HomeMy WebLinkAboutMINUTES - 07281998 - C112-C116 TO: BOARD OF SUPERVISORS Contra
FROM: Phil Batchelor, County Administrator �,, Costa
County
DATE: �r
June 11, 1997
SUBJECT:
Agreements for Data Entry Services
SPECIFIC REQUEST(S)OR RECOMMENOATION(S)6 BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair of the Board of Supervisors to execute an agreement amendment
with DESI Data Entry Services, Inc. increasing their payment limit from$643,000 to $813,000, and
extending the expiration date from June 30, 1998 to June 30, 1999.
II. FINANCIAL IMPACT:
This action if approved will not result in any increased cost to Department of Information
Technology.
III. REASON FOR RECOMMENDATION AND BACKGROUND:
Department of Information Technology formerly had a large data entry section that provided data
entry services for most County departments. Over the last 10 years our data entry activities have
decreased because of the installation of online interactive systems in most departments, making it
possible for departments to perform, most of their own data entry. Department of Information
Technology reached a point where it is no longer cost effective to maintain an inhouse data entry
section. We have been using data entry service bureaus for years to assist with peak workloads and
have found them to be very cost effective and efficient.
IV. CONSEQUENCES OF NEGATIVE ACTION:
If the request is not approved,Department of Information T ogy will not b e to providea
data entry vendor for various county departments.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE 5:
ACTION OF BOARD ON / APPROVED AS RECOMMENDED
VOTE OF SUPERVISORS
.----. I HERESY CERTIFY THAT THIS IS A TRUE
of
UNANIMOUS(ABSENT 7 � ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON T MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS N THE DATE SHOWN.
CC: ATTESTE
CAO- I copy PHI TCIHELOR>CLERK Of THE BOARD OF
Auditor/Contracts- 1 copy SUPERVISORS AND COUNTY AOMINISTRATOR
Data Processing-2 copies
M382 (10188) BY DEPUTY
_. _. .. .... ...... ........ ........ ........... ........ ......
Contra Costa County Number: 33614
Standard Form 1/87 CONTRACT AMENDMENT AGREEMENT Fund: 1060
(Purchase of Services) Account: 2310
1. Identification of Contract to be Amended.
Number: 33614
Effective Date:August 19, 1993 through June 30, 1997
Department: CAO/Data Processing Services
Subject: Data Entry Services
2. Parties. The County of Contra Costa, California(County),for its Department named above, and the following named Contractor mutually
agree and promise as follows:
Contractor: DESI Data Entry Services,Inc
Capacity: 837 Arnold Drive,Ste.330 Taxpayer ID# 91-1752169
Address: Martinez,Ca. 94553
3. Amendment Date. The effective date of this Contract Amendment Agreement is July 1, 1998.
4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the "Amendment Specifications" attached
hereto which are incorporated herein by reference.
5. matures. These signatures attest the parties`agreement hereto:
COUNTY OF CONTRA COSTA CALIFORNIA
BOARD OF SUPERVISORS Attest:Phil Batchelor,Clerk of the
Board Su isors and County Administrator
By: By:
ChairmjOlDesigne DLei
uty
r�� CONTRACTOR �,
By: By:
(Designate official business capacity A.) (Designate official business)apacity B.)
Note to Contractor: For corporations(profit or nonprofit),the Contract must be signed by two officers. Signatures A must be that of the president or
vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Sec. 1190.1 and Corporations Code Sec.313). All
signatures must be acknowledged as set forth on page two.
_........ _. ........._.... .. .._... _. . ....... _... __
.... ......... ...... ...... ....... .......... ........ ................._...._.........._..... .._..
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California
i Ss.
County of -i
On-_l " before me, t kecq o 11Jk_
Date Name and Title of Officer(e.g.,"Jan Doe,Notary Public")
personally appeared
Name(s)of Signer(s)
Yproved to me on the basis of satisfactory
evidence
to be the person(s) whose name(s) Mare
DIEGO L. MONSAL subscribed to the within instrument and
COMM.s1175773
Noraracknowledged to me that Ve/sVelthey executed
M UNALIFORNIA �I
"""nfNnisi.,"COtfA►TY d the same in l}Is/hir/their authorized
MY cams. s.2002 s caacit )es and that b
p y{� ,) y Vslt76r/their
signature(s) on the instrument the person(s), or
the entity upon behalf of which the person(s)
acted, executed the instrument.
