HomeMy WebLinkAboutMINUTES - 07201999 - C74-C83 TO. BOARD OF SUPERVISORS REVISED. 07#
Co�;a
FROM: John Cullen, Director �
Employment and Human Services �` :; �
County
DATE: July g, 1999
SUBJECT: APPROVE and AUTHORIZE the Emto mens and Human Services Director, or desi nee
to SIGN contract documents AND to A PT Mate Department of Education Child Mare
and Development funding for FY 1999/2000 in the amount of$1,421,814.
SPECIFIC REOUEST(S)OR REC0MMENDAT#ON(S)&BACKGROUND AND JUSTIFICATION
RECOMMEN
:DED,ACTION
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to
SIGN contract documents AND to ACCEPT State Department of Education Child Care
and Development funding for FY 1999/2000 in the amount of$1,421,514,
Per State Department of Education Agreement G2AP-9410 ( alb OR s Stage 2) County to
receive funding in the amount of $1,421,814,
EACKGRQ 3\I3
The Employment and Haman Services Department has been contracting with the State
Department of Education (SIDE) for over 25 years to provide child care services under the
State General Fund Child Care and Development Program. These funds serve families who
receive Child Protective Services, teen parents, children at risk of abuse and neglect, children
with special needs and lova income families.
�F
CONTINUED ON ATTACHMENT: SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIOFIAFURE S 1 \ ✓`r
ACTION OF BOARD ON _ -� -` � � rs APPROVED AS RECOMMENDED OTHER
VOTE Or SUPERVISORS
i i� I HERESY'CERTIFY THAT THIS IS A TRUE
UNANIMOUS{ABSEN i---`"` - ) AND CORRECT COPY OF AN ACTION TAKEN
AYES! NOES; AND ENTERED ON THE MINUTES OF THE BOARD
ASSENT:a ®_ABSTAIN:--
83F SUPERVISORS 6A!THE DATE SHOWN.
ATTESTED
d'ty
r +`
Contact. Robert Hofmann, 313-1953 PHE BATCHELOR,CLERK OF THE BOARD OF
cc: SOCIAS SERVICE (CONTRACTS MI`1`) SUPERVISORS AND COUNTY ADM NIST€iATOR
C010-€7Y ADMINITS` AOR
A- !TO -COrLROILER
&TY
DEPUTY
ty.. ✓ - !Y CONTRA
T 0: BOARD OF SUPERVISORS
COSTA
{�i �tlYfih y .
FROM: Arthur Ca Diner, Executive Director COUNTY
Private Industry Council
DATE: Jane 10, 1999
SUBJECT: EXECUTION OF A CONTRACT WITH SAID FRANCISCO CITY COLLEGE
(#19-2039-0)
)
SPECIFIC REQUEST(S)OR RECtaMMENDATION($)&BACKGORUND AND JUSTIFICATION
RECOMMENDATION:
Authorize the Execution Director, Contra Costa County Private Industry Council, or his
designee, to execute on behalf of the County a contract (#19-2039-0) with San Francisco City
College. The Contra Costa County SBDC will provide consultant and clerical services to San
Francisco City College, In return, San Francisca City College will pay an amount not to
exceed $30,000. The contract period is effective Marchi, 1999 to June 30, 1999.
Il, FINANCIAL IMPACT:
None; 100% Federal and Mate monies.
III. CHILDREN IMPACT" STATEMENT=
Insane.
IV.. REASONS FOR RECOMMENDATION:
The California Trade and Commerce Agency has requested that the Contra Costa SBDC
temporarily outstation consultants and clerical support in the San Francisco suffice of the
Federal Small Business Administration (SBA) to provide SBDC consultant services pending
the reorganization of the regular San Francisco SSMC which has ceased operation. This will
provide the County SSDC with additional exposure and understanding of the programs and
operation of the regional SBA office and temporary entr6e to many of the businesses that are
headquartered in San Francisco.
CONTIN
kED ON ATTACHMENT: SIGNATURE:
a
RECOMMENDATION OF COUNTY ADM NISTMTCR RECOMMENDATION OF IROARD COMMITTEE
APPROVE OTHER
S143PIATEJRE S �,,
ACTION OF BOARD ON s 10 9 9 -- APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY T14AT THIS IS A TRUE
r
UNANIMOUS(ABSENT-1 ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED a.,T_ct/" I—
I'Hi B"TALO-R—,CIrER?t OFTHE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
CONTACT:
Private Industry Cound;l
County Administrator
County Auditor-Controllar
Sara Hoffman,CAC BY� � ,DEPUTY
John Cut[en,Social Service
CA Trade&a Commerce Agency
US SBA
y:dIskettelbogrd order form/1 9-2039-0
-° CONT
TO: SRR OF SUPERVISORS
COS`
FROM: Rita S. Flays, Interim Executive Director s �� COUNTY
Private industry Council
DATE: Jure 30, 1999
SUBJECT: Authorizing Submission of 1999/2000 Title III Master Subgrant (County
19-92 '3-0)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACICGORUND AND JUSTIFICATION
Is
RECOMMENDED ACTION:
Authorize the Board Chair to execute on behalf of the County Job Training Partnership Act
(JTPA) 1999/2000 Title 111 Mester Subgrant (County #19-3273-0).
li. FINANCIAL IMPACT:
None, one hundred percent federal funds,
lit. gHILDREN IMPACT STATEMENT:
This Subgrant is to provide vocational training to appropriate JTPA eligible participants. `i"°hi
will support the third outcome— Families that are economically self-sufficient.
IV. REASONS FOR RECOMMENDATION:
By written instructions received this week the State JTPD informed Contra Costa County that
JTPA 1999/2000 Title 1l1 baster Subgrant must be executed and submitted as soon as
possible,
This Master Subgrant will incorporate $1,602,669 in Title 1111601® funds and $320,534 in Title
111/10% funds for Program Year 199912000 (July 1, 1999 through June 30, 2001)
CONTINUED ON ATTACHMENT: SIGNATURE:
_REC41 M.0-NDATiON OF COUNTY ADMINISTRATOR RI= 0 MIENDATION OF OARID MIP�ITTEE
--X—APPROVE APPROVE OTHER
SIGNATURE S
ACTION OF BOARD ON C,�-t� d�' f s� � �6 — - - --APPROVED AS RECOMMENDED, OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT �� � AND CORRECT COPY OF;AN ACTION TAKEN
AYES; NOES: ANIS E14TERED ON THE MINUTES OF THE BOARD
ABSENT: _ - ABSTAIN:_- -- -_r- OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED % , r d 9
PHIL BATC-AELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
CONTACT:Best Whatford 6465373
cc: Private industry Coounci!
Courcy Administrator
County Audltor•Controlier ,� r DEPUTY
Sara.Holtman,CAO BY s
John Cullen,Employment and Human Services
JTPDiEDD(via PIC)
y:dlske /board order/County#16-8273-0
p ,!d
.. e .+ z. `'r .¢=day t;.... �M§
DTPA SUBGRANT AGREEMENT
CONTRA COSTA COUNTY SJSGRART NO: G065503
MODIFICATION No: NEW
1 �
SUBGRANTOR: State of California SUBGRANTEE: CONTRA COSTA COUNTY
Employment Development Dept. } 2425 BISSO LANE, SUITE 100
Job Training Partnership Div. CONCORD CA 94520-4817
F.O. Box 826680, MIC 69 �
Sacramento, CA 94280-0001 j GOVERNMENTAL ENTITY: YES
I
This Subgrant Agreement is entered into by and between the State of California, Employment Development Department,
hereinafter the Subgrantor, and the CONTRA COSTA COUNTY , hereinafter the Subgrantee, The Subgrantee agrees
to operate a program in accordance with the provisions of this Subgrant and an approved Job Training Plan for the
above-named SDA and, as applicable, an approved Employment and Training Plan for Displaced Workers filed with the
Subgrantor pursuant- to the Job Training Partnership Act (DTPA). This modification consists of this sheet and those of
the following exhibits, which are attached hereto and by this reference made a part hereof:
Funding Detail Chart Exhibit AA, pages 1 through 1
General Provisions and standards of Conduct Exhibit BB, pages 1 through 14
Title II-F (III FORMULA (50%/10%)) Exhibit CC, pages 1 through 1
ALLOCATICN(s): PRIOR AMOUNT: $0.00
The Subgrantor agrees to reimburse the Subgrantee INCRLASE/DECREASE: $1,923,203,00
not to exceed the amount listed hereinafter "TOTAL": TOTAL: $1,923,203.00
TERMS OF AGREEMENTt Terms of Exhibits are as
From 07/01/1-999 to 06/30/2001 designated on each exhibit
PURPOSE: To initiate the Title TII Master Subgrant for PY 99/2000, and add $1,923,203 in 60
percent formula-allocated funds.
