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HomeMy WebLinkAboutMINUTES - 09151998 - C83-C87 TO: BOARD OF St, Contra FROM: Arthur C. Miner,Executive Director � ;< Costa Centra Costa County Private Industry Council t,�57 ,6r County GATE: September 3, 1998 SUBJECT: Authorizing Execution of DTPA Contract Amendment/Extension Agreements with.Various Service Providers. SPECIFIC REQUEST(S)OR RECOMMENDATiON(S)&BACKGROUND AND JUSTIFICATION 1. RECOMMENDED ACTION: Authorize the Executive Director, Contra Costa County Private Industry Council, to execute standard form Job Training Partnership Act (DTPA) Contract Amendment Extension. Agreements with various service providers (Contractors)to extend the term of the contracts from. June 30, 1998 to August 31, 1998 with no increase in contract payment limits as indicated below,effective June 30, 1998. Contractor Service/Training I. Worldwide Educational Services, Inc. West County PIC Regional Office (1.9-1220-7) 2. Worldwide Educational Services, Inc. Central County PIC Regional Office (#19-1221-7) 3, Office of Education/NYC West & Central County In-School (419-1224-5) Program 4, Worldwide Educational Services,Inc. Dislocated Workers Assistance (419-3024-7) Center 11. FINANCIAL IMPACT: Done. 100 percent federal funds. P CONTINUED ON ATTACHMENT; YES SIGNATt1R`t: � RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE'S': ACTION OF BOARD ON Sf-_D'Pri`I'I eL- 15, 1 99 APPROVED AS RECOMMENDED VOTE OF SUPERVISORS I HEREBY CIRTiFY THAT THIS IS A TRUE UNANIMOUS(ABSENT None j AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF TME BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. Bob Whatford 646-5373 ATTESTEDJwA2� _1 Contact: PHIL B CHELCR CLERK OF THE BOARD OF cc: Private Industry Council SUPERVISORS AND COUNTY ADMINISTRATOR County Administrator County Auditor-Controller " � Contractors 8Y s����4, DEPUTY y:bdorders/contract extensions III. CHILDREN IMPACT STATEMENT: These contracts will provide employment/training services to appropriate DTPA eligible participants. This will support the third outcome - Families that are Economically Self- sufficient. ISI. REASONS FOR RECOMMENDATION/BACKGROUND: By its {order on March 17, 1998, the Board approved extension of various DTPA contracts for the four month period of March 1, 1988 to June 30, 1998. These contract extensions will permit expenditure of remaining program funds. TO: BOARD OF SUPERVISORS j - Centra FROM: Arthur C. Miner,Executive DirectorCosta Contra Costa.County Private Industry Council County DATE: September 3, 1998 } C x SUBJECT: Authorizing Execration of Contract Amendment/Extension Agreement (#19-1244-2) with the Contra. Costa County Office of Education SPECIFIC REQUEST(S)OR RECOMMENDATIONS)R BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Authorize the Executive Director, Contra Costa County Private Industry Council, to execute on behalf of the County, a standard form Contract Amendment/Extension Agreement(#19-1244-2)with the Contra Costa County Office of Education to extend the terra of the contract from September 3€7, 1998 to December 31, 1998 with no change in contract payment limit. II, FINANCIAL IMPACT: Norge. One hundred percent federal funds. III, CHILDREN IMPACT STATEMENT: This contract will provide employment/training services to appropriate JTPA eligible participants. This will support the third outcome-Families that are Economically Self-sufficient. IV. REASONS FOR RECOMMENDATION/BACKGROUND: By its actions on March 3, 1998, the Board authorized execution of Contract #19-12311 with the County Office of Education for operation of the County's 1998 Summer Youth Employment Training Program (SYETP) under Title 11-B of the Job Training Partnership Act (DTPA) for the terra January 1, 1998 through September 30, 1998 with a maximum payment limit of 1,425,947. The purpose of this Contract Amendment/Extension Agreement is to provide for closeout activities for this program, CONTINUED CSN A:TACHMENT: -YK SIGNATURE: RECO.M,MENDATiON OF COvNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Ld APPROVE OTHER S;GNATUAFLSj:.2&66K__Z44eL ACTION OF BOARD ON Sept:e[2p:13er 15, 1998 APPROVED AS RECOMMENDED ®X VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIM OUS(ABSENT__ None- ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: . ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTEDg4r!!,� Contact: Bob Whatford 6465373 PHIL BA CHELCR.CLERK CP THE BOARD OF CC: Private Industry Council SUPERViSCRS AND COUNTY ADMv NISTRATOR. County Administrator County Auditor-Controller Contractor aY � __fir_ c d t. DEPUTY #Y:\PICOQFICE\DISKETTE\BOARDORDERS\SYETP EXTENSION ?6 TO: BOARD OF SUPERVISORS _ CONTRA FROM: Phil BatchelorCOS'T'A r f County Administrator COUNTY DATE: SEPTEMBER 15, 1999 SUBJECT. CONTRA COSTA CONVENTION AND VISITORS BUREAU CONTRACT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. APPROVE and AUTHORIZE the Chair, Board of Supervisors, to sign a contract With the Contra Costa Convention and Visitors Bureau for$91,621, for services during fiscal year 1998 - 1999. BACKGROUND: Over the last thirteen years, the County has contracted with the Contra Costa Convention and Visitors Bureau to promote the use of hotel and convention facilities located in the unincorporated area of the County. The contract for 1998-99 is $23,413 more than in 1997-98. Staff recommends approval of the contract as the Bureau does generate additional transient occupancy tax and sales tax revenue for the County General Fund, CONTINUED ON ATTACHMENT: —YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR Z RECOMMENDATION OF BOARD COMMITTEE 4 APPROVE OTHER SIGNATURE(S): 000, ACTION OF BOARD ON APPROVED AS RECOMMENDED � VOTE OF SUPERVISORS X I HEREBY CERTIFY THAT THIS IS A UNANIMOUS(ABSENT 1�Ctne ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Tony Ensa(335-1094) CC: County Administrator PHIL BATCHELOR,CLERK O THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY .. ,DEPUTY AGREEMENT THIS AGREEMENT, made and entered into on this�j-41`dqy of STanlx-.- 1998, by and L_ between the COUNTY OF CONTRA COSTA, a political subdivision of the state of California (hereinafter"COUNTY"), and the CONTRA COSTA CONN=TON- AND VISITORS BUREAU, a private,non-profit corporation,(hereinafter"BUREALT). WHEREAS,pursuant to the provisions of Section 26 100 (b)of the Government Code of the State of California, COUNTY may expend certain monies accruing to the General Fund for the purpose of making known the resources of the county. WHEREAS, the BUREAU has special knowledge and experience, together with available facilities and personnel, for the maintenance of an office to serve as a public information and convention bureau for the advertising and promotion of the resources of the COUNTY and the people thereof by methods which, in the judgment of the BUREAU and the COUNTY, will be of benefit to the people of the COUNTY; and WHEREAS, said BUREAU is willing to undertake the services hereinafter set forth on behalf of the COUNTY in the manner and for the purposes hereinafter provided. NOW, THEREFORE, in consideration of the faithful performance of the terms and conditions herein,the parties hereto agree as follows: 1. Performance of Services. The BU'REALThereby contracts with the COUNTY to perform the services herein set forth. 2. Best ipfion of-Services. The BUREAU will carry on tourist and convention development activities of a public character herein mentioned on behalf of the Sheraton Concord Hotel for the COUNTY and shall use its facilities and experience to secure as beneficial a return as Hotel for the COUNTY and shall use its facilities and experience to secure as beneficial a return as passible from the expenditures made by it. The specific goals and objectives of said activities shall be as set forth in Exhibit A (Marketing Plan), which is attached hereto and incorporated herein by this reference. 3. Payment. Except as otherwise provided herein, COUNTY shall pay BUREAU for and in consideration of services to be performed by BUREAU during the 1998-1999 fiscal year, Ninety One Thousand Six Hundred Twenty One Dollars($91,621);with payments being made twice during the year: Forty Five Thousand Eight Hundred Ten Dollars and Fifty Cents ($45,810.50) upon execution of this agreement, and Forty Five Thousand Eight Hundred Ten Dollars and. Fifty Cents ($45,810.50)on February 1, 1999. 4. Reporfing.. The BUREAU shall furnish COUNTY with a monthly report, which includes the financial condition of the BUREAU, and an annual audit on October 1, 1999 covering the Fiscal Year 1998-1999. The COUNTY shall have the right to review BUREAU'S records at any reasonable time at the office of the BUREAU. BUREAU shall furnish COU'NT'Y with reports on the BUREAUS activities on May 15, 1999, which report shall cover the three preceding fiscal year quarters, and on August 15, 1999, which shall cover all of the fiscal year 1998-1999. Each report shall specifically address the goals and objectives set forth in Exhibit A of this Agreement. 5< Term. The Agreement herein shall be in effect from July 1, 1998 through June 30, 1999. This Agreement may be extended on prior written approval of both parties to said extension and approval of both parties to the amount of payment for services. Should the agreement be extended past July 1, 1999 and should the BUREAU''be servicing the city of Walnut Creek for tourist and convention development activities at that date,the parties agree that the scope of this agreement shall be expanded to include the Embassy Sautes Motel located near the Pleasant Hill BART Station. 2 with an appropriate adjustment in payment for services. 6. Independent Contractor. In the performance of the activities required by this Agreement, the parties recognize that the BUREAU is acting as an independent contractor. All offices, agents and employees of the BUREAU shall not be deemed to be agents or employees of the COUNTY. The COUNTY shall not be liable to BUREAU or any person or persons acting for BUREAU for any death, injury, or property destruction or damage received or claimed resulting frorn activities undertaken pursuant to this Agreement, except for liabilities and claims which arise solely from acts or omissions of the COLNTY, its officers, agents, and employees for which the COUNI TY shall be liable. 7, Notice. All notices required herein shall be sent fust class mail to the parties as follows; To COLT-N'TY County of Contra.Costa Attn: County Administrator 651 Pine Street, 1 lth floor Martinez,CA 94553 To BUREAU Contra Costa Convention and Visitors Bureau 2151 Salvio Street, Suite N Concord,CA 94520 Notices shall be deemed effectively served upon deposit in the United States mail with first class postage prepaid. & Indemnification. The BUREAU shall defend, hold harmless and indemnify the C( UNITY and their officers, agents and employees, from all liabilities and claims for death, sickness, or injury to persons or damage to property, including without limitation all consequential damages, fiom any cause whatsoever connected with the operations of the BUREAU hereunder, resulting from the acts or omissions, negligent or otherwise, of the BUREAU, or its agents or 3 employees. 9. Non-Assi able. This Agreement shall not be assigned by BUREAU, without the prior written consent of the COUNTY. 111> Entire Agreement. This Agreement represents the entire agreement between the parties and supersedes any prior written contract,or amendments thereto,and any oral agreements. 11. Amendment. This Agreement may be amended,modified,or changed by the parties provided that said amendment,modification or change is in writing and approved by both parties. 4 IN WnWMS WM?EOF, the parties hereto have executed this Agreement the day and year first above written. CONTRA COSTA CONVENTION AND VISITORS BUREAU a California corporation BY: Richard Pryor, President Board of Dir tors B eI Sturm., Executive Director COUNTY OF CONTRA COSTA, a general law county Chairperson Count Board of Supervisors ATTEST: BY: Clerk of the:board 5 d BOARD OF SUPERVISORS FROM: GARY `Z'<YATCEYCentra IC DISTRT ATTORNEY Costa DATE. aCounty August 31,. 1998 SUeslnCTa Purchase order Contract, Genetic Testing on Paternity Cases in the District Attorney, Family Support Division SPECIFIC IEC�LIEST(S)OR RECOMMENDATIONS tl:BACKGROUND AND JUSTIFICATION IZC NDAT1OX9: Approve and authorize the Purchasing Services Officer to issue a purchase order contract to :among Beach Genetics in the amount of $120, 000. The contract covers a two year period (9/1/98. 8/31/2000) for genetic testing in paternity cases handled by the District Attorney, Family support Division, FINANCIAL ACT: NONE. There is no net county cost associated with the approval of this request. The total cost is covered by 66% Federal Funding and 34% SRIF (Support Enforcement Incentive Funding) . FIZASONS FOR COMMNDATIONS/BACI{.GPLOUND: The District Attorney' s, Family Support Division is empowered to enter into contracts with private organizations, as necessary, to carry out the responsibilities imposed by the state plan for determining paternity and securing support for children and families. A Request for Proposal (RFP) was issued and contract (bid no. 1283) was awarded to among Beach Genetics for the period 9/1./98 thru 8/31/2000. Long Beach Genetics has been providing genetic testing; for the Family Support Division. 1/4 /. CONTINUED ON ATTACHMENT: YES: SIGNATURE,:/ ✓ >": —° RECOMMENDATI£)N OF COUNTY AOM€NI£TRATOR RECOMMENDATION OF BOAC COMM3T`TE APPROVE BOTHER 1 s" SIGNATURE(S): ACTION OF HOARD ON APPROVED AS RECOMMENbED__Y_ R VOTE OF SUPERVISORS I HEREBY CERIFY THAT THIS IS A TRUE 2i' UNANIMOUS(ASSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ASSTAIN: OF SUPTCRVISORS ON THE DATE SHOWN. Gayla dam,Dir.,DAFS(3-440) Contact: Auditor Contraller ATTESTED.— cc: TTESTEDF CCa DA Family Support,Attn:Pericia Fea cr PHIL BA HELOR,CLERK OF THE BOARD OF Mt&t Attorney,Atm:Remo Goldateln CAO-duaticr,Atm:Gcmg4 Roam 'SUPERVISORS AND COUNTY ADMINISTRATOR Failure to approve this request would hamper the District Attorney's Family Support Division in its attempt to pass federal. audit. Such inability to pass the audit would ultimately generate a positive net county cost for %.he Family Support Program. The District Attorney's Family Support Division would be unable to provide the much needed service to the children and families of Contra Costa County. CHILDREN'S ZZ 'ACT STAT NT The Child Support Program supports one of Contra Costa County's community outcomes: Families that are Economically Self Sufficient, by improving efficiency and accuracy in the collection and distribution of child support payments to families and children. Expected program outcome is: improved effectiveness and efficiency in the collection of child support and providing better service to families and children. s a TO: BOARD OF SUPERVISORS Contra F FROM: Phil Batchelor, County Administrator / Costa August 31,1998CoUnty DATE: SUBJECT: Agreement for Year 2000 Consultant SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION IB RECOMMENDED ACTION: Approve and authorize the Chair of the Board of Supervisors to execute on behalf of the County an agreement with Anthony Cellini for Year 2000 Project Management service support with a payment limit of $150,000.00 for the period of September 21, 1998 to June 30, 1999. H. This action if approved will not result in any increased cost to Information Technology. III. REASON FOR RECOMMENDATION AND BACKGROUND: Contra Costa County faces a similar situation as many other organizations, in that its present COBOL applications will not be capable of properly manipulating date information effective January 1, 2000. The Department of Information Technology (DoIT) has been working on the Year 2000 conversion since December 1995 under the direction of Mr. Cellini. DoIT is contracting with Mr. Cellini to continue as the Year 2000 project Manager. Mr. Cellini retires from county service September 17, 1998. IV. CONSEQUENCES OF NEGATIVE ACTION: If this request is not approved, DoIT will loose valuable resource necessary to insure this project is completed on time. CONTINUED ON ATTACHMENT: YES SIGNATURE: { , 7&1' -<s RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE ACTION OF I3OA"rCl ON i 9 b APPROVED AS RECOMMENDED VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UIdANE?v9OU5(ASSENT ) AND CORRECT COPY OF AN ACTON TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ASSENT: ABSTAIN: OF SUPERV;SORS ON THE DATE SHOWN, � y ATTESTED ,++ " J/4j I d t !f Contact., PHL BA7CHE_OR,CLERK OF THE BOARD OF CC: LDf')'*e_ . Of Information technology SUPERVISORS AND COUNTYADWNISTRATOR BY DEPUTY Contra Costa County dumber: Standard Form 1/88 SHORT FORM SERVICE CONTRACT Fund: Account: 1. Contract Identification: Cepa=ent: CAO/Information Technology Subject: Consuiting Agreement 2. Parties. The County of Contra Costa, Calif©rna ;aunty,for its Department Warned above, arid the*ollowirg named Contractor nutually agree and promise as follows. Contractor: Anthony Cellini Capacity: Individual Taxpayer IC:559-44-2459 Address: 14 Monivea Place Pleasant Hill,CA 94523 3. Tera: The efxective date of this Contract is September 21:, 1998 and it terminates June 30, 1999 unless sooner terminated as provided hereir:. 4. Termination. The Contract may be terminated by either pa y, at its eels discretion, upon ten day advance written notice thereat to the other, and may be cancelled immediately by written mutual consent: 5. Payment Limit, County's total payment to Contractor under this Contract shall not exceed$150,000. 6. County's Obligations. In consideration of Contractor`s provision of services as described below, and subject to the payment limit expressed herein, County shall:pay Contractor,upon Contractor's submission of a properly documented demand for payment(County Demand Form C-15) which shall be submitted not later than 45 days from the end of the month in which the contract services were rendered, and upon approval of such demand by the head of the County Department for which this Contract is made or his designee as follows: a, -EE RATE: $65.00 per service unit: hour;or session,as defined;or calendar_(Insert day,week or month) -No;to exceed a total of service units. �I b. Payment in full after approval by the Department. o. As set forth in the attached Payment Provisions, 7 Contractor's Obligations. Contractor shall provide those services and carry out that work described in the Service Pian attached hereto which is i^corporated herein by reference,subject to all the terms and conditions contained or incorporated herein. 8. Corrigilance with Law. Contractor shall be subject to and comply with allFederal, State and local laws and regulations applicable with respect to its performance under this Contract, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment,including non-discrimination, 9. Non-discriminator Sgrrylcga, Contractor agrees that all goods and services under this Contract shall be availabie to all qualified persons regardless of arse,sex, race,religion,co=:or, national origin,or ethnic background,or handicap, and that none shall be used, in whole or in part, for religious worship or instruction. 10. Independent Contractor Status. This Contract is by and between zwo independent contractors and is not intended to and shall not be construed to create the relationship between the parties of agent,servant,employee,partnership,joint venture or association. 11. Cigputes, Disagreements between the County and Contractor concerning the meaning,requirements,or performance of this Contract shall be subject to final determination in writing by the head of the County Department for which this Contract is made or his designee or in accordance with the applicable procedures(if any)required by the State or Federal Government, 12. Access to Books and Records of Contractor, Subcontractor. Pursuant to Section 1861 (v)(1) of the Social Security Act„ and any regulations promulgated thereunder, Contractor shad, upon written request and until the expiration of four years after the furnishing of services Pursuant to this Contract, make available to the Secretary of tiealth and Human Services or to the Comptroller General, or any of their duly authorized representative,this Contract and books,documents, and records of Contractor that are necessary to certify the nature and extent of all costs and charges hereunder. Further,if Contractor carries out any of the duties of this Contract through a subcontract with a value or cost of$10,000 or more over a twelve month period, such subcontract shall' contain a clause to the effect that upon written request and until the expiration of four years after the furnishing of services pursuant to such subcontract, the subcontractor shall make available, to the Secretary, the Comptroller General,the County,or any of their duly authorized representatives,the subcontract and books,documents, and records of the subcontractor that are necessary to verify the nature and extent of al costs and charges hereunder. This special condition is in addition to any and all other terms regarding the maintenance or retention of records under this Contract and is binding on the heirs, successors, assigns and representatives of Contractor. 13. Reporting Requirements. Pursuant to Government Code Section 7550,Contractor shall include in all documents or written reports completed and submitted to Counts in accordance with this Contrac, a separate section listing the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of each such document or written report. This section shall apply only If the payment limit under this Contract exceeds$5,000. 14, Indemnification. The Contractor shall defend,indemnity,save,and hold harmless the County and its officers and employees from any and all claims, costs and liability for any damages, sickness, death, or injury to person(s) or property, including without limitation all consequential damages, from any cause whatsoever arising directly or indirectly from or connected with the operations or services of the Contractor or its agents,servants,employees or subcontractors hereunder,save and except claim or litigation arising through the sole negligence or sole wlllfui misconduct of the County or its officers or employees, Contractor will reitrburse the County for any expenditures, including reasonable attorneys'fees, the County may snake by reason of the matters that are the subject of this indemnification, and if requested by the County will defend any ciaims or litigation to which this indemnification provision applies at the sole cost and expense of the Contractor. 15. Legal Authority. This contract is entered into under and subject to the following legal authorities: California Government Code Sections 25502.5 and 31000. 16, Signatures. these signatures attest the parties'agreement hereto: COUNTY OF CONTRA COSTA,CALIFORNIA CONTRACTOR esignee (Designate official capacity) Approved: County Administrator BY: A� tel-6 — DesignWe Recommended by Department BY: Designee (Form approved by County Counsel) S ACKNOWLEDGEMENT STATE OF CAUFOPi41A ) )ss. COUNTY OF CONTRA COSTA ) On before rneR A. CJ%y%W BOLL. ;insert r?ame�nd t:t e o;the officer), personnal y appeared personally known to me(or proved to me on the basis of satisfactory evidence)to be the person(s)whose name(s)is/are subscribed to the within instrument and acknowledged to me that he!she/they executed the same in his/her/their authorized capaoity(ies), and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. RE ;ilFs . BELL rQ7 e MAI0M# ' S MY HAND ND-OFF*o# S=AL, (Seal) ACKNO`JVLEDGE:MENT(by Corporation,Partnership,or Individual) (Civil Code§1189) Service Flab Contractor to provide assistance with the County's year 2000 compliance plan. Endorsements. Contractor shall not In its capacity as a contractor with Contra Costa County publicly endorse or oppose the use of any particular brand name or commercial product without the prior approval of the Board of Supervisors. In its County contractor capacity,Contractor shall not pubicly attribute qualities or lack of qualities to a particular brand name or commercial product in the absence of a vel;-estabilshed and widely- accepted scientific basis for such claims or without the prior approval of the Board of Supervisors. In its County contractor capacity,Contractor small net participate or appear in any commercially-produced advertisements designed to promote a particular brand name or commercial product,even if contractor is not publicly endorsing a product,as long as the contractor's presence in the advertisement can reasonable by interpreted as an endorsement of the product by or on behalf of Contra Costa County. Notwithstanding the foregoing,Contractor:ray express its views on products to other contractors,the Board of Supervisors,County officers,or others who may be authorized by the Board of Supervisors or by law to receive such views.