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Home My WebLink AboutMINUTES - 08111998 - D12 TO. BOARD OF SUPERVISORS _ y�. '.. Contra FROM: Phil Batchelor, County AdministratorCosta ` County DATE August 11, 1998 SUBJECT: REPORT ON BUDGET COMMITTEE HEARINGS AND APPROVAL OF RECOMMENDED BUDGET FOR 1998-99 Specific Request(s) or Recommendation(s) & Background & Justification RECOMMENDATIONS 1. Although the State Budget process has not yet been completed, ACKNOWLEDGE that, once again, it appears from the current proposal that local government relief is non-existent in the 1998-99 State Budget - at least for the current fiscal year, and, in fact, it appears that the net result of the agreements that have been reached will cost the County additional money, as can be seen by the following: VW Increased cost-of-living adjustments for welfare cases. ov Increased administrative costs for the new State-only Food Stamp program for legal immigrants between the ages of 18 and 65. MW No action to cap the growth of the property tax transfer to the State. ow A reduction of 25% in the Vehicle License Fee revenue, with only limited assurance that the reduction will be backfilled in the future. 2. ACKNOWLEDGE that, because of the failure of the Legislature to adopt a State Budget in a timely manner, the Board of Supervisors will have to consider additional changes to the County Budget in September or October. 3. RECOGNIZE that, based on the current proposal,the County's contribution to the Trial Courts has apparently been reduced by$1,729,655, but not until July 1, 1999, thereby providing no assistance to the County for the current fiscal year. Continued on Attachment:_L_YES Signature: X Recommendation of County Administrator Recommendation of Board Committee X Approve Other Signature(s): Action of Board on:August 11, 1998 Approved as Recommended_IL_Other x SEE THE ATTACHED ADDENDUM FOR BOARD ACTION Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN -Unanimous{Absent _ _ )- AND ENTERED ON THE MINUTES OF THE Ayes:II_;_III Noes: UMg BOARD OF SUPERVISORS ON DATE SHOWN. Adowt &I Abstain: nares,, Absent: IV & V Contact:: o-ny "nea(335-1094) Attested: August 11, 1998 cc: County Administrator Phil Batchelor, Clerk of Auditor-Controller the Board of Supervisors Public Defender and Coun Administrator Building Inspection Byjfi;3 d , DEPUTY any item in the Budget before he signs the Budget. Once all of that is completed, it will be necessary for the County to review the Budget and Trailer Bills and determine their impact on this County. As a result, we have recommended that the County Administrator be directed to complete this analysis and return to the Board in September with any additional changes that are necessary to reflect the passage of the State Budget. On July 21 and August 4, '1998, the Budget Committee of the Board of Supervisors reviewed the 1998-99 Recommended Budget as prepared by the County Administrator. The Committee requested that the County Administrator report back to the Board on August 11 on several issues and proposed adjustments related to the Recommended Budget. The recommendations presented above address the issues and adjustment identified by the Board on July 21 and August 4. What follows is a discussion of the recommendations: State Budget Recommendations 1 through 7 address proposals which we understand have been agreed to by the leadership of the Legislature and the Governor. However, as of this writing, none of this is available in writing for public review. We caution, therefore, that some of the details reflected in these recommendations may need to be modified once the State Budget and Trailer Bills are available in final form. Retirement Costs and Salary and Benefit Increases Recommendations 8 through 11 note additional pressures on the budget from required increases in contributions to the Retirement Association and employee cost-of-living increases. Children and Family Services Budget Recommendation 12 accepts the Children and Family Services Budget which is before the Board today. Budget Augmentations On July 21, the Board requested that two budget augmentation issues be considered at the August 11 Public Hearing. First, consideration of a Building Inspection Department request for$50,000 to augment code enforcement activities in Supervisorial Districts 1, 11, 111, and IV. Last year, the Board authorized $50,000 in General Fund monies for the Department to assist in Code enforcement activities in these areas, but the Department spent$85,000. Therefore, the Department argued that more financing is necessary. Second, the Board requested that the Public Defender's request for two attorneys be discussed at the Public Hearing. The Public Defender identified a very high number of very time- consuming pending capital cases which are draining limited departmental resources. The two additional positions will help in handling mandated criminal defense cases. -4- 4. RECOGNIZE that, based on the current proposal, a prior COLA for welfare recipients of 4.9% is apparently being restored, effective perhaps November1, 1998, and that an additional COLA of 2.8% is apparently being granted, also apparently effective November 1, 1998 and that the County will be required to match these funds. 5. RECOGNIZE that, based on the current proposal, the State will apparently implement a State-only Food Stamp Program for legal immigrants between the ages of 18 and 65, using 75%TANF funds and 25% State General Fund money and that, as important as this program is for the recipients, the implementation of this program will impact counties because of the additional administrative costs that will be involved. 6. RECOGNIZE that, based on the current proposal, the State will apparently reduce the Vehicle License Fee (VLF) by 25%, effective January 1, 1999, for a',tax saving of$1.0 billion and that this amount may increase in future years to as much as 67.5% of the VLF for a revenue reduction of $3.2 billion, providing there is sufficient State money available above existing estimates to cover the full cost of the additional tax reduction. 7. RECOGNIZE that, based on the current proposal, additional State tax reductions totaling$400 million a year are apparently being implemented, including increasing the tax deduction for dependents from $68 to $220 and by reinstating'the renter's credit of$60 per year for individuals making less than $25,000 per year and$120 for couples making less than $50,000 per year. 8. ACKNOWLEDGE that the Ventura Supreme Court decision will have a negative impact on the County Budget, amounting to several millions of dollars, perhaps during the 1998-99 fiscal year, depending on the outcome of currently pending litigation. 9. ACKNOWLEDGE that the County faces additional increases in contributions to the Retirement Association based on a recent actuarial study. The amount of this increase is still under discussion with the Retirement Board. 10. RECOGNIZE that the cost of salary and benefit adjustments granted to employee organizations whose contracts expire during the current fiscal year has not been provided for in the budget. 11. DIRECT the County Administrator to offset with new revenues as much as possible of the$16.7 million of cost-of-living adjustments(COLA's)that have already been granted to employees to reduce the impact of these COLA's on County Departments. 12. ACCEPT the Children and Family Services Budget for the 1998-99 fiscal year. 13. CONSIDER the following referrals made during the Budget Workshops on July 21 and August 4, 1998: A $50,000 augmentation to the Building Inspection Department Budget to enhance code enforcement activities in Supervisor Districts 1, 11, 111, and IV. A $153,000 augmentation to the Public Defender Department Budget to add two attorney positions to relieve workload problems associated with the inordinate number of capital cases. -2- If it is the Board's desire to fund any or all of the above referrals, the following sources are available: Department or Program Amount Description Public Defender $120,000 Increased State revenue for defending minors in juvenile dependency cases. Justice System Program$ 60,000 Reduced expenditures needed to meet the County's minimum required 'fine and forfeiture transmittal to the State and reduced Court subsidy. Indigent Burials 23,000 Lower required costs for cremations. TOTAL $203,000 14. RECEIVE public testimony on the Recommended 1998-99 Budget. 15. APPROVE the line item changes in Attachment A, and ADOPT the Recommended Budget, as amended by the Board, for the 1998-99 fiscal year. 16. CONSIDER adopting the recommendations of the Finance Committee on improvements to financial process and procedures, which appear as Attachment B. 17. AUTHORIZE and REQUEST the Auditor-Controller to record,in the financial accounting system, fiscal year 1997-98 appropriations and revenues adjustments, prior to Board approval, for the various budget units by reallocating and balancing budgeted and actual expenditures and revenues, and to submit such 1997-98 year-end appropriation adjustments for Board approval in September, and to AUTHORIZE the Auditor- Controller to make technical adjustments to the 1998-99 Budget when actual amounts are known, and to DIRECT the County Administrator to return to the Board with recommendations on the State Budget and Trailer Bills. BACKGROUND As is frequently the case, the State was late again this year in adapting its Budget. Agreement was finally reached among the leadership of the Legislatureand the Governor on August 5, 50 days after the Legislature was supposed to pass the Budget and 35 days after the beginning of the fiscal year. It appears from preliminary information we have received that there is little, if any, relief for the County in the State Budget that will affect the 1998-99 County Budget. There is a reduction in the County's Trial Court funding Maintenance of Effort requirement, but that will apparently not take effect until the 1999-00 budget. It seems clear that there will be no relief this year for counties in terms of the property tax transfer to the State(ERAF). The Vehicle License Fee will be reduced by at least 25%, rather than providing a tax credit to taxpayers for its payment, thereby jeopardizing the stability of this revenue source in the future. There will, in fact, be an increase in TANF payments in which the County will need to share, thereby further increasing County costs. We understand that there will be problems in getting the Budget adopted by the Assembly because of concerns that the tax cuts are too small and the welfare increases are too large. Once the State Budget is adopted, a number of Trailer Bills will have to be passed to effect the statutory changes which are necessary in order to implement the Budget. Then, the Governor will have the right to use his power of line item veto to reduce the appropriation for -3- Recommendation 13 addresses these referrals and identifies sources which might be used to pay for some or all of these referrals. Improvements to Financial Processes and Procedures During six meetings,from March to June, 1998,the Finance Committee examined how to improve the financial processes and procedures within the County. Presentations were made to the Committee by staff from six departments: 'Auditor-Controller; Treasurer-Tax Collector; Assessor; Public Works; Information Technology and Human Resources. The Committee requested that staff review the suggestions offered by Departments and prepare recommendations for Committee action. On June 1, the Committee adopted eleven recommendations which appear in Attachment B. These recommendations are labeled by category below. ate ory Recommendation Number General Principle 1 Performance Audits 2 Productivity Measures 3 - 8 Computer System Replacement Plan 9 Efficiency Measures 10 - 11 Recommendation 16 addresses the Finance Committee's recommendations. 1997-98 Budget Closeout and 1998-99 Technical Adjustments The Auditor-Controller's Office establishes a budget closeout schedule each year in order to provide for an orderly accounting of revenues and expenditures. This schedule provides for reports to be furnished to the Grand Jury in late August. During most years, the established closeout schedule conforms to the budget process. Therefore, the Auditor requires authorization, with County Administrator approval, to close out the 1997-98 budget in late August and provide the required reports to the Grand Jury. The Auditor will submit the year-end adjustments to the Board for approval in September. Each year, the Board authorizes the Auditor-Controller to make technical adjustments to the final budget when actual amounts are known. This authorization allows the Auditor-Controller to prepare the final budget schedules in accordance with actual revenue receipts, fund balances and expenditures as approved by the Board. Any changes made by the Auditor-Controller will be brought to the Board in September for final consideration and adoption. Recommendations 15 and 17 address these technical changes and provide for the adoption of the Final Budget. -5- ADDENDUM TO ITEM D.12 August 11, 1998, Agenda Date The Beard of Supervisors considered the report and attachments as presented by Phil Batchelor, County Administrator on the budget committee hearings and the recommended budget for 1998-99. Tony Enea, Senior Deputy County Administrator was also present. Sara Hoffman, Senior Deputy County Administrator presented the Children's and Family Service Budget for 1998-99. Mr. Batchelor noted that during the Budget workshops, the Board had identified two items to be funded, staff augmentation in the Public Defender's Office due to death penalty case increases, and code enforcement for the Building Code Inspection Department. Mr. Batchelor reminded the Board that the budget should be adopted today, but that it will be modified several times over the corning year. He advised the Board that the State of California will adopt a budget on September 22, 1998, and that will impact the County's budget. The public hearing was opened and the following people presented testimony: Larry Sly and Ellen Di Maria, Contra Costa Food Bank, Child Abuse Prevention Council, P.O. Box 271966, Concord; Joseph Partansky, 1406 Barbis Way, Concord; Mike Cornwall, Mental Health Coalition, 5421 Valley View, El Sobrante; Lora Mullen, Local 250, 2927 Gentrytown Dr., Antioch; Carolyn Whigham, Local 250, 1612 Sycamore Drive, #3, Antioch; Sergey Shmalts, Local 250, San Francisco; Addie Robinson, Local 250, 6211 Bayview Avenue., San Pablo; Dana Simon, SEIU Local 250, 560 20th Street, Oakland; Douglas Rainey, SEIU Local 250, 3536 Florida, Richmond; Robert Miller and Jim Bouquin, Contractor's Alliance, 1760 Clayton: Road, Concord. Mitch Jeserich, CFILC, Concord; Charlie Ridgell, SEIU Local 250, 560 20th Street, Oakland; Barbara Bryant, SEIU Local 250, 233 Piedmont Lane, Pittsburg; Paul DeMange, Independent Living Resource and IHSS Task Force, 3200 Clayton Road, Concord. All those desiring to speak having been heard, Supervisor Rogers moved to the close the public hearing and Supervisor Uilkema seconded the motion. The Board discussed the matter. Supervisor Gerber asked Phil Batchelor, if today's budget determinations could be modified in the future, and Mr. Batchelor stated they could. After further discussion, Supervisor DeSaulnier moved the recommendations as presented, and suggested an 18th Item be added to refer the requests of the Child Abuse Prevention Council, the Contra Costa Food Bank, the Contractor's Alliance, and other community-based organizations to the Family and Human Services Committee (F&HS) for discussion relative to their current fiscal concerns. Mr. DeSaulnier also suggested that specifically the F&HS Committee try to work with the Child Abuse Prevention Council and the Contra Costa Food Bank to determine if they could recommend a funding proposal to bring back to the entire Board. The motion died for lack of a second. The Board continued to discuss the issues, and Supervisor Uilkema moved adoption of the recommendations as presented, and suggested that the Board fund Item 13. (The Building Inspection Department Budget for code enforcement; and the Public Defender's Budget for additional attorneys because of an increase in capital cases). 1 Supervisor Gerber seconded the motion, and requested that an Item 18 be included that would read, "The adoption of this budget doesn't preclude efforts to budget additional changes in the future". Phil Batchelor advised the Board that was already state law, but it could be added. Supervisor Uilkea accepted the amendment. After further discussion, Board members proposed that .Item 13 be revised to include an additional $75,000 for the Building Inspection Department budget to enhance code enforcement, and $25,000 be set aside for land use studies, and if not used for that purpose the money would not be spent. Supervisor Uilkema accepted those as amendments. The Board then took the following action: ACCEPTED the presentation from. the County Administrator on the Children and Family Services Budget for the 1998-99 fiscal year; CLOSED the public hearing; ADOPTED Recommendation Nos. 1 through 12, and 14 through 17 as set forth above; AUGMENTED Recommendation No. 13 to increase the Building Inspection Department Budget for code enforcement for a total of$125,000, and set aside $25,0000 for land use studies; and ADDED Item No. 18 that reads,"The adoption of this budget doesn't preclude efforts to budget additional changes in the future." 2 Attachment A 1998-1999 GENERAL FUND LINE ITEM CHANGES APPROPRIATIONS / REVENUES Budget Unit Name & Number: Board of Supervisors(0001) Proposed Final C)rg Object/ Proposed Budget No. Account Description Amount Change Amount 1107 1011 Permanent Salaries 0 $100,000 $100,000 1107 Total 0 $100,000 $100,000 Explanation: 1 .) Continue code enforcement program in District V. CACI Analyst: `` 8/5/98 Page 1 of 1 1998-1999 GENERAL. FUND LINE ITEM CHANGES APPROPRIATIONS J REVENUES Budget Unit Name & Number: Training Institute (0037): Proposed Final Org Object/ Budget Budget No. Account Description Amount Chane Amount Notes 1399 1011 Permanent Salaries 0 163,587 163,537 1399 1013 Temporary Salaries 0 0 0 1399 1015 Deferred Comp Cty Contribution 0 576 576 1399 1042 FICA/Medicare 0 10,000 10,000 1399 1044 Retirement Expense 0 24,000 24,000 1399 1060 Employee Croup Insurance 0 10,000 10,000 1399 1063 Unemployment Insurance 0 1,500 1,500 1399 1070 Workers Compensation Insurance 0 3,000 3,000 Total 0037/1000s: 261,660 212,663 474,323 1399 2100 Office Expense 0 3,800 3,800 1399 2102 Books-Periodicals-Subscriptions 0 900 900 1399 2110 Communications 0 1,125 1,125 1399 2111 Telephone Exchange Services 0 1,120 1,120 1399 2130 Small Tools and Instruments 0 100 100 1399 2132 Minor Computer Equipment 0 500 500 1399 2150 Food 0 50 50 1399 2170 Household Expense 0 50 50 1399 2190 Publications & Legal Notices 0 200 200 1399 2200 Memberships 0 500 500 1399 2250 Rents and Leases - Equipment 0 2,500 2,500 1399 2251 Computer Software Cost 0 427 427 1399 2262 Building Occupancy Costs 0 18,000 1399 2270 Maintenance - Equipment 0 450 450 1399 2284 Requested Maintenance 0 1,200 1399 2301 Auto Mileage Employees 0 3,000 3,000 1399 2302 Use of Co Vehicle/Equipment 0 200 200 1399 2303 Other Travel Employees 0 8,000 8,000 1399 2305 Freight Drayage Express 0 50 1399 2310 Professional Specialized Services 0 10,000 10,000 1399 2314 Contracted Temporary Help 0 10,000 10,000 1399 2477 Ed Supplies and Courses 0 4,500 4,500 1399 2490 Misc Services & Supplies 0 100 100 Total 0037/2000x: 61,730 66,772 128,502 1399 3565 Contribution to Other Funds 0 5,000 5,000 Total 0037/3000s 0 5,000 5,008 1399 4951 Office Equipment & Furniture 0 5,000 5,000 Total 0037/4000s 0 5,000 5,000 GRAND TOTAL (NCC) 0037: 64,029 289,435 353,464 1 Explanation: 1.) Add appropriations for the Policy and Innovation Institute. CAO Analyst: Fuge 1 1998-1999 GENERAL FUND LINE ITEM CHANGES APPROPRIATIONS / REVENUES Budget Unit Name & Number: Economic Development(0135) Proposed Final Org Object/ Budget Budget No. Account Descri 1998-1999 GENERAL FUND LINE ITEM CHANGES APPROPRIATIONS I REVENUES Budget Unit Name & Number: Law and Justice (0235): Proposed Final Org Object/ Budget Budget No. Account Description Amount Chane Amount Nates 0235 1011 permanent Salaries 119,489 10,050 129,539 1 TOTAL 0235/1000s 151,726 10,050 171,775 GRAND TOTAL (NCC) 0235: 184,543 10,050 194,593 Explanation: 1). Add appropriations for salary increases due to reclassification of positions. CAO Analyst -N 8/4/98 mage 1 of 1 1998-1999 GENERAL FUND LINE ITEM CHANGES APPROPRIATIONS / REVENUES Budget Unit Name & Number: District Attorney (0242): Proposed Final Org Object/ Budget Budget No. Account Description Amount Chane Amount Notes 2805 1011 Permanent Salaries 3,410,293 1,009,200 4,419,493 1 TOTAL 0242/1000s 13,620,337 1,009,200 14,629,537 2805 9446 St Aid- Public Safety 7,596,897 556,800 8,153,697 TOTAL 0242/9000s 9,884,844 556,800 10,441,644 GRAND TOTAL (NCC) 0242: 4,820,034 462,400 5,272,434 Explanation: 1.) Of the $1,009,200 added to appropriations, $556,800 is from anticipated growth in 1998-99 Prep 172 revenue and $452,400 from 1997-98 Prop 172 fund balance. CAC)Analyst: , 814/98 Page 1 of 1 1998-1999 GENERAL. FUND LONE ITEM CHANGES APPROPRIATIONS / REVENUES Budget Unit Name & Number: Public Defender (0243): Proposed Final Org Object/ Budget Budget No. Account Description Amount Chane Amount Notes 0243 1011 Permanent Salaries 7,765,079 153,000 7,918,079 1 TOTAL 024;3/1000s 10,111,372 153,000 10,264,372 0243 9365 Trial Court Funding 1,000,000 120,000 1,120,000 2 TOTAL 0243/9000s 1,049,943 120,000 1,169,943 BRAND TOTAL (NCC) 0243: 10,060,409 33,000 10,093,409 Explanation: 1). Add appropriations for the addition of two Deputy Public Defenders contingent upon the approval of the recommendation regarding this action. 2). Add anticipated additional revenue for dependency cases. CAO Analyst: 8/6/96 Page 1 of 1 1998.1999 GENERAL FUND LINE ITEM CHANGES APPROPRIATIONS / REVENUES Budget Unit Name & Number: Justice System Programs (0325): Proposed Final Org Object/ Budget Budget No, Account Description Amount Chane Amount Notes 3255 3565 Transfer to Other Agency 230,040 -60,000 170,000 1 TOTAL 0325/3000s 230,000 -60,000 174,000 GRAND TOTAL (NCC) 0325: 3,078,461 -60,000' 3,018,461 Explanation: 1). Decrease appropriations to reflect lower estimated state penalty for fines & forfeitures and reduction in Court subsidy. CAO Analyst: , 816/98 Fuge 1 of 9 1998-1999 GENERAL FUND LINE ITEM CHANGES APPROPRIATIONS I REVENUES Budget Unit Name & Number: Sheriff Coroner (0255, 0300, 0359, 0382): Proposed Final Crg Object/ Budget Budget No. Account Description Amount Chane Amount Nates 2505 1011 Permanent Salaries 4,390,433 3,842,226 8,232,659 1 2505 1019 Comp & SDI Recovery 0 -1,849,877 -1,849,877 2 Total 0255/1000s 37,428,628 1,992,349 39,420,977 2505 9446 State Aid-Public Safety Svcs 20,282,656 1,481,606 21,764,256 3 2534 9732 Contract Law Enforcement Svs 3,400,000 214,3401 3,614,340 4 Total 025519000s: 38,959,746 1,695,940 40,655,686 TOTAL (NCC) 0255: 6,.291,195 296,409 6,587,604 2578 1011 Permanent Salaries 3,670,929 3,500,000 7,170,929 5 TOTAL 0300/1000s 30,476,793 3,500,000 33,976,793 2590 9446 State Aid-Public Safety Svcs 15,875,273 1,161,600 17,036,873 6 Total 0300/9000s: 24,197,273 1,161,600 25,358,873 TOTAL (NCC) 0300: 11,971,684 2,338,400 14,310,084 0359 1011 Permanent Salaries 573,595 18,722 592,317 7 Total 0359/1000s 815,239 18,722 833,961 TOTAL (NCC) 0359: 1,190,643 18,722 1,209,365 3620 4951 Office Equipment and Furniture 0 100,000 100,000 8 Total 0362/4000s 0 100,000 100,000 3620 9595 Miscellaneous Gov Agencies 0 100,000 100,000 8 3620 9967 Contribution from Cather Agency 41,140 -41,140 0 9 Total 0362/9000 240,140 58,860 299,000 TOTAL (NCC) 0362: 604,042 41,140 645,182 GRAND TOTAL AGENCY (NCC) 25: 20,057,564 2,694,671 22,752,235 10 Explanation: 1). Increase permanent salaries per recommended Budget offset by Prop 172 revenues. 2). Budget workers compensation premium credit for 1998-99. 3). Increase Prop 172 revenue based upon anticipated growth. 4). Increase Contract City revenue to reflect increased costs. 6). Increase permanent salaries per Recom'd Budget offset by Prop 172 &AB233 revenues. 7). Increase permanent salaries per Recom'd Budget offset by Prop 172 revenues. 8). Increase office equipment offset by the Spent Nuclear Fuel Rod grant. 9). Decrease Contributions from Other Agency due to transfer of costs from Risk Management. 