HomeMy WebLinkAboutMINUTES - 09221998 - C51-C55 POSITION ADJUSTMENT REQUEST NO. 7
DAT
. Department No./ CODERS =r)
Department Health Servicesllntal Health.Budget Unit No. 0467 Org No. 5950 Agency&,
Action Reoueste Re-cLassif C1erIZU �jsition W-OW17 i nt th
to mato Clinic Coordinator. "-�►
-Proposea Effeclive ate.
Classification Questionnaire attached: Yes VNo 0
Cost is within Department's budget: Yes XKNo 0
MCI
c�
Total One-Time Costs (non-salary) associated with request: $ -0- t;?
Estimated total cost adjustment {salary/benefits/one time: ..-
Total annual cast $ 480.00 Net County Cost $ -0- 40
Total this FY $ 4$0.00 N.C.C. this FY $ Z67-
SOURCE OF FUNDING TO OFFSET ADJUSTMENT Re 7_ t Revenue C595
Departrruim must tnwou neowmw adjustmem and aubmh to CAO.
Use addttkwW sheat for t utw expWo9wo or comments. � .._
Rami Hokan �e� Services Asp;'"
or epar men ea
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEFA T
Deputy oun y minis ra or gate
HUMAN RESOURCES DEPARTMENT RECOMMENDATION - DATE -September 9, 1996
Reclassify Clerical Supervisor_,(JWHF) position #54-00017 (and incumbent Zabeth Cooper)
at salary level XB-1853. ($2770-3538) to Ambulatory Care Clinic Coordinator (VAHB)
at salary level C5-1869 ($2944-3578) in the Health Services Department.
Aawnd F000kedon 71/17 sstsblfshtnp posltfom and m*olutlons allooatlnpBaaiclE"mpt salary s+ehe&Ma as deoadbW ab".
Effective: Cl Iia following Board Actiote) "7,
n.
or irec or of Human Resources
COUNTY ADMINISTRATOR RECOMMENDATION [LATE:..-_�a�
Approve Recommendation of Director of Human Resources
0Disapprove Recommendation of Director of Human Resources
0 Other:
If or minis ra or
BOARD OF SUPERVISOR CTION: Phil Sate or, Clerk of the Board of Supervisors
AdjustmqP4 APPROVED O,lrlil an C t Ad . rator
DATE: & 2 ..r�„ J1`, BY:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENTFOLLOWING BOARD ACTION
Adjust classes)/position(s) as follows:
P""W)Rev!VIM
CONTRA COSTA A G{1UN 7
CLASSIFICATION QUESTIONNAIRE
NAME iSEPARTMENT DIVISION
Zabeth Cooper Health Services Mental Health
OFPICtAL JOB CLASSIFICATION WORKfNC4 JOS TITLE Place of Work and Assigned }Moura
Clerical Supervisor/AmbulatoryCam Clinic Coordinator t West Co.Mental Health Clinics
Time Required Description of Work
This position is under minimum supervision from the Adult program Supervisor located at our
Adult Clinic. I perform and am responsible for specialize administrative work that keeps our
clinics operable in this region. I plan, manage and coordinate the clerical work for four clinic
programs and one medical records unit. I oversee and supervise the clerks at these programs and
work very close with the five Clinical Program Supervisors. Our clerical support team provides
services to 60 professional staff comprised of Mental Health Treatment Specialists,Licensed .
Clinical Social'Workers,Medical Social Workers,Psychiatrists,Nurses, Consumers and Interns.
We have five Mental Health Clinics in'West Contra Costa County; Intensive Day Treatment,
Child and Adolescent Services, 'test County Crisis Service, Dual Diagnosis Program and.Adult
Mental Health. My office is located at our Adult Mental Health site. I regularly visit all clinic
sites to monitor the clerical, physical and operational needs of the programs. Our clinics serve
severely disturbed mental health clients and their f aniiies. We have heavy patient contact in
person and by phone, and regular instances of violence and crisis situations in our clinics. I am
often called upon to defuse many of these situations because of my knowledge and experience of
caseloads and services.
