HomeMy WebLinkAboutMINUTES - 07281998 - C117-C118 TO: BOARD OF SUPERVISORS
FROM: Anne Marie Gold,County Librarian
DATE: July 10, 1998
SUBJECT: Request for Approval-Short Form Service Contract Advanced Information Management
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUNDAND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the County Librarian to execute a contract with Advanced Information
Management for the services of a Technical Services Manager for the period of July 1, 1598 through
December 31, 1558; total amount of contract is not to exceed$ 34,272.00.
FINANCIAL IMPACT:
None.
BACKGROUND:
In February, 1996, the Library's Head Cataloguer retired. At that time Library Administration decided to study
the true needs of the Technical Services section of the Library before making a decision on filling the
position. It was determined that a Technical Services Manager is needed instead of a Head Cataloguer.
The Library is working with Contra Costa County Human Resources to fill this authorized position during FY
98-59 upon filling of the Deputy County Librarian: Support Services position.
Advanced Information Management Company has trained technical services staff that have served the
County Library over the past two years.
CONTINUED ON ATTACHMENT: SIGNATURE:
RECOMMENDATIONOF COUNTY ADMINISTRATOR_RECOMMENDATIONOF BOARD COMMITTEE ✓;
?-APPROVE OTHER
s'
SIGNATURE(S):
ACTION OF BOARD ON APPROVEM RECOMMENDED -eFWCIF
VOTE OF SUPERVISORS:
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
Z"NANIMOUS{ABSENT TL ? COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES
AYES: NOES: OF THE BOARD OF SUPERVISOR'S ON THE DATE SHOWN.
ABSENT: ABSTAIN:
ATTESTED6'' _
Contact: Jerry Prideaux, 646-6423P ATC OR,CL ,K OF THE BOARD OF
U ERVISORSAND COUNTY ADMINISTRATOR
cc: County Library
County Administrator By ! ` �°' 2-�-^''' ,DEPUTY
County Auditor
oAboslga11wey2.doc 7/10/98
Ca6trt.Costa County Number 45420
Standard`Form 1187 SHORT FORM SERVICE CONTRACT FundlOrg#J 3717
Account# _ 2310
L CONTRACT IDENTIFICATION. Other#
Department: County Library
Subject: Temporary replacement for Library Technical Services Manager
2. Parties. The County of Contra Costa, California(County),for its Department named above, and the following named
Contractor mutually agree and promise as follows:
Contractor: Advanced Information Management Taxpayer l.D.# 566-82-7310
Capacity: Sole Proprietorship (Linda J.McKeli DBA Adv'd Information Mgmt)
Address: 444 Castro Street,Suite 320,Mountain View,CA 94041
3. Term. The effective date of this Contract is July 1. 1998 and it terminates December 31, 1998 unless sooner
terminated as provided herein.
4. Termination. This Contract may be terminated by the County,at its sole discretion,upon ten-day advance written notice
thereof to the Contractor,or canceled immediately by written mutual consent.
5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $34a72.00.
6. County's Obligations. In consideration of contractor's provision of services as described below, and subject to the
payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for
payment in the manner and form prescribed by County(Demand Form D-15)and upon approval of such demand by the
head of the County Department for which this Contract is made or his designee,as follows: (Check one alternative only)
[X]a. FEE RATE: $34.00 per service unit [X] hour;or
[ ] session,as defined below;or
[ ]
calendar_(insert day,week or
month)
NOT TO EXCEED a total of 1008 service unit(s).
[] b. Payment in full after approval by the Department.
[]c. As set forth in the attached Payment Provisions.
7. Contractor'sOblieations. Contractor shall provide the following described services:
See attachedjnb speclficationfor Library T'eehnicalServicesManager.
8. Compliance with Law. Contractor shall be subject to and comply with all Federal,State and local laws and regulations
applicable with respect to its performance under this Contract, including but not limited to, licensing,employment and
purchasing practices;and wages,hours and conditionsof employment,including nondiscrimination.
9. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all
qualified persons regardless of age, sex,race,religion,color,national origin,or ethnic background,or handicap,and that
none shall be used,in whole or in part,for religious worship or instruction.
10. Independent Contract Status. This Contract is by and between two independent contractors and is not intended to and
shall not be construed to create the relationship between the parties of agent,servant,employee,partnership,joint venture,
or association.
