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HomeMy WebLinkAboutMINUTES - 08111998 - C91-C95 rA TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: August 11, 1998 SUBJECT: Authorize County Purchasing Services Manager to Sign Agreement with Programming Consultant for the Public Works Department (Group apex, Inc.) u I A 1. Recommended Act on: Authorize the Contra Costa County Purchasing Services Manager to sign the following service contract amendment identified below: Service contract with Group Ipex, Inc., is amended for an additional amount of$72,009 raising the cap to $96,000. The service contract term is extended from August 5, 1998 to February 1, 1999. 11. Financial Impact: None. All costs are supported by fees. Continued on Attachment: X SIGNATURE: 'i v _RECOMMENDATION {�F COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON A a te_ j1 APPROVED AS RECOMMENDED IDT VOT,F OF SUPERVISORS I hereby certify that this Isla true and correct UNANIMOUS(ABSENT } Copy of an action taken and entered on the AYES: NOES: minutes of the Board of Supervisors on the ABSENT: ABSTAIN: date shown. inn:as:fp� P ATTESTS©: .•-•' G:\G Data\Corn Svc\ADMIN\B©18-11.doc PHIL 8ATCkEL( R, Clerk or the Board Orig.Div:Administrative Services of Supervisors and.county Administrator Contact: Cliff Hansen,925/313-2341 c: Auditor Controller $y - - "` ' Deputy General Services,Purchasing Authorize County Purchasing Services Manager to Sign Agreement with Programming Consultant for the Public Works Department (Group Ipex, Inc.) August 11, 199$ Page Two Ill. Reasons for Recommendations and Background: The Public Works Department has contracted with Group 1pex, Inc. to provide a database programming resource. The Department is very satisfied with this consultant's work, and would like to have the original contract limits increased and extended. IV. Consequences of Negative Action: The required work will not be accomplished. TO: BOARD OF SUPERVISORS FROM: PHIL BATCHELOR,COUNTY ADMINISTRATOR DATE: August 11, 1998 SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL SERVICES FOR THE GIRL'S CENTER REMODEL AT LION'S GATE,JUVENILE HALL, 202 GLACIER DRIVE,MARTINEZ H137B SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. APPROVE a Consulting Services Agreement with James Miller&Associates, 110 East Third Street, Pittsburg,for full architectural services for the remodel of a portion of the existing Lion's Gate facility for a girl's residential and day treatment program. The agreement will be effective June 15, 1998,with a payment limit of$71,856. 2. AUTHORIZE the County Administrator or his designee to execute the Agreement and to issue written authorizations for extra work, provided that the cumulative total extra cost for all such authorizations shall not exceed$25,000.00. FISCAL IMPACT: The project is funded by the Probation Department. The funds for architectural services for this project were part of the FY 1997/1998 department budget. REASONS FOR RECOMMENDATIONBACKGROUND: a. This project involves the remodeling of a portion of the Lion's Gate facility at the Martinez Juvenile Hall to provide a residential treatment for 20 girls and a day treatment program for 10 girls. This program is modeled after the boy's day treatment program at the nearby Summit Center. This program will be operated jointly by the Probation and Health Services Departments. This program will be eligib atch` s to funds. CONTINUED OATTACHMENT: X YES SIATTACHMENT: ATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEND N...- .BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ONAPPROVED AS RECOMMENDED 19TH VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE f`' AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: ATTESTEDZ'`5_ •2� �'` '.. PHIL BATCHELOR,CLERK OF THEBOARb OF SUPERVISORS AND COUNTY ADMINISTRATOR BYE , ' r_,e � %x=" ,DEPUTY CONTACT: George Roemer(335-1055) cc: Probation CAO(J.Enea) CAO(L.Lockwood) Auditor-Controller GSD(R.Mann) O'Brien Kreitzberg(G.MacClelland) Page 1 of 2 Approving Consulting Services Agreement for Architectural Services for the Girl's Center Remodel at Lion's Gate,Juvenile:Hatt,Martinez August 11, 1998-Page 2 b. James Miller & Associates (Miller) was selected based upon a recommendation by the County's Architectural Division because of the firm's unique knowledge of the building and requirements of the proposed treatment program. Miller has successfully provided architectural services for various County projects including juvenile projects for the Probation Department. Specifically, Miller provided the programming services for this proposed project and related physical investigations of the Lion's Cate building. Using this consultant will permit the construction of this project in a timely fashion. The implementation of this treatment program for 30 girls will relieve some of the existing juvenile program pressures. C. Negotiations have been completed and an appropriate agreement is ready for execution. The County must proceed with this Agreement for architectural services because it does not have sufficient staff" to provide services. 8:1PROJECTslPILO B\LIoNPc,ArE1 DORDRt ARC icsa Page 2 of 2 6.q3 TO: BOARD OF SUPERVISORS FROM: Pln BATCHELOR,COUNTY ADMINISTRATOR DATE: August 11, 1998 SUBJECT: APPROVING ANIS AUTHORIZING THE ISSUANCE OF A CONSULTING SERVICES AGREEMENT FOR MASTER PLANNING AND MEDICAL OFFICE BUILDING PROGRAMMING AT THE CONTRA COSTA REGIONAL MEDICAL CENTER,MARTINEZ (WHjk�B) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION 1. APPROVE the issuance of a Consulting Services Agreement with SMP/SHG Inc. for master planning and programming services,and AUTHORIZE the County Administrator or his designee to execute the contract. 2. AUTHORIZE the County Administrator or his designee to execute the contract option for programming services,and issue written authorizations for extra work provided that the cumulative total cost for all such extra work shall not exceed$25,000.00. II. FINANCIAL IMPACT The amount of this Agreement totals$103,580,which includes a$4,000 reimbursable expense allowance. This amount is limited to master planning services including related estimating and engineering services. This contract includes as an option future programming services for a proposed medical office in the amount of $30,150. Bond funds are sufficient to cover the anticipated total amount of this contract. III. BACKGROUND The replacement acute care hospital is now complete and fully occupied. The proposed new clinical and pubic health laboratory is pending final plan check with the Office of Statewide Health Planning and Development (OSHPD). Construction bidding will immediately follow OSHPD approval. Many of the original buildings are CONTINUED ON ATTACHMENT, X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON � 41444 Z,,!!":,15-% APPROVED