w�
APPROVED FOR SUBGRANTOR (EDD) (By Signature) I A PROBED FQR,- GRANTEE (By Signature)
:ame and Title me and T "le
BILL BURKE
ASSISTANT DEPUTY DIRECTOR ldf Joe Plan iamiil a, Cihc"1-ir
JOB TRAINING P.ARTNERSFtEP DIVISION
f j uoritr3 Costa County Board of Supervisors
I hereby certify that to my knowledge, the budgetelo This Agreement does not fall within the rmaning of Section
funds are available for the period and purpose cft> 10295 of Chapter 2 of Part 2 of Division 2 of the ?public
expenditures as stated herein: i Contract Code of the State of California and pursuant to
( 58 OPS Cal. Atty. Gen. 586, is exempt from review or approval
j of the Dept. of General Services and the Dept, of Finance:
Signature of EDD Accounting officer Signature of EDD Contract Officer
j
Budget item: Code & Title Amount Encumbered:
Federal Catalog No. / / / State Federal 4 Budgetary Attachi:+ent: YES
Chapter Statutes: 1999 FY: 99/O0 Fund:
DTPA SUBGRANT AGREEMENT
FUNDING DETAIL SxEBT Exhibit AA
Page l of I
SUIBGRAINTEE NAME: CONTRA COSTA COUN7Y SUBGRANT NO: G065503
MODIFICATION NO: NEW
I. ALLOCATION
j I PRIOR { I ! ADJUSTED {
FUNDING SOURCE i AMOUNT { INCREASE { DECREASE ; ALLOCATION I
( I f ! 1
TITLE III-F: TITLE Ill FORMULA I I !I4 I
I i 1
III FORMULA (50*J10&) (515) I $0.00 ( $1,923,203.00 I $0.00 I $1,923,203.00
TOTAL TITLE III-F ! $0.00 $1,923,203.00 { 50.00 { $1,923,203.00
GLAND TOTAL: ! $0.00 ! $1,923,203.00 { $0.00 $1,923:203.00
A3.1 references are to the Job Fraining Partnership Act (PL 97-300 as Amended by PL 99-496) unless otherwise noted.
For modidications purposes only. All other terms and conditions of this exhibit not included herein rem&in unchanged.
GENERAL PROVISIONS
and
STANDARDS OF CONDUCT
-1. Clomrliance,
In performance of this agreement, Subgrantee will fully comply with:
a The provisions of the JTPA and all regulations, directives, policies, procedures and
amendments issued pursuant thereto and/or legislation, regulations, policies,
directives, and /or procedures which may replace JTPA;
b. The Family Economic Security Act (F SA), California Unemployment Insurance
Code, Section 15000 et. seq., to the extent permitted by federal law; all State
regulations and Governor's policies, directives and procedures issued pursuant to
FESA; and legislation, regulation, policy and/or procedures which may replace
FSA.
c. Subgrantee will ensure diligence in managing programs under this agreement
including the carrying out of the appropriate monitoring activities and in taking
prompt corrective action against known violations of the JTPA.
d. This agreement contains the entire agreement of the parties and supersedes all
negotiations, verbal or otherwise, and any other agreement between the parties
hereto. This agreement is not intended to and will not be construed to create the
relationship of agent, servant, employee, partnership, joint venture or association
between the Subgrantol- and the Subgrantee.
2. Certification
Except as otherwise indicated, the following certifications apply to all Subgrantees.
a. Corporate Registration: The Subgrantee, if it is a corporation, certifies it is
registered with the Secretary of State of the State of California.
b. Sectarian Activities: The Subgrantee certifies that this agreement does not
provide for the advancement or aid to any religious sect, church or creed, or
sectarian purpose nor does it help to support or sustain any school, college,
university, hospital or other institution controlled by any religious creed, church, or
sectarian denomination whatever, as specified by Article XVI, Section 5, of the
Constitution, regarding separation of church and state.
c. National Labor Relations Board: The Subgrantee, by signing this agreement, does
swear under penalty of perjury, that no more than one final unappealable finding of
contempt of court by a federal court has been issued against the Subgrantee
within the immediately preceding two-year period because of Subgrantee failure to
comply with an order of a federal court which orders the Subgrantee to comply
with an order of the National Labor Relations Board.
JTPA Rev:6199 Page 1 of 14
a.
d. Drior Findings: Subgrantee, by signing this agreement, does swear under penalty
of perjury, that it has not failed to satisfy any major condition in a current or
previous contract or grant with the Department of Labor (DOL) or the State of
California and has not failed to satisfy conditions relating to the resolution of a final
finding and determination, including repayment of debts.
e. Drug-Free Workplace Certification: By signing this subgrant/contract, the
contractor or grantee hereby certifies under penalty of pedury under the 'taws of
the State of California that the contractor or grantee will comply with the
requirements of the Drug-Free Workplace Act of 1990 (Government Code Section
83350 et seq.) and will provide a drug-free workplace by taking the following
actions:
• Publish a statement notifying employees that unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance is
prohibited and specifying actions to be taken against employees for violations,
as required by Government Code Section 8350(a).
• Establish a Drug-Free Awareness Program as required by Government Code
Section 8355(b) to inform employees about all of the following:
- the dangers of drug abuse in the workplace;
- the person's or organization's policy of maintaining a drug-free workplace;
- any available counseling, rehabilitation and employee assistance programs-,
and,
- penalties that may be imposed upon employees for drug abuse violations.
Provide, as required by Government Code Section 8365(c), that every
employee who works on the proposed contract/subgrant:
- will receive a copy of the company's drug-free policy statement; and,
- will agree to abide by the terms of the company's statement as a condition
of employment on the subgrant/contract,
f. Child Support Compliance Act: In accordance with the Child Support Compliance
Act, the Contractor recognizes and acknowledges
• the importance of child and family support obligations and shall fully comply
with applicable state and federal laws relating to child and family support
enforcement, including, but not limited to, disclosure of information and
compliance with earnings assignment orders, as provided in Chapter 8
(commencing with Section 15200) of Part 5 of Division 9 of the Family Code;
and
• that to the best of its knowledge is fully complying with the earnings assignment
orders of all employees and is providing the names of all new employees to the
New Employee Registry maintained by the California Employment
Development Department (EDD).
JTPA Rev:6/99 Page 2 of 14
Failure to comply with these requirement's may result in suspension of payments
under the subgrant/contract or termination of the subgrant/contract or both� an the
contractor or grantee may be ineligible for ward of future Mate
subgrants/contracts if the department determines that any of the following has
occurred: (1) the false certification, or (2) violates the certification by failing to
carry out the requirements as noted above.
g. Debarment and Suspension Certification: By signing this agreement, the
Subgrantee hereby certifies under penalty of penury under the laws of the Mate of
California the Subgrantee will comply with regulations implementing Executive
Order 12549, Debarment and Suspension, 29C.F.R. hart 93, Section 98.510, that
the prospective participant (i.e., grantee), to the best of its knowledge and belief,
that it and its principals:
1. Are not presently debarred, suspend, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transitions by any federal
department or agency;
2. Have not within a three-year period preceding this proposal been convicted of
or had a civil judgement rendered against there for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, Mate or local) transaction or contract under a
public transaction, violation of federal or state antitrust statutes, or commission
of embezzlement, theft, forgery, bribery, falsification, or destruction of records,
Making false statements, or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity (federal, Mate or local) with commission of any of the
offenses enumerated in paragraph 2 of this certification;
4. Have not within a three year period preceding this agreement had one or more
public transactions (federal, Mate or local) terminated for cause of default.
4 Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an
explanation to this agreement.
h: Lobbying Restrictions: By signing this agreement the subgrantee hereby
assures and certifies to the lobbying restrictions as imposed by Section 1362,
Title 31, U.S. Code, that;
1. No federal appropriated funds have been paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an
officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or a employee of a Member of Congress, in
connection with this federal contract, grant loan, or cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of
any federal contract, grant, loan, or cooperative agreement.
jTPA Rev. 6.199 Page 3 of 14
2. If any funds other than federal appropriated funds haves t paid wil be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, and officer or employee of
Congress, or an employee of a Member of Congress, in connection with this
federal contract, grant, loan, and cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL (exhibit 1), '"Disclosure Form
to Report Lobbying". In accordance with its instructions.
. The undersigned shall require that the language of this certification be
included in the award documents for contract/subgrant transactions over
100,000 (per OMB) at all tiers (including subcontracts subgrants and
contracts under grants, loan, or cooperative agreements, and that all
subrecipients shall certify and disclose accordingly.
4. This certification is a material representation of fact upon which reliance is placed
when this transaction is executed. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by Section
1352, Title 31, U.S. Code. Any person who fails to ale the required
certification shall, be subject to a civil penaity of not less than $10,000 and not
more than $100,000 for each failure.