1
WITNE y hand Voffici seal.
Place NotarySeal Above %natu '.
OPTIONAL
Though the information below is not required by law,it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attache ocufnent
Title or Type of Document: ti't irYtFa. reerl,,o_Jt
Document Date:_ 72-' l " Number of Pages:
Signer(s)Other Than Named Above:
Capacity(ies) Claimed by Signer
Signer's Name:
❑ individual Top of thumb Here
❑ Corporate Officer—Title(s):
❑ Partner—❑ Limited ❑ General
❑ Attorney in Pact
❑ Trustee
❑ Guardian or Conservator
❑ Other:
Signer is Representing:
0 1997 National Notary Association•9350 De Soto Ave.,P.O.Box 240- Chatsworth,CA 91313-2402 Prod.No.5907 Reorder:Call Toil-Free 1-800-876-6827
......... ._....... ..... .__._.... .... ......... _........ ......... _........ ........._. _.
........ ......... ... .. ....... ........ ......... ..........................................................................
.........
Contra Costa County Standard Form(Rev, 1/95)
Number 33614
APPROVALSIACKNOWLEDGEMENT
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
j
By: 3& By: /*A oi,
APPROVED: COUNTY ADMINISTRATOR
By: C44r
Desi ee
ACKNOWLEDGEMENT
STATE OF CALIFORNIA )
)ss.
COUNTY OF CONTRA COSTA )
On ,before me, (insert name and title of the officer),
personnally appeared
personally known to me(or proved to me on the basis of satisfactory evidence)to be the person(s) whose name(s)is/are subscribed to the within
instrument and acknowledged to me that he/shelthey executed the same in his/her/their authorized capaeity(ies),and that by his/her/their
signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS MY NAND AND OFFICIAL SEAL.
(Seal)
ACKNOWLEDGEMENT(by Corporation,Partnership,or Individual)
(Civil Code§1189)
AMENDMENT SPECIFICATION
Number:33614
In consideration for Contractor's willingness to provide data entry services,County agrees to increase payment limit of Contract and extend the
expiration date. County and Contractor agree,therefore,to amend the Contract identified herein as set forth below while all others parts of the
Contract remain unchanged and in full force and effect.
1. increase payment limit from$643,000 to$813,000.This reflects an increase of$170,000.
2. Extend expiration date from June 30, 1998 to June 30, 1999.
3. Increase effective September 1, 1998 to be equivalent to the increase of the consumer price index for the San Francisco Bay Area to be
determined at that time.
Initials:
Contractor County Dept.
_..._... ......... ......... _........ ......... ....__... _,,....._. ._._............... . .
TC: BOARD OF SUPERVISORS Alpha/Open CSA
FROM: BARTON J. GILBERT,DIRECTOR OF GENERAL SERVICES
DATE: JULY 21, 1998 .
SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT EORContra
Costa
ARCHITECTURAL AND PROJECT MANAGEMENT ham'
SERVICES FOR VARIOUS BUILDING REMODELING AND r; County
CONSTRUCTION PROJECTS
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION
APPROVE a consulting services agreement with Leslie D. Richardson, 600 Balra Drive, El Cerrito, for
architectural and project management services for various building remodeling and construction projects.
The agreement will be effective July 1, 1998 and will have a payment limit of$50,000.00; AUTHORIZE
the Director of General Services to execute the agreement.
11. FINANCIAL IMPACT
Funds will not be encumbered by the agreement, except when services are ordered on a project-by-project
basis by the County Supervising Architectural Engineer. Such services will be charged to the appropriate
capital project fund or to department funds when services are requested by client departments.
III. RECOMMENDATION /BACKGROUND
1. Leslie D.Richardson has been providing architectural services for the County since July 1988,when
he was recruited as a consultant to help with construction administration for the new Public Works
office addition on Glacier Drive. Subsequently, he was retained to provide architectural, project
management, and inspection services for the new Public Works Corporation Yard and various other
projects at Contra Costa Regional Medical Center, as a contract employee.The Architectural Division
must keep up with client department and contractor needs on a timely'basis, to reduce delays in
designing,remodeling and building County facilities and to avoid contractor claims for delay damages.