AS RECOMMENDED `3 OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: ATTESTED , PHIL BATCHELOR,CLERK( I BOARD`'OF SUPERVISORS AND COUNTY ADMINISTRATOR - q CONTACT: L.Lockwood,CACI cc: Auditor-Controller GSD(Accounting) Consultant O'Brien Kreitzberg Page I of 2 Approving and Authorizing the issuance of a Consulting Services Agreement for Master Planning and Programming at the Contra Costa Regional Medical Center now empty. The older buildings currently occupied by outpatient, support and administrative services are both substandard and operationally inefficient. In order to deliver quality comprehensive and cost effective health care to its customers (including members of the County's Health Plan), the Health Services Department needs to plan for long term development of the entire campus. These improvements would include new and upgraded buildings, parking, infrastructure and landscaping. In addition to funds reserved for the laboratory project, hospital bond funds are available for limited additional planning, design and construction. On March 26, a Request for Proposal for master planning and programming services was sent to three architectural/planning firms familiar with the Contra Costa Regional Medical Center. These' firms were Kaplan/McLaughlin/Diaz, SMP/SHG, and Fong and Chang. All firms submitted proposals on April 24. Interviews were held on May 13. The selection panel consistedof representatives from the County Administrator's office, hospital administration and the hospital construction manager. A score sheet was used by the selection panel based on the criteria given to the three presenters. Following the interviews, additional information was requested from two of the consultants. Following receipt of the supplemental information on May 21, the panel selected SMP/SHG. The master planning portion of the work scope was initiated on July 6. The master planning will be complete in August and the optional programming and final report will be completed in October. Page 2 of 2 TO: BOARD A d OF SUPERVISORS FROM: Warren E. Rupf,Sheriff-Coroner Contra Costa DATE: July 31,1998 County SUBJECT: Contract for Psychological Counseling SPECIFIC REQUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Approve and authorize the Sheriff-Coroner or designee to execute a contract on behalf of the County with Managed Health Network,Inc.for psychological counseling services to the Sheriff's Office employees for the period July 1,1998 through June 30, 1999. FISCAL IMPACT: The cost of this contract will be$50,000.00,which is included in the Office's 1998-99 budget. BACKGROUND: The Sheriff and others in the field feel that stress counseling can reduce workers'compensation and disability retirement claims. For approximately fifteen years this Office has had contracts to provide emergency psychological counseling to all Its sworn employees; all other major law enforcement agencies have similar contracts.This program has become an essential part of the overall employee assistance package,and many employees have received significanthelp in their personal and professional lives through the program. CONTINUED ON ATTACHMENT: NO SIGNATURE: av q � RECOMMENDATION OF COUNTY ADMINISTRATOR RECC11WENDATION OF BOARD COMMITTEE APPROVE OTHER SIQNATQRE(S)-,����I�& ACTION OF BOARD ON � b; ,r s f` / �° APPROVED AS RECOMMENDED 0"46R—_ VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT-------) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. Contact Person:Kathleen Martin,5-1529 �. CC: ATTESTED PHIL BATCHELOR, RK OF THE B�A-RD OF SUPERVISORS AND COUNTY ADMINISTRATOR County Administrator Justice System Programs r County Auditor-Controller,AIP Contracts Sheriff-Coroner(for distribution) Contra Costa County Standard Form 6/90 PAYMENT PROVISIONS (Fee Basis Contracts) Number 1. Payment Amounts. Subject to the Payment Limit of this Contract and subject to the following Payment Provisions , County will pay Contractor the following fee as full compensation for all services, work, expenses or costs provided or incurred by Contractor: [Check one alternative only. ] Ex] a. $ 4,166.67_ monthly, or [ ] b. $ per unit, as defined in the Service Plan, or E ] c. $ after completion of all obligations and conditions herein. 2. Payment Demands. Contractor shall submit written demands. Said demands shall be made on County Demand Form D-15 and in the manner and form prescribed by County. Contractor shall submit said demands for payment no later than 30 days from the end of the month in which the contract services upon which such demand is based were actually rendered. U on approval of said payment demands by the head of the County Department for which this Contract is made, or his designee, County will make payments as specified in Paragraph 1. (Payment Amounts) above. 3. Penalty for Late Submission. When Contractor fails to submit to County a timely demand for payment as specified in Paragraph 2. (Payment Demands) above, and as a result of Contractor's late submission the County is unable to obtain reimbursement from the State of California or otherwise: to the extent the County's recovery of funding is prejudiced, County shall not pay Contractor for such services , even though such services were fully provided. 4. Ri-ght to Withold. County has the right to withold payment to the Contractor when, in the opinion of the County expressed in writing to the Contractor, (a) the Contractor's performance, in whole or in part, either has not been carried out or is insufficiently documented, (b) the Contractor has neglected, failed or refused to furnish information or to cooperate with any inspection, review or audit of its program, work or records, or (c) Contractor has failed to sufficiently itemize or document its demand(s) for payment. 5. Audit Exceptions. Contractor agrees to accept responsibility for receiving. replying to, and/or complying with any audit exceptions by appropriate County, State or Federal audit agencies occurring as a result of its performance of this Contract. Contractor also agrees to pay to the County within 30 days of demand by County the full amount of the County's obligation, if any, to the State and/or Federal government resulting from any audit exceptions, to the extent such are attributable to the Contractor's failure to perform properly any of its obligations under this Contract. Initia(]JZra-c7o—r county Dep ., zacanaara corm llbl .j �" [APPROVALSACKNOWLEDGEMENT Number APPROVALS RECONMENDED BY DEPARTMENT FORA APPROVED By B � Designee �--- APPROVED: COUNTY ADMINISTRATOR By Designee ACKNOWLEDGEMENT State of California ACKNOWLEDGEMENT (by Corporation, Partnership, or Individual) County of moo, e .