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HomeMy WebLinkAboutMINUTES - 09011998 - C51-C55 POSITION -ADJUSTMENT REQUESTCS/ !O. 1J a JDA Departm `tt no./ COPERS ,. pat°t t Rr�s#.th Sc�xv cesjP na e, lit Unit tlo.0540 ©rg No. 6555 AgenCy No. 54 Act ian Request t ►bl i + ti#cry of Infor m t tem Wi r Cx or -"" t tine vnam� cx� stems �t pvs�. l r opos Ye a1,111111 e. Jeb 5 icat tx� .�: attached: Yes W No cVCost is within Department's btu�t!p"r te Noo Total tine-Time Costs (non-salary) associated with request: $ -U- _. _._ , �.-~<, Estimated total cost adjustment (salary/benefits/one time: _ r`„ Total annual cost $ 55 224.00 Net County Cast $--4- `. Total this FY $ 94204 N.C.C. this FY $ SOLRCE OF FUNDING TO OFFSET ADJUSTMEW ThiW gEtY revues, i Depwtwent mist initiate necessary adjustment and submit to CAO_ �? Q Use ational sheet for further e.Vlanat _ _ DRAFT nrmation SystTs Security Coordinator DEFIN 'ION: Under direction, plans, designs, documents, implements and maintains effective security policies,practices and techniques that safeguard information while balancing the need for authorized users' access. TYPICAL TASKS: Policies-Coordinates development and maintenance of security policies, by working in conjunction with Departmental Staff, regarding confidentiality and access. 'Create information classification policies that identify and protect information based upon sensitivity. Coordinates enforcement policies and procedures. Access control - Creates and maintains templates of access rights by classification and data types. Management and administration - Implements tools that allow for centralmanagement and reporting of usage activity across disparate systems. Records events and monitors activities, according to exceptions and threshold definitions,and notifies designated supervisors when incidents occur. Determines requirements for a secure single log-in technology to add, change or delete users and support transparent user access across our multiple computer platforms. Develops and implements security awareness programs that inform users of the importance of the information they are responsible for and the reasons for safeguarding it. Certification and key management - Supports encryption and digital signatures; including the issuance, revocation and destruction of keys or digital certificates. Physical security - Secures physical access to media and hardware. Create and manage data remanence procedures to ensure that data is unrecoverable from physical media that leaves our control. Intrusion detection - Scans networks and measures the strength of security';devices and software; reports incidents of intrusion. Antivirus protection - Prevents, detects and eradicates rogue code. Makes sure that all systems are protected and that all antivirus software updates are done at least once a month. Firewall management- Permits and denies traffic flows on the HSD WAN. DRAFT MINIMUM QUALI T„ IONS: Education: Possession of a baccalaureate degree from an accredited collegeor university with a major in business administration, computer science, management information systems, operations research or a closely related field. Ex12C =: Three years of foil-time experience administering systems development,or computer operations, or Network operations in a Health Services Organization. i rLEDQE. SKILLS AND ABILITIES; Ability to assess threats and analyze exposures to the infrastructure. Knowledge of recovery procedures from virus attacks. Knowledge of the security risks and vulnerabilities inherent in E- mail and how to address them. Knowledge of the types of weaknesses and holes that a hacker would exploit in attempting to penetrate networks,operating systems and applications security. Knowledge of TCP/IP protocols, with an emphasis on how the design of TCP/IP contributes to the security of networks. Knowledge of access control lists. Knowledge of INNS, Sendmail, routing, subnetting, VPNs and firewalls. Knowledge of encryption and authentication techniques (e.g. Public Key Infrastructures and Certificate Authority). t POSITION ADJUSTMENT REQUEST ;/�< NO. DA7 '7- q Department No./ COPER Department Health Services-Firgpee Budget Unit leo. 0540 OrR No.6 9 Agency leo, 54 Action Requeste Paclassi - Levelsit on IM-W6 and �3362 Imq&i :_nts Dorm Britton and El.i.