This contract employee arrangement has provided a flexible means of supplementing the Architectural
Division staff.
2. The Architectural Division, under this Agreement, will be able to issue work orders to the contract
employee for each assignment. Each order will include a payment limit and a work authorization
charge number. This Agreement will help the Architectural Division perform its professional services
with continuity and with improved efficiency.
CONTINUED ON ATTACHMENT: X YES
SIGNATURE: 5 �
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S): &962111,1160
ACTION OF BOARD ON ( (�Y �I +� ' APPROVED AS RECOMMENDED. efiHE
VOTE OF SUPERVISORS
I' UNANIMOUS(ABSENT_21Z )
AYES: OES:
ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
CC: General Services Department OF SUPERVISORS OYTHE DATE SHOWN,
Architectural Division
Accounting ATTESTED iG
County Administrator BATC OR,CLE C3F THE BOARD OF
Auditor-Controller
Consultant(Via A.D.) SUPERVISORS AND COUNTY ADMINISTRATOR
BY DEPUTY
H:t_ALPHA\RICH9807\0706802S.WPD RH:GB:LR:ls Page 1 of 2 M382 (10/88)
APPROVING CONSULTING SERVICES AGREEMENT Alpha/Open CSA
FOR ARCHITECTURAL AND PROJECT MANAGEMENT July 21, 1998
SERVICES FOR VARIOUS BUILDING REMODELING AND
CONSTRUCTION PROJECTS
3. The Agreement will permit Leslie D. Richardson to continue services for the following current projects
and to provide services as new projects arise. While he has provided services for a variety of projects over
the past 10 years, in recent years he has worked primarily on hospital and clinic projects.
Expected Project
Current Projects Duration
Concord Health Center Registration Remodel Through
(Construction) October 1998
Laboratory Air Conditioning at Richmond Through
Health Center(Design,bid and construction) November 1998
Public Restroom Remodeling at Richmond Through
Health Center(Construction) December 1998
Electrical Distribution and Air Conditioning Through
for Hospital Cafeteria(Feasibility Study for Spring of 1999
Revised Scope)
Other smaller projects are in various stages Varies
of design.
H:\—ALPHA\R1CH9807\0706802S.WPD
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Page 2 of 2
File:Alpha/Open CSA
CONSIULTING SERVICES AGREEMENT
I. Specialonditions. These special conditions are incorporated below by reference.
(a) Public Agency: CONTRA COSTA COUNTY
1220 MORELLO AVENUE, SUITE 100
MARTINEZ CA 94553
(b) Consultant's Name&Address: LESLIE D.RICHARDSON
600 BALRA DRIVE
EL CERRITO,CA 94530
(c) Project Name,Number&Location: ARCHITECTURAL SERVICES FOR MISCELLANEOUS BUILDING
CONSTRUCTION PROJECTS
(d) Effective Date:JULY 1,1998 (e) Payment Limit:$50,000.00
(f) Completion Date:THROUGH COMPLETION OF CONSTRUCTION OF ASSIGNED PROJECTS
(g) Liquidated Damages:S NONE per day
(h) Federal Taxpayers I.D.or Social Security No.502-52-$356 (i) License No.07884
2. Siannatllre5. These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONULA TANT
By: bate: By:
Director of General Services/Purchasing Agent (Designate official capacity in the business)
Type of business (sole proprietorship, government agency,
partnership,corporation,etc.)
If corporation,state of incorporation:
By:
(Designate official capacity in the business)
Note to Consultant: For corporations, the contract must be signed by two officers. The first signature must be that of the chairman of the board,
president or vice-president;the second signature must be that of the secretary,assistant secretary,chief financial officer or assistant treasurer.(Civ.
Code,Sec. 1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
ss.
County of
On the date written below,before me, the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally
known to me(or proved to me on the basis of satisfactory evidence)to be the person(s)whose name(s)is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
[Notary's Seal]
Notary Public
3. Parties. Effective on the above date,the above-named Public Agency and Consultant mutually agree and promise as follows:
4. Employment. Public Agency hereby employs Consultant, and Consultant accepts such employment, to perform the professional services
described herein,upon the terms and in consideration of the payments stated herein.