Failure to comply with all requirements of the certification in Section 2 may result in
suspension of payment under the subgrant/contract or termination of the
subgrant/contract, or both, and the contractor or grantee may be ineligible for
award of future stag; subgrants/contracts if the department determines that any of
the following has occurred. (1) false information on the certification, or (2) violation
of the terms of the certification by failing to carry out the requirements as noted
above.
3. Standards of Conduct
The following standards apply to all Subgrantees.
a. General Assurance: eery reasonable course of action will be taken by the
Subgrantee in order to :maintain the integrity of this expenditure of public funds
and to avoid favoritism and questionable or unproper conduct. This agreement
will be administered in an impartial manner, free from efforts to gain personal,
financial or political gain, Subgrantee agrees to conform to the nondiscrimination
provisions of the Job Training Partnership Act (DTPA' and other federal
nondiscrimination requirements as referenced in 29 C.F.R., Part 34, Subpart B,
Section 34.20.
b. The Subgrantee agrees to comply with the Americans with Disabilities Act (ADA)
of 1990 (42 U.S,C. 12101 et seq.), which prohibits discrimination on the basis of
disability, and all applicable federal and Mate laves and regulations, guidelines,
and Interpretations issued thereto.
JTPA Rev. 6/49 Page 4 of 14
c. Employment of Former State Employees: The Subgrantee will insure til!at
any of its employees who were formerly employed by the State of California
in a position that could have enabled such individuals to impact policy
regarding or implementation of programs covered by this agreement, will not
be assigned to any part or phase of the activities conducted pursuant to this
agreement for a period of not less that two years following the termination of
such employment.
d. Conducting Business Involving Relatives: No relative by blood, adoption or
marriage of any executive or employee of the Subgrantee, will receive
favorable treatment when considered for enrollment in programs provided
by, or employment with, the Subgrantee.
e. Conducting Business Involving Close Personal Friends and Associates:
Executives and employees of the Subgrantee will be particularly aware of
the varying degrees of influence that can be exerted by personal friends and
associates and, in administering the agreement, will exercise due diligence
to avoid situations which give rise to an assertion that favorable treatment is
being granted to friends and associates.
When it is in the public interest for the Subgrantee to conduct business with
a friend or associate of an executive or employee of the Subgrantee, an
elected official in the area or a member of the Private industry Council (PIC),
a permanent record of the transaction will be retained.
fo Avoidance of Conflict of Economic Interest: An executive or employee of the
Subgrantee, an elected official in the area or a member of a PIC, will not
solicit or accept money or any other consideration from a third person, for
the performance of an act, reimbursed in whole or par", by the Subgrantee or
Subgrantor. Supplies, materials, equipment or services purchased with
agreement funds will be used solely for purposes allowed under this
agreement. No member of the PIC will cast a vote on the provision of
services by that member (or any organization, which that member
represents' or vote on any matter which would provide direct financial benefit
to that member or any business or organization which the member directly
represents.
4t Coordination
Subgrantee will, to the maximum extent feasible, coordinate all programs and
activities supported under this part with other programs under the JTPA, the
Wagner-Peyser Act, Title 38 of the United States Code, and other employment
and training programs at the State and local level.
5. Fundino* also see Terminations, paraciraoh c.)
This agreement is valid and enforceable only if sufficient funds are made
available to the State by the United States Government for the purpose of this
program.
'TPA Rev: 6/99 Page 5 of 14
a. At the expiration of the term of this agreement or upon termination prior to
the expiration of this agreement, funds not obligated for the purpose of this
agreement will be immediately remitted to the Subgrantor, and no longer
available to the Subgrantee.
b, The Subgrantor retains the right to suspend financial assistance, in whole or
in part, to protecti,the integrity of the funds or to ensure proper operation of
the program, providing the Subgrantee is given prompt notice and the
opportunity for a hearing within 3:0 days from such suspension, as set forth,
in Section 164 (b) and 164 (f) of the Act. Failure on the part, of the
Subgrantee or a Subcontractor of the Subgrantee to comply with the
provisions of this agreement, or with the Act or regulations, when such
failure involves fraud or misappropriation of funds, may result in immediate
withholding of funds.
c. The unit of general local government or each unit of general local
government that is a member of a consortium described in the
Unemployment Insurance Code at Section 15025, that has been designated
by the Governor as a service delivery area pursuant to this chapter and the
federal Job Training Partnership Act (P.L.97-300), as amended, shall be
liable to the EDD for all funds not expended in accordance with this division,
and shall return to the EDD all of those funds,
d. Funds provided under this Act shall not be used to duplicate facilities or
service available in the area (with or without reimbursement) from f ederal,
State, or local sources, unless it is demonstrated that alternative services or
facilities would be more effective or more likely to achieve the service
delivery area's performance goals.
6. Property
All property, finished or unfinished documents, data, studies and reports
prepared or purchased by the Subgrantee under this agreement, Will be
disposed of in accordance with the direction of the Subgrantor. In addition, any
tools and/or equipment furnished to the Subgrantee by the Subgrantor and"or
purchased by the Subgrantee with funds pursuant to this agreement, will be
limited to use within the activities outlined in this agreement and will remain the
property of the United States Government and/or the Subgrantor. Upon
termination of this agreement, Subgrantee will immediately return such tools
and/or equipment to the Subgrantor or dispose of them in accordance with the
direction of the Subgrantor.
7. Termination
This agreement may be terminated in whole or in part for either of the two
-following circumstances:
a. Termination for Convenience - Either the Subgrantor or the Subgrantee may
request a termination for convenience. The Subgrantee will give a ninety
(90) calendar-day advance notice in writing to the Subgrantor.
jTPA Rev: 6/99 Page 6 of 14
/J:.
b. Termination for Cause - The Subgrantor may terminate this agreement in
whole or in part when it has determined that the Subgrantee has
substantially violated a specific provision of the JTPA or regulations and
corrective action has not been taken.
The Subgrantor has the option to void or amend this agreement to reflect
any reduction of funds.
All notices of termination must be in writing and be delivered personally
or by deposit in the U. S. Mail, postage prepaid, "Certified Mail-return
Receipt requested", and will be deemed to have been given at the time
of personal delivery or of the date of postmark by the U. S. Postal
Service.
*c. Under the Workforce Investment Act of 1998 (Public Law 195-220), the
DTPA program will sunset on July 1, 2000. The aubgrantor retains the
authority, with a thirty ( g) calendar notice in writing to the Subgrantee, to
terminate this agreement and/or recapture funds unspent during Program
Year 1999, as the Subgrantor deems necessary, to implement the
Workforce Investment Act of 1998 and the associated regulations and policy
guidance set forth by the Secretary of Labor.
Notices to the Subgrantee will be addressed to:
Executive
2425 Biseo Lane Siiite 1030
C6r.ccrd, CA 94520
Tele hone
Notices to the ubgrantor will be addressed to:
Employment Development Department
Job Training Partnership Division
P. 0. Box 828880, [SIC 89
Sacramento, CA 94280-0991
3TPA rev:5199 Page 7 of 14
8. Amendments
his agreement may be modified by the Subgrantor upon written notice to the
Subgrantee under the following circumstances:
a. There is an increase or decrease in federal or state funding levels.
b. A modification to the Subgrant is required in order to implement an adjustment or
modification to the Plan.
c. Funds awarded the Subgrantee have not been expended in accordance with the
schedule included in the approved Plan. After consultation with the Subgrantee,
the Subgrantor has determined that funds will not be spent in a timely manner, and
such funds are for that reason to the extent permitted by and in a manner
consistent with State and federal law, regulations and policies, reverting to the
Subgrantor.
d. There is a change in State and federal law or regulation requiring a change in the
provisions of this Subgrant.
Except as provided above, this Agreement may be amended only in writing by the
mutual agreement of both parties.
9. insurance
Except for city and county governmental entities, Subgrantees must provide the
Subgrantor evidence of the coverage specified in a, b, c and d below. The evidence
of coverage shall include the registration number of the subgrant agreement for
identification purposes.
a. Subgrantee will obtain a fidelity bond in an amount of not less than N/A
prior to the receipt of funds under this agreement. If the bond is canceled or
reduced, Subgrantee will immediately so notify the Subgrantor. In the event the
bond is canceled or revised, the Subgrantor will make no further disbursements
until it is assured that adequate coverage has been obtained.
b. Subgrantee will provide general liability insurance with a combined limit of$500,000
or public liability coverage for $500,000 and property damage coverage for
$100,000. Regardless of the type of coverage secured, a minimum aggregate of
$500,000 for public liability and for property damage is required.
c. Subgrantee will provide broad form automobile liability coverage with limits as set
forth in (b) above, which applies to both owned/leased and non-owned automobiles
used by the Subgrantee or its agents in performance of this agreement, or, in the
event that the Subgrantee will not utilize owned/leased automobiles but intends to
require employees, trainees or other agents to utilize their own automobiles in
performance of this agreement, Subgrantee will secure and maintain on file from all
such employees, trainees or agents a seliLcertification of automobile insurance
coverage.