10).Increase in NCC is covered by AB233 & Departmental Fund Balance. CAC, Analyst: 1998-1999 GENERAL FUND LINE ITEM CHANGES APPROPRIATIONS / REVENUES Budget Unit Name & Number: Health Services (0452, 0466 & 0457), Proposed Final Org Object/ Budget Budget No. Account Description Amount Change Amount Notes 0452 2310 Professional Specialized Svcs 1,154,594 15,736 1,170,330 1 0452 2315 Data Processing Services 15,504 -15,736758 Total 0452/2000s 2,662,278 0 2,662,278 0466 2310 Professional Specialized Svcs 381,335 10,605 391,940 0456 2315 Data Processing Services 10,605 -10,605' 0 Total 046612000s 8,593,585 0 8,593,585 0467 2310 Professional Specialized Svcs 2,175,073 9,180' 2,184,253 0467 2315 Data Processing Services 9,180 -9,180 0 Total 0467/2000s 38,397,101 0 38,397,101 Explanation: 1). Move appropriations to more accurately reflect anticipated expenditures. GAC} Analyst: . Zm 8/4198 Page 1 of 1 1998-1999 GENERAL FUND LINE ITEM CHANCES APPROPRIATIONS / REVENUES Budget Unit Name & Number: Public Works (0650); Proposed Final drg abject/ Budget Budget No. Account Description Amount Chane Amount Notes 4500 1011 Permanent Salaries 857,670 -857,670 0 4500 1013 Temporary Salaries 20,000 -20,000' 0 4500 1015 Deferred Camp Cty Contribution 3,600 -3,600' 0 4500 1042 FICA/Medicare 58,840 -58,840 0 4500 1044 Retirement Expense 127,840 -127,840 0 4500 1060 Employee Croup Insurance 70,730 -70,730' 0 4500 1063 Unemployment Insurance 1,530 -1,530 0 4500 1070 Workers Compensation Insuran 11,280 -11,280' 0 4504 1011 Permanent Salaries 0 857,670 ' 857,670 4504 1013 Temporary Salaries 0 20,000 20,000 4504 1015 Deferred Comp Cty Contribution 0 3,600 ' 3,600 4504 1042 FICA/Medicare 0 58,840 58,840 4504 1044 Retirement Expense 0 127,840 127,840 4504 1060 Employee Croup Insurance 0 70,730 70,730 4504 1063 Unemployment insurance 0 1,530 1,530 4504 1070 Workers Compensation Insuran 0 11,280 11,280 Total 0650/1000x: 18,105,922 0 18,105,922 4500 2100 Office Expense 60,000 -8,000 52,000 4500 2102 Books-Periodicals-Subscriptions 7,000 -500 6,500 4500 2110 Communications 49,000 -7,000 42,000 4500 2111 Telephone Exchange Services 23,000 -4,100 18,900 4500 2130 Small Tools and Instruments 150 -150 0 4500 2131 Minor Equipment 1,000 -200 800 4500 2132 Minor Computer Equipment 35,000 -3,000 32,000 4500 2150 Food 500 -500 0 4500 2160 Clothing & Personal Supplies 200 -200 0 4500 2170 Household Expense 200 -200 0 4500 2190 Publications & Legal Notices 1,000 -700 300 4500 2200 Memberships 8,000 -2,000 ', 6,000 4500 2250 Rents and Leases - Equipment 10,000 -9,000 1,000 4500 2251 Computer Software Cost 13,000 -500 12,500 4500 2270 Maintenance - Equipment 45,000 -1,000 44,000 4500 2301 Auto Mileage Employees 5,000 -5,000 0 Pagel 4500 2302 Use of Co Vehicle/Equipment 16,000 -4,200 11,000 4500 2303 Other Travel Employees 25,000 -25,000 0 4500 2310 Professional Specialized Servic 695,570 106,000 601,570 4500 2324 Microfilm Services 2,000 -2,000 0 4500 2477 Ed Supplies and Courses 30,000 -30,000 0 4500 2479 Other Special Departmental Ex 5,000 -2,000 3,000 4500 2490 Misc Services & Supplies 5,000 -3,000 2,000 4504 2100 (Office Expense 0 8,000 8,000 4504 2102 Books-Periodicals-Subscriptions 0 500 500 4504 2110 Communications 0 7,000 7,000 4504 2111 Telephone Exchange Services 0 4,100 4,100 4504 2130 Small Tools and Instruments 0 150 150 4504 2131 Minor Equipment 0 200 200 4504 2132 Minor Computer Equipment 0 3,000' 3,000 4504 2150 Food 0 500' 500 4504 2160 Clothing & Personal Supplies 0 200' 200 4504 2170 Household Expense 0 2001 200 4504 2190 Publications & Legal Notices 0 700' 700 4504 2200 Memberships 0 2,000 2,000 4504 2250 Rents and Leases - Equipment 0 9,000' 9,000 4504 2251 Computer Software Cost 0 500 500 4504 2270 Maintenance - Equipment 0 1,000' 1,000 4504 2301 Auto Mileage Employees 0 5,000 5,000 4504 2302 Use of Co Vehicle/Equipment 0 4,200 4,200 4504 2303 Other Travel Employees 0 25,000 25,000 4504 2324 Microfilm Services 0 2,000 2,000 4504 2477 Ed Supplies and Courses 0 30,000 30,000 4504 2479 Other Special Departmental Ex 0 2,000 2,000 4504 2490 Misc Services & Supplies 0 3,000 3,000 4528 2315 Data Processing Services -106,000 -106,000 Total 0650/2000s: 7,284,600 0 7,284,600 4500 5022 Intrafund Transfers -177,000 175,000 -2,000 4504 5022 lntrafund Transfers 0 -175,000 -175,000 Total 0650/5000s -19,229,106 0 -19,229,106 0 4500 9878 County Flood Control 7,000 -7,000 0 4500 9895 Miscellaneous Current Services 8,000 -8,000 0 4504 9878 County Flood Control 0 7,000 7,000 4504 9895 Miscellaneous Current Services 0 8,000 8,000 Total 0650/9000s 6,192,150 0 6,192,150 GRAND TOTAL (NCC) 0650: 196,916 0 196,916 1 Explanation: 1.) Move appropriations from Public Works Administration to new org for Administration Staff. f CAO Analyst: - �- Page 2 1998-99 NON-GENERAL FUND LINE ITEM CHANGES APPROPRIATIONS Budget Unit Name ex Number: Library (85) Proposed Final Org Oblectf Budget Budget No. Account Description Amount Change Amount Motes 3714 1011 Permanent Salaries 185,568 21,334 206,902 5 3751 1011 Permanent Salaries 239,836 -10,811 229,025 5 3763 1011 Permanent Salaries 102,785 -10,523 92,262 5 3714 1413 Temporary Salaries 171399 17,500 34,899 4 3722 1013 Temporary Salaries 17500 -17500 0 4 3714 1042 FICA 16,290 1,632 17,922 5 3751 1042 FICA 221,024 -827 21,197 5 3763 1042 FICA 9,541 -805 81736 5 3702 1044 Retirement 78,870 43,771 122,641 1 3714 1044 Retirement 16,546 21853 19,399 5 3751 1044 Retirement 36,226 -11454 34,772 5 3763 1044 Retirement 13,721 -1,344 120322 5 TOTAL 85/1000s: 8,264,668 43,771 81308,439 Explanation: 1.) Move funds to cover anticipated Increases In retirement expenses. 2.) PLF funds for Concord Facility. 3.) Allocate mileage expense from administration to the appropriate branches. 4.) 'Transfer to cover automation position. 5.) Move 20% of Reeve and Italiano salaries to Automation. CAO Analyst: 7/17/98 Page 1 of 3 1998-99 NON-GENERAL FUND LINE ITEM CHANGES APPROPRIATIONS Budget Unit Name at Number: Library (85) Proposed Final Org Oblect/ Budget Budget No. Account Description Amount Change Amount Notes 3732 2301 Auto Mileage 81500 -71800 700 3 3751 2301 Auto Mileage 0 338 338 3 3752 2301 Auto Mileage 0 602 +602 3 3753 2301 Auto Mileage 0 213 213 3 3754 2301 Auto Mileage 0 1,218 1,218 3 3761 2301 Auto Mileage 0 426 426 3 3762 2301 Auto Mileage 0 84 84 3 3763 2301 Auto Mileage 0 125 125 3 3764 2301 Auto Mileage 0 125 125 3 3765 2301 Auto Mileage 0 426 426 3 3771 2301 Auto Mileage 0 301 301 3 3772 2301 Auto Mileage 0 301 301 3 3773 2301 Auto Mileage 0 426 426 3 3781 2301 Auto Mileage 0 602 602 3 3782 2301 Auto Mileage 0 602 602 3 3783 2301 Auto Mileage 0 301 301 3 3784 2301 Auto Mileage 0 301 301 3 Explanation: 1.) Move funds to cover anticipated increases in retirement expenses. 2.) PLF funds for Concord Facility. 3.) Allocate mileage expense from administration to the appropriate branches. 4.) Transfer to cover automation position. 5.) Move 20% of Reeve and Italiano salaries to Automation. CAO Analyst. 7/17/98 Page 2 of 3 1998-99 NON-GENERAL FUN©► LINE ITEM CHANGES APPROPRIATIONS Budget Unit Name a Number: Library (85) Proposed Final Org Object/ Budget Budget No. Accent Description Amount Change Amount Motes 3791 2301 Auto Mileage 0 84 84 3 3792 2301 Auto Mileage 0 257 257 3 3793 2301 Auto Mileage 0 213 213 3 3745 23011 Auto Mileage 0 213 213 3 3796 23031 Auto Mileage 0 345 345 3 3797 2301 Auto Mileage 0 84 84 3 3798 2301 Auto Mileage 0 213 213 3 3702 23101 Professional/Spec Svcs 435,865 •43,771 392,094 1 3752 2310 Professional/Spec Svcs 111,850 .111,500 350 2 TOTAL 85/2004s: 3,793,932 -155,271 -31949,203 03113 4265 0 1111500 1111500 1 TOTAL, 85/4000s: 0 111,500 111,500 GRAND TOTAL(NCC) 85: 0 0 4 Explanation: 1.) Move funds to cover anticipated increases In retirement, expenses. 2.) PLF funds for Concord Facility. 3.) Allocate mileage expense from administration to the appropriate branches. 4.) Transfer to cover,automation position. 5.) dove 20% of Reeve and Italiana salaries to Automation. CIAO Analyst: _ r 7117/98 Page 3 of 3 Attachment B FINANCE COMMITTEE Recommended IWrovements in Financial Processes and Procedures Item Suggested by Suggested Action l. Keep policies and procedures CAO,HR CAC}to communicate to simple, consistent and only departments and through the change when essential. Training Institute. 2. Continue performance audits CAO,Auditor Board acknowledge current using staff from CAO,Auditor and past efforts. and other appropriate departments. 3. Continue to promote the use of CAO Board support in 1998-99 and available County resources to in future if successful results. improve efficiency and effectiveness. • Productivity Fund • Grant Improvement • Graduate Interns 4. Enhance the use of electronic ALL Board should consider forms. funding specific financial processes such as purchasing. 5. Consider a more efficient time CAO, Auditor Beard support in concept, collection system and requiring include in labor negotiation direct deposit of payroll checks. process. 6. Continue to provide free technical CAO Budget funds within computer support to smaller Information Technology departments. 7. Consider establishing a computer CAC),Assessor CAC? and.Assessor study on-line system for data access by costs and benefit and report primarily commercial clients in back at budget hearings. the Assessor's Office. 8. Continue to locate department staff CAO,Assessor Consider in future facility in one location or locations which moves. facilitate improved efficiency. Recommended Improvements in Financial Processes and Procedurescont. Item Suggested by Suggested Action 9. Consider creating a plan to replace All CAO and departments to outmoded financial computer update and revise prior plans system such as the property tax and report hack to Board. system, the finance system and a plan for responding to unanticipated consequences from year 2000 problems. 10. Enhance efforts for communicating CAO CAO should identify areas of financial processes and procedures concern,prepare plan and among County staff. report back to Finance Committee. 11. Consider ways of reducing CAO Direct Public Works administrative charges to Department to prepare Special Districts and faster options for CAO. responses to emergencies. ntion 4 RECEIVED "' UMELINES CLERK BOARD OF SUPERVISORS CONTRA COSTA CO_ F O 1 HE "CREENT�G OF PERSONS WITH CHIULDREN, THE ERLY, . .N INDIVIDUALS WITH DisABiuLnms IN NEED T" A° � t � y q �' (t Office of Juvenile Justice and Delinquency Prevention The Office of Juvenile Justice and Delinquency Prevention(OJJDP)was established by the President and Con- gress through the Juvenile Justice and Delinquency Prevention(JJDP)Act of 1974, Public Law 93-415, as amended.Located within the Office of Justice Programs of the U.S. Department of Justice, OJJDP's goal is to provide national leadership in addressing the issues of juvenile delinquency and improving juvenile justice. OJJDP sponsors a broad array of research,program, and training initiatives to improve the juvenile justice system as a whole, as well as to benefit individual youth-serving agencies. These initiatives are carried out by seven components within OJJDP,described below. Research and Program Development Division Information Dissemination Unit informs individuals develops knowledge on national trends in juvenile and organizations of OJJDP initiatives;disseminates delinquency; supports a program for data collection information on juvenile justice, delinquency preven- and information sharing that incorporates elements tion, and missing children; and coordinates program of statistical and systems development; identifies planning efforts within OJJDP. The unit's activities how delinquency develops and the best methods include publishing research and statistical reports, for its prevention, intervention, and treatment; and bulletins, and other documents, as well as overseeing analyzes practices and trends in the juvenile justice the operations of the Juvenile Justice Clearinghouse. system. Concentration of Federal Efforts Program pro- Training and Technical Assistance Division pro- motes interagency cooperation and coordination vides juvenile justice training and technical assist- among Federal agencies with responsibilities in the ance to Federal, State, and local governments; law area of juvenile justice.The program primarily carries enforcement,judiciary, and corrections personnel; out this responsibility through the Coordinating Coun- and private agencies, educational institutions, and cil on Juvenile Justice and Delinquency Prevention, an community organizations. independent body within the executive branch that was established by Congress through the JJDP Act. Special Emphasis Division provides discretionary funds to public and private agencies, organizations, Missing and Exploited Children's Program seeks to and individuals to replicate tested approaches to promote effective policies and procedures for address- delinquency prevention, treatment, and control in ing the problem of missing and exploited children. such pertinent areas as chronic juvenile offenders, Established by the Missing Children's Assistance Act community-based sanctions, and the disproportionate of 1984, the program provides funds for a variety of representation of minorities in the juvenile justice activities to support and coordinate a network of re- system. sources such as the National Center for Missing and Exploited Children; training and technical assistance State Relations and Assistance Division supports to a network of 47 State clearinghouses, nonprofit collaborative efforts by States to carry out the man- organizations,law enforcement personnel, and attor- dates of the JJDP Act by providing formula grant neys; and research and demonstration programs. funds to States;furnishing technical assistance to States, local governments, and private agencies; and monitoring State compliance with the JJDP Act. The mission of OJJDP is to provide national leadership,coordination,and resources to prevent juvenile victimization and respond appropriately to juvenile delinquency.This is accomplished through developing and implementing pre- vention programs and a juvenile justice system that protects the public safety,holds juvenile offenders accountable, and provides treatment and rehabilitative services based on the needs of each individual juvenile. _.. . Guidelines for the Screening of Persons Working With Children., the Elderly,. and Individuals With Disabilities in Deed of Support Summary Nay S. Davis,Esq., Project Director Kathi L. Grasso,Esq. American Bar Association Center on Children and the Law with Kimberly Dennis,M.P.H. Susan J.Wells,Ph.D. Marsha B. Liss, Esq. Shay Bilchik,Administrator Office of Juvenile Justice and Delinquency Prevention April 1998 U.S.Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention 810 Seventh Street NW. Washington,DC 20531 Janet Reno Attorney General U.S.Department of Justice Raymond C.Fisher Associate Attorney General Laurie Robinson Assistant Attorney General Shay Bilchik Administrator Office of Juvenile Justice and Delinquency Prevention This document was prepared under cooperative agreement number 92—MC—CX-0013 from the Office of Juvenile Justice and Delinquency Prevention(OJJDP),U.S.Department of Justice. Points of view or opinions expressed in this document are those of the authors and do not necessarily represent the official position or policies of OJJDP or the U.S.Department of Justice. The views expressed herein have not been approved by the House of Delegates or the Board of Governors of the American Bar Association and,accordingly,should not be construed as representing the policy of the American Bar Association.Nothing contained in this book is to be considered as the rendering of legal advice for specific cases,and readers are responsible for obtaining such advice from their own legal counsel.This book and any forms and agreements herein are intended for educational and informational purposes only. i The Office of Juvenile Justice and Delinquency Prevention is a component of the Office of Justice Programs,which also includes the Bureau of Justice Assistance,the Bureau of Justice Statistics,the National Institute of Justice,and the Office for Victims of Crime. Foreword All too frequently, we read stories in our daily newspapers, see on the nightly news,or hear about yet another individual who is the victim of abuse at the hands of a care provider—a care provider with a criminal history of similar abuses or who is otherwise not fit to care for vulnerable individuals.The victim may be a child in a preschool program, an elderly person who needs assisted living care, or a disabled individual who requires institutional care. Today nearly 3.5 million adults come into contact with more than 70 million children in educational institutions,day care facilities,foster care homes,youth development organizations,social service agencies' medical facilities,recreation centers,religious-based programs,and juvenile detention,correctional,and law enforcement facilities. More than 5 million of the estimated 33.9 million Americans older than 65 years need some form of assisted care and an additional 2.3 million of the 36 million Americans with a disability require residential treatment. The total number of Americans in need of some care is estimated at more than 77.3 million. When Congress introduced and passed the National Child Protection Act in 1993, it addressed concerns we all share: concerns about the qualifications of those who care for the members of our society most susceptible to abuse.The Violent Crime and Law Enforcement Act of 1994 amended the National Child Protection Act and directed the Attorney General to"develop guidelines for the adoption of appropriate safeguards by care providers and by states for protect- ing children, the elderly, or individuals with disabilities from abuse."With the release of these guidelines, we are taking a step forward in providing this vulnerable population with additional protection from abuse by those respon- sible for their care.These guidelines present a logical decision model to guide the screening decisions of individuals and organizations who hire employees or recruit volunteers to work with and provide care to children,the elderly, or the disabled. The guidelines do not mandate criminal record checks for all care providers but do present advice on establishing a policy that provides an appropriate level of screening based upon specific situations. The suggested screening mechanisms may include the Federal Bureau of Investigation's fingerprint-based criminal records check, where warranted.The first step presented in this decision model includes an assessment of"triggers"that pertain to the setting in which the care is provided,the employee's or volunteer's level of contact with the individual. receiving care, and the vulnerability of the care receiver. The next step is weighing the availability of information, the costs of the screening, and the human resources needed to carry out the screening process. The third step is the analysis and selection of appropriate screening practices that would be used in addition to"Basic Screening,"which includes reference checks,inter- views,and a written application.These three steps lead employers and volunteer iii ��'� organizations through a thoughtful process of evaluating the circumstances and establishing appropriate screening measures for each care provider. The guidelines were developed to help reduce the incidence of abuse by care providers. However, the guidelines alone will not eliminate the problem. We, as the relative or friend of an individual receiving care, must remain aware of the potential for abuse. Screening of care providers does not remove our respon- sibility to talk to our children and family about what is and is not acceptable behavior from care and service providers. Similarly, service organizations and employers providing care have an ongoing responsibility to monitor those in contact with vulnerable populations.While the use of these Guidelines is a necessary first step to ensure their safety,we must remain vigilant at all times to ensure proper care. /Janet Reno Attorney General U.S. Department of Justice �� iv �.. Acknowledgments The Department of Justice is proud to present Guidelines for the Screening of Persons Working With Children, the Elderly, and Individuals With Disabilities in Need of Support. We want to recognize and thank those who made these guidelines possible. These guidelines are based on work of the American Bar Association(ABA) Center on Children and the Law under the project Effective Screening of Child Care and Youth Service Workers, for which Westat,Inc., and the Center for Child Protection and Family Support provided considerable expertise and assistance. A subsequent project also managed by the ABA developed recom- mendations for guidelines for screening to prevent abuse.The projects reflected collaborative efforts by an interdisciplinary staff with informed and active advisory boards. The advisory boards, which provided sound advice and at times spirited com- ments and discussion,comprised a broad mix of service providers, experts, and advocates concerned with screening workers to prevent the abuse of children, the elderly,and individuals with disabilities.Many,many thanks to those who participated on one or both project boards: Nancy Coleman and Lori Stiegel, ABA Commission on the Legal Problems of the Elderly;James Gardner, Accreditation Council on Services to People with Disabilities;Elinor Ginzler, Elder Abuse Project Coordinator,Prince Georges County Department of Family Services;Greg Giuliano,National Association of Adult Protective Services; Gwendolyn Gregory,National School Boards Association; Gerald Hotaling, Family Research Lab; Michael Kennedy,Syracuse University Center on Human Policy; Kathryn McCarty and John Parry,ABA Commission on Mental and Physical Disability Law;Thomas McKenna, Big Brothers Big Sisters of America;Tibby Milne,National McGruff House Network;Mindy Morrell, Maryland Developmental Disabilities Council;Lawrence Potts,Boy Scouts of America;Gordon Raley,National Collaboration for Youth;Andrea Sedlak, Westat,Inc.;Toshio Tatara,American Public Welfare Association;Joyce Thomas,Center for Child Protection and Family Support;Rud Turnball, University of Kansas Beach.Center;Clarice Walker,former commissioner of Social Services,Department of Human Services of the District of Columbia; Robert Wettstein,Western Psychiatric Institute;Barbara Willer,National Association for the Education of Young Children; and Rosalie Wolf,National Committee to Prevent Elder Abuse---Institute on Aging. A number of Federal employees participated in meetings or discussions during one or both projects:Michael Medaris,Office of Juvenile Justice and Delinquency Prevention(OJJDP), and Carol Kaplan and Dave Murphy, Bureau of Justice Statistics,Office of Justice Programs, U.S. Department of Justice(DOJ); Kevin Avery, Office of Legislative Affairs, Kimberly Lesnak, Executive Office of U.S. Attorneys;Jaynes Gray and Beth Haley, Access €ntegrity Unit,Criminal Justice Information Services Division,Federal Bureau of Investigation;Marsha v � B. Liss and Judith D. Schretter,Child Exploitation and Obscenity Section,DOJ; and James X. Dempsey,former staff to the Subcommittee on Civil and Consti- tutional Rights of the House Committee on the Judiciary. The original project was directed by Susan J.Wells,Ph.D., with assistance from Noy S. Davis,Esq. Kimberly Dennis,M.P.A.,formerly with the ABA Center on Children and the Law,had the monumental task of surveying approximately 3,800 child-serving organizations and drafting large portions of the final report to the project. Marsha Liss,Esq.,formerly a consultant with the ABA Center on Children and the Law, was instrumental in the development of the screening model. Robert Chipman and Claire Sandt provided invaluable assistance on the Department of Defense and Registry surveys(respectively). Cheryl Hinton and Jennifer Gilligan Twombly assisted with production. The subsequent project was led by Noy S. Davis,Esq-, with considerable advice and assistance from Kathi Grasso,Esq.Many thanks to Susan J. Wells, Ph.D., formerly with the ABA Center on Children and the Law and now with the Children and Families Research Center, University of Illinois School of Social Work, and Howard Davidson,Director of the ABA Center on Children and the Law,who provided thoughtful and much appreciated comments.Interns Claudia Schoeffel and Tina Shanahan provided invaluable assistance. Finally,the project monitor,Jeffrey Slowikowski, OJJDP,provided expertise and assistance in all phases of this endeavor. ��.�� A Table �� Contents� 0N�~= foreword............................................ ....... .................................................... iii Acknowledgments..................... ................................................................v overview......~ .................... .....`........ .................................. ........................ 1 I} .................................................................................................... 1 Purpose: Protection ufchildren,the elderly,and individuals with disabilities .........................................................................3 Screeningpractices.........................................................................................4 The universe mfpersons having contact with children, the elderly, and individuals with disabilities ioneed o[support............ .........................0 Thelegal framework .............................................. ........................................b Federallaws......... ..................................................................................7 Statelaws............... ....... ..................... .......... .......................................8 State Policies and Legislation.................................. .......................... ]O ]8xmic principles of screening ............................ ........................................... lO Criminal record repositories................ ......................................................... ll State central abuse and neglect registries............................................... ...... l{ State sex offender registration.----......—..—_,,.—~-......—..—. l2 Information,interstate communication,and coordination............................ 1% Special considerations.---_~^.~—.^.~.~--.---~__^.__.—_—_ l3 Guidelines for Organizations Developing ScreeningPolicies ........... .................................................. — ............ l4 Levels of screening ...................................................... ................................ l4 Resultsof screening ................ ..................................................................... I5 Decisionmaking Model............................................................................ ld Preparation steps before using the model.............. .................................... .. }7 Review tasks and positions..... .— ....................................................... l7 Reviewharms ...................................................................................... l7 Theoxxde}—................................................. ....... ..................... ................... l7 81em 1: Assessment of triggers ..._-- ......................................... 17 Step 2: Evaluation wfintervenors todeu ......... ............. ... l9 Step 3: Analysis and selection uf screening practices..........................20 An example using the decisionmaking model ....... ......................................20 8tmo 1: Assessment of triggers .......... ....................................... Step 2: Evaluation nfintervenors .........................................................22 Step 3: Analysis and selection of screening practices.... ............ ......22 VU __ Conclusion....................................................................................................22 Appendix A.