HomeMy WebLinkAboutMINUTES - 09221998 - C1-C5 CONTRA COSTA Co Recorder's office
STEPHEN L. WEIR, County Recorder
Recording Requested By:
Contra Costa County Public Works Dept. DOC - Sit-W-0a:3 744 i --oo
Construction Division Wednesday, SEP 23, 1998 14424,-42
255 Glacier Chive FRE $0.0011,
Martinez,CA 94553 Tt 1 Pd $0.00
Nbr-0000267909
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WHEN RECORDED,RETURN TO CLERK
BOARD OF SUPERVISORS
BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA
In the Matter of Accepting and Giving } RESOLUTION OF ACCEPTANCE
Notice of Completion of Contract for and NOTICE OF COMPLETION
(C.C. § 3086, 3093)
El Portal Overlay ) RESOLUTION NO. 98/477
Proiect No. 0662.6R4121-96 )
The Board of Supervisors of Contra Costa County RESOLVES that:
The County of Contra Costa on August 27, 1997 contracted with Bay Cities Paving & Grading, Inc. for
constructing curb ramps, minor road widening, shoulder work, AC dike, asphalt concrete grinding,
overlay and signal modification in the San Pablo/El Sobrante area, with Liberty Mutual, as surety, for
work to be performed on the grounds of the County; and
The Public Works Director reports that said work has been inspected and complies with the approved
plans, special provisions and standard specifications and recommends its acceptance as complete as
of August 31, 1098.
Therefore, said work is ACCEPTED as completed on said date, and the Clerk shall file with the County
Recorder a copy of this Resolution and Notice as a Notice of Completion for said contract.
PASSED BY THE BOARD on September 22, 1998 by the following vote:
AYES: Supervisors Uilketna, Gerber, DeSaulnier, Canciamilla., and Rogers
NOES: Mane
ABSENT: Nene
CERTIFICATION AND VERIFICATION
I hereby certify that this is a true and correct
copy of an action taken and entered on the
Contact: Joseph P.Murphy, (925)313-2321 minutes of the Board of Supervisors on the
Orig. Dept.:Pubiic Works(Const.) date shown.
o
cc: Record and return ,ATTESTED:
Auditor PHIL BP i Cii g IiLcrd
Public Works - Accounting of supervisors anis County Admir istrutor
- Construction,R. Bruno : Deputy
Traffic, S. Kersevan Bys
Contractor
JPM:SI.Elt
G:1GrpData\Const\BOO EPO-22-t9.doc
TO.'- BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD,PUBLIC WORKS DIRECTOR
DATE: September 22, 1998
SUBJECT: Approve Dimm Way Slide Repair Project, Richmond Area.
Project No. 0672-6R6359 CDD-CP #98-60
Specific Request(s) or Recommendation(s) & Background & Justification
1. RECOMMENDED ACTION:
APPROVE Project, and
DETERMINE that the project is a California Environmental Quality Act'(CEQA) Class 1c
Categorical Exemption, and DIRECT the Public Works Director to prepare contract plans and
specifications for construction.
DIRECT the Director of Community Development to file a Notice of Exemption with the County
Clerk,
l
A06�//Ae
Continued on Attachment: X SIGNATURE
RECOMMENDAT15N OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
—APPROVE —OTHER
SIGNATURE(S):
ACTION OF BOARD ON September 22, 1998 APPROVED AS RECOMMENDED
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT None )
AYES: _ __ NOES: I hereby certify that this is a true and correct
ABSENT: ABSTAIN:_ _ copy of an action taken and entered on the
minutes of the Board of Supervisors on the
date shown.
g:%dssign%boNdimmway sgde9.22.doc ATTESTED � f
Orig.Div: Public Works(Design Division) PHIL BATOHE OR, Clerk of th,,- 130.ird
Contact: J.Fishy,Maintenance of Supervisors and C unty Administrator i
cc! County Administrator
Attn: EKuevor DeputyAutl for-Controller By
PW Acccunting
Construction
Community Development-A.Woods
J.Frattini,Design
SUBJECT: Approve Dimm Way Slide Project, Richmond area.
Project No.0572-585359, CDD-CP #98-60
BATE: September 22, 1998
PAGE: 2
DIRECT the Public Works Director to arrange for payment of the $25.00 handling fee to the
County Clerk for filing of the Notice of Exemption.
11. FINANCIAL IMPACT:
The estimated project cost is $10,000, funded by FEMA (20%), Local Road funds (80%)
Ili. REASONS FOR RECOMMENDATION/BACKGROUNDS
The project includes repairing a bank erosion/bridge scour.
It is needed-to restore structural integrity of the roadway.
IV. CON'SEQU'ENCES OF NEGATIVE ACTION:
Delay in approving the project will result in a delay of design and construction and may
jeopardize funding.