11. Disputes. Disagreements between the County and Contractor concerning the meaning, requirements,or performance of
this Contract shall be subject to final determination in writing by the head of the County Department for which this
Contract is made or his designee or in accordance with the applicable procedures(if any)required by the State or Federal
Government.
a tormMwntractraim70198.doc 716188 2:46 PM
SHORT FORM CONTRACT
Contract Number
12. Access to Books and' Recordsof Contractor,Subcontractor, Pursuant'to Section 1861 (v)(1) of the Social Security
Act, and any regulations promulgated thereunder,Contractor shall, upon written request and until the expiration of four
years after the furnishing of services pursuant to this Contract, make available to the Secretary of Health and Human
Services,the Comptroller General,the County, or any of their duly authorized representatives,this Contract and books,
documents and records of Contractor that are necessary to certify the nature and extent of all costs and charges hereunder.
Further,if Contractor carries out any of the duties of this Contract through a subcontract with a value or cost of$10,000 or
more over a twelve-month period,such subcontract shall contain a clause to the effect that upon written request and until
expiration of four years after the furnishing of services pursuant to such subcontract, the subcontractor shall make
available, to the Secretary, the Comptroller General, the County, or any of their duly authorized representatives,the
subcontractand books,documents,and records of the subcontractor that are necessary to verify the nature and extent of all
costs and charges hereunder.
This special condition is in addition to any and all other terms regarding the maintenance or retention of records under this
Contract and is binding on the heirs,successors,assigns and representatives of Contractor.
13. Reporting Requirements. Pursuant to Government Code §7550, Contractor shall include in all documents or written
reports completed and submitted to County in accordance with this contract,a separate section listing the numbers and
dollar amounts of all contracts and subcontracts relating to the preparation of each such document or written report. This
section shall apply only if the payment limit under this Contract exceeds$5,000.
14. Indemnification. The Contractor shall defend, indemnify, save, and hold harmless the County and its officers and
employees from any and all claims,costs and liability for any damages,sickness,death,or injury to person(s)or property,
including without limitation all consequential damages,from any cause whatsoever arising directly or indirectly from or
connected with the operations or services of the Contractor or its agents,servants,employees or subcontractors hereunder,
save and except claims or litigation arising through the sole negligence or sole willful misconduct of the County or its
officers or employees. Contractor will make good to and reimburse the County for any expenditures,including reasonable
attorneys fees,the County may make by reason of such matters and, if requested by the County will defend any such suits
at the sole cost and.expense of the Contractor.
15 Legal -Authority. This Contract is entered into under and subject to the following legal authorities: California
Government Code Sections 26227 and 31400.
16. Signatures. These signatures attest the parties`agreement hereto:
COUNTY OF CONTRA COSTA,CALIFORNIA CONTRACTOR
By By
Designee
(Designate Official Capacity)
o:Vorrns\contmc0sim70I98.doo 716198 2:46 PM
entra Costa County Standard Form(Rev. 1195)
APPROVALS/ACKNOWLEDGMENT
Number
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
la*t444-'r //0
By; x c By
Designee Deputy
APPROVED. COUNTY ADMINISTRATOR
By:
Designee
ACKNOWLEDGMENT
STATE OF CALIFORNIA )
5,(&TA C"f--A K(4 _ )ss
COUNTY OF CO��
On 7A, before me, TA-r it t I:- ,i 2e /- N 64P ed .---
(insert name and title of the officer),personally appeared L i N z�r� A2 G '--C-�
personally known to me(or proved to me on the basis of satisfactory evidence)to be the person(s)whose name(s)is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies),and that by his/her/their signatures(s)on the instrument the person(s),or the entity upon behalf
of which the person(s)acted,executed the instrument.
WITNESS MY HAND AND OFFICIAL SEAL.
PATRICn J.t YNE
commission# 1175818
f "'= Notary Pub4ic-Caiifomia
/ santo Clara county
My CL'ST7ttTt.6ctait�s Aj�7r 5,2f3C12
Signature (Seal)
ACKNOWLEDGMENI'(by Corporation,Partnership,or Individual)
(Civil Code§1189)
aAforms\contract%im70198.doc 718198 2:05 PM
DRAFT Proposed Salary Level: XA-2180 ($3824. -4883)
June 1997
LIBRARY TECHNICAL SERVICES MANAGER
DEF'INIT'ION:
Under general direction, to plan, coordinate and manage all operations of the Technical
Services unit in the County Library Department; to supervise the professional, technical
and clerical personnel of the unit; tQ,manage the ordering, receiving, cataloging,
processing, maintenance and collection management of all library materials, and to do
related work as required.