- The National Child Protection Act of 1993, Pub. L. 103-209—Dec. 20, 1993, and the Amendment of the National Child Protection Act ............................................25 Appendix B: Criminal Justice Information Services (CJIS) InformationLetter 95-3.....................................................................33 Appendix C: Some Suggestions for Implementing Screening in the Organization .......................................................43 Appendix D: Sample Forms ......................... ............................... ........45 Appendix E: Posthiring Practices .......................................... ..........51 Viii Overview Background More than 87 million children are involved in activities provided by child and lthough the youth service organizations and agencies each year.Millions more adults,both incidence of abuse the elderly and individuals with disabilities' who are in need of support,are may be relatively small, served by many more organizations and agencies.These encounters run the gamut from relatively brief interactions with healthcare or recreation providers, abuse traumatizes the to surrogate family relationships in foster care, to intensive dependent adult care victims and shakes services in or out of the home. The vast majority of these encounters are not harmful or abusive,but instead result in the provision of much needed services-- public trust in care sometimes by volunteers,often by persons who are not among society's better providers and paid employees, organizations serving Abuses do,however,occur. Although studies are sketchy and do not provide a these vulnerable complete picture,one study indicated that 12.8 percent of the estimated 2 mil- lion incidents of elder abuse occurring in the home were perpetrated by service populations. providers.2 A survey of 600 nursing home staff members suggested that elder abuse is a fact of institutional life: Of the staff surveyed, 10 percent admitted to physically abusing patients and 40 percent admitted to personally committing at least one psychologically abusive act in the preceding year.3 As for children, estimates of the incidence of child sexual abuse in daycare centers,foster care homes,and schools range from I to 7 percent!Although the incidence of abuse may be relatively small,abuse traumatizes the victims and shakes public trust in care providers and organizations serving these vulnerable populations. Congress has acted to address concerns about this type of abuse. In 1913,the National Child Protection Act,Pub.L.No. 103--249, was passed(see appendix A). Section 3 of the Act set forth a framework through which States could authorize criminal record checks of childcare providers by the Federal Bureau of Investigation(FBI). In 1994, the Violent Crime Control and Law Enforce- ment Act of 1914, Pub. L. No. 143--222, amended the 1193 act so that States could also authorize FBI criminal record checks of those working with individuals with disabilities or the elderly.In addition,the Attorney General was directed to 'For purposes of this project,we have used the definition of individuals with disabilities set forth in section 320928 of the Violent Crime Control and Law Enforcement Act of 1994:"t'I'}he term'individuals with disabilities'means persons with a mental or physical impairment who require assistance to perform one or more daily living tasks." 'Summaries of National Elder Abuse Data:An Exploratory Study of State Statistics,Washington,DC: National Aging Resource Center on EIder Abuse, 1990. 'American Association of Retired Persons(AARP)Public Policy Institute,Fact Sheet:Elder Abuse and Neglect,April 1993. 'See American Bar Association(ABA)Center on Children and the Law,Effective Screening of Child Care and Youth Service Workers, 1995(citing D.Finkelhor and L.M.Williams,Nursery Crimes:Sexual Abuse in Day Care,Newbury Park,CA:Sage Publications, 1988);L.Baas,Background Checks on School Personnel,Washington,DC:U.S.Department of Education,ED 324767,1990;D.Darn and K.McCurdy, Current Trends in Child Abuse Reporting and Fatalities:The Results of the 19.41 Annual 50 State Survey, Chicago,IL:National Center on Child Abuse Prevention Research,National Committee for Prevention of Child Abuse,1992;L,Margolin,"Child sexual abuse by nomelated caregivers,,,Child Abuse and Neglect 15:213,1991. "develop guidelines for the adoption of appropriate safeguards by care provid- ers and by States for protecting children, the elderly,or individuals with dis- abilities from abuse," In developing these guidelines, the Attorney General was further directed to"address the availability,cost, timeliness, and effectiveness xithough screening of criminal history background checks and recommend measures to ensure that to weed out potentially fees for background checks do not discourage volunteers from participating in abusive individuate care programs." is important, it should These guidelines supplement and incorporate those issued on July 17, 1995 (see Criminal Justice Information Services(CJIS) Information Letter 95--3, appendix supplement, not B). They assist those faced with:screening decisions by suggesting a decision- substitute for, an making model to use for an analysis of screening issues.The guidelines' main virtue lies in presenting a framework for making decisions about whom to evaluation o skill screen and how. Examples are provided to illustrate how the model can be uti- development or lized in making screening decisions. Competency. The decisionmaking model begins with factors that trigger the need for screen- ing,such as the level of direct worker-consumer contact,` the characteristics of the consumer served, and the amount of worker supervision present. These trig- gering factors set the stage for determining the type(s)and extent of screening to perform. The next step is to consider the intervening factors that may limit the ability to perform certain kinds of screening, including cost,access,and time constraints. In providing an opportunity to consider intervening factors, the model recognizes that the most optimal screening approaches may not,in fact,be realistic options for all settings. By considering both triggering and intervening factors,the best possible screening approach can be selected. The model assumes that all organizations undertake at least basic screening (interview, verified application, reference checks), even in those situations requiring the most cursory review. Thus, although some might suggest that no screening is necessary for situations in which the prospective volunteer or em- ployee is known to the organization or agency, such an informal approach to screening is not advisable. A formal review and reference process, such as that recommended with the basic screening practices, should be undertaken. Further, with respect to basic screening, organizations and professional associations are encouraged to develop model screening procedures and interview questions as part of their hiring or volunteer placement procedures (see appendixes C and D for suggestions for implementing screening and for sample screening forms, respectively). Two caveats must be given. First, although screening to weed out potentially abusive individuals is important, it should supplement,not substitute for,an evaluation of skill development or competency. Second,all screening practices have limitations.Their use cannot guarantee that individuals who pass through the screening will not abuse children,the elderly,or individuals with disabilities 5whenever possible,wards needing no special definition have been employed in these guidelines.For Clarity,the term"workers"refers to persons serving children,the elderly,or individuals with disabilities, including employees and volunteers. in need of support.Thus,continuing to protect against abuse using posthiring screening and prevention procedures is warranted.' Before examining the specific guidelines,organizations should understand the purpose of screening and the scope of specific practices that can be used to hen an individual screen individuals. In addition,because some practices include access to infor- mation held by the government(e.g.,criminal records), an overview of the legal entrusted with the care framework is also included.This document reviews the purpose and specific of someone abuses types of screening practices and the legal framework for those practices and sets that person and then is forth specific screening guidelines and a decisionmaking model.The appen- dixes include appendix A,The National Child Protection Act of 1993, Pub. L. found to have abused 103--2039---Dec. 20, 1993,and Extracts from the Amendment of the National others previously, Child Protection Act; appendix B,Criminal Justice Information Services(CJIS) Information Letter 95-3; appendix C, Some Suggestions for Implementing questions arise, How Screening in the Organization; appendix D, Sample Forms; and appendix E, Collin such a person be Posthiring Practices. in a position of Caring for children or other Purpose. Protection of children, the elderly, vulnerable individuals? and individuals with disabilities The underlying reason for screening prospective workers who may come into contact with children,the elderly,or individuals with disabilities in need of support is the same--to identify potentially abusive individuals.When an indi- vidual entrusted with the care of someone abuses that person and then is found to have abused others previously,questions arise. How could such a person be in a position of caring for children or other vulnerable individuals?How can this be prevented from happening again? Efforts by States,coalitions, and individual organizations to answer these ques- tions have led to a number of additional inquiries. How much screening should be done and who should decide?Should all who may or do come into contact with these vulnerable populations be screened?Volunteers versus employees? Individual service providers or group and institutional providers?What kind of screening should be done?Federal and State criminal checks?State central child abuse registry checks?In which States?Who should have access to these information data bases?What kinds of limitations should be placed on access to this information?Should these decisions be made at the Federal, State,or local level?What determinations should be left to individual organizations? Should a worker be "on the job"in a paid or volunteer capacity pending the results of screening?Who should bear the cost of the various screening practices? These guidelines provide background information and a structure for analysis of these and other screening issues. The:materials are intended to give those in a position to decide screening matters a solid base from which to make their decisions. 'Although a detailed description of these continuing activities is outside the scope of this document,some activities are noted in appendix E,Posthiring Practices. Screening practices Typically, when background"screening"is discussed,the focus is on the use of information from criminal history records(e.g.,FBI fingerprint checks), It is �] when important to recognize,however,that many other practices can weed out poten- lca Y� tiall abusive workers and volunteers.These range from standard interviewing YP y background "screening" and reference checking to more complex and controversial procedures such as is discussed, the screening against child abuse,reviewing dependent adult abuse and sex offender registries,psychological testing,drug testing, and home visits. (Not all of these focus is on the Use practices can be undertaken in all States,however. The discussion of the legal of information from framework below provides additional information on these practices.) criminal history records Consideration of the following screening methods is incorporated into the (e.g., FBI fingerprint guidelines,particularly in discussion of the decisionmaking model (1)practices checks). it is important30 ` to recognize, however, 4 r that many other I 'a ? M"=„ y. .t✓ d•b .[ 3 �. y practices can weed out F r potentially abusive workers and volunteers. kh ` K s rk K1. �C yh'tt ,r Y,'{r✓ kvr r„ t_. � -� � }. a�z,'��' � r x, � c } �. „e r,�'r �� '�s✓.r:''s+.��,.� ;� ��zf sS�' �r."t '� s rt i�� t _.aA`� `��: n..�"' {rr g �a r, � i„ . { �, yr `' �s� r ��} '"} �'r`,� � .t � {a 3:�,,�,�a4x �� ✓L r,� � � r }' �.L� '� �r: t < �,Oxy-'�:: #',..„ `�' �{ ,, � r �{�� ,r� a t r a• t� � zr� { ,�,: �.. `�� {� s ` � '� ✓ L� eta � a AOX WWW g r ar x r y x �� 4 that can be considered basic screening, (2)more extensive background checks that are frequently used(e.g.,criminal history checks),and(3)special methods that are used infrequently or for special types of workers only.Information about the practices currently being used is primarily limited to those used by organizations and agencies serving children and youth. A study funded by the Study funded by Office of Juvenile Justice and Delinquency Prevention(OJJDP),Effective OJJDP indicated some Screening of Child Care and Youth Service Workers,'surveyed approximately 3,800 child-and youth-serving organizations and agencies nationwide on the differences in the screening mechanisms they used(the study explored cost,timeliness of infor- practices Used t0 mation,quality, and perceived effectiveness).The study's findings indicated screen employees and some differences in the practices used to screen employees and those used to screen volunteers: those used to Screen • For potential employees: volunteers. • Almost all conducted what can be called basic screening of potential employees: personal interviews(98 percent),reference checks with past employers(93 percent);personal reference checks(86 percent); confirmation of educational status(80 percent); and observation of the applicant in the job position(70 percent). ■ Overall,60 percent conducted at least one type of criminal record check on employee applicants; State and local checks were used more often than FBI checks.This figure reflects a range--almost all juvenile detention/corrections facilities(94 percent)conducted criminal record checks on employees,compared with only 43 percent of private schools and 50 percent of youth development organizations. • Fewer than 10 percent used psychological testing,home visits, mental illness/psychiatric history checks,alcohol or drug testing,or State sex offender registry checks on employees. (However, 86 percent of foster care agencies reported conducting home visits of prospective foster care and adoptive homes,) • For potential volunteers: ■ To screen volunteers,76 percent of the respondents used personal interviews and 54 percent used personal reference checks. ■ More than one-third(35 percent)conducted at least one type of criminal record check on volunteer applicants; State and local checks were used more often than FBI checks. Again,this figure reflects a range.Most juvenile detention/corrections facilities (83 percent)conducted criminal record checks on volunteers,compared with only 12 percent of private schools,23 percent of public school districts, and 28 percent of hospitals. ■ No more than 6 percent used psychological testing,home visits,mental illness/psychiatric history checks, alcohol or drug testing,or State sex offender registry checks to screen volunteers. 'ADA Center on Children and the Law,Washington,DC,1995(study funded by the Office of Juvenile Justice and Delinquency Prevention,U.S.Department of Justice,92—MG-CSC--{023). The universe of persons having contact with children, the elderly, and individuals with Item is to disabilities in need of support Attempts to determine who should be screened rapidly reveal the multitude of determine Who should settings in which abuse might be perpetrated. A partial list of settings in which be Screened rapidly individuals come into contact with children,the elderly,and individuals with reveal the multitude of disabilities gives a sense of the enormity of the contact points: Settings in Which abuse ■ Daycare:childcare, senior citizen centers, and community day programs might be perpetrated, for adults. ■ HealtWmentaI health care:hospitals,nursing homes/facilities,intermediate care,congregate care, board and care, group homes,psychiatric hospitals, residential treatment facilities,and"in-home"healthcare. ■ Foster care:placements for adults in need of support services or for children under the care of the State as a result of abuse or neglect or as a consequence of delinquency. • Other out-o€-home settings: assisted living units/community living programs and semi-independent and independent living programs. ■ Schools: public and private, including preschool and nursery school. ■ Shelters: homeless or domestic violence shelters. ■ Youth development.community or volunteer organizations serving youth (e.g.,Court Appointed Special Advocates(CASA),Boy Scouts of America, Girl Scouts USA, Big Brothers Big Sisters). ■ Volunteer programs(for the elderly or individuals with disabilities): Social Security representative payee, American Association of Retired Persons bill payer and representative payee money management,Meals on Wheels, and other community/volunteer programs. Considering that these and other settings can encompass services provided in or out of the home by volunteers or employees,the number of instances in which screening may be considered is extensive.State efforts to coordinate screening are strongly encouraged. The legal frameworW State social welfare and licensing agencies have increasingly required that cer- tain practices be used to screen at least some types of prospective employees, and in a number of States, statutes require that certain screening practices be used for some types of workers. Some of the screening methods involve the use of information that is held by government entities and that may require legisla- tive or administrative action before it can be accessed. Specifically,checks of criminal records and State central abuse registries(which maintain information on "founded" or"substantiated" reports of abuse or neglect) involve such 'Most of the research outlined in this section was concluded in 1995. 6 _ __ governmental compilations of information. Similarly, sex offender registries (stemming from statutes requiring convicted sex offenders to register with law enforcement agencies where they reside,e.g.,Megan's Law)often require legis- lative or administrative action to authorize their use for screening. With a few rare exceptions,the information systems mentioned alcove were cree,t1111g, at originally established for purposes other than the screening of workers.Criminal least with respect to recordkeeping was developed to assist law enforcement or criminal justice enti- Childcare workers, has ties in tracking crime and criminals;central child abuse registries were estab- been a topic Of Federal lished to assist State agencies responsible for child welfare in tracking children about whom allegations of child abuse or neglect may have been made; and sex legislation for some offender registration requirements were designed to aid law enforcement in time. Recent Federal investigating sex crimes by tracking persons convicted of sexual offenses.y action has focused As a result of the different purposes for which these information sources were on criminal records developed, their use to identify potentially abusive individuals has raised ques- tions,spawning the development of procedures that attempt to provide informa- and sex offender tion in a fair manner.Moreover,developing legislation on the appropriate uses registration. of these information compilations raises sometimes conflicting public policies-- the protection of children,the elderly,and individuals with disabilities from potentially abusive individuals,the rehabilitation of offenders,"due process" issues,and privacy interests.Given these conflicting policy goals,it is no surprise that State laws and regulations vary widely in the type and scope of screening required. Federal laws Screening,at least with respect to childcare workers,has been a topic of Federal legislation for some time,10 Recent Federal action has focused on criminal records and sex offender registration. The National Child Protection Act of 1993,11 which was amended by the Violent Crime Control and Law Enforcement Act of 1994,11 addressed national criminal record checks.The National Child Pro- tection Act, as amended,enhanced the existing national criminal check process through which States may authorize national criminal checks on persons providing care to children,the elderly, or individuals with disabilities. This act, as amended,did not itself permit or require that any such checks be done,but 'See the discussion of each type of registry discussed herein.See generally SEARCH Croup,Criminal Justice Information Policy:Original Records of Entry,NCJ-125626,Washington,DC:U.S.Department of Justice,Office of Justice Programs,Bureau of Justice Statistics,November 1990(criminal records); SEARCH Group,Criminal Justice Information Policy:Privacy and the Private Employer,Washington, DC:U.S.Department of Justice,Office of Justice Programs,Bureau of Justice Statistics,1981(criminal records);and National Center for State Courts,Central Registries far Child Abuse and Neglect:National Review of Records Management,Due Process Safeguards and Data Utilization,Washington,DC:U.S. Department of Health and Duman Services,National Center on Child Abuse and Neglect,1988(central child abuse registries). "'See Pub.L.No.98--473,tit.1V,§401(c)(2)(A),1984 U.S.C.C.A.N.(to get title XX funds,States must have background check procedures for childcare facility employees)and the Crime Control Act of 1990, Pub.L.No.101-647(criminal checks required of employees at federally operated and contracted childcare facilities), 'National Child Protection Act of 1993,42 U.S.C.§5119a,Pub.L.No,103-209,107 Stat.2490(1993) (also known as the"Oprah Bill"). 1'For the text of the National Child Protection Act,as amended by the Violent Crime Control and Law Enforcement Act of 1994,see appendix A, 7 � k� maintained respect for State policymaking in this area while encouraging States to consider screening legislation. Whether national checks are required or permit- ted continues to depend on whether there is a Stag statute, approved by the X Attorney General, that specifically authorizes national (fingerprint)checks." ;... ':eglslatlon Appendix B (CJIS Information Letter 95-3) answers many questions about the regarding the screening National Child Protection Act. of persons working Sex offender registration was the focus of the Jacob Wetterling Crimes Against With children, the Children and Sexually Violent Offender Registration Act,passed as part of the Violent Crime Control and Law Enforcement Act of 1994.This act mandated elderly, and individuals that the Attorney General establish guidelines for State programs requiring with disabilities has registration of sex offenders. Among other requirements,offender registration information is to be forwarded to a designated State law enforcement agency, not been passed in which in turn is to transmit the conviction data and fingerprints to the FBI.The all States. information collected is to be treated as private data but can be disclosed to government agencies conducting confidential background checks.1I In addition,criminal checks for home health aides were recently added to the Medicare requirements for home health agencies.11 State laws Legislation regarding the screening of persons working with children,the elderly, and individuals with disabilities has not been passed in all States. To the extent they exist, State screening laws may be found in licensing laws, laws governing State social welfare agencies,and laws regarding specific information systems (e.g.,criminal record repositories,child or elder abuse registries,or sex offender registries). Screening laws vary in the types of workers covered and the types of checks required.Licensing laws are obviously limited to the individuals or entities licensed. States have made differing determinations as to whom to license. Stat- utes that charge the human services department(or similar State agencies)with child welfare and protection responsibilities often only reach those who partici- pate in the child protection system or serve residential and health organizations. Typically,they may include licensed social workers,foster or adoptive parents, and persons who may work with or care for children,the elderly,or individuals with disabilities in other settings such as group homes or residential institutions. Among the licensing and social welfare laws in effect,there is considerable variety in the type of check to he conducted.For example,some States require checks of the State central abuse and neglect registry or criminal history records. A few licensing statutes may be more detailed and require licensees to contact previous employers. "See National Child Protection Act of 1993,Pub.1..No. 103-209,107 Stat.2490,§3(b)(5)and Pub.1,. No.92-544,86 Stat. 1109(authorized national checks for noncriminal justice purposes if pursuant to State statute and through a State agency). 14Subpart(d)also permits disclosure to law enforcement for law enforcement purposes,and the designated State law enforcement agency and any local law enforcement agency authorized by the State agency may release relevant information(other than the victim's identity)that is necessary to protect the public concerning a specific person required to register. 'See Proposed Rule,62 Fed,Reg.11004--05,62 Fed.Reg. 11035(Mar. 10, 1997). ��,- 8 _ State laws also vary in specifying the types of workers to be screened.Some laws requiring criminal checks of home health aides and attendants only cover employees. Other laws may include these providing direct care and substitute caregivers.In addition,mandated settings vary.For example,many States re- quire criminal record checks for daycare centers, some cover schools,some ecause licensing include licensed home healthcare facilities,and some cover any setting in which may not always be an people have supervisory or disciplinary authority over a child.Specific excep- tions,however,often exist. With respect to services for children,exceptions appropriate mechanism have included: to encourage screening, • School-based childcare. a number of States ■ Youth recreation groups such as Scouting or camping organizations. have passed separate • Childcare affiliated with a religious group. Statutes authorizing • Youth programs operated in adult facilities. certain screening ■ Babysitting arrangements. practices. r Single-family"nanny" situations. i Daycare situations in which fewer than a specified number of children--- often three,four, or five---are cared for, Because licensing may not always be an appropriate mechanism to encourage screening,a number of States have passed separate statutes authorizing certain screening practices.These generally include checks of State criminal records or the central child abuse and neglect registry.16 Most States do not maintain regis- tries of persons who are being investigated for or who have committed abuse against the elderly or dependent adults." More than half the States have laws authorizing national criminal history checks for some type of person working with children,the elderly,or individuals with disabilities.A number of:Mates also authorize State criminal history checks (either in lieu of or in addition to the national check). At least 12 States have enacted statutes mandating criminal background checks of nurse's aides; several additional States have proposed legislation."The statutes do vary in that several require a more comprehensive background check than others. Some States set forth a more expansive listing of crimes prohibiting employment,while others broaden their scope beyond the hiring of nurse's aides to all staff who have access to children and adults.in need of supportive services--including,in certain circumstances,volunteers. "'See,e.g.,ALAsx.A STAT.