I work directly with each site and its staff to provide an array of supervisory, administrative, and
support services. Most of these services were once done by a whole Administrative Unit which
was cut due to dawn sizing. Much of the work to keep the clinics operable stills remains and is
performed and or managed by me. The following outlines my current job duties,
20% A. ADNEWS'TR,ATIVE
Supervise all clerical staff and coordinate the clerical coverage',of the clinic programs due to
vacations, meetings, sick leave, etc. This includes clerical rotations to different clinic sites,
development and distribution of work assignments, problem solving, etc.
Work directly with the Program.Supervisors and Lead Psychiatrist on a variety of
assignments that requires specialized knowledge and skills.
Participate in the different clinical programs' staff meetings to train, problem solve and or
coordinate new projects with the therapist, nurses and psychiatrists. Chair the monthly
`Wrest County Regional Clerical Meeting and the Mental Health Division Clerical Operations
Meeting..
Liaison to Mental Health Administration and other County agencies for Nest County needs.
Represent this region in various administrative meetings.
20% B. CLINICAL SUPPORT
1. Provide information and consultation regarding our program and services to fmilies,
clients, professional staff and other outside agencies. The fast pace and acute nature of
the many dffaent clinics requires quick decision making and. efficiency.
1 of 5
AK 7 S
CONTRA COSTA COUNTY
CLASSIFICATION QUESTIONNAIRE
Time Acquired Description of Work i
cash receipt summary for each client. Summaries are kept in a separate file and entries
are posted after each payment. Monies are deposited into our local bank monthly and
deposit slips and journals are forwarded to Accounting Technician in Mental Health
Administration.
2. As Petty Cash Custodian 1 am responsible for the expenditures of funds to staff`in our
clinics. Obtain dated receipts on all items purchased. Balance and complete petty cash
book, present approved receipts and signed demand to Finance Unit for reimbursement.
Replenish and maintain petty cash.
Oversee either Petty Cash Custodian, problem solve and monitor her process.
Maintain detailed records for auditor purposes and work closely with Auditors.
3. Oversee the management and distribution of Bus Tickets from two diiff'erent Transit
Districts for clinic programs. Tickets given to clients and or staff on an as needed bases.
Monitor distribution activity and make recommendations to staff and Program
Supervisors to ensure proper use.
10% E. PURCHASING/NEW ACCOUNTS
Responsible for purchase of all major supplies, office equipment and furniture. Open new
accounts with vendors in Contra Costa, Alameda and San Francisco Counties for materials,
equipment and professional services for West County Clinics.
1. Meet and work with companies' representatives, county buyers and supervisors to plan,
coordinate, determine cost and select appropriate materials, fiurniture or office
equipment for each site.
2. Prepare and or moni
CONTRA COSTA COUNTY
CLASSII" ICATION QU >~ STION NAIRE
Time Required Dosaription at Work:
3. Perform Annual Work Performance Evaluations and recommend merit pay increases.
Provide counseling and discipline when needed. Help with coaching when new
assignments and or change in responsibilities have occured with clerks.
4. Update the supervisors at the different clinic programs of the clerical support changes
and or situations that may occur. Get input and recommendations from Program
Supervisors in regards to his/her clerical needs and concerns,
5. Help develop and improve the clerks individual performances, build team work,
management of change, and encourage involvement in their clinic program's vision and
goals.
These actions requires tacffd interpersonal skills with clerks and staff. Managing and
promoting healthy relationships in our complex work enviornment helps turns pressure
situations into progress for our clinics, by enabling us to focus our engeries on getting the
work done.
5 of 5
List Machines at Equipment operated as Putt of lob;
Fax Machine,Copy Machine, 1(3-Key Adding Machine and.Ccsttlputem
D*signate the nom*and title of the person who supervises position
Janice Tucker,LOW
Adult Program Supervisor
Etat f e Warnes of employees; aupirvisea. if a was unit s suporvis*3 simply name a unit oniI state t e num er ot employees,
Adult Mental Health(4) Chilli and Adolescent Services(3)
Intensive Day Treatment(l) West County Medical Records lest. (2)
If public contccts are required either in person of by phone, state with whom,and in general, for what purposes
1 dual with the most difficult calls and clients who came into our clirtics. These callers and clients are usually angry,agitated and
hostile towards staff r system, They want ittm othing(rmodication,therapist,referral,rte.)that the clerk or stafTcan not give them at
the time. I must listen and evaluate the situations quickly and assist them with getting the proper help.
