HomeMy WebLinkAboutMINUTES - 07201999 - C205 250-9945/II.4.1
TO: BOARD OF SUPERVISORS
S
FROM: 13ARCSN J. GILBERT, DIRECTOR OF GENERAL SERVICESContra
l f . Costa
DATE: July 20, 1999 County
SUBJECT: COMPUTER ROOM EXPANSION AT 595 CENTER.AVENUE,
SUITE 210, MARTINEZ, FOR HEALTH SERVICES (WH59013,
FORMERLY W-PA340
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
DETERMINE that there is a need to continue the emergency action taken by the Board on April 27,
1999 pursuant to Public Contract Code Sections 20134 and 22050, to expand the computer room at 595
Center Avenue, Suite 210, Martinez for Health Services.
IIe FINANCIAL IMPACT
Funding for this project has been budgeted..
III. BACKGROUND
A. The computer room expansion involves remodeling a portion of an existing building car Health
Service's two primary patient health care computer systems: the Contra Costa Health flan
Management information System (°CCHP MIS"), and the Primary Patient Care Delivery and
Billing system. After remodeling is complete, Health Services will install, test, and make
operational these two computer systems.
B. The Health Services Department has determined that the current estimated remodeling completion
date of October 1999 will not leave adequate time for the subsequent installation and Year 2000
("Y2K") compliance testing of the two computer systems before the Year 2000 arrives.
CONTINUED ON ATTACHMENT:RYES SIGNATURE &dd�
:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGN S
ACTION OF BOARD ON July20, 1999 APPROVED AS RECOMMENDED XX OTHER
VOTE OF SUPERVISORS
XUNANIMOUS(ASSENT #4 1
AYES: NOS:
ABSENTS: ABSTAIN:
MEGA CONTACT; BARTON J.G€LBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural DivisionAND CORRECT COPY OF AN ACTEON TAKEN
AND ENTERED ON THE MINUTES OF !HE BOARD
File: 250-9945/A.5 OF SUPERVISORS ON THEDATE SHOWN.
G.S.Accounting
County Administrator's Office ATTESTED July X1199-9
Heaitn Services Department(Via Air) PHIL SATCHEL R,CLERK OF THE BOARD OF
SUPERVISOR A: CCU NTY ADMINISTRATOR
BY DEPUTY
H:\1999\2509945\9L04524p.doo Page 1 of 2 M382(10/88)
COMPUTER ROOM EXPANSION AT 595 CENTER AVENUE, SUITE 250-9945/B.4.1
210, MARTINEZ, FOR HEALTH SERVICES (WH590B, FORMERLY July 20, 1999
WPA340)
C. In addition, an October 1999 remodeling completion date will not meet the September 1999
deadline established by the State Department of Health Services (DHS) for a Y2K compliant
CCHP MIS system.
D. The continuous operation of these two systems is vital to Health Services' ability to deliver health
care and treatment services to their patients, and is therefore necessary -^or the life, health, welfare,
and safety of the citizens who rely on Health Services for critical health care services, medical
treatment, and emergency medical services.
E. Consequently, on April 27, 1999 (Agenda Item C.72), the Board 1) found that an emergency
exists, 2) delegated authority to the General Services Director to proceed in the most expeditious
manner with the Computer Room Expansion, 595 Center Avenue, Suite 210, Martinez for health
Services, 3) directed the General Services Director to make reports to enable the Board to review
the emergency actions and to determine that there is a need to continue the action and 4) declared
that the project, as an emergency, is exempt from the provisions of the California Environmental
Quality Act.
F. The condition that the Board found to be an emergency on April 27 continues to exist. Therefore,
it is necessary to continue the emergency action previously taken by the Board so that the work can
be completed in the shortest time possible,
G. On April 27, 1999 the Board approved a consulting services agreement with Darcy Li Wong
Architects for architectural and engineering services for the Computer Room Expansion. On April
22, 1999 a First Amendment was issued to amend Appendix B, Paragraph A of the consulting
services agreement to include Classifications and rates specified in Marcy Li Wong Architect's
1999 Hourly Billing Rates and Reimbursables Schedule. 'There was no increase in the payment
limit. On July 8, 1999 a Second Amendment was issued for additional engineering design services
due to increased project scope and construction administration. services, The revised agreement
payment limit is $97,900.00.
H, Contracts for t`he emergency work have been negotiated. A contract was issued to the Contractor,
RGM and Associates, Inc., on June 17, 1999, with an effective date of May 10, 1999 and a
payment limit of$837,982.00. Can June 25, 1999, a formal notice to proceed was issued to confirm
the contract starting date of March 10, 1999 and a project completion date of September 15, 1999.
SJ.(s
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