board of Commissioners.
If you would like assistance from this office in the provision of technical assistance,the
correction of any problem areas identified as a result of the PH AP assessment,or suggestions for
means to improve problems areas, please contact William Armstead, PHMAP Coordinator, at(91 E)
498¢5220 Ext. 4210
Very sincerely yours,
'I,---�17--
Joyce L. Lee
Director
Office of Public Housing
Enclosure:
PPIMAP Scoring Report
U.S. Department of Housing and Urban Development
PHI AP Housing Authority Scaring Report
All Iterations
As Of 7/22199
CA011 COUNTY OF CONTRA COSTA HSG AUT
3/31/99 Assessment n In Progress
No. IndicatorlComponent Name Iter. 1
1 Vacancy Rate and Unit Turnaround Time A
!A: Vacancy Rate A
113 Ur,011 Turnaround Time X
2 Modernization A
2A Unexpended Funds A
2E Funds Obligation A
2C Adequacy of Contract Administration A
2D Quality of Physical Work A
2E Budget Controls A
3 bents Uncollected A
4 Work Carders A
4A Emergency Work Larders A
4E ;ion-Emergency Work Carders A
3 Inspection of Units and Systems A
SA inspection of Units A
59 inspection of Systems A
6 Financial Management A
SA Cash Reserves A
85 Energy Consumption/Utility Expenses X
7 Resident Services and Community Building A
7A Economic Uplift and Self-Improvement A
7E Resident Organization A
7C Resident involvement A
Tia Resident Programs Management A
a Security A
8A ±racking and Reporting"rime A
8l3 Screening of Applicants A
8C Lease Enforcement A
8la Grant Program Goals A
TOTAL SCORE: 100.00%
MOD SCORE. 100.00%
COMMENTS
Iteration 1
8A Total Units inspected number decreased by 15 in order for system to allow entry. Units inspected are more than total AGO units because
units are used for other reasons;i.e.,Offices, Resident Council Room,etc. Total number of actua
I units inspected 1138,
Note: X denotes an excluded indicator or component.
All 1996 PH AP assessments appear as compiete in this report,although they may still be in progress. Final scores and designations may
change as result of the monthiy updates that will take place until February 1,1998.
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