HomeMy WebLinkAboutMINUTES - 09151998 - C97 _.. __.
TO: BOARD OF SUPERVISORS
FROM: Anne Marie Gold, County Librarian
DATE: September 1, 1998
SUBJECT: DISPOSAL OF SURPLUS LIBRARY MATERIAL
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)& BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ADOPT Resolution 98/ 460 to authorize the County Librarian to make arrangements with the County
Purchasing Agent to dispose of surplus library material to Friends organizations, community organizations,
and other governmental agencies or in any other way deemed appropriate.
FINANCIAL IMPACT:
No financial impact.
BACKGROUND:
Resolution 78/107 currently authorizes the County Librarian to dispose of such material to Friends
organizations or in any other way which would "improve local library service." The proposed change will
allow the County Library to place books no longer needed for its collection wherever they can be used.
The Contra Costa County Library has begun a much needed and long-overdue project to withdraw from the
collection books that are no longer of use to our patrons. This "weeding„ of the collection is a standard
practice in all libraries. The goal of weeding is to improve the collection so that patrons can more easily find
up-to-date and useful material, and to provide space for new books as they arrive. Regular weeding is
important for a viable collection, and removal of unused, worn, and outdated items will increase the
accessibility of the relevant, useful resources, and directly aid in more efficiently meeting the needs of
patrons.
The library's ability to regularly weed the collection has recently been greatly improved because, for the first
time, there is an automated circulation system that can provide reports that systematically identify those
items that do not circulate. Each item that has not been checked out is evaluated by professional library
staff, using established criteria. Some are kept in the collection but many are withdrawn from the library's
collection.
CONTINUED ON ATTACHMENT: [-] YES SIGNATURE: (tetur -
RECOMMENDATION OF COUNTY ADMINISTRATOR E] RECOMMENDATION OF BOARD COMMITTEE
APPROVE F�OTHER
SIGNATURE(S):
ACTION OF BOARD ON September 15, 199$ APPROVED AS RECOMMENDED E2OTHER
VOTE OF SUPERVISORS:
I HEREBY CERTIFY THAT THIS IS A `TRUE AND CORRECT COPY OF AN
UNANIMOUS(ABSENT ) ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF
AYES: NOES: SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN:
Contact: Anne Cain, 646-6423 ATTESTED September 15, 1998
PHIL BATCHELOR,CLERK OF THE BOARD OF
cc: County Library SUP ISOR D COUNP MENtSTRATOR
County Purchasing Agent
County Auditor By `v Deputy
o:\bos\co1Iect.doc 9/1l98
C.97
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Resolution on September 15, 1998 , by the following vote:
AYES: Supervisors Uilkema, Gerber, DeSaulnier, Canciamilla and Rogers
NOES: None
ABSENT: None
ABSTAIN: None
RESOLUTION NO. 98/ 460
SUBJECT: IN THE MATTER OF DIRECTING THE COUNTY LIBRARIAN TO ARRANGE
FOR DISPOSAL OF SURPLUS LIBRARY MATERIALS
WHEREAS, it is recognized that the primary purpose and function of the "Friends of
Libraries" organizations is to support and help improve local library service; and
WHEREAS it is further recognized that the "Friends of Libraries" organizations have
contributed substantially over past years augmenting library budgets; and
WHEREAS the County Librarian discards a number of items from the collection each year for
various reasons; and
WHEREAS these items, if donated to the "Friends" groups and sold by them, would provide
an additional source of revenue to the "Friends" groups and inexpensive used books to the
public, which otherwise would have been discarded;
NOW, THEREFORE, this Board RESOLVES that the County Librarian is authorized to
declare as surplus library materials such as books, magazines, and other items from the
collection determined to be outdated, damaged, superseded, or no longer relevant to the
collection. County Librarian may make arrangements with the County [purchasing Agent to
dispose of surplus library material to "Friends" organizations, community organizations and
other governmental agencies or in any other way deemed appropriate.
PASSED AND ADOPTED THIS fifteenth day of September 1998,
1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF SUPERVISORS ON THE
DATE SHOWN.
ATTEST: September 15, 1998
PHI[ BA7CHEEZ5R, Clerk-of the 136aed o
uperviso d County Administrator
sy: Deputy
Orig. Dept.: County Library
cc: County Auditor
County Administrator
County Librarian
County Purchasing Agent
9/1/98 oaboslreso-fr.doc