HomeMy WebLinkAboutMINUTES - 08111998 - C76-C80 TO: BOARD CSP SUPERVISORS
FROM, William Walker, M.D. , Health Services Director `,� ' Contra
By: Ginger Marieiro, Contracts Administrator
DATE: July 29, 1998 Costar
County
SUBJECT:
Retroactive Payment to Victor Treatment Center
SPECIFIC REQUEST($)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION{S) :
Ratify purchase of services from Victor Treatment Center for the
period from July 1, 1997 through June 30, 1998, and authorize the
County Auditor-Controller to pay the $6, 374 outstanding balance
for the provision of the operation of a subacute residential;
treatment program for seriously emotionally disturbed (SED)
adolescents and latency age children.
FISCAL IMPAC`T':
This Contract is funded. by County/Realignment 100% .
CHILPRAN I S IMPACT STATEMENT:
This EPSDT Mental Health Services Contract will support the
following Board of Supervisors , community outcomes: "Children
Ready For and Succeeding in School" ; "Families that are Safe,;
Stable, and Nurturing" ; and "Communities that are Safe and Provide'
a High Quality of Life for Children and Families" . Expected
program outcomes are : Increase and maintain school attendance as
measured by school records; Increase in positive social and
emotional development as measured by the Child and Adolescent'
Functional .Assessment Scale (CAFAS) ; Increase in family
satisfaction, as measured by the Parent Satisfaction Survey; and'
Decrease in out-of-home placements as measured by mental health'
and social services statistics .
CONTINUED ON C T' EXX
SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
619-NATU EM: /- —1/a,
ACTION OF BOARD ON f '' APPROVED AS RECOMMENDED GT+feft-
VOTE OF SUPERVISORS
m,1-" 1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ASSENT-------) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
PHIL BATC R,CLERK OF T4415BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: Donna Wigand (313-6411)
CC: Health Services(Contracts)
Risk Management
'; r. s Y
Auditor Controller By . . ..•DEPUTY
Contractor �,-
Page Two (2)
Board Order
BACRGR0 tRE&SM(S FOR RECQ�MME DATIQN(S)
4n August 5, 1997, the Board of Supervisors approved Contract
#24-682-7 (as amended by Contract Amendment Agreements #24-682-8
and ##24-682-9) with Victor Treatment Centers, Inc. , for the
provision of a subacute residential treatment program for
seriously emotionally disturbed (BED) adolescents and latency age
children, as an alternative to hospitalization at Napa State
Hospital.
Services were requested and provided beyond the payment limit and
by the end of June 30, 1998, charges of $224, 279 had been
incurred, of which $217, 905 had been paid and $6, 374 remains'
outstanding.
Services were both requested by County staff and provided by the
Contractor in good faith. Because of administrative oversight by
both the County and Contractor, use of the Contractor' s services
exceeded the authorized limits.
The Department is requesting that the amount due to the Contractor
be paid. This can be accomplished by the Board of Supervisors'
ratifying the actions of the County employees: in obtaining'
provisions of a value in excess of the contract payment limit .
This will create a valid obligation on the part of the County,
retroactively authorizing all payments made by the Auditor-
Controller up to now, and authorizing payment of the balance .
To: BOARD OF SUPERVISORS . 77
FROM: William Walker, M.D. , Health Services Director Contra
By: Ginger Marieiro, Contracts Administrator
Costa
HATE: July 29, 1998
County
SUBJECT: Approval of Contract Amendment Agreement #23-243-1
with Superior Consultant Company, Inc.
SPECIFIC REQUEST(S)'OR RCCOMMENDATION(S)4 BACKGROUND AND JUSTIFICATION
RECQIM�TIONS
Approve and authorize the Health Services Director to execute on
behalf of the County, Contract Amendment Agreement #23-243-1 with
Superior Consultant Company, Inc, effective August 1, 1998, to
amend Contract #23-243 (for the period from July 1, 1998 through
June 30, 1999) to modify the Contract payment provisions and
service plan.
FIS-CAL IMPACT:
Contractor shall be paid a fee rate of not less than $120 . 00 per
hour nor more than $185 . 00 per hour in accordance with the
Contractor' s usual and customary hourly billing ;' rates for its
services, as approved by the Health Services .Director. The
Contractor will also be reimbursed for travel on behalf of the.
County, as approved in advance by the Health Services Director,
and for miscellaneous expenses actually incurred in the provision
of services under the Contract.
Funding for this Contract is included in the Department ' s '
Enterprise I budget .
BACKGROU D RNASON(S) FOR REgIOMME DATION(S) ;
In July 1998, the County Administrator approved and the Purchasing
Services Manager executed Contract 23-243 with Superior '
Consultant Company, Inc. , to provide consultation and technical
assistance with regard to the Department ' s Managed Care
Information System and other special projects as needed.
Approval of Contract Amendment Agreement ##23-243--1 will allow the
Contractor to provide additional services through June 30, 1999.
CONTINUED TA S# NAT R`
" RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
ACTION OF BOARD ON r'"r f ' '°%� APPROVED A5 RECOMMENDED
VOTE OF SUPERVISORS
� I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT j AND CORRECT COPY OF AN ACTION TAKEN
AYES. NOES AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: _ABSTAIN:ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN,
ATTESTED
PHIL BAT LOR,CLERK O THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATORContact Person: Patricia Godley (370-5007)
CC: Health Services(Contracts)
Risk Management ..
Auditor Controller BY • _
`L DEPUTY
Contractor �'
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director ContraBy: Ginger Marieiro, Contracts Administrator
Costa
DATE: July 30, 2998 county
SUBJECT:
Approval of Contrast ##24-560-9 with Kuelewa Furaha
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RREC91qg2ATIC'31+T(S)
Approve and authorize the Health Services Director, or his designee
(Chuck Deutschman) , to execute on behalf of the County, Contract
##24-560-9 with Kuelewa Furaha, Licensed Acupuncturist, for the period
from August 1, 1998 through June 30, 1999, in the amount of $17, 710, to
provide acupuncture treatment services for the Criminal Justice
Supervised 'Treatment and Recovery (STAR) Program.
FISCAL IMPACT:
This Contract is funded by Federal Drug Court funds.
Approval of this Contract will result in a cumulative twelve-month total
in excess of $25, 000, and therefore, Board of Supervisors approval is
required.
BACKORO'E7Nl REASONS FOREg0MKEN JATIO S :
Kuelewa Furaha, Licensed Acupuncturist, has .been providing acupuncture
treatment services for the County since 1990 . Acupuncture treatment, in
conjunction with support and peer counseling, has proven to be a viable
approach to successful drug abuse recovery.
In December 1997, the County Administrator approved., and the Purchasing
Services Manager executed Contract ##24-560-8 with Kuelewa Furaha for the
period from November 1, 1997 through July 31, 1998. Approvalof Contract
##24-560-9 will allow the Contractor to continue providing services
through June 30, 1999 .
C I 5G UR I `
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIQN UREM: 119,4'e d&
ACTION OF BOARD ON �' "f f APPROVED AS RECOMMENDED GT+tm
VOTE OF SUPERVISORS
` I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ASSENT______) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES:__.-- _ AND ENTERED ON THE MINUTES OF THE BOARD
ASSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
PHIL BATOPELOR,CLERK O HE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person. chchurn (313-6350)
CC: Health Setvlces'�8ran rads
Risk Management
Auditor Controller BY - ;%� c'K. r . -
DEPUTY
Contractor
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director ',�J r�: Contra
By. Ginger Marieiro, Contracts Administrator
Costa
DATE: July 30, 1998 County
SUBJECT: Approval of Contract Amendment Agreement #23-235-2
with Application Builders
SPECIFIC REQUEST($)OR RECOMMENDATION(S)&13ACKGROUND AND JUSTIFICATION
RXCgMMMjQ IS)
Approve and authorize the Health Services Director to execute on behalf
of the County, Contract amendment Agreement #23-235-2 with Application
Builders, effective June 19, 1998, to increase the Contract payment limit
by $30,000, from $64,900 to a new total of $94,900.
FISC-, I►��►A�T
Funding for this Contract is included in the Department's Enterprise' I
budget.
8AC GRt3UN ASON '8 OR REMMME AT ON :
In November, 1997, the County Administrator approved, and the Purchasing
Services Manager executed Contract 123-235 (as amended by Contract
Amendment Agreement #23-235-1) with Application Builders, for the period
from November 1, 1997 through October 31, 1998, to provide consultation,
technical assistance, and training to the Department with regard to
custom software applications.