DISTINGUISHING CHARACTERISTICS:
This is a single position management class at the level of program chief and reports to the
Deputy County Librarian.-Central and Support Services. The position is distinguished
from other professional and supervisory library positions by a specialized knowledge of
library database management procedures, workflow analysis, and the application of
automated systems to all technical services activities.
TYPICAL TASKS:
— Supervises the activities of the County Library Technical Services unit;
— Supervises and coordinates the ordering, cataloging, authority control, processing and
collection management activities for all library materials including books, serials,
documents, videocassettes, compact disks, CD-ROMs and other electronic formats;
— Maintains the accuracy of all internal library databases;
— Assists with development of all internal Library indexes and full-text databases;
— Manages vendor contracts and operations for the purchase of cataloging and
processing services;
--- Prepares the annual budget for the unit;
— Assists in policy formulation relative to improving access to library materials and
databases;
— Prepares periodic statistical and narrative reports;
-- Sets, monitors and maintains performance standards for all technical services
activities;
— Maintains awareness of advances in the field of technical services systems and
services;
— Phis and supervises the application oCautomated technical services activities.
MCt�t�UM C}�fAC,lh'tCt1.�`tOl.�ls�:
License required: Valid California Motor Vehicle Operator's License.
Education: Possession of a graduate degree from a school of tibrarianship accredited by
the American Library Association.
Experience: Four years of Cull -time or its equivalent professional library experience,
which must include two years in a library technical services division and two years in an
administrative or supervisory position in a library. . -
Substitution: One additional year of Cull time or its equivalent administrative or
supervisory experience in a library technical services division and a baccalaureate degree
from an accredited college or university may be substituted for the required education.
KNOWLEDrIES, SKILLS AND A-BILLIES:
Knowledge of the principles and practices of ordering, cataloging, processing and
collection management of library materials for a large, multi-branch public library;
knowledge of accepted principles of library management and supervision; knowledge of
automated library services, database management, bibliographic and authority control,
and collection management principles; knowledge of workflow analysis techniques and
statistical analysis and reporting methods; knowledge of personal computer word'
processing and spreadsheet applications; ability to plan for and implement both major and
minor software updates; ability to write contracts and service agreements for outside
technical services; ability to monitor vendor performance; ability to troubleshoot and
resolve software problems; ability to analyze database problems and develop strategic
plans to resolve them.; ability to research new products and services, analyze their
effectiveness and usefulness, recommend them as necessary, and incorporate them into
the technical services workflow.
Class Code.
Departmental Approvat: --5 -
Date: �'1
Human Resources Approval:
Date:
......>?s;;:.:as;;•;:•?::•?::::i•r.<:l o-:?:_:x::.;x:•;:?:;t•:.:.::.:.::.:•:,:::,::-ISSUE DATE(MM/DD/YY)
01/15/98
15
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rllaoucER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
Talmadge&Associates Inc. CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
62 S.San Tomas Aquino Rd. DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW.
Suite#100 COMPANIES AFFORDING COVERAGE
Campbell,CA 95008
...................................................................................................... ........ ..........
COMPANY
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LEA The Hartford Insurance Company
LETTER p Y
.........................................:..........._......................................._...............
COMPANY
Ed LETTER
8 Fairmont Insurance Company
INiuR _.._...._ LETTER
LETTERRNY
DBA:Advanced Information C Superior National Insurance Co.
..................................................................................................................................................
Management COMPANY ..
444 Castro Street,#320 LETTER D
MountainView,CA 94041C.DMP....ANY.........................................................................................................,..........-,..............
LETTER
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„THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO TETE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED NOTWITHSTANDING;ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFIUW MAY BE EXCLUSIONS AND COND
ITIONS T ONS OR MAY POLICIES. LITHE MITS SHOWCE N MAY HAVE SEEN RELDUCESDDBY PAID DESCRIBED IS SUBJECT TO ALL THE TERMS,
;... .• _.................................... ...... ...................................,............................