§12.62.035(Michie 1990)(authorizing"an interested person"to request a criminal record cheek---for felonies,contributing to the delinquency of a minor,and sex crimes--on a "person who holds or applies for a position of employment in which the person has or would have supervisory or disciplinary power over a minor or dependent adult"), "All States have statutes providing for the investigation of elderly or dependent adult abuse,and an estimated 42 have some form of mandatory reporting.See L.Stiegel,"Appendix C:Chart compilations on Adult Protective Services and related statutes,"in Recommended Guidelines for State Courts Handling Cases Involving Elder Abuse,Washington,IAC:American Bar Association(written under a grant from the State Justice Institute),1995. "Information obtained from the National Coalition for Nursing Home Reform and Long-Terns Ombudsmen programs revealed that the following States had enacted background checks for nurse's aides(some cover other caregivers as well):California,Florida,Kentucky,Louisiana,Minnesota,Nevada,Oklahoma,Rhode Island,Texas,Vermont,Virginia,and Washington. 9 �� State Policies and Legislation "f Basic principles of screening . r.t a minimum, To prevent abuse and to reduce the corresponding fiscal burdens of investiga- States are encouraged tions,prosecutions,and treatments for the victims and their families,it is in the to require basic interest of States to analyze their screening laws and to pass new or amended legislation, as appropriate.The decisionmaking model outlined in these guide- screening practices, lines can assist legislators and others in such an analysis.At a minimum,how- conSider the adaption ever,States are encouraged to require basic screening practices,consider the of Statutes authorizing adoption of statutes authorizing criminal record checks,and encourage abuse prevention education and training. criminal record checks, ■ States are encouraged to have statutes and regulations requiring the use of and encourage abuse basic screening practices such as appropriately developed applications, prevention education personal interviews,and reference checks for all workers,including and training. volunteers.Depending on the circumstances,additional screening practices may be warranted for specific types of workers in certain settings.As outlined in the decisionmaking model,confirmation of education status may also be an appropriate screening practice. Methods to encourage screening could include incentive programs that provide funds and/or recognition for the use of model screening practices. Screening practices could also be included in certification or licensing requirements,with penalties for noncompliance. Generally,these statutes and regulations should apply to all workers,including volunteers. ■ In keeping with the spirit of the National Child Protection Act of 1993, States should consider the adoption of statutes and regulations authorizing the use of national and/or State criminal record checks, as appropriate. The decisionmaking model provides a mechanism to assist States in determining when legislation authorizing such checks might be appropriate. ■ In authorizing screening practices, States are encouraged to prescribe appeal and review procedures that meet constitutional muster, which may include written notification to applicants concerning any records that will be searched and may provide the applicant an opportunity to refute the information found,as appropriate. Moreover,notification that records will be searched may act as a deterrent to unsuitable applicants. (If the process conveys a sense of respect for the applicant while explaining the need for screening,it need not alienate prospective workers.) ■ States are urged to consider enacting and implementing statutes and regulations that encourage abuse prevention training for all workers (including employees and volunteers)at service agencies,organizations, and facilities for children and dependent adults. �� 10 Fn Criminal record repositories An accurate and complete criminal record repository with records that can beefficiently accessed is the goal.Toward this end, States are encouraged to consider: CCUIate and' • Passing or revising statutes and regulations on the appropriate use of complete criminal criminal history information and developing specific criteria for using these ; records to screen persons working with children,the elderly,and individuals record r�p�SltOTy with with disabilities.States should review the National Child Protection Act,as records that can be amended(see appendix A),for limitations on the use/disclosure of EBI efficiently accessed is criminal record checks and the requirements to complete records lacking disposition data. the goal. • Passing laws allowing access to State criminal record information to permit broad screening of persons who work with children, the elderly, and individuals with disabilities.Such laws are warranted because the current national criminal record system does not include all records in all States (many States have limited computerized records). • Reducing the financial burden of conducting background checks.This could be done by incorporating at-cost fees and providing discounts for both volunteers at nonprofit organizations and workers at daycare centers in poverty areas and by providing volume discounts to employers. For States requiring checks,the cost to those seeking the checks should be minimal and subsidized by the State,to the extent feasible. State central abuse and neglect registries Almost all States currently have central child abuse and neglect registries. In addition,although most States do not maintain elder or dependent adult abuse registries, all have statutes providing for the investigation of elder or dependent adult abuse and almost all have some form of mandatory reporting of abuse. States are encouraged to consider: • Creating and maintaining registries where they do not exist. ■ Establishing clear policies for abuse,licensing,and certification registries for purposes of screening.These policies should include definitions and specific guidelines consistent with due process in regard to the use of registries for screening and guidelines on retention of information,including methods for purging names and cases and methods for accurately reflecting the results of dispositions,hearings,and appeals by those listed in the registries. • Separating the employment or volunteer screening function from the use of civil abuse and neglect registries as a tool for research,diagnosis,and risk assessment. ■ Collaborating with other jurisdictions to create standardized definitions of abuse.This would make registries more consistent and ease the exchange of information among jurisdictions. A national network of abuse registry directors or other interstate panels could facilitate the development of these standardized definitions. F r Defining"abuse"in registries of dependent adult abuse to include fiduciary g ri abuse or exploitation and mental harm. ■ Ensuring that abuse registries are indexed by perpetrator,nature of offense, I States and locale to ease access to information;enacting statutes or implementing currently and and procedures enabling cross-referencing between child and adult have laws requiring abuse registries. Sex offenders released from custody to State sex offender registration register With State or All States currently have laws requiring sex offenders released from custody to local law enforcement register with State or local law enforcement agencies where they reside.The Jacob Wetterling Crimes Against Children and Sexually Violent Offender Reg- agencies Where they istration Act(Wetterling Act),42 U.S.C. 14071,sets forth Federal law require- reside. ments for these registries. States are encouraged to consider: ■ Permitting access to organizations serving children and dependent adults for screening purposes. ■ Developing a flagging system for those sex offenses in which the victim was a child or dependent adult. ■ Compiling an automated,up-to-date, statewide listing of registered sex offenders to facilitate screening. • Implementing procedures that ensure offender compliance with registration requirements. One method of ensuring compliance would be to increase awareness among local jurisdictions and offenders regarding registration requirements immediately after every move. One possibility would be not only to require the individual offender to register,but also to require the institution from which he or she was released or the legal entity that rendered the offender guilty of a sex crime to forward the information. Another compliance measure is the address verification process found in the Wetterling Act. ■ Increasing the sharing of information among criminal justice agencies, particularly from the local to the State level,to enable screening to be conducted. Information, interstate communication, and coordination In conjunction with Federal guidelines, States have the power to enhance com- munication both within their own State agencies and with other States. In order for interstate information to be accessed effectively through registries,criminal record repositories,and other data banks used in screening,States are encour- aged to consider: ■ Establishing a mechanism to develop appropriate,common statutory definitions of abuse and neglect and to clarify the rights and responsibilities of all parties. �� 12 ■ Increasing communication,coordination,and cooperation between the various repositories,other law enforcement/criminal justice entities,State regulatory/licensing bodies,and community agencies. • Working with interstate organizations representing State interests (e.g., National Governors Association)toward the development of uniform romputer systems offense codes,reporting procedures, and standardized training for personnel that efficiently and who enter and document data in criminal record repositories and other quickly transmit information registries. information�rminf ng screelaia • Modifying current criminal history information systems so that all records ling information l help containing crimes involving children,the elderly, and individuals with p disabilities are flagged for easy and immediate identification during decrease the cost background screening. of accessing this ■ Developing computer systems that efficiently and quickly transmit information. screening information and that may ultimately help decrease the cost of accessing this information. In the 1990's, the number and extent of online computer systems has increased significantly. Facilitating access to specialized computer networks would be one means of increasing the number of organizations able to use this information. Some States are experimenting with assisting agencies in accessing computer networks and could continue this trend by creating specialized user lists for organizational access to certain information in the registries. ca -ecial considerations In addition to directly encouraging;or requiring screening by agencies serving children and youth,States regulate a wide range of activities that also impact screening. States may wish to consider using these other regulatory powers further to systematize identification of unsuitable workers. ■ Increase the role of State licensing agencies.Many aspects of services provided to children,the elderly,or individuals with disabilities are subject to licensing regulations and professional certification.The following efforts could be useful. ■ Establish clear procedures for timely disposition of abuse cases. ■ Implement a system for sharing reported complaints of abuse among social services and agencies.This system should include appropriate due process safeguards, a clear statement of investigative responsibilities, and a checklist of the duties to notify other agencies regarding those committing relevant crimes. ■ Adopt clearly written policies on information sharing between agencies. • Develop and implement mechanisms within and between States to track convicted offenders and prevent their continued work with children,the elderly,and individuals with disabilities. ■ Develop licensing/registration laws and regulations that include minimum staff qualifications,professional and personal reference checks,training(includes abuse-awareness instruction),clearly defined 13 � requirements for adequate supervision,a written application with a signed affidavit verifying the truthfulness and accuracy of the information in the application coupled with a clear statement that untruthfulness is a basis for suspension or termination of employees/ 4:r :.'trate regulations volunteers,and authorization of the licensing agency to impose fiscal encouraging insurance penalties and/or revocation of the license. coverage of employers In revising licensing/registration laws,particular consideration should be given to reviewing existing exemption or exception clauses so that may promote careful licensing/registration provisions will encompass entities providing review of agency services to children,the elderly,and individuals with disabilities, as screening mechanisms appropriate.In addition, agencies should be equipped with sufficient staff to monitor compliance with laws and regulations. and consequences of N Consider developing incentives for insurance companies to expand their screening in order to role in providing coverage to entities providing services to children,the maintain coverage. elderly,and individuals with disabilities.State regulations encouraging insurance coverage of employers may promote careful review of agency screening mechanisms and consequences of screening in order to maintain coverage.The insurance industry could take the lead in addressing concerns regarding the suitability of persons to work with or around vulnerable populations. ■ Consider statutory amendments that would require employers to report employee or volunteer terminations from employment due to inappropriate conduct toward a consumer. Guidelines for Organizations Developing Screening Policies Levels of screening Organizations providing care or services to children,the elderly, and individuals with disabilities should adopt a screening policy.The three-part decisionmaking model discussed later in this report is a useful guide for organizations in devel- oping such a policy. Issues appropriate for a screening policy include: ■ Statements on minimum required screening standards. ■ Guidelines on when more extensive screening practices should be used. ■ Provisional hiring policies. ■ Guidelines on how to assess background screening information once it is received. ■ Maintenance and dissemination of background screening records. ■ Standards for working with vulnerable populations. ��, 14 * G Applicants should be advised of the organization's screening policy.reviewing ' this policy annually---and as new information on available mechanisms arises--- is also appropriate. All applicants who are seeking a position to work or volunteer with children, fic the elderly,or individuals with disabilities should be screened at a basic level. Basic screening includes: disqualification of a potential or ■ A comprehensive application form with a signed statement. worker f A thorough personal interview that examines an applicant's past volunteer is appropriate employment or volunteer experience and explores other indicators of when screening potential problem behavior. indicates that the • Reference checks with past employers(or appropriate reference checks for individual, as an adult, volunteers and young adults)and personal contacts. perpetrated any crime Each applicant's references should be checked completely. In addition,a confir- involving a child mation of education status may be appropriate. and/or a dependent Additional screening practices may also be warranted.Thorough consideration adult, regardless of of all relevant factors will assist an organization in determining whether addi- tional screening is warranted for some or all of its workers.The decisionmaking how long ago the model(see page 18)can guide organizations in making this determination.Or- incident occurred, ganizations using additional screening mechanisms(e.g.,personality or psycho- and/or any violent logical testing,criminal records checks)are,.advised to do so in conjunction with basic screening practices and with a full understanding of the limitations of each crime within the past of the screening practices used. 10 years. Results of screening Once screening information is received,it is important to have strategies for dealing with the information,especially when the screening process has yielded questions about the applicant. An organization's strategies for dealing with screening results should be set forth clearly in written policies. To the extent possible,the hiring or placement of an applicant should be de- layed until the screening process is completed. If this is not possible,the appli- cant,pending completion of the screening process,should be restricted to supervised situations or situations in which one other worker is present.The applicant should never be alone with vulnerable individuals. In addition,the organization is advised to retain the right to terminate the worker or volunteer if the screening yields adverse information or reveals that incorrect information was provided by the applicant. As a minimum standard, automatic disqualifica- tion of a potential worker or volunteer is appropriate when the screening results indicate that the individual,as an adult,perpetrated any crime involving a child or a dependent adult,regardless of how long ago the incident occurred,or any violent crime within the past 10 years. It is recommended that disqualification for all other crimes and/or questionable behavior be discretionary, with incidents evaluated on the basis of consultation with appropriate professionals and the following factors: Is � � ■ The relationship between the incident and the type of employment or service that the applicant will provide. ■ The applicant's employment or volunteer history before and after the he decisionmaking incident. model is designed to ■ The applicant's efforts and success at rehabilitation. facilitate a serious, ■ The likelihood that the incident would prevent the applicant from performing his or her responsibilities in a manner consistent with the safety careful examination and welfare of the consumers served by the agency, focusing on ■ The circumstances and/or factors indicating the incident is likely to be opportunities for repeated. harm. This model is ■ The nature,severity, number, and consequences of the incidents disclosed. not the only set of 8 The circumstances surrounding each incident, including contributing steps that Could be societal or environmental conditions. developed. 0 The age of the individual at the time of the incident. ■ The amount of time elapsed since the incident occurred. Deciionmakin±g Model The number of persons who may have contact with children and vulnerable adults is extensive. Countless different professions and types of organizations serve these populations. Given the need to protect children and vulnerable adults from abuse in a variety of settings and the significant differences in orga- nizational purpose, staffing needs, and available resources, these guidelines present a decisionmaking model rather than a list of screening practices to be used in every circumstance. The model poses questions to ask when deciding which background screening practices to utilize. The model assumes that screening for any position will include at least a written application with a signed statement,professional and personal reference checks, and an interview. Supplemental screening measures may also be warranted. The decisionmaking model provides a framework for analyzing when to con- duct supplemental screening practices. As a framework to assist States,organi- zations, and others in developing screening policies, the model reflects the desire of Congress to encourage screening practices while maintaining defer- ence to the States on this issue."The decisionmaking model is designed to fa- cilitate a serious,careful examination focusing on opportunities for harm.This model is not the only set of steps that could be developed. states, coalitions, associations,and organizations are encouraged to develop screening practices for use in particular settings. screening for specific settings and types of work- ers(employees or volunteers)could also incorporate evaluations of competence for particular tasks;however, this model does not directly address competence goals. "Although this decisionmaking model was drafted for States,organizations,and others,some language may pertain to organizations only. ,{ h6 Further, screening must be placed in context.It is one tool aimed at preventing harm. Others include education(of staff and volunteers,parents and guardians, children and vulnerable adults)and abuse prevention policies (discouraging ' opportunities for abuse and encouraging children and vulnerable adults to voice concerns about inappropriate behavior). Appendix C, Some Suggestions for clear Implementing Screening in the organization,and appendix'E,Posthiring Prac- understanding of the tices,present additional information that may be useful.These are suggestions for consideration,there may be many other ways to implement screening. specific potential for harm associated with Preparation steps before using the model particular positions Review tasks and positions will help to focus Reviewing the types of positions in the organization and the general tasks and the discussion of characteristics of each is useful before beginning to assess the screening re- screening issues. quired for a particular type of position. Screening to prevent harm should supplement selection procedures aimed at evaluating the qualifications of an applicant for a particular task or job. This decisionmaking model focuses on the former. Review harms Before beginning to use the model, it is also useful to ask. What are the harms that are being screened against?Physical, sexual, and emotional abuse?Theft and other property offenses?Arson, assault,or murder?A clear understanding of the specific potential for harm associated with particular positions will help to focus the discussion of screening issues. For example,concerns about theft may be especially important for certain programs serving the elderly. The model Step 1: Assessment of triggers The screening decisionmaking model includes three major steps.The first step requires an assessment of the presence and degree of screening"triggers." These triggers can be divided into three categories—those involving the setting, those pertaining to the worker's contact with the adult or child,and special considerations. Setting considerations: • Will others(adults or children)be present during the contact(the opportunity for abuse is increased if no one else is present)? • Who are those other people(the opportunity for abuse may still be exceptionally high if young children or certain vulnerable adults are the only others present)? • Will the worker be closely monitored and supervised? ■ What is the precise nature of the worker's involvement with the organization and with the client population(whether the worker is an employee or volunteer may be part of this assessment)? 17 � �bdk C6 Wtogs Sam �. �. MEN LLL nfy own AAA MA wo Way 1w Wift � 1-77 TO 1 ��n.. t1t x� t � wN 18 ■ What is the physical location of the contact(e.g.,in a classroom,a camp, rsr anywhere---care should be taken in considering all activities and their �:<• , different physical locations,including transportation to and from events)? : Contact considerations; `: ..::.,pertain screening ■ The duration of the contact(how much time is spent with the client per mechanisms may not occasion). be available. A number ■ The frequency of the contact and the length of the relationship(e.g.,one- o f States simply do not time only,once a week for a year). ■ The type of contact(e.g.,does the worker have direct contact with children authorize criminal or vulnerable adults or does he or she have administrative or ether duties record checks for a that support the activities of the organization?With the latter,is there in fact number of types of one-on-one contact?). , persons serving Special considerations.Are there special circumstances that should be factored into the screening decision?At this point,an examination of the vulnerability of children, the elderly, the individuals served is important. Those whose ability to communicate is im- or individuals with paired because of age,infirmity,life history,or other reasons may be exception- disabilities. ally vulnerable to abuse.For example,children with certain learning disabilities or those with a history of abuse or neglect may fall into this category. There may also be State laws or regulations that require certain screening prac- tices to be used,triggering the use of a certain screening method.For example, States may require that State or Federal criminal record checks be done. if a State license or certification is required,statutory or regulatory requirements may also be in place. Step 2: Evaluation of intervenors to deeisionmahing With the triggers in mind, consideration moves to the second step of evaluating "intervenors,"or items that may limit or affect the screening decision: ■ Unavailable or inaccessible information.Certain screening mechanisms may not be available. For example,a number of States simply do not authorize criminal record checks for a number of types of persons serving children,the elderly,or individuals with disabilities. ■ Unexpected absences or departures.An immediate need for staff may also"intervene"in the screening decisionmaking process.'-0 ■ Liability concerns.The risk of liability may affect screening decisions. Federal,State,or local laws may give applicants and employees certain legal rights.For example,certain questions may not be asked during an interview/application process,and generally all inquiries must be relevant to the task,or position at hand.Liability concerns could also stern from negligent hiring torts; organizations have been sued when a client was injured by an employee or volunteer they selected. 2OTo reduce the utilization of unscreenedindividuals in emergency situations,childcare centers and others that frequently have unexpected personnel departures may form relationships with umbrella organizations or private group,;to maintain a roster of screened individuals who can provide personnel support,A screened staff person may also be designated as a"floater"to fill in as needed. 