` The person(s) signing above for Contractor, personally known to me in the individual or business capacity(ies) stated, or proved to me on the basis of satisfactory evidence to be the stated individual or the representatives) of the partnership or corporation named above in the capacity(ies) stated, personally appeared before me today and acknowledged that he/she/they exe- cuted it, and acknowledged to me that the partnership named above executed it or acknowledged to me that the corporation named above executed it pur- suant to its by--laws or a resolution of its board of directors. Dated: [Notarial Seal] Notar P blit Deputy County Cleric 10conrvnrissw 0 3118314 Notcry lultx#y� C1C� -W Cox .E Nov?A,2000 _ CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT No.5907 State of __r �t County of On kg, - - before me, DATE - AME,TITLE OF OFFICER-E.G.,"JANE DOE,NOTARY PUBLIC- personally appeared "I-, �-- NAME(S)Of SIGNER(S) )4ersonally known to me - OR - ❑ proved to me on the basis Of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and ac- knowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their �.. signature(s) on the instrument the person(s), KAY HENDOW or the entity upon behalf of which the COMA 11160314 person(s) acted, executed the instrument. Mahcoo* 4&t*, Nov 2K 2MOM WITNESS my hand and official seal. SIGNATURE OF NOTARY OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL \ CORPORATE OI`FICER```�,,,, =fir• - ' '` ` `"`•- TIT OR TYPE OF DOCUMENT ❑ PARTNER(S) ❑ LIMITED ❑ GENERAL ❑ ATTORNEY-IN-FACT NUMBER OF PAGES ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR ❑ OTHER: �c1 o t-fi DATE OF DOCUMENT SIGNER IS REPRESENTING: NAME OF PERSON(S)OR ENTITY(1ES) SIGNER(S)OTHER THAN NAMED ABOVE 01993 NATIONAL NOTARY ASSOCIATION-8236 Remmet Ave.,P.O.Box 7184-Canoga Park,CA 91309-7184 Contra Cosa County Standard Form 1/87 GENERAL CONDITIONS (Purchase of Services) 1. Compliance with Law. Contractor shall be subject to and comply,with all Federal, State and local laws and regulations applicable with respect to its performance under this Contract, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment, including nondiscrimination. 2. Inspection. Contractor's performance, place of business and ',records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection',and copying by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. a. Retention of Records. The Contractor shall retain all documents pertaining to this Contract for five years from the date of submission of Contractor's final payment demand or final Cost Report; for any further period that is required by law; and until all Federal/State audits are complete and exceptions resolved for this contract's funding period. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. b. Access to Books and Records of Contractor Subcontractor. Pursuant to Section 1861(v)(1)of the Social Security Act, and any regulations promulgated thereunder, Contractor shall, upon written request and until the expiration of four years after the furnishing of services pursuant to this Contract, make available to the Secretary of Health and Human Services or to the Comptroller General, or any of their duly authorized representatives, this Contract and books, documents, and records of Contractor that are necessary to certify the nature and extent of all costs and charges hereunder. Further, if Contractor carries out any of the duties of this Contract through a subcontract with a value or cost of$10,000 or more over a twelve-month period, such subcontract shall contain a clause to the effect that upon written request and until the expiration of four years after the furnishing of services pursuant to such subcontract, the subcontractor shall make available, to the County, to the Secretary or to the Comptroller General, or any of their duly authorized representatives, the subcontract and books, documents, and records of the subcontractor that are necessary to verify the nature and extent of all costs and charges thereunder. This special condition is in addition to any and all other terms regarding the maintenance or retention of records under this Contract and is binding on the heirs, successors, assigns and representatives of Contractor. 4. Rel2orting ftguirements. Pursuant to Government Code Section 7550, Contractor shall include in all documents or written reports completed and submitted to County in accordance with this Contract, a separate section listing the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of each such document or written report. This section shall apply only if the payment limit under this Contract exceeds $5,000. 1 Contra Costa County Standard Form 1/87 GENERAL COLSMI`I``IONS (Purchase of Services) 5. Termination. a. Written Notice. This Contract may be terminated by either party, at their sole discretion, upon thirty-day advance written notice thereof to the other, and may be cancelled immediately by written mutual consent. b. Failure to Perform. The County, upon written notice to Contractor, may immediately terminate this Contract should the Contractor fail to perform properly any of its obligations hereunder. In the event of such termination, the County may proceed with the work in any reasonable manner it chooses. The cost to the County of completing Contractor's performance shall be deducted from any sum due the Contractor under this Contract, without prejudice to the County's rights otherwise to recover its damages. C. Cessation of Funcift. Notwithstanding Paragraph 5.a. above, in the event that Federal, State, or other non-County funding for this Contract ceases, this Contract is terminated without notice. 6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understanding, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 7. Further SPecifl�ations dor Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to, monitoring, evaluating, auditing, billing, or regulatory changes, may be developed and set forth in a written Informal Agreement between the Contractor and the County. Such Informal Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify that which is already required hereunder. Such Informal Agreements may not enlarge in any manner the scope of this Contract, including any sums of money to be paid the Contractor as provided herein. Informal Agreements may be approved and signed by the head of the County Department for which this Contract is made or his designee. 8. Modifications and Amendments. a. General Amendments. This Contract may be modified or amended by a written document executed by the Contractor and the Contra Costa County Board of Supervisors or, after Board approval, by its designee, subject to any required State or Federal approval. b. ddmmiinistr�ti_ve Amendments. Subject to the Payment Limit, the Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by the Contractor and the County Administrator or his designee, subject to any required State or Federal approval, provided that such administrative amendments may not materially change the Payment Provisions or the Service Pian. 9. . Disagreements between the County and Contractor concerning the meaning, requirements, or performance of this Contract shall be subject to final determination in writing by the head 2 Contra Costa County Standard Form 1/87 GENERAL CONDITIONS (Purchase of Services) of the County Department for which this Contract is made or his designee or in accordance with the applicable procedures (if any) required by the State or Federal Government. 