....
CO' TYPE Of INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPMATION
LTB i DATE(MM/DD/YY) DATE(MM/DD/YY) ; LIMITS
GENERALLLABlLITY ?GENERAL AGGREGATE S..-..••.2,0003000
X :COMMERCIAL GENERAL LIAEIILITY ? PRODUCTS-COMP/OP AGGR S 2 000,000
CLAIMS MADE X ;OCCUR. i PERSONAL&ADV.INJURY 5 EXCLUDED
A 57 UUN HT8786 01101198 01101,99 _.... _
OWNER'S&CONTRACTOR'S PROT. ; , EACH OCCURRENCE $-....•.-•,•• 000,I00,•.
..._... ......._....._.........................._..........
FIRE DAMAGE $ 00000
,..
........................................................ .....,........,._..
i MED.EXPENSE(Any one person) :5 10,000
AUTOMOBILE LIABILITY :COMBINED SINGLE S 1,000,000
ANY AUTO :LIMIT
i ALL OWNED AUTOS i i ...... INJURY..-...__............. ...................................
... BODILY; 5
SCHEDULED AUTOS :(Per person)
A { HIRED AUTOS 57 UUN HT8786 01101198 01101199 BODILY INJURY _..
X NON-OWNED AUTOS ( $
Per accident)
...._...,
.............
GARAGE LIABILITY
:..............._...............,.....,......... ....
PROPERTY DAMAGE 5
EXCESS LIABILITY ? EACH OCCURENCE $ ......2.e000t0.,
B .-.X•,' UL-04-37608374 01/01198
UMBRELLA FORM 01101199s AGGREGATE $ 2,000,000
`:ryT^: �:. ..•f::::•:•..?%•?' ::i<.it f Y;::'•8ii•::"'i
:OTHER THAN UMBRELLA FORM ::?:x;.:::::.t:•,:;:;i:�a','.;.?:;;,::•:::•:: '�::�.;fiit: ;;;;Y;.::::r..5:s•:eF:.,axa.._::::
STATUTORYWORKEWS COMPENSATION ................ .
.....
EACH ACCIDENT 1,000,000 4 AND WDN 38417-B 05/15/97 05/15198 DISEASE-POLICY LIMIT `...'`;..`.?.
EMPLOYERS,LIABILITY i .. ........................................... .. .....1-1-11111�€, 0 { ..
..
i DtSEASE•EACH EMPLOYEE S 1,000,000 ..
i OTHER
DESCRIPTION Of OPERATIONSADUTIONSIYENICLES/SPECIAL ITEMS
Evidence of Insurance
..... ........ ATT.CE�,A.T10
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF,THE ISSUING COMPANY WILL ENDEAVOR TO
MAIL_a0_DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
Contra Costa Library LEFT,BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
Attn:Diana CUnnison LIABILITY OF ANY KIND UPON THE COMPANY,ITS AGENTS OR REPRESENTATIVES.
of
75 Santa Barbara AUTHORIZED REPRESENTATI
Pleasant Hill,CA 94523
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TO: Board of Supervisors
co
FROM: Phil Batchelor, County Administrator o;
�-
DATE: July 28, 9998 �' -=
com
SUBJECT: Contract for Executive Director, Arts and Culture Commission
of Contra Costa County
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Administrator, or his designee, to execute a contract between
the County and Margaret L. Cowan for her services as the Executive Director of the Arts and Culture
Commission of Contra Costa County during the period July 1, 1998 through June 30, 1999 with a total
contract cost not to exceed $43,012.
FISCAL INTACT
This contract is funded through a State of California Arts Council grant (66%) and County funds (34% -
budgeted).
BACKGROUND/REA.�SON'(S) FOR RECOMMENDATION(S):
This contract continues the services of Ms. Cowan who has served as Executive Director of the Arts and
Culture Commission of Contra Costa County since December 1996. She provides staff support to the
Commission in the areas of program development, fund raising and administrative services. She also,
on behalf of the Commission, serves as the liaison with artists, arts organizations, community groups,
governmental agencies, schools and businesses in promoting arts and cultural programs.