JTPA Rev: 6199 Page 8 of 14
d. Subgrantee will provide Worker's Compensation Insurance which complies with
provisions of the California Labor Code, covering all employees of the Subgrantee
and all participants enrolled in work experience programs, Medical and Accident
Insurance will be carried for those participants not qualifying as "employee"
(Section 3350, et seq. of the California Labor Code] for Worker's Compensation.
e. The Subgrantor will be named as "Certificate Holder" of policies secured in
compliance with paragraphs a-d above and will be provided certificates of
insurance or insurance company "binders" prior to any disbursement of funds under
this agreement, verifying the ;insurance requirements have been complied with.
The coverage noted in b and c'above must contain the following clauses:
Insurance coverage will not be canceled or changed unless 30 days prior to the
effective date of cancellation or change written notice is sent by the Subgrantee
to:
Employment Development Department
JTPD - Financial Management Unit
P. 0. Box 826880, MIC 69
Sacramento, CA 94280-0001
2. State of California, its officers, agents, employees and servants are included as
additional insured, but only insofar as the operations under this agreement are
concerned.
3. The State of California is not responsible for payment of premiums or
assessments on this policy.
10.Accounting and Cash Manaaement
a. Subgrantee will comply with controls, record keeping and fund accounting
procedure requirements of JTPA, federal and State regulations and directives to
ensure the proper disbursal of, and accounting for, program funds paid to the
Subgrantee and disbursed by the Subgrantee, under this agreement.
b. Subgrantee,will submit requests for cash to coincide with 'Immediate cash needs
and assure that no excess cash is on deposit in their accounts or the accounts of
any sub-contracting service provider in accordance with procedures established by
the Subgrantor. Failure to adhere to these provisions may result in funds being
provided through a reimbursement process.
c. 1 he Subgrantor retains the authority to adjust specific amounts requested if the
Subgrantor's records and subsequent verification with the Subgrantee indicates
that the Subgrantee has an excessive amount of cash in its account.
JTPA Rev:6/99 Page 9 of 14
d, Income (including interest income) generated as a result of the receipt of J A
activities; will be utilized iE e accordance with policy and procedures established by
the Subgrantor. Subgrantee will account for any such generated income
separately.
e. Subgrantee shall not be required to maintain a separate bank account but shall
separately account for DTPA funds on deposit. All funding under this agreement,
will be made by check or wire transfer payable to the Subgrantee for deposit in
Subgrantee's bare account or city and county governmental bank accounts. To
provide for the necessary and proper internal controls, funds should be withdrawn
and disbursed by no less than two representatives of the Subgrantee. The
Subgrantor will have a lien upon any balance of DTPA Bunds in these account which
will tale priority over all other liens or claims.
f. For non-Service Delivery Are (SDA) Subgrantees.. failure to adhere to the reporting
requirements in item 12 of this agreement will result in funds not being released.
Failure of an SDA to adhere to the requirements of Section 15028 of the
Unemployment Insurance Code may result in sanctions.
I I.Records
a. If participants are sensed under this agreement, the Subgrantee will establish a
participant data system as prescribed by the Subgrantor,
b, Subgrantee will retain all records pertinent to this agreement for a period of three
years from the date of final payment of this agreement. If, at the end of three
years, there is litigation or an audit involving those records, the Subgrantee will
retain the records until the resolution of such litigation or audit.
c. The Subgrantor and/or the U. S. Department of labor, or their designee; will have
access to and right to examine, monitor and audit all records, documents,
conditions and activities related to programs funded by this agreement.
Subgrantee's performance under the terms and conditions herein specified will be
subject to an evaluation by the Subgrantor of the adequacy of the services
performed, timeliness of response and a general impression of the competency of
the firm and its staff.
12.Deporting
Subgrantee will compile and submit reports of activities, expenditures, status of cash
and closeout information by the specified dates as prescribed by the Subgrantor.
13.Grievance and Complaint S{stem
Subgrantee will establish and maintain a grievance and complaint procedure in
compliance with DTPA, federal regulations and State statues, regulations and policy.
'TPA Rev: 5/99 Page 10 of 14
4.Conflicts
a. Subgrantee will cooperate in the resolution of any conflict with the U. S.
Department of Labor which may occur from the activities funded under this
agreement.
b. In the evert of a dispute between the Subgrantor and the Subgrantee over any part
of this agreement, the dispute may be submitted to non-binding arbitration upon the
consent of both the Subgrantor and the Subgrantee. An election for arbitration
pursuant to this provision will not preclude either party from pursuing any remedy
for relief otherwise available.
5.Audits
as The Subgrantee will maintain and rake avai€able to auditors, at all levels,
accounting and program records including supporting source documentation and
cooperate with all auditors,
b. The Subgrantee and/or auditors performing monitoring or audits of the Subgrantee
or its sub-contracting service providers will immediately report to the Subgrantor
any incidents of fraud, abuse or other criminal activity in relation to this agreement,
the DTPA, or its regulations.
c. Before any funds are issued under this agreement the Subgrantee will submit, to
the Subgrantor, the findings of the most recent audit of its financial systema The
Subgrantee will demonstrate that its financial accounting systems are adequate to
satisfy Federal and Mate audit requirements per Federal Register, 20 CFR, Section
627.480, Final Rules, dated September 2, 1994.
da Before any funds are released under this agreement, the Subgrantee will describe
how, if it becomes necessary, the Subgrantee will repay disallowed expenditures
with nor-federal funds.
16.Disallowed Costs
Except to the extent that State legislation permits or will permit the Subgrantor to
assume liability, the Subgrantee will be liable for and will repay, to the Subgrantor, any
amounts expended under this agreement found not to be in accordance with J` PA
including, but not limited to, disallowed costs. Such repayment will be from funds
(lion-Federal), other than those received under the JTPA.
17.Indemnification
a. The following provision applies only if the Subgrantee is a governmental entity.
Pursuant to the provision of Section 895.4 of the California Government Code,
each party agrees to indemnify and bold the other party harmless from all liability
for damage to persons or property arising out of or resulting from acts or
omissions of the indemnifying party.
J TPA rev: 6199 Page i 1 of 14
b. The following provision applies only if the Subgrantee is a non-governmental entity.
The Subgrantee agrees to the extent permitted by law, to indemnify, defend and
save harmless the Subgrantor, its officers, agents and employees from any and
all claims and losses accruing or resulting to any and all contractors,
subcontractors, materials persons, laborers and any other persons, firms or
corporations, furnishing or supplying work, services, materials. or supplies in
connection with the performance of this agreement, and from any and all claims
and losses accruing or resulting to any persons, firms or corporations which may
be injured or damaged by the Subgrantee in the performance of this agreement.
18.Labor Organizations
Subgrantee will consult with the appropriate labor organizations and/or employer
representatives in the design, operation or modification of the programs under this
agreement.
19.Nondiscrimination Clause
a. The conduct of the parties to this agreement will be in accordance with Title VI of
the Civil Rights Act of 1954, and the Rules and Regulations promulgated
thereunder. In addition:
I. During the performance of this subgrant/contract, Subgrantee/ Contractor and
subcontractors shall not unlawfully discriminate, harass or allow harassment,
against any employee or applicant for employment because of sex, race, color,
ancestry, religious creed, national origin, physical disability (including HIV and
AIDS), mental disability, medical condition (cancer), age (over 40), marital
status, and denial of family care leave. Subgrantees/Contractors and sub-
contractors shall insure that the evaluation and treatment of their employees
and applicants for employment are free from such discrimination and
harassment. Subgrantee/Contractor and sub-contractor shall comply with the
provisions of the Fair Employment and Housing Act (Government Code,
Section 12900 et seq.) and the applicable regulations promulgated thereunder
(California Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable
regulations of the Fail, Employment and Housing Commission implementing
Government Code, Section 12990(a-f), set forth in Chapter 5, Division 4 of
Title 2 of the California Code of Regulations are incorporated into this
subgrant/contract or its subcontractors shall give written notice of their
obligations under this clause to labor organizations with which they have a
collective bargaining or other agreement.
2. This Subgrantee/Contractor shall include the nondiscrimination and compliance
provisions of this clause in all subcontracts to perform work under the
subgrant/contract.
YITA Rev: 6/99 Page 32 of 14
20.Subcontracting
a. Any of the work or services specified in this agreement which will be performed by
other than by the Subgrantee will be evidenced by a written agreement specifying
the terms and conditions of such performance.
b. 'The Subgrantee will maintain and adhere to an appropriate system, consistent with
federal, Mate and kcal law, for the award and,monitoring of contracts which
contain acceptable standards for insuring accountability.
c. The system for awarding contracts will contain safeguards to insure that the
Subgrantee does not contract with any entity whose officers have been convicted of
fraud or misappropriation of funds within the last two years.