10. Choice of Law and Personal Jurisdiction. a. This Contract is made in Contra Costa County and shall be governed and construed in accordance with the laws of the State of California. b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, State of California. 11. Conformance with Federal and State Regulations and Laws. Should Federal or State regulations or laws touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract shall be deemed amended to assure conformance with such Federal or State requirements. 12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or approvals, or statements by any officer, agent or employee of the County indicating the Contractor's performance or any part thereof complies with the requirements of this Contract, or acceptance of the whole or any part of said performance, or payments therefor, or any combination of these acts, shall not relieve the Contractor's obligation to fulfill this Contract as prescribed; nor shall the County be thereby estopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract. 13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract or monies due or to become due, without the prior written consent of the County Administrator or his designee, subject to any required State or Federal approval. 14. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship between the parties of agent, servant, employee, partnership, joint venture or association. 15. Conflicts of int rest. Contractor, its officers, partners, associates, agents, and employees, shall not make, participate in making, or in any way attempt to use the position afforded them by this Contract to influence any governmental decision in which he or she knows or has reason to know that he or she has a financial interest under California Government Code Sections 87100, et seq., or otherwise. 16. Confl ent! ] ty. Contractor agrees to comply and to require its officers, partners, associates, agents and employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administration of such service. 3 v Contra Costa County Standard Form 1/87 gENERAL CONDITIONS (Purchase of Services) b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 17. NopdIscrIM1ngt_ory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, or handicap, and that none shall be used, in whole or in part, for religious worship or instruction. 18. Indemnifigation. The Contractor shall defend, indemnify, save, and hold harmless the County and its officers and employees from any and all claims, costs and liability for any damages, sickness, death, or injury to person(s)or property, including without limitation all consequential damages, from any cause whatsoever arising directly or indirectly from or connected with the operations or services of the Contractor or its agents, servants, employees or subcontractors hereunder, save and except claims or litigation arising through the sole negligence or sole willful misconduct of the County or its officers or employees. Contractor will reimburse the County for any expenditures, including reasonable attorneys' fees, the County may make by reason of the matters that are the subject of this indemnification, and if requested by the County will defend any claims or litigation to which this indemnification provision applies at the sole cost and expense of the Contractor. 19. LnAu-m-rLp—e. During the entire term of this Contract and any extension or modification thereof, the Contractor shall keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special Conditions: a. Liability Insurance. The Contractor shall provide comprehensive liability insurance, including coverage for owned and non-owned automobiles, with a minimum combined single limit coverage of$500,000 for all damages, including consequential damages, due to bodily injury, sickness or disease, or death to any person or damage to or destruction of property, including the loss of use thereof, arising from each occurrence. Such insurance shall be endorsed to include the County and its officers and employees as additional insureds as to all services performed by Contractor under this agreement. Said policies shall constitute primary insurance as to the County, the State and Federal Governments, and their officers, agents, and employees, so that other insurance policies held by them or their self-insurance program(s) shall not be required to contribute to any loss covered under the Contractor's insurance policy or policies. b. Workem' Compensation. The Contractor shall provide workers' compensation insurance coverage for its employees. c. Certificate oUnsurance. The Contractor shall provide the County with(a)certificate(s) of insurance evidencing liability and worker's compensation insurance as required herein no later than the effective date of this Contract. If the Contractor should renew the insurance policy(ies) or acquire either a new Insurance policy(ies)or amend the coverage afforded through an endorsement to the policy at any time during the term of this Contract, then Contractor shall provide (a) current cortificate(s) of insurance. 4 Contra Costa County Standard Form 1187 GENERAL CONDITIONS (Purchase of Services) d. Additional Insurance Provisions. The insurance policies provided by the Contractor shall include a provision for thirty (30) days written notice to County before cancellation or material changes of the above specified coverage. 20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the County shall be addressed to the head of the County Department for which this Contract is made. Notices to the Contractor shall be addressed to the Contractor's address designated herein. The effective date of notice shall be the date of deposit in the mails or of other delivery, except that the effective date of notice to the County shall be the date of receipt by the head of the County Department for which this Contract is made. 21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions, the Special Conditions (if any) and Service Flan do not limit any term of the General Conditions. 22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased by County under a new contract following expiration of termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure to continue purchase of all or any such services from Contractor. 23. PossessoryInd. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue & Taxation Code Section 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest. Contractor agrees that this provision complies with the notice requirements of Revenue & Taxation Code Section 107.6, and waives all rights to further notice or to damages under that or any comparable statute. 24. No Third-Party Beneficiaries. Notwithstanding mutual recognition that services under this Contract may provide some aid or assistance to members of the County's population, it is not the intention of either the County or Contractor that such individuals occupy the position of intended third- party beneficiaries of the obligations assumed by either party to this Contract. 25. Copyrights andfights in Data. Contractor shall not publish or transfer any materials produced or resulting from activities supported by this agreement without the express written consent of the County Administrator. If any material is subject to copyright, the County reserves the right to copyright such and the Contractor agrees not to copyright such material. If the material is copyrighted, the County reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, and use such materials, in whole or in part, and to authorize others to do so. 26. Endorsements. Contractor shall not in its capacity as a contractorwith Contra Costa County publicly endorse or oppose the use of any particular brand name or commercial product without the prior approval of the Board of Supervisors. In its County contractor capacity, Contractor shall not publicly attribute qualities or lack of qualities to a particular brand name or commercial product in the absence of a well-established and widely-accepted scientific basis for such claims or without the prior approval 5 Contra Costa County Standard Form 1/87 GENERAL CONDITIONS (Purchase of Services) of the Board of Supervisors. In its County contractor capacity, Contractor shall not participate or appear in any commercially-produced advertisements designed to promote a particular brand name or commercial product, even if Contractor is not publicly endorsing a product, as long as the Contractor's presence in the advertisement can reasonably be interpreted as an endorsement of the product by or on behalf of Contra Costa County. Notwithstanding the foregoing, Contractor may express its views on products to other contractors, the Board of Supervisors, County officers, or others who may be authorized by the Board of Supervisors or by law to receive such views. 27. Required Audit:. If Contractor is funded by $25,000 or more in federal grant funds in any fiscal year from any source, Contractor shall provide to County at Contractor's expense an audit conforming to the requirements set forth in the most current version of Office of Management and Budget Circular A-133. If Contractor is funded by$25,000 to $100,000 in federal grant funds in any fiscal year from any source, Contractor shall arrange for conduct of the federally-requiredaudit biennially and shall submit the audit to County in the time, form, and manner required by the most current version of Office of Management and Budget Circular A-133 and by County. If Contractor is funded by$100,000 or more in federal grant funds in any fiscal year from any source, Contractor shall arrange for the federally- required audit annually and shall submit the audit to the County in the time, form, and manner required by the most current version of Office of Management and Budget Circular A-133 and by County. Contractor is solely responsible for arranging for the conduct of the audit, and for its cost, and County may withhold the estimated cost of the audit or 10 percent of the contract amount, whichever is larger, or the final payment, from Contractor until County receives the audit from Contractor. 6 SERVICE PLAN Contractor will provide the following services at Contractor's local service locations or mutually agreed upon facilities and/or locations. A. Contractor will provide consultation to Contra Costa County Sheriff s Office management employees concerning policies and procedure for implementation of the Employee Assistance Program in the Sheriff's Office. The Employee Assistance Program is describerd"in the attached "Schedule A" brochure. B. Contractor will provide an orientation for Sheriffs Office employees, through written materials, briefing and training sessions or audio-visual presentations, as to the purpose, scope, nature and use of Employee Assistance Program. C. Contractor will train Sheriff's Office supervisory and management staff to develop the knowledge and skills necessary to effectively utilize the Employee AssistanceProgram in the administration of their personnel management responsibilities. D. Contractor will provide direct one-to-one counseling to Sheriff's Office employees and/or their immediate dependents who (1) are referred to contractor by the Sheriff s'Office, or(2) personally contact the contractor and request such counseling. The counseling will be provided by the Contractor's licensed professional staff,and will involve identifying and evaluating counseled persons' problems and concerns, and assessing and addressing options and alternatives for the resolution of such problems. Such counseling shall consist of up to eleven sessions per employee or immediate dependent during the contract period. A session is a single visit to an MHN counselor which generally consists of a 50 minute counseling period. However, contractor shall, if necessary,provide more than eleven counseling sessions to employees referred to the contractor by the Sheriff's Office due to the employee's job performance problems. E. Contractor will refer persons counseled under this contract to professional community resources for treatment and/or assistance as may be appropriate. F. Contractor will provide up to five hours of"Brown Bag" sessions on topics listed in the attached "Schedule B" brochure. G. Contractor will provide on-going consultation to Sheriff's Office supervisors and management in matters pertaining to specific personnel actions, such as fitness for duty examinations. H. Contractor will provide, quarterly, a statistical summary of activity, upon request of the Sheriff's Office. The summary will consist of total sessions per quarter by employees and dependents, indicating number of uses by employees and by their dependents.' Initials: Co actor County Dept. CWS l' How may 1 obtain further information? Contra Costa County If you desire further information, contact OHS/ Sheriff-Coroner Department MHN at(600)227-9060; or you may contact your employer. A copy of the contract between OHS/ _ MHN and your employer will be furnished upon your request. This brochure constitutes only a summary of the OHS#MHN Employee Assistance Program (EAP).You must consult the contract