CONTINUED ON ATTACHMENT: . SIGNATURE:
------------------------------------------------------..___—_----------_--_---_—_--_—___---------_---
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED
VOTE OF SUPERVISORS:
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT.� TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON THE MINUTES OF THE BOARD OF
SUPERVIARED E SHOWN.
ATTESTEu'
PHIL BAT OR, F
THE BOASUPERVISORS
Contact: Gary Brown,335-1039 AND COUNTY ADMINISTRATOR
County Administrator
Arts and Culture Commission
Auditor
B CITY
Ztandard Form 1/88 SHORT FORM SERVICE CONTRACT Fund/Org # 1
sZ 1
I: . Account
Contract Identification. Other t
Department: County Administrator
Subject: Arts & Culture Commission of Contra Costa County
2. Parties. The County of Contra Costa, California (County), for its Department named
above, and the following named Contractor mutually agree and promise as follows:
Contractor: Margaret Cowan
" Capacity: Consultant Taxpayer 1D 43.6-84Wg1_37____
Address: 1402 Alhambra Avenue
Martinez, CA 94553
3. Term. The effective date of this Contract is July 1, 1998 and it
terminates .Tune 30,_ 1999_____ _ _ unless sooner terminated as provided herein.
4. Termination. This Contract may be terminated by the County, at its sole discretion,
upon five-day advance written notice thereof to the Contractor, or cancelled immediately
by written mutual consent.
5. Pa entent Limit. County's total payments to Contractor under this Contract shall not
exceed— $ 43,022
6. County's Obligations. In consideration of Contractor's provision of services as
described below, and subject to the payment limit expressed herein, County shall pay
Contractor, upon Contractor's submission of a properly documented demand for payment
(County Demand Form D-15) which shall be submitted not later than 45 days from the end of
the month in which the contract services were rendered, and upon approval of such demand
by the head of the County Department for which this Contract is made or his designee, as
follows:
[Check one alternative only]
( ) hour; or
( ] a. FEE RATE: $ per service unit: ( ) session, as defined below; or
( ) calendar (insert day, week
or month)
NOT TO EXCEED a total of service unit(s).
] b. Payment in full after approval by the Department.
[X] c. As set forth in the attached Payment Provisions. (Attachment A)
7. Contractor's Obligations. Contractor shall provide the following described services:
See Attachment B, Scope of Services
8. Compliance with Law. Contractor shall be subject to and comply with all Federal,
State and local laws and regulations applicable with respect to its performance under this
Contract, including but not limited to, licensing, employment and purchasing practices;
and wages, hours and conditions of employment, including nondiscrimination.
9. Nondiscriminatory Services. Contractor agrees that all goods and services under this
Contract shall be available to all qualified persons regardless of age, sex, race, reli-
gion, color, national origin, or ethnic background, or handicap, and that none shall be
used, in whole or in part, for religious worship or 'instruction.
......... I..,........ . ........ ......... ......... ..........
...._.... ........ ......... ........ ......... ........ ....... ........ ._.... ...
Number
-10. Zndependen - Contractor Status. This Contract is by and between two independent
contractors and _s not intended to and shall not be construed to create the relationship
between the parties of agent , servant, employee, partnership, joint venture, or
association.
11. Disputes. Disagreements between the County and Contractor concerning the meaning,
requirements, or performance of this Contract shall be subject to final determination in
writing by the head of the County Department for which this Contract is made or his
designee or in accordance with the applicable procedures (if any) required by the State or
Federal Government.
12. Access to Books and Records of Contractor Subcontractor. Pursuant to Section
1861(v 1) of the Social Security Act, and any regulations promulgated thereunder,
Contractor shall, upon written request and until the expiration of four years after the
furnishing of services pursuant to this Contract, make available to the Secretary of
Health and Human Services, the Comptroller General, the County, or any of their duly
authorized representatives, this' Contract and books , documents, and records of Contractor
that are necessary to certify the nature and extent of all costs and charges hereunder.
Further, if Contractor carries out any of the duties of this Contract through a sub-
contract with a value or cost of $10,000 or more over a twelve-month period, such sub-
contract shall contain a clause to the effect that upon written request and until the
expiration of four years after the furnishing of services pursuant to such subcontract,
the subcontractor shall make available, to the Secretary, the Comptroller General, the
County, or any of their duly authorized representatives, the subcontract and books, docu-
ments, and records of the subcontractor that are necessary to verify the nature and extent
of all costs and charges hereunder.