5. Scope of Service. Scope of service shall be as described in Appendix A,attached hereto and made a part hereof by this reference.
6. Report Disclosure Section. Any document or written report prepared hereunder by Consultant, or a subcontractor, for Public Agency shall
contain, in a separate section, the numbers and dollar amounts of this contract and all subcontracts relating to the preparation of such
document or written report,provided that the payment limit specified in Section 1(e)exceeds$5,000. When multiple documents or written
reports are the subject or products of this agreement, the disclosure section may also contain a statement indicating that the total contract
amount represents compensation for multiple documents or written reports.
*7. Insurance. Consultant shall,at no cost to Public Agency,obtain and maintain during the term hereof. (a)Workers'Compensation Insurance
pursuant to state law,and(b)Comprehensive Liability Insurance,including coverage for owned and non-owned automobiles,with a minimum
combined single limit coverage of$500,000 for all damages due to bodily injury,sickness or disease,or death to any person,and damage to
property, including the loss of use thereof, arising out of each accident or occurrence. Consultant shall furnish evidence of such coverage,
naming Public Agency,its officers and employees as additional insureds,and requiring 30 days'written notice of policy lapse or cancellation.
*See Appendix A for modifications to this Section.
Pagel of 3
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*8. Payment. Public Agency shall pay Consultant for professional services performed at the rates shown in Appendix B attached hereto, which
include all overhead and incidental expenses, for which no additional compensation shall be allowed Notwithstanding the foregoing,those
incidental expenses specifically itemized in Appendix B shall be reimbursable by Public Agency to Consultant, provided that Consultant
submits copies of receipts and,if applicable, a detailed mileage log to Public Agency. In no event shall the total amount paid to Consultant
exceed the payment limit specified in Sec. I(e) without prior written approval of Public Agency. Consultant's billing statements shall be
submitted at convenient intervals approved by Public Agency and shall list,for each item of services,the employee categories,hours and rates.
Payment will be made within thirty(30)days after receipt of each statement.
9. 5=. The Consultant is an independent contractor,and shall not be considered an employee of Public Agency.
10. Time for Completion- Unless the time is extended in writing by Public Agency, Consultant shall complete all services covered by this
Agreement no later than the Completion Date listed above.
It. Record Detention and Auditing. Except for materials and records delivered to Public Agency,Consultant shall retain all materials and records
prepared or obtained in the performance of this Agreement, including financial records, for a period of at Ieast five years after Consultant's
receipt of the final payment under this Agreement. Upon request by Public Agency,at no additional charge,Consultant shall promptly make
such records available to Public Agency,or to authorized representatives of the state and federal governments,at a convenient location within
Contra Costa County designated by Public Agency,and without restriction or limitation on their use.
12. Qoeumentation. Consultant shall prepare and deliver to Public Agency at no additional charge the items described in Appendix A to
document the performance of this Agreement and shall furnish to Public Agency such information as is necessary to enable Public Agency to
monitor the performance of this Agreement.
13. Ownership of Docume ts. All materials and records of a finished nature,such as final plans,specifications,reports, and maps,prepared or
obtained in the performance of this Agreement, shall be delivered to and become the property of Public Agency. All materials of a
preliminary nature,such as survey notes,sketches,preliminary plans,computations and other data,prepared or obtained in the performance of
this Agreement,shall be made available,upon request, to Public Agency at no additional charge and without restriction or limitation on their
use.
14. Extra Work. Any work or services in addition to the work or services described in Appendix A shall be performed by Consultant according to
the rates or charges listed in Appendix B. In the event that no rate or charge is listed for a particular type of extra work,Consultant shall be
paid for the extra work at a rate to be mutually agreed on prior to commencement of the extra work. In no event shall Consultant be entitled to
compensation for extra work unless a written authorization or change order describing the work and payment terms has been executed by
Public Agency prior to the commencement of the work.