to determine the exact terms and conditions of Employee coverage. i tance Program 1 'q A t EAP information Card As an emp4oyee,you and your eligible dependents are entitled to receive up to 11 sessions per family unit each benefit year Administered by (duly 1 to June 30).if extended counseling is needed,the charges oecepationai Meal& Sor Wtos/ will become the responsibility of the employee or family member. Managed Health Network,Inc. Call toll-free 24 hours a day: Combined Evidence of Coverage ' and Disclosure Form TDD far the hearing impaired:(800)327-0801 C Who is eligible? Why this program was chosen As an employee of the Contra Costa Sheriff- for you. Coroner Department, you are eligible for All of us face probL6ms in our lives. And no matter participation in the OHS/MHN program. how hard we work to solve an issue, it's bound to Your lawful spouse and unmarried, dependent affect those around us. It's also likely to undermine children are also eligible. Children are defined as our effectiveness at work. natural, adopted, foster, or step-children age 18 or Recognizing this, your organization has chosen under, or age 22 or under if full-time students, or of the OHS/MHN Employee Assistance Program to any age if incapable of self-sustaining employment make confidential, professional counseling due to a mental or physical disability. Children services available to you and your eligible family serving in the military are not eligible. members. So when you're faced with a problem. call your EAP. Remember that the right time to How many sessions are seek help is as soon as possible--don't wait until available? the problem reaches the critical stage. We're here You and your eligible dependents are entitled to 24 hours a day, 365 days a year. receive up to 11 sessions per family member unit What is this service? each benefit year(July 1 to June 30), The Employee Assistance Program (EAP) is a counseling and consultation service designed to help you and your eligible family members with a wide range of personal issues. The services are confidential, and the cost has been covered by your organization. The EAP can help you with: • Marital and family problems • Relationship issues a Alcohol abuse • Drug dependency • Financial and credit concerns • Legal issues and questions • Emotional problems and stress • Child care • Elder care Pre-retirement planning i * Federal taxpayer problems 0 1997 OHS/MHN. All Rights Reserved. • Interpersonal conflicts i Confidential and convenient. Emotional,personal, and OHSlMHN's EAP services are provided stress-related concerns.OHSlMHN provides professional confidentially by licensed and qualified counselors. assistance for a broad range of concerns, These highly trained specialists have been from everyday stresses and worries to mood carefully selected for their professional swings, depression,an�i #y reactions,and phobias. experience, reputations, and expertise. The OHS/MHN network extends across the country, 50 minutes per session. so you'll be able to see a professional counselor Alcohol and drug abuse. close to your home or workplace. There are no innocent bystanders in the life of an alcoholic or drug-dependent All information is privileged in accordance with person. Friends, family, co-workers, and the psychotherapist–patient privilege and/or other supervisors—all are involved and affected to applicable laws. Employees who use the some degree. counseling services are assured that their problem and its source, treatment, and resolution will OHSIMHN counselors can help employees and always be afforded the maximum confidentiality their eligible family members resolve chemical permitted by law. dependency problems by assessing the problem, intervening, breaking denial, arranging for OHS/MHN counselors include licensed appropriate treatment,and motivating continued psychologists, licensed clinical social workers, sobriety and lifelong recovery. licensed marriage and family counselors, certified 50 minutes per session. alcohol and drug counselors, financial counselors, elder care and child care counselors, and licensed These services are conducted by attorneys. telephone only: Call us when you need help with: Legal matters. In the past, only the most privileged had Marriage,i ,and � 8 routine access to legal advice. Today relationshipp problems. legal counsel is frequently a necessity for The American family has changed the average citizen. In states where allowable, dramatically in the past few decades. OHS/MHN's legal staff provides consultation to Over half of all marriages end in divorce. Single- employees with legal questions in many areas parent families, dual-career families,and blended including family law,consumer issues, landlord- families are now common. Relationships today tenant disputes, personal injury,contracts,and must endure conflicts and stresses that were criminal matters. unknown to previous generations. Some restrictions may apply. Up to 30 minutes per OHS/MHN helps families analyze and resolve the session. stresses that can lead to disharmony and eventual Financial &credit problems. breakup. In a"buy now, pay later°world, its easy 50 minutes per session. � to find yourself suddenly in deep water. If you're concerned about keeping track of where your money goes, OHS/MHN's financial advisors can help you get things back under control. With Consultations are provided at no charge by former their assistance, you'll analyze your spending IRS employees and enrolled agents who have met habits and patterns, develop a realistic, the standards of practice established by the IRS personalized budget, and learn about your credit Director of Practice. Representation services are rights and options. available on an employee-paid, fee-for-service - Up to 60 minutes per session. basis at low rates.