HomeMy WebLinkAboutMINUTES - 07281998 - C135 TO: BOARD OF SUPERVISORS 000-9708/C.5
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES Contra
DATE: July 28, 1998 Costa
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SUBJECT: APPROVING AND AUTHORIZING OF CHANGE ORDER NO. 2 County
TO CONTRACT FOR PLAYGROUND REPLACEMENT AT
COUNTYWIDE HEAD START CENTERS FOR COMMUNITY
SERVICES DEPARTMENT WH327Y
SPECIFIC REQUESTS OR RECOMMMDATION(S)8 BACKGROUND AND JUSTIFICATION
I. RECQMMENDATION
APPROVE Change Order No. 2 to the Contract dated May 12, 1998, for Playground Equipment
Replacement at Countywide Head Start Centers for Community Services Department, and
AUTHORIZE the Director of General Services to execute the Change Order,which changes the play
area surfacing from wood fiber to a rubberized material at the Brookside and Gehringer Head Start sites,
and increases the contract price by$55,084.07.
II. FINANCIAL IMPACT
There are sufficient funds in the plant acquisition account to cover the Change Order.
III. BACKGRQ
A. During the design phase of this project, the Community Services Department elected to use a less
expensive,wood fiber surfacing material at certain Head Start sites instead of the preferred rubberized
surfacing material in order to keep the project cost within the budget.
B. On March 24, 1998 the Board approved plans and specifications for the project, and authorized the
solicitation of bids. The Consultant's estimate for the initial construction contract cost was $704,000.
CONTINUED ON ATTACHMENT:,_,,X,,,,_YES SIGNATURE: ftgft�"+
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE J OTHER
SIGNATURE(S):
ACTION OF BOARD ON July , 1998 APPROVED AS RECOMMENDED,.�' OTHER
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT_ III IV }
AYES: NOES:
ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
CC: General Services Department OF SUPERVISORS ON THE MATE SHOWN,
G.S.Accounting
Architectural Division ATTESTED - July 28, 1998
File:000-97081A.5 PHIL BATCHELOR,CLERK OF THE BOARD OF
Auditor Controller(Via A.D.) SUPERVISORS AND COUNTY ADMINISTRATOR
County Administrator's Office
County Counsel(Via A.D.)
Community Services(Via A.D.) By
/
y �
' DEPUTY
HA1997i000970817A00839B.WPD GB:bg Page 1 of 2 M382 (10188)
APPROVING AND AUTHORIZING EXECUTION OF 000-9708/C.5
CHANGE ORDER NO. 2 TO CONTRACT FOR July 28, 1998
PLAYGROUND EQUIPMENT REPLACEMENT AT
COUNTYWIDE HEAD START CENTERS FOR
COMMUNITY SERVICES DEPT. (WH327Y)
C. On April 23, 1998 bids were opened. On May 12, 1998 the Board authorized award of a
construction contract to the lowest responsive and responsible bidder, Community Playgrounds,in
the amount of$597,054.00.
D. The Community Services Department wishes to replace the less expensive,wood fiber surfacing
with the preferred rubberized surfacing material. Community Playgrounds has submitted a quotation.
of $55,084.07 to change the surfacing at the Brookside and GehringerHead Start Sites. This
quotation is based on the unit costs Community Playgrounds used to prepare;their base bid. Because
the low bid was lower than the Consultant's estimate,this change can be made while still keeping
the project cost below the budget. Change Order No. 2 must be approved by the Board in order to
make this change.
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