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HomeMy WebLinkAboutMINUTES - 09151998 - C94 Tts: BOARD OF SUPERVISORS FROM: William Walker, M.D., Health Services Director ,-''r =%"� Contra ` DATE: September 1, 1998 Costa County SUBJECT: USE OF PLEASANT HILL. RECREATION AND PARK FACILITIES FOR A TOBACCO CESSATION/PERINATAL OUTREACH AND EDUCATION CONFERENCE SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION: Authorize the Director of County Health Services Department or his designee,Wendel Brunner, M.D.,to hold harmless and indemnify Pleasant Hill Recreation and Park District for the use of their Community Recreation Center in Pleasant Hill, CA on October 9, 1998 for a tobacco cessation/perinatal outreach and educationconference. IT. FISCAL IMPACT: Conference expenditures are budgeted in State Department of Health Services, Maternal and Child Health contract. No county funds required. Ill. REASONS FOR RECOMMENDATIONS The Public Health Division of the County Health Services Department will sponsor a conference on tobacco cessation and perinatal outreach and education for perinatal providers at the Pleasant Hill Recreation Center: 320 Civic Center Drive, Pleasant Hill, CA 94523 CONT[NUED ON ATTACHMENT: jE"5 51C RATUX: 12E02)MM"NDA'NON OF COWN ADAfI?9WQAT0Q W OMMENDAT(ON OF BOARD COMMITTEE ADD20VE `OTHER ACTION OF BOAI?L?ON .944 P ���!Q�' 9)DQOVED AS 2COMMENDED VOTE OF BUVFW11gCRB HERBY C QX;i Y THAT ,"— 15 A TRUE _ __ llNAidfNF`Ll� (tt�fiENT AND COQP-ECT COPY OF AN AC9MON TIALIN AYES: NOES:_ AND ENTERED ON TffE Mi3ti{1TE5 OF THE BOAl2D "'M'ENT: AMTNN: OF 13UDERVk3CR8 ON THE DATE BYOWN. Contact Dersor: Wendel bmmn r,M.D, CC: f elft 5ery eez Adm n station ATTESTED Dzbkie Health A.dmnstrattm PHIL BA�MOQ�=� 171E 50 OF FMCH (5UV M6ODe AND COUNTY ADMIMBTD&JOQ �" .DEDtlii'Y PLEOSA NT ILLRECREATION Er PARK DISTRICT H Community Recreation Center Facility Request 320 Civic Drive,Pleasant Hiil,California 94523 Phone a 676-5200 FAX • 676-5630 On Calendar Double Checked t.Name of Organization C . C . C . 1-4 e a r -�h S e r V► c�` `� Non-Profit No. 2.Name of Applicant Z T 1M1 k CLI t,.'3 L >C'.'Yl e Hm.Perone l � j Qeft.Phone L 7 J " 3.Address AofsApplicant �l l e � `�' C city V�7 i T'1 �i ' state CA :ap Q L45�.J 4. Person in Charge of Activity Hm.Phone Wk.Phone 5.DATE(S)OF USE: Month_ 0Jt6'_"' n+ata a R it_ Day(s)of Week - `Hours M to a)Additional Date(s) .. :.. a)ttYi .3here efetaitirtns7<_ b}Will ad dfhal dkt# !tom fps tfE1 Hox+t !? t How will fees be used? -v c):iAt f t i3et..... eEtea#sr xa of .Y: 3 �ne. C t Address city Phone C)v�+o 00ft. bav�atgea be iteived� if YES,please refer to rule tkt 2 on bark:of application. 7.Facilities`agues d: burnLower club Room Q Upper club Roorn 0 Wee-Tot room 3901 assembly 00 assembly 70 assembly 25 assembly 200 dining Els dining 50 dining Kitchen Q Art Studio ®Contwenoe Room Q ane Room 45 assembly 30 assembly tit 25 assembly 50 assembly 0'Darr Studio Q Q Pre-school Room Upstairs Terrace Q Other 45 assembly 8.Equipment/services Requested: NO CHARGE: FEE CHARGED: Q Blackboard Q Piano Q VCR!TV ❑Podium ❑Public Address System Q Arbor O Screen 0 Coffee Maker Q Portable Stage Q No.of Chairs 0Portable Bar 0 Header Boards Q No.of Card Tables 0 Slide Projector 13 Place settings C1 No.of Banquet Tables Q Movie Projector Q Wine Glasses QNo.of RoundTables 9. Special instructions: Room diagrams a vaifatbte to describe and iffustmte sol-up arrangements. lo. I have carefully read both sides of this agreement and fully understand Its contents. I am aware that this Is a release of liability and a contract between the organization named above and the Pleasant Hill Recreation & Perk District, a d signed this agreement of myown free will. Si taturtr ctf.Appli t �!.`" ......A .... i..r.: a:r:ia e. . . . .. . . . . .. . . . .. . .. . .. . . : . . . . .. . . . r a.r.r..�a a . . . . .. .. • . . r r r a a .. ESTIMATED CHARGES ` FINAL CHARGE Weekend Package ,mss Weekend Package ! $ Room .'SRW ! _ $ Room / @ $ Roo $ Room ! $ Room"18 A / 2, 0 $ Room 1 C> $ Kitchen / $ Kitchen / t $ Equipment_ ntal CAk Equipment Rental $ the tCr assess b $ Wine Glasses t $ Place settings $ Place settings ESTIMATED TOTAL CHARGES $ TOTAL RENTAL DUE $ DAMAGE / HOLDING DEPOSIT $ Q Date Paid Amount Recallt At�3 t3NAL CHARGES g� r6 Personnel Charge........... ........... .................... $ RugBurns............................. .........................._ $ -- Other ...................................... ....................... $ TOTAL AMOUNT DUE........................................... $ FOR OFFICE USE ONLY Date Received By TOTAL AMOUNT PAID.......................................... $ Approved By Denied By AMOUNT DUE / REFUNDED........................ $ � Reason for Denial Classification FACILITY USE REGULATIONS AN permission for the use of the ddstrlct facilities wig be restricted to 8. AS LAWFUL CONSIDERATION for being permitted responsible and recognized organizations under the provisions by the PLEASANT HILL RECREATION & PARK outlined In this policy. Any activity In wtkh the Community Center DISTRICT t0 Use this facility,I hereby represent ef3a?3fitt#hit t am conform r are the or will be conducted st oda!accos o fico the few and will. authorized b the organization named above to execute conform to the oral and written sdsrhdarcfs dol;the Pleasant Hof . :. y $ Recreation 5 park District, this agreement on its behalf. The organization erl dlor 1. Reservations for use at the Community Center may be made up to myself warrant and agree to Indemnify, hold harmless, one year in advance. Applications for permits to use the park or and defend the PLEASANT HILL RECREATION & building must be made at the Pleasant HID Comrnun Center on PARK DISTRICT against any and all alt'tims, costa. the forays provided for this purpose, Deposit of fee must accompany the application. expenses ( Including attorneys fees), actions, causes of a. Payment of toW feat must be!!hada 4 weeks in advano*of action' , judgments and/or liabilities whatsoever arising the date of event out of or In connection with any injury,death or property b. Application form and a$ ' deposit are required to fadity calendar,on twith loss air damage resulting from the aCtiYl#i8e as described confirm a reservaddorn he ty the approval of the center Director. This is a sEcuRITY above. I hereby agree that the organization,its individual DEPOSIT and Is In addition to the total fees charged. members, and myself and the heirs, distributees, Additional deposit Is required when double time blocks am guardians, legal representatives,and assigns thereof will rented or when the centar Director deems It necessary. not make a claim against, sue, attach the property of, or a. Cancellation fee is as follows, prosecute the PLEASANT HILL RECREATIONS & 1. A CHARLIE of $10 for cancellation within 2 weeks of dots of deposit, PARK DISTRICT, its governing board, the Individual 2. A CHARGE OF HALF OF THE DEPOSIT for members thereof,and allDISTRICT officers,agents,and cancellation ilii days from elate of deposit to employees for Injury or damage resulting front the 3. A CHARGE copt icevent,DEPCfSiT for negligence air other acts, howsoever caused, by any cancellation 31 to snap days prior to .went. employee, agent or contractor of the PLEASANT HILL 4. A CHARGE OF THE ENTIRE DEPOSIT PLUS RECREATION&PARK DISTRICT,as a result of the use 112 of the rental fes. for eanoelfstion 3e of the facility.. In addition, I hereby release and discharge days prior to event. the PLEASANT HILL RECREATION& PARK DISTRICT, Cancellation Is effective on the date fetter of its governing board, the Individual members thereof and cancellation Is received. d. Additional charges will result from overtime use,damage,or' all DISTRICT officers, agents, and employees from all additional services as required by the District. 'these actions, claims or demands that the organization, its additional charges will be made against the deposit. Individual members, and myself and the 'heirs, You will be billed for any damps tot covered by the security deposit distributees, guardians, legal representatives, and 2. Permits for groups composed of mesons under 21 years of age assigns thereof now have or may hereafter have for will be issued only to adults who accept responsibilifor Injury or damage resulting from the use of the facility by supervising them throughout the period covered by tine Permit the organization,its Individual members,and I or myself. or when a recreation Wader has been provided for by the Dlstrlct. 9. All scheduled activities of that recreation program of the Pleasant 3. Tickets may be saki at the door and ad missionbe charged Hid Recreation a Park District t shall have first priority In the use of only If author€zed. 'the District must be aware of�ia i ftw4 raining the Center and park. No special usage of facilldes shall be events. allowed to interfere in any way with the regular moreadon 4. Activities during the week,Monday through Thursday,begirt atheram. MW am and cases at 10:00 pm. A time and a hail o:herge will be 10. The Pleasant Nin Recreation&Park District,acting with added to fees for hours outside these time slots. PRIOR OFFICE reasonable discretion reserves the right to refuse permits for APPROVAL FOR ADDITIONAL HOURS. special uses of its facades. Daniel of applications can occur for 5. A CUSTOMER SERVICE REPRESENTATIVE t CUSTODIAN WILL the following reasons: application€nformaition is falsified;lack of BE PRESENT AT THE BEGINNING OF THE EVENT TO CHECK necessary information;too large a group;type of even that Is not ON ALL DETAILS, A custodian will be on duty at the Community in the best Interests of the Community Center and Pleasant Hill Center during all operating hours, Helsh*will check with your Recreaton 5 Park D€stricL group periodically. 11. Permits cannot be transferred,assigned,or sublet. 6. Please call for an appointment(1)month In advance. A diagram 12. Alcoholic beverages may be brought Into the building with for seating ahxangernents and final datads will be done at this advance approval only. If alcohol Is to be soil,a license i meeting. Wincor changes maybe made to eventup b(1) approval must be obtained from the A Sevemp control day M advance. MAJOR CHANGES ARE SI.IBJE� Board. (Call 689-0620 for Information.) ADDITIONAL CHARGES, ONCE SET UP IS DOTE BY 13. On rare occasions it may be necessary to reschedule,relocate or CUSTODIAL STAFF ON DAY OF EVENT,fOMAS deny a request previouslyproved within the facility or park due are responsible for any raatrange+merrts to a scheduling emliict. Inds event,the group or Individual will 7. Be sure that all set-up and clean-up Is done during the stated be given.advanoe notice by the District rental times on your contmot(i.e.,If your rental dme is 9:00 am to 4:00 pm then you must be cleaned up and out by 4:00 pm). CLASSIFICATION INFORMATION Any deviations to these rules must be cleared with the Center Director,and will result in additional charges. 1. PRIORITIES AND GROUPS Groups It and fit will be responsiblefor entire set up and Group`t Recreation District Programs take down of tables and chairs. Group f# Programs Go-sponsored by the District Groups IV and V tables and chairs Will be set up and taken Group ill CWA Ftellows,Schools,and Non-Profit groups down by our staff. (non-profit number required) S4 Decorations roust be of flame-mlardiant material. The use of Group IV Private Parties(i.e.,Wedding Receptions, nails,tacks,staples,etc.Is prohibited. At no time may exits Anniversahrles,Private Banquets,etc.) be covered or obstructed. Bios,birdseed,and confetti may Groups V Commercial use and all other applicants. NOT be thrown Inside or outside the Community Center. A $25 fine will be Imposed along with a cleaning charge, If We Weddings-Resident rats applies ONLY to Brlde,Groom,or Parents of rule is violated. the Idrlde or Broom. b. A trash bin Is provided outside kitchen door for debris. Please piece empty bottles in boxes and leave beside trash bin. Residents are defined as people living in the Pleasant Hill Ramadan b Park District To quality,a six-rnonl h residency is"trod. c. Smoking is not permitted inside it*building by policy of Pleasant Ha Ramadan 6 Park District Board of Directors. Resident organizations must have a membership of at least 51% A$25.00 ane will be charged for each cigarette bum in resiling In the Pleasant Mil Recreation&Park District. Membership list the carpet and hardwood floor,aloin with a repair charge. must be submitted to qualify for"dent rates. d. Dancing Is only allowed In the Dence Sudo. Special arrangements are required to have food or drink In this room. 2. BASIC RENTAL TIME BLOCKS A portable dance floor is filar smaller rooms. see. On Fridays,Saturdays,&Holidays package kwkx ea fee schedule. Aud:auium,Kitchen,and Damn Studio. e. Storage Is not available elthw before or after event No equipment may be removed from the building. I. 0,W am to 4 00 pm It. 6 00 pm b 100 am VIOLATORS WELL BE PROSECUTED. On Sundays any 7-hour time black may be ranted between 1:00 prt and 11 M pm. Please examine Fee Schedule Sheet that Is current for your data of use". ars subs to change.