This special condition is in addition to any and all other terms regarding the maintenance
or retention of records under this Contract and is binding on the heirs, successors,
assigns and representatives of Contractor.
13. Reporting Requirements. Pursuant to Government Code 67550, Contractor shall include
in all documents or written reports completed and submitted to County in accordance with
this Contract, a separate section listing the numbers and dollar amounts of all contracts
and subcontracts relating to the preparation of each such document or written report.
This section shall apply only if the payment limit under this Contract exceeds $5,000.
14. Indemnification. The Contractor shall defend, indemnify, save, and hold harmless the
County and its officers and employees from any and all claims, costs and liability for any
damages, sickness, death, or injury to person(s) or property, including without limitation
all consequential damages, from any cause whatsoever arising directly or indirectly from
or connected with the operations or services of the Contractor or its agents, servents,
employees or subcontractors hereunder, save and except claims or litigation arising
through the sole negligence or sole willful misconduct of the County or its officers or
employees. Contractor will reimburse the County for any expenditures, including reason-
able attorneys fees, the County may make by reason of the matters that are the subject of
this indemnification, and if requested by the County will defend any claims or litigation
to which this indemnification provision applies at the sole cost and expense of the
Contractor.
15. Legal Authority. This Contract is entered into under and subject to the following
legal authorities: California Government Code Sections 26227 and 31000.
16. Signatures. These signatures attest the parties' agreement hereto.
COUNTY OF CONTRA COSTA, CALIFORN2A CO CTOR
By By .
Designee _..
Approved: County Administrator Designate official capacity)
By
Designee
Recommended by Department
By [Form approved by County Counsel]
ATTACHMENT A
PAYMENT PROVISIONS
1. For services rendered pursuant to Attachment $, Scope of Services,
contractor is to receive monthly payments of$3,376, with the total of
such payments not to exceed $40,51.2.
2. In addition to the payments set forth in Paragraph 1., contractor is
entitled to reimbursement for vehicle mileage at the current County
rate plus reimbursement for other necessary expenses incurred in
connection with the services provided under this contract. The total
reimbursement is not to exceed $2,500.
3. The contractor's attendance at conferences and travel outside the
county shall be approved in advance by the Chair or Vice-Chair of the
Arts and Culture Commission of Contra Costa County. In-county
travel may occur at the discretion of the contractor but the Commission
Chair or Vice-Chair must approve reimbursement for such travel costs.
Contractor.-, County
Date: t Date:
ATTACHMENT B
SCOPE OF SERVICES
Contractor understands and agrees to the follow scope of services:
1. Contractor shall provide staff support to the Arts and Culture Commission of Contra Costa
County and serve as liaison with artists, arts organizations, community groups, governmental
agencies, schools and businesses in promoting arts and cultural programs.
2. Contractor's duties shall include but not be limited to the following:
Program Development
Serve as a representative for the Arts and Culture Commission to the media,the public and at arts
and cultural events,meetings and functions.
Assist in the formulation, planning, review and implementation of long range organizational and
community goals.
Assist in the identification and analysis of community arts needs, and develop and implement
services and programs to fulfill those needs in accordance with priorities set by the Arts and
Culture Commission.
Foster a spirit of teamwork between arts and non-arts agencies through development of projects
of common interest.
Develop operating procedures for programs.
Fundraising
Develop and implement a fundraising plan consistent with the goals set in cooperation with the
Arts and Culture Commission.
Organize fundraising and promotional events.
Prepare grant applications and proposals.
Develop relationships with businesses, foundations and other funding sources as appropriate.
Research new and alternative funding sources.
Contractor: a County
Date: :� ; � Date:
Administration
Supervise staff and volunteers as necessary to implement all programs and activities of the Arts
and Culture Commission.
Recruit community volunteer support.
Manage financial activities including budget preparation and control.
Prepare written reports of activities for managment and public review, including monthly written
reports to the Arts and Culture Commission.
Maintain agency records and files.
3. Contractor shall receive an annual performance evaluation by the Executive Committee of the
Arts and Culture Commission.
4. Contractor agrees that her duties as Executive Director of the Arts and Culture Commission
shall constitute her primary responsibility.
Contractor: "---C� County:
Date: - ' Date: