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Home My WebLink AboutMINUTES - 08111998 - C1-C5 TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: AUGUST 11, 1998 SUBJECT: Approval of Contract Change Order No. 4 for the EI Portal Overlay & Bike Route project. Project No. 0662-6R4121-96, San Pablo area Specific Request(s)or Recommendation(s)&Background&Justification 1. Recommended Action: APPROVE Contract Change Order No. 4 in the approximate amount of $107,000.00 and AUTHORIZE the Public Works Director to execute it in order to compensate the contractor, Bay Cities Paving & Grading, Inc. for additional pavement failure repairs and other item increases. 11. Financial_Impact: The project contingency funds are sufficient to cover the change order costs. The source of funds is Measure C (42%), AB434 (38%), Transportation Development Act (9%), 00 (5%) and Road Funds (6%). Continued on attachment: x yes SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): -- ---- ACTION OF BOARD ON: ugus s APPROVED AS RECOMMENDED VOTE OF SUPERVISORS X UNANIMOUS (ABSENT None) AYES: NOES: ABSENT: ABSTAIN: I hereby certify that this is a true and correct Contact: Joseph P. Murphy, (510) 313-2321 copy of an action taken and entered on the minutes of the Board of Supervisors on the Orig. Div.: PW(Constr) date shaven. cc: County Administrator ATTESTED: � _.fLf}Y. . Auditor-Controller PHIL BATCHELO , C!ork a thy. Soard Public Works of Supervisors and Ca ty Administrator - Accounting, R. Gilchrist By ' �', ;C .Deputy - Construction, R. Bruno - Design Contractor RB:tt \\PWS1\SHARDATA\GrpData\Const\BO\EPO-11-t8.doc Board Date: August 11, 1996 Proj. No. E1 Portal Overlay Project No. 6662-684121-96 Page 2 of 2 M. Reasons for Recommendations and Bggkground: The total of Contract Change Order No. 4 is greater than 14% of the original contract, thereby requiring Board APPROVAL. IV. Consequences of Negative Action: Without approval, the contractor will not receive payment for work done under Contract Changer Order No. 4. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR LATE: August 11, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Alhambra Valley Road Bank Erosion at Pinole Creek, and the Alhambra Valley Road slide 2.7 miles east of Bear Creek Road, Pinole Area Project No: 0672-6R6356.98and 0672-686385.98, respectively I. Recommended Action: DETERMINE that there is a need to continue the emergency action', taken by the Board of Supervisors on April 14, 1998 pursuant to Public Contract Code Sections 22035 and 22050, to repair the Alhambra Valley Road Bank Erosion at Pinole Creek, and the Alhambra Valley Road Slide 2.7 miles east of Bear Creek Road, Pinole Area. If. Financial Impact: There is no impact to the general fund. Plans, specifications and engineer's estimate are complete. The preliminary cost estimates for the projects indicatea construction cost of $110,000, and $90,000 respectively. The projects cannot be constructed as designed this year due to environmental permitting constraints. However, efforts to stabilize the slides are under design and are scheduled to be completed by late September. Continued on Attachment: X SIGNATURE:.. RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURES : ACTION OF BOARD ON Ai4gtEt TT, 1998 APPROVED AS RECOMMENDED VINE OF SUPERVISORS X UNANIMOUS(ABSENT None ) AYES; NOES: I hereby certify that this is a true and correct ABSENT: ABSTAIN: copy of an action taken and entered on the minutes of the Board of Supervisors on the MM:pg date shorn. g:ldesignlbo\AlValPinole8-11.98.doc ATTESTED: a& � /1, 1 R Qr Orig.Div: Public Works(Design) PHIL BATCHELC , Clerk of the Board Contact: Melissa Morton(3132225) of Supervisors and Co my Administrator cc: Auditor/Controller County Counsel gy��. -� Deputy Construction Div.-R.Bruno Maintenance Div. Transp.Engineering Determine the Need to Continua the Emergency Action R gard ng the Repair of the Athambra Valley Road Sank Erosion at Pinola Creek, Pinole Area August 11, 1998 Page Two III. Reasons For Recommendations And Background: The excessive rains of February 2, 1998 and debris in an unmaintained creek, caused storm waters from Pinole Creek to flow over Alhambra Valley Road, washing out the embankment on the far side of the crossing. In addition, high flows in Vaca Creek caused a slide to undercut Alhambra Valley Road at a point approximately 2.7 miles east of the intersection with Bear Creek Road. Alhambra Valley Road accommodates more than 4,200 vehicles per day. If the slide is allowed to progress and a road closure becomes necessary, east/west traffic between Central and West County along this corridor would no longer be possible. Immediate repair of this washout is necessary to assure the road's stability. Since Alhambra Valley Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. If we were to follow our normal construction contract advertisement and approval process, the slide stabilization could not begin until early October. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Board of Supervisors, the nominal bidding procedures are waived and stabilization can begin immediately. We are, therefore, recommending that the Board continue the emergency action and direct the Public Works Director to proceed with the project and enter into any necessary contracts to ensure completion of slide stabilization in the most expeditious manner. IV. Conse gueznces of Negative:Action. Non-concurrence of the above recommendation will significantly delay stabilization of the slides which would result in potential road failure and road closure. TO: BOARD 4F SUPERVISORS FROM: J. MICHAEL.WALFORD, PUBLIC WORKS DIRECTOR DATE: August 11, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orinda area. Project No: 0672-686346 I. Recommended Action: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on March 24, 1998, pursuant to Public Contract Code Sections 22085 and 22050, to repair the Fish Ranch Road Slide, Orinda area. 11. Financial lm ac#: There is no impact to the general fund. Plans, specifications and engineer's estimate are complete. The project is currently under construction, and the upper slide is complete. The lower slide has been delayed due to utility conflicts. However, the entire project should be completed by mid-September. The expected contract cost based on the low bid is $684,651. � f Continued on Attachment: X SIGNATURE: _RECOMMENDATION OF COUNTY ADMINISTRATOR J,,,,,RECOMMENDATION OF BOARD COMMITTEE —APPROVE _OTHER SIGNATURES : ACTION OF BOARD ON M&M TT, TM APPROVED AS RE OMIENDE0 VQTE OF SUPERVISORS x UNANIMOUS{ABSENT Nom I hereby certify that this is a true and correct AYES: NOES:-- -- _ copy of an action taken and entered on the ABSENT: ABSTAIN: minutes of the Board of Supervisors on the date shown. MM.-jig ATTESTED: s .. G:XGRPDATA\DESIGNNea\i:ISHRANCH8-11.9e,DOC PHIL, BATCAELO , Clark of the Board orlg.Div: Public works(Design) o€r�Supervisors and County A ministrator Contact: Melissa Morton(313-2225) 1 cc: Auditor/Controller By `' j'•' " Deputy County Counsel Construction Div.-R.Bruno Maintenance Div, Transp.Engineering LTJ Determine the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, O inde Area August 19, 1998 Mage Two 111. Reasons For Recommendations And Background: Fish Ranch Road has been damaged by a landslide which affected the uphill, north bound lane and approximately three feet of the downhill, south bound lane. The slide scarp has dropped approximately one foot below road surface, creating a dangerous condition which necessitated closing the road February 21, 1998. The Public Works Department was able to make temporary repairs to the slide damaged roadway which facilitated opening the south bound lane on March 9. Slide movement has slowed, but further movement and increased pavement damage is expected over the next few weeks as groundwater continues to accumulate at the slide site. A small slide along the edge of the north bound lane approximately half a mile from the larger site will also be repaired as part of this project. Fish Ranch Road carries 6,000 vehicles per day and this traffic has been severely hampered by the closure of the road from February 21 to March 9, and the subsequent closure of the north bound lane to date. Since Fish Ranch Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. If we were to follow our normal construction contract advertisement and approval process, the slide repair would not have begun until early September. On March 24, 1998, pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, the Board of Supervisors declared an emergency for the slide repair, allowing the normal bidding procedures to be waived and repairs to begin immediately. We recommend that the Board continue the emergency action to ensurecompletion of the repair in the most expeditious manner. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay repair of the roadway, prolonging impacts to traffic flow, and resulting in a loss of 100% funding for the repair from the federal government. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: August 11, 1998 SUBJECT: Declare an Emergency for the Repair of the Bollinger Canyon Road Slide in the San Ramon area, the McBryde Avenue Slide in the Richmond Area and the McEwen Load Slide in the Crockett Area; and Determine the projects are exempt from CEQA per Section 15269 of the CEQA Guidelines Project No.: 0672-6R6331, 0872-6R6342 and 0672-6R6368, respectively Specific request{s} or Recommendation(s) & Background & Justification 1. RECOMMENDED ACTION: 1. FIND, based on the evidence set forth below and as contained in the minutes of the Board meeting, pursuant to Public Contract Code Sections 22035 and 22050, that an emergency exists, commencing on or about February 2, 1998, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action described in this order is necessary to respond to the emergency. 2. DELEGATE to the Public Works Director the authority to proceed in the most expeditious manner to repair the slide areas to prevent further slippage and full closure of Bollinger Canyon Road in the San Ramon Area, McBryde Avenue in the Richmond Area and McEwen Road in the Crockett Area. Continued on Attachment:x SIGNATURE: Ke - RECOMMENDATION of COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE OTHER SIGNATURES): ACTION OF BOARD ON 77,77t ri, TTM APPROVED AS RECOMMENDED_X— — VOTE OF SUPERVISORS X UNANIMOUS{ABSENT AYES: NOES: i hereby certify that this is a true and correct ABSENT: ABSTAIN: copy of an action taken and entered on the minutes of the Board of Supervisors on the MM:,ig date shown. p g:WssignN80Visnranch8.1 i.sa.docwpdd ATTESTED: !�.