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Home My WebLink AboutMINUTES - 08111998 - C112 Ca112 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on August 1.1, 1998, by the following vote: AYES: Supervisors Uilkema, Gerber, DeSaulnier, Canciamilla and Rogers NOES: None ABSENT: None ABSTAIN: None Subject: Annual Report o? the Bvard of the Contra Costa CountyLaw Libraic Trustees for the Fiscal Year Ending June 30, 1998. IT IS BY THE BOARD ORDERED that the annual report' of the Board of Law Library Trustees, County of Contra Costa, State of California, for the fiscal year ending June 34, 1998, is ACCEPTED. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED _Auglj% jj_,_j-9q Phil Bat or,Clerk of the Board f super : d oun dministrator BY Barbara Gr t, Deputy Clerk C.C. CAC) Law Library Annual Report of the Board of Law Library Trustees County of Contra Costa, State of California Fiscal Year Ending June 30, 1998 TO THE HONORABLE BOARD OF SUPERVISORS COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA Pursuant to§6349 and§6350 of the California.Business and Professional Code,the Board of Law Library Trustees respectfully submits to the Honorable Board its annual report of the condition of its trust,with full statements of all property and money received,the number of books,periodicals and other publications on hand,the number added by purchase,gift,or otherwise,the number of lost or missing books,and ether information as might be of interest for the fiscal year ending June 30, 1998. Respectfully submitted this 3`d day of August, 1998. Philleatra Gaylor 'Fs Law Librarian/Secretary to the Board of Law Library Trustees County of Contra Costa,State of California oll FILED AU F, 8 — s MtMaM SOM A CO. Annual Report of the Board of Law Library Trustees County of Contra Costa, State of California Fiscal Year Ending June 30, 1990 TO TIM HONORABLE BOARD OF SUPERVISORS COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA The undersigned,Secretary of the Burd of Law Library Trustees,County of Contra Costa,State of California,respectfully submits this report of the finances of the said trust and other information as night be of interest,for the fiscal year ending June 34, 1998,based upon information provided her by the Auditor- Controller of said County and the bookkeeper ofthe Law Library,all information she believes to be true. Signed Philleatra Gayloi Law Librarian/Secretary To the Board of Law Library Trustees County of Contra Costa STATE OF CALIFORNIA COUNTY OF CONTRA COSTA Philleatra Gaylor,being first duly sworn,deposes and says:That she is Secretary of the Board of Law Library Trustees,County of Contra Costa,State of'California,that she has read the attached report and knows the contents thereof,and that she believes it to be true. Signed Y£.'• Subscribed and sworn to bemire me this s day of } , 1998. Signed —t Title �_ B k. Annual Report of the Board of Law Library Trustees County of Centra Crista, Mate of California Fiscal Year Ending June 30, '1998 TO THE HONORABLE BOARD OF SUPERVISORS COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA Pursuant to§6349 and;6350 of the California Business and Professional Cade,the Board of Law Library Trustees respectfully submits to your Honorable Board its annual report of the condition of its trust,with full statements of all property and money received,the number of books,periodicals and other publications on hand,the number added by purchase,gift,or otherwise,the number of lost or missing books,and other information as might be of interest for the fiscal year ending June 30, 1998. Beard of Trustees The Board of