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Home My WebLink AboutMINUTES - 09161997 - C30 0 . Contra TO: BOARD OF SUPERN'TSORS Costa FROM: SCOTT TANDY, DIRECTOR ti County COMMUNITY SERVICES DEPARTMENT �' DATE: September 16, 1997 SUBJECT: APPROVE 1998 HEAD START GRANT APPLICATION TO THE U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES SPECIFIC REQUESTS)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: - APPROVE and AUTHORIZE the Community Services Department Director or designee to submit the 1998 Head Start Grant Application (County #39-815-13) to the U.S. Department of Health and Human Services, Administration for Children and Families in the amount of $6,641,223 to continue to provide Head Start services to 1,163 children and their families for the period from January 1, 1998 through December 31, 1998. II. FINANCIAL IMPACT: Approval of the grant application by the U.S. Department of Health and Human Services, Administration for Children and Families (ACF), will provide funding for the period from January 1, 1998 through December 31, 1998. County, as the Grantee, is required to generate a 20% non-federal match in the amount of$1,660,306. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: Each year the County is required to submit a grant application to the ACF in order to receive funding for Head Start Program Services . This application will be reviewed and approved by the Head Start Policy Council on September 5, 1997. The application must be delivered to ACF by October 1, 1997. CONTINUED ON ATTACHMENT: YES SIGNATURE: (ZIP XIA,'� RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE/S1. / 4 ACTION OF BOARD ON � z`� �( , / 9 7 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS ✓/ I HEREBY CERFITY THAT THIS IS A TRUE _UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN. AYES: NOES: AND ENTERED ON TILE MINUTES OF TILE BOARD _ ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CONTACT: SCOTT TANDY, 313-7350 ATTESTED �c CJ 16 , 13!?7 PHIL ATCHELOR,CLERK OF TH9 BOARD OF CC: CAO SUPERVISORS AND COUNTY ADMINISTRATOR CSD BY DEPUTY M382 (10/88) t�J rZ � � � �' � �1 Gkrant App", kation Y Y dF $ For ' ",HT e4atiStart Program Operation , ' Contra Costa County x v dd ' 1998 � : ._ - . First Baptist Head Start and Child Development p p Program January 1 , 1998 — December 31 , 1998 ' 09CH0375/33 1 Submitted by: ' Contra Costa County, p Board of Supervisors Mark DeSaulnier, Board of Supervisors, Chairperson Elmira Sutton, Policy Council, Chairperson 1 - October 1, 1997 ' First Baptist Head Start and Child Development Program Children i� Growing Togetherl � f dead tart Basic errant �!►pp i at c n July 29, 1997 1 To: Contra Costa County Community Services Department Head Start Division Front: First Baptist Head Start and Child Development Program Local Policy Committee (LPC) This letter certifies that on July 30, 1997, the LPC had a meeting for the purpose of the submission of our 1998 Basic Grant Application. ' We, the LPC had an opportunity to provide input and made acceptable recommendations prior to the final proposal. Therefore, this is to certify that we support, have had input and authorize our Director, Mrs. Mickey J. Williams, to submit the 1998 ' Basic Grant Application ort behalf of First Baptist Head Start and Child Development Program. Sincerely, f rs. Diane Hatchett, Lpe Chairperson 7/, -�O h 7 ' ate 1 Head Mart 1938 Ba ac brant ApaiGatxon ■ .:09 gency 3oard � i �ctQrs ■ ` ori caitn 1 July 30, 1997 To: Contra Costa County Community Services Department Head Start Division From: First Baptist Head Start and Child Development Program ' Board of Directors (Board) This letter certifies that on July 31, 1997, the Board had a meeting ' for the purpose of the submission of our 1998 Basic Grant Application. We the Board had an opportunity r pp y to provide input and made acceptable recommendations prior to the final proposal. Therefore, this is to certify that we support, have had input and authorize our Director, Mrs. Mickey J. Williams, to submit the 1998 Basic Grant Application on behalf of First Baptist Head Start and ' Child Development Program. Sincerely, Mrs. Va erie e7 er-Chatman, Board Vice-Chairperson - b4 Date CERTIFICATION OF HEAD START 1 ADMINISTRATIVE COSTS 1 ' We First Baptist d St _ an st H ea art and Child Development Program, have reviewed 45 CFR Part 1301.32 and certify that the development and administrative cost to administer the Contra Costa County, Community Services Department, Head Start Program for the program year 1/1/98 through 12/31/98 will not exceed 12 percent of $ 1,055,107.00 (total Federal and non-Federal cost for programs accounts 20 through 22). Documents sustaining administrative costs are available in our files for review by auditors and Office of Human Development Services and Health Services Personnel. �o, X9`97 ' i atu , ertifying Official Dat l OMB APPRovAL No.0348-0040 ASSURANCES—NON-CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further,certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case,you will be notified- As otifiedAs the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal prohibits discrimination on the basis of age; (e) ' assistance, and the institutional, managerial and the Drug Abuse Office and Treatment Act of financial capability (including funds sufficient 1972 (P.L. 92-255), as amended, relating to to pay the non-Federal share of project costs) to nondiscrimination on the basis of drug abuse; ensure proper planning, management and (f) the Comprehensive Alcohol Abuse and completion of the project described in this Alcoholism Prevention, Treatment '. and application. Rehabilitation Act of.1970 (P.L. 91-616), as 1 2. Will give the awarding agency, the Comptroller amended, relating to nondiscrimination on the General of the United States, and if basis of alcohol abuse or alcoholism; (g) §§ 523 appropriate, the State, through any authorized and 527 of the Public Health Service Act of representative, access to and the right to 1912 (42 U.S.C. 290 dd-3 and 290 cc-3), as examine all records, books, papers, or amended, relating to confidentiality of alcohol documents related to the award; and will and drug abuse patient records; (h) Tide VIII of establish a proper accounting system in the Civil Rights Act of 1968 (42 U.S.C. §§ accordance with generally accepted accounting 3601 et seq.), as amended, relating to non- standards or agency directives. discrimination in the sale, rental or financing of 3. Will establish safeguards to prohibit employees housing; (i) any other nondiscrimination from using their positions for a purpose that provisions in the specific starute(s) under which constitutes or presents the appearance of application for Federal assistance is being made personal or organizational conflict of interest, or and G) the requirements of any other personal gain. nondiscrimination statutes) which may apply to the application. 4. Will initiate and complete the work within the 7 Will comply, or has already complied, with the applicable time frame after receipt of approval requirements of Titles lI and Ill of the Uniform the awarding agency. 5. Will comply with the Intergovernmental Relocation Assistance and Real PropertyAcquisition Policies Act of 1970 (P.L. 91-646) Personnel Act of 1970 (42 U.S.C. §§ 4728- which provide for fair and equitable treatment 4763) relating to prescribed standards for merit of persons displaced or whose property is systems for programs funded under one of the acquired .as a result of Federal or federally nineteen statutes or regulations specified in assisted programs. These requirements apply to Appendix A of OPM's Standards for a Merit all interests in real property acquired for project System of Personnel Administration (5 C.F.R. purposes regardless of Federal participation in 900, Subpart F). purchases 6. Will comply with all Federal statutes relating to g. Will comply with the provisions of the Hatch ' nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act Act (5 U.S.C. §§ 1501-1548 and 7324-7328) of 1964 (P.L. 88-352) which prohibits which limit the political activities of employees whose principal employment activities are ' discrimination on the basis of race, color or national origin: funded in whole or in pan with Federal funds. g' (b).Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 9. Wi11 comply, as applicable, with the provisions §§ 1681-1683, and 1685-1686), which prohibits of the Davis-Bacon Act (40 U.S.C. §§ 276a to 1 discrimination on the basis of sex; (c) Section 276x-7), the Copeland Act (40 U.S.C. § 276c 504 of the. Rehabilitation Act of 1973, as and 18 U.S.C. § 874), and the Conuact Work amended (29 U.S.C. §§ 794), which prohibits Hours and Safery Standards Act (40 U.S.C. §§ discrimination on the basis of handicaps; (d) 327-333), regarding labor standards for the Age Discrimination Act of 1975, as federally assisted construction subagreements. amended (42 U.S.C. §§ 6101-6107), which STAuDARD Fop-M 4248 (4-88) PRESCRIBED BY OMB CIRCULAR A-102 1 AUTHORIZED FOR LOCAL REPRODuc-noV 1 10. Will comply, if applicable, with flood insurance 13. Will assist the awarding agency in assuring purchase requirements of Section 102(x) of the compliance with Section 106 of the National Flood Disaster Protection Act of 1973 (P.L. 93- Historic Preservation Act of 1966, as amended 234) which requires recipients in a special flood (16 U.S.C. 470), EO 11593 (identification and hazard arca to participate in the program and to protection of historic properties), and the Ar- purchase flood insurance if the total cost of in- chaeological and Historic Preservation Act of surable construction and acquisition is 510,000 1974(16 U.S.C. 469a-I et seq.). or more. 14. Will comply with P.L. 93-348 regarding the 11. Will comply with environmental standards protection of human subjects involved in re- which may be prescribed pursuant to the follow- search, development, and related activities ing: (a) institution of environmental quality supported by this award of assistance. control measures under the National Environ- 15. Will comply with the Laboratory Animal Wel- mental Policy Act of 1969 (P.L. 91-190) and fare Act of-.1966 (P.L. 89-544, as amended, 7 Executive Order (EO) 11514; (b) notification of U.S.C. 2131 et seq.) pertaining to the care, violating facilities pursuant to EO 11738; (c) handling, and treatment of warm blooded ani- protection of wetlands pursuant to EO 11990; mals held for research, teaching, or other (d) evaluation of flood hazards in floodplain in activities supported by this award of assistance. accordance with EO 11988; (e) assurance of Poison- project consistency with the approved State 16. Will comply with the Lead-Based Paint Poison- management program developed under the m8 Prevention Act (42 U.S.C. §§ 4801 et seq.) which prohibits the use of lead based paint in Coastal one Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (f) conformity of Fed- construction or rehabilitation of residence eral actions to State (Clear Air) Implementation struuures. Plans under Section 176(c)of the Clear Air Act 17. Will cause to be performed the required frnan- ' of 1955, as amended (42 U.S.C. § 7401 et Bial and compliance audits in accordance with seq.); (g) protection of underground sources of the Single Audit Act of 1984. drinking water under the Safe Drinking Water 18. Will comply with all applicable requirements of ' Act of 1974, as amended, (P.L. 93-523); and all other Federal laws, executive orders, regu- (h) protection of endangered species under the lations and policies governing this program. Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related ' to protecting components or potential compo- nents of the national wild and scenic rivers system. Si re of Authori rtifyi Official Typed Name and Title �. Mickey J. Williams, Director A licatio rgl nation Date Submitted First Baptist Head Start and Child August 4, 1997 Development Program SF 424B (4-88) BACK CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Alternate I A. The grantee certifies that it will provide a drug-free workplace by: ' (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about — (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance ' programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a): (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will— (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; (e) Notifying the agency within ten days after receiving, notice under subparagraph (d)(2) -from an employee or otherwise receiving actual notice of such conviction; r (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted-- (1) Taking appropriate personnel action against such an employee, up to and including termination; or Page i of 2 ' (2) Requiring such employde to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate 1 agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee shall insert in the space provided below the site(s) for the performance of ' work done in connection with the specific grant: Place of Performance ,street addresscity,ty, county, state, zip code) 55 Castlewood Drive, Pittsburg, California 94565 ' Contra Costa County Signa re of Autho ' ertifying Official Typed Name and Title Mickey J. Williams, Director ' plicatio rganization Date Submitted first Baptist Head Start and Child August 4, 1997 Development Program 1 Page 2 of 2 CERTIFICATION RFc; RnIN D BA mENT SUS ENSION_,,.AhM OTHER RFSPONsTgn,ITY MATTERS -- PRIMARY O FD TRANSACTIONS By signing and submitting this proposal, the applicant, defined as the primary participant in accordance with 45 CFR Part 76, certifies to the best of its knowledge and believe that it and its principals: a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency; b) have not within a 3-year period preceding this proposal been convicted of or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzelement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; ' c) are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumberated in paragraph (1)(b) of this certification; and ' d) have not within a 3-year period perceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. ' The inability of a person to provide the certification required above will not necessarily result in denial of participation in this covered transaction. If necessary, the prospective participant shall submit an explanation of why it cannot provide the certification. The certification or explanation will be considered in connection with the Department of Health and Human Services' (HHS) determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification of an explanation shall disqualify such person from participation in this transaction. The prospective primary participant agrees that by submitting this proposal, it will include the clause entitled "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion — Primary Covered Transactions," provided below without modification in all lower tier covered.transactions and in all-solicitations for lower tier covered transactions. 1 Signa of Authori d ifying-Official Typed Name and Title Mickey J. Williams, Director rAA kation Org nization Date Submitted F- st Baptist Head start and Child August 4, 1997 Development Program CERTIFICATION RFOARnTrrr T�i:uaTiMT�NT 7SPENSION�INELIGIBII.ITY AND VOLirNTARY ExcT usTo l — To -FR`SFR Cowgm TRANSACTIONS 1 (TO BE SUPPLIED TO LOWER TIER PARTICIPANTS) ' By signing and submitting this lower tierro osal, the prospective lower tier P P participant, as defined in 45 CFR Part 76, certifies to the best of its knowledge and belief that it and its principals; a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. 1 b) where the prospective lower tier participant is unable to certify to any of the above, such prospective participant shall attach an explanation to this proposal. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause entitled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transactions," without ' modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 1 1 Si a of Auth ize ertifyi Official Typed Name and Title ' Mickey J. Williams, Director A lication anization Date Submitted First Baptist Head Start and August 4, 1997 Child Development Program Certification Regarding Lobbying Certification for ontra is Grantc T nand and (`�u,nprntiye Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contact, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and ' the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. ' 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in.-connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form — LLL, "Disclosure Form to Report ' Lobbying," in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included ' in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Signa of th ize i Official Typed Name and Title Mickey J. Williams, Director Ap kation rg ization Date Submitted _ first Baptist Head Start and Child August 4, 1997 Development Program Note: If Disclosure Forms are required, please contact: Mr. William Sexton, Deputy Director, Grants and Contracts Management Division, Room 341F, HHH Building, 200 Independence Avenue, SW, Washington, D.C. 20201-0001 w 0 N V- co ON p CP C" OD OD ("I Lo �+ r N ) N Z , N � r M +K • N ' +Y C Com" K N �.. 4 C, 4A CIL 0� 40 M ✓ co c1r) Q w O ✓ a„ �✓ r N Q epi+ +A rp•1 op co oco 40 o tri .r tC u CII) yr � co ' O ? ` �✓ p N 6, Z v o ar ON r w o �"- O Q► 'o d v Nd co ON c co `r0 4 tA" 410 � w ?v 40 19 .o t; r 0. v ji ? N ' op a A a w ro r+ it U) U y � � W i � � r ArD V r� Z p m +� 4 � � 1 t K N % � o .w N r To o .► Z It 40 O s ss Z M Q p d 2 2 d W ns o N C ~ � � 7 � w► p s O� c� i -. 4p -- O .r OL W o '^ ,r► C a W w ¢ d C w a 40 � c o �} Z rO + Head Start Program Design Form Grantee/Delegate:03CH0375/003 (B) Citra Costa County I . Summary of Program Design Information Funded Enrollment by Program Option: ' Center-Based Enrollment 180 Home-Based Enrollment 0 Combination Enrollment 0 ' Other Enrollment 0 Total Enrollment 180 ' Enrollment by County: County Number of FIPS Code County Name Children Served 06013 Contra Costa County 180 Number of Children with Disabilities Enrolled 18 Number of Centers to be Operated 4 Number of Head Start children included in item #1 that are provided child care services by the agency through funds not included in the SF 424A and the Appendix 0 Number of children provided child development or child care 48 services by the agency that are in addition to those identified in item #1 iLength of employment. Indicate the average number of employment hours per year for the following positions: Position Hours/Year Dual Role (Y)es or (N)o irector 2080.00 No ducation Coordinator 2080.00 No Health Coordinator 1820.00 No locial Services Coordinator 2080.00 No arent Involvement Coordinator 2080.00 No tsabilities Coordinator 2080.00 Yes Head Start Program Design Form Grantee/Delegate:03CH0375/003 (B) II . Program Schedule �rogram Schedule Number 1 2 3 4 5 Program Option CB CB 1 . Funded Enrollment 180 0 0 0 0 2. Number of CB/CO/OT classes or HB home visitors 10 1 0 0 0 Double Session N N N N N 3. Number of hours of CB/CO/OT classes per child, per day 3.50 2.00 0.00 0.00 0.00 4. Number of days of CB/CO/OT classes per child, per day 4 0 0 0 0 5. Number of days of CB/CO/OT class per child, per year 136 0 0 0 0 ' 6. Number of hours per HB socialization experience 0.00 0.00 0.00 0.00 0.00 7. Number of HB socialization experiences ' per child, per year 0 0 0 0 0 8. Number of CB/HB/CO/OT home visits per child, per year 2 0 0 0 0 9. Number of hours per CB/HB/CO/OT home visit 1 .00 0.00 0.00 0.00 0.00 III . Paid Staff Employment 10. Number of hours of employment of teachers I or home visitors per week 35.00 0.00 0.00 0.00 0.00 11. Number of days of employment of teachers or home visitors per week 5 0 0 0 0 12. Number of days of employment of teachers or home visitors per year 205 0 0 0 0 3. Number of hours of employment of aides per week 25.00 0.00 0.00 0.00 0.00 14. Number of days of employment of aides per week 5 0 0 0 0 15. Number of days of employment of aides per year 205 0 0 0 0 Head Start Program Design Form Grantee/Delegate:03CH0375/003 (B) II . Program Schedule (Cont'd) rogram Schedule Number 6 7 8 9 10 Program Option 1 . Funded Enrollment 0 0 0 0 0 2. Number of CB/CO/OT classes or HB home visitors 0 0 0 A 0 Double Session N N N N N 3. Number of hours of CB/CO/OT classes per child, per day 0.00 0.00 0.00 0.00 0.00 4. Number of days of CB/CO/OT classes per child, per day 0 0 0 0 0 5. Number of days of CB/CO/OT class per child, per year 0 0 0 0 0 6. Number of hours per HB socialization experience 0.00 0.00 0.00 0.00 0.00 7. Number of HB socialization experiences per child, per year 0 0 0 0 0 B. Number of CB/HB/CO/OT home visits per, child, per year 0 0 0 0 0 9. Number of hours per CB/HB/CO/OT home visit 0.00 0.00 0.00 0.00 0.00 III . Paid Staff Employment (Cont'd) 10. Number of hours of employment of teachers or home visitors per week 0.00 0.00 0.00 0.00 0.00 11. Number of days of employment of teachers or home visitors per week 0 0 0 0 0 2. Number of days of employment of teachers or home visitors per year 0 0 0 0 0 3. Number of hours of employment of aides per week 0.00 0.00 0.00 0.00 0.00 4. Number of days of employment of aides per week 0 0 0 0 0 15. Number of days of employment of aides per year 0 0 1 0 1 0 1 0 J Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) A B C D E Staff ACYF + Non- Non-Federal Item 3- Federal Cash In-Kind %Admin F/T P/T Flags 1 . Personnel (Object Class Category 6.a) A. Administrative 1 . Executive Director 42,089 0 100.00 1 0 2. Fiscal Manager 26,846 0 100.00 1 0 3. Head Start Director 0 0 100.00 0 0 4. Bookkeeper 15,725 0 100.00 1 0 5. Administrative Assistant 0 0 100.00 0 0 6. Secretary 0 0 100.00 0 0 7. Center Director 0 0 100.00 0 0 - 8. 0 0 100.00 0 0 9. 0 0 100.00 0 0 10. 0 0 100.00 0 0 11 . 0 0 100.00 0 0 U12- 0 0 100.00 0 0 Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) A B C D E Staff ACYF + Non- Non-Federal Item Federal Cash In-Kind ''.Admin F/T P/T Flags B. Coordination U. Education Coordinator 29,225 0 0.00 1 0 V. Director/Education Coord 0 0 75.00 0 0 15. Health Coordinator 30,649 0 0.00 1 0 16. Social Services Coord 21,285 0 0.00 1 0 17. Parent Involvement Coord 0 0 0.00 0 0 U. SS/PI Coordinator 0 0 0.00 0 0 9. Disabilities Coordinator 24,570 0 0.00 1 0 20. Health/Disabilities Coord 0 0 0.00 0 0 1 . Nutrition Coordinator 23,752 0 0.00 1 0 22. 0 0 0.00 0 0 U. 0 0 0.00 0 0 if 4. 0 0 0.00 0 0 1 1 Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) A B C D E Staff ACYF + Non- Non-Federal Item Federal Cash In-Kind .Admin F/T P/T Flags C. Education 125. Teacher 148,820 0 0.00 10 0 V26. Teacher Aide 78,516 0 0.00 10 0 27. Home Visitor 0 0 0.00 0 0 128. Substitutes 0 0 0.00 0 0 29. Other Education Staff 0 0 0.00 0 0. D. Health 30. Health Aide 0 0 0.00 0 0 31 . Other Health Staff 0 0 0.00 0 0 E. Nutrition 32. Cook 0 0 0.00 0 0 33. Cook Aide 0 0 0.00 0 0 34. Other Nutrition Staff 7,526 0 0.00 1 0 F. Social Services 35. Social Service Aide 49,520 0 0.00 5 0 36. Other Social Service Staff 0 0 0.00 0 0 G. Parent Involvement 37. Parent Involvement Aide 0 0 0.00 0 0 38. Other PI Staff 0 0 0.00 0 0 Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) A B C D E Staff ACYF + Non- Non-Federal Item Federal Cash In-Kind gAdmin F/T P/T Flags H. Maintenance 9. Custodian 0 0 5.00 0 0 0. Other Maintenance Staff 0 0 5.00 0 0 I . Transportation 1 . Bus .Driver 0 0 0.00 0 0 42. Bus Aide 0 0 0.00 0 0 3. Other Transportation Staff 0 0 0.00 0 0 J. Dual Roles 4. Family Worker 0 0 0.00 0 0 5. Teacher Aide/Bus Driver 0 0 0.00 0 0 46. Other Disabilities Staff 0 0 0.00 0 0 7. Deputy Director 32,510 0 5.00 1 0 8. Program Assistant 22,586 0 20.00 1 0 9. 0 0 0.00 0 0 0. 0 0 0.00 0 0 Total Personnel 553,619 0 0.00 36 0 1 Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) A B C D ACYF + Non- Non-Federal Item Federal Cash In-Kind %Admin Flags 2. Fringe Benefits (Object Class Category 6.b) ' 51 . Social Security 45,300 0 16.40 52. State Disability 2,961 0 16.40 53. Unemployment 14,742 0 16.40 54. Workers Compensation 17,173 0 16.40 55. Health/Dental/Life Ins 25,955 0 16.40 56. Retirement 12,300 0 16.40 57. Other Fringe 0 0 16.40 Total Fringe Benefits 118,431 0 0.00- 3. Occupancy (Object Class Category 6.h) 58. Rent/Mortgage 74,460 0 5.00 0 59. Depreciation/Use Allowance 0 0 5.00 60. Utilities 10,674 0 5.00 0 ' 61 . Telephone 6,200 0 25.00 0 62. Building Insurance 740 0 5.00 0 63. Child Liability Insurance 4,400 0 0.00 0 64. Maintenance/Repair 3,387 0 5.00 0 65. Renovation 0 0 5.00 66. Other Occupancy 2,864 0 5.00 0 Total Occupancy 102,725 0 0.00 Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) A B C D ACYF + Non- Non-Federal Item Federal Cash In-Kind '7.Admin Flags 4. Child Travel 67. Contract/Rental 100 0 0.00 C 68. Vehicle Maintenance/Repair 500 0 0.00 0 69. Vehicle Insurance 2,500 0 0.00 0 70. Vehicle Operating Expenses 900 0 0.00 0 ' 71 . Field Trips 1,200 0 0.00 0 ' 72. Disabilities Travel 0 0 0.00 73. Other Child Travel 0 0 0.00 ' Total Child Travel 5,200 0 0.00 ' 5. Staff Travel 74. Out-of-town 2,900 0 50.00 ' 75. Local 2,000 0 5.00 0 Total Staff Travel 4,900 0 0.00 ' 6. Nutrition & Food (Object Class Category 6.h) 76. Children's Food 2,413 0 0.00 0 77. Adult's Food 3,085 0 0.00 0 78. Other Nutrition 0 0 0.00 Total Nutrition & Food 5,498 0 0.00 7. Furniture & Equipment (Object Class Category 6.d) 79. Vehicle Purchase 0 0 0.00 80. Office 0 0 100.00 81 . Classroom/Outdoor 0 0 0.00 82. Kitchen 0 0 0.00 83. Equip Maintnenance/Repair 4,962 0 0.00 84. Other Furniture/Equipment 0 0 0.00 1 Total Furniture & Equipment 4,962 0 0.00 Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) ' A B C 0 ACYF + Non- Non-Federal Item ' Federal Cash In-Kind %Admin Flags 8. Supplies (Object Class Category 6.e) 85. Office/Copying/Postage 1,800 0 100.00 86. Cleaning 650 0 5.00 87. Classroom/Home Base 8,000 0 0.00 ' 88. Medical/Dental 500 0 0.00 89. Kitchen Supplies 1,200 0 0.00 ' 90. Disabilities Supplies 300 0 0.00 91 . Other Supplies 450 0 0.00 ' Total Supplies 12,900 0 0.00 9. Other Child Services (Object Class Category 6.h*) ' 92. Education Consultant 200 0 0.00 0 93. Substitutes (6.h) 0 0 0.00 94. Volunteers (Education) 0 211,022 0.00 95. Med/Dent Exam/Screen/Care 600 0 0.00 0 ' 96. Mental Health Assess/Care 200 0 0.00 0 97. Nutrition Consultant 0 0 0.00 98. Speech Therapy 100 0 0.00 0 99. Disabilities Services 200 0 0.00 0 100. Other Services 3,600 0 0.00 0 Total Other Child Services 4,900 211 ,022 0.00 1 i Q U � � r o J, r'o o d n .ti " U as l/t @r p Y^ S r- C4 � � �n'yUtti O .•i O U >it U AWS ID (jl � f� N •� �p � Q ap O -b •O b ¢ .� tio � v � E U h U U O wa .°a aux wrw o C 1.4 w t 00 00 00 p 3=1 p c�" o 03 In a ca w c c q) on O y w � 3 c a) o E� o c •ti .� ° 3 �. � � cm m En ct 2 o o °D o`b o c�i `4 ~ C C7 C ai o -U �. y 'd 0 � 2v3 v5o- � c1 0 v' � .bD U -0 O . 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Parent Activities & Travel 200 0 0.00 0 102. Out-of-town (6.c) 2,900 0 0.00 103. Local (6.h) 50 0 0.00 0 ' 104. Other Parent Services 900 0 0.00 0 Total Other Parent Services 4,050 0 0.00 11 . Other (Object Class Category 6.h) 105. Audit 5,000 0 100.00 0 106. Legal . 0 0 100.00 ' 107. Theft Bond 400 0 100.00 0 108. General Liability Ins 800 0 100.00 0 ' 109. Payroll/Accounting 1,500 0 100.00 0 110. Publications/Subscriptions 300 0 0.00 0 ' 111 . Printing/Advertising 300 0 0.00 0 112. T&TA CDA 0 0 0.00 113. Other T&TA 2,300 0 0.00 T 0 ' 114. Other Training 0 0 0.00 115. Disabilities Training 300 0 0.00 0 116. Other Disabilities 0 0 0.00 ' 117. Volunteers (Not Education) 0 0 0.00 118. Other 16,000 0 0.00 0 ' Total Other 26,900 0 0.00 12. Indirect Costs 119. Indirect Costs Not T&TA 0 0 100.00 120. Indirect Costs T&TA 0 0 100.00 ' Total Indirect Costs 0 0 0.00 1 Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) ' A B ACYF + Non- Non-Federal Federal Cash In-Kind 13. Totals Total of Budget Categories 844,085 211 ,022 Total Budget (Columns A + B) 1,055,107 Total ACYF Budget a. Program Funds 841,785 b. Parent Child Centers 0 c. T&TA Funds 2,300 Total Non-Federal Share Budget a. Cash 0 ' b. In-Kind 211,022 ' 14. Other Funds ' Other Funds that support the Head Start program but are not included in the SF 424A and the Appendix to the SF 424A: a. USDA 59,899 b. Other Cash 0 c. Other In-Kind 0 Functional Allocations The following allocations have been changed from the defaults: tem Description Adm Edu Hlth Nutr Soc PInv Dis Trn Occ 0th eputy Director 5.00 0.00 0.00 0.00 0.00 95.00 0.00 0.00 0.00 0.00 Program Assistant 20.00 30.00 5.00 5.00 20.00 10.00 5.00 0.00 0.00 5.00 ' Program Option Allocations The following allocations have been changed from the defaults: N changes have been made to the default program option allocations. PA20, Contract (6.f) & Other (6.h) Allocations The following line items have PA20, Contract (6.f) and/or Other (6.h) funds allocated. tem Description Federal $ PA20 $ 6.f $ 6.h $ 58. Rent/Mortgage 74,460 74,460 60. Utilities 10,674 10,674 '61 . Telephone 6,200 1,000 62. Building Insurance 740 740 63. Child Liability Insurance 4,400 980 64. Maintenance/Repair 3,387 750 66. Other Occupancy 2,864 2,864 67. Contract/Rental 100 100 '68. Vehicle Maintenance/Repair 500 500 69. Vehicle Insurance 2,500 2,500 70. Vehicle Operating Expenses 900 900 71. Field Trips 1,200 1,200 175. Local 2,000 500 76. Children's Food 2,413 1,000 77. Adult's Food 3,085 2,500 '92. Education Consultant 200 100 95. Med/Dent Exam/Screen/Care 600 200 96. Mental Health Assess/Care 200 150 198. Speech Therapy 100 100 99. Disabilities Services 200 150 00. Other Services 3,600 3,600 101 . Parent Activities & Travel 200 200 03. Local (6.h) 50 50 04. Other' Parent Services 900 500 105. Audit 5,000 3,000 107. Theft Bond 400 400 08. General Liability Ins 800 180 109. Payroll/Accounting 1,500 1,500 010. Publications/Subscriptions 300 300 11 . Printing/Advertising 300 200 13. Other T&TA 2,300 2,300 2,300 15. Disabilities Training 300 100 PA20, Contract (6.f) & Other (6.h) Allocations (Cont'd) The following line items have PA20, Contract (6.f) and/or Other (6.h) funds allocated. tem Description Federal $ PA20 $ 6.f $ 6.h $ 18. Other 16,000 1 ,500 1 1 FIRST BAPTIST HEAD START AND CHILD DEVELOPMENT PROGRAM FEDERAL SHARE ■ 104 PARENTS X 2 HRS/DAY X 136 DAYS X $7.50 = $2121160 ' (ADJ. $211,022) f 1 1 1 1 1 Agency FBHSCDPe 1 of I Program Account 22�� Program Year9_ r 8_ Food Reimbursement(CCFP) = BREAKFAST" 1 X .1975 X 23 6_X .$5 $22.83 MBYse Rate Dan ADA Children 6 X .7175 X 136 X .$� $497.66 0 Reduced Price Rau Dan ADA Children 83 X. 1.0175 X 136 X .85 411,274.00 N Free Rue Dan ADA Children LUNCH 2 X .1775 X 136 X,�_$� _ $41.04 M Base Rate Dan ADA Children 8 X 1.1775 X 136 X .$5 =$1,329.40 0 Reduced Price Rau Dan ADA Children 170 X 1.8375 X 136 X .8S x¢36,110.55 N Free Rate Daps ADA Children SUPPLEMENTS 1 X .0450 X 136 X .$S = $5.20 0 Base Rate Dan ADA Children 6 X .2525 X 136 X .$5 : $175.13 N Reduced Price Rau Dan ADA Children 83 X .5050 X 136 X ,g5 = $4,845.37 8 Free Rate Dabs ADA Children Cash4n4ieu of Commodities(for each reimbursable lunch or supper) 180 X .1450 X 136 X ,g5 : $3,017.16 N Children Rate Daps ADA State Meal Reimbursement(Breakfast+Lunch) 180 X .124__0__ X 136 X .85 : $2,580.19 N Total Free+Reduced Rate Days ADA Children Total Estimated Federal Food Subsidy(USDA& CCFP) # 5899 *(Distribute and enter on Part III,Column 3)and section 14 on PC COST under USDA Rates as of June 30, 1997 First Baptist Head Start and Child Development Program 1998 Basic Grant Application . .................................... .... ........... ............ ........ .............. .. ........... .. .... ... .......... ........................ ..... a ............................................. .......... ... .. ...... ........... . . .......... ......... ............ ................ ...................... ------ ........... AMA u. ...................... ..... ...... ............ ..................... ........ I. Introduction First Baptist Head Start and Child Development is a delegate agency of Contra Costa County, Community Services Department. nt. First Baptist provides services to 180 children and their families in the City of Pittsburg and parts of the nearby town of Bay Point. We currently have four centers, all located in Pittsburg: Odessa Center (204 Odessa Avenue), Kid's Castle Center (55 Castlewood Drive), Lido Square Center (2131 Crestview Avenue), and Woods Manor Center (850 E. Leland Road). According to the most recent statistics available, Pittsburg population is 50,000. Highway 4 divides Pittsburg into two areas, north and south. In looking at the Pittsburg/Bay Point areas, more than half of all women with children under the age of six have jobs outside the home; almost 40 percent of all working mothers are single, divorced or married to men making less than $15,000 annually. As Welfare Reform unfolds, the local impact on child care is expected to be devastating unless an increase in facilities, funding and available space are identified timely. In recent months, First Baptist has made vigorous efforts to located and open environmentally stimulating and age-appropriate centers. Fortunately, we now have facilities located throughout the city. Our newest center, Kid's Castle is not only bright, cheerfully and inviting to young children, it has space available to expand enrollment. Hence, help improve child care concerns stemming from the new welfare laws. We are taking every measure possible to help avoid a child care crisis in our community. 1 First Baptist proposes the following application as our 1998 Basic Grant Application. The total amount of the grant is $844,085.00. 11. Personnel Mal.) 1 The personnel cost to our Head Start program is $592,155.00. In response to the revised Program Performance Standard, First Baptist has reorganized its organizational structure. As a result, staff in several positions were reassigned, job descriptions were redefined,. and job titles changed. The following personnel are included in the 1998 Grant Application: ' Executive Director • Deputy Director 1 Program Assistant (secretary) • Fiscal Manager • Bookkeeper • Program Nurse (Register Nurse) • Family Service Specialist • Family Service Assistant II • 4 Family Service Assistant I • Education/Child Development Manager • Disabilities/Transition Specialist • 4 Site Supervisors (who also function as teachers) • 6 Classroom Teachers 1 • 10 Teacher Assistants • Food Service Specialist • Food Service Assistant III (cook) • Food Service Assistant II (cook assistant) • 4 Food Service Assistant I (serves as a cook assistant and transporters) • Substitutes for the classroom. The total number of personnel for First Baptist is 40. The positions of Executive Director, Education/Child Development Manager, and Program Assistant(secretary) were reduced by .5 hour per day from the Head Start program which is being funded by California Department of Education, State Preschool program. In addition, the Family Service Specialist was reduced by 4 hours per week and the Food Service Specialist was reduced by 2 hours per week. III. Fringe Benefits Kb) The fringe benefits include FICA, Workers Comp., SUI, SDI, Health, Dental, Life Insurance and Retirement. • The FICA was calculated at 7.65% or the total payroll of $592,155. • The Workers Comp was calculated at a flat rate of 2.9%. The SUI was calculated at 5.4% for all employees earning up to $7,000 & less annually. • The SDI was calculated at 0.5% for all employees. • The Health/Dental/Life Insurance was calculated at the current rate. • The Retirement (Annuity) was calculated at $300 times 41 (the number of employees currently enrolled). The total amount of fringe benefits requesting for 1998 is $118,431.00. IV. Occupancy (60) Rent: The cost of renting facilities continues to increase as required by the cost of living and the need for more quality facilities. In November 1996, First Baptist ' completed a major project of relocating facilities. We moved two centers and our administrative offices into a beautiful building. The impact weighted heavily on our budget however, to our children, families, and staff- it has been well worth it. 1 The total amount requesting for rent is $74,460.00. V. Utilities (60-66) The total amount of utilities is similar to the cost requested in 1997 and includes the cost for water, gas and electricity, garbage, fire extinguishers, and security. 1 The total cost requested for utilities is $28,265.00. ' VI. Child Travel (67-71) ' The cost Child Travel include vehicle maintenance and repair for the program's two vans, vehicle insurance, vehicle operating cost, and a slight increase to field trip cost. 1 The total amount proposing for 1998 is $5,200.00. V11. Travel (74,75,101-104) T o budget for 98 increased m to the The proposed travel dge r 19 has been m ease as compared 1997 allocation which did not include out-of-town travel. First Baptist was unable to locate other funding and, therefore did not attend out-of-town conferences. This resulted in the program missing national training/conferences and a wider range of peer networking in 1997. We are requesting funding for parents and staff to attend the National Head Start Conference, ADAPPT Regional Trainings, National Association for the Education of Young Children, Master Guide, Director's Institute and RAP in 1998. Also, included in this category is cost for local travel. The total cost to travel is $8,950.00. ' VIII. Nutrition ( 76,77) ' Nutrition and food line item reflects the cost of preparing nutritious meals for the 180 children. The budgeted amount is for the cost not covered by the ' USDA/CCFP reimbursements. In addition, we serve meals to the classroom staff so that our children can enjoy a "family style" meal experience. Included in the Nutrition cost is the amount of food serviced to the Teachers and parent volunteers. Also included is the reimbursement for the amount of food served to children of parent volunteers not enrolled. ' The total amount of the Nutrition line item is $5,498.00 IX. Furniture and Equipment (83) 1 The total cost of leasing a copier for the program is included in this line item and has increased slightly as stipulated in the lease agreement. ' The total amount for 1998 is $4,962. X. Supplies ( 85-91) ' The cost to supplies has increased as compared to 1997 to allow more funding to purchase additional needed supplies for our 10 classrooms. The total amount requesting in the category is $12,900.00. ' XI. Other Child Services ( 92-100) I This category has not changed from 1997 