15. Liquidated Damages. The parties to this Agreement agree that,in the event that the services described in this Agreement are not completed on
time,Public Agency will sustain damage and that it will be impracticable and extremely difficult to ascertain the actual damage which Public
Agency will sustain. In the event that Consultant fails to complete all of the services described in this Agreement on or before the Completion
Date listed in Section I above,or within the period of any authorized extension,Consultant shall pay as and for liquidated damages,the sum
listed in Section i above for each calendar day that completion is delayed.
16. Termination by PubkA-ac cy. At its option,Public Agency shall have the right to terminate this Agreement at any time by written notice to
Consultant,whether.or not Consultant is then in default. Upon such termination,Consultant shall,without delay,deliver to Public Agency all
materials and records prepared or obtained in the performance of this Agreement,and shall be paid,without duplication,all amounts due for
the services rendered up to the date of termination.
17. Abandonment byCons ltant. In the event that Consultant ceases performing service under this Agreement or otherwise abandons the project
prior to completing all of the services described in this Agreement,Consultant shall,without delay,deliver to Public Agency all materials and
records prepared or obtained in the performance of this Agreement,and shall be paid for the reasonable value of the services performed up to
the time of cessation or abandonment, less a deduction for any damages or additional expenses which Public Agency incurs as a result of such
cessation or abandonment.
18. Breach. In the event that Consultant fails to perform any of the services described in this Agreement or otherwise breaches this Agreement,
Public Agency shall have the right to pursue all remedies provided by law or equity. Any disputes relating to the performance of this
Agreement shall not be subject to non judicial arbitration. Any litigation in this Agreement or relating to the work shall be brought in
Contra Costa County,and Consultant hereby waives the removal provisions of Code of Civil Procedure Section 394.
19. Compliance with Laws. In performing this Agreement, Consultant shall comply with all applicable laws, statutes, ordinances, rules and
regulations,whether federal,state or local in origin.
20. Assianment. This Agreement shall not be assignable or transferable in whole or in part by Consultant, whether voluntarily, by operation of
law or otherwise;provided,however,that Consultant shall have the right to sub-contract that portion of the services for which Consultant does
not have the facilities to perform so long as Consultant notifies Public Agency of such subcontracting prior to execution of this Agreement.
Any other purported assignment,transfer or sub-contracting shall be void.
21. Endorsement on Plans. Consultant shall endorse all plans,specifications,estimates,reports and other items described in Appendix A prior to
delivering them to Public Agency.
22. Patents and Copyrights. The issuance of a patent or copyright to Consultant or any other person shall not affect Public Agency's rights to the
materials and records prepared or obtained in the performance of this Agreement. Public Agency reserves a license to use such materials and
records without restriction or limitation, and Public Agency shall not be required to pay any additional fee or royalty for such materials or
records. The license reserved by Public Agency shall continue for a period of fifty years from the date of execution of this Agreement,unless
extended by operation of law or otherwise.
*See Appendix B for modifications or additions to this section.
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23. Indernnific tion. Consultant shall defend, indemnify, save and hold harmless Public Agency, its governing bodies, officers and employees
from any and all claims,costs and liability for any damages,injury or death arising directly or indirectly from or connected with,the services
provided hereunder and due to, or claimed or alleged to be due to,negligence or willful misconduct of Consultant, its officers, employees,
agents,subconsultants,or any person under its direction or control,save and except claims or litigation arising through the sole negligence or
sole willful misconduct of Public Agency,and will make good to and reimburse the indemnitees for any expenditures, including reasonable
attorney's fees,the indemnitees may make by reason of such matters and,if requested by any of the indemnitees,will defend any such suits at
the sole cost and expense of Consultant.
24. Heirs, Successors.and Assigns. Except as provided otherwise in Section 20 above,this Agreement shall inure to the benefit of and bind the
heirs,successors,executors,personal representatives and assigns of the parties.