*r Child tare. Up to a maximum of three, 30-minute sessions per family unit, per contract year. These sessions count as Child care problems produce frustration, one EAP session. concern, and guilt. They can interfere Pre-retirement planning. with almost any parent's routine, causing missed time from work and cancelled plans. OHSI Whatever retirement means to you, be it a MHN's child care assistance will help you assess time to get away from it all or a chance to your child care needs and identify and evaluate develop personal interests, how those appropriate care options. years are spent will depend on what is done to Up to 60 minutes per session. prepare for them. This service covers a wide spectrum of information on topics relevant to Elder care. anyone planning retirement, regardless of age. Getting the help required to care for an You'll learn about the range of situations you are aging relative can be a difficult and likely to encounter in retirement, and receive confusing process for concerned family guidance on how to plan ahead for a'quality members. OHS/MHN will help you fully explore retirement."This service does not cover specific and make use of the resources available to investment, tax,or legal advice. resolve problems with elders' living arrangements, Up to 60 minutes per session, nutrition, health care, legal rights, and Social organixing life's affairs. Security and Medicare/Medicaid benefits. in our complex lives the paperwork alone Up to 60 minutes per session. a can become overwhelming, and to be left Federal tax consultation and with a legacy of disorganized records and representation. vital documents can be a fime-'consuming and „, Few events in modem life cause as emotional burden for your loved ones.To simplify much worry and preoccupation as dealing with the life, prepare for emergencies, and ease the load Internal Revenue Service under potentially on family members who may need to make adverse circumstances.Consultations are decisions, this consultation with OHS/MHN available to help you deal with: counselors guides you through the methods of - Unpaid federal taxes, penalties, and interest, creating an organized legacy. - IRS audits, This service will also benefit those who need to - Unfiled, past-due federal tax returns, or arrange"final details”for a friend or family - Any problem with the IRS that you or your family member,or who need suggestions and support members have attempted to resolve with the about getting their life back together after the loss IRS and are unable to settle with them. of a loved one. Please note this is not a tax preparation service. Up to 60 minutes per session. Haw to use the program. What if 1 have a complaint? Call the EAP directly, toll-free, using the number CHS/MHN's EAP plan meets the State of on the back of this brochure, We're available any California standardsior a licensed specialized time, day or night. health care plan under the Knox-Keene Act. As a You may choose to obtain your counseling r licensed health plan, OHS/MHN provides a sessions either through telephone consultation or procedure to enable you to resolve complaints or by in-person appointment.Whichever you choose, disputes regarding'our services. your personal affairs will be discussed with a If you have a complaint or dispute regarding professional. any of OHS/MHN's counselors,or if you have a QHS/MHN will provide a referral, and an appoint- complaint or dispute about{QHS/MHN's services, men#can be set promptly for a time convenient to you are entitled to call (800)227-1060 or send a you. Legal, elder care, child care,financial, federal letter to: tax, pre-retirement,and organizing life's affairs Attn: director of Quality Management consultations are provided only by telephone. OHS/MHN A counselor from the OHS/MHN panel will be PO Box 9088 assigned to you. OHS/MHN makes every attempt San Rafael, CA 94912-9982 to select a counselor who will meet your needs You may make your complaint by telephone, and with whom you will feel comfortable. if you or you may request a complaint form. In are dissatisfied with your counselor, contact addition, you will receive a questionnaire on which CHS/MHN to discuss your preference and arrange you may express your opinion (favorable or for a new counselor. unfavorable)or submit a complaint if desired. Each complaint will be acknowledged within Is there a cost? Each days and will be submitted to OHS/MHN's No. The full cost of the EAP service has been Director of Quality Management or Grievance paid by your organization. There are no Committee for resolution. Notice of the outcome of co-payments, co-insurance,or deductible each complaint will be given to you within 30 days payments applicable to OHS/MHN services. of its receipt. All professional counselors are employed by The Department of Corporations is responsible for or under contract with OHS/MHN.You will not be regulating health cafe service plans in California. liable to the OHS/MHN counselor for any fees for The department has a toll-free telephone number covered EAP services under any circumstances. (800-400-0816)to receive complaints regarding If you desire additional services either not covered health plans. if you have a grievance against the by this program, or provided by counselors who do health plan, you should contact OHS/MHN and not have a contract with OHS/MHN, you will be use the grievance process described above, responsible for their payment. If you need the department's help with a complaint involving an emergency grievance or with a grievance that has not been satisfactorily resolved by OHS/MHN, you may call the department's toll- free number. c Some limitations. When does coverage begin You and your eligible family members are entitled and endg to receive a specified number of counseling You are eligible to receive EAP services for as sessions each year. However, there are some long as you are an dMployee of the Contra Costa limitations and exclusions. The EAP does not Sheriff-Coroner Department.Your eligibility ends provide: upon termination of employment, or when your • inpatient or outpatient treatment for any employer's contract with OHS/MHN is no longer in medically treated illness; force. Your eligible family members are covered during the same time you are. • prescription drugs; Your coverage cannot be cancelled, nor can you treatment or services for mental retardation or be denied renewed coverage, because of your autism; health status or requirements for service. if you • counseling services beyond the number of think this has happened, you may request a sessions covered; review by the California Commissioner of Corporations. Your coverage can be terminated by services by counselors who are not OHS/MHN OHS/MHN for fraud or deception in the use of providers; counseling services. • counseling required by law or a court, or paid for by Workers' Compensation; or, May � continue coverage following of employment? • formal psychological evaluations and fitness-for- You are not eligible to receive OHS/MHN services duty opinions. on an individual basis following the end of employment. Renewal provisions. OHS/MHN may change its fees, benefits, or the terms of its contract on the anniversary date of this contract, unless otherwise mandated by law. How to obtain these servicess These services are rendered by OHS/MHN 4600 Los Gamos Drive#300,San Rafael,California 94903 You are encouraged to call OHS/MHN directly at the numbers i shown to arrange for counseling services. OHS/MHN will consider one of your counseling sessions used d you fall to cancel at least 24 hours in advance,unless the appointment is missed because of an emergency or circumstances beyond your control. i ZI N } aNr Managed Health Network also offers two-hour,Half-day and BRowN BAG one-day workshops lead by master trainers.For'complete details