budget. The funding under "Other Services" is for a Mental Health Consultant, calculated at $30.00 hr. x 5 hrs. x 41 wks. equaling $3,600.00. The total amount being requested is $4,900. XII. Other ( 105-118) Other cost are connected with the cost of an audit, theft bond, liability insurance, cost of publications and other professional material, advertising for recruitment of staff and eligible families and children, and disabilities training. The TITA ' covered under PA20 is to request monies to support job training for the programs in such areas as trainers, transportation, babysitting, agency retreats, ' and written materials. The janitorial services are provided by contract and provide maintenance to our four centers and the administrative office. tThis category is being increased, slightly, because the 1997 budget did not allocate enough funding to secure the services needed for janitorial and audit. In addition, it includes a cost for payroll services. The total amount being proposed is $26„900.00. XIII. Administrative Cost ! First Baptist has a 12% ceiling for Administrative cost as stipulated by the Grantee. This amount is $126,613.00. The Administrative cost for this budget is 1 $109,047.00 or 10.6%. Outlined throughout the budget are the areas affected by the Administrative costs, still leaving plenty of leverage for areas that may apply throughout the fiscal year. 1 XIV. 1998 Budget Summary The total Head Start Federal share of PA 22 and PA 20 is $844,085.00. The non-Federal share is $211,022.00. tFirst Baptist Head Start and Child Development Program 1998 Basic Grant Application Personnel (6.a.) Position Hourly ours Per Weeks PerTotal Salary. ota r: ota ercentage Wage. Week' Year Per Year USDA Reim 'P roll "Admin. of Admin: Executive Director $21.30 38 52 $42,088.80 $42,0891 $42,088.80 1 100% Deputy Director $15.63 40 52 $32,510.40 $32,510 $1,625.00 5% Pro ram Assistant $11.43 38 52 $22,585.68 $22,586 $4,755.00 20% Fiscal Manager $15.9835 48 $26,846.40 $26,846 $26,846.00 100% Bookkeeper $10.92 30 48 $15,724.80 $15,725 $15,725.00 Program Nurse $16.84 35 52 $30,648.80 $30,649 Fami Svc Specialist $11.37 36 52 $21,284.64 $21,285 Fa mi Svc Asst. 11 $9.06 30 41 $11,143.80 $11,144 Family Svc Asst. I $7.80 30 41 $9,594.00 $9,594 Famil Svc Asst. I $7.80 30 41 $9,594.00 $9,594 Family Svc Asst. 1 $7.80 30 41 $9,594.00 $9,594 ' Family Svc Asst. 1 1 $7.80 30 41 $9,594.00 $9,594 Ed/Child Dev. Manager $14.79 38 52 $29,225.04 $29,225 Disabilities/Transition Spe $13.50 35 52 $24,570.00 $24,570 Site Su ervisor $13.17 35 41 $18,898.95 $18,899 ' Site Supervisor $12.55 35 41 $18,009.25 $18,009 Site Supervisor $11.96 35 41 $17,162.60 $17,163 Site Supervisor $11.96 35 41 $17,162.60 $17,163 eacher II $10.68 301 41 $13,136.40 $13,136 Teacher II $10.68 30 41 $13,136.40 $13,136 eacher 11 _V1 0-68 3041 $13,136.40 $13,136 eacher ll $10.68 30_I 41 $13,136.40 $13,136 eacherl $10.18 301 41 $12,521.40 $12,521 Teacher 1 $10.18 30 41 $12,521.40 $12,521 eacher Assist. III $8.39 25 1 41 $8,599.75 $8,600 Teacher Assist. III $8.39 251 41 $8,599.75 $8,600 Teacher Assist. 111 $8.39 25 41 $8,599.75 $8,600 Teacher Assist. II $7.99 25 41 $8,189.75 $8,190 eacher Assist. I $7.24 25 41 $7,421.00 $7,421 Teacher Assist. 1 $7.24 25 41 $7,421.00 $7,421 Teacher Assist. 1 $7.24 251 41 $7,421.00 $7,421 eacher Assist. 1 $7.24 25 41 $7,421.00 $7,421 Teacher Assist. 1 $7.24 25 41 $71421.00 $7,421 Teacher Assist. 1 $7.24 25 41 $7,421.00 $7,421 Food Svc. Specialist $12.02 38 52 $23,751.52 $23,752 Food Svc. III $9.34 32[]]:]� 41 $12,254.08 $12,254 Food Svc. II $8.34 32 41 1 $10,942.08 $10,942 Food Svc. 1 $7.33 261 411 $7,813.78 $7,814 Food Svc. 1 $7.06 261 41 $7,525.961 $7,526 Food Svc. 1 $7.06' 26 41 $7,525.96 $7,526 1 Total 1 $553,6191 $38,535.901 $592,1551 $91,039.8 r First Baptist Head Start and Child Development Program 1998 Basic Grant Application Fringe Benefits (6.b.) Total Personnel $592,155 E3enefit Rate Adjustetl TotaE GCFP & TotaE Admm. x Benefits #proposed uSDA 'roposed :Benefits.98' FICA 7.65% $45,299.86 $45,300 Workers Comp 2.9% $17,172.50 $17,173 SUI 5.4% $14,742.00 $14,742 SDI 0.5% $2,960.78 $2,961 ' Health $11,600.00 Dental $4,528.00 Life Insurance $9,828.00 Total $25,956.00 $25,956 tRetirement $12,300.00 $12,300 Total $118,4311 $11,843.001 Med[oal has# Health (Kaiser) $11,600.00 (29x40x10) Dental $4,528.00 Life Ins Policy $9,828.00 ' (39 x21 x12) Retirement Annuit $12,300.00 r ' First Baptist Head Start and Child Development Program 1998 Basic Grant Application OccupancyDetail Budget 1998 Local Total Budget CCFP 8� Admin. Admin. _ 9 9 Share "1998 ` USDA Reimb. 60 Rent Odessa Center $600x10 $6,000.00 204 Odessa Ave. Pittsburg, CA iLido Square Center $1,356x10 $13,560.00 2131 Crestview Lane Pittsburg, CA Woods Manor Center $375x12 $4,500.00 850 E. Leland Road ' Pittsburg, CA Kid's Castle Center& $4,200x12 $50,400.00 Administrative Office 55 Castlewood Drive —Pittsburg, CA Total Rents $74,460.00 $3,723.00 5% ' 60 Utilities $10,674.00 $534.00 5% 61 Telephone $6,200.00 $1,550.00 25% 62 Building Insurance $740.00 $37.00 5% ' 63 Child Liability Ins. $4,400.00 $220.00 5% 64 Maintenance Repair $3,387.00 $169.00 5% 66 Other Occupancy $2,864.00 $143.00, 5% ' Total Occupancy $28,265.00 $28,265.00 67 Contract/Rent $100.00 68 Vechicle Maint/Re . $500.00 69 Vechicle Insurance $2,500.00 70 Vehicle Opeiafing $900.00 71 Field Trip $1,200.00 Total Child Travel $5,200.001 $5,200.00 74 Staff Travel $2,900.001 $1,450.00 50% 75 Out of Town $2,000.001 $100.00 5% Total Staff Travel $4,900.00 $4,900.00 76 iNutrition and Food $2,413.00 ! ($16,463.00' 77 jFood Costs I $3,085.001 Total Nutrition I 1 $51498.001 $5,498.001 TOTAL 1 1 $118,323.001 ($16,463.001 $7,926.0O First Baptist Head Start and Child Development Program 1998 Basic Grant Application ' Budget Local .. Total CCFP & Admin. Admin 1998 Share. Budget USDA 1998 Reimb. Furniture & Equipment 83 Maint/Repair(Copier Cont. $4,962.00 Total Furn. & Equip. $4,962.00 $4,962.00 $248.00 5% ' Su plies 85 Office Supplies $1,800.00 $1,800.00 100% 86 Cleaning Supplies $650.00 $33.00 5% ' 87 Classroom $8,000.00 88 Health $500.00 89 Kitichen $1,200.00 (4,900) 90 1 Disabilities $300.00 91 Other (PI & Social Svc.) $450.00 ' Total Supplies $12,900.00 $12,900.00 Other Child Supplies ' 92 Education Consultant $200.00 95 Screenings 1 $600.00 96 Child Assessments $200.00 ' 98 Speech Therapy $100.00 94 Volunteers $211,022.00 99 Disabilities Services $200.00 100 Other Services $3,600.00 Total Other Child Svc. $4,900.00 $4,900.00 Other Parent Services 101 Parent Activities $200.00 ' 102 Out Of Town $2,900.001 103 Local j $50.00 104 Other Parent Services j $900.00 i - Total Other Parent Svc. ; $4,050.001 $4,050.00 ' TOTAL 1 $211,022.001 $26,812.00 4,900) $2,081.00 11 ' First Baptist Head Start and Child Development Program 1998 Basic Grant Application Budget Local Total CCFP & Admin. Admin 1998 Share Budget USDA % 1998 Reimb. Other 105 lAudit $5,000.00 1 $5,000.00 100% 106.Theft Bond $400.00 $400.00 100% F109108,Gen. Liabilit Insurance $800.00 $800.00 100% Accountin $1,500.00 $1,500.00 100% Publications $300.00 111 Advertising ' $300.00 $300.00 100% ' 113 Other T/TA $2,300.00 114 Other Training $0.00 i 115 Disability Training $300.00 ' 118 Other(Janitorial Svc.) $16,000.00 Total Other $26,900.00 1 $26,900.00 $8,000.001 1 ' Tota) Budget $844,085.00 Total In-Kind $211,022.00 Total USDA $59,899.00 Total Admin. $109,047.00 10.6% -� -� �— -0 n K r C7 "t7 (n —� su, CD _ Cl co --., Cl) n) co o CD us 0 CD CD 0 CD t m m a � (D cn CD � co CD v _ 1 O cn u' .. < CLD ' p 69 69 p: `v C/) NN(31 0 69 aD (D CJt O Cc) Ln 7CD O O O 00 0000 r., O //�� O O O 0 0 0 0 0 0 t / O C2 0 CD 00 ' 0 - a. ..:0 NCDCl ( < CD ca O CD N n O .. (D CD 00 (� N O ' O O O (O N N .O.: N6s 69 <0 ; O O CO CJ1 O (D (71 ' O O O O O O O O O O 0 0 0 0 1 1 1 First Baptist Head Start and Child Development Program PA 20 EXPENDITURE ACCOUNT EXPENDITURE Amount tPrinting of Materials $235.00 ' Consultant Fee/First Aid and CPR Training $760.00 Transportation $100.00 ' Babysitting $360.00 Refreshments $125.00 Agency-wide Retreat and Education Reimbursement $720.00 'Jotal $2,300.00 First Baptist Head Start and Child Development Program 1998 Basic Grant Application Philosophy First Baptist Head Start and Child Development Program is committed to providing the very best quality of Head Start services to the children and families iwe serve. Our philosophy is driven by a vision of excellence. We believe that all children deserve an equal start at life coupled with the needs of low-income ' families, as well as physically and mentally disadvantaged families, to have a strong support system. Our overarching mission is to build a stronger community of self-sufficient individuals by nurturing and empowering children and families through specialized, integrated services. Our goal is to promote Family Wellness through the encouragement of self-sufficiency. We aim to instill the importance of the parents in the education of their children. As the pressures of societal changes continue, we strive to bring a greater degree of social and emotional competence to the lives of our children and parents, while encouraging families to strengthen their self-confidence and self-discipline. We ' strongly believe in community involvement, and seek to utilize their resources at every opportunity possible; as well as to educate them about Head Start. Overview First Baptist is located in the rural community of Pittsburg, California and is a delegate agency to Contra Costa County, Community Services Department. First Baptist provides services to 180 multi-ethnic children and their families in ' the City of Pittsburg and parts of the adjacent town of Bay Point. Our staff is multi-ethnic and fluent in the following languages: English, Spanish, Farsi, Finnish, Tamil, and Patwau. Highway 4 divides Pittsburg into two areas, north 1 and south. In looking at the Pittsburg/Bay Point areas, more than half of all women with children under the age of six have jobs outside the home; almost 40 percent of all working mothers are single, divorced or married to men making less than $15,000 annually. As Welfare Reform unfolds, the local impact on child care is expected to be devastating unless an increase in facilities, funding ' and available space are identified timely. In recent months, First Baptist has made vigorous efforts to located and open environmentally stimulating and age appropriate centers. Fortunately, we now have facilities located throughout the city. Our newest center, Kid's Castle is not only bright, cheerfully and inviting to young children, it has space available to expand enrollment. Hence, help improve the child care concerns stemming from the new welfare laws. We are taking every measure possible to help avoid a child care crisis in our community. The balance of First Baptist Program Narrative includes: 1. Community Assessment Update 11. Program Goals and Objectives Plan Updates Ill. Program Design IV. Program/Management Assessment and Improvement Plans V. Program Service Plans Vt. Training and Technical Assistance Plan I� s:::::... . .>:..::>::;: OMNI First Baptist has four (4) centers all located within the City of Pittsburg. The city has a population of 50,000. The ethnic/racial breakdown is 49 percent j Caucasian, 20.6 percent Hispanic, 17.6 percent African American and12.2 percent Asian. The demographic makeup of the ethnic, racial, income, and language breakdown of children and families in First Baptist for 1996/97 program year are listed below. The statistics were provided by the 96/98 C.N.A. PIR, and FNA for Ithe 96/97 program year. EthnicJRacial: • 42% African American • 44% Hispanic 10% Caucasian • 11% South Asian • 1% Native American ' Income. • 1% income of $0-2,999 • 19% $3,000-5,999 • 25% $6,000-8,999 ' • 26% $9,000-11,999 • 19% $12,000-14,999 • 10% $15,000 & over .Languages'. ' • 66% English • 27% Spanish • 1% Vietnamese • 5% Cambodian • 1% South Asian • 0% Other There are no sufficient changes in the Community Needs Assessment submitted in the Three Year Grant Application (10/1/96). However, many of our parents ' have expressed a need for full day/full year services as they have started a training program or have entered the workforce. We are entering year third and final year of our three year Goals and Objectives. • Year One, Two, & Three: Facilities • Year One, & Two: Employment/Job Training • Year Three: Parenting, Child Discipline & ' Development Facilities: ( Years 1, 2, & 3) The facilities problems were of great concern to our program for the past several years. First of all, we successfully relocated our Woods Manor Center in ' September 1995. Secondly on June 30, 1996, our lease agreement at our Wee World Center expired. Thirdly, because a population shift caused by the city's redevelopment, we had families transporting children from the south side to the ' north side, resulting in a need to locate a facility on the south side of town. And - finally, our Administrative Offices were located on the 2"d floor and had no elevator causing it not to meet the Americans with Disabilities Act as required. tInitially, we had planned to expand this priority goal over the three year cycle: • moving Wee World Center in 1996, • moving 30 slots from our Odessa Center, Trailer I (north side) to the south side in 1997, and • moving the Administrative Offices in 1998. Fortunately, we located a 36,590 sf.