HomeMy WebLinkAboutMINUTES - 09011998 - C139 _ _........
.. .. .... ......... ........ __._... _. _..
_ ........ ......_.. ..... __.... ........
FHS#20 •4a
TO: BOARD OF SUPERVISORS CONTRA.
COSTA
FROM: FAMILY& HUMAN SERVICES COMMITTEE COUNTY
DATE: September 1, 1998
SUBJECT: Administrative and Funding Policy for the Community Development Program -
Public Service Category
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMM ATIONM:
1. ACCEPT the attached report from the Community Development Block Grant Program Manager
on allocation of Community Development Block Grant (CDBG) funds in the Public Service
Category.
2. ADOPT the following funding policy for the Public Service Category of the Community
Development Grant:
+ to the extent feasible, the minimum funding level is $10,000
0 a match is required: 10% for first year funding, 15% for second year, 20% for third
year, 30% for fourth year, 40% for fifth year and 50%for all subsequent years.
3. DIRECT the CDBG Program Manager to work with other county departments to explore the
feasibility of interdepartmental monitoring of community-based organizations which have
contracts with more than one county department.
CONTINUED ON ATTACHMENT: ,_,,,YES SIGNATURE:
RECCitJlMI NDATIOHI OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOARD COMMITTEE
_APPROVE OTHER
1
SIGNATURE(S): Donn rber Mark DeSaWnier
ACTION OF BOARD ON Sty jet gmb e r 1_0. 1 AA$ —APPROVED A5 RECOMMENDED„y OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A
X UNMIK40US(ABSENT — 1 TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact:Sara Ho#fhun,335-1090
cc: CAO ATTESTED c . t
B.Smith(CDBG) PIAL BATCHELOR.CLERK
Social Service Department THE BOARD OF SUPERVISORS
Health Senrices Department AND COUNJY ADMINISTRATOR
Community Services Department
Probation Department
SafeFutures B ,DEPUTY
FHS#20
4. AUTHORIZE and DIRECT the CDBG Program Manager to incorporate additional outcomes, as
delineated in the attached report, in the FY 1999/2000 CDBG application in the Public Service
Category.
BACKGROUNDIREASON(S) FORRECOMMENDATION(S);
On August 10, 1998, Belinda Smith, CDBG Program Manager, reviewed the attached report with the
Family and Human Services Committee on ways to increase the efficiency and effectiveness of the use
of funds in the Public Service Category of the Community Development Block Grant (CDBG). Ms. Smith
noted that there is a high cost of administering CDBG contracts both for the contractor and for County
staff in order to meet the CDBG reporting requirements. Given these fixed costs, the County can better
leverage its CDBG resources by having a fever number of larger contracts, where a proportionately
larger amount of the funding is used for direct service delivery. In addition, Ms. Smith expressed
concern over the ability of staff to provide technical assistance when there is a large number of
contractors. For this reason, a multi-departmental approach to 'contract monitoring could be beneficial.
Interdep4rtmental monitoring could reduce the number and type of reports required of the contractor and,
for County staff, reduce duplicative review of fiscal and programmatic operations.
Both Supervisor Donna Gerber and Mark DeSaulnier expressed support for the new policies and agreed
on the need to explore the feasibility of interdepartmental monitoring.
2