or to arrange for a S E R I E Brown Bag Seminar,please call the MEN'Trainin department at A value Added Benefit 415-491-7200 car your EAP account representative. Managed Health MHN E D-U C A r t o N Network;Inc. solu ions for Work. & Life y mployers everywhere-hhve tome to Personai Development realize that an emotionally healthy Surviving Perfectionism workforce is a.productive workforce. In + Developing a Winning Attitude fact, studies have shown that when employees * Time Management experience personal problems,their job - performance is often adversely affected. Life Management Employee's personal problems can translate into • Budgeting Basics increased absenteeism;reduced productivity, * Balancing Work and Personal Life and a higher rate of job turnover. * Balancing Time and Energy The goad news is that stress resulting from + Strategies for Working Parents personal problems can be reduced and _ Communicating With Your Partner sometimes even.prevented. Aspart of your • Building Healthy Families Employee Assistance Program (EAP), • Across the Generation Gap: Managed Health Network offers a Elder Care comri rehensive package of seminars designed to Coping with Grief and boss educate employees on ways to,effectively Health and Wellness ' handle life's ups and downs --before personal * Making Stress Work for You problems begin to take their toll. * Holiday(Stress) Hardy Brown Bag Wellri s Seminars • Drug Abuse Awareness One of the most effective ways to promote • Humor for the Health of It emplpy e well-being is through�ongoing The Employee Assistance Program education. MHN offers clients a series of one- MHN also provides programs that introduce hour seminars that address common issues and explain the;features of the tmployee employee Viand their family members often face. As Program to employees, supervisors These seminars are tailored to participant needs and managers. and are held at the,client's place of business. • : Employee Orientation Clients.can.select'from any on�ofth'e available topics listed below. (30 minutes) • Training for,Supervisors and Communication and Conflict Managers (.90 minutes) ' Resolution.Skills In addition to the Brown Bag Series, the MHN + Bec=dng a Better Communicator Wellness Program includes these.other •,. Communicating Across'the elements: tender Gap. ✓ informational brochures , * Dealing frith Difficult.People ✓ health fair promotion ' .' • Conflicf and Anger'Management newsletter articles Managing Change • Making Change Work for You TO: BOARD OF SUPERVISORS 345-9802/A.1.1 FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES DATE: August 11, 1998 kL-_ Contra \ SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT FOR i" Costa ARCHITECTURAL SERVICES FOR TENANT IMPROVEMENTS ATnty 2311 LOVERIDGE ROAD,PITTSBURG,FOR HEALTH SERVICES �" o�"� DEPARTMENT (WH604B) I SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION A. APPROVE a consulting services agreement with Fong & Chan Architects, 1361 Bush Street, San Francisco, for architectural services for Tenant Improvements at 2311 Loveridge Road, Pittsburg, for Health Services Department. The agreement will be effective August 4, 1998 and will provide for architectural services for a new health center clinic, with a payment limit of$528,600.00,which amount shall not be exceeded without prior, written authorization by the Director of General Services. B. AUTHORIZE the Director of General Services to execute the agreement and to issue written authorizations for extra work,provided that the cumulative total extra cost for all such authorizations shall not exceed$25,000.00. II. FINANCIAL IMPACT Funding for this project will be provided from the Health Services Enterprise Fund. III. REASONS FOR RECOMMENDATIONS/BACKGROI TND A. On February 24, 1998, the Board of Supervisors authorized the Director of General Services to sign a Lease with the Los Medanos Community Hospital District for its former hospital located at 2311 Loveridge Road, Pittsburg. That Lease was fully executed on July 31, 1998. On August 3, 1998, the County Administrator's Office gave the Director of General Services authorization to proceed with the design of the required remodeling to accommodate ambulatory(outpatient) services. RECOMMENDATION OF COUNTY, DMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVEI _ O HER SIGNATURE(S): f - ACTION OF BOARD 6N "' APPROVED AS RECOMMENDED OTi4EIT" CONTINUED ON ATTACHMENT: X YES SIGNATURE: VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN MEDIA CONTACT: BARTON.1.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD CC: County Administrator's Office OF SUPERVISORS ON THE DATE SHOWN, General Services Department , Accounting ATTESTED f Architectural Division PHIL BAT!`,t%k6R,CLERK OF THE"BOARD OF File:345-9802/A.5 SUPERVISORS AND COUNTY ADMINISTRATOR Health Services Department(Via AID) Consultant(Via A/D) ;l BY DEPUTY H:\1998\3459802\8L00226B.WPD GC:tb Page 1 of 2 M362 (10/88) APPROVING CONSULTING SERVICES AGREEMENT FOR 345-9802/A.1.1 ARCHITECTURAL SERVICES FOR TENANT August 11, 1998 IMPROVEMENTS AT 2311 LOVERIDGE ROAD, PITTSBURG, FOR HEALTH SERVICES DEPARTMENT B. This agreement involves architectural services related to design and construction of a health care clinic,to be accomplished by remodeling portions of the former Los Medanos Community Hospital, 2311 Loveridge Road,Pittsburg C. Fong&Chan Architects was selected to provide architectural services for a deferred clinic project at 550 School Street, Pittsburg by the Architectural Selection Committee, at interviews held on February 16, 1996. The Board of Supervisors approved a Consulting Services Agreement with Fong & Chan Architects on August 12, 1997 for master planning and programming for a health care clinic, either at the existing clinic site (550 School Street, Pittsburg) or at an undetermined new location in the Pittsburg area. D. The Director of General Services issued a Consulting Services Agreement with Fong & Chan Architects with an effective date of December 15, 1997, for a space utilization study of the former Los Medanos Community Hospital,to develop alternatives and examine the feasibility of using the facility as a health care clinic. The Board approved a First Amendment to this agreement on June 23, 1998 to cover attendance at additional meetings and preparation of additional plans and cost estimates. E. Fong& Chan Architects will provide continuity and coordination between the deferred project, the master planning and programing project, the space utilization study, and this tenant improvement project. F. Negotiations have been completed and an appropriate agreement is ready to sign. The County must proceed with this agreement for architectural services because it does not have sufficient staff to provide the services. H:\1998\3459802\8L00226B.WPD GC:tb Page 2 of 2