Law Library Trustees was composed of the following members on June 30, 1998: Garrett Grant(President) Judge,Superior Court Maria Rivera(Vice President) Judge,Superior Court Walter Rogers Judge, Superior Court Peter Berger Judge,Superior Court James Trembath Judge,Superior Court Sanford Skaggs Attorney David Del Simone Attorney Hon.Ellen S James,who served as President from 1583/84,retired October, 1997 and was succeeded by Hon.Garrett Grant on September 25, 1997. Hon.James Trembath was re-appointed October, 1997. Philleatra Oaylor served as Law Librarian/Secretary. Staff Philieatra Gaylor Law Librarian J M ch"Jones Associate Law Librarian {Pm 1#eami tJttle Garol Tixrmpsan Rabin iirtaare Jufy Gaocn Ttwresa Ritts Library Assistant Library Assistant Library AsWatant Library Assistark Loaseleaf Filer {Atimitrstratiort) (Refsrance) {Technical Services) {Richmand Branch) {contract Ptf} Condition of Trust The law library's beginning fund balance on 711/98 was$323,293.68. During the 1997/98 fiscal year,the law library spent$661,148.41 while only having revenues of$624,626.99. The ending fund balance on 6130/98 was$286,772.26. While the trust stili has a surplus,expenditures continue to outpace revenues. The shortfall in revenues is mostly attributable to the decrease and unpredictability of filing fees. Currently the law library receives$20.00 per first paper civil filing. Refer to the graph below for trend in filing fee revenue. Court Filing Fee Revenue $640,000.00 ♦u�'�r`ui"`y��,••iffz�v'^t- ,rr�'>r �z i obi.`�. h ;. $620,000.00 t{ Cir 4 ��3y Yd45 $600,000.00 ti ;5 y v u "-* -Filhg Fees $580,000.00 $560,000.00 $540,000.00 1994/95 1095196 1996/97 1997198 In addition to filing fees,the law library trust is augmented with miscellaneous revenue received for photocopies,fax receipts/transmissions,etc. A graph of these added revenues fellows. F S a .'$_h�^• >s at`,r"�'a a fi> e k'•'. F`z •{ ,.•* ° t uta e a b'a' •> .y .o "'-'Mon {„R art t-.-. +,y wsm�y�;f�,5 GFS ��9 tt��f'SF'�e` �.r f y'h"t�� '�.t?z'•�,y�t��.'�.3 F;{},�,��?''' Yr,r�,4>'�5`si�"',;.• b' r`',{ fr> '`r�' rE '''a• ,''•y. x srr.F�.yw ?�F",�,sJ'•a ss4t..vy ''`>,.rr"`tir' °,rib <' {" •r �E 4 �w`•`re"'>a r•'+... 1 :t'. t4 Q .t�+E`b•x°'+a4nxS?.....�"'�':';'�,,-'r'.,'�.�.�.=.r."'Y..�.4•:.a°�"'r�c 2s,�>",�"3'� W,$�a?S '�,.�s �.� 3�'F'2 ......... . .............. ................. ...... ......... � y ... F�h M1S�r rs .�°• Mr,+, F ',`' 3> y �"'.v,F.,<> v�3r SF• ,�yc. c w .> r e��' '�.mrtG.•b't''f '' > rs st.,�Y�'-•'fly+-,�f'�`!`YF,�"�s�r`?r>��i�i.f.>",...�.�J�-e�".r..,�'ht�{�v„`x��''��ry.,r',�.+,.5,�€'r��.,. �{x„3..r'..•`�,��.i-`f'�`�re.:'�:,k," Refer to Appendix A for Revenue and Expenditure Report: 7/1/97-6/30/98. -2- Property Added this Fiscal Year Agartinez Quantity Property 1 Panasonic KX-E2020 Electronic Typewriter 1 IBM Selectric H Typewriter 3 Holmes 3 Speed 14"Oscillating Fans I Hewlett Packard DeskJet i000C Printer I Kensington Desktop Vacuum I Sportster 56K External Modern I Acco Hole Puncher I Seal Clear Tech Laminator I Samsung ER-4940 Cash Register 2 Procom 7 Drive CD Modules I MSOL Backpack 8X Portable CD-ROM Drive Richmond Quantity Property I Computer Table Collection Books 41,957 volumes(7,724 are located at the Richmond Branch) Microfiche 124,004 CD-ROM 32 titles Lost or Missy"qg Books 2 Books Added 721 volumes -3- SlttnWicant DeveWments New Services The law library began renting its Conference Room for depositions,attorney conferences,proctored examinations,etc. Attorneys appreciate having a facility near the courts to confer with clients. California Judicial Council Forms were made accessible on the network for patrons to prepare pleadings using computers. Both state and local forms are available. Upgraded Services Microsoft Office 95 was upgraded to the 97 release. Microsoft Word was enhanced with legal pleading form templates. Internet Explorer 4.0 was installed on staff workstations,and 14 CD- ROM drives were added to the CD-ROM tower. Richmond Branch Reorganization Much effort was made in updating and improving the Richmond Branch. 4487 obsolete volumes were weeded from the collection that eliminated the need to double shelve books. Signage was prepared to embellish the branch's image. Also,a brochure was prepared to inform patrons about services that include the recently installed computer with access to the Internet and word processing. Public Relations To better inform County employees about the law library,a brochure was prepared and distributed to County department heads. Several departments requested brochures for all staff. Future Plants During the 1998/99 fiscal year,the law librarian would like to provide access to its online catalog via the Internet. Several patrons have expressed interest in the undertaking. Versuslaw,a fixed fee Internet service that allows searching of Federal and state cases,will be considered for implementation. Also,plans are being made to enhance the law library's webpage to include frames and more links to other sources. Continued from last fiscal year will be efforts to complete the Contra Costa County Law Library Personnel Manual. Performance review standards and fortes will be included. Concerns, Problems Vendors are malting their products available in CD-ROM and Internet formats.Eventually there will be an ebbing of the CD-ROM product by 2005 as Internet access points increase.This phenomenon considerably affects both the current and future technology plans of the law library. As with other California county law libraries,declining filing fee revenue is a big concern. During the past 4 fiscal years,the law library has experienced its filing fee revenue drop 9%or$48,386. The impact is great as the law library copes with inflated prices for publications,cost-of-living increases,and technology maintenance. -4- s'u1t71?ely Beginning Fund Balance(7!1!97) $ 323,293.68 Revenue $ 611,667.87 Receipts(Interest Earned) $ 12,959.12 Expenditures $ (661,148.41) FUND BALANCE(61308) $ 286,772.26 Expenditure Detell 1040 Salaries &Emplogee Benefits 1011 Permanent Salaries $ 196,774.32 10313 Temporary Salaries $ 36,939.01 1014 Permanent Overtime $ 5,273.39 1042 F.I.C.A. $ 3,241.17 1044 Retirement Expense $ 24,586.81 1060 Employee Croup Insurance $ 19,207.49 1063 Unemployment Insurance $ 683.77 1070 Worker's Compensation $ 2,397.89 2000 Services and Supplies 2100 Office Expense $ 8,417.65 2110 Communications $ 480.02 2111 Telephone Exchnge Service $ 5,373.08 2150 Food $ 1,046.04 2200 Memberships $ 8403.00 2250 Rents&Leases-Equipment $ 7,057.52 2251 Computer Software Cost $ 3,704.55 2270 Maintenance-Equipment $ 10,285.26 2284 Requested Maintenance $ 350.99 2300 Transportation&Travel $ 1,052.35 2303 Cather Travel Employees $ 457.52 2310 Professional/Speclzd Svcs $ 1,146.72 2315 Data Processing Service $ 4,277.34 2323 Electronic database Svcs $ 5,734.78 2360 Insurance $ 6,382.00 2461 Adult Materials-Library $ 303,952.27 2477 Ed Supplies and Courses $ 583.00 4444 Fixed Assets 4951 Office Equip&Furniture $ 10,903,47 FUND TOTAL (EXPENDITURES) $ 661,148.41 Revenue Detall 9644 Charges for Services 9681 Court Filing Fees $ 577,477.00 9975 Misc Non-Taxable Revenue $ 34,190.87 4844 Receipts flnterest Earned) $ 12,959.12 FUND TOTAL (REVENUES) $ 624,626.99 Appendix A