19 �� ■ Presence of other risk-reduction measures.A consideration of other risk- reduction measures in place is helpful in evaluating the need for specific screening practices. However,risk-reduction measures as intervenors do not necessarily obviate the need for supplemental screening. Rather,their ...ircumstances presence is a pragmatic consideration in evaluating the screening practices in which repeated used. Risk-reduction measures may include training programs or levels of supervision. One-On-One contact ■ Financial or human resources.The practical impact that financial and occurs between one human resources may have on screening is also a factor to be considered. worker and one child Step 3: Analysis and selection of screening practices or dependent adult, The third step puts information gleaned from steps I and 2 together with vari- often in very private ous screening options.The model assumes that,based on this information, surroundings, will supplemental screening practices may be warranted.The advantages and disad- merit Supplemental vantages of each screening practice should be reviewed at this time. Screening practices. As the extent and number of triggers increase, supplemental screening measures are appropriate.For example,circumstances in which repeated one-on-one con- tact occurs between one worker and one child or dependent adult,often in very private surroundings, will merit supplemental screening practices. ! Supplemen- tal screening practices might include the following: ■ Confirmation of a person's educational status(this may be particularly appropriate for young workers for whore a professional reference may not be available or for situations in which the educational degree is relevant to the task to be performed by the applicant). ■ Motor vehicle record check. ■ Local,State,or FBI criminal record check. ■ Check of the central child or dependent adult abuse registries. ■ Sex offender registry check. ■ Horne visits. ■ Psychological testing. ■ Alcohol or drug testing. ■ Psychiatric history check. An example using the decisionmaking model A mentoring program in which mentors are matched with children offers a good illustration of the use of the decisionmaking model. The goal is to foster one- on-one relationships between children and supportive nonfamilial persons to build the children's self-esteem and expand their view of the world. This '"Some local chapters of Big Brothers Big Sisters have developed extensive screening procedures_For example,Big Brothers Big Sisters of Greater Lowell,Massachusetts,has developed a comprehensive interview screening tool(see appendix D).Further,where authorized by law to do so,Big Brothers Big Sisters generally obtains criminal record checks on their volunteer.;andstaff. 20 example assumes that the mentoring prograrn is an offshoot of another organi- zation and is limited to one city in one State. The program has an extremely limited budget with very few paid staff(mostly a percentage of the time of three individuals who have other duties as well).All of the mentors are volunteers. mentoring Step l: Assessment of triggers program in which Setting Considerations: mentors are matched ■ Will others be present during the contacts?Although mentor programs vary with children offers widely, assume that in this case,the contacts are set up directly by the a good illustration mentor and child---perhaps the first Saturday afternoon of the month for outings. Although the organization encourages educational or sports of the use of the activities(e.g.,visits to the library,museum,bowling)in which other adults decisionmaking or children are generally present,these"public"activities need not take place. The mentor and child might choose to go hiking or sit in a park and model. play cards. ■ Who else might be present?Under this scenario,it could be anyone or no one. ■ Will the mentor be closely monitored and supervised?In this case,assume that the initial meeting between a mentor and child takes place with someone from the sponsoring organization. After that, the mentor will check in with someone at the organization, at least by telephone, to report on how the visits with the child are going.Every few months, the mentor meets with this"monitor."In addition,the mentor and child attend group events that may be sponsored by the organization.For example, a picnic takes place during the summer.These events occur once or twice a year. Further,the mentor picks the child up for each visit and drops the child off afterward and may briefly see the child's guardian at those pickup and dropoff times. More often at first,and then every few months, someone at the sponsoring organization calls the child and his or her parent or guardian to see how the visits are going. ■ How will the mentor be involved with the organization?In this case, the mentor will be a volunteer who spends at least several hours once a month with a child. Some additional time will be spent conversing with staff at the sponsoring organization about how the visits are going and how best to work with a child of that age. ■ Where will the visits take place?Because the mentor picks up and drops off the child,the visits will include several different physical locations:the child's residence,the mentor's vehicle(or a bus or cab); and a variety of other locations such as a restaurant, sports facility,park, hiking trail, zoo, museum,or movie theater.The visits could, in fact,take place at the mentor's home(for example,the mentor and child decide they want to learn to make pizza). Contact considerations: ■ How much time will the mentor spend with the child on each visit or outing?Under this scenario, anywhere from 1 to 6 hours. 21 �� ■ What will the scope and frequency of the contacts be?At least once a month for a period of a year. r ■ What type of contact will the mentor have?Each mentor will have direct, one-on-one contact with a single child. �everal factors would trigger Special considerations.In this scenario,the children are preteen youth. Gener- ally,they have experienced some neglect or abuse and have been referred to the supplemental sponsoring organization for matching with an adult through social service work- screening practices: ers,foster parents, and school counselors.Their personal histories may make thein particularly vulnerable to abuse. repeated, direct, one-on-one contact Summary of step 1:Assessing the presence and degree of screening trig- gers.In reviewing the answers to the series of questions that constitute the first over a period of a year; step,it becomes clear that in this case,several factors would trigger supplemen- limited ability of the tal screening practices.repeated,direct,one-on-one contact over a period of a organization to monitor year; limited ability of the organization to monitor the visits; and children who the visits; and children may be particularly vulnerable to abuse. who may be particularly Step 2: Evaluation of intervenors vulnerable to abuse. The second step is to examine the factors that may"intervene"and affect the ability to screen.This scenario assumes that certain information—State central child abuse registry and sex offender registry information---is not available. Likewise,it assumes that State criminal record checks(done by name, not fin- gerprint)are not required but are available for a fee of$5 per name. In this ex- ample,Federal(fingerprint)checks are not authorized by State statute. Step 3: Analysis and selection of screening practices The basic screening practices should be utilized. In addition,under the scenario outlined above, supplemental screening is warranted.The repeated one-on-one contact,which may take place anywhere at various times of the day,presents risks. Because there is limited ability to monitor the mentor and the fee assessed for a State criminal check is relatively modest, use of this check would appear to be warranted. A check with the Department of Motor Vehicles(if the infor- mation is available in the State)may also be appropriate. A different set of facts might lead to a different decision.For example, if the applicants were high school students (generally age 4.5 to 17 at the time they applied), some evaluators might find that criminal checks were not warranted. Others would view the cost as being minimal(and able to be passed on to the applicant without causing the loss of volunteers)and would proceed with the criminal check. Conclusion Screening those who work with children,the elderly, and individuals with dis- abilities is an important component in the prevention of abuse. Such practices, from basic screening methods (written applications, interviews, and reference checks)to other,more extensive or specialized practices(checks of criminal � �� 22 records,abuse registries, or sex offender registries), send a clear message that society values children,the elderly,and individuals with disabilities and will >: not tolerate their abuse. These guidelines highlight the importance of screening practices and,through ecause screening the decisionmaking model,provide a useful tool that States,organizations, and others can use when developing their own screening policies and practices. is not a guarantee Because screening is not a guarantee that abuse will not occur, it is critical for that abuse Will not all concerned to incorporate screening as a part of broader abuse prevention i policies and practices (see appendix E,l'osthiring Practices). occur, it IS critical for all concerned to incorporate screening as a part of broader abuse prevention policies and practices. — — _ 23 �� Appendix A: The National child Protection Act of 1993, Pub. L. 103-209—Dec. 20, 1993, and the Amendment of the National Child Protection Act 107 STAT. 2490 PUBLIC LAW 103-209--DEC. 20, 1993 PUBLIC LAW 103--209 103d Congress An Act To establish procedures for national criminal background checks for child care providers, Dec.20. 1993 (H1. 12P) Be it enacted by the Senate and House of Representatives of the United National Child States of America in Congress assembled, protection Act of 1991 SECTION 1. SHORT TITLE. Intergovernmental relations. 42 LSC 5101 note. This Act may be cited as the"National Child Protection Act of 1993". 42 USC 5119, SEC. 2. REPORTING CHILD ABUSE CRIME INFORMATION. (a) IN GENERAL,—In each State,an authorized criminal justice agency of the State shall report child abuse crime information to,or index child abuse crime information in,the national criminal history background check system. (b) PROVISION OF STATE CHILD ABusE CRIME RECORDS THROUGH THE NATIONAL CRIMINAL HISTORY BACKGROUND CHECK SYSTEM.—(1)Not later than 180 flays after the date of enactment of this Act,the Attorney General shall, subject to availability of appropriations— (A)investigate the criminal history records system of each State and determine for each State a timetable by which the State should be able to provide child abuse crime records on an on-line;basis through the national criminal history background check system; (B) in consultation with State officials,establish guidelines for the re- porting or indexing of child abuse crime information,including guidelines relating to the format,content, and accuracy of criminal history records and other procedures for carrying out this Act; and (C)notify each State of the determinations made pursuant to subpara- graphs (A)and(B). (2)The Attorney General shall require as a part of each State timetable that the State— (A)by not later than the date that is 3 years after the date of enactment of this Act,have in a computerized criminal history file at least 80 percent of the final dispositions that have been rendered in all identifiable child abuse crime cases in which there has been an event of activity within the last 5 years; 25 � �1� (13)continue to maintain a reporting rate of at least 80 percent for final dispositions in all identifiable child abuse crime cases in which there has been an event of activity within the preceding 5 years;and (C)take steps to achieve 100 percent disposition reporting,including data quality audits and periodic notices to criminal justice agencies identify- ing records that lack final dispositions and requesting those dispositions. (c)LIAISON.—An authorized agency of a State shall maintain close liaison with the National Center on Child Abuse and Neglect, the National Center for Missing and Exploited Children,and the National Center for the Prosecution of Child Abuse for the exchange of technical assistance in cases of child abuse. (d)ANNUAL SUMMARY.—(I)The Attorney General shall publish an annual statistical summary of child abuse crimes. (2)The annual statistical summary described in paragraph (1) shall not con- tain any information that may reveal the identity of any particular victim or alleged violator. (e)ANNUAL REPORT.—The Attorney General shall,subject to the availability of appropriations,publish an annual summary of each State's progress in report- ing child abuse crime information to the national criminal history background check system. (f)STUDY OF CHILD ABUSE OFFENDERS.—(])Not later than 180 days after the date of enactment of this Act,the Administrator of the Office of Juvenile Justice and Delinquency Prevention shall begin a study based on a statistically signifi- cant sample of convicted child abuse offenders and other relevant information to determine— (A)the percentage of convicted child abuse offenders who have more than I conviction for an offense involving child abuse; (13)the percentage of convicted child abuse offenders who have been convicted of an offense involving child abuse in more than I State; and (C)the extent to which and the manner in which instances of child abuse form a basis for convictions for crimes other than child abuse crimes. Reports, (2)Not later than I year after the date of enactment of this Act, the Admin- istrator shall submit a report to the Chairman of the Committee on the Judiciary of the Senate and the Chairman of the Committee on the Judiciary of the House of Representatives containing a description of and a summary of the results of the study conducted pursuant to paragraph(1). 42 USC 5119a. SEC.3.BACKGROUND CHECKS. (a)IN GFNERAL.-4 1)A State may have in effect procedures(established by State statute or regulation)that require qualified entities designated by the State to contact an authorized agency of the State to request a nationwide background check for the purpose of determining whether a provider has been convicted of a crime that bears upon an individual's fitness to have responsibility for the safety and well-being of children. (2)The authorized agency shall access and review State and Federal crimi- nal history records through the national criminal history background check sys- tem and shall make reasonable efforts to respond to the inquiry within 15 business days. (b)GUIDELINES.—The procedures established under subsection (a) shall require- 26 ........... (1)that no qualified entity may request a background check of a pro- vider under subsection.(a)unless the provider first provides a set of finger- prints and completes and signs a statement that— (A)contains the name,address, and date of birth appearing on a valid identification document(as defined in section 1028 of title 18, United States Code)of the provider; (B)the provider has not been convicted of a crime and, if the pro- vider has been convicted of a crime,contains a description of the crime and the particulars of the conviction; (C)notifies the provider that the entity may request a background check under subsection(a); (D)notifies the provider of the provider's rights under paragraph (2); and (l ) notifies the provider that prior to the completion of the back- ground check the qualified entity may choose to deny the provider un- supervised access to a child to whom,the qualified entity provides child care; (2)that each provider who is the subject of a background check is entitled— (A)to obtain a copy of any background check report;and (B)to challenge the accuracy and completeness of any information contained in any such report and obtain a prompt determination as to the validity of such challenge before a final determination is made by the authorized agency; (3)that an authorized agency, upon receipt of a background check re- port lacking disposition data,shall conduct research in whatever State and local recordkeeping systems are available in order to obtain complete data; (4)that the authorized agency shall make a determination whether the provider has been convicted of,or is under pending indictment for, a crime that bears upon an individual's fitness to have responsibility for the safety and well-being of children and shall convey that determination to the quali- fied entity; and (5)that any background check under subsection(a)and the results thereof shall be handled in accordance with the requirements of Public Law 92--544. (c)RErLLATioNs.--(1)The Attorney General may by regulation prescribe such other measures as may be required to carry out the purposes of this Act, including measures relating to the security,confidentiality,accuracy,use,mis- use, and dissemination of information,and audits and recordkeeping. (2)The Attorney General shall, to the maximum extent possible,encourage the use of the best technology available in conducting background checks. (d)LIABI.rrv.--A qualified entity shall not be liable in an action for dam- ages solely for failure to conduct a criminal background check on a provider, nor shall a State or political subdivision thereof nor any agency,officer or em- ployee thereof,be liable in an action for damages for the failure of a qualified entity to take action adverse to a provider who was the subject of a background check. (e)FEES.--In the case of a background check pursuant to a State require- ment adopted after the date of the enactment of this Act conducted with -- - - � � 27 fingerprints on a person who volunteers with a qualified entity,the fees collected by authorized State agencies and the Federal Bureau of Investigation may not exceed the actual cost of the background check conducted with fingerprints. The States shall establish fee systems that insure that fees to non-profit entities for background checks do not discourage volunteers from participating in child care programs. 42 USC 5119b. SEC.4.FUNDING FOR IMPROVEMENT OF CHILD ABUSE CRIME INFORMATION. (a) USE OF FORMULA GRANTS FOR IMPROVEMENTS IN STATE RECORDS AND SYS- TEMS.—Section 509(b)of the Omnibus Crime Control and Safe Streets Act of 1968 (42 [J.S.C. 3759(b))is amended— (1)in paragraph(2) by striking "and" after the semicolon; (2) in paragraph(3)by striking the period and inserting"; and"; and (3)by adding at the end the following new paragraph: "(4)the improvement of State record systems and the sharing of all of the records described in paragraphs(1), (2), and (3) and the child abuse crime records required under the National Child Protection Act of 1993 with the Attorney General for the purpose of implementing the National Child Protection Act of 1993.". (b) ADDITIONAL FUNDING GRANTS FOR THE IMPROVEMENT OF CHILD ABUSE CRIME INFORMATION.—(I)The Attorney General shall, subject to appropriations and with preference to States that,as of the date of enactment of this Act,have in computerized criminal history files the lowest percentages of charges and dispositions of identifiable child abuse cases, make a grant to each State to be used— (A)for the computerization of criminal history files for the purposes of this Act; (B)for the improvement of existing computerized criminal history files for the purposes of this Act; (C)to improve accessibility to the national criminal history background check system for the purposes of this Act; and (D)to assist the State in the transmittal of criminal records to, or the indexing of criminal history record in, the national criminal history back- ground check system for the purposes of this Act. Appropriation (2)There are authorized to be appropriated for grants under paragraph (1)a authorization. total of$20,000,000 for fiscal years 1994, 1995, 1996, and 1997. (C)WITHHOLDING STATE FUNDS.—Effective I year after the date of enactment of this Act, the Attorney General may reduce,by up to 10 percent,the allocation to a State for a fiscal year under title I of the Omnibus Crime Control and Safe Streets Act of 1968 that is not in compliance with the requirements of this Act. 42USC 51J9c. SEC.S.DEFINITIONS. For the purposes of this Act-- (1)the term"authorized agency" means a division or office of a State designated by a State to report,receive,or disseminate information under this Act; (2)the term "child"means a person who is a child for put-poses of the criminal child abuse law of a State; 28 (3)the term"child abuse crime"means a crime committed under any law of a State that involves the physical or mental injury, sexual abuse or exploitation,negligent treatment,or maltreatment of a child by any person; (4)the term"child abuse crime information"means the following facts concerning a person who has been arrestee)for,or has been convicted of,a child abuse crime: full name,race,sex,date of birth,height,weight,finger- prints,a brief description of the child abuse crime or offenses for which the person has been arrested or has been convicted,the disposition of the charge,and any other information that the Attorney General determines may be useful in identifying persons arrested for,or convicted of, a child abuse crime; (S)the term "child care"means the provision of care, treatment,educa- tion,training,instruction, supervision,or recreation to children by persons having unsupervised access to a child; (6)the term"national criminal history background check system" means the criminal history record system maintained by the Federal Bureau of Investigation based on fingerprint identification or any other method of positive identification; (7)the term"provider"means-- (A)a person who--- (i)is employed by or volunteers with a qualified entity; (ii)who owns or operates a qualified entity; or (iii) who has or may have unsupervised access to a child to whom the qualified entity provides child care; and (B)a person who--- (i) seeks to be employed by or volunteer with a qualified entity; (ii) seeks to own or operate a qualified entity;or (iii)seeks to have or may have unsupervised access to a child to wham the qualified entity provides child care; (8)the term"qualified entity'means a business or organization, whether public, private,for-profit, not-for-profit,or voluntary,that provides child care or child care placement services, including a business or organi- zation that licenses or certifies others to provide child care or child care placement services;and (9)the term"State"means a State,the District of Columbia, the Com- monwealth of Puerto Rico, American Samoa,the Virgin Islands,Guam, and the Trust Territories of the Pacific. Approved December 20, 1993 LEGISLATIVE HISTORY—H.R. 1237. HOUSE REPORTS: No. 143-393(Comm.on the Judiciary) CONGRESSIONAL RECORD. Vol. 139(1993): Nov. 20.considered and passed House and Senate. WEEKLY COMPILATION OF PRESIDENTIAL DOCUMENTS. Vol. 29 (1993): Dec. 20. Presidential remarks. 29 See.320928.AMENDMENT OF THE NATIONAL CHILD PROTECTION ACT OF 1993. (a)PROTECTION OF THE ELDERLY AND INDIVIDUALS WITH DISABILITIES.-- (1)BACKGROUND CHECKS.--Section 3(a)(1)of the National Child Protection Act of 1993 (42 U.S.C. 5119x)is amended by striking "an individual's fitness to have responsibility for the safety and well-being of children"and inserting"the provider's fitness to have responsibility for the safety and well-being of children, the elderly, or individuals with disabilities". (2)GUIDELINES.—Section 3(b)of the National Child Protection Act of 1993 (42 U.S.C.5119b(b))is amended— (A)in paragraph (1)(E)— (i)by striking"child"the first place it appears and inserting "person";and (ii)by striking"child"the second place it appears; and (B) in paragraph (4) by striking "an individual's fitness to have responsibility for the safety and well-being of children"and inserting "the provider's fitness to have responsibility for the safety and well- being of children, the elderly,or individuals with disabilities". (3)DEFINITION OF CARE.—Section 5 of the National Child Protection Act of 1993 (42 U.S.C. 5119c(5))is amended— (A)by amending paragraph(5)to read as follows: "(5)the term `care' means the provision of care, treatment, education, training, instruction,supervision,or recreation to children,the elderly,or individuals with disabilities;"; and (B)in paragraph(8)by striking"child care"each place it appears and inserting"care". (b) INFORMATION REQUIRED TO BE REPORTED.--Section 2(a)of the National Child Protection Act of 1993 (42 U.S.C. 5119(a))is amended by adding at the end"A criminal,justice agency may satisfy the requirement of this subsection by reporting or indexing all felony and serious misdemeanor arrests and dispositions.". (C)CLARIFICATION OF IMMUNITY PROVISION.—Section 3(d)of the National Child Protection Act of 1993 (42 U.S.C. 5119a(d))is amended by inserting "(other than itself)" after"failure of a qualified entity". (d) DEFRAYMENT OF COSTS TO VOLUNTEERS OF CONDUCTING BACKGROUND CHECKS.—Section 4(b)of the National Child Protection Act of 1993 (42 U.S.C. 5119b(b))is amended— (1)by striking"and"at the end of subparagraph (C); (2)by striking the period at the end of subparagraph(D) and inserting and";and (3)by adding at the end the following new subparagraph: "(E)to assist the State in paying all or part of the cost to the State of conducting background checks on persons who are employed by or volunteer with a public, not-far-profit,or voluntary qualified entity to reduce the amount of fees charged for such background checks.". (e)FEES.--Section 3(e)of the National Child Protection Act of 1993 is amended by striking"the actual cost" and inserting"eighteen dollars,respec- tively,or the actual cost, whichever is less,, (f)COSTS OF THE FBI.----Funds authorized to be appropriated to the Federal Bureau of Investigation under section 190001(c)of this Act may be used to pay all or part of the cost to the Federal Bureau of Investigation of carrying out the National Child Protection Act of 1993,including the cost of conducting back- ground checks on persons who are employed by or volunteer with a public,not- for-profit,or voluntary qualified entity to reduce the amount of fees charged for such background checks. (g)GUIDELINES.-- (1)IN GENERAL.--The Attorney General,in consultation with Federal, State, and local officials,including officials responsible for criminal history record systems, and representatives of public and private care organizations and health,legal, and social welfare organizations, shall develop guidelines for the adoption of appropriate safeguards by care providers and by States for protecting children,the elderly, or individuals with disabilities from abuse. (2)MATTERS To BE ADDRESSED.—In developing guidelines under paragraph(1),the Attorney General shall address the availability,cost, timeliness,and effectiveness of criminal history background checks and recommend measures to ensure that fees for background checks do not discourage volunteers from participating in care programs. (3) DIssEMINATION.—The Attorney General shall, subject to the availability of appropriations,disseminate the guidelines to State and local officials and to public and private care providers. (h)CHANGI~or REPORT DEADLINE.--Section 2(f)(2)of the National Child Protection Act of 1993 (42 U.S.C. 51.19(f)(2))is amended by striking"I year„ and inserting"2 years". (i)CHANGE OF IMPLEMENTATION DEADLINE.—Section 2(b)(2)(A)of the National Child Protection Act of 1993 (42 U.S.C. 5119(b)(2)(A))is amended by striking "3 years"and inserting"5 years". 0) DEFINITION OF CHILD ABUsE CASES AND INDIVIDUALS WITH DISABIIATIEs.— Section 5 of the National Child Protection Act of 1993 (42 U.S.C. 5119c)is amended— (1)by redesigning paragraph(b), (7), (8),and(9)as paragraph(8),(9), (10),and(11),respectively; and (2)by inserting after paragraph.(5)the following new paragraphs: "(6)the terms `identifiable child abuse crime case' means a case that can be identified by the authorized criminal justice agency of the State as involving a child abuse crime by reference to the statutory citation or descriptive label of the crime as it appears in the criminal history record; "(7)the term `individuals with disabilities' means persons with a mental or physical impairment who require assistance to perform one or more daily living tasks;" append Criminal Justice Information Serer ces (CJIS) Information Letter 95- ► AOL U.S.Department of Justice Federal Bureau of Investigation Criminal Justice Information Services(CRS)Division Identification Services Letter to All Fingerprint Contributors July 17, 1995 RE: rational Child Protection Act of 1993 Attached to this letter are guidelines for implementing the National Child Protection Act(NCPA)as amended by the Violent Crime Control and Law Enforcement Act of 1994(Crime Control Act).The guidelines address the child abuse crime reporting requirements of the NCPA.The NCPA also encour- ages states to effect national background check procedures that will enable em- ployers to learn beforehand an individual applicant's fitness to care for the safety and well-being of children,the elderly,or individuals with disabilities. Information is set forth in the guidelines relating to the implementation of such background checks of care providers. The Crime Control Act requires the Attorney General to disseminate guidelines for protecting children,the elderly,or individuals with disabilities from abuse to state and local officials and to public and private care providers. The EBI strongly recommends that recipients make copies of the guidelines widely available to any "authorized agency," "qualified entity,"or"provider"as those terms are defined near the end of the guidelines. Section III of the guide- lines is set apart from other sections so it can be easily reproduced and dissemi- nated to private entities interested in conducting care provider background checks. C. David Evans Acting Assistant Director Criminal Justice Information Services Division CJIS Information better 95--3 GUIDELINES FOR IMPLEMENTING THE NATIONAL CHILD PROTECTION ACT OF 1993 (P.L. 103-209) AS AMENDED BY THE VIOLENT CRIME CONTROL AND LAW ENFORCEMENT ACT OF 1994 (P.L. 103-322) 1. CHILD ABUSE CRIMES REPORTING REQUIREMENTS BY CRIMINAL JUSTICE AGENCIES A. Agencies That Must Report Or Index Child.Abuse Crimes Section 2(a)of the National Child Protection Act(NCPA)of 1993 requires that an"authorized criminal justice agency„of the state shall report or index child abuse crime information in the national criminal history background check system, The authorized criminal justice agency is the state identification bureau(SIB)in those states where the arresting agencies are required to forward all criminal fingerprint cards and related document submissions(e.g.,final dis- positions,expungements,and death notices)to the SIB for transmittal to the FBI. Such states are generally referred to as"single-source"states. As of July 1, 1995,the following 42 states met this criteria: Alabama Maryland Oklahoma Alaska Michigan *Oregon Arizona Minnesota Pennsylvania Arkansas Missouri South Carolina California Montana South Dakota Colorado Nebraska Tennessee Connecticut Nevada Texas Delaware New Hampshire Utah *Florida New Jersey Vermont Georgia New Mexico Virginia Idaho New York Washington Illinois *North Carolina West Virginia Iowa North Dakota Wisconsin Kansas Ohio Wyoming * States under the National Fingerprint File Program that"index"rather than report child abuse crime information. In the nonsingle-source states of Hawaii,Indiana,Kentucky,Louisiana, Maine, Massachusetts,Mississippi, and Rhode Island,and in the District of Columbia and Puerto Rico,each local and state law enforcement agency is the authorized criminal justice agency. ��.® 34 _ B. Child Abuse Crime Information That Must Be Reported Section 2(a)of the NCPA of 1993 was amended by the Violent Crime Control and Law/Enforcement Act of 1994(Crime Control Act)to include the following clarification, "A criminal justice agency may satisfy the requirement of this subsection by reporting or indexing all felony and serious misdemeanor arrests and dispositions."Therefore,those states that are submitting all felony and serious misdemeanor arrest and disposition data to the FBI need not be concerned about submitting crimes against children independently. however, those states not submitting all such data to the FBI are reminded that the report- ing or indexing of child abuse crime information in the national criminal history background check system is mandated by the NCPA. As defined in the NCPA, a"child abuse crime"is: "A crime committed under any law of a State that in- volves the physical or mental injury, sexual abuse or exploitation,negligent treatment,or maltreatment of a child by any person."The NCPA defines an "identifiable child abuse crime case"as"a case that can be identified by the authorized criminal justice agency of the State as involving a child abuse crime by reference to the statutory citation or descriptive label of the crime as it ap- pears in the criminal history record."'These definitions are consistent with criminal justice information gathering methodologies in use and contain widely accepted terminology. C. Method For Reporting Child Abuse Crimes The reporting of child abuse crimes will be accomplished by the sub- mission of criminal fingerprint cards and disposition report forms,both of which are used nationally to report offender-specific crime information,includ- ing demographic data,details of charges,and fingerprint impressions.The con- tents on the criminal fingerprint card and disposition report form must include the following information: the arrestee's full name,originating agency identifier (ORI),date of birth,literal terms describing the child abuse crime or charge for which the person has been arrested or has been convicted,and a complete set of fingerprint impressions on the card with any amputations noted.The following data should be included on the fingerprint card and/or the final disposition re- port form to the extent possible: any known aliases,race, sex,height,weight, eye color,hair color, social security number, scars,marks,tattoos,the signature of the person fingerprinted,statute citation,and the disposition of the charge when known. States may report or index any other information that they believe would be useful in identifying persons arrested for,or convicted of,a child abuse crime in the appropriate information blocks provided on the criminal fingerprint card and disposition report form. An alternate method of submitting final disposition information to the FBI is by magnetic tape.The vast majority of final disposition data from the states is provided to the FBI via magnetic tape submissions. IL COMPLETENESS OF RECORDS Section 2(b)of the NCPA mandates that the Attorney General, subject to the availability of appropriations, investigate the criminal history record system of each state and determine for each state a timetable by which the state should be able to provide child abuse crime records including final dispositions on an 35 � on-line basis through the national criminal history background check system. As amended by the Crime Control Act, Subsection(2)requires that as a part of each timetable the state: A. by not later than the date that is five years after the date of enactment of the NCPA,have in a computerized criminal history file at least 80 percent of the final dispositions that have been rendered in all identifiable child abuse crime cases in which there has been an event of activity within the last five years; B. continue to maintain a reporting rate of at least 80 percent for final dispositions in all identifiable child abuse crime cases in which there has been an event of activity within the preceding five years;and C. take steps to achieve 100 percent disposition reporting,including data quality audits and periodic notices to criminal justice agencies identifying records that lack final dispositions and requesting those dispositions. The Bureau of Justice Statistics(BJS)within the Office of Justice Programs (OJP)of the:Department of Justice is administering these requirements. In this capacity,BJS conducted a survey of criminal history information systems in each state,and on the basis of the findings in the survey,developed a timetable for each state to meet the goals set by the NCPA. In June 1994,the Attorney General advised each Governor of the timetable applicable to his or her state. Section 4(b)of the NCPA establishes a grant purpose to help states improve the quality and availability of criminal records. Although the act autho- rized$20 million,to date no funds have been appropriate for this purpose. However,funds available under the National Criminal History Im- provement Program (NCHIP),another program administered by the BJS,can be used to meet the goals of the NCPA. Under the NCHIP,funds will be made available to each state to help improve its criminal history information and to support the establishment of the National Instant Criminal Background Check System. NCHIP awards will be made to the state agency designated by the Gov- ernor to administer NCHIP funds. Funds awarded under the NCHIP may not be used to cover costs associated with conducting background checks pursuant to the NCPA.For further information about the NCHIP or for information relating to state timetables,contact BJS at(202)307--0759. 111.CARE PROVIDER BACKGROUND CHECKS A. General Provisions Under the National Child Protection Act(NCPA)as amended by the Violent Crime Control and Law.Enforcement Act of 1994(Crime Control Act), a state is encouraged to have in effect national background check procedures that enable a qualified entity to determine whether an individual applicant is fit to care for the safety and wellbeing of children,the elderly,or individuals with disabilities.The procedures would permit a"qualified entity„to ask an autho- rized state agency to request a nationwide background check on an applicant provider. The authorized agency shall access and review state and federal �.�� 36 __ criminal history records through the national criminal history background check system and shall mare reasonable efforts to respond to an inquiry within 15 business days.The NCPA was enacted to, among other things,encourage states to require nationwide background checks to determine the suitability of a poten- tial child care provider. Section 3(a)(1)of the NCPA was amended by the Crime Control Act to include care providers for the elderly and individuals with disabilities. B. Background Check Guidelines 1. The procedures established by a state must require that no qualified entity may request a background check of a provider unless the provider first furnishes a complete set of fingerprints and completes and signs a statement that. a. contains name,address, and date of birth appearing on a valid identification document issued by a governmental entity; b. the provider has not been convicted of a crime,or if so,furnishes a description of the crime and the particulars of the conviction; c. notifies the provider. i. that the qualified entity may request a background check; ii. of the provider's rights(see paragraph 2 below);and iii. that prior to the completion of the background check,the qualified entity may choose to deny the provider unsuper- vised access to a person to whom the qualified entity provides care. 2. Each provider who is subject to a background check is entitled to: a. obtain a copy of any background check report; and b. challenge the accuracy and completeness of any such report and obtain a prompt resolution before a final determination is made by the authorized agency. 3. An authorized agency shall: a. upon receipt of a background check report lacking disposition data,conduct research in whatever state and local recordkeeping systems are available in order to obtain complete data; and b. make a determination whether the provider has been convicted of or is under pending indictment for a crime that bears upon the provider's fitness to have responsibility for the safety and well-being of children,the elderly,or individuals with disabili- ties,and convey that determination to the qualified entity. — - 37 � ........... ....... 4. Any nationwide background check and its results shall be handled in accordance with the requirement of Public Law(Pub. L.)92-544. C. Public Law 92,544 Requirements The authority for the FBI to conduct a criminal record check for a non- criminal justice licensing or employment purpose is based upon Pub. L.92-544. Pursuant to Pub. L. 92--544, the FBI is empowered to exchange identification records with officials or state and local governments for purposes of licensing and employment if authorized by a state statute which has, been approved by the Attorney General of the United States. The Attorney General's authority to ap- prove the statute is delegated to the FBI by Title 28,Code of Federal Regula- tions, Section 0.8503.The standards employed by the FBI in approving Pub. L. 92-544 authorizations have been established by a series of memoranda issued by the Office of Legal Counsel, Department of Justice. The standards are: 1. The authorization must exist as the result of legislative enactment (or its functional equivalent); 2. The authorization must require fingerprinting of the applicant; 3. The authorization must, expressly or by implication,authorize use of FBI records for screening of the applicant; 4. The authorization must not be against public policy; 5. The authorization must not be overly broad in its scope; it must identify the specific category of applicants/licensees. Fingerprint card submissions to the FBI under Pub. L. 92-544 must be for- warded through the SIB. The state must also designate an authorized govern- mental agency to be responsible for receiving and screening the results of the record check to the determine an applicant's suitability for employment or licensing. D. Regulations Section 3(c)of the NCPA states that the Attorney General may by regu- lation prescribe measures as may be required to carry out the purposes of the NCPA, including measures relating to the security, confidentiality, accuracy, use,misuse and dissemination of information, and audits and recordkeeping. Since NCPA background checks are to be handled in accordance with the re- quirements of Pub. L.92-544,which was enacted in 1972,the FBI is of the view that the regulations implemented pursuant to Pub. L.92-544 give adequate guidance.The standards used to approve state statutes for access to criminal history record information(CHRI)under Pub. L. 92-544 and the regulations set out below demonstrate a concern for the proper use,security, confidentiality, etc. of such information. Both Pub.L.92-544 and Title 28,Code of Federal Regulations(CFR),Section 20.33 provide that dissemination of FBI CHRI out- side the receiving governmental department or related agency is prohibited. Further,the exchange of CHRI is subject to cancellation if such unauthorized dissemination is made. Regulations found at Section 50.12 of Title 28 contain 38 __ _....._. ......... ......... ......... ................... _. ._.. .. ....... ......... ......... ...._._.... .._.............._..............._........ ._......... ........................... ........... ..... ...... additional requirements regarding the use and dissemination of CHRI. Section 50.12 provides, among other things,that: The CHRI may be used only for the purpose requested. Officials autho- rized to submit fingerprints and receive CHRI must notify the individual fingerprinted that the fingerprints will be used to check the criminal his- tory records maintained by the FBI. Officials making the determination of suitability for employment or licensing must provide the applicant the opportunity to complete, or challenge the accuracy of, the information contained in the FBI identification record.These officials should not deny employment or the license based on information in the record until the applicant has been afforded a reasonable time to correct or complete the information, or has declined to do so. If the applicant wishes to chal- lenge the accuracy or completeness of the record, the official must advise the applicant that the procedures to change,correct, or update the record are set forth in Title 28,CFR, Section 16.34. A caveat incorporating the above use and dissemination restrictions and challenge requirements is placed on each FBI identification record disseminated for em- ployment and licensing purposes. Further,because updates to the records are made on a continuous basis, an authorized agency should obtain a current back- ground check any time the individual applies for a new job. E. Fees For Processing Background Cheeks The FBI routinely charges$24($22 for billing states)for processing each fingerprint card submission under Pub.L. 92--544. Payment is made either by direct payment or billed to the SIB,depending on arrangements made be- tween the FBI and each SIB, such as the execution of a Memorandum of Under- standing for billing. With respect to the user fee for processing the fingerprints of a"volunteer"care provider, ,Section 3(e)of the NCPA has been amended by the Crime Control Act to read,"In the case of a background check pursuant to a State requirement adoptedfa ter the date of the enactment of this Act conducted with fingerprints on a person who volunteers with a qualified entity,the fees collected by authorized State agencies and the Federal Bureau of Investigation may not exceed eighteen dollars,respectively, or the actual cost, whichever is less." (underlining added for emphasis)The FBI has interpreted this language to allow both the FBI and the states to charge the$18 or the actual cost, whichever is less. Based on a recommendation from the Department of Justice and for purposes of uniformity and consistency in administering this provision of the NCPA,the FBI has decided to also apply the$18 fee to a volunteer care provider's fingerprints processed under the authority of a state statute adopted before the date of enactment of the NCPA.. Therefore,it is incumbent upon each SIB to notify in writing the Access Integrity Unit,Programs Support Section,Criminal Justice Infor- mation Services(CJIS)Division,if previously approved or future Pub.L. 92-544 statutes relating to individuals applying to provide care to children, the elderly,or disabled persons include"volunteers."If so,that information will be added to our list of approved Pub.L.92-544 statutes so that the reduced fee for processing the fingerprints of volunteer care providers can be implemented as required by the NCPA. 39 ......... ......... ......... ............._.._. _. ......_. ......... ......... ......... ......... ......... _ _ _ __.. ........._ ...._ ... It is the contributor's responsibility to ensure that the reason the appli- cant is being fingerprinted, the state statute citation, and if appropriate,the word "volunteer" are clearly indicated in the "Reason Fingerprinted"block of the card.The C.IIS Division's automated system is in the process of being repro- grammed to allow for billing only$18 ($16 for billing states)for"volunteer„ care provider submissions.Until the programming is completed,billing state- ments will be adjusted accordingly. If the contributor of a card fails to indicate that the applicant is a"volunteer,"our regular user fee of$24 will be charged for processing the card. The above procedures and fee structure will become effective for fingerprint cards received at the FBI on or after the first day of our next billing period.A new billing period always begins on the first day of each month. F. Definitions For the purposes of the NCPA- 1. The term"authorized agency"means a division or office of a state designated by a state to report,receive,or disseminate information under this Act. 2. The term"care"means the provision of care,treatment, education, training, instruction, supervision, or recreation to children,the elderly,or individuals with disabilities. 3. The term"individuals with disabilities" means persons with a mental or physical impairment who require assistance to perform one or more daily living tasks. 4. The term"national criminal history background check system" means the criminal history record system maintained by the Federal Bureau of Investigation based on fingerprint identification or any other method of positive identification. 5. The term"provider"means: a. a person who is employed by or volunteers with a qualified entity,owns or operates a qualified entity,or has or may have unsupervised access to children,the elderly,or individuals with disabilities;and b. a person who seeks to be employed by or volunteer with a qualified entity,seeks to own or operate a qualified entity or seeks to have or may have unsupervised access to children,the elderly, or individuals with disabilities to whom the qualified entity provides care. 6. The term"qualified entity"means a business or organization, whether public,private, for profit,not-for-profit, or voluntary,that provides care or placement services for children, the elderly,or individuals with disabilities, including a business or organization that licenses or certifies others to provide care or placement services. 40 ......... ......... ......... ......... .._...... ......._. _. . .._..... .....-_..._............. ......... .......... ........_. ......... ........ ........ ........ G. Current Stags There are currently 38 states that have approved child care statutes; 8 states have approved statutes relating to care of the elderly; and 13 states have approved statutes relating to the care of disabled persons. Each SIB may expect to receive inquiries from various care providers,qualified entities, and others with questions concerning the NCPA. The CJIS staff believes that the informa- tion in these guidelines will answer most questions. Therefore, any assistance that recipients may provide in making copies of the guidelines available to affected care providers and qualified entities would be appreciated. It may also be helpful if each STB would make available to interested parties a list of the categories of care providers and corresponding employment and licensing statutes which have been approved by the BBI as meeting the requirements of Pub. L. 92-544. 41 .... ......... ......... ......... ......... ......... .................... __._...._ ......... ._....... ._....._... ....._... .........__. .........._. ........... ......... ........ ......... _ _ .._................... Appendix Q Some Suggestions for Implementing Screening in the Organization Although it may seem simple to endorse the concept of performing careful worker screening prior to hiring the worker,in practice there are many details to consider. This section sets forth a series of steps for an organization to consider in implementing screening practices.This does not establish a standard of prac- tice,nor is it the only set of steps for screening that can be developed.Rather, these suggestions are intended to further the dialog on screening in a concrete and practical way.Thus,organizations are encouraged to consider these(and other)ideas in developing screening practices and comprehensive abuse preven- tion measures. In addition,States,coalitions,and associations whose members serve the many discrete types of persons working(or volunteering)with vulner- able populations are encouraged to develop screening practices or policies aimed at those particular settings. ■ Designate a person(s)within the organization who is responsible for receiving,reviewing,and acting on background screening information. Typically, an individual in the human resources or personnel department has responsibility for receipt and review of background screening information.This person should thoroughly understand all staff positions and roles so as to adequately assess the relevance of background information obtained. This person would also be responsible for developing and adhering to a screening/hiring policy based on the three-step decisionmaking model discussed in the body of this report. Making one person responsible for overseeing the process ensures that a consistent approach is taken, the screening policy is used appropriately,and the confidentiality of employee/volunteer records is maintained.In smaller settings, the director or assistant director should assume the centralized role of"keeper"of confidential worker information. ■ Develop a comprehensive written application form that informs applicants of the organization's screening policies and facilitates the ensuing background screening process. Matters to consider in the initial application process include: ■ An explanation of the hiring/selection process, including a written release giving consent to verify the information provided on the application(signed by the applicant)and to search criminal history and registry records (and conduct other checks),if appropriate. s An application form that includes a signed statement verifying the applicant's understanding that falsifying information is grounds for dismissal and/or other action. ■ Conduct personal interviews that probe for more indepth information that may not be available through other screening mechanisms. Interview questions should be tailored to the needs of the setting and the role of the worker or volunteer. 43 ...................................................................................................... ............ ............................................................... ...... ................. A standardized interview process would promote consistency among applicant interviews and help eliminate subjectivity associated with using multiple interviewers.Training on effective inter-view techniques,especially when delving into sensitive topic areas, would be of assistance. If possible, use of a team approach would increase objectivity, obtain different perspectives,and promote adequate documentation. Followup interviews may be needed as information surfaces through other background screening practices. ■ Conduct reference checks(and,if appropriate,educational status checks), ■ When asking applicants for references,a verbal or written statement that references will be checked may deter unsuitable applicants and reduce fabrication. ■ Centralizing the reference-checking process and providing training would permit responsible staff to become persistent and deft in their inquiries. Fear of defamation or other lawsuits may limit the amount or detail of information a reference is initially willing to supply. Obtaining an applicant's written consent allowing for the release of information by previous employers may make for more effective reference checks. Some agencies ask references whether they know of any reason why the person should not be hired to work with the particular consumer population. r Draft organizational policies on the appropriate use of criminal history information or other registry information to the extent this information is available,and develop specific criteria for using this information for screening purposes. 44 ................... ................................. ................................................................................ _.... ....................................... ......... ......... .._...... ......_.. _._. _..__. _. Appendix D: Sample Forms These forms are based on those developed by the Missing and Exploited Chil- dren Comprehensive Action Program and the National School Safety Center under a grant from the Office of Juvenile Justice and Delinquency Prevention, Office of Justice Programs,U.S. Department of Justice(see Hiring the Right People, Guidelines for the Selection and Screening of Youth-Serving Profes- sionals and volunteers, 1994).They are included as a starting point for the de- velopment of forms by States,agencies,associations,organizations,coalitions, or individuals serving children,the elderly, and individuals with disabilities in need of support. [Insert agency namellogoladdress] AUTHORIZATION TO RELEASE INFORMATION REGARDING. Applicant's name: Applicant's current address: Applicant's social security number: Agency contact person: Authorization expiration date: 1,the undersigned, authorized and consent to any person,firm,organization,or corporation provided a copy(including photocopy or facsimile copy)of this Authorization to Release Information by the above-stated agency to release and disclose to such agency any and all information or records requested re- garding me, including,but not necessarily limited to,my employment records, volunteer experience,military records,criminal information records(if any), and background. 1 have authorized this information to be released,either in writing or via telephone, in connection with my application for employment or to be a volunteer at the agency. Any person,firm,organization,or corporation providing information or records in accordance with this authorization is released from any and all claims or liability for compliance. Such information will be held in confidence in accord- ance with agency guidelines. This authorization expires on the date stated above. Signature of Prospective Employee Date Witness to Signature Date 45 ........................................................... ....................................................................................................... ......................... [Insert agency namel7ogoladdress] APPLICANT DISCLOSURE AFFIDAVIT (Please read carefully) Our agency screens prospective employees and volunteers to evaluate whether an applicant poses a risk of harm to the children and youth it serves. Informa- tion obtained is not an automatic bar to employment or volunteer work,but is considered in view of all relevant circumstances. This disclosure is required to be completed by applicants for positions in order to be considered. Any falsifi- cation,misrepresentation, or incompleteness in this disclosure alone is grounds for disqualification or termination. APPLICANT: Please print complete name and social security number. The undersigned applicant affirms that I HAVE NOT at ANY TIME(whether as an adult or juvenile): Yes No (Initial answer under "yes" or "no" and provide brief explanation for a "yes"answer below.) Been convicted of; Pleaded guilty to(whether or not resulting in a conviction); Pleaded nolo contendere or no contest to; Admitted; Had any judgment or order rendered against me (whether by default or otherwise); Entered into any settlement of an action or claim of; Had any license, certificate,or employment suspended, revoked, terminated,or adversely affected because of; Been diagnosed as having or been treated for any mental or emotional condition arising from;or Resigned under threat of termination of employment or volunteer work for; Any allegation,any conduct,matter,or thing (irrespective of the formal name thereof)constituting or involving (whether under criminal or civil law of any jurisdiction): Yes No (Initial answer under "yes" or "no" and provide brief explanation for a "yes"answer below.) Any felony. Rape or other sexual assault. Drug-or alcohol-related offenses. Abuse of a minor or child, whether physical or sexual. Incest. Kidnaping, false imprisonment, or abduction. Sexual harassment. Sexual exploitation of a minor. 46 .................... Sexual conduct with a minor. — — Annoying/molesting a child. — — Lewdness and/or indecent exposure. — Lewd and lascivious behavior. — Obscene literature. — — Assault,battery, or other offense involving a minor. — — Endangerment of a child. — Any misdemeanor or other offense classification involving a minor or to which a minor was a witness. — Unfitness as a parent or custodian. — removing children from a State or concealing children in violation of a law or court order. — Restrictions or limitations on contact or visitation with children or minors. _ — Similar or related conduct, matters, or things. Accusation of any of the above. Explanations. (If you answered "yes" to any of the above,please explain. If none, write «none.") Description Dates The above statements are true and complete to the best of my knowledge. Date: Applicant's signature Date: Witness to signature 47 [Insert agency namellogoladdress] REQUEST FOR INFORMATION TO: APPLICANT: Name: Social Security Number: Dates of Employment: Immediate Supervisor: Our agency [insert name],is requesting information regarding the above- mentioned applicant who is seeking a position.This agency serves children and youth and, accordingly,undertakes background investigations to determine whether the individual poses a risk of harm to those who would be served. We are interested in receiving any information or records that would reflect on the applicant's fitness to work with children and youth. Please complete the attached EMPLOYER DISCLOSURE AFFIDAVIT and return it to our agency at your earliest convenience. Although any information you wish to provide is welcome, we are especially interested in any conduct, matter,or things that involve an established or reasonable basis for suspecting physical,psychologi- cal, or sexual misconduct with respect to children or youth. You may receive a separate written or telephone request from our agency for an employment reference regarding the applicant. Please respond to each request independently. With this request is an authorization executed by the applicant. This releases you from any liability for your reply, either in writing or via telephone. Thank you for your assistance. Very truly yours, Failure by your agency or organization to provide information requested may result in automatic disqualification of the applicant. 48 ......................................................................................................... [Insert agency namellogoladdress] EMPLOYER DISCLOSURE AFFIDAVIT (Please read carefully) Our agency screens prospective employees and volunteers to evaluate whether an applicant poses a risk of harm to the children and youth it serves.Informa- tion obtained is not an automatic bar to employment or volunteer work,but is considered in view of all relevant circumstances. This disclosure is required to be completed by former employers in order for the applicant to be considered APPLICANT: Please print complete name and social security number. As an agent of the former employer of the undersigned applicant,I affirm to the best of my knowledge that the undersigned applicant HAS NOT at ANY TIME: Yes No (Initial answer under "yes" or "no"and provide brief explana- tion for a "yes"answer below.) Been convicted of; — Pleaded guilty to(whether or not resulting in a conviction); Pleaded nolo contendere or no contest to; — Admitted; Had any judgment or order rendered against him or her (whether by default or otherwise); — Entered into any settlement of an action or claim of; — Had any license,certificate,or employment suspended, revoked,terminated,or adversely affected because of; — Been diagnosed as having or been treated for any mental or emotional condition arising from; or Resigned under threat of termination of employment or volunteer work for; Any allegation,any conduct,matter,or thing(irrespective of the formal name thereof)constituting or involving (whether under criminal or civil law of any jurisdiction): Yes No (Initial answer under "yes"or "no"and provide brief explana- tion for a "yes"answer below.) Any felony. Rape or other sexual assault. Drug-or alcohol-related offenses. Abuse of a minor or child, whether physical or sexual. _ — Incest. Kidnaping,false imprisonment, or abduction. ® — Sexual harassment. Sexual exploitation of a minor. — — Sexual conduct with a minor. — Annoying/molesting a child. Lewdness and/or indecent exposure. 49 �� Lewd and Lascivious behavior. _ Obscene Literature. Assault,battery,or other offense involving a minor. Endangerment of a child. Any misdemeanor or other offense classification involving a minor or to which a minor was a witness. Unfitness as a parent or custodian. Removing children from a State or concealing children in violaion of a law or court order. Restrictions or limitations on contact or visitation with children or minors. Similar or related conduct,matters, or things. Accusation of any of the above. Explanations: (If you answered "yes" to any of the above,please explain. If none, write "none.") Description Dates The above statements are true and complete to the best of my knowledge. Date: Applicant's signature Name: Title: Company: Address: City/State/ZIP: Phone: 50 .............................. ...................................................................................................................................................................................... . ..._ .......... ......... ......... ................................................................................................................................ ............................................... .... Append : Posthir ng Practices Preemployment screening is only one aspect of identifying unsuitable workers and protecting vulnerable populations. Some individuals, such as first-time offenders,may not have a history of abuse. Effective child abuse prevention should also include ongoing prevention practices and continued screening efforts after the worker is hired. Some posthiring practices to consider include the following: ■ Best practices and management guides for each organization based on organizational needs or on policies developed for similar groups.These guides may take the form of written policies that include (1) a code of conduct for staff relating to their behavior with the vulnerable client population(s); (2) policies on reporting suspected abuse; (3)policies on investigating staff or applicants concerning abuse; and(4)policies on hiring staff previously accused of or found guilty of abuse. ■ Written organizational policies regarding abuse by staff.These policies would require employees and volunteers to attend an orientation and sign a statement that they have read and understood the agency's written policies regarding appropriate treatment of the vulnerable clients served(e.g., management of difficult behavior)and the State's reporting haws. A clear and concise policy that sets the parameters for provision of care should be included in the organizational guides. It should also inform employees and volunteers that the agency will cooperate with local officials (child protective services, adult protective services, and law enforcement)in investigation of cases. ■ Staff(or volunteer)training.Risk-reduction strategies engender confidence among individuals who use and depend on the services to children and vulnerable adults. These strategies include staff education and training. Ongoing personnel training topics might include the facility's crisis management techniques, identification and reporting of suspected abuse by employees and volunteers,effective communication techniques, and diversity issues. In addition, education and training on specific issues associated with working with a particular client population may be appropriate. For those providing services to the elderly and individuals with disabilities, educational programs may encompass information on the nature of the illness or disability, so that the care provider is better able to respond to the individual's needs. ■ On-the-job supervision and monitoring.Ongoing staff supervision should be implemented to supplement preemployment background screening. • Procedures for periodic updating and review of workers.Abuse and other relevant information revealed through screening should be updated with periodic checks for new information. This information can be obtained through traditional registries (e.g.,child abuse and neglect and criminal record registries)and, if available,alternative(occupation-specific) 51 ................................. ................. .......................... registries. In the future, this information may be available through flagging systems. ■ Efforts to increase parental,relative,and advocate involvement and communication.For example, some organizations may adopt an open-door policy for these individuals to make unannounced visits to the facility at any time. 52 ...........- ............................................................. ................................ ....................... ...................................... .. ............. .......... .................... Publications From OJJDF OJJDP produces a variety of publications that Mobilizing Communities To Prevent Juvenile Violations(Video and discussion guide). 1996, range from Fact Sheets and Bulletins to Sum- Crime.1997,NCJ 165928(8 pp.). NCJ 162357(16 min.),$17.00. maries,Reports,and the Juvenile Justice journal Reaching Out to Youth Out of the Education Capacity Building for Juvenile Substance along with videotapes,including broadcasts Mainstream.1997,NCJ 163920(12 pp.). Abuse Treatment.1997,NCJ 167251 (12 pp.). from the juvenile justice telecommunications Serious and Violent Juvenile Offenders.1998, Drug Identification and Testing in the Juvenile I initiative.The documents and videotapes are NCJ 170027 8 Justice System. 1998,NCJ 167889 92 available through a variety o€means,including ( PP')' y ( Pp')' hard copy and online through OJJDP's Web Treating Serious Anti-Social Behavior in Youth: Juvenile Offenders and Drug Treatment: site and the Juvenile Justice Clearinghouse The MST Approach. 1997,NCJ 165151 (8 pp.). Promising Approaches Teleconference(Video). (JJC).Fact Sheets and Bulletins are also Youth Out of the Education Mainstream Tele- 1997,NCJ 168617(120 min.),$17.00. available through Fax-on-Demand.To ensure conference(Video). 1996,NCJ 163386(120 Preventing Drug Abuse Among Youth Telecon- timely notice of new publications,subscribe to min.),$17.00. Terence(Video).1997,NCJ 165583(120 min.), JUVJUST,OJJDP's electronic mailing list.Con- Youth-Oriented Community Policing Teleeon- $17.00. tact information for the OJJDP Web site,JJC, ference ,Video.1996,NCJ 160947 120 min. and instructions for subscribing to JUVJUST ( ) ( ) Violence and Victimization $17.00. are noted below.in addition,JJC,through the Child Development-Community Policing: National Criminal Justice Reference Service Gangs Partnership in a Climate of Violence.1997, (NCJRS),is the repository for tens of thousands 1995 National Youth Gang Survey.1997, NCJ 164380(8 pp.). of criminal and juvenile justice publications and NCJ 164728(41 pp.). Combating Fear and Restoring Safety in resources from around the world.They are gang Members and Delinquent Behavior.1997, Schools.1998,NCJ 167888(16 pp.). abstracted and made available through a data 165154 NCJ 6 Conflict Resolution Education:A Guide to base,which is searchable online(www.ncjrs.org/ ( PP')• database.htm).You are also welcome to submit Youth Gangs in America Teleconference Implementing Programs in Schools, Youth- materials to JJC for inclusion in the data base. (Video). 1997,NCJ 164937(120 min.),$17.00. Serving Organizations,and Community and Juvenile Justice Settings.1996,NCJ 160935 The following list highlights popular and recently General Juvenile Justice (134 pp-). published OJJDP documents and videotapes, Comprehensive Juvenile Justice in State Conflict Resolution for Youth Teleconference grouped by topical area. Legislatures Teleconference(Video). 1998, (Video). 1996,NCJ 161416(150 min.),$17.00. Corrections and Detention NCJ 169593(120 min.),$17.00. Developmental Pathways in Boys'Disruptive Beyond the Walls:Improving Conditions of Guidelines for the Screening of Persons Work- and Delinquent Behavior.1997,NCJ 165692 Confinement for Youth in Custody.1998, ing With Children,the Elderly,and individuals (20 pp.). NCJ 164727(116 pp.). With Disabilities in Need of Support.1998, Epidemiology of Serious Violence.1997, ) 52 pp. . Boat Camps for Juvenile Offenders.1997, NCJ 167248( NCJ 165152{12 pp.}. NCJ 164258(42 pp.). Juvenile Justice,Volume Ili,Number 2. 1997, Guide for Implementing the Comprehensive Conditions of Confinement Teleconference NCJ 165925(32 pp.). Strategy for Serious, Violent,and Chronic (Video). 1993,NCJ 147531 (90 min.),$14.00. Juvenile Justice,Volume IV,Number 2. 1997, Juvenile Offenders.1995,NCJ 153571 (6 pp.). ) 28 pp. . Effective Programs for Serious, Violent and NCJ 166823( Reducing Youth Gun Violence Teleconference Chronic Juvenile Offenders Teleconference Juvenile Justice,Volume V,Number 1. 1998, (Video).1996,NCJ 162421 (120 min.),$17.00. (Video). 1996,NCJ 160947(120 min.),$17.00, NCJ 170025(32 pp.). Juvenile Arrests 1996.1997,NCJ 167578 Juvenile Justice Reform Initiatives in the States Youth in Action (12 pp.). 1994-1996. 1997,NCJ 165697(81 pp.). Planning a Successful Crime Prevention I Juvenile Boot Camps Teleconference(Video). A Juvenile Justice System for the 21st Century. Project.19988,,NCJ 170024{28 pp.). I 1996,NCJ 160949(120 min.),$17.00. 1998,NCJ 169726(8 pp.). Courts Juvenile Offenders and Victims: 1997 Update The Office of Juvenile Justice and Delinquency Has the Juvenile Court Outlived Its Usefulness? on Violence.1997,NCJ 165703(32 pp.). Prevention Brochure(1996,NCJ 144527(23 Teleconference(Video). 1996,NCJ 163929 Juvenile Offenders and Victims:A National pp,))offers more information about the agency. (120 min.),$17.00. Report.1995,NCJ 153569(188 pp.). The OJJDP Publications List(BC000115)offers Offenders in Juvenile Court, 1995.1997, Sharing information:A Guide to the Family a complete list of OJJDP publications and is NCJ 167885(12 pp.). Educational Rights and Privacy Act and also available online. RESTTA National Directory of Restitution Participation in Juvenile Justice Programs. Through OJJDP's Clearinghouse,these publi- 1997,NCJ 163705(52 pp.). cations and other information and resources and Community Service Programs. 1998, are as close as your phone,fax,computer,or NCJ 166365(500 pp.),$33.50. Missing and Exploited Children mailbox. Delinquency Prevention Court Appointed Special Advocates:A Voice Phone: 1996 Report to Congress:Title V Incentive for Abused and Neglected Children in Court. 800_638-8736< ) NCJ 164512{4 pp. . Grants for Local Delinquency Prevention 1997, {Monday-Friday,8:30 a.m.7:00 p.m.ET} � Programs. 1997,NCJ 165694(100 pp.). Federal Resources on Missing and Exploited Fax: 1 Allegheny County,PA:Mobilizing To Reduce Children:A Directory for Law Enforcement and € Juvenile Crime.1997,NCJ 165693(12 pp.). 16#her 8962(1566 and Private Agencies.1997,NCJ 301-519-5212 { PP•)• Faxon-Demand: Combating Violence and Delinquency:The � National Juvenile Justice Action Plan(Report). In the Wake of Childhood Maltreatment.1997, 800 638-8736,select option 1,select option 2, 1996,NCJ 157106{200 pp.). NCJ 165257(16 pp.). and listen for instructions i Combating Violence and Delinquency:The Portable Guides to Investigating Child Abuse: Online: An Overview.1997,NCJ 165153(8 pp.). OJJDP Home Page, National Juvenile Justice Action Plan(Summary). 1996,NCJ 157105(36 pp.). When Your Child is Missing:A Family Survival www.ncirs.org/oijhome.htm Communities Working Together Teleconference Guide. 1998,NCJ 170022(96 pp.). E-Mail: (Video). 1996,NCJ 160946(120 min.),$17.00. Status Offenders askncjrsOnejrs.org Keeping Young People in School.Community Curfew:An Answer to Juvenile Delinquency JUVJUST Mailing List: Programs That Wu k 1997,NCJ 162783(12 pp.). and Victimization?1996,NCJ 159533(12 pp.). e-mail to lis#proc@ncirs.org Mentoring-A Proven Delinquency Prevention Truancy:First Step to a Lifetime of Problems. leave the subject line blank Strategy.1997,NCJ 164834(8 pp.). 1996,NCJ 161958(8 pp.). type subscribeiuvjust your name Mentoring for Youth in Schools and Communities Substance Abuse Mail: Teleconference(Video),1997,NCJ 166376 Beyond the Bench:Now Judges Can Help Re- Juvenile Justice Clearinghouse/NCJRS, (120 min.),$17.90 duce Juvenile DUI and Alcohol and Other Drug P.O.Box 6000,Rockville,MD 20849-6000 U.S.Department of Justice BULK RATE Office of Justice ProgramsU,S.POSTAGE PAID DOJIOJJD/�P Office of Juvenile Justice and Delinquency Prevention permit No.G-91 Washington,DC 20531 Official Business Penalty for Private Use$300 M NC3 15724.8 Contra Costa County CAlliance A Cowurfi=OfNon- 391 Taylor Blvd.#120 Pleasant Hill, CA 14523 10-525-9159(phone&fax) M tat,flant Substance ase Comm tafty=B€ Aloahol wd Dug Cowl sof Contra Com' Asian Community MmW Health Commumi ty- ased Organizations: BarbaraMillifiCentor Implacable Assets in. Contra Costa County 8attsredWwmsAltematiives Need Cost-Of-Doing-Busl*nelss-Adjustments Bonita House Center for Human Development Cost-effective service'does not mean cheap. Center br Nm Americarm CBO operating expenses increase annually. Contra Costa CounlyARC Contra Coala CtI is Center + Chest-of-living-allowances calculated on salary'costs Early CMWhoW Mental Health do not account for operating increases. East aay Pedna#al C oundi Families UNdas Counseling Center +s CBCT staff are valuable professionals who deserve FarnglvsPlrst commensurate compensation. CaCWm school Many Hands ContraCosta is losing hese professionals to ether Mer>al Heai�'Crnner Cors counties and the private sector: Neighborhood NouseNow Cornu • Quality of service is threatened by low wages. Phoenix Programs Rap Crus Center Core services adequately funded by the County REACH NIed allow CBOs to leverage dollrs. Rubloon Programs San Ramon Valley Dismary Center I.JjIm4 wily Rte'SwAm • Leveraged dollars cannot sustain the operations of s. �► C DBAs to total contracts allow CBCs to continue caring for less fortunate constituents. `> DECEIVED t7##TRA Ct35 ,rt CO. -` K OArP U, M>TRA C£ TA CCl. CBO Operating Expense increases From 1992 to 199 45% 47% 40° 307 25 20% - 15`70 070 Ut lifie Workers' Comp Fadlif.es lealth {mare' r 5 R > i R r a, Rf �r During the past year., more than 100 valued employees ogees of CBOs in the Contractors Alliance alone gave up the struggle to stretch their inade- quate paychecks and left for higher paying jabs ,in ether counties or to private sector. 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R.x a 'rs wd• � +rg z: �n f�,.,x r"'�q k wg.. w•r.. k: w.a z > r t .* r.�' z .t _ ,,y -E•s','7±,„'a fis* -u.Cr .ucn s`w•, � C v.8` Y �` ^,az. nt t IIn n:-.v^. p w ,, :.;> t aa, � ,�,' row i:. r �," _': t t,r h4 r sd?.v , r °'s',n:?,'.., :+, c, "`->o rs•. y. `S.a. rr r^+,. . w �, ,nk s'- �, :tGt rr�. £ +.. { res,r, v'•'2�,-,r,:. .Y�.fia' rt""`a✓:;r� ��'',#�^`+ �.,x-,+.�?``'t`'�Ftfl ++r.+..- Fv .� z�.'ti'+:_ ;,,r y � �• Y s .>., r :3 fr.:..� c sa �.:,� ^'°.r.,c.+,;,-.r:J^,.:.,?:�a'�r:,�• w :...;;,,.:. .gs ru , ''�.,�a. ::f yt�' ,,:, �,+w>n.,.:v r �•'it � '"4.. s Y:.,^, ,., {_>", .,,{.,r ,._. ,:..y,ry ,o.... .:raw.�. v ...,, , , RECEIVED RECENED LOCA 250 CLERK£ARD 4?F SUPE RS Health CareTIOSTA CO. Workers Union ,SEI Leading the Way SE1U Health Care Workers Union Local 250 ROSSELLI Presentation to the President SHIRLEY WARE Contra Costa County Board of Supervisors Secretary Treasurer VICE PRESIDENTS Budget Hearing, August 11, 1998 Meaalofa Talivaa,Ella Raiford Convalescent&Retirement Care CiMsion Barbara Palmer Emergency Medical Services Divtsion Rosle Byers Hornecare Division Teresita Gatan Hospital Division Beatrice Bell,Linda Jacobs Racbei Rodriguez Raiser Division Marilyn Benson District I Joan Aurigema,Linda Heckman District 2 Lauren Ball District 3 Eileen Abalcss,Cletha Hurst Bob Lewis,Carolyn Perkins District 4 Margaret Lubey District 5 Fay Nielsen District b Larry Coleman,Leatta McMurry District 7 Anne Stepp District 8 Bill Bower,Sue Fendley District 9 Dorothy Ballet,Corine Picou Karen Price,Anna Walker District 10 Disa#ct I I BOARD OF AUDITORS Suzanne Mitchell Gloria aConnor.Maria Samuel 3 Headquarters Sart Francisco Office San Jose C?ffice Sacramento Office Fresno Office 560-20th Street 973 Market Street. 2995 Moorpark Ave. 4206 Poorer Inn Road 3485 W Shaw,#103 SERVICE EMPLOYEES Oakland,CA 94612 7th Floor San Jose,CA 95128 Sacramento,CA 95626 Fresno,CA 93711 INTERNATIONAL UNION510.251.1250 San Francisco,CA 94103 408.557.2835 916.736.2500 209.271.7005 Fax:510.763.2680 415.441.2 s00 Fax:408.557.2844 Fax:916.7363516 Fax:209.275.1331 AFL-CIO, CLC 1.800.585.4250 Fax:415.563.99 C 4 1.800.224.0250 SEW Local 250 Presentation to Contra Costa Board of Supervisors' August 11, 1998 Budget Hearing IHSS workers' time has came. The 5,000 home care providers employedthrough the county's IHSS program have been making minimum wage since the beginning of the program many years ago. There are workers here today who can attest to working for more than 10 years at minimum wage with never a paid day off or a medical visit. This year, the Board has done a number of things that have demonstrated your understanding of the problems faced by the workers and consumers. We ask that the Board take the next necessary step by making the workers and consumers a high budget priority. We see this as a question of priorities. The Public Authority Ordinance passed by the Board of March 17 contains this wording: `:The total of all operating costs, wages, and benefits proposed of established by the Authority shall be consistent with the provisions of the county',budget... ..and tater in the ordinance... "The maximum amount of county funds available in any given budget year for the wage and benefit negotiations, if any, shall be set by the Board of Supervisors as part of the county's annual budget. "ile the establishment of this figure shall not obligate the county, it shall serve as an absolute limit to country costs for any increases negotiated in collective bargaining taking place that fiscal year. The absolute cap on wages or benefits increases shall not be affected by any potential changes in state or federal reimbursement rates. '_ We are here today to ask that the Board appropriate funds so that bargaining later in the year can result in improvement in the standard of living for the workers. We believe the Board members already understand that this is something worth accomplishing. The question is, where will the money come from. We have some proposals: 1. PCSP Savings: A proposal initially researched by Kagey I7orosz and then fought for by SEIU is in its late approval stages in the state: It will allow all counties to bring "share of costs" clients into the PCSP program. The federal reimbursement for those individuals will thereby jump to 50%. The State projects that this will result in $17 million in State Plan Amendment IHSS/PCSP savings for counties in this fiscal year! 2. The upturn in the economy has resulted in improved revenues for the county this year, as reflected in the County Administrator's Recommended Budget report. 