Wnut decisions must be mads in psrforminq the work t
Decisions are shade on clerical staff conduct hn*and parrfoMtancefi.
How to manage my time Wween Clinic Prograrns=4 what administrative support T clan give.
How to coordinate and organize changes in tie clinics that are requested by the Pmgrs n Supervisor and or Adnunistrations. How to
create a smooth successful transition for all invol".
What parts of the job require tate greatest skill,knowledge,and involve the greatest responsi i ity t
Supervising the clerical staff is the greatest rmrsponsibft because eleritsal assignments are the center of patient care and swactivity,
Money Management is also very important. All dollars spent in our clinics on goods and services must be handled in the most
efficient and economical way.
The above statements accurately describe this job as it has been for the pastsass and _—TV-061115
(Signature 3 ( Dot*)— !9 y t,in—
COMMENTS OF IMMEDIATE SUPERVISOR
in what way are the*boys statementrt incomplete, inaccurate or misleading.
I find the above= statements to be complete, accurate, and thorough in
describing the posi
POSITION ADJUSTMENT REQUEST
V. w DATE
Department No./ COPERS
Department Health Services/Mental Health Budget Unit No. 0467 Org No.5983 Agency No, 54
Action Requestea TkZ 0M PE"T tal Health nnsam 22K , ion to
!lett Elea
sa�m.
—Prop5sea Effeclive ate:
Classification Questionnaire attached: Yes 0 No N =0
Cost is within Department's budget: Yes 2 No 0 =x
Total One-Time Costs (non-salary) associated with request: $ -0- �' ,, `
Estimated total cost adjustment (salary/benefits/one time:
Total annual cost $53,316.00 Net County Cost $ -0 ti M
Total this FY $53 316.00 N.C.C. this FY $ ..0- _J
SOURCE OF FUNDING TO OFFSET ADJUSTMENTt kevemues (59$3=9310
Dsparfmwt must Inftlas neowawy adjustment and submit to CAO. { 4_ -Cr r�0
We addf kxW sheet for furdw exphumdons or oomme�, t-s 097 0
M=
Ram. Hokan, peraomiel SeNic "' st.
ar Departmentea "
__ _ ---------====W====Q=r= =i
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPAR T
Deputy un minis ra or a e
HUMAN RESOURCES DEPARTMENT RECOMMENDATION - DATE September 9, 1993
Add one Mental Health Program Supervisor (VQHP) position at salary level C5-2281
(#4443-5401) in the Health Services Department.
!attend Aow*jdon 74 "sstabdMIng pasfdons and resole ttons afkxm9np Bs�AW pt sabuy sr dule above.
Effective:
lay following Board Action.
0 (Date)
or ec r of Humald ReTo-urces
===a== _------===-_=-.__=__= =r==ate==-_==-
COUNTY ADMINISTRATOR RECOMMENDATION DATE: P'
l�Approve Recommendation of Director of Human Resources
jl Disapprove Recommendation of Director of Human Resources
0 other:
or anis ra or
;i
=2zX:__aZXX__=_ __
BOARD OF SUPERVISO ACTION: Phil 8 chelor, Clerk of the Board of Supervisors
Adjust APPROVEDT an Count Administrator
DATE: BY:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A RSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENTFOLLOWING BOARD ACTION
Adjust classes)/position(s) as follows:
foo fM472 Pav VIM
POSITION ADJUSTMENT_REQUEST
DATE -.
,��.. DepartmentNo.I COPER ::v
Department Health a vices lic Health Budget unit No. 04,50' Org No. 57% Agency No,, 54
Action Requested Acid oweWeser cam- PR level t sition to
the Public Health Division.
ropose ective ate:
�o
Classification Questionnaire attached: Yes 0 No N Co y
Cost is within Department's budget: Yes CK No 0 Z '
Total One-Time Costs (non--salary) associated with request: $ -0- c�
Estimated total cost adjustment (salary/benefits/one time: !s w
Total annual cost $23:796,00 Net County Cost $ _0_
Total this FY $23J 796,00 N.C.C. this FY $- _0_ ='
SOURCE OF FUNDING TO OFFSET ADJUSTMEN77 ; .e]LLaneoLs Health Projects 57%-9499) ?5 `nom
Npartment must ktttiate necemary adjustment and submtt to CAC}. � �z
Lisa addttionai sheat for further exptanatiorm or oomments. P- —4-t'r
Ptami Hok&tn Per somy-1 Services Asst.
orDepartment ea
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPART T du/Jv�
Deputy oun y Mministrator Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE 8/14/98
Add one Clerk-Experienced Level (JWXD) position at salary level C5-1474 ($1983-2411)
in the Health Services Department.
