HomeMy WebLinkAboutMINUTES - 08111998 - C107 TO: BOARD OF SUPERVISORS 250-9702/8.4.1
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES Contra
DATE: August 11, 1998 , , "`'- Costa
SUBJECT: DISPATCH CENTER REMODELING, 40 GLACIER DRIVE, - ,' t,r( uny
MARTINEZ, FOR SHERIFF-CORONER(WH354C,D)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
DETERMINE that there is a need to continue the emergency action taken by the Board on January 27,
1998 pursuant to Public Contract Code Sections 20134 and 22050,to remodel 40 Glacier Drive,
Martinez for the Sheriff Dispatch Center.
II. FINANCIAL IMPACT
Funding for this project has been budgeted.
I11. BACKGROUND
A. On April 8, 1997 the Board accepted a report from the County Administrator and the Sheriff-Coroner
regarding the Emergency Communications Center at 40 Glacier Drive, 'Martinez and directed the
Director of General Services to proceed with preparation of plans and specifications for remodeling
the facility.
B. On November 4, 1997 the Board accepted completion of the contract for improvements in unfinished,
vacant space at 1960 Muir Road,Martinez. The improvements were made to accommodate the Sheriff
Dispatch operation, which had to be moved out of 40 Glacier Drive, temporarily, before the
remodeling of 40 Glacier Drive could begin. The improvements at 1960 Muir Road were
accomplished and the Dispatch operation was relocated on an accelerated schedule to meet funding
deadlines.
4&&
CONTINUED ON ATTACHMENT: YES SIGNATURE: &Af +
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
W, C APPROVE OTHER
SIGNATURE(S): _
ACTION OF BOARD ON _ UgLIg APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT )
AYES: NOES:
ABSENT: ABSTAIN: I HERESY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
CC: General Services Department OF SUPERVISORS ON THE DATE SHOWN.
Architectural Division
File:250-9702/A.5 ATTESTED t uFus t. 11, 1998
County Administrator's Office PHIL BATCHELOR,CLERK OF THE BOARD OF
County Counsel(Vie A.D.) SUPERVISORS AND COUNTY ADMINISTRATOR
Sheriff-Coroner(Via A.D.)
BY `
,DEPUTY
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REMODELING, 40 GLACIER DRIVE,MARTINEZ FOR 250-9702/8.4.1
SHERIFF DISPATCH (WH354C,D) August 11, 1998
C. In December,the Sheriff determined that the temporary Dispatch Center does not have enough work
stations to properly handle a countywide emergency. Consequently, on January 27, 1998 (Agenda
Item C-57), the Board 1) found that an emergency exists, 2) delegated authority to the General
Services Director to proceed in the most expeditious manner to remodel the 40 Glacier Drive
Dispatch Center, 3) directed the General Services Director to make reports to enable the Board to
review the emergency actions and to determine that there is a need to continue the action, and 4)
declared that the project, as an emergency, is exempt from the provisions of the California
Environmental Quality Act.
D. The condition that the Board found to be an emergency on January 27 continues to exist. That is,
the temporary facility at 1960 Muir Road is serving as the Dispatch Center while the remodeling of
the permanent facility at 40 Glacier Drive is in progress on an urgent basis.Therefore,it is necessary
to continue the emergency action previously taken by the Board so that the remodeling can be
completed in the shortest time possible.
E. Lease Management Division negotiated a lease for temporary space at 827 Arnold Drive, Suites
80 and 230, in Martinez,to house the administrative personnel who are displaced by the remodeling
of 40 Glacier Drive. The administrative personnel vacated 40 Glacier Drive and occupied the
Arnold Drive Suites on March 18, 1998.
F. On February 18, the proposed contractor submitted a proposal, work plan and schedule for
construction,based on progress prints of the construction documents. A contract was issued to the
Contractor,RGM and Associates,Inc. on March 5, 1998,with an effective date of February 4, 1998
and a payment limit of$658,796.00. On March 6, 1998,the completed construction drawings were
issued to the contractor with a request for confirmation of the payment limit. On March 17, a formal
notice to proceed was issued to confirm the contract starting date of February 4, 1998. The
contractor started demolition work on March 23, 1998.
G. A consulting services agreement with Harding Lawson Associates was issued with an effective date
of March 10, 1998 and a payment limit of $5,800.00. The agreement covers geotechnical
engineering services,including recommendations for foundation design and construction,and on-site
testing of existing and imported soils.
H. A consulting services agreement with Signet Testing Labs was issued with an effective date of
March 10, 1998 and a payment limit of$72,726.00. The agreement covers construction materials
testing and special inspections in accordance with the requirements for essential services buildings
in Title 24 of the California Code of Regulations.
I. Change Order No. 1 for $97,393.00 was issued April 30, 1998 to incorporate the scope of work
shown on the completed construction drawings into the contract. The revised contract payment limit
is $756,189.00. There is no increase in the Contract time for completion.
J. As of July 29, 1998 the construction is about 95% complete. The contractor has completed
approximately 95%of the electrical and mechanical work. Carpet installation has been completed
under a separate purchase order. Lockers for the locker rooms are currently being held up by a
manufacturer's's labor dispute, but should not impact occupancy which is scheduled to begin
September 1, 1998.
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