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Home My WebLink AboutMINUTES - 07201999 - C26-C29 TO. BOARD OF SUPERVISORS, AS THE GOVERNING BODY OF THE FLOOD CONTROL DISTRICT FROM: J. MICHAEL WALFORD, CHIEF ENGINEER DATE: July 20, 1999 SUBJECT: Approve Addendum No. 1 for the Pine Creek Storm Damage Repairs Project, in the Walnut Creek Area Project No.: 7520-6139P48-99 Specific Request(s) or Recommendation(s) & Background & Justification I. RECOMMENDED ACTION: APPROVE prior issuance of Addendum No. 1 for the Pine Creek Storm Damage Repairs Project, in the Walnut Creek area. II. FINANCIAL IMPACT: This Addendum has no negative financial effect on the project budget or the General Fund. This project is funded 75% by FEMA and 25% by State. Continued on Attachment: X SIGNATURE: AZ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON JULY 20, 1999 APPROVED AS RECOMMENDED X OTHER_ I hereby certify that this is a true and correct copy of an action taken and entered on the VOTE OF SUPERVISORS minutes of the Board of Supervisors on the X UNANIMOUS (ABSENT ) date shown. AYES: NOES: ABSENT: ABSTAIN: ATTESTED: JULY 203 1999 G:\GrpData\Design\Board Orders\BO 1999\ PHIL BATCHELOR, Clerk of the Board of :\Grp Pine Creek Storm Damage Repairs Add 1 7-20.doc Supervisors and County Administrator Orig. Div: Public Works(Design Division) Contact: Kevin Emigh(313-2233) cc: E.Kuevor,CAO By /J Auditor-Controller SCJ Community Development Dep PW Accounting Construction SUBJECT: Approve Addendum No. 1 for the Pine Creek Storm Damage Repairs Project in the Walnut Creek Area Project No.: 7520-6139P48-99 DATE: July 20, 1999 PAGE: 2 III. REASONS FOR RECOMMENDATION/BACKGROUND: On May 25, 1999, the Board of Supervisors approved Plans and Specifications for this project. This addendum is needed to clarify the bidding process. IV. CONSEQUENCES OF NEGATIVE ACTION: If Addendum No. 1 is not approved, potential conflict between payment clause and bid list may occur. -TO': BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS,BLACKHAWK GHAD 00 FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR l DATE:I JULY 20, 1999 SUBJECT: APPROVE AMENDMENT INCREASING PAYMENT LIMIT FROM $100,000 TO $21000.00 FOR CALENDAR YEAR 1999 ON THE CONSULTING SERVICES AGREEMENT BETWEEN THE BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT AND WILLIAM R. GRAY AND COMPANY, INC., DANVILLE AREA. (WO #5147) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: APPROVE and AUTHORIZE the Chair to execute an amendment to the Consulting Services Agreement between the Blackhawk GHAD and William R. Gray and Company,Inc. for administration,project management and other professional services related to the Blackhawk Geologic Hazard Abatement District(GRAD). II. Financial Impact: There will not be any impact on the County General Fund. The Blackhawk GHAD is funded through revenues generated by County Service Area M-23. The proposed contract amendment is consistent with both the adopted FY 98/99-program budget and the proposed FY 99/00-program budget. Continued on Attachment:X SIGNATURE: =L% �v _RECOMMENDATION OF COUNTY ADMINISTRATOR V) 1 11 RECOMMENDATION OF BOARD COMMITTEE _APPROVE _OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED X OTHER JULY 209 1999 I hereby certify that this is a true and correct copy of an action taken and VOTE OF SUPERVISORS entered on the minutes of the Board of Supervisors on the date shown. X UNANIMOUS(ABSENT ) AYES: NOES: ATTESTED: JULY 209 1999 PHIL BATCHELOR,Clerk of the Board of Supervisors and County ABSENT: ABSTAIN: Administrator 149�� SE:kw By , Deputy \\PWS1\SHARDATA\GrpData\SpDist\Board Orders\1999\07July\ 072099.doc Orig.Div: Public Works(Special Districts) Contact: Skip Epperly(313-2253) cc: County Administrator County Counsel Wm.R.Gray Co.Inc. 8UBJECT.: APPROVE AMENDMENT INCREASING PAYMENT LIMIT FROM $100,000 TO $210,000.00 FOR CALENDAR YEAR 1999 ON THE CONSULTING SERVICES AGREEMENT BETWEEN THE BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT AND WILLIAM R. GRAY AND COMPANY, INC.,DANVILLE AREA. (WO#5147) DATE: JULY 20, 1999 PAGE: -2- 111. Reasons for Recommendation and Background: The Blackhawk GHAD is located in the Danville area and was formed in 1986. In January of 1999, William R. Gray and Company,Walnut Creek,California was appointed as General Manager of the GHAD following a Board approved selection process. Also in January,the Board of Directors approved a two-year professional services contract with William R. Gray and Company with an initial contract payment limit of$100,000 annually. A significant adjustment to the contract payment limit was anticipated once expense information from the 1998/99 fiscal year and a draft budget for FY 99/00 was developed. Experience over the past year suggests an annual budget of$210,000 for William R. Gray and Company would be more appropriate. Information provided by William R. Gray and Company indicates the following breakdown of their charges by function: Major Repair Program $105,000 (50%) Preventative Maintenance Program $15,750 (7-V2%) Special Projects $26,250 (12-1/2%) Administration $63,000 (30%) Expenditures related to the Major Repair Program were high during FY 98/99 and will continue to be high due to a significant amount of landslide activity resulting from the heavy El Nino rains in early 1998. In addition,the GHAD has been incurring a number of significant"one-time only"charges as a result of the need to develop standard form License Agreements and rights-of-entry documents; standard form purchase agreements,contracts and professional service agreements. In addition,the GHAD incurred charges related to the development and processing of FEMA reimbursement requests. It is important to note,however,that as a direct result of William R. Gray and Company's efforts,the GRAD received almost$180,000.00 in reimbursements from FEMA. This proposed contract amendment will increase the annual payment limit from $100,000 per year to$210,000 per year. All William R. Gray and Company's charges are on a time and materials basis. Expenses related to the GHAD's Major Repair Program will likely decrease following completion of repairs to the numerous landslides within Blackhawk. IV. Consequences of Negative Action: Without Board approval,repair of the landslides will not occur. A negative action will jeopardize the safety of those citizens whose residences are in the path of these landslides. I I Contra -'*osta County Number Standai-J Form 5/95 CONSULTING SERVICES AGREEMENT Fund/Org # 7760 AMENDMENT Account# 2310 Other# 1 Identification of Contract to be Amended. Number: Effective Date: January 1, 1999 Department: Public Works Subject: Management services for the Blackhawk GHAD (Danville area) 2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: William R. Gray and Company, Inc. Capacity: Contractor Taxpayer I D # 68-0061821 Address: 1820 Bonanza Street, Suite #204 Walnut Creek, CA 94596 (925) 947-1966 3. Amendment Date. The effective date of this Contract Amendment is January 1, 1999. 4. Amendment Specifications. 5. Extension of Term. 6. Payment Limit Increase. The payment limit of the above described Contract between the parties hereto is hereby increased from $100,000 to a new total Contract Payment limit of$210,000-00. 7. Signatures. These signatures attest the parties agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA BOARD OF SUP SOR§ ' CONTRACTOR By By Chair n esignee (Designate business capacity) [Form approved by County Counsel] Note to Contractor:For corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice president and Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on page two. G:\GrpData\SpDist\PAULA\contracts\amendGray4BIackhawkGHAD.doc July 21, 1999 TO: BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS, BLACKHA HAD FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: JULY 205 1999 SUBJECT: APPROVE AMENDMENT EXTENDING CONTRACT PAYMENT LIMITS FROM $805000 TO $89,186.38 ON THE CONSULTING SERVICES AGREEMENT BETWEEN THE BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT AND SANDS CONSTRUCTION, DANVILLE AREA. (WO#5147) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: APPROVE and AUTHORIZE the General Manager to execute an amendment to the Consulting Services Agreement between the Blackhawk GHAD and Sands Construction for construction administration services for the Blackhawk GHAD. II Financial Impact: There will not be any impact on the County General Fund. The Blackhawk GRAD is funded through revenues generated by County Service Area M-23. The proposed contract amendment is consistent with the adopted FY 98/99-program budget. Continued on Attachment:X SIGNATURE: _RECOMMENDATION OF COUNTY ADMINISTRATOR r _RECOMMENDATION OF BOARD COMMITTEE _APPROVE _OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED X OTHER JULY 209 1999 VOTE OF SUPERVISORS UNANIMOUS(ABSENT _) AYES: NOES: ABSENT: ABSTAIN: SE:kw G:\GrpData\SpDist\Board Orders\1999\07July\ 072099.doc I hereby certify that this is a true and correct copy of an action taken and Orig.Div: Public Works(Special Districts) entered on the minutes of the Board of Supervisors on the date shown. Contact: Skip Epperly(313-2253) cc: County Administrator County Counsel ATTESTED: JULY 20. 1999 Blackhawk GRAD c/o William R.Gray and Co. Sands Construction PHIL BATCHELOR,Clerk of the Board of Supervisors and County Administrator BY Deputy p Y SUB319CT: APPROVE AMENDMENT EXTENDING CONTRACT PAYMENT LIMITS FROM$8000 TO $89,186.38 ON THE CONSULTING SERVICES AGREEMENT BETWEEN THE BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT AND SANDS CONSTRUCTION, DANVILLE AREA. (WO#5147) DATE: July 20, 1999 PAGE: 2 1H. Reasons for Recommendation and Background: The Blackhawk GRAD, located in the Danville area,was formed in 1986.This contract amendment will extend the contract payment limits from $80,000.00 to $89,186.38. This budget augmentation is due to the extreme amount of work that resulted from the El Nifto rains and the complexity of the repair work that took place at the 49/53 Chestnut Place slide, Lot 12-Eagle Ridge slide, and the 189 Rosewood repair work and the need for additional site review by the Construction Administrator. IV. Consequences of Negative Action: Without Board approval,reimbursements for costs incurred to coordinate repair of the landslides will not occur. A negative action will jeopardize the safety of those citizens whose residences are in the path of these landslides. I �! 2q TO: BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS, BLACKHAWK GHAD FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: JULY 2011999 SUBJECT: AUTHORIZE GENERAL MANAGER OF THE BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT TO EXECUTE AN AMENDED LICENSE AGREEMENT INCREASING THE ALLOWANCE TO THE HOMEOWNER FROM $43,934.00 TO $56,996.00 IN CONJUNCTION WITH THE REPAIR OF THE CHESTNUT PLACE LANDSLIDE, DANVILLE AREA. (WO#5147) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: AUTHORIZE William R. Gray and Company,as General Manager of the Blackhawk Geologic Hazard Abatement District(GRAD),to EXECUTE an amendment to a License Agreement for Landslide Repair with Michael and Julie Watson, in conjunction with the GHAD's repair of the Chestnut Place landslide,Danville, California. II. Financial Impact: No impact on the County General Fund. The Blackhawk GHAD is funded through revenues generated by County Service Area M-23. The increased allowance authorized by the amendment is consistent with the adopted FY 98/99-program budget. Continued on Attachment:X SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE y APPROVE _OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED X OTHER JULY 209 1999 VOTE OF SUPERVISORS I hereby certify that this is a true and correct copy of an action taken and UNANIMOUS(ABSENT (✓� ) entered on the minutes of the Board of Supervisors on the date shown. AYES: NOES: ABSENT: ABSTAIN: ATTESTED: JULY 20 1999 PHIL BATCHELOR,Clerk of the Board of Supervisors and County Administrator SE:kw G:\GrpData\SpDist\Board Orders\1999\07July\ B �� 072099.doc y J�J Deputy Orig.Div: Public Works(Special Districts) Contact: Skip Epperly(313-2253) cc: County Administrator County Counsel Blackhawk GHAD c/o William R.Gray and Co. Mike&Julie Watson SUBJECT: AUTHORIZE GENERAL MANAGER OF THE BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT TO EXECUTE AN AMENDED LICENSE AGREEMENT INCREASING THE ALLOWANCE TO THE HOMEOWNER FROM $43,934.00 TO $565996.00 IN CONJUNCTION WITH THE REPAIR OF THE CHESTNUT PLACE LANDSLIDE, DANVILLE AREA. (WO#5147) DATE: JULY 20, 1999 PAGE: -2- 111. Reasons for Recommendation and Backeround: During the winter of 1998,a landslide occurred in the rear of two homes on Chestnut Place in Blackhawk,Danville,California. The landslide impacted a common area,a storm drain line and the rear yards of the homes at 49 and 53 Chestnut Place. The landslide occurred within the boundaries of the Blackhawk GRAD. The repair of the landslide is substantially complete. License Agreements were executed on October 12, 1998 with the two homeowners(Goza and Watson) and provided the GRAD with the necessary rights and indemnification to proceed with the repair. The Agreements also provided for the GRAD to partially reimburse the homeowners the cost of repairing and/or replacing landscaping and other improvements damaged by the landslide. Additional damage was uncovered during the repair. As a result, William R. Gray and Company, as General Manager of the Blackhawk GRAD developed an amendment to the License Agreement for Landscape Repair with Mike and Julie Watson that increases the allowance to the homeowner by$13,062.00 from$43,934.00 to $56,996.00. Actual payment of the allowance to the homeowners is subject to actual repair of damage and/or completion of improvements and submittal of invoices to the GRAD. IV. Consequences of Negative Action: Without the rights provided by the License Agreement,the GRAD would not have been able to award a contract for the repair and the Chestnut Place Landslide could not be repaired this season. I I