25. Endorsements. Consultant shall not in its capacity as a consultant with Contra Costa County publicly endorse or oppose the use of any
particular brand name or commercial product without the prior approval of the Beard of Supervisors. In its County consultant capacity,
Consultant shall not publicly attribute qualities or lack of qualities to a particular brand name or commercial product in the absence of a well-
established and widely-accepted scientific basis for such claims or without the prior approval of the Board of Supervisors. In its County
consultant capacity,Consultant shall not participate or appear in any commercially-produced advertisements designed to promote a particular
brand name or commercial product, even if Consultant is not publicly endorsing a product, as long as the Consultant's presence in the
advertisement can reasonably be interpreted as an endorsement of the product by or on behalf of Contra Costa County. Notwithstanding the
foregoing,Consultant may express its views on products to other consultants,the Board of Supervisors,County officers,or others who may be
authorized by the Board of Supervisors or by law to receive such views.
H:\ ALPHA\RICH9807\0706803S.WPD
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Attachments
Appendix A
Appendix B
(Form approved by County Counsel 11/91)
12/11/95
Page 3 of 3
SCOPE OF SEMMES
A. C'eneral ReQWr=mtA
The Consultant shall certify by entering into this Agreement that he is professionally competent
and able to provide the professional services outlined herein by reason of his personal knowledge
and skill and that of his subconsultants. Each person who will render professional services shall
hold current registration in the State of California to practice the professioninvolved.
B. Scone
Assist the Architectural Division in drawing and specification preparation, observation of
construction, project management, and administration of construction' contracts and other
consultant agreements for various projects when ordered in writing with budget authorization
numbers by the Architectural Division of the County General Services Department.
C. Insurance
Delete Section 7, Insurance, in the Agreement. Replace it with the following: "Consultant shall
maintain at least the minimum automobile liability insurance required by State law. Consultant
shall furnish evidence of such coverage, requiring at least ten days written'notice of policy lapse
or cancellation."
H:1_ALPHA\R1CH9807\O630805S.WPD
Is
Appendix A to Consulting Services A&reement dated July 1. 1998.between Contra Costa County and
Leslie Dear, Richardson,
APPENDIX.A
Page 1 of 1
PAYMENT
A. Payment for services shall not exceed$48.00 per hour.
B. Travel between Consultant's private residence/office and the Architectural Division Office at
1220 Morello Avenue, Suite 100, Martinez, California, shall not be reimbursable. All other
travel performed in connection with the service described in Appendix A'shall be reimbursable
at the rate of$.315 per mile. The Payment Limit set forth in Agreement Section 1(e), includes
an allowance of$250.00 for such travel.
C. Other expenses shall not be reimbursable unless they are ordered or approved by the Public
Agency in wdting be ore the expenses are incurred.
D. Consultant will be paid twice per month through the County payroll system for services
rendered based on semi-monthly submittal of a demand form.
E. Wilbhg1ding and FICA Deductiggs. Notwithstanding Section 9 in the Agreement, for purposes
of withholding state and federal taxes and Social Security onfrom payments due, the
Contractor will be treated as an employee and the Auditor-Controller will make deductions for
these purposes as if Contractor was an employee. Contractor agrees that for all other purposes,
Contractor is not a County employee and remains an independent contractor. Contractor further
agrees that the County has no obligation to provide, and Contractor will not be provided with
workers' compensation insurance or fringe benefits, including but not limited to, vacation, sick
leave,retirement, and health plan coverage.
H:\ ALPHA\RICH980?\0630805S.WPD
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Appendix to Co=ltiag ServicesAgreement atbetween
Leslie Dean.Rjchardson.
APPENDIX B
Page 1 of 1
TO: BOARD OF SUPERVISORS = Contra
��
FROM: Barton J. Gilbert, Director of General Services Costa
a County
DATE: July 9, 1998
SUBJECT: Contract with American Telephone and Telegraph (AT&T) for Telephone Services
- M
SPECIFIC REQUESTS OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION
f. RECOMMENDATION
AUTHORIZE the Purchasing Services Manager to execute a contract renewal with American
Telephone and Telegraph (AT&T) for interlata, intrastate, and interstate telephone service to
County departments. Contract term will be from May 1, 1998, through iApril 30, 2001.
Il. FINANCIAL IMPACT
There will be a positive impact to County funds. The County will realize a savings of
approximately $200,000 over a three-year period.
Ill. REASONS FOR R COMMEND-ATIONISACKGROUND
The County has completed a one-year contract with AT&T for the above-described services.
The contract provided the County with approximately $85,000 in savings over the previous
year's contract. AT&T services included a streamlined billing process, technical support
services, an account management team and a smooth transition of services from the County's
previous vendor. The County received a faster response time when requesting new services
from AT&T. AT&T has worked closely with the County to resolve problems associated with
other vendors providing communication services to the County and introduced the County to
leading edge technology.
CONTINUED ON ATTACHMENT: SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEj
APPROVE OTHER
SIGNATURE(S): Ak?� �-10/
ACTION OF BOARD ON APPROVED AS RECOMMENDED Q*WC-3t
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT� }
AYES: NOES'
ABSENT: _ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: Kathy Brown (313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISOR44N THE DATE SHOWN.
CC: General Services Department
Administration ATTESTED
PurchasingP IL BAT OR,CLE OF THE BOARD OF
Accounting UPERVISORS AND COUNTY ADMINISTRATOR
County Auditor-Controller
Contractor
BY DEPUTY
M382 (10/86)
TO: BOARD OF SUPERVISORS
FROM: PHIL BATCHELOR
County Administrator
DATE: July 28, 1998
SUBJECT: Business Leaders' Alliance Job Internship Program
Specific Request(s) or Recommendations(s) & Background & Justification
EC NI)AT_I!QN:
Authorize the County Administrator, or his designee, to sign and execute a',contract with the Centra
Costa County Office of Education Neighborhood Youth Corps, in the amount of $31,500, to recruit high
risk and at-risk students to be placed in part-time employment in businesses participating in the Business
Leaders' Alliance Job Internship Program for the period of July 1, 1998 through June 30, 1999.
JtSQNS FOR R MMEND JIQy/6ACKG$OU ISD:
At the September 1995, meeting of the Business Leaders Alliance, participants were asked to help to
design an effective public-private partnership for Contra Costa County's juvenile justice system. There
were numerous key areas under discussion in which the private sector could be of significant assistance
to the County in achieving success with juvenile justice youth. One of the specific areas that; the
Alliance addressed was economic self-sufficiency. It was clear that employment is crucial in keeping
youth away from crime.
In October 1997, the County entered into a contract with the Contra Costa County Office of
Education/Neighborhood Youth Corps to provide the administrative foundation for part-time job
internships in businesses participating in the Business Leaders' Alliance. The Neighborhood Youth Corps
is very experienced in working with volunteers and at-risk youth and has done an excellent job. This
Board Order authorizes the continuation of the Business Leaders' Alliance Job Internship Program for the
1998-99 fiscal year.
CONTINUED ON ATTACHMENT: ,,YK
, t
Signature.
A— Recommendailloi of County Administrator
Recommendation of Board Committee
Approve Other
5W ature(s); 2�46& L6ze�
Action of Board on: rI Approved as Recommended W
Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous (Absent; ) AND ENTERED ON THE MINUTES OF THE
Ayes:. Noes:_ _ BOARD OF SUPERVISORS ON DATE SHOWN.
Absent:____Abstain:—
Attested•
cc: CAO-Justice System Programs Phil Bat tor, ark�ofhi Board of
CCC Office of Education of Supervisors and County Administrator
Auditor-Controller
Contact: Lisa Driscoll 335-1055 •8
y. DEPUTY
4
TO: BOARD OF SUPERVISORS `
: .
s r
FROM x Phil Batchelor, County Administrator
Costa
County
DATE: July 29, 1997 °�5';;•:_._... �r'
c�
SUBJECT:
Agreements for Data Entry Services
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair of the Board of Supervisors to execute an agreement amendment
with Genesis Data Inc. increasing their payment limit from $555,000 to $675,000 and extending the
expiration date from June 30, 1998 to June 30, 1999.
II. FINANCIAL IMPACT:
This action if approved will not result in any increased cost to Department of Information
Technology.
III. REASON FOR.RECOMMENDATION AND BACKGROUND:
The County has been contracting with Genesis for the Auditor's data entry services since June of
1992. Genesis, an MBE Corporation, is now performing the work satisfactorily, but it took a
considerable period of time for them to become proficient with the Auditor's complex data entry
workload. Changing to a new data entry vendor would require the Auditor:and DoIT to spend a
significant amount of time working with them until they become proficient with the work.
Orienting a new vendor is not only expensive for the Auditor and DoIT, but also for other county
departments who may also have to devote hours of staff time to detect and correct errors in their
various financial reports that are the result of data entry errors made by a new vendor until they
become familiar with the work. Both DoIT and the Auditor feel it is in the county's best interest to
continue this service with Genesis.
IV. CONSEQUENCES OF NEGATIVE ACTION:
If the request is not approved, DoIT will not be able to ovi e a aor the Auditor.
CONTINUED ON ATTACHMENT: SIGNATURE:
3y
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED
-
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
�!—UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES` NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVI
SORSATE SHOWN.
ATTESTED '
Contact. CLERK Cli TFi! BOARD OF
cc_ All Copies-Dept.of Information Technology SUPERVISORS AND COUNTY ADMINISTRATOR
BY DEPUTY
6 G
Contra Costa County Number: 33855-00
Standard Form 1/87 CONTRACT AMENDMENT AGREEMENT Fund: 1060
(Purchase of Services) Account: 2310
1. Identification of Contract to be Amended.
Number: 33855-00
Effective Hate: June 1, 1992 through June 30, 1998
Department: CAO/Department of Information Technology
Subject: Data Entry Services
2. Parties. The County of Contra Costa, California(County),for its Department named above,and the following named Contractor mutually
agree and promise as follows:
Contractor: Genesis Data Inc.
Capacity: 433 Callan Ave.Suite 101 Taxpayer ID#94-2509976
Address: San Leandro,Ca. 94577.4641
3, Amendment Date. The effective date of this Contract Amendment Agreement is July 1,1998.
4. Amendment Specifications, The Contract identified above is hereby amended as set forth in the "Amendment Specifications" attached
hereto which are incorporated herein by reference.
5. Signatures, These signatures attest the parties'agreement hereto:
COUNTY OF CONTRA COSTA CALIFORNIA
BOARD OF SUPERVISORS Attest.Phil Batchelor,Clerk of the
Board Supervisors and County Administrator
By, �P `'y. By�
Chair an/Design+ Deputy
CONTRACTOR
(Designate official business capacity A.) (Designate official bus,' ss capacity B.)
Note to Contractor: For corporations(profit or nonprofit),the Contract must be signed by two officers. Signatures A must be that of the president or
vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Sec. 1190.1 and Corporations Code Sec,313), All
signatures must be acknowledged as set forth on page two.
Contra Costa County Standard Form(Rev. 9195)
Number:33855-00
APPROVALSIACKNOWLEDGEMENT
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
By: By:
APPROVED: COUNTY ADMINISTRATOR
esignee
ACKNOWLEDGEMENT
STATE OF CALIFORNIA )
)ss.
COUNTY OF CONTRA COSTA }
On 7 _ /` before me, �j e- v . j� � (insert name and title of the officer),
personnally appeared , !L oS 4e---
personally known to me(tar proved to me on the basis of satisfactory evidence)to be the person(s) whose name(s)is/are subscribed to the within
instrument and acknowledged to me that hefshe/they executed the same in his/herftheir authorized capacity(ies),and that by histher/their
signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS MY HAND AND OFFICIAL SEAL.
A&AN11140 tYW
GonvrA*M#1067113
INotm Rift..,rvCdMxr4*
My Comrnl Feb 9=
ACKNOWLEDGEMENT(by Corporation,Partnership,or Individual)
(Civil Code§9189)
AMENDMENT SPECIFICATION
Number:33855-00
In consideration for Contractors willingness to continue to provide data entry services,County agrees to increase the payment limit and extend
contract expiration date to June 30, 19%. County and Contractor agree,therefore,to amend the Contract identified herein as set forth below while
all others parts of the Contract remain unchanged and in full force and effect.
1. Increase payment limit from$555,000 to$675,000. This is an increase of$120,010.
2. Extend expiration date to June 30, 1999.
3. Increase price to$210.32 per 1000 from$204,00 per 1000,This represents a 3.1% increase based on the consumer price index for the
San Francisco Say Area as of 4/98.
Initials:&L&
Contradior County Dept.