HomeMy WebLinkAboutMINUTES - 07201999 - C206 a
TO: BOARD OF SUPERVISORS
Contra
5+
FROM: Phil Batchelor Costa
DATE: July 8, 1999 County
SUBJECT: TREASURER'S MONTHLY R.ECONCILIA T ION REPORT
AS OF FEBRUARY 28. '1999
Specific Request(s) or Recommendation's) & Background & Justification
REQ0Mlli?tEIVD,1LQN
RECEIVE the Monthly Reconciliation Report As of February 28, 1999 from the Treasurer-Tax
Collector,
BACKGROUND
The Treasurer's Reconciliation Report complies with e request by the 1992 ,audit Management
Letter of December 80, 1992, from KPMG Peat Marwick.
Coy tinted on Attachment: YES Signature:
Recommendation of County Administrator Recommendation of Board Committee
Approve Cher
Signature(s):
Action of Board on: 20,2999 Approved as Recommended xx Other
Vote of Supervisors: i HERESY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous (Absent AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent: Abstain:
Contact: Tony Enea (335-1094) Attested: July 201—i999
cc: Treasurer-Tax Collector Phil Batchelor, Cleric of
the Board of Supervisors
and County ministrator
Sy: DEPUTY
CONTRA COSTA COUNTY
TREASURER-TAX COLLECTOR
625 COURT STREET, ROOM 100-102
MARTINEZ, CA 94553-0063
June 3, 1999
TO: Phil Batchelor, County Administrator
FROM: William J. Pollacek, Treasurer-Tax Collector
SUBJECT: TREAS'URER'S MONTHLY LY RECON 1LlATI
REPORT AS OF FEBRUARY 28, 1999
Submitted herein is the Treasurer's Reconciliation Report as requested by the 1992
Audit Management Letter of December 30, 1992, from KPMG Peat Marwick.
Attached are two exhibits: the Treasurer's internal cash and investments report (Exhibit
I) and, the Auditor's Treasurer's Control Fund General Ledger Report (Exhibit 2). A
reconciliation page with explanations of the differences between the two reports is also
included.
'JP: VJ:ceb
Attachments
cc: Jack Cooper, Internal Audit
:ydocltreaslrec,onci!#aiionfeb a.dcc
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�f3f�9
Reconciliation Report as of February 28,1999
EXHIBIT 1 EXHIBIT 2
TRFASUREWS OFFICE AUDITOR'S REPORT
INTERNAL REPORT TREASURER'S FUND
ACCOUNT CASH ON HAND FUND GENERAL LEDGER DIFFERENCE
0002 Cash On Hand/In Bank
53,876,869.42 53,876,869.42 41.4€1
4143435 Retirement Investments
2,562,575,342.25 2,562,426,653.15 148,649.1€1 (3)
44115 District Investments
642,665,5643.65 696,323,5641.65 -53,658,000.4343 (2)
0025 County Investments
455,459,415.00 401,801,415.00 53,658,000.00 (2)
0031 Trust Accounts
92,25';,889.57 92,257,889.57 0.00
0035 Barak Settlement
0.00 361,084.71 -361,084.71 (1)
Grand
Total 3,806,835,036.89 3,807,047,472.50 212,435.61.
Explanation of Variances:
I. The Bank Setffiement shows a beginning ing bala ice of 359,949.25 plus a debit of 1.,577.43. The
Treasurer's office made a credit adjustment of$441.97(please see attached copy of the journal entry). The
balance of the variarnces is the difference between the Auditor's office Redeemed Warrant System and the
brinks redeemed records.
2. The$53,658,000 difference is for the County Tax Anticipation Note pledge fund. Though the
borrowings belong to the County investment,the pledge fund for the repayment was assigned a
District Fund number 1015 by the Auditor's Office to fully encumber and isolate the legally
required pledged monies in the formal accounting records of the County.
3. The difference of$148,649.10 in the Retirement Investments reflects that TJ# 1029 rejected.
The 3oumal has been resubmitted.
The Treasurer's and Auditor's reports do not reflect a 2128199(Sunday)maturity in U.S.
Treasury Notes for$.2,690,000(please see attacked schedule).
C€kNd"RA COSTA.COUNTY
02/361'99
NEW BALANCE
CASH-VAULT&DRAWERS 245,469.47
CHECKS,ETC 1,981,409.26
LN- I6.N-REGENCY HILLS 138,661.86
WFB-ACCT 1312351 25,505,821.00
CASH IN BANKS 26,005,907,83
***CASH ON HAND*** 53,876,869.42
TRUST-C.LB.'S 0.00
TRUST-NEGO.C.D. 0.00
TRUST-COMIL PAPER 24,608,400.00
TRUST-REPO 0.00
TRUST-BKR'S ACCEPT 0.00
TRUST-U.S.GOVT 64,366,000.00
TRUST-L.A.M T3`N 1037 3,142,909.$3
TRUST-OTHER(TAX GUAR&MTN 8169 fir.8171) 140,979.74
***TRUS`I`ACCOUNTS***8000 92,257,889.57
RET.ASSN.-REPO&U.S.Govt 11,360,000.00
RET.ASSN.- REAL ESTATE 220,081,941.13
RET.ASSN,.•ALTERNATIVE INV 27,338,219.79
RET.ASSN.-BONDS 985,358,05.3.94
RET.ASSN.-BLDGS.TJ 9 1038 39,985,42
RET.ASSN.-STKS 11318,397,101.97
***RET.ASSN.INVEST***8901 2,562,575,302.25
DIST-C.D.'S 1,540,000.40
DIST-NEGO.C.IB.'S 17,400,000.00
DIST-CONI`L PAPER 11,304,000.00
DIST-ACAL&N-ES US33 25,045,94£.71
DIST-MT DIABLO USD 13.40
DIST-BRENTWOOD USD 2,919,551.61
DIST-CCC COE 6,362,679.56
DIST-JOHN SWETT LSI3 2,454,254.03
DIST-MARTINEZ USD 03.00
DIST-OA LEY UESI1 2,999,315.19
DIST-PITTSBURG LSI3 4,020,902.61
DIST-WEST CTY USD 30,040,000.00
DIST-LAFAYET'TE SCHOOL DIST-GIC 10,523,2481.13
DIST-BKR'S ACCEPT. 0.00
ISIST-REPO 0.00
DIST-U.S.GOVT 114,913,004.00
DIST-L.A.I.i+.TJ 66 392,348,001.82
DIST-MED TERM NOTE 12,230,000.00
BEST-OTHER&MUNI BOND 17,601,688.97
***DLSTRICT TOTAL***1000-7999 642,665,50.65
COUNTY-C.I3,'S 0.00
COUNTY-BOA Asset.Mgmt 25,000,000.00
COUNTY_NEGO.C.D.'S 134,300,404.00
COUNTY-C()MT PAPER 45,000,000.00
COUNTY-BWS ACCEPT 0.00
COUNTY-U.S.GOVT 27,259,040.04
COUNTY-REPO 243,890,000.00
COUNTY-L.A.I.F.'T.L 9 1039 24,410,415.00
COUN1Y-OTHER 0.00
***COUNTY MVES'T'***8177 455,459,415.00
***'TOTAL ACCOUNTABILITY"* 31806,8352036.89
02t26/99
0.04
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