2 1.Confidentialiteguirements
The Mate of California and the Subgrantee will exchange various kinds of information
pursuant to this agreement. That information will include data, applications, program
files, and databases. These data and information are confidential when they define an
individual or an employing unit, Confidential information requires special precautions
to protect it from unauthorized use, access, disclosure, modification, and destruction.
The sources of information may include, but are not limited to, the Employment
Development Department, the California Department of Social Services, the California
Department of Education, the County Welfare Department(s), the County IV-D
Directors Office of Child Support, the Office of the District Attorney, the California
Department of Dental health, the California Office of Community Colleges and the
Department of Alcohol and Drug Programs, The Subgrantor and Subgrantee agree
that:
a. Each party shall beep all information that is exchanged between them in the
strictest confidence and snake such information available to their own employees
only on a "need-to-know" basis.
b. Each party shall provide written instructions to all of its employees with access to
information provided by the other party of the confidential nature of the information
and of the penalties for unauthorized use or disclosure found in section 1798.55 of
the Civil Code, section 502 of the Venal Code, section 2111 of the Unemployment
Insurance Code, section 10550 of the Welfare and Institutions Code and other
applicable local, State and federal laws.
c. Each party shall (where it is appropriate) store and process information in electronic
format, in such a way that unauthorized persons cannot reasonably retrieve the
information by means of a computer,
d. Each party shall promptly return to the other party confidential information when its
use ends, or destroy the confidential information utilizing an approved method of
destroying confidential information: shredding, burning, or certified or witnessed
destruction. Magnetic media are to be degaussed or returned to the other party,
JTPA.Rev: 6199 Page 13 of 14
.y
e. if the Subgrantor or Subgrantee enters !Into an agreement with a third party to
provide JTPA services, the Subgrantor or Subgrantee agrees to include these data
and security and conf€dentiality requirements in the agreement with that third party.
In no event shall said information be disclosed to any individual outside of that third
party's authorized staff, subcontractor(s), service providers, or employees,
f Each party shall designate an employee who shall be responsible for overall
security and confidentiality of its data and information systems and each party seal;
notify the other of any changes in that designation, As f'his date, the following
are those individuals:
For theubgLgntor.
Marne. Ms. Janet Supriano
Title; Program manager
Address: EDD, P.O. Box 626666, MIC 69, Sacramento, CA 94280-0001
Telephone No.: (916) 657-3545
Fax No. (916) 663-246°
For the Subgrantee:
Dame; Fred Canele
Title: Administrative/MIS Deputy PIC Director
Telephone No 925/646-5081
Fax No.: 925, 646-5517
22,Title ll-B Additional Provisions
Programs under Title II-B shall be conducted during the summer months, except that
an SDA may, within the jurisdiction of any local educational agency that operates its
schools on a year-round, full4irne basis, offer the programs under this part to
participants during a vacation period treated as the equivalent of a summer vacation.
Appropriate adjustment to the Job graining Plan will be required for an SDA having
year-round school within its Jurisdiction,
3. ianatures
This agreement is of no force and effect until signed by both of the parties hereto.
Subgrantee will not commence performance prior to the beginning of this agreement.
JTPA Rey:6,93 Page 14 of 14
EXHIBIT COVER SHEET
EXHIBIT CC
PAGE 1 OF
REGISTRATION NO: G065503
MODIFICATION NO. New
SUBGRANTEE: Contra Costa County
FUNDING SOURCE. Title 111 60%Formula Funds (515)
`I'ERIM OF THESE FUNDS e 07/01/99 TO: 06/30/2001
Use of funds added by this modification is limited to this period and additionally limited
by the recapture provisions applicable to this funding source.
PROGRAM NARRATIVE
Title 11160%FORMULA FUNDS
This action initiates the PY 99/2000 Title Ill Master Subgrant and adds
formula-allocated Bands,as listed below. Both the 50%and the 10%funds
will be combined on the subgrant as one lime item known as the 60%
formula allocation,and identified using grant code 515.
50%allocation: $ 1,602,669
10%allocation° 320,534
The Subgrantee will operate this program in accordance with the
approved Job Training Flat:on file in frac Job Training Partnership Division
office of fie Employment Development Department,500 Capitol Mall,
Sacramento,California.
This exhibit adds to and does not replace the terms and conditions of any other exhibit included in this
agreement which terms and conditions remain in full force and effect,
JTPA 300 (11/36)
• =
7 7,
CONT
TO: BOARD OF SUPERVISORS
!' fK
` COSTA
FROM: Rita S. lays, Interim Executive Director ' COUNTY
Private Industry Council
DATE: June 29, '1999
SUBJECT: Authorize Submission of a DTPA %130% Cooperative Agreement with the
California Department of Education (County #19-8274.0)
SPEC€FIC REQUEST(S)OR RECOPa MENDATION($)&BACKGORUND AND JUSTIFICATION
1. RECOMMENDED ACTION:
Authorize the Board Chair to execute, on behalf of the County, a State Education Coordination
and Grants (SECG) 8%/30% Funds Cooperative Agreement for Program Year 1999-2000
(County#19-6274-0), requesting authorization to expend $63,079 of Job Training Partnership
Act (JTPA) 8%/30% funds (with a requirement for a local match of at least $63,079 with non-
county funds to be provided by the program provider) for the period July 1, 1999 through June
30, 2000 and further authorize the Director, Employment and Human Services or his designee,
to make non-substantive changes to said document as may be required by the Mate
Department of Education.
11, FINANCIAL IMPACT:
None. One hundred percent federal funds.
Ill. CHILDREN IMPACT STATEMENT:
This program addresses the second goal. Children and Youth Healthy and Preparing for
Productive Adulthood.
M REASONS FOR RECOMMENDATION:
By letter dated Jure 14, 1999, the California Department of Education informed Contra Costa
County (as a Job Training Partnership Act (JTPA) Service Delivery Area) of the parameters
and requirements of the revised JTPA 6%/30% Mate Education and Grants (SECG) funds and
the availability of$63,079 in DTPA 8%/30% funds for activities that create and support paid
internships and work experience for JTPA eligible youth in a California School-to-Career
partnership system. (The required local match of $63,079 will be made by the designated
program provider.)
CONTINUED ON ATTACHMENT: SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR AECOMMENDATION OF BOAR CC[ IMITfEE
APPROVE OTHER
i'
SIGNATURE S) e'Z&1Z1Z
ACTION OF BOARD CPPB APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
,..--�-_-i I HEREBY CERTIFY THAT THIS IS A TRUE
UNANI� OUS(ABSENT .� ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED_'j °
PHIL BATCHELOR,CLEW OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
CONTACT: Bob Whatford 646-5373
cc: PriVata Industy Counclil
County Administrator
Coca^ty A,udim,-Controller
Sara Hoffman,CAO BY �� � � {,� �,e.
,I?EP3JT5°
y:d1skett91bordsr s/#18-5274-0
982 7'
CALIFORNIA DEPARTMENT OF EDUCATION
SECG 2-1-30 JOB TRAINING PARTNERSHIP ACT FUNDS
PY 99 Ju /0
To BE COMPLETED BY COE
JTPA TITLE IIA/C - 8%-30% FUNDS
PROGRAM YEAR 1999 AGREEMENT NO.
MOMFICATION NO.
COOPERATIVE AGREEMENT CONSULTANT
Pursuant to Section 202(b)(1) of the Job Training Partnership Act of 1982(97-300), and the Job Training Reform
Amendments of 199ftds-agreement is entered into be"en the Ctififornia Department of Education (CDD)and:
AGENCY: —r,
The term of the Agreement shall be from itil.3E through j"ine-3-0....- 2QQQ
Funds 70-m-i—nistration fW
Total(Across)
(pq maximum 20%)----, SUPOOf*Services
JTPA 8%-30 % 12 . 615 5Q. 464 A'A f)7
100%Local Match
Non-Fedetai Stand-in -A
Under this Agreement,the California Department of Education shall provide DTPA 8%funds to implement programs in accordance with
mandates set forth In the JTPA,the Job Training Reform Amendments of 1992,and Senate Bill 394 chaptered 10/97,an Act to add
Section 331171 to the Education Code that provides that 30%funds shall be used to create and support paid Internships in the private
4 The
sector,with an emphasis on small businesses,and paid work experience in the public sector or p rlate",onprofit sector for youth.
service delivery area authorized representative is committed to participate in and direct 8%-30%funds to a School to Career Partnership
whose members will carry out their respective roles and responsibilities in the implementation of this program,. The Cooperative
Agreement requires full adherence to all JTPA cost limitations,reporting and procurement requirements,a 10011/0 matching contibution
from non-JTPA funding sources,end assurance that no less than 75%of the funds available under this agreement shall be expanded
on activities serving economically disadvantaged individuals with barriers to employment. Service provider costs incurred in this program
shall be reimbursed at a rate not to exceed$8.00 for each hour of completed intemship/work experience and working conditions shallt
meet the standards and requirements for a DTPA work experience site.
The program shall be conducted in accordance with the provisions agreed to In this Cooperative Agreement,the attached Agreement
Provisions and Standards of Conduct,and all policy,instructions,and current and future directives issued by the grantor agencies,the
Employme.nt Development Department and the California Department of Education.
The California Department of Education recognizes the signature on line 1 as that of the designated afficialresponsible for the
administration of this program. Complete lines 2 and 3 only if local consenvapprovai is required.
TSERVICE DELIVERY AREA CHIEF OFFICIAL*
NAME SIGNATURE DATE
Rita Hayinterim PTC
Hays,
- , 1 1
2. PRIVATE INDUSTRY COUNCIL for designated agency offIcIall).b
CHAIRMAN SIGNATURE DATE
Ron Wetter
3. LOCAL ELECTED OFFICIAL (or designated agency Official):
p.
CHIEF ELECTED OFFICIAL DATE
Joe Canciami-11a
al, 3CHOOL70—CAREER PARTNERSHIP AUTHORIZED REPREJlKtAryt-
AUTHORIZED REPRESENTAT IVE SIGNATURE DATE
Ellen M. Elster , Depdty
44 41,&�p aPq
5. CALIFORNIA DEPARTMENT OF EDucATfl6k
Henry Der, Deputy Superintendent SIGNATURE DATE
Specialized Programs Branch
SECG 2-2-30 CALIFORNIA DEPARTMENT OF EDUCATION Cooperative Agreement d
Py 1999 JT•PA TITLE 11 A/C 8ofa-30% FUNDS No.
COOPERATIVE AGREEMENT Modification !Vo.
SDA DELEGATION OF AUTHORITY
If any changes to the following take place during the terra of this Cooperative Agreement a new SECG 2-2-30 must be
submitted through the CCE Regional Consultant. Failure to update this form can result in delays in cash requests.
PART I o SERVICE DELIVERY AREA CHIEF OFFICIAL
NAE,nE Rita Hays SIGNATURE DATE
TITLE Interim Executive D rector
ADDRESS 01 25P TELEPHONE
2425 Bi sso uarze #10 Concord CA 94524 925 ) 646-5382
ADDRESS# (site for CINE cash disbursement if different front above) ZIP TELEPHONE
PART II a AUTHORIZED CERTIFICATION - The following named persons are authorized by the designated agency official
to sign documents and/or request DTPA and Mate Matching funds on behalf of the above-namod agency„
PRINT NAME OF DESIGNEE TITLE
Rite. S . Hays Interim PIC Executive Director
SIGNATURE DATE SIGNED TELEPHONE
25 )646'5382
PRINT NAME OF DESIGNEE 'TITLE
PIC
SIGNATURE ELATE SIGNET} TELEPHONE
925 )646-5081
PRINT NAME OF DESIGNEE TITLE
Rhonda Scott PIC Accountant
SIGNATURE DATES€GNED TELEHONE
X25 )646-5390
PART III s AGENCY CONTACTS The following persona are designated as contacts for the following program areas.
COOPERATIVE AGREEMENT'S9MONITORING ACTIVITIES
NAME(Print) TITLE TELEPHONE
Bob Whatford PIC Operations Coord 925 )6465373
FUND MANAGEMENT(Payments,Reports,Match,Stand-in)
NAME(Print) TITTLE TELEPHONE
( )
Rhonda Scott PIC Accountant 925 646-5390
MANAGEMENT INFORMATION SYSTEMS(ITIS)(Participant Information/Reports)
NAME(Print) TITLE TELEPHONE
Pied Canale PIC AdmCoordanator25 )646-5081
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SECG 2-5-30 Cooperative Agreement ..
PY 1999 CALIFORNIA DEPARTMENT OF EDUCATION No.
DTPA TiT4E 11 A/C 3%d30%FUNDS
Modification No.
COOPERATIVE AGREEMENT
COMMITMENT TO PARTICIPATE INA
SCHOOL TO CAREER PARTNERSHIP
Service Delivery Area(SDA): School to Career(STC)Partnership(name):
° Contra Costa County EastBay Schoo-to Career Partnership
Address:Private Industry Council Address: 77 Barbara Road
2425 Bisso Lane , Suite 100 Pleasant Bill Road , CA 94523 €
Service Delivwy Area Authorized Representative: School to Career Partnership Authorized Representative:
Rita S . Hays Ellen M. El_ster
Title: Inter rt Telephone t1o., Title: 'Deputy Telephone No.:
Executive Director (925 )646-5382 Superintendent (925 ) 942-3418
I. Describe below the roles, responsibilities and specific commitments of the SDA In this project.(Use additional
sheets If necessary.)
Contra Costa County SDA will serve as fiscal agent/grant recipient to the CA Dept of
Education; will contract;service delivery coordination to the Contra Costa County
Office of Education; will perform contract: and program/fiscal monitoring and will
prepare and submit necessary pregrara and fiscal reports to the CA Dept of� Education.
2. What agency of the STC Partnership will be the fiscal went recipient of the funds. (Use additional sheets If necesm
sari.)
Contra Crista County Office of Education. / through contract with the Contra Costa
County private Industry Council who receives funds from the CA Dept of
Education.
3. Which local education agencies (LEAs) In the School-to•Carser Local Partnership will participate In the Internship/
work experience programs? else additional sheets If necessary,)
Antioch Unified School, District Martinez Unified School. District
CCCOE School-to-Cazeer/Transition, Saxe Ramon 'Valley Unified School. District
Golden ;ate School-to-Career/Inclusion Tri-Valley School-to-Career
Liberty Union High School District West Contra Costa Unified School District
Pittsburg Unified School District (Excluding Richmond Residents',
Olympic High School.
We, the undersigned,agree that the Information above accurately reflects the rule and commitment of the
above earned SIVA within the East Bay School. to Career STC Partnership,
Service Delivery Area Authorized Representative signature: Date:
Sehooi to Career Partnership Authorized Representative signature: Date:
-30 Cooperat€ve Agreement
SECG No. '
pY 3999 CALIFORNIA DEPARTMENT OF EDUCATION
DTPA TITLE 1 i A/C 8%-30 FUNDS Modification No.
COOPE,RATIdEAGREEMENT
SCHOOL TO CAREER PARTNERSHIP
PROGRAM DESCRIPTION
SIVA: School to Career Partnership'knarne):
Contra Costa County East Bay School two Career - Partnership
e School to Career PartnersNp Contact Person: Ti°ale: Telephone No.:
Deputy
w er3nteT?t 1 r418
JTPA 8%-30%F=unds: Planned Program Peri€cipantr: Local Matching Contribuion: Planned Fours of Internship Work Experi-
ence Completed:
63 ,079 50
Describe the school to career program (by alte(s)that will serve JTPA 8%-30%youth participants. Emphasize hove
the program will provide activities that create and support internships/paid work experience within the work-based
learning component of the school to career program. Describe how you will incorporate the objective assessment
and individual service strategy(ISS)In this school to career program.
See Attached Program Description
(Use additional sheets as necessary)
D
PROGRAM E_SGRIP TION
Collaboration and Coordination, , We believe that the most essential feature of
a program of this type is effective and efficlent collaboration between all the
partner organizations and systems:
The Intake Process, As part of the intake process, eligible students are
individually interviewed, assessed vocationally (with paper and pencil as well as
with technology programs), and given information and training in pre-employment
skills (re: interviewing, career decision, basic labor market information, resume
writing and the application process). Each participant is then provided with
placement in a Work-Based Learning Opportunity in that participant's field of
interest (i.e. a paid internship in the public or private sector) which is intended to
culminate in permanent employment at the end of the internship.
Ponulatilons Served. Our goal is to serve eligible students from as many
partner schools as possible, and that every school has equal opportunity for
involvement in the program.
Academic_Enhancement, NYC has observed throughout the years that adding
a classroom-training component to the work experience greatly enhances the
students benefits from the internship program. In addition, students receive
educational credit for their Work-Based Learning experience,which is
coordinated with the referring School-to-Career professional responsible for
issuing a6adernic credit.
Supportive Services Provided. NYC has found that supportive services are an
essential element to an individual's job success, since barriers such as
transportation, clothing and childcare difficulties have been identified as key
problems for these individuals. NYC has successfully addressed these issues by
providing bus passes, clothing vouchers and childcare subsidization for students
to use during their internship.
Payroll Services.NYC provides all necessary payroll services, collecting and
processing timesheets and maintaining all necessary payroll records for issuance
of checks, W-2 forms and tax return information.
Measurement of Student Proaresg._Several measurement tools and strategies
are in place to ensure that the Work-Based Learning experiences provide quality
learning experiences, including:
I Bi-weekly timesheets, which measure student performance in terms of the
various SCANS competency benchmarks
2. Weekly Student Skills Journals, which record each students progress;
3. Final Participant Evaluation Form, which provides an opportunity to
evaluate the program at the end of the program year.
4. The 15-Day and Monitoring Form, which is used by both the employment
coordinator and the supervisor, to monitor the student's progress and the skills
that the student has yet to learn on the job.
Tools for Pr ram Curriculum and Assessment.
NYC has obtained appropriate job readiness and assessment tools for use in this
program, as contributed by partner programs:
Title 11 Program
this links Title 11 A/C 8%-30% program with the In-
C
School-Youth Title If C Program. Participating youth will have identified a
career pathway and will be co-enrolled in both programs. The Youth
Positive Termination Rate Performance measure will be "employability
enhancement" and/or employment,
2. "On Solid Ground" -this curriculum has been provided by the St. Vincent
de Paul Society
3. "CAMP" -this curriculum has been provided by Contra Costa College
4. "School used Youth Program" -this program has been implemented at
selected high schools in Contra Costa County
5. "Choices" -this highly effective database/career assessment tool assists
students in identifying appropriate career paths
6. "Personality Mosaic" -this is a written career and interest assessment
testing tool
7. "Pathfinder" -this is an on-line data management, placement and
evaluation system that bonds Work-Based Learning experiences with
classroom learning by helping partners match interested students with
willing employers.
8. "School-to-Careee' - STC partners career exploration and vocational
training classes.
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SCG 2-8-3Q
PY 1999 California Department of Education
JTPA State Education Coordination and Grants (8%)
Service Delivery Area (SDA)
A. DEBARMEN ; Executive Order 12549, Debarment and Suspension, 34 CFP Part 65, Section
i5.510. (Lower Tier)
(1) The recipient agency certifies, that in its operations of a JTPA 8% program, neither It nor its
principals are presently debarred, suspended, proposed for debarment,declared ineligible,or
voluntarily excluded from participation in this transaction by any Federal department or
agency.
(2) Where the recipient agency is unable to certify to any of the statements in this certification,
such agency shall attach an explanation to this proposal.
B. DRUG-FREE WORK.PLACE: As required by the Drug-Free Workplace Act of 1965, and imple-
mented at 34 CFR Part 65, Subpart F, for grantees, as defined at 34 CFR Part 65, Sections
85,605 and 85.610, the recipient agency certifies that it will or will continue to provide a drug-free
workplace.
`means and conditions of Debarment and Drug Free workplace are specified in the Cooperative
Agreement"Agreement Provisions and Standards of Conduct".
The Authorized Agent, in signing this document,certifies that he/she has read and is in compliance
with all terms and conditions required for certification,
F7AGENCY MANE
Costs. Coiirity Private IndustryC ouncil
i
Printed Name of Authorized Agent Title
I
Rita S. Hays Interim PIC
ecutive Director
Signature (Original signature required) Cate
TO: BOARD OF SLI'llaJi �i ® tS Conn
F✓l �r
FROM- John Cullen, Social Service Directora' ��,}w � C3sa
3 County
DATE: July 20, 1.999 r+.4.
SUBJECT: Supplemental Family Preservation Support:Program Grant
SPECIFIC REQUEST(S',OR RECOMAIEN£DATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
ACCEPT from the State of California a supplemental Family Preservation Support.Program:
grant in the amount of$5,575.
FINANCIAL IMIPAC&
No county funds will be expended by accepting this grant.
C ILDRENT 'S IMPACT S'T'A'TEMEN'T
This grant is applicable to two of the community outcomes: 1) Children Ready for and
Succeeding in School; and 2) Children and Youth Healthy and Preparing for Productive
Adulthood.
The social Service Department will use these funds to present an educational advocacy forum:
this summer to provide adoptive and post-adoptive families and staff with information about the
Individual Education Plan JEP)process,documentation needs, and support available to assist
their adoptive children in the educational arena,
CONTINUER ON ATTACHMENT:_ SIGNATURE-
RECOMMENDATION OF COUNTY ADMINIS'TRA'TOR _RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
F�
SIGNATURE. _
_ACTION OF O*AON a _APPROVEDAS X_
OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A'TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TARN
AYES: _ NOFS: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON/'THE DATE SHOWN.
ATTESTED— IJ c s = 0 1 6/' �� -
PHIL BATC EL,OR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact. Karen Nxitchaff(SSI))
cc: Ralph McGee(SSD)
BY ��` �. ���A�6 �td� a._ DEPUTY
7 TO- BOARD OF SUPERVISORS
Willia`:'1. Wawker, M.D > Hea'lE��?`�{�e�vi6e,6t= irector
FROM: By: Ginger Marieiro, Contracts Administrator Contra
DATE* v Iy 7, 1999 Costa
iJu 4t
SUBJECT. Approve Standard Agreement (Amendment) #29-203-7-1 with the Sta e
Department of Health Services for the Supplemental Food Program for
Wcmen irfarts an^ h9ldren.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
SLY.d\w+OME.L°f+tidA d.4roiN ) n
Approve and authorize the Health Services Director, or his
designee (Wendel Brunner, M.D. ) , to execute on behalf of the
County Standard Agreement (Amendment) #29-203-71 (State 498-14574 ,
A01) with the State Department of Health Services, effective
January 1, 1999, to increase the Payment Limit by $67, 209, from
$1, 749, 029 to a new payment limit of $1, 816, 238, for the
Supplemental Food Program for Women, Infants and Children (WIC) .
FISCAL IMPACT
Approval of this amendment will result in additional $67, 2109 of
federal funding through the State for the WIC program. No County
Bunds are required.
BACKGROUND/REASON(S) FOR RECO EWDAI`IPN f S)
For over eighteen years the County has participated in the WIC
Program with the State . This is a mandated program under t',-.e
Cominunity Health Services Division of tb_e State Department of
Health Services . WIC is a nutrition education, counseling and
food supplement program for low-income, prenant, postpartum and
breast-feeding women, infants and children -al- nutritional risk.
Approximately 16, 5.50 clients are served by this program.
Approval of Standard Agreement (Amendment) #29-203-71 will provide
additional funding for the WIC Program,, through September 30,
1999 .
Four certified/sealed copies of this Board order should be
returned to the Contracts and Grants Uit .
CC)#VT#I�UEF7 C2#�#ATTACHCd#EP#°��_ �° SiCNA7l.1RE ;^ ,. � .
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE �T3T#�€FR
SQ BTU S : `
ACTION OF BOARD ON {td { APPROVED AS RECOMMENDED _. I5
OTHER
VOTE OF SUPERVISORS
UNANIMOUS �ASSEA T ,al €HEREBY CERTIFY THAT THIS 1S A TRUE
AYES: NOES AND CORRECT COPY OF AN ACTION TAKEN
ASSENT: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE SATE SHOWN.
ATTESTED �,��� G;�✓;
#'HIL BAT HELOR,CLERK OF THE BOARD OF
Contact Person: eridel Brunner, M.D. (313-6712) SUPERVISORS ANIS COUNTY ADMINISTRATOR
CC: State Dept of Filth Srvcs - WIC
Healt^ Services Dept (Contracts) r
DEPUTY
TO. BOARD OF SUPERVISORS
William Walker, M.D. , Health Services Director
By: Ginger Marieirc, Contracts Administrator Contra
Costa
DATE: July 7, 1999 County
SUBJECT: Approval of Standard Agreement #28-629-1 with the State Department of
Health Services
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
Approve and authorize the Health Services Director, or his
designee (Wendel Brunner, M.D. ) , to execute, on behalf of the
County, Standard .Agreement #28-629-1- (State 498-16603} with the
Californiayo ry me Health
Services,
e v /tee for the period from.
4 .�l�fC.''rLi �ehJ�.t..vLAt�wS14 4/f 11G4.Llt.L1 L1.C+�bm\.rG.ia, 4
January _, 1999 throug^ September 301 , -999, for the Medi.-Ca_1
Outreach Program.
FISCAL IMPAC l
Approval cf this Agreement will result in $202, 997 of funding from
the State Department of :wealth Services for the Medi-Cal Outreach
Program. No County funds are required.
BACCatJ2�AC} t ) C I�ECtMi+27AC3
On November 3 , 1998, the Board of Supervisors approved the Hearth
Services Director to apply for funds from the California
Department of Health Services, to provide outreach activities to
Medi-Cal beneficiaries. Standard. Agreement #28®629-1 is the
result of that. application.
The goal of this Program is to develop coalitions and cooperative
organizational structures, within the county, which develop and
im lement Medi-Cal outreach activities including, lout not limited
to, increasing the number of children and eligible family members
enrolled in Medi-cal or other low-cost health insurance and
reaching families who are otherwise difficult to reach.
Lader Standard Agreement #28-629-1, the Department will provide
services ;,ander the Medi-Ca? Outreach Program, through September
30, 1999 .
Three certified and sealed copies of this Board order should be
returned to the Contracts and Grants Unit .
3PETFNleEE3 63P AT169E SENT: w SI NATi!
R rc_s Lk
_ ---- RPCOM EENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
3
GNATL) _
ACTION OF SOARD 0 5 a - APPROVED AS RECOMMENDED r � _ OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT,3k-- -- ; AND CORRECT COPY OF AN ACTION TAKEN
AYES: __NOES:__ -- AND ENTERED ON THE MINUTES CSE THE BOARD
ABSENT: ABSTAIN: - OF SUPERVISORS ON THE DATE SHOWN,
ATTESTED {
E'HIL BAfZHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
CE ntact Person: Wendel Brunner, M.D. (313-6712)
CC: State Dept of Health Sert14-es
wealth Services Dept (Contracts) f
BY DEPUTY
TO: BOARD OF SUPERVISORS
FROM. W11 a.WWalker, MD- , Hea1t . Se v,/xce �"Director
By: Ginger Marieiro, Contracts Adrridnistrator r Centra
DATE: jury 7, 1999 Costa
County
Approve submission cf Funding Application #28-634 to the U. S .
Department of Health and Hamm Services
SPECIFICREQUEST(S)OR RECOMMENDATION(S)IL BACKGROUND AND JUSTIFICATION
RECOMIENDED ACTION:
Approve submission of Funding Application ##28-634 to the U.S . Department
of Health.- and Human Services, in the amount of $50, 0100 for the period
October 1, 1999 through September 30 , 2000, for the West Contra Costa
County mood Security Project .
FISCAL IMPACT:
Approval of this application will result in $50, 000 from the U.S .
Department of Hea'� h and Human Services, for the West Contra Costa County
Food Security Project .
BACKGRCUND/RBA ON( ) FOR R RECClfi MENDAS ION Cg :
Certain neighborhoods in West Costa County, including 'North Richmond,
d,
Village, the Iron. Triangle and parts of San Pablo, have
excessive poverty and have limited access to the food necessary for a
ealthy diet . The West Contra Costa County Food Secur-ty Pro1ect will
improve coordination among food program services in these neighborhoods,
increase knowledge and awareness among food providers and involve
residents in °Manning for local food needs .
In order to meet the deadline for submission, the application has been
forwarded to the U. S . Dlepartme^t of Health and Human Services, but
subject to Board approval . Four certified copies of the Board Order
authorizing submission of the application should be .returned to the
Contracts and. Grants Unit .
CONTII�i3EC��#RTTRCI#I�I
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE —OTHER
�E JQ
S .
esa.� Cr r
ACTION C€BOARD tD I ° : d's { `f APPROVED AS RECOMMENDEDOTHER
VOTE OF SUPERVISORS
P I HEREBY CERTIFY THAT THIS IS A TRITE
U IANIM 7I1S {ABScN. _ -- AND CORRECT COPY OF AN ACTION TAKEN
RYES: NO:::S:�- AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: k �ABSTAIN: - OF SUPERVISORS ON THE DATE SHOWN.
__PATTESTED 'j r f
PHIL BATCHELOR,CLERK OF THE BOARD OF
Contact P Tson: Wendel Brunner i�M (313-6712%/ SUPERVISORS AND COUNTY ADMINISTRATOR
CC: LIS Dept of Health and Human Svcs
Health Services Dept (Contracts)
DEPUTY
TO: BOARD CE SUPERVISORS
FROMT TONTY COL6N, DIRECTOR
COMMUNITY SERVICES DEPARTMENT
RATS; July 20, 1999
SLAM
AUTHORIZATION TO EXECUTE ONE-TANTE-ONLY FUNDING CONTRACT WITH THE
Sp=MC MLfMM OR DtRLf7 ATION(S}&BACKGROI AND JUSTMCAnON m
I, �ECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to execute
reimbursable finding Contract ##GRPM-8308 (County x°39-558) in the amount of $12,900 with the
California Department of Education for one-time-only facilities renovation and repair of the
Crescent Park Children's Center for the period from June 15, 1999 through October 31, 2000.
11. EINANCIAI.a IPACT.
Funding will be reflected in the Department's projected EST 1.999-00 budget, No County funding is
required.
IIIc CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of Contra Costa County's
community outcomes: "Children Ready for and Succeeding in School" and "Families that are
Safe, Stable and nurturing." These outcomes are achieved by offering comprehensive services,
including high quality early childhood education, nutrition, and health to low-income children
throughout Contra Costa County.
CONTL UM ON ATTAC ts'Ft I zYM SIGNAWRR:
_ L {JKM-MDA'nON GF C{5F1:M ADMINiS-RATOR Rzco E. .NDAZ^aN or BoA coo x
APPROVE fiq OTR
F
ACTION OF ROARS ON �� �y�3 � � � "PROVED AS R3CO5�4lRNDPtD� OTHER
�[ �
Vam OF SUPERVISORS
_ P HEMY CERF. n1AT no PS A TRLM
LWAwwous'ASSENT � ..� 1 AND CORRECT COPY OF AN AMON TAKEN
AM °IOR.S1 A."ENTERED ONMM MM"M OF TkM BOARD
ARSTADi- o OF&$7MVLSORS ON HE DATE SHOWN.
CONTACT TONY COON,313-7350 ATTESTED �R"t 4 �f t
PHM RA CLm OF TBZ BOARD OF
>
CAO SLMMVLSORJ AND COLNT'F ADAMMS'TPATOR
CSD
BY P Y DEEM
Lf3P2 t;crs8�
49
Page 2
Crescent Parr
July 20, 1999
lli. AS��S �'Cfit �C� �VI�I2�.fi��l►I�51]���I���Ct�, `�:
Funds are to be used to maintain compliance with health and safety requirements established by
State licensing regulations and local health and fire department odes, and to address the Americans
with Disabilities .Act (ADA) of 1990. Funding may also be used to purchase equipment necessary
for health and safety purposes.
The Crescent Farb Children's Center is a concrete and wood structure located in a public park in
Richmond. The building and playground attached to the center are owned by the City of
Richmond. The center was built approximately thirty years ago to provide child care services to
residents of the subsidized housing project adjacent to the park. The Community Services
Department has leased the center from the City for the past nine years for $1.00 per year plus casts
of maintaining the building in good condition.
Child care is provided to approximately 100 low-income children at the Crescent Park Children's
Center.
.Approval of this Contract will provide funding for the repair/renovation of the roof and associated
water damage at the Crescent Park Children's Center facility for Fiscal Year 1999-00.
Contra U
TO: BOARD OF SUPERVISORS ; %% �
Costa
FROM: John Cullen, Director � ountY
Employment and Human Servie nt
C J
DATE: July 8, 1999
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or
designee, to ACCEPT grant funds in the amount of$305,427 under the Kinship Support
Services Program for the period from July 1, '1999 through June 30, 2000.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to
ACCEPT grant funds in the amount of$305,427 under the Kinship Support Services Program for the
period from July 1, 1999 through June 30, 2000.
FINANCIAL IMPACT:
Accept $305,427 in funds from the state Kinship Support Services Program.
BACKGROUND:
As one of 15 counties in the State with an average of 40 percent of their dependent children in
relative care placements, Contra Costa County was eligible to submit a proposal for grants-in-aid
funding. The Employment and Duman Services Department applied for funding to support and
expand the existing Kinship Care service model.
CONTINUED ON ATTACHMENT: YES
SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE -
APPROVE OTHER
SIGNATURE`S):
ACTION OF BOARD ON 3 9 91 e APPROVED AS RECOMMENDED®_ � OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS 1S A TRUE
UNANIMOUS(ABSENT 8 } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTER� a 0; a' f,
PHIL BATCHELOR CL RK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: DANNA FABELLA,3®1583
cc: SOCIAL SERVICE(CONTRACTS UNIT)
COUNT`'ADMINISTRATOR BY? 1. s � �'� —,DEPUTY
AUDITOR—CONTROLLER
CONTRACTOR
SH71: Additional Background Information
The purpose of the Kinship Care Program is to provide services to relative caregivers
(primarily grandparents) in the Richmond and Pittsburg communities so children can
remain with their families and avoid placement in unrelated foster care. Many children
enter the foster care system because relatives are unable to continue caring for their kin
due to their physical, emotional., and educational needs. The goal of Kinship Care is to
assist relatives in maintaining a stable home in order to prevent another disruption for the
children. Relative's needs and the needs of the children they care for are addressed in
their own communities and in a culturally respectful manner,
State Family Preservation funds have been used to attain a Kinship Support Services
Program(KSSP) grant from the State of California. Contra Costa County was one of 14
counties eligible to apply for KSSP funding, and one of eight to receive an award. KSSP
funding has allowed the Kinship Care Program to expand support to relative caregivers in
east and west Contra Costa County,