3. There are also numbers of significant decreases in costs. Indeed, the total proposed budget represents a decrease from last year's total budget. Here are some examples: A �{ • The recommended budget proposes decreased county appropriations of $596,484 for the Centra Costa Health Plan, reflecting improvements in CCBIP's revenues from increased enrollment and payment rates. • Social Services Department's Categorical Aid Programs' recommended budget is decreasing by$18,502,813 relative to last year's allocation. Let's keep that money in Social Services by devoting a portion of it toward the wages and benefits of IHSS workers. • Socia Services' General Assistance General Fund/General Relief budget is will proposes a$1,126,227 savings relative to last year. • Service Integration. Public Assistance; Other Assistance: spending is projected to decrease by$189,716 from last year. • Housing rehabilitation spending is projected to decrease by$91,409 4. The issue is not whether the funds exist for IHSS workers. There are 1.1 billion dollars in this year's county budget. The question is one ofpriorities. We propose that the working people and their families who are doing hard, important and dedicated work for county programs should come first before other priorities. Here are some examples of other places where the county is spending lir considering spending funds in the corning year. While an argument could be made for(or against) each item, we believe that the county's own working people should get better than poverty wages first•. • Courthouse Construction costs are projected at $1,505,722 for the coming year. • The budget proposes spending of$4,129,004 on Information "Technology costs for services and supplies and other charges. • The county is considering a 4th bore through the Caldecott'Tunnel. VVhile this would presumably be accomplished mainly through the use of state and Federal funds, we have to ask whether this would be the best use for such a huge expenditure as long as so many people working for county programs are living at or under the Federal poverty line. • Survey Monument Preservation : $174,500 is the proposed spending for the coming year. • County Clerk Records Automation (service and supplies and fixed assets).- $97,000 ssets):$97,000 in spending is proposed. • Telecommunications Proposed spending for services and supplies: $2,681,897 • Plant Acquisitions (general fund--not including Library or criminal justice acquisitions): $2,484,221 • Land Information Systems (Fund: Land Development). $351,010. (up $77,322 from last year). • Please see also the attached"People.First"Budget spreadsheet from SEIU Local 250. 5. State Funding. We very strongly agree with the County Administrator's critique of the state's "thefts" of county funds in this and previous years, as contained in his preface letter to the:Recommended Budget. His letter is nothing short of eloquent. We cannot overstate this point(though we are presently trying to do exactly that in Sacramento). On the other hand, the home care workers should not be punished as a proxy for anger that should be being righteously directed',toward the State. The issue before the County is haw much the it is willing to budget for the important purpose of attempting to bring IHSS workers toward a"living wage." The County's contribution to the total is up to the County. We also want to point,out that the home care workers' union, SERJ, has been fighting as hard and in some cases harder than any other group in the state to solve some of the very problems pointedly addressed in Phil Bachelor's letter • VLF. We have fought hard along with the county to prevent the revocation of the VLF, and failing that, we have helped mitigate the effect in securing the commitment of the state to backfill dollar for dollar. The lack of a constitutional guarantee that the backfilling will continue for years to come is cause for great concern. However: At the moment we are discussing this year's county budget, and the VLF backfill has been assured for this year. • State Match of Wage and benefit increases: This is still in the state budget. There will be more to say about this complicated issue in the coming days. However, whatever is the outcome of this state budget item, we are asking the County to set a fixed absolute amount for its share. That absolute amount will not be changed by the forthcoming decision by the state. The workers, though, certainly will get much less if the state doesn't come through. • We are in strong agreement with other points made in the County Administrator's letter on the state's seizure of other county revenue sources. Nonetheless, it must be acknowledged that the county's revenues and general budget picture are in significantly better shape than in previous years. The home care workers and consumers should be able to share in the much lauded "economic upswing," which has been entirety invisible to them so far. 'Again, they shouldn't be used a proxy for the righteous anger which should be expressed toward the governor and the state legislature. For these reasons, we are proposing that $3 million be set aside in this year's budget for wage and benefit negotiations. The "Pole First" Budget For Conor �e Costs Revised 8/10/98 Re—allocation From This Item Toward The Neediest Working Bud et Item Comments People Community Development: 1. Net County Gusts= $208,873. increase% paid by fees P.17 from developers 200,000 Current Planning, . $1,000,000"Total. Increase fees paid by developers. While the source of this item are fees paid by developers, those fees could be partially reallocated -- Community Development: 5. Just as the county diverted Federal PCSP funds Contracts, P.19 (earmarked for the IHSS program)for other uses. 500,000 Community Development:6. - Water, P.19 Same comment as above 50,000 _ While these are positive programs,the community Community Devel.: 3. Urban needs to ask whether they are higher priorities than Horticulture, P.22 permitting working people to live decently and safely. 24,000 County Administrator: 1. Board Gross expenditures= $2,256,732. Under the reduced Support and General budget, there would remain an average of$89,565 per Administration, P.24 _ FTE staff member in the department. 300,000 County Administrator: CoCo Cable TV, P.25 Gross expenditures= $566,901 100,000 Total expenditures (100% charged to county i Central Support Services: departments)=$10,397,093-- an increase of$434,694 Information Technology, P.28 1from last year. _. _ 800,000 LAFCU, P.28 $293,781 is coming from general fund. Reduce by 25% � 75,000 Community Development: Management Information System, P. 29 Reduce by app ox. 25°l0 120,000 Community Development: Plant Acquisition, P. 29 Net county cost"$2,372,221 _ 400,000 Description: "To promote the use of hotel & convention ;facilities in the unincorporated areas of the county &to Economic Development: promote the arts throughout the county." Eliminate Promote Use of Hotels and general fund expenditures (Keep the donations&state Convention Facilities, P.31 grants). 12,100 County Counsel: 1. General Government, P.33 $829,591 total — 200,000 County Counsel: 6. Health & Legal Services to Health & Sanitation Departments.. Sanitation, P.36 $305,822 total 100,000 County Counsel: 7. Risk ManagementfTort Unit, P.37 1/5 reduction —_ __- _ 70,000 FT $16,953,015 Total (0 Es/employees are included General Services: 4. General under this item.). This is an increase of$869,015 over Property, P.41--- last year. 1,000,000 General Services: 7, Administration, P.43 $1,336,185/ 14 Management FTEs= $95,442 per FTE 50,000 BUGREDUC98-99.xis 8/11/98 Human Resources. 1. ` Administration,P.45 $1,158,818 l 8 FTEs- $144,602 per FTE (?!} 200,000 Public Works. 1. Read Engineering-Construction, P.53 $12,006,700 total1,000,000 Public Works: 3. Engineering Services, P.54 $3,822,000 500,000 Public Works. 5.Airport, P.55 $3,780,600 total 500,000 4'f o,Z49,144 total: "Provide for-emergencies or unplanned new expenditures...which have no other Contingency Reserve, P.62 fundir<g source." 4,000,000 $15,012,080- up$940,933 from last year. Do we really need to spend this much to incarcerate our people, at 3 the expense of being able to begin paying 5,000 county District Attorney, P. 77 3workers above-poverty wages? 1,000,000 Law and Justice System Development, P.82 $194,593 total 90,000 Custody Services, P.105 39,292,572 -up$3,829,000 from last yearl Total Reallocations For Working People 11,291,100 BUGREDUC98-99.xls 8111198 TO. THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS FROM: WEST CONTRA COSTA CRAY PANTHERS P* O. OOK 633, EL CERRITO, CA 94530 AND THE FOLLOWING INDIVIDUALS: ARTHUR E. SCHROEDER =EEOD 7#6 SEAUIEV DRIVE, EL CERRITO 94536 JEAN R_ SIRI1415 LENEUE PLACE, EL CERRITO, 94SSA SUSAN PRATHER P.D. BOX 661, EL CERRITO, 94538 DATE. AUGUST 16. 1998 RE: IHSS WORKERS/LOCAL 256 We cannot attend the rally and meeting today. However, we want you to know, for the record, that the West Contra Costa [fray Panthers and the indviduals named above support the efforts of the IHSS workers and Health Care Workers Local 258 ONE HUNDRED PERCENT. We are there with them today in spirit and in solidarity. These workers must have a lineable wage and health benefits. This Board has talked a lot about welfare reform, but the programs that haus been implemented in that arca have been underfunded and short staffed. Now you have an opportunity to matte a real difference in many lives and make true —welfare reform" work. That can happend by forming a Public Authority, raising the wages of some of our lowest paid but hardest working people, and adding health care benefits to the package. We know that some of that has been accomplisteed...now fund 3t. SUPPORT THE IHSS WORKERS... NOTICE TO TAXPAYERS OF CONTRA COSTA COUNTY, CALIFORNIA NOTICE IS HEREBY GIVEN that printed copies of the proposed County Budget (including those financed by Enterprise Funds) for Fiscal Year 1998-1999 are available for review at the Office of the Clerk of the Board and Office of the County Auditor- Controller, Martinez, California. NOTICE IS HEREBY FURTHER GIVEN that the Board of Supervisors will meet for the purpose of considering the aforesaid proposed Budget for Fiscal Year 1998-1999 on Tuesday, August 1.1, 1998, commencing at 2 : 00 p.m. in the Board Chambers, Room 107, Administration Building, Martinez, California. At the hearing any taxpayer may appear and be heard regarding the increase, decrease, or omission of any item in the proposed budget, or for the inclusion of additional items . All proposals for the increase or the inclusion of additional items shall be submitted in writing to the Clerk of the Board before the close of the public hearing. Should there be any applications or requests for a further hearing on file, such hearing may be continued from day to day until concluded, but not to exceed a total of ten days . Dated: July 8, 1998 PHIL BATCHELOR, Clerk of the Board of Supervisors and County Administrator ' By: J. O. Maglio Deputy Clerk .......... NOME TO TAXPAYERS PROOF OF PUBLICATION OF c rrTaa11 A irOUNTY, cwFo�tivu� N011CF tS HEREBY GIVEfV that pdr tEsd COplea Of the PK - posed 00wn Budget ((en STA` OF CAt-.tFORN[A oludingtho" nanc�b En- Cottnty t�f L ontra Costa csYt{p7riaaFunds)ftavailablefoFiscal r 19981999 are available feSY review at the Office Of the i ar7`t a citLZ�n of (1tc tjrtited SLa.tes a.rtd a resident of tic of Me the Board and OMC*cOn County 0_ft�r'casatd; i am over the aO,3 c'>f ciiC)tYtOCe n years, vow, futartlnez,cat4fomra. said riot a party to or interosted to the above-emitted NOME j§_HEREBY nsR- rrtaLLCr_ !THEP GIVEN that the 80-0 of Supervisors vAir meet for the purpose of consdari sed Bu i ern Cftet f'cinc psi(_Coal Giant of Liza Contra Costa irrtes, aforesaid l ar "8 rz rlcs�vspaper of ctcrtorai citcx.�f .Uott, .printed 011d pui:- onTuesd%Au uat11 1998,; ttsftad. at 2640 Stzadetands Ddvo to the City Of`Watnut the Board�'ha tiers,800 CrcPeic County of Contra Costa, 34S913. 107,Administration Building, tvlarVnez, California. At the And which newspaper rias been a.djudoed a neurspa.per nearing any taxpayer may appear and be heard Wald- of()erter'af ctrcutation by the Supertoc-Court of ti-te County r the Increase, o�an Item In the of Contra Costa State of CaSffc�mta, under 3�e`date of rOpoaed bud "" or for the October 22. 1934_ C i-}e Numbe(-197Sd. Anciusion of afor the I mems. All proposals for rise Increase or the inclusion of additional i t notice, of wh"Ch fhe annexed is a printed copy(set in Rema shall be submitted In type not smatter than norlpare[Q. taas been puUished in wl.rtg to the t Clark of the Board the diode Of the cath regular acid entire issue bf said and not public hewing, in any su p(er lent thereof On ti1C (otlovAao dates, to—it: Should there beany applica- Y tions Or requests for a further may be continued from day' to day until concluded, but a.tf to (he year of i9.f,_•._ do w exceed a torsi often t certify (or declare) under' penatty of peducy tflat the Data&July 8,1998 for000int:j is tn.re a.ttd correct. PIA BATOClark ofHEt r�R, the sors and Otxinry AdrSntu str8- Executed at airzut Ccceit, California. for v�l By:J.O.fvtag110 On this . ay of . 9s I)e cl r 8a ff {' ...................................... Publish:July 8,1998 SiQrlature v _ C:orttra 00Sta i trues P''O. Box 4147 Walnut Cc'eete CA 94596 (Slo)939-2525 . f''r00f of Publication of- (attached is a.cop)i of the te0at advertisement that pub- (tss€zc�d� r PROOF OF PUBLICATION (2015.5 G.G.P.) STATE OF CALIFORNIA County of,Contra Costa I am a citizen of th6 United States and a resident of the County aforesaid; I arra over the age of eighteen years, NOTICE TO Tp'"`)MYERS and not a party to or Interested in the above-entitled CONTRA COSTA COUNTY, matter. +:AUPOPrtu NOTICE IS HEREBY GIVEN I am the Principal Legal Clerk of the West Countylimes, mat printed conies of the pro- a newspaper of general circulation, printed and pub- ciudng A ced�(I- Iished at 264f3 Shadetands Chive In the City of Walnut to�tpr�tsnFunds}forglsca1Yeat Creek, County of Contra Costa, 94598. 1998-jfa9 ars nvallable for review at the office of the And which newspaper has been adjudged a newspaper clerk of the Board and office, Of theCounty Auditor-(.orb 1 of general circulation by the Superior Court of the County troller,6Aartinez,CailfomW of Contra Costa., State of California, under the date of NOTICE IS HEREBY FUR- August 29, 1978. Case Number 188884. THER GIVEN that the Board, Of Supervisors will meet for The notice,of which the annexed is a printed copy(set In the purpose of considering the aroresaid pn5posed Hud- type not smaller than nonpareil), has been published In ets for Fiscal Year each regular and entire issue of said newspaper and not99s-1999 on Tuesday, Au- in arN-Aupplemerit thereof on the following dates, to-w€t: east 11, 199a,commend2 at 2:00 p.m, In me Board Chamtasrs, Room 107 Ad- =f*w, > ., ..• ministration Building rvlarti- t{�,, noz,California.At the hearing alt In the ear of 19. E .. ... and be e ro regarding appear I certify (or declare) under penal of increase.decrease,or omis- ty pet7ury that the sion edof any item in the pro- foregoing is true and correct. }posed budgets,or for the In- clusion of additional Rema.All xxG'CLited at WalnLtt~(free C3i'tftt prapasais for o increase or the incSus{pn of creastsn r On th items shall be submitted In ....... day 1 wrltln to me Clerk of the ... Boar befora it,.close of the public hearing. ........... Sig are Should there by any applica- tions or requests for a further West County Times y ae ctmile,such f'fruhearing P.O. fox 100 to day until concluded, but Pinole, CA 94564 not to excised a total of tan (510)262-2740 Proof of Publication of. PHIL SA July CHEL08, (attached is a copy of the legal advertisement_ that pub- Clerk ares County d��i- Iishedj for By:J.0.fvsa no, LCeO# OI-8 44936 Publ#sh j y 8.1999 F ..PROOF OF, PUBUCAT[0N STATE OF CALtF{3f N(A 'County of Contra Costa f .am a •cftfzen of the United States and a resident of the (aunty aforesald, t am over the mer bf elghteen 0a.rs,•and not a party,td or Interested'tn_the abdve-entltted matter. I am the Prfn&lpal Legal Clerk of the Ledger �ri�lc€OrrAxpnveas t7£spatch find ereritwood News. IrieursjQapters CONTRA {ACOSTA COUNTY, of.�fener-dl CIrcufatfor i, p{'n(ed find puglIsl i�d NOTICE IS HERESY GIVEN at I SSO Cavallo Road €n (he City of Arttlrsch, that printed copies of the pro- County of Contra Costa., 9450 9 posse County financed En- crudtng those finahceq by En- terppTse Funds)tot Fiscal Year And Wf`i€C.�i neWSpapers £1aVe been 998-1999 are available for eview at the Oifioe of the n L ts(�c3p f�y Of�fL'ft ral C£Coufatlon.by the Su- Clerk of the Board ancloOfece perior C%oLfrt of tileontra of the County Auditor-Con- State of Cal£fornfa, urlder thef e March NOTICE is HERESY troller,Martinez, .atiFU ZCt 1870. Case Number 746370. he Fur- 'HER GIVEN that the Board Y, of Supervisors will meet for lite notice, ojt�vh(c�h thearitlexed Is a pthe purpose of consldenrr� rinted the aforesaid proposed Bud- COPY{SC't In type not smaller than nonpare€f), gets for Rues Year� 1998-19fo or scai ay, ea 11a�✓ been pUbiEsflf3d fri Via. gust 11, 1,998, commencing lire Issue of saidblIs news a each regular and en- at 2:00 P.m. In the Board ,t Chambers, Room 107 Ad-. h per t�t7v not ffl any ministration Building, G1arti-! Supplement thereof on the (Offowing dates, nez,California.At the hearing to-wit: anytaxpayer may appear and be heard regarding the increase,decrease,or omis- ........,. • . cion of any item in the pro- ........ budgets,or for the in- Ain the ye' �f1998 clusion of addltionai items.Ali proposals#or the increase or the Incius�on of: additional Items shall be submitted in f cert€l' (or `fe�are) und6r' penalty of perjury writ] 1,p the Clerk of the that the foregoing €s trLJ Board before the close of the and C©tT�Ct. public hearing. �ecuted at Mach; Cafff tinsShould there st any appitee- tions or requests for a further Cert 1,f 1£S hearing on file,such hearing �{[�tlo {)f may be continued from day .E770 "1 " L. .•.........., to day until concluded, but 77 (1 not to exceed a total of ten r i days. Dated:July 8,1958 ih PHIL BATCHELOR, l inattere. ... •• Clerk of the Board f Supsrvi- so,s and County kdmirkstra- tedgec © torfspatch and erentvq)od News By J.o.Maglio, P-0-430X 2299 OzTI Clerk ,At tIOC -� {;A•94531-2299 Legal LD60 1176 Lt tom/! Publish:Juiy 8,13$8 f5C3�:`757:.2525 ---- r i Request to Speak Form (THREE MINUTE .IMI Omwitte 06 fomarW Pbee ft in the bac aw the c bwore addi 1 the B rrr.r..rrrrnrr��nn�.nn ilrl�rnnnnffll�Mr�tYllLfrnMI4F Lori.�.r�+■..I��mnu.rni■rr+r.wirr.rrn.rwur■r. $=Kit offpsm x CHEMONCki id, , I wbh a& an A*wWW ftem #MY wM be: , htoo 5i11Wnp11r�.YnilMl�i M v*h to fp r W have mmft for W &mrd to __... ,NNW isi"1wM v�� ..�/�f�'��,..,. " _..... to an A bon # ,,,� f ` Y *11 be "i�av ,M.... Wish an dw .. +► M wish to speak bW Inv+e demto tx��rrt� the 06 �-- REQUEST TO SPEAR FORM' `b 3' MINUTE LIMIT (THREE � } ) Complete this form and place it in the box near the speakers,' rostrum a addressing the 'Board. Dame Phone: o � '- � City � ' ,�f ::_ <. Address:. c ' I amspeaking' for `myself or organization: (arms of rrwix tion) CHECK ONE: ms` t f '� ' t tom' ..._.`. s wish t� speak on Agenda 'Item # Date: My comments will be.* general for against I wish to speak on the subject of do not wish to speak but leave these comments for the Board' to consider: Request ( THREE MINUTE L I cmvlete this fom o p1m ft In the hoc veer the Ae rrtlrvm Wfor sang the sem, : t ' .. 1 am tpe inns for mrw 4w "CK ONE: I wbb ft *a& con Agm& bon #.L, MY 4L ... ..�,_. ► " an the amt Of. >rrrlrlul�rl�+ s I + W wish to 9p uk ha 1"w tfmm boill-� fc�r t t! .-�r : ..wwwrr�rrsr. .................. .............................-...... ............................................. ........................................ Request to Speak For ( THREE (3) MINUTE LIMM cowlete,Ab form &W pbwLv ft in the box aw dw twin before ddradng the Boani,i Name: NM .4 Itr am W"ns for or 01v 1! lwft@don-.,.C-PA-)TPAcToQ`Z .t of'oe�rnan3 CHEM ONE: My cotments will be: vermW I whh to We& an tM.Abled of .IL-4 for tim Board I do imt wish to brut kne Ovew Camill 59=9%a to coiWder. ........... .......... Request to Speak F ( THREE (3) MINUTE LIMM Complete thb form surd PIPM ft in the box nw the Ww& W rw�yrm before a /0,4 _ f � ..�.,.f r I am speaft for mr ., ,err fte ,,.. # ssh to spec on A, da Um , 1 I ssh to wNk on the . .. 1 do not wish to wA but leave thea: coma mb for tim mrd to Wider: ,�._�.�.... ,......� REQUEST TO SPEAK FORM {THREE (3) XXNVTZ LIMIT) Complete this form and place it in the box near the speakers rostrum before addressing the Board,. Name:, phone: _m _ ? c r 4 Add ' � tr: r - City: Address: � �� I am speaking for myself or organizations {n `�f or�anizst#vn) CHzCX DNE s I Nish to speak on Agenda Item4� Date: My comments will be: general „ for ., against I wish to speak on the subject of I do tot wish to speak but leave these comments for the Board to consider: ....... ......... .._...... -- . . _ _ ................._._.. ......... ......... ......._. ......... ......... _ _.._..._.._.__........ ......... ......... ......... ......... ......... .........._.... ......... ._....... ......... ......... Request to Speak Fors THREE UTE LI 1 � Complete this forin wW p1m It is the box mw the *aw morurn berme addrr i g the Sam ±Li L �. I on sr* for nw ' My FRAw 4t ba 1pp rnww ,. .w w. i �' . . 1 do not wish to w but leave dwe +rcrimewds for tfulloard ............I.........-......................................... .........- REQUEST TO 8 1 PEAK rORM ZL (THREE (3) MINUTE LIMIT) complete this form and place it in the box near the speakers rostrum bef9re addressing the Board. Name: Phone: e:3 Address City: I am speaking for myself or organization: -P-LV-T-09C Crwm of organization) CRECK ,07: I wish to speak on Agenda Item Date: My comments will be: general - for against I wish to speak on the subject of I do not wish to speak but leave these comments for the Board to consider: Request to Speak Forte ( THREE 3) MINUTE 1 M17) Cwvlete this form and pl&ce ft in dw box nm them before &Mreedng the Board. Aftca kt .v c - I am weakkg for mrf..or CQ- Olux ON wfA to %" on AM& Ian #,.,. Dam My noib *91 be: VwwM . .'I wbh to C nn#be wAled t ,, - ,.®,.. . '1 a►``trtrt wish tt he" "e conn mft for the'Board' Request to Speak Form THREE (3) MINUTE LIMIT} before addradns the goarcLNww (2k4�a Nill f rmnnnnrin�rirrirrnr.ns, 0 w, �73 . fr � .2 I am VeWng for mynff cer o rganizatiim vt` N CHEM ON .. war to an Mwda Wa f.... rn wai Vim'' for e mied ic 4.r.A-jZ/ o not w s tim t I vre t rrts forBowd ..- Request o Speak Form {TH EE '(3) MINUM M L1 T Conplete the form wW ce, K in the box mw the rim before addraft the to", 7 t . rrirrrrrrr�rr�rw+�rrn� i■{ �s��inrrr� -�� ird��rr i I am speaUng for my_r„':_r,or EM ONE: I wish to g" on Agaida Ron t wish lb We& an the s Ali 4 I do not wig to k but leave dme rtwim-rwitsfor the Bowd oco W 1l mliu��rirMluruiurirwr�®rOrFi�UllYr+��irrrwni��rs l r�rr frr��r _.. ......... ......... ......... ......... ......... ......... .__ ...._ .. ... ....... ........ ..........._. ....._..._.. ..........._. ............. ........... ......... ......... ......... ......... .. ............................ ... ..........._ ...... ........... Request to Speak Fo THREE ) MINUTE LIMITS Complete thh form wW per: It in dw box nur die WMk ' -.ern bore addressinS the Board. I am op"ns for m rare of mpg-s—f- OfEa ONS taan en& AIL Myr 0will be: OWon the Of 7_1 WA to WeA � # do not WA to We& bA kne awimimmo for to colwwkrf, __ Request to Speak F ( ` REE )'MINUTE LIMM ' Complete thb femme oW O� ft t box mwthe e ` r rdrvm N 0- B MAL— I am vp"fig fcw ' OMMv of CHEM ONE: 1 dry ra wish to bA kart to* CNINS Request to Speak Form (THREE (3) MINUTE LIMIT C=Wete this form wW pirce ft In the box nr the r4witrum bore renx tfie Nam cftK. J� Ll"-t Llx-�Cj ! Vii'! V� i ..or .�.. towe Of iii ON t wM to we& an Agen& ftm 0.... I wish to an Ow subled +�,�� x �-� .�..� Wma ... . 1 do rwt wig to We& bort kavt Omw comutafor de Bowd to .. _ ....... ......_.. ........... .......................................... ........ ......... ......... _. _ _._.. ....... ........ ......... ............... ... ___ _ _ .... ..... _. _........ ..............._. . _ _ _ ........._.................... Request, to Speak For a THREE (3) MINUTE 'UMM rar*etr this iDm p1we # in the box northe ms e4 befc ► rng the S Aft �rrrr 04KX ON I whhtoWe& onA & Nam #.L2L.my wm be: 1prmW ' i�rrrrrrwrwrrrwrrrrrr+e�r�� I do not wish to weak but lam tlww for do aftaki �bt S Wt r 'I 4,1V h Oe + � jYrtr ' !RB t . Deposit the; "Request to Speak" form (on the revers side) in the box next to the: speaker' s microphone before your agenda item in to be considered. 2 . you will be called on to make your presentation. please speak into the microphone; at the podium. 3 . e: in by stating your name and address and whether you are speaking for yourself or as the {� representative of an organization. 4 . oivex the Clerk a copy of your presentation or support documentation if available before *peaking. , S. Limit your presentationto three minutes*' Avoid repeating comments made by previous speakers. (The n Chair may limit length o presentaEtions oto all , persons may be board) . � �►� ��.. � eCcs ` % Cr• ►. t , • 4 �'► l �i'Civ;� ��+�t . .�ifi�`� ��i •-�r+�= f `ptri t� ' � r : rvcr ' Request to Speak Forte '' t (THREE (3) MINUTE LIMIT) QmVt t e this form place It In Ow box neer the Weaken a before Wring the BoanL N a m e: s !`+6,,, r 1.,—"7 j '12 2 2 . , 1 am spejung dor m"ef.�...,.or 1 KX ONS I wbh to W" an A&&Wa Ron My Corml be: genwal I wish to p" an the n6ject �.... .�...�..�. I do not wish to Weak but leave dwe etwimimsts for the'Bd REQUEST To SPEAK FORM , (THREE (3) XINVTE LIMIT) Complete this form and place it in the box near the speakers' rostrum before addressing the Board. Name: ►` i,S' •► Phone• Address: e,�. oit d V. towMaw C t� I an speaking for myself or organization: (nam of organization) CRECR ONE: PUS G 1 C 14 wish to speak on Agenda Item # Date: My comments will be general for against I wish to speak on the subject of I do not wish to 'speak but leave these comment's for the Board to consider: