HomeMy WebLinkAboutMINUTES - 08111998 - C113 _ C.0
TO: BOARD OF SUPERVISORS
FROM: PHIL BATCHELOR,COUNTY ADMINISTRATOR
DATE: August 11, 1995
SUBJECT: APPROVING AND AUTHORIZING THE ISSUANCE OF PROJECT MANAGEMENT SERVICES
FOR THE EVALUATION,PROGRAMING AND CONSTRUCTION OF IMPROVEMENTS AT THE
COUNTY ADMINISTRATION BUILDING(651 PINE STREET)AND SUMMIT CENTRE(WH197F)
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
1. APPROVE the issuance of a Consulting Services Agreement with O'Brien Kreitzberg for project
management, programming and building surveys, and AUTHORIZE the County Administrator or his
designee to execute the contract.
II. FINANCIAL IMPACT
The amount of this Agreement totals $168,000, which includes a 5% reimbursable expense allowance. This
amount is limited to the Building Evaluation Survey at 651 Pine Street, programming various alternative
scenarios for both 651 Pine Street and Summit Centre and related management services such as scheduling and
estimating. This contract anticipates future project management services for the resulting design and
construction of work resulting from this planning effort and the Board's resulting decisions. Funds have been
identified that are sufficient to cover the amount encumbered for this contract, which will eventually be
reimbursed with COPS proceeds related to the project.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
_X RECOMMENDATION OF COUNTY ADMINISTRATOR RECO AT10N F OARD CONSUTTEE
,)r APPROVE OTHER
SIGNATURES :
ACTION OF BOARD ON August 11, 1,998 APPROVED AS RECONINIENDED X OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
X UNANIMOUS(ABSENT - ) AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN:
ATTESTED August-u..1,, 1-99ri -
PHIL BATCHELOR,CLERK OF THE BOARD OF
SuleERVISORS AND OUNTY ADMINISTRATOR
BY ,DEPUTY
CONTACT:
cc: L.Lockwood,CAO
Auditor-Controller
GSD(Accounting)
Consultant
Page 1 of 3
Board Order to Approve issuance of a Consulting Services Agreement
for Improvements at the County Administration
Building(651 Pine Street)and Summit Centre
III. BACKCROUND
On May 12, the Board of Supervisors received the County Administrator's Analysis of County
Capital Facility Needs in Martinez. As a result of that presentation, the Board directed the County
Administrator to prepare a detailed financial and planning operational analysis on various feasible
options and report back to the Board within 60 to 90 days. In response to that direction, on June 11
the County Administrator's Office issued a formal bequest for Statement of Qualifications for
Comprehensive Project :Management Services. The announcement was sent to 43 firms on the
County's bidders list and advertised in the CoMra Caste Times and the J?gily Pacific Builder. Six
responses were received on Tune 26. Using a written evaluation scoring sheet, a six member
screening committee identified three firms for interviews. This selection committee included staff'
from the County Administrator's office, General Services and Building Inspection. On July 15, a
selection committee interviewed Abide International, Consolidated CM and O'Brien Kreitzberg.
This selection committee included staff' from the CAD's office, General Services, Building
Inspection,the Clerk/Recorder and Assessor's office.
O'Brien Kreitzberg, in conjunction with their subconsultant, The Ratcliff Architects, was the
unanimous first place selection of members of the committee. This team of consultants presented the
most comprehensive work plan of the six firms evaluated in the process. OBrien Kreitzberg will
provide overall project management services, including cost estimating, scheduling, stacking plans
and budget development, while The Ratcliff Architects will provide space programming and building
evaluation services. A detailed Building Evaluation Report for 651 Pine Street will be completed in
approximately seven weeks. In addition,the team will produce refined space programming, budget,
schedule and location alternatives for future agency assignments at both 651,Pine Street and Summit
Centre within 75 days. It is anticipated that these reports will be presented to the Board no later
than late October 1998.
IV. OTHER ACTIONS TO DATE,gELATED.TO 651 PINE STREETIS13DRIL CENTRE
City of 1!âfartinezlCounty Coordination
In addition to the aforementioned RFQ, the County Administrator's office has met periodically
during the past three months with representatives from the City of Martinez regarding issues brought
up at the May Ie hearing in order to brief them on the current status of the project. In addition,
Supervisors Uilkema and DeSaulnier, Martinez City Council members Schroder and Ross, and the
County Administrator have also met during this period to begin addressing the long-standing
problems of flooding and lack of sufficient parking in the downtown Martinez area.
On Tune 5, 1998,the City presented the group with their plan to establish a flood control assessment
district in downtown Martinez to pay for improvements which will greatly reduce the frequency of
flooding. In addition to leveraging federal and local funds,this district will issue bonds in an amount
not to exceed $1.5 million and then levy an annual assessment on downtown property owners in an
amount needed to cover the debt service costs. On July 14, 1998, the Board agreed, as a property
owner in downtown Martinez, to support the establishment of this district and to the levying of an
annual assessment to cover the County's pro-rata share of the debt service casts.
Downtown Parking Issues
The need for a solution to the downtown Martinez parking problem has become more critical than
ever given the recent loss of 84 leased parking spaces from Southern Pacific railroad due to the City
of Martinet's intermodal project. In addition, the courts have expressed an interest in the
construction of a new, five courtroom Family Lava Center in downtown Martinez next to the Bray
Courthouse. It is anticipated that over 200 current court parking spaces would be eliminated during
construction of the Law Center at this site, with the permanent loss of 122 parking spaces once the
project was completed.
The City of Martinez has statedd that it has hired the parking consulting firm of International Parking
and Resign to help them develop a comprehensive long-term solution to the lack of parking in
downtown Martinez that incorporates the development of a 400-640 space parking garage. The
consultants'parking study is scheduled to be released shortly.
Page 2 of 3
Board Order to Approve Issuance of a Consulting Services Agreement
for Improvements at the County Administration
Building(651 Pine Street)and Summit Centre
Employee Child Care.Facilities
Based on the Board Order of June 90', the County Administrator's office, in coordination with the
Human Resources Department, developed a survey of employee childcare needs which was sent to
employees as part of their August 10'` paycheck. Responses are due back to the County
Administrator's office by August 31". Results of the survey will be tabulated in September and the
findings will be presented to the Family and Human Services Committee in October. A multi-
department childcare taskforce will also be established to begin looking at potential childcare sites
and to provide recommendations to the Board on various employee childcare options.
Page 3 of 3