Approval of Contract Amendment Agreement #23-235-2 ' will allow the
Contractor to provide additional hours of service through October 31,
1998.
CONTINUED QN TT C SIGNATURE kA__
YRECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
BIG
ACTION OF BOARD ONt APPROVED AS RECOMMENDED" {3 -
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ASSENT---------) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
PHIL BATCkMLOR,CLERK C3 HE BOARD OF
Pat Godley (370-5007) SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: 3
CC: Health Services(Contracts)
Risk Management
Auditor Controller ,DEPUTY
Contractor
To. WARD OF SUPERVISORS
FROM: Pulliam Walker, M.D. , Health Services Director f Contra
Ginger Marieiro, Contracts Administrator
DATE: July 30, 199$ Costa
County
SUBJECT.
Approval of (Novation) Emergency Residential Care Placement
A reement #24-086-112 (2) with Bonita House, Inc.
SPECIFIC REQUEST(S)OR RECOMMENDATION{S)&BACKGROUND AND JUSTIFICATION
RECO NDATION(S) :
a. Approve and authorize the Health Services Director or his designee (Donna M.
Wigand.) to execute on behalf of the County Emergency Residential Care
Placement Agreement #24-086-112 (2) with Bonita House, Inc. , for the period
from July 1, 1998 through June 30, 1999, to provide emergency residential care
to mentally disturbed adults who are potentially eligible for SSI/SSP, with
a maximum payments of $703 per client per month through December 31, 1996, and
a maximum payment of $716 per client per month beginning January 1, 1999; and
b. Authorize the Auditor-Controller to pay a maximum of $92 per month through
December 31, 1998, and a maximum of $97 per month beginning January 1, 1999,
to clients who are placed in the board and care facilities under said
Emergency Residential Care Placement Agreements for incidental expenses and
personal needs.
FISCAL IMPACT.
Under this program, the County pays the State-established rates for the residential
care of mental health clients who are not vet receiving SSI/SSP (but who are
potentially eligible and have made formal application to the social Security
Administration for SSIjSSP) , contingent upon the client's signing an agreement with
the County to reimburse the County from the SSI/SSP money, , once it is finally
granted by the federal government (usually 3 to 6 months retroactively back to the
month of application) .
For those mental health clients who are not granted SSI/SSP (i.e. , are found
ineligible) , the County covers the residential care payments to the facility
operators through the County's established Mental Health Program Funding.
Initially, ten to twenty percent of the clients are found ineligible by the Federal
Social Security Administration, depending on changes in Federal guidelines, and then
some of these are ultimately found eligible through appeal processes.
CONTINUED ON ATTACHMgNT; S XX SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
Z6
y
ACTION OF BOARD ON �' ' APPROVED AS RECOMMENDED •-..:_
VOTE OF SUPERVISORS
UNANIMOUS BSENT I HEREBY CERTIFY THAT THIS IS A TRUE
A(
- - AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
f
ATTESTED � °'�✓"'`:i •� � s
PHIL BATS LAND COUNTY ADMINISTRATOR
,CLERKOF THE BOARD OF
Contact Person: Donna Wigand (313. 6411) SUPER ORS
CC: Health Services(Contracts)
Risk Management ]
Auditor Controller DEPUTY..
; .
Board Order
Page 2
BACg�Rt UM/RRjtASON(S) FOR RZC_0ME XNPA'T10N(S) :
For several years, the County's Mental health Adult Services Program has used these
Agreements as an interim financing mechanism to facilitate the residential care of
mentally disabled clients and movement of clients, who are deemed eligible for
SST/SSP, from State or local inpatient facilities to community-based facilities.
This Program provides residential care for 40 to 50 clients per year.
On June 24, 1997, the Board of Supervisors approved Emergency Residential Care
Placement Agreement #24-086-112(1) with Bonita House, Inc. , for the period from July
1, 1957 through June 30, 1998 with a six-month automatic Contract extension through
December 31, 1998.
Approval of Agreement ##24-086-112 (2) replaces the six month automatic extension,
allowing the Contractor to continue providing services through June 30, 1995.