•zabeth Rivera) to �t Clerk -- Exv Level. »c� Proposed Effective ate: Classification Questionnaire attached: Yes V No 0 Cost is within Department's budget. Yes $) No 0 W Total One-Time Costs (non-salary) associated with request: $ -0- -- , Estimated total cost adjustment (salary/benefits/one time: Total annual cost $ 5,3.174.00 Net County Cost $ -0- Total this fY $` ,� T N.C.C. this EY $ + 0 SOURCE OF FUNDING TO OFFSET ADJUSTMENT MAW F94y Rimes (k56TIM � DeparbTwd n is t hftdo neoenwy sdJust rwd and submmtt to CAO. Use addtttonat sheet for lust w wplana#nns or cot,mera Rami. Laow,ift�r;s�el Asst. or) Depar men ea REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPAR T 4 X36A� Deputy oun minis ra or Qbte ----------- HUMAN ----: -HUMAN RESOURCES DEPARTMENT RECOMMENDATION- DATE August 11, 1998 Reallocate two (2) Clerk.—Experienced Level positions (Jt,7XB) 54-00076 and 54-03362 (and incumbents) at salary level. C5-1474 ($1983-2411) to Account Clerk-Experienced Level at salary level. C5-1568 ($2179-2648) in the Health Services Department. Anwnd Asedsstl M 71117 08tabtMft postdons and fesokAkw s aitoos#ang ots Hsswo=wept*Wary**aduts as desatbed abm. Effective: CI Da fo Mowing Boar Action. < (Date) f carl -DitAct5r of Ruman Resources COUNTY ADMINISTRATOR RECOMMENDATION DATE: �'$I Approve Recommendation of Director of Human Resources 7T`"`"""' Disapprove Recommendation of Director of Human Resources Other: -o._ y Administrator BOARD OF SUPERVISOR ' "CTION: Phil Batchel r, Clerk of the Board of Supervisors Adjustment 43VED U! and Cou m. i�st afar DATE: BY: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A ERSONNEL/SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT 'FOLLOWING BOARD ACTION Adjust class(es)/position(s) as follows: P303 PA347)Sev 5/1M rt t ACCOUNT CLERK DEEP CLASS C L A S S I F I C A T 1 0 N Q U E S T 1 0 N N A I R E Donna Joanne Britt Health Se ame Department Division- Clerk, Experienced L vel, 595 Center �ypnup , MartJQ07 Classification Work on & r� Percent-o escr pt on of Rork:- Time Required I work in the 3rd Party/Attorney Lien area of Patient Accounting. There are 2-1/2 positions in this unit . The unit as a whole provides billing records to the Courts , private attorneys , insurance companiesand patients . In addition to my desk, ', I have, learned 'the basics of my co-workers desks so that I can cover when they are out for an extended time . My desk receives the request for billings . Subpoenas are first priority. The other requests are generally done in the order received . I first line out certain information on our bills ; for instance, payment information . I must audit ' the bills for psychiatric visits , HIV testing and substance abuse . We must _have ' patient authorization on these types of visits even on subpoenas . The most critical aspect of processing a subpoena in turn-around time . They can be very lengthy and go back decades . The other requests for billing comes from private attorneys , insurance companies and private parties . These requests must be audited for appropriate authorization . I review the pequest for dates . I review the patient ' s bills using the Keane system. I look for financial class , payment information and dates of service . Depending .upon the financial class , I proceed with assembling a, packet . I total - the bills we are sending, I type a cover letter , and I indicate on the cover letter whether or not we hove a U � lien against any monies awarded the patient . If the patient ' s financial class is the "G" or "H" series, I notify the Health Plan by sending them, copies of the request and the bills . If the financial class is ' MediCare or Medi-Cal , I type a forth letter notifying them of possible 3rd party actions. If the finan 'ial class is in the "P" series , I investigate to see if I can protect the bills from bad debt . On financial classes "PP" and "AO"; for instance, I determine the lien amount owed CCCHSD. I do this by comparing .the gate and nature of injury to the diagnosis and dates of visits on the Keane system. If the visit- and ancillary charges appear to be related , I include that visit in the lien. At times it is . necessary to contact the attorney ' s office to gather moire information . Sometimes I request the MRI' in ' our office to look into medical records'! to verify certain ,information. If the ataount of lienis less than $1 ,000:00, 1 place a lien on the cover 1jetter. I create an invoice and charge for time spent gathering bills and photocopying them. These bills are sent! aiong with out packet . i ACCOUNT CLERK CLASSIFICATION QUESTIONNAIRE (Continued)., 9 Vercint Of Description of or Time Required While performing these steps , if' I see the lien amount will exceed $1 ,000.00, I process the packet as usual , but do not type. lien information on the cover letter and instead refer the account to, the Acct . Clerk III for review. I also refer any workers '. compensation appeals board requests to the Acct : Clerk III after I have mailed the packet out . In some instances I recall billings from bad debt . I also audit very closely the "AO" financial class when patients are requesting bills to make sure we inform insurance companies of our lien amount . Our unit maintains its own patient files , �ard files and computer program for tracking accounts . I assist in keeping these current . In performing the tasks of my P'Osition , I must know the financial classes and what they mean . J must be familiar with the. ICD9 codes and the names of ' mental health and pain relief drugs . I am guided in in this area by the Acct . Clerk III . I am in contact with co-workers , medical records staff at all of, our facilities , copy services , patient attorneys and insurance company employees . Our invoices for billings are logged and when checks are received so noted and deposited . I assist the Acct . Clerk III in processing the TE Waiver letters . I use the Keane system to determine 0 . if a particular visit is covered ', by ,the waiver letter . In some instances , I recall billings from baddebt and I sometimes retrieve current billings and give them to the Acct . Clerk III for write-off . I eater codes into the Keane system to alert staff of the TB Waiver letter. When time permits , I "purge" our files that are a least one year old. This job requires reviewing the file and Keane for payment information. If no payment information is so noted, I might call an insurance ..ompany or any attorney' s office and ask what the utcome of the case was . Sometimes .it was dropped or he patient wouldn ' t cooperate, etc. If this is the ase we can close the file . Sometimes it takesi2-3 telephone calls and a letter before we can get 4'ny rind of an answer . I remove extraneous papers 4nd ser [o microfilming and then to storage . We close cut ur card file and enter into our computed program that racks our open and closed files . 1 { a Y t BRITTON DONNA J . LMPLOYEE NAME o. 1, What is the function of your work unit? As required by law, we provide the Courts , attorneys , insurance companies and private parties copies of billing records . We establish liens against any monies awarded due to a third party action . 2. for whom or for what group are you providing clerical support? None. 3. Designate the name and title of the person who supervises your position. Now is your work reviewed? It was Eva Peasley, but she transferred sometime .in December 1997 and as of yet we have no replacement . Bud DeCesare, Patient Accounting General •Manager , is acting as my supervisor. My work is not reviewed. 4. Where is your supervisor located in proximity to your desk? NIA 5. What are the most important assignments you perform and why? . The most important assignment is my main task of getting billings out to interested legal parties and establishing liens on any awards granted. .We can collect money to reimburse all County funded programs which puts money back into our system. 6. What is the most difficult or complex work you perform and why?" ` Trying to establish liens on large accounts with a variety of diagnoses requires knowledge of radiology, lab tests , pharmacy items and supply charges , in order to establish what is related . 7. What parts of your job involve the greatest responsibility and why? I must be responsible for my own work. I must proof read and review what I send out each day because a mistake could be costly to the County. . 8. List the name and job titles of employees to whom you are assigned to provide lead direction., N/A r 9. Do you deal with bxtraordinariiy difficult, angry or potentially explosive persons? Provide an example and indicate the frequency of these contacts and what your responsibility is in these situations. Yes I do. When our Acct . Clerk III was out for an, extended time , I had to speak with many demanding and intimidating attorneys wanting me to bend to their demands . Many times they pressured me to negotiate on liens even though `I told them I did not have the authority to do so . �. 10. How long have you been in your current position? ears) --(Months) 11. Where were you assigned before this position? Ddsk, Department, Location, Assignment. Medical Records Department , Pittsburg Health Center. ' ' (Signature) (Date) March 27 , '1998 COMMENTS OF IMMEDIATE SUPERVISOR • y' Do you concur or disagree with the statements of the employee? If you disagree, be specific as to why. • a What parts of this job do you check or review closely and why? (signature) Date r 81 COMMENTS OF DEPARTMENT HEAD j DESIGNEE Comment on .the statements of the employee and supervisor. If you disagree with the employee and/or supervisor, be specific. (Signature) Date .Oi/MMWf YJUiV••114 .• lYrIQUEST {j//•j ('' .wL! Department No.1 COPERS '�ion �.ithh � Q.E�Zfo tt�e �3ir�ctor Bud .. .- ���� No. 54 ; �ueste k - r :IQ-'RejtWtPdp1MFt"-veve Date: Classification Questionnaire attached: Yes a NoxVCost is-within Department's budget: YesmNoo Total One-Time Costs (non-salary) associated with request: $ B Estimated total cost adjustment (salary/benefits/one time: Total annual cost S_23,,796.00Net County Cost ti 0 Total this FY # �` N.C.C. this FY $ 9 .� SOUICE OF RMING TO OFFSET ADJOftRT .� Department mist initiate necessary adjustment and submit to CAn Use additional sheet for further explanations or comments. 1 St. or ar a REVIEWED BY CAO AND RELEASM TO HMAN Rr-cWM DET"�i .- t DepuY. nisr .�.` 11UMAN RESOLIM DEPARTWNT RECOMMMATION DATE August 11, 1998 Add rine Clerk-Experienced Level (.itxB) position at salary level C5-1474 ($1983-2411) in the Health Services Department. r smw smolutwo nm 7idft pedtwu ow re aU tsm a'now"ve+dam to the tuddEompt saUry adnW&L Effective: >0ay following Board Action. C3 (Date} of flaffin loawoes MUM ADMINIMTOR RECM4ENDATION :r IDA7E: vu 5 asaa fiecoation of Director of Human R,esowm tug RT*V+e R, c aeridation of Director of Hen Resources n a r MM UE SUPERON: Phil_ i�a� . Clerk of �trd of Supervisors Ot - � ,_.. - and _------� BY: APPROVAL OF THIS ADJMT101T aWnMl`iES A 0650MISALARY RESMMON ANDO NT %MON AD161101T BION TO BE COMPLEM BY IMM REQ "S DEPARMW fUJj INC BOARD ACTION ust class(es)/position(s) as follows: fs' Request is to Add Project Positions/dIasses, Tease complete other side a 410M 1kW dins Department No./ Ct RS t artment thexvi..ces Sub. Awe Budget Unit No.0465 Org No.5926. Agency No. 54 Actio .: PO SITIt ! Ao�� N0. Oepart ment tea.J COPERS • %VRoe r�t �.Ith Ser„vir,��ta1 4di�'��'Unfi� � !�. 598 A � . 54 uses .-s - ion WE e: Classification Questionnaire attached: Yes a NoXVCost is.within Department's budget: Yesi Noo Total tine-Time Casts (non-salary) associated with request: S -0- Estimated total cost adjustment (salary/benefits/one time: Total annual cost $ 19,788.0U Net County Cost $-_0- Total this FY $ -0- - N.C.C. this FY $ -4D- SOURCE OF FUNDING TO OFFSET ADJOS"CRERt""� malth t - 9.31.0 Department asst initiate necessary adjusboTt and submit to CAD. the aWitional sheet for further aVlaanations or commits. . Rami. Nidi 1��� Services Asst. +Cir) lWp—artment HOW 6EVIBOED BY CAO AND RELEASW TO t UMM RE—SURCES OFPAMrk, noiAt+t ItESOURCES WPARTMENT RECt1Ni'4C.riiE1ATION DATE August 11, 1993 Add erne Clerk-Beginning Level (J XA) at salary level C5-1289 ($1649-2004) . position in the Health Services Department. r *&Mt A"Ou"M n7 lf*kw padt"M Md tyroaUtta ar a sommo exon"to taa Mutts pt*o r$adwdaffa Eftective -say following Board Action. 0 Wate) OXKff ,/�ysyT�R' fi[R RECtltOENDATION •. /. .., �y . wP DATE: - iwt{iMM�S�r�rla�tion OT V l�i! OT MMM Mw�7V� salmi i E''otlda�"iori of'€it ec t or of � sources „ ~. • n. f/!► AM OF SiPOYMS tai. Phil .BatdVor, Clerk of the.-Surd-of Supervisors Wills"tit + __. the.-Surd-ofand Irtt ator IATE: BY: ApmvAL of THIS ADjusi1eff omen im Y RESOUMON AffaV :WT 40SIYION ABJ1lSlifiW*AEnoN TB BE cwtmw By.Htm Remm wliRum iot.i.lCwma w= AcnoN A; st; class(es)/position(s) 'as follows: K Request is to Add i'resject FositionsfiClasses, please eomplet+e other side 4 0047)i4w Sn/9S Y