�d PHIL BATCi-ii' LOA, Cies'k of the ua.rd C : PuMic Works(Design Division) Contact: M.Morton(313-2225) of Supervisors and Cou t Administrator sc: Countyir Attn: E.KUevor By Deputy Auditor-Controller PW Accounting Construction Community Development Maintenance County Counsel DECLARE AN EMERGENCY FOR THE REPAIR OF THE FISH RANCH ROAD SLIDE, ORI'NDA AREA Page 2 August 11, 1998 3. DIRECT the Public Works Director to make periodic reports to the Board of Supervisors, as required by Public Contract Code 22050, stating the reasons justifying why the emergency will not permit a delay resulting from competitive solicitation for bids and why the action is necessary to respond to the emergency, in order to enable the Board of Supervisors to determine that there is a need to continue the emergency action. 4. DECLARE that the projects, as emergencies, are exempt from the provisions of the California Environmental Quality Act under Resources Code Section 15269 of the State CEQA Guidelines. 5. DIRECT the Public Works Director to file a Notice of Exemption with the County Clerk and to arrange for payment of the $25 filing fee. 6. AUTHORIZE the closure of McEwen Road to through traffic between the hours of 7:30 a.m. and 3:30 p.m. for eight weeks with the exemption of emergency vehicles and local residential traffic. 7. DIRECT the Public Works Director to take appropriate actions as outlined in the County's Interim Outreach Program to provide opportunities for minority and women- owned businesses to participate in bidding on any contract work and/or materials, and in the selection of any consultants associated with the repair, for the duration of the emergency status for these projects. Ii. FINANCIAL IMPACT: There is no impact to the general fund. Total cost of repairs cannot be fully determined at this time, but staff is developing estimates to complete expeditious stabilization and road repair. Ill, REASONS FOR RECOMMENDATIONS AND BACKGROUND: The Bollinger Canyon Road Slide project will stabilize the western slope of the road and prevent further damage to the shoulder of the road. Without this repair, further slide movement will result in closure of one or both lanes of the road. The McBryde Avenue Slide project will stabilize the northern slope of the road and open the lane currently closed due to the slide. The road at this location is hemmed in on the south side by a rock retaining wall. Fire access through this area is seriously impacted by the closure of one lane due to the slide. The McEwen Road Slide project will stabilize the western slope of the road! Preliminary reports from the soils engineer indicate that the slide is comprised of the overburden material from the original road construction. The area is currently coned off and further movement could close the road altogether. DECLARE AN EMERGENCY FOR THE REPAIR OF THE FISH RANCH ROAD SLIDE, ORINDA AREA Page 3 August 11, 1998 Since Bollinger Canyon Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. Consequently, 88.5% financing is available and the County will have to pay the 11.5% matching funds using road funds. McBryde Avenue and McEwen Road slides both qualify for Federal Emergency Management Agency (FEMA) funds. FEMA provides 75% of the funding while the State provides the remaining 25%. If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until early October. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Board of Supervisors, the normal bidding procedures are waived and repairs can begin immediately. We are, therefore, recommending that the Board make such findings;and direct the Public Works Director to proceed with the project and enter into any necessary contracts. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay repair of the slides prolonging impacts to traffic flow, and potentially endangering these roads roadway from further erosion and slippage. THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on August 11, 1998,by the following vote: AYES: Supervisors Uilkema, Gerber, DeSaulnier, Canciamilla, and Rogers NOES: None ABSENT: None ABSTAIN: None SUBJECT: Grant permission to partially close a portion of O'Hara Avenue, E. Home Street, Second Street and E.Ruby Street, for the purpose of Saint Anthony Festival, Oakley area. (RC 98-9) IT IS BY THE BOARD ORDERED that permission is granted to Saint Anthony Festival to partially close O'Hara Avenue, E. Horne Street, Second Street and E. Ruby Street, except for emergency traffic, on Sunday,August 30, 1998, from 12:15PM to 1:30PM, subject to the following conditions: 1. Traffic will be detoured via neighboring streets. 2. All signing to be in accordance with the State of California Manual of Traffic Controls. 3. Saint Anthony Festival shall comply with the requirements of the Ordinance Code of Contra Costa County. 4. Have on file with the County a Certificate of Insurance in the amount of$1,000,000 for Comprehensive General Public Liability,which names the County as an additional insured. 5. Obtain approval for the closure from the Sheriff's Department,the California Highway Patrol and the Fire District. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the BH:mw date shown. G:\GrpData\Engsvc\8o\1307-11-9&doc ATTESTED: Originator: Public Works(APC) PHIL BATCHELCA, Clerk of the Board Contact: Bob Hendry(646-1667) of Su49�,pervisors and Co my Administrator cc: CHP 131 a ._.c"—c/ Deputy Sheriff-Patrol Div.Commander