_.......... _. _ __
_ ....._ ........ ..... ........ _._. _....._.
.. ...._ ..........._....
TO: BOARD OF SUPERVISORS AS THE GOVERNING BODY OF THE CONTRA COSTA
COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT
FROM: J. MICHAEL WALFORD, CHIEF ENGINEER
DATE: September 22, 1998
SUBJECT: Approve-Wildcat Creek Desilting Project, Richmond Area.
Project No. 7527-6D9PO3 CDD-CP #98-63
Specific Request(s) or Recommendation(s) & Background & Justification
1. RECOMMENDED ACTION:
APPROVE Project, and
DETERMINE that the project is a California Environmental Quality Act (CEQA) Class 4g
Categorical Exemption, and DIRECT the Chief Engineer to prepare contract plans and
specifications for construction.
DIRECT the Director of Community Development to file a Notice of Exemption with the County
Clerk.
Continued on Attachment: X SIGNATURE:
G�
RECOMMENDATION 3F COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
—APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON September 22, 1998 APPROVED AS RECOMMENDED _
VOTE OF SUPERVISORS
UNANIMOUS{ABSENT None )
AYES: NOES:
ABSENT: ABSTAIN: I hereby certify that this is a true and correct
copy of an action taken and entered on the
minutes of the Board of Supervisors on the
g1design%botwcdesift9-22.98.doc date shown.
0r1g.biv Public Works(Design Division)
ATTESTED.
Contact: T.Jensen,Flood Control (313-2276) PHIL BA CCH E , (iG'14 i)f
cc: County Administrator
Atte: E.Kuevor of Supervisors ana' C unty Administrator
Auditor-Controller
PW Accounting
Construction By < ,�.t Deputy
Construction
Community Development-A.Woods
J.Frattim,Design
SUBJECT: Approve Wildcat Desilting Project, Richmond area.
Project No. 7527-6D9P03, CDD-CP #98-63
DATE: September 22, 1998
PAGE: 2
DIRECT the Chief Engineer to arrange for payment of the $25.010 handling fee to the County
Clerk for filing of the Notice of Exemption.
H. FINANCIAL IMPACT:
The estimated project cost is $105,000, funded by Flood Control Zone 7 (58'%) and FEMA
funding (42%)
III. REASON'S FOR RECOMMENDATION/BACKGROUND:
The project includes excavating approximately 15,000 cy of material from basin.
It is needed-to increase basin retention capacity.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Delay in approving the project will result in a delay of design and construction and may
jeopardize funding.
rC : BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: September 22, 1998
SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the
Alhambra Valley Road Bank Erosion at Pinole Creek, and the Alhambra Valley Road slide
2.7 miles east of Bear Creek Road, Pinole Area
Project No: 0672-6R6356.98and 0672-686355.98, respectively
1. Recommended Action:
DETERMINE that there is a need to continue the emergency action taken by the Board of
Supervisors on April 14, 1998 pursuant to Public Contract Code Sections 22035 and 22050, to
repair the Alhambra Valley Road Bank Erosion at Pinole Creek, and the Alhambra Valley Road
Slide 2.7 miles east of Bear Creek Road, Pinole Area.
11. Financiallmpact:
There is no impact to the general fund. Plans, specifications and engineer's estimate are
complete. The preliminary cost estimates for the projects indicatea construction cost of
$110,000, and $90,000 respectively. The projects cannot be constructed as designed this year
due to environmental permitting constraints. However, efforts to stabilize the slides are under
design and are scheduled to be completed by late September.
Continued on Attachment: X SIGNATURE. A44
RECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
—APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON ep r 7 APPROVED AS RECOMMENDED_X_
VOTE OF SUPERVISORS I hereby certify that this is a true and correct
X UNANIMOUS{ABSENT None ) copy of an action taken and entered on the
AYES: NOES: minutes of the Board of Supervisors on the
ABSENT: ABSTAIN: date shown,
ATTESTED:
MM:iig PHIL_BATCH t.OR, Clerk of vie r.,oard
g:ldesignlbo\AlVatPinoles-22.58.doe of Supervisors and County Administrator
Orig.Div: Public Works(Design) B Deputy
Contact: Melissa Morton(313-2225) y
cc: Auditor/Controller
County Counsel
Construction Div.-R.Bruno
Maintenance Div.
Transp. Engineering
12otermine the Need to Continue the Emergency Action Regarding the Repair of the Alhambra Valley Road Bank
erosion at Pinola Creek, Pinola Area
September 22, 1998
Page 'Two
Ill. Reasons F2r Regommendations And Background:
The excessive rains of February 2, 1998 and debris in an unmaintained creek, caused storm
waters from Pinole Creek to flow over Alhambra Valley Road, washing out the embankment on
the far side of the crossing. In addition, high flows in Vaca Creek caused a slide to undercut
Alhambra Valley Road at a point approximately 2.7 miles east of the intersection with Bear Creek
Road.
Alhambra Valley Road accommodates more than 4,200 vehicles per day. If the slide is allowed
to progress and a road closure becomes necessary, east/west traffic between Central and West
County along this corridor would no longer be possible. Immediate repair of this washout is
necessary to assure the road=s stability.
Since Alhambra Valley Road is included in the federal highway system and with the federal
designation of Contra Costa County as a disaster area, it qualifies for Federal Highway
Administration funds to make the repairs. If we were to follow our normal construction contract
advertisement and approval process, the slide stabilization could not begin until early October.
Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the
appropriate findings of an emergency are made by the Board of Supervisors, the normal bidding
procedures are waived and stabilization can begin immediately.
We are, therefore, recommending that the Board continue the emergency action and direct the
Public Works Director to proceed with the project and enter into any necessary contracts to
ensure completion of slide stabilization in the most expeditious manner.
IV. Conseguences-of Negative Action:
Non-concurrence of the above recommendation will significantly delay stabilization of the slides
which would result in potential road failure and road closure.
_..... .11.11 __
....... .... ..
TO: BOARD OF SUPERVISORS 1..6
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: September 22, 1998
SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Fish
Ranch Road Slide, Orinda area.
Project No: 0672-6R6346
1. Recommended Action:
DETERMINE that there is a need to continue the emergency actiontaken by the Board of
Supervisors on March 24, 1998, pursuant to Public Contract Code Sections 22035 and 22050,
to repair the Fish Ranch Road Slide, Orinda area.
if. Financial lmpact:
There is no impact to the general fund. Plans, specifications and engineer's estimate are
complete. The project is currently under construction, and the upper slide is complete. The lower
slide has been delayed due to utility conflicts. However, the entire project should be completed
by mid-October. The expected contract cost based on the low bid is $684,651.
1
Continued on Attachment: X SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
—APPROVE OTHER
SIGNATURE(S):
ACTION OF 130ARD ON , TM APPROVED AS RECMAMENDED
VOTE OF SUPERVISORS i hereby certify that this is a true and correct
X UNANIMOUS (ABSENT NaIF- ) copy of an action taken and entered on the
AYES: NOES:
ABSENT: ABSTAIN. minutes of the Board of Supervisors an the
date shown.
ATTESTED: f '
MM:jfg PHIL BATCHLOR, Clerk of the Board
G:\GRPDATA\DESIGN\B0TlSH RANCH EMt RG 9-22.98.DOC of Supervisors and County Administrator
Orig.div: Public Works{Design} r ,ty� Deputy
Contact: Melissa Morton{313-2225) By p y
cc: Auditor/Controller
County Counsel
Construction Div.-R. Bruno
Maintenance Div.
Transp.Engineering
-Determine the Need to Continue the Emergency Actlon Regarding the Repair of the Fish Ranch Road Slide, Orinda
ArF-a
September 22, 1998
Page Two
Ill. Reasons For Recommendations And Background:
Fish Ranch Road has been damaged by a landslide which affected the uphill, north bound lane and
approximately three feet of the downhill, south bound lane. The slide scarp has dropped
approximately one foot below road surface, creating a dangerous condition which necessitated
closing the road February 21, 1998. The Public Works Department was able to make temporary
repairs to the slide damaged roadway which facilitated opening the south bound lane on March 9.
Slide movement has slowed, but further movement and increased pavement damage is expected
over the next few weeks as groundwater continues to accumulate at the slide site. A small slide
along the edge of the north bound lane approximately half a mile from the larger site will also be
repaired as part of this project. Fish Ranch Road carries 6,009 vehicles per day and this traffic has
been severely hampered by the closure of the road from February 21 to March 9, and the
subsequent closure of the north bound lane to date.
Since Fish Ranch Road is included in the federal highway system and with the federal designation
of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to
make the repairs. To receive 100% funding for this repair, the work must be completed within 180
days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is
available and the County will have to pay the 11.5% matching funds.
If we were to follow our normal construction contract advertisement and approval process, the slide
repair would not have begun until early September. 4n March 24, 1998, pursuant to provisions of
Sections 22035 and 22050 of the Public Contract Code, the Board of Supervisors declared an
emergency for the slide repair, allowing the normal bidding procedures to be waived and repairs
to begin immediately.
We recommend that the Board continue the emergency action to ensure;completion of the repair
in the most expeditious manner.
IV. Consequences of Negative Action:
Non-concurrence of the above recommendation will significantly delay completion of the repair of
the roadway, prolonging impacts to traffic flow.