Amend estabiiahing poWfta and reeotutiorrs aitoea8ng to the BaswBWmpt salary to deecxibod above.
Effective: Day following Board Action.
0 (Date)
(farr) re or of Human Resources
COUNTY ADMINISTRATOR RECOMMENDATION DATE:
0 Approve Recotmiendation of Director of Human Resources
0 Disapprove Recommendation of Director of Human Resources
0 Other:
orCounty Taminisfrafor
BOARD OF SUPERVISORACTION: Phil Batc lor, Clerk of the Board of Supervisors
AdjustmePPROVID 04fiM* Yf!0 0 and anti Ad inistrator
DATE: BY:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es)/position(s) as follows:
t3o N347) P v W1195
, 7r16-9$ 73
tA
t SOCIAL SERVICE unit No. Averey No..
Ac
tion ncrea e c sition # 4341 am'24/ to 32/40 and LIMMMe
1�e •
Dav a er ova
Classification Questionnaire attached: Yes a No d'Cost is within OepartneWs budget: Yesm Hoo
Total One-five Costs (non salary) associated with request: 0
Estimated total cost adjust (salary/benefits/one time: • --�
Total annual cost s Net County Cost #' 0
Total this FY 3 X.C.C. this FY f-7
SOLRM OF MING TO OFFSET ADJUSTW
�DgwUent mist initiate necessary sQwbmnt and mit to CAI).
Use edditional sheet for fuer +eVlanation or comic.
UU
or) Wartment Head . .c
*EVM0 BY CAU AND REtfASM TO lsMN REOtM !7
KMN kE„'5AURMS DEPARMT ft-aMf }ATION IDATE 2 219s
Increase the hours of one Eligibility Werk Specialist (XHTB) position #4341 from 24/44 to
32/40; and Decrease the hours of one (1) Eligibility Work Specialist (%HTB) position #4479(vacan
from 40/40 to 32/40, at salary level MSU-1771 -($2669-3244).
r
*rd 0WANUM nM OA&Iidit padtku+tet#Md*kM OTS doom a 00&Wk09WJ*SsWy adwi c
EffeCtiM 3 W following Board AC }
or at
�i�Y 1�tlL�A►l1lR RE(I�MC��RtIAC • - . �,�€� ro .
10, o e I tion of 01f for of man Pwourms
ire l ie nm, i ndation of Director of #i mm PA sources
is Quer:
AMnistrator
_
BM OF SUPEISM Ate" ON: Phil or, Clerk, of of Supervisors
AMPI " llrer' and DMXTtY A+ arinistrator
Q► BY!
APPPPM OF THIS ADJUSTMENTCr�"IT�S APEMMOK MMM
FQSMON AtlJth TNDff'ACTION TO BE CMMM BY HIM PEW== MAItMW FOLLOWING BOARD ACTION
Oust class(es)/position(s) as follows»
Request Lc t* Add Project Positions/dIasses, please Clete other side
?-24=98 POSITION ADJUSTME.Ni' REQUEST , ��yio. 4
t K tltt t �1
• S C1AL SERVICE Department No./ CODERS
department Budget Unit No. 05000rg No. 5000 Agency No. A-19
Action Reques Z 45T46 Adult Svcs Li 1
40/40 M Social CA.sework 2pecialist 1XOCW3 sitxon
s eve a + . _8 _26
Classification Questionnaire attached. Yes a No aVCost is within Department's budge Yiffi Noa
-Total One-Thee Costs (non-salary) associated with request: U :-z
Estimated total cost adjustment (salarylbenefits/one time. ".._
Total annual cost $ D Net County Cost ' 0 �n
Total this FY N.C.C. this FY 0 0
SOURCE OF FUNDING TO OFFSET A,DJUSTRENT State Federal fundi
Department Aust initi