Loading...
HomeMy WebLinkAboutMINUTES - 09161997 - C35 r C • VV TO: BOARD OF SUPERVISORS SE... � .. Contra FROM: aj 1 Costa Phil Batchelor, County Administrator County DATE: GST'..----••-.�r September 16, 1997 SUBJECT: CONTRA COSTA CONVENTION AND VISITORS BUREAU CONTRACT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: 1. APPROVE and AUTHORIZE the Chair, Board of Supervisors, to sign a contract with the Contra Costa.Convention and Visitors Bureau for $68,208, for services during fiscal year 1997-1998. BACKGROUND: Over the last twelve years, the County has contracted with the Contra Costa Convention and Visitors Bureau to promote the use of hotel and convention facilities located in the unincorporated area of the County. The contract for 1997-98 is $12,788 more than in 1996-97. Staff recommends approval of the contract as the Bureau does generate additional transient occupancy tax and sales tax revenue for the County General Fund. CONTINUED ON ATTACHMENT: YES SIGNATURE: �2, RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE (S): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS / 1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: County Administrator ATTESTED PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR A382 (10/88) BY DEPUTY 4-14 -17 C .35 AGREEMENT THIS AGREEMENT, made and entered into on this_ day of September 1997, by and between the COUNTY OF CONTRA COSTA, a political subdivision of the state of California (hereinafter "COUNTY"), and the CONTRA COSTA CONVENTION AND VISITORS BUREAU, a private, non-profit corporation, (hereinafter "BUREAU"). WHEREAS, pursuant to the provisions of Section 26100 (b) of the Government Code of the State of California, COUNTY may expend certain monies accruing to the General Fund for the purpose of making known the resources of the county. WHEREAS, the BUREAU has special knowledge and experience, together with available facilities and personnel, for the maintenance of an office to serve as a public information and convention bureau for the advertising and promotion of the resources of the COUNTY and the people thereof by methods which, in the judgment of the BUREAU and the COUNTY, will be of benefit to the people of the COUNTY; and WHEREAS, said BUREAU is willing to undertake the services hereinafter set forth on behalf of the COUNTY in the manner and for the purposes hereinafter provided. NOW, THEREFORE, in consideration of the faithful performance of the terms and conditions herein, the parties hereto agree as follows: 1. Performance of Services. The BUREAU hereby contracts with the COUNTY to perform the services herein set forth. 2. Description of Services. The BUREAU will carry on tourist and convention development activities of a public character herein mentioned on behalf of the Sheraton Concord Hotel for the COUNTY and shall use its facilities and experience to secure as beneficial a return 1 as possible from the expenditures made by it. The specific goals and objectives of said activities shall be as set forth in Exhibit A (Marketing Plan), which is attached hereto and incorporated herein by this reference. 3. Payment. Except as otherwise provided herein, COUNTY shall pay BUREAU for and in consideration of services to be performed by BUREAU during the 1997-1998 fiscal year, Sixty Eight Thousand Two Hundred Eight Dollars ($68,208); with payments being made twice during the year: Thirty Four Thousand One Hundred Four Dollars ($34,104) upon execution of this agreement, and Thirty Four Thousand One Hundred Four Dollars ($34,104) on February 1, 1998. 4. Reporting. The BUREAU shall furnish COUNTY with a monthly report which includes the financial condition of the BUREAU, and an annual audit on October 1, 1998 covering the Fiscal Year 1997-1998. The COUNTY shall have the right to review BUREAU'S records at any reasonable time at the office of the BUREAU. BUREAU shall furnish COUNTY with reports on the BUREAU'S activities on May 15, 1998, which report shall cover the three preceding fiscal year quarters, and on August 15, 1998, which shall cover all of the fiscal year 1997-1998. Each report shall specifically address the goals and objectives set forth in Exhibit A of this Agreement. 5. Term. The Agreement herein shall be in effect from July 1, 1997 through June 30, 1998. This Agreement may be extended on prior written approval of both parties to said extension, and approval of both parties to the amount of payment for services. Should the agreement be extended past July 1, 1998 and should the BUREAU be servicing the city of Walnut Creek for tourist and convention development activities at that date, the parties agree that the scope of this agreement shall be expanded to include the Embassy Suites Hotel located near the Pleasant Hill BART Station with an appropriate adjustment in payment for services. 2 of the COUNTY. The COUNTY shall not be liable to BUREAU or any person or persons acting for BUREAU for any death, injury, or property destruction or damage received or claimed resulting from activities undertaken pursuant to this Agreement, except for liabilities and claims which arise solely from acts or omissions of the COUNTY, its officers, agents, and employees for which the COUNTY shall be liable. 7. Notice. All notices required herein shall be sent first class mail to the parties as follows: To COUNTY County of Contra Costa Attn: County Administrator 651 Pine Street, 11th floor Martinez, CA 94553 To BUREAU Contra Costa Convention and Visitors Bureau 2151 Salvio Street, Suite N Concord, CA 94520 Notices shall be deemed effectively served upon deposit in the United States mail with first class postage prepaid. 8. Indemnification. The BUREAU shall defend, hold harmless and indemnify the COUNTY and their officers, agents and employees, from all liabilities and claims for death, sickness, or injury to persons or damage to property, including without limitation all consequential damages, from any cause whatsoever connected with the operations of the BUREAU hereunder, resulting from the acts or omissions, negligent or otherwise, of the BUREAU, or its agents or employees. 9. Non-Assignable. This Agreement shall not be assigned by BUREAU without the prior written consent of the COUNTY. 3 10. Entire Agreement.. This Agreement represents the entire agreement between the parties and supersedes any prior written contract, or amendments thereto, and any oral agreements. 11. Amendment. This Agreement may be amended, modified, or changed by the parties provided that said amendment, modification or change is in writing and approved by both parties. 4 • IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. CONTRA COSTA CONVENTION AND VISITORS BUREAU a California corporation BY: a , Richard Pryor, President Board of Directors BY4. L9 T)el Sturm, Executive Director COUNTY OF CONTRA COSTA, a general law county BY: Chairperson County Board .of Supervisors ATTEST: BY: Clerk of the Board 5