(land area) facility on the south side to house the Wee World, Odessa and office. We moved Wee World and Odessa on November 1, 1996 and the Administrative Offices on December 1, 1996. Program Goals and Objectives for facilities have been achieved. Employment/Job Training: (Years 1 & 2) The parents made this our priority twooal because the wanted to enhance 9 Y their skills whereby increasing the opportunities for employment. First Baptist worked with community job training programs and developed a Job Training Plan. We also conducted a job training survey to help identify what trainings to provide. Following are events and activities the Head Start parents participated in during 1997: I. Job Trainings: A. Developing a Professional Image B. How to Present A Winning Resume and Complete A Master Application C. Interviewing Tips 1 D. New Workforce E. What is the Next Step After Training? ' II. Job Fairs: (include name and city) A. Career Search 1997, Fairfield B. Mini Job Fair, Concord C. Bay Area Job Fair, Concord D. Community Employment Outreach Job Fair, Bay Point Parenting, Child Discipline and Development (Year 3) The third and final selection is Parenting, Child Discipline and Development. The major focus of this priority is to provide working parents with methods and opportunities for involving themselves in the experiences and activities which lead to enhancing the development in which their own children can develop to their full potential, it also provides experiences in child growth and development which will strengthen their role as primary influence in the child's lives and provide training on different methods of child discipline. This priority was selected last because the parents were concerned that after entering the workforce, the increased pressure caused by stress and the limited amount of ' time they will be available for their children could cause them to have a need to be better prepared or equipped to handle their children and to be able to provide their children with the proper guidance. ------------------- Sjj :.: First Baptist's Head Start Program Design/Option ispart-day/part-year. We P 9 have ten classes: • 6 classes of 20 children • 4 classes of 15 children Classes operate Monday through Thursday with Fridays being used as a Staff Development and Training Day. The centers open at 8:00 -11:45 for the A.M. sessions and 12:15-3:45 for the P.M. sessions. The center names, location, and current total enrollment is listed below. Name Address* 1 Area #of Chi'Idren Kid's Castle Center 55 Castlewood Drive South-side 70 fOdessa Center 204 Odessa Avenue North-side 30 Lido Square Center 2131 Crestview Avenue East-side 40 1 Woods Manor Center 850 E. Leland Road West-side 40 *All facilities are located in the City of Pittsburg, California, 94565. iA survey was completed by 90 percent of our parents during the 1996/97 program year, over half of the families expressed a need for longer hours and year around services. Many of them have started training programs or have entered the workforce. First Baptist needs to change its program option to full-day/full-year to better meet the needs of our children, families, and community. In June 1997, we submitted a request for Head Start Expansion funds to provide the full day/full year option. . ..... .. .... .... ......... ............. .............................. .._`,'.'.'..."- ............ During 1997, First Baptist program was assessed by our parents and Grantee. ' In addition, the Executive Director and management team conducted ongoing self assessments through observations, periodic surveys, interviews and evaluations. First, the policy committee conducted a self-assessment using the OSPRI during the 1 st week of March 1997. In May 1997, a team composed of staff from Grantee and Bayo Vista, a local delegate agency, completed a full review of our program. Overall, the results were very positive. ' All recommendations have been or are in the process of being accomplished. The following gives a general summary by component. ' Education: Most recommendations were associated with repairs or replacements needed at each site. ' Plan of Action: The cost of labor and parts for repairs is extremely expensive. Therefore, First Baptist plans to hire a Maintenance staff person as soon as funding is available. In the meantime, repairs are being corrected as they occur by volunteers and local specialty companies. Health: Grantee recommended a Procedure and Schedule on the Disposal of Needles. Hypodermic needles have been located on the play yards and are a serious concern for our program. Plan of Action: The Program Nurse has developed a procedure as recommended by grantee. Input and approval by the Policy Committee is still pending. Also, it was recommended to write a policy on how the address the issue of very hot play equipment on high-temperature days. i Plan of Action: The Education/Child Development Manager has developed a ' policy and procedure to safeguard children for being injured by hot outdoor equipment. ' Nutrition: 1 The kitchen at Kid's Castle should be upgraded to a commercial kitchen capable of being used as a central kitchen. Plan of Action: First Baptist applied for One-Time Program Improvement Funds in March 1997 to purchase the commercial equipment, supplies and renovation needed. If funding is not granted, we plan to continue applying for federal, state and local monies. In the meantime, we will continue to operate in our kitchen at Odessa, as well as to utilize any opportunities for partnering with local child care agency. ' Social Services: A selection criteria and ranking procedure for the waiting list was recommended. Plan of Action: The Family Service Specialist has developed a procedure for selection and ranking. It is being redefined and will be presented to the Policy Committee for discussion, input and approval during the Fall 1997. Follow-up documentation with regards to expressed needs of parents is lacking. Plan of Action: First Baptist, Family Service Unit will attend a training led by Grantee on how to better follow-up and document parent's needs. The administration staff and governing body will develop a plan on how to better monitor and assure this function is being implemented properly. Parent Involvement: Recommended all staff sign-off on "Access Form" when entering the files. Plan of Action: The procedure for signing-off has been revised to insure staff signs when entering files. Disabilities: The agency is using Grantee's Disabilities Referral Form and should change the form to show First Baptist's address and phone number indicating the contact person. Plan of Action: The form was changed immediately and no other actions were needed. It was recommended that "Progress Reports" be placed in each child file on a ' regular basis. Plan of Action: A complete procedure for Progress Reports was developed and is in the process of being approved by the Policy Committee. It will be implemented during the 97/98 program year. Eligibility/Recruitment: The Procedures Manual does not identify eligibility criteria for over-income families. This is a non-compliance issue. Plan of Action: First Baptist has followed Grantee's recommendation to carry over eligibility criteria from policy 005 into renewed policy 002 and rank item to identify selection criteria. Administration: ' A Promotion Plan with clear criteria is needed and recommended. Plan of Action: First Baptist is in the process exploring ways to implement a Promotion Plan which is fair and can be easily understood. Having available funding is also a concern. ' It was suggested by Grantee to add an affidavit to each employee's personnel file which was not required to have reference documentation in the past. ' Plan of Action: A letter certifying the past requirements and practices was developed and placed in each file as applicable. Fiscal: It was recommended that Management ensure that procurement of nonexpendable property is documented and the inventory list is kept current. Plan of Action: First Baptist has developed procedures on the "Inventory List" that clearly states the roles and responsibility of staff. Other self-assessment strategies: I. In January 1997, the parents of First Baptist enrolled children completed a Parent Interest Questionnaire/Survey. Parents of all ten Head Start classrooms were issued the survey to complete. Out of the 180 families, 166 were returned. i The survey contained seven multiple-choice questions which the parents were asked rank the Head Start program, and two open-ended questions which were: i ■ Are there any other trainings you would like? ■ What would you change in this Head Start Program? The results of the survey were used to identify areas needing strengthening and strategies were developed addressing them. The following is a tally summary of the Parent Interest Questionnaire/Survey results: Question Yes Somewhat No Is this Head Start meeting your needs? 150 4 4 Is this Head Start meeting your child's needs? 155 7 2 Do you feel welcome and a part of this program? 147 9 3 Do you feel that you are part of the decision-making process? 136 19 5 Do you feel that you can volunteer for ' various activities at First Baptist? 126 25 6 Have your training needs been met? 120 19 5 ' How do you feel about your child's Very Good Good Fair Poor classroom? 135 22 2 1 II. At the end of the 1996/97 program year, the Director of First Baptist held an exit conference with each staff. Purpose of the conference was to gain a sense of how the program year had been for the employee; to identify what worked well during the school year; and to hear what suggestions the staff member had for program improvement for the coming year. The findings'of these conferences were consolidated by the management team and solutions were developed and are being implemented. rSummary: ' The 1998 Program Service Plans are developed based on the revised Program Performance Standards and are divided into three sections: ' I. Early Childhood Development and Health Services II. Family and Community Partnerships III. Program Design and Management The plans were developed by a team of parents, board and staff during the months of June and July 1997. A copy of the three plans will be issued to all staff, policy committee and board members prior to the 1997/98 school year. We are committed to adhering to the plans and ensuring full compliance. First Baptist's Program Service Plans are included in this 1998 Basic Grant Application. 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R a 0 4) a 0 1 V j " d t" �s en cr N C4 °a N o4 110 Pr 0 � o W x 181, ca o � -c✓ v � � Q F' O �j pD m oh aop � w3 0 � 10, v 0 a Ej N N d ,fl @ o N O o O V � CPA rYlss,..A V� "Pa •5 a la 1 N ,a c� � U 'a. d ° 0 9 o air+ ai 0' o n sa. /��t, 7 �+ •r �y N N p, s. 03 U � @ 'P N �+ CD C,`�/f, v O y p N� •L' �+ N w �=„ N L' N f. S7 N v � �' N �j N N qj Nom. "" � ��;`•� U •`�' `� 7 �,�y.O a U �j 'O O> p ayi ptn �c4 N �? N •d 3@ N �� ty �� •"" y ''f. L�+ O '� c~a� "' 'd N� �n �j @ y q? p.� N OUss,� � u+ Z ( U rC �b C. �. � N �w 7 fl+ oD : � r. � U N @ o a N � U y y y h y it z c c a c c 0 E E E E E. 2 ¢ Q Q Q Q C y 0 G U G y O U U U N N NQ O coQ c�QQ c� c�Qe C G Co Y ' O .�. G: o R: .�". > .[ .o. O "" 0 0 C R CO CIO 00 00 00 00 00 W H S E" a a rn a% 00 00 00 00 00 U 0. cn �. � .. = ; o R t M y cq O O U v Fly — .+ W C/1 (/1 O c d d ciC°. w W O � R o o w u CM cn N c y � �.2 R un � as o u 3 •� ►= a� o o o 0 > a ca y L7 y () .r R U o G y w o a b o °' y o w U ., �M, ca . 3 cn Ln WO H U @ R U d U R w R m U E- 3 ai z3 0 °' .c 0 & o v C� O, U aid? HVA`' > '3 R U �a � � a�oi � �-o ° � •� aa0 Cl � � �0 3 0 $ ? S R E 4M. G o a~oi o b v W b .. O o o ^. CnC Gi. wG" CVii > .. U . O y o a� 00 S a� e� O -• x . �..� �. 0 2 E � v EM «7 � Q � En to ED v CD F o - a H v 0 0 cn � 0 r—+ U rig tn as a 1� 9z R O (n CDrn x 03 VW 5 � o c o E F• a o o � m `" o 4 O H d 6 A F x O Ems,, q�j G oo 00 r N '..� 40- ' [ � O Off+ � r.r•F `� 3 � O� w co uS � � U � � La •+o 4 P w o ` on03s t3-• <L � o � Ln 44 P ✓ � N O � ¢y' aXi Oyy vn o O t3 p U 4.. $ A E ro Q 40 U 3 w 3 O V N W O o c.. On .+ 00 00 Ol (71 00 Q U T 1 7 O C11 " 4 SI'S •R Cid � .� � m v o �� .�► � �r � 11 „�^ w• w- d T p O Q p �. U 96 On l a> � y G"' � y +T'Iii � •d cQ °.. � O NLn o ~ O 9 3 o r NQ S. on NoNi 'N �,, u o Y» O O cs , r p 4 W (� on 1 o Q � H a v C (U a> Cfl . a° � � a to R Ch C 00 � U cc cu cc � O o O 03 8 U c M' O C° OJ 4-a N .•-• R .05 _ O O 1+1 y R C R U NsOU :9 uw'R En 5 W Q O H " ... aoi a Q � r R O °�' 'oEi ami wo .- U 7o y f-. a, bUO O R Oj WO �O,•wa, � a.. . oO � �a a o b0 Cts a ROw O C >1 40, . w a� 0 .2 � w ani oo n• P—a ca � 0. 0 �� off o � o. :: � n0. 0 . CZ i o d a z o � N �1 d Q� U � ca a h to 3 c v as l Q O O0 as W > q a coU 1 � � low UO3 0 Z a o R " f-+ GIS a R v E Ln cu bo 45 o a u " o R = ' t� O a V F•' .A �y cC t: N 0 C; O v " a r� U � 3 E '° .o h � � viir2 n aR i 0u y � .. R R R R [ 1.. ••��. ►�„ O qa uR y U aa0 ;�, °v a0i 0 o 44 0 d o � ,., on is• H ••t N W �T i� � o � R Ln Q ^, o 'w tlf 1 ap tona ami a`S 1� O y e o 'O a o v or ¢. tn m O O H U co G z V f. GR C O y� :: p Q. � Q d R �p'� N O� t3A i� � i�Jf � � •? N "(� p� "� w a• E-' 10, p G Ly, O c�C ,OG " V 43H "a N *fid d to .RoD ,y o . 0 o y 0 a G cin R ° p o O•'� cn CM cn 4tnt,1 > c t'i '3 i F V ¢ to 'qty a> O r •• O ' off-aca «: 9 <n ��, ami c�a fir+ r p13 Gp 01 Ln v 00 oa 00 00 00 o on ' a o `a. c/Z Rs �^tN H O ♦ �` '� Q p '�t3 c�C °A Q 0 . 0 a v try N ay. w• 4> k' °` ori .� a y �' 1 a D �. y O O R us ♦ .+ O a 'G s is Fes"" 'd �..+ 4� C.d y 7' t"' N O .�} L: n $ "r. Y �n� i s=+ i v� � n? .'.. Q ♦ ♦ $, ftt CSE O v U N v U 00 4ja •+ or R vs i O O Q OA S3+ SY .d O O y w Q G J Y � � R o LS 1si N z •^�° R O d "d •d ca � m oNi 9 Sk U 3 A d y a> `L'�L, Com.? � � � � .��•' o .,v^.. ^O N N d AS 0 R G A '' 1 o d a 43 Z o of p. U a. inN on rn '30- cd 00 ON cm a�i on v W N tz U � x Q n o a `ate •� w tz tn cn al ca u � 1 «+ ~ r o EV- U : OO N G L) � a a o f co a o cx ' - ;; 3 ED 0 1 1 � _ Or U N N N F a 14 00 C4 pp s oo z a Lfl v; ao .►� M 'U NO CS o 110, o o �7, a N ✓ 4? QNr � a ✓ � o S� G c6 '✓ R .r 61 L13 t!2 ry. .vu. p � !� rN. CQ �', 3 ✓ c6 ✓ T '4 4) O' ic3 oA CWJ p �C '�yy a+ 6� N a $ U ami N .' (.. U 4�►) y R c" I_— V C al RS Ln 3 NJ tA v � w coo 00 C14 G rn Q � O In CID Cao o -O on o o3 a ol cSi � O 4+ cr O O U O t+ •w �� o � tTs cd � o � � o A :.: �^c1 5. 0 ce ou 1 i 0 p , �. T G � G � 'GV i ✓ �.�, G v V � � GQ • N o d � � G N a � � y' ,cs ✓00 o E" ✓ .• d a p.I v o •d N ✓ G f G � 'f •m ed to's N T is 1 O d R U d CI] N � Q o a ■ Co 10 � `. c .? w L v � a H C-4cm cm Q Q' o o " o E c Ln U QQ b w u V] a CpV .54 4 8 N R cJ� as a ti 0 U �' N V � C7 t� � C ►' � � aa0 O 3 v En c vL1. .. ; Ro pa eq x U 01 d IoA 00 00 1 � w R � 1 0 a a 00 cp 00 $ 8 4J o Gz c„a o 3a +? %:6 O w d V 3 O r" 1;b a .• V �' ni R ai ^ oRi A aDcuc 1 '� ✓ tC •. � oA � � •� a '� 0) O .q � tn (� V °� o ✓ 0 4 r ss. Y u a� 6 R a� Otte ,; t^off t?, o r � � N Li+ N c a oD a> N GO N N N v � 00 ol 00 00 i-• � •� G cra i V. W C) xOn a� d N ca `a `° 'd -o R w i-0 R ;r,, N N U .,..+„ ice•^ f0 rL+tli1 ;Sy G�d N -1 U O ^4 d N G ca • 1y. • G r, m ti, R � ca .G ,,,� N � •„" o � • 'L `�'' i1j O O tN'� R �` L�' 4 Q G ca G a� ca O G e 9 `ob .. IAo ate' W G ° js- �j N o m � � 2 a� o � � G o G o N f•' � VG '��„ v 5:1+"�N tf� � G y (� i13 O N{,, �p '•-.. Nom.. � .�•. "a ' O d ci z h as R a w Ln ZA .aCTS o Rul 23 h N C •U U R S3 N R rp 00 00 00 00 00 N a O U O b o F eQ 1� r ON cn ?: 00 00 O� [� v bo CA to9 U �s� O aO p"i RA s ami a0i a0i a075 i 41)' ti(•Q•j r�o E E E E E O c u Z Z Z Z R O O O O O a� C-4 Ln 7 O c Fr.- C13 _c13 to �1 HO = LnU CEi w C •� w0 R R •y �' aEi 00 '� R cn (An. En Zi (� R ►R, fir" N R 7 U �+ «�+ y Ow U Oob U O O N U R U ►0. R R R R a a O timed ) 1 o � y y .0 to O aoi a .� G is •� 18 42 0 _� 0 d o Ems"" w Y O O 0 � 7 N C"1 o 00 i-, a �j y.. ^C{ w 6 fc, U �� L� O R ✓ a No �. C� t6 �' '�" C�6 d�'� '� 'a r7Wto ED a W O co rOR+ O R O a 1 4 da d z 4 N ' � c rA 0 � c � � 43 Q "CS Ln gca %x � t � O r � .� It d R ►�•- _ 00.E o W I n� H = U 02 ^ °1 N w 5 R R O � v " O a N Y � Q Q� w m a sy C* > 00 00 as C, C4 00 00 �a N A Vis. c0 00 Q � � a 1 � o vi p � a-03i � d 0 ca o no w Cc S V CJ3 O 00 .-+ Ry =0 N tn U o v Ram" " w 0 ^ > C. C4 t) 0 FHS O 41 00 N � .. r- � H. t1y ax > L1. x: «• � � as 00 Z00 ca a+ rA kn w w eat3 La + w 03 tap v N ;00 p tl: CB �J* W d d � '� �O ,n � o � •tp7 Z � -�s � 'oda � � �, � p v v ._- .ems+{ Vl Ham` (8 — � W 4 �, � eu t~ G. ,� op� w ;� G• '.mss.' .p cs o ... � � p s O � � {S. U O Q "d ll 00 00 u W .� a 00 oo r- 00 'd Gt 00 1xOD " cr, o U1 R ,. u, +� •j o ceci .b W � �' �' � 'yrs. � � •� W W 'a yrs � N ,,,, N ..-+ N C6 L% �, ►" W H O 'C3 •� ,� CC U w .'' ��,./\ ��C/d'�\ ✓ %Y•- y T i 0 to m ut R (�?,'/ �:;!Rj! *Nl t0 „p., ptf pp `» 'O ...' c+� •s �j t/' E"" j, r" ''.+ �x'1..`4 W U V) vU 7 t�Q G •y �J S� H r y-3 •R �n+ •a0�+ Y] �u". � ^{' pf" W ca G ♦ O G r C/) «+ S?»� �-+ „O R ��'' O a'1 cCsC� y" N f V +. p los p .n d ,�+ ORD va cd U �- 0 ' H Qaa` d � o w � 00 o .n CS oo 00 00o, cC N W 00 CS . 0 00 r 1� O� a� 181 En gni o f U W .8 ° CCS c0 �O , ccb Cl ye ,^,,.,, .Y 'LSr. .� ii C} .,N� �.+ O Cc: VI t O w 60' e: 0 7 i ca 00 w w w W f"` ¢i /,`-`� w wf i S^,,,' of O hn � ►,x.� Q Q Lr" � .�'» t�i j3.� � �'� Q C�.l •4f 13 ti Cw.} E Y : oD tip cs coa y 0 G 3 3 C 'of En r ce � i� 0. N ^.. •O+ OpQ �+ 4 O 0 t�C ^+ Q Oy D N to N p� tyn o .c; .`� Q vy m 3 su 1 Q G6 0 3 -cs v N O w ,9 �j w ,: LLS R V.W4 t. v H txW o. 00 � d •:.. � vcv3 °' 3 ovss. o � a.^3 m wQ `� oa� •a � Q ts. 3 g79 1 0 Q 1 R z R 0 •cm � 00 00 00 00 W ca � N a W ' > w V do ami R :W Ei E 8 ' Q� v •?e R '� Z. 0 0 0 0 (� � •v� O � a� a� a> a� Oo, U cl z p U U U U -v v o o C13 H cn Q R R .— y a� a� v� RE ,C .o a u o -o O p N _U w R N 5 U F- a N E = y 'd 1 W v a0i R O H t7 R ca R U3 4X cc ca u V yt'. O EaO R Cl. R E Q, M a p, O ' t7 aD (1 h w acc cu 1 .... Cl F �i � "��'. 'C � v R N c� 5 ►O. h0 R N ri 1 . R v �s rx O O � v U U 01 Vol w mea � r o O. 0 00 00 R o0 1 or 00 00 1 ed 1 Q � N � d W p R ui ya S' R Nom. w � 1R U 30 a d Q y IS 1*01 L7 d O ..+ Q op j''� L./ W Y O c6 yU Ow y i �i6 �i V O ,�� 6� N coo y `, O coo a aoi mri lo w o Ln En 0 15 U � � � � 3 y � n�i.s��•�• � � d�3 m ca T ca 0. G Sj $ r^ Y .4 cob -A d 3 N �. p w co . U . I y� ti„' '• i W g 0- 6. t»4t N �N °?U» o oma{ �i W Q �3r� V (nom,, � � tll *,j'• M � � � o y O '� Q".� -�,� �S+ �"' 5i og 1 to y 1 1 d � U UO O a � w N � d •U O ob 4 i 1 00 00 CA 00 -45 ry 00 r f da U ftS .y � � w o � W w Q ' W" •Tw tJs es G 'o • o c�a o a� C See a v, 4Q�• p.�`'°' ami tA -45 16 (� C� � 'N A K '� •-Ky•✓ as G� A I .U-+ .�.� d R 7, � d w �' .I N vp RFUO O cRa la c7�+O v �T] •O� {may � Q* U c pp��,, (,) � a� a: N r•' ,`nig ta+Y^+ �, �.S'y p ^O 7' `'"" N p ;� K'� „� W � Q42 W ! G •d •a `# v 9 N r es v 00 es s . Below is a summary of First Baptist's Training and Technical Assistance Plans- • Parents will receive training on Parenting, Child Discipline.and Development during the 1997/98 program year as needed to meet the Goals and Objectives. • Staff and parents will continue training and education in Early Childhood Education through college courses, training and seminars. ' Staff and parents will continue First Aid and CPR certifications. • Agency-wide Retreat will be conducted focusing on program quality improvement. The T(TA Plans are included in this 1998 Basic Grant Application. C, 0 0 C:) 6 C> LU 6 'D C) C) — (D w m tf3 C: w C:, u C:, E C, C� of oa cn CD LU w CL fA r- m cc (D x m C) < z LU z 0 UJ > u Z .0 w U- 0 0 LS >0 zo4w E 16 0 ul C 0 0 m w 0 m W LL E < ;i 4) Jm 0 -C 0 o co S > 0 �a T W 6 CL > — .2 :3 c m > (L > CL 0 z w zg L>ou am M 0 CC (1) LU z Q > CL 0 0 0 0Za V) u a- tv ca cu w w L) Q 0 M :3 Z E J LU w-0 w CO d 0 > a) co co r !7) C) T C) w a. uJ (n O zui 0 a) 0 2 CN clq Cc co F- a_ a) o U. cn co (D cn >0 0)= cn < 0 (n 0 -6 CU co C > 75 > o cc -C CL 0 (D F- cr > i:: LD 0 E E (D E o T E m cx m :3 Ci CL cr CA 0) 'E U- —0 co 0 w y E m E m cr > (D cD E 0 w cn V) 0 F- I co cu -6 o ac z LU 0 CL 0 > CL c 0 E a (D 0 Q) -5 .5 > o N *5 ai & -0 T 0 Cl IL . I E 0 w C9 Q) ca -0 0 ZO0 :2 cli a o C) C� w 0 C? C) z U) U- 0 .— S D 0 0 0 < cn n LU &$ / / C 0 cr 0 C) WD z w cu z 0 ui Q) 0- > 0 E a) 0 > z $ w 0 0 > LU -0 0 IL 'E 0 z m )e C:- o 0 0 9 a) W p of 2) ca cr w < > (L 0 0 - :D w 0 -E E (L E LL 0 0, >w CLCL 2 CU 0 0 (on Q c L) z co w z LU > 0 U, C�WO ui 0z Lu cu 5,.: OZ M W < (n C) F- r z 6 < 0 2 r Q) W0 W LLI w CL w T En 'n, IL w < ca cu LO cn Co It LT ..0 E a) U) \ § \ / \ § \ \ 20.U) _j2 -Z \/ ± \ ; 0 co W -Z) a), -- LE W -3 p LL U- M -.= CL 0 4) L) < < CL _,,e m 0 C, C'3 Co (D E 0 ii LL > a) 0 uj 0 (n cr > Cl) L) c L;= iE co W . FO M CF) c m EE Q. co t; 0 0 c) E z ry ULLJ 0> CL 0 z E (D 6 a > \ < Q) CL 0 0 CN O N r- N v 5 � p d Q G � a U as U @ J a o y 2 7to G S. i41", .p QZO O Z O G %•p0 NO N .� CLU1 r N (n p tG0 . � co N O CD 4 y 1 O N @ N L N N E Q dS✓ � N y E N t@ O N W a N N gj E G y � N u Z p " o m a c c E 3 co d O Op@ @ G p N N y ~7 @ Vo @ N @ �@ CO) N o a V �@ N • `y d O @ Z• 61 � V 'YS 7 Q O �u� d •moo � r Q J CA O � Yd O c— r `r o N r_ 9 Gfl r N., co N Z Q iU cri C' ' d •`L� d CO O •O N N U N u v p Y v -o c -o o ' 3 @ N LP N N E NCD d '' O '' y O• G N. r@ .O m, @ pco O r' J �� @ � P• L@ � d N N D � @ Y U p p@ O N@ 4GS! tP 9 V -0 W N .G C � O .•. v @ N Y3 ~ @ tP � O � •G � r @ G N Q N d G >@ N v 7. �p •O �o d 4 @ u O Y CyO N D� N Y d O •O Z o y co • r r a l a a 21 Grant Appl°kation X For Hexad Start Program Operation mg 24 ' Contra Costa Count zF � 1998 1 Bayo Vista Child and Family Center, INC. January 1 , 1998 — December 31 , 1998 1 09CH0375/33 1 Submitted by: Contra Costa County, Board of Supervisors Mark DeSaulnier, Board of Supervisors, Chairperson Elmira Sutton, Policy Council, Chairperson t October 19 1997 1 BAYO VISTA CHILD AND FAMILY CENTER, INC. BASIC GRANT 1998 Table of Contents Section I Certifications & Assurance • Head Start Board of Directors • Head Start Policy Committee • Drug Free Work Place Requirements • Lobbying • Non-Constructive Programs Section If Budget Requirements & Exhibit E ' • 424 A • Budget Summary - Exhibit E • Exhibit E - Lone Item Budget • 1998 Budget Spread Sheet • CCFP Food Funds • Budget Narrative • Job Descriptions Section III Program Narrative Requirements • Community Needs Assessment Update • Program Goals & Objective Plan Update Program Design Summary of Program Design Information Program Schedule Length of Employment Organization Chart • Program/Management Assessment & Improvement Plan • Service Plans + Training & Technical Assistance 031Grani\073-09703 HEAD START GRANT APPLIC;ATIDN .. POLICY, COMMITTEE APPROVAL On behalf of the Bayo Vista Head Start Policy Committee (HSPC) I, Chairperson, certify the Policy Committee has approved the Basic Grant for Fiscal Year 1998 (January 1 , 1998 - December 31 , 1998) at it's meeting on August 15, L1997. Minutes of this meeting will be submitted under separate cover. Michele Blood Chairp rson/Vice Chairperson ' S�nature d ' Da ' 02:\Basic Grant\07289702 CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Alternate A. The grantee certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the ' actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about - (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; ' (3) Any available drug counseling, rehabilitation, and employee assistance programs; and I (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a): ' (d) Notifying the employee in thestatement required by paragraph (a) that, as a condition of employment under the grant, the employee will -- (1) Abide by the terms of the statement; and (2) Notifying the employer of any criminal drug statue conviction for a violation occurring in the workplace no later than five days after such conviction; (e) Notifying the agency within ten days after receiving, notice under subparagraph (d)(2) - from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted-- ' 02\Basic Grant\07289704 Page 1 of 2 (1) Taking appropriate personnel action against such an employee, up ' to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; ' (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee shall insert in the space provided below the site (s) for the performance of work done in connection with the specific grant: Place of Performance (street address, city, county, state, zip code) 1. Bayo Vista Child & Family Center, Inc. ' #2 California Street, P.O. Box 443 Rodeo, CA 94572, Contra Costa County Signature of uthorized Cert'" ' Off' ial Typed Name and Title / / \ Patricia B. Hilliard, Director � Application Organization Dat jet Sub itted Bayo Vista Child & Family Center, Inc. ' 02\Basic Grant\07289704 Page 2 of 2 Certification Regarding Lobbying Certification for Contracts. Grants. Loans and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 1 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of ' Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall ' complete and submit Standard Form -- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3) The undersigned shall require that the language of.this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Signs a of;Authorized Gertifyin Official Typed Name and Title r _ Patricia B. Hilliard, Director Application Organization DateSub fitted Bayo Vista Child & Family Center, Inc. Z2 Note: If Disclosure Forms are required, please contact: Mr. William Sexton, Deputy Director, Grants and Contracts Management Division, Room 341F, HHH Building 200 Independence Avenue, SW, Washington, D.C. 20201-0001 02\13asic Grant\07289705 CertWwation Rpgarding Debarment Sus ion Inefigibiftly and Voluntary Exclusion -- Lower Tier Covered Transactions ' o Be Supplied fav Lower Tier Partici nts (T PPiiPa ) By signing and submitting this lower tier proposal, the prospective lower tier participant, as defined in 45 CFR Part 76, certifies to the best of its knowledge and belief that it and its principals; a. are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. b. where the prospective lower tier participant is unable to certify to any of the above, such prospective participant shall attach an explanation to this proposal. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause entitled "Certification Regarding Debarment, ' Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transactions," without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. i 1 1 1 Si nature of Authorized Certi i Official Typed Name and Title 9 � fY 9 YP Patricia B. Hilliard, Director Application Organization Date Submitted Bayo Vista Child & Family Center, Inc. 02\Basic Grant\07289706 OMB Ar4RovAr No. 0348-0040 ASSURANCES— NON-CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify_ ' to additional assurances. If such is the case,you will be notified As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal the Drug Abuse Office and Treatment Act of assistance, and the institutional, managerial and 1972 (P.L. 92-255), as amended. relating to financial capability (including funds sufficient nondiscrimination on the basis of drug abuse; to pay the non-Federai share of project costs) to (f) the Comprehensive Alcohol Abuse and ensure proper planning, management and Alcoholism Prevention, Treatment and completion of the project described in this Rehabilitation Act of 1970 (P.L. 91-616), as application. amended, relating to nondiscrimination on the 2. Will the awarding agency, the Co basis of alcohol abuse or alcoholism; (g) 523 give g Comptroller §§ General of the United States,and if appropriate, and 527 of the Public Health Service Act of the State, through any authorized representative, 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as access to and the right to examine all records, amended, relating to confidentiality of alcohol books, papers, or documents related to the and drug abuse patient records; (h)Title VIII of award; and will establish a proper accounting the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 ' system in accordance with generally accepted et seq.), as amended, relating to non- accounting standards or agency directives. discrimination in the sale, rental or financing of 3. Will establish safeguards to prohibit.employees housing; (i) any other nondiscrimination from using their positions for a purpose that provisions in the specific statute(s) under which constitutes or presents the appearance of application for Federal assistance is being made personal or organizational conflict of interest, or and 6) the requirements of any other 1 personal gam. nondiscrimination statutes)which may apply to 4. Will initiate and complete the work within the the application. applicable time frame after receipt of approval 7. Will comply, or has already complied, with the of the awarding agency. requirements of Titles II and Ill of the Uniform 5. Will comply with the Intergovernmental Relocation Assistance and Real Property Personnel Act of 1970(42 U.S.C. §§4728-1763) Acquisition Policies Act of 1970 (P.L. 91.646) which provide for fair and equitable treatment of ' relating to prescribed standards for merit persons displaced or whose property is acquired systems for programs funded under one of the as a result of Federal or federally assisted nineteen statutes or regulations specified in pros -These requirements apply to all Appendix A of OPM's Standards for a Merit interests in real property acquired for project System of Personnel Administration (5 C.F.R. purposes regardless of Federal participation m 900, Subpart F). purchases 6. Will comply with all Federal statutes relating to g_ Will comply with the provisions of the Hatch nondiscrimination. These include but are not Act (5 U.S.C. §§ 1501-1508 and 7324-7323) limited to: (a)Title VI of the Civil Rights Act of which limit the political activities of employees 1964 (P.L. 38-352) which prohibits whose principal employment activities are ' discrimination on the basis of race, color or national ori funded in whole or in part with Federal funds. gin; (b) Title lX of the Education Amendments of 1972, as amended (20 U.S.C. 9. Will comply, as applicable, with the provisions ' §§ 1681-1683, and 1685-1686), which prohibits of the Davis-Bacon Act (40 U.S.C. §§ 276a to discrimination on the basis of sex; (c) Section 276a-7), the Copeland Act (40 U.S.C. § 276c 504 of the Rehabilitation Act of 1973, as and 18 U.S.C. § 374), and the Contract Work amended (29 U.S.C. §§ 794), which prohibits Hours and Safety Standards Am (40 U.S.C. §§ 1 discrimination on the basis of handicaps: (d) 327-333), regarding labor Standards for the Age Discrimination Act of 1975, as federally assisted construction subagreements. amended (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age: (e) STANDARD FORM 424B (4-") _usCRIDFD BY OMB CMCL'LAR .A-102 AUTHORIZED FOR LOc kL REPRODUCTION 1 10. Will comply, u appilcaole, with flood insurance 13. Will assist the awarding agency in assuring purchase requirements of Section 102(a) of the compliance with Section 106 of the Nation! Hood Disaster Protection Act of 1973 (P.L. 93- Historic Preservation Act of 1966, as amended 234)which requires recipients in a special flood (16 U.S.C. 470), EO 11593 (identification and hazard area to participate in the program and to protection of historic properties), and the Ar- purchase flood insurance if the total cost of in- chaeological and Historic Preservation Act of curable construction and acquisition is 510,000 1974(16 U.S.C. 469a-1 et seq.). or more. 14. Will comply with P.L. 93-348 regarding the 11. Will comply with environmental standards protection of human subjects involved in re- which may be prescribed pursuant to the follow- search, development, and related activities ing: (a) institution of environmental quality supported by this award of assistance. control measures under the National Environ- 15. Will comply with the Laboratory Animal Wel- mental Policy Act of 1969 (P.L. 91-190) and fare Act of 1966 (P.L. 89-544, as amended, 7 Executive Order (EO) 11514; (b) notification of U.S.C. 2131 et seq.) pertaining to the care, violating facilities pursuant to EO 11738; (c) handling, and treatment of warm blooded ani- protection of wetlands pursuant to EO 11990; mals held for research, teaching, or other (d) evaluation of flood hazards in floodplain in activities supported by this award of assistance. accordance with EO 11988; (e) assurance of 1 16. Will comply with the Lead-Based Paint Poison- project consistency with the approved State management program developed under the mg Prevention Act (42 U.S.C_ §§ 480I et seq.) Coastal one Management Act of 1972 (16 which prohibits the use of lead based paint in construction U.S.C. §§ 1451 et seq.); (f) conformity of Fed- s structures. s. or rehabilitation of residence eral action to State (Clear Air) Implementation ' Plans under Section 176(c) of the Clear Air Act 17. Will cause to be performed the required finan- of 1955, as amended (42 U.S.C. §7401 et seq.); tial and compliance audits in accordance with (g) protection of underground sources of drink- the Single Audit Act of 1984. ing water under the Safe Drinking Water Act of 18. Will comply with all applicable requirements of 1974, as amended, (P.L. 93-523); and (h) pro- all other Federal laws, executive orders, regula- tection of endangered species under the tions and policies governing this program. Endangered Species Act of 1973, as amended. (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related to protecting components or potential compo- nents of the national wild and scenic rivers system. Sign of uthorized Certifying 9fficial - Title Director Application Organization Date Submitted I Bayo Vista Child & Family Center , Inc .y Y , �7 SF 424B(4-88)BAC: r Go O) O N m O m M O N s 0 0o m n n a m n m of of Ln V a H a Wt n o m P. f, < ' M N v1 m V 10 m 00 cc V V .. U) G° to o m m m O m m J V m m V r Hn � a 0 a N 0 10 co 9 n Ol ' 7 O 9 9 LL N d I ¢ c a 0 o z i z m OOi n o o P't at 0 N a O m Go d m iZ Oa F > w <v m n n � I m I I I � Z o a �� M °i, N m N M M (? c Mi ' U Z LL U. U r 2 Z 1� I a c y z�+ 0 1 z o I o _ 1 P—) N CII m O m M O .t V V Q I d I I O W N C O fn a V m + 0 V ui n m V m of O E I N v o n m m V O, � d W w I � D I � m i d I d m U.U. 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Program Account PA22 Program Year Food Reimbursement (CCFP) BREAKFAST — 0 X .1975 X 0 X .85 0 #Base Children Rate Days ADA X .7175 X 0 X .85 = 0 I # Reduced Price Rate Days ADA Children 149 X 1.0175 X 128 X .85 = 16,494.89 # Free Children Rate Days ADA LUNCH 0 X .1775 X 0 X .85 = 0 # Base Children Rate Days ADA 1 X 1.4375 X 0 X .85 = 0 # Reduced Price Rate Days ADA 1 Children — 149 X 1.8375 X 128 X .85 29,788.08 # Free Children Rate Days ADA SNACK 0 X 0.045 X 0 X .85 = 0 # Base Children Rate Days ADA X 0.2525 X 0 X .85 = 0 ' # Reduced Price Rate Days ADA Children 1 149 x 0.505 X 128 X .85 = 8,186.66 # Free Children Rate Days ADA CASH IN LIEU OF COMMODITIES 149 X .1450 X 128 X .85 = 2,350.62 # Children Rate Days ADA Total Estimated Federal Food Subsidy * (Distribute and enter on Part III Section B, Column 3 jSTATE MEAL REIMBURSEMENT ' 298 X 1240 X 128 x .85 = 4,020.37 #Total Free + Rate rDays ADA Reduced Price Children ** Enter on Part III Section C. Column (c) r,n .9 n r? ' Ba o Vista Child & Family Center, Inc. v v Head Start Program Basic Grant Budget Narrative January 1 - December 31, 1998 Personnel PA 22 $465,570 USDA 26,051 Total $491,621 The agency staffing pattern remains mostly identical to the 1997 Basic Grant figures. The 1998 budget reflects the 4.5% combined Cola and Quality increases awarded in 1997. The few changes are as follows: 1. The Parent Involvement/Social Services Coordinator's title has been changed to Family Services Coordinator. She will be supervising all Family Services/Health workers in the areas of Parent Involvement, Social Services, Health, Recruitment, and Enrollment. 2. The three Family Services workers and the one Health Services worker titles, job descriptions, hours and weeks of work have all changed. Their new title is Family Services/Health worker. Their job description has been changed to better meet the new single point of contact mandated in the revised Performance Standards. These positions use to work varied hours and weeks. This has been changed to better serve parents and children with a lower more equitable distribution of case loads. See detailed changes reflected below. 1997 Basic Grant 1998 Basic Grant Title Hours Weeks Title Hours Weeks Parent Involvement 35 45 Family Services/Health 30 44 1 Worker Worker Family Services 30 45 Family Services Worker 30 40 Worker Family Services 30 40 Family Services/Health 30 40 Worker worker Health Worker 20 40 Family Service/Health 30 40 Worker I Budget Narrative l 03\Grant\07299702 r 3. The ten hourser week Support Services Assistant job title and job description have P PP J J P ' been changed to better reflect the work performed for the Fiscal Component, which differs from job responsibilities the thirty hour per week Support Services Assistant. The new title is Fiscal Support Services Assistant. 4. The position in the 1997 budget titled Custodian has been changed to Building Maintenance/Custodian. This again is to better reflect the work being done in this 1 position. In the 1997 Basic Grant budget the agency chose to make a portion of these services purchased through contracts. For the 1998 Basic Grant the agency wishes to move the contractual custodial funds to personnel. This option should allow us both ' more timely and more cost effective services. This change allows the agency to have two building maintenance positions at the following: ' 1 Building Maintenance/Custodian 20 43 1 Building Maintenance/Custodian 10 52 ' 5. There have been changes in the titles, job descriptions, hours, and weeks paid out of USDA funds. The Cook Assistant's title has been changed to the title Kitchen Aide 11. The title Food Transportation has been changed to the title Kitchen Aide I. These title and job description changes have been made to better fit the duties performed by these staff members. Attached are new job descriptions. ' Fringe $104,972 Fringe benefit costs cover the cost of FICA, Medicare, unemployment, and health expenses. Health benefits are $139 per month per employee for each month of employee work. Travel $ 5,548 These funds cover conference registration, transportation, lodging, and meals for conferences such as, ADAPTT, Regional Training, NAEYC, and CAEYC, Masters,and the Directors Institute. $2,774 is allocated for staff and Board members as appropriate. The other $2,774 are allocated for parents. r Budget Narrative -' 03\Grant\07299702 1 Supplies PA22 $ 18,766 PP 1 USDA 3,000 Total $ 21,766 Supply costs are budgeted at the same amount as in the 1997 Basic Grant with the exception of the following two changes. The kitchen PA22 line item was reduced by $1,500. $3,000 of USDA funds are budgeted to cover the ever rising cost of kitchen supplies, such as paper products, plastic silverware, etc. The $1,500 of PA22 taken from kitchen supplies line item was moved to line item for printing. ' This was made necessary as the Grantee will no longer be supplying our agency with forms that are standard Head Start forms. ' Contractual $ 8, 073 The following two changes have been made from the 1997 Basic Grant. 1. The fee for the MSW contract funds was increased to $30 from $20.54 to enable us to offer quality services by our MSW consultant. 2. The janitorial funds were moved to personnel for Building Maintenance/Custodial hours as outlined in the personnel section above. Other PA22 $ 79,872 USDA 31,790 1 Total $111,662 The only increases to other were as follows: USDA Food Children increased to $ 31,700 " Maintenance & Repairs increased to 7,670 . 'Telephone increased to 6,805 'These increases were covered with the Cola Fund for 1997 Grand Total PA22 $682,801 USDA 60.841 PA20 1,990 745.63 ' Budget Narrative 03\Grant\07299702 1 ' CONFERENCE TRAVEL 1 Staff and Board of Directors Parents .............................................................:.. ��`-<Nevada�� ._<-><:<::400.00< > ><HSParent _> > :.......... > »1��300.00 $ $ Masters Washington DC (Fiscal Coordinator) (Two parents at $650 each) National - HS Parent Washington $ 525.00 Seattle $ 674.00 (Family Service D.0 (One parent) Coordinator) ADAPTT NAEYC East Coast $ 525.00 Regional $ 800.00 1 (Education Training Coordinator) (Two parents at $400.00 each) ADAPTT Regional California, $ 400.00 Training (Director) Neveda or ' Oregon National Seattle $ 462.00 (Director/Board Member) $ 462.00 ' Total $2774.00 Total $2774.00 i ' Budget Narrative 3 03\Grant\07299702 JOB DESCRIPTION j POSITION TITLE: FAMILY SERVICES COORDINATOR REPORTS TO: DIRECTOR ' QUALIFICATIONS: ' GENERAL Simi: Three years experience providing services to families of diverse culture,including case management. Two years experience in supervising and training staff and completion of courses in supervisor and management. Knowledge of social services resources, adult learning styles and \ and child development. 1 Valid California Driver's Incense • Preferred Computer literate EDUCATIONAL • Minimum: AA Degree in Social Work, Sociology,Psychology or related field. • Preferred: BA/BS Degree in Social Work, Sociology,Psychology or related field. 1 SKILLS • Aflo nium: Ability to enroll eligible children and recruit families and special ' needs children Ability to work with diverse cultures and ethnic groups and be ' familiar with life styles of parents. Ability to communicate with parents and staff. Ability to work under pressure Ability to work in a professional and confidential setting. Ability to accept supervision. 1 • Preferred: JOB DITTIES: Provide support,training, and supervision to agency's Family Service/Health Workers. Save as resource person for Family Service/Health Workers. ' Be familiar with and carry out the Head Start Performance Standards, Component Action Plans, and the current goals of the Head Start Program. ' Coordinate all Parent Involvement Activities including parents orientation, social services events, parent meetings and group education workshops. Coordinate all Social Services activities for families including ' recruitment, eligibility, enrollment,Family Needs Assessment, Family Action Plan and attendance. ' Collect data for Child Care Food Program Prepare and maintain enrollment records on Head Start children. Maintain records that relate to agency absentee policy. Locating community resources and maintaining up to date resource files. ' Do family assessments and family action plans. Tri parents in component area and assist parents in the OSPRL Counseling with parents as indicated and refer parents to community resources. Act as a liaison for parents and staff. Assist in maintaining family emergency information. Maintain confidential files. Assist in conducting community assessment. ' Assist parent in completing required forms as indicated. Transport parent to P.C. meetings and other training sessions. Provide support and training to Policy Committees and center committees. 2 ' Assist in writing Social Services and Parent Involvement component plans. ' Be able to work independently and prioritize work load. i i 3 BAYO VISTA CHILD AND FAMILY CENTER, INC . HEAD START JOB DESCRIPTION 1 POSITION TITLE: FAMILY SERVICEIHEALTH WORKER REPORTS TO: FAMILY SERVICES COORDINATOR QUALIFICATIONS: GENERAL Minimum: • Professional behavior. ' . Valid California Driver's License and a reliable means of transportation. Current Physical examination and T.B. clearance. Good oral and written communication skills. ' . Justice Department Fingerprint/ Child Abuse Clearance. EDUCATIONAL Minimum: High School Diploma or GED Preferred: • Some college units in Psycology, Sociology, Child Development or any related fields. SKILLS Minimum: Ability to work with diverse cultures and ethnic groups and be familiar and respectful with lifestyles of parents ' • Ability to communicate with parents and staff. 1 1 • Ability to maintain accurate records • Ability to prepare reports and other documentation as required. Ability to work cooperatively with others. 1 . Ability to demonstrate planning and organizing skills ' . Ability to work independently and meet multiple deadlines. Willing to work with families in their homes, neighborhood settings, as well as the Head Start site. Familiarity with the community at large and knowledge of the agency's service area. Familiarity with the needs of economically disadvantaged preschool children and their families. ' Preferred: ' • Microsoft Word, Print Shop Deluxe 11 and/or ChildPlus knowledge. 1 JOB DUTIES: • Stringently adheres to agency's Confidentiality Policy and Procedure ' . Recruitment and enrollment of eligible children into BVCFC Head Start Establish and maintain supportive relationships with assigned Head Start families, ' conduct family interviews and assist families with access to community resources. Family Service/Health Workers are expected to work with families in their homes, as well as at the Head Start Center. Assist families in completing required forms P 9 Act as a liaison for parents and staff Facilitate transportation when appropriate (assigned by supervisor) for Head Start parents and/or children with their parents to health and identified family support services. • Transport Head Start parents to approved meetings and training sessions. ' . Assist in conducting community assessment ' 0 Responsible for assigned caseload. • Work at assigned center(s) in the set-up and maintenance of health and social service records and files. • Collect data, required reports and documentation for Child Care Food Program. • Maintain records, required reports, follow-up and documentation relating to the agency's Eligibility, Recruitment, Selection, Enrollment and Attendance Policies and Procedures. • Assist with completion of medicaUhealth history records of children, (Medical Developmental History, Immunizations). ' • Assist with medical and dental examination appointments make health referrals and provide support for treatment and follow-up as needed. • Assist with health and nutrition screening and assessments as needed. • Conduct FNA (Family Needs Assessment) and work with families to develop a Family Action Plan and through enabling and empowerment approaches, assist family in achieving goals of the Plan. • Responsible for assisting families by being advocates for them and supporting ' families in becoming advocates for themselves. • Make referrals to community resources and participate in follow-up activities. Work with various community agency personnel, communicating the needs of Head Start families and ways of meeting those needs. Communicating inadequacies of existing community services and assisting in improving the available services, or bringing in new services. Work as a team member with Head Start staff at assigned center(s); participate in projects accordingly; may be assigned to work in Head Start classroom in an emergency. • Assist the Teacher and other staff with parent meetings; participate in case conferences and parent education activities as assigned. Assist in all parent activities, Local Policy Committee, orientations, social events, parent meetings, group educational workshops as assigned. • Orientates and trains parents in all component areas and assists parents in the 0.S.P.R.1. ' • Distribute health, nutrition and social service information; maintain and update information/resource board at assigned center(s). Maintain and periodically update information/resource lists and files. 3 • Participate in staff meetings, training and recommended professional development opportunities. Attend all required meetings. • Documentation, as assigned • Assist in inventory and maintaining adequate supply of required forms and office supplies. ' . Answering the phone and taking messages • Driving of the agency van. • Fle)able hours, some evenings and weekends. ' • Other duties as assigned. Local Policy Committee Approval - 7/22/97 Board of Directors Approval - JOBDE&7197mb 4 JOB DESCRIPTION POSITION TITLE: FISCAL SUPPORT SERVICES ASSISTANT REPORTS TO: FISCAL COORDINATOR QUALIFICATIONS: GF iERAL ' Yhinn= Oneear experience is a similar position Y � Valid California driver's license • Preferred One year and one half years experience in similar position Computer experience in Lotus Classes in bookkeeping or accounting EDUCATIONAL • Minimum: Ifigh school diploma • Preferred: FI&school diploma Accounting and/or bookkeeping classes Computer classes ' SKIT,T S • Mnimum: Ten key by touch Experience in coding of bilis A/P skills in processing of bills Able to operate the following machines, copier,fax, and other office machines Filing Good phone and people skills Maintain confidentiality Computer experience in Micro Soft Windows,Nord & Lotus • Preferred: Minimum skills plus experience in double e�Ya g Proof reading of all items typed. ' Assist in maintenance of Fiscal files and records Assist with CCFP report processing Processing& recording of In-Kind for Agency ' Answer phones and take messages Maintains confidentiality Assist with Budget&Fiscal reports Make Bank deposits Operates all office equipment Work independently and meets multiple deadlines Drive agency van Other duties as required Available and wMing to work flexible hours JOBDESC6l97mb l 1 t 1 1 I i I JOB DESCRIPTION POSITION TITLE: Building Maintenance Custodian -2 ' REPORTS TO: Food Service Manager QUALIFICATIONS: iGENERAL • Minimum: General Knowledge of Building Maintenance • Preferred: One year experience In cleaninglsanitatlon skills California driver's license. EDUCATION • Minimum: High School Diploma or G.E.D. + Preferred: High School Diploma or G.E. D. 1 SKILLS • Minimum: Clean bathroomslclassrooms • Preferred: Do minor maintenance repairs Experience In sanitation/cleaning JOB DUTIES: Clean bathrooms,wash floors, clean sinks, mirrors daily Clean classrooms, pick up debris, vacuum rugs daily Pick up trash In doorway, around classroom area in and around daily. Pull weeds In playground once a month. Clean vacuum El Sobrante office weekly Work under direct supervision of Food Service Manager 1 Make a list of all custodial supplies needed/give to Food Service Manager. Rake and sweep playground area daily. ' Wash garbage cans once a week Shampoo carpets twice a year unless otherwise needed 031JobDesclBldg.Main.2 JOB DESCRIPTION POSITION TITLE: Building Maintenance Custodian-1 ' REPORTS TO: Food Service Manager QUALIFICATIONS: IGENERAL • Minimum: General knowledge of building maintenance 1 Preferred: One year experience in cleaningisanitation skills California driver's license. EDUCATION • Minimum: High School Diploma or G.E. D. • Preferred: High School Diploma or G.E.D. ' SKILLS Minimum: Clean bathrooms, floors, classrooms, kitchen, offices • Preferred: Experience In floor stripping,waxing, buffing. Do minor maintenance repairs JOB DUTIES: Work under direct supervision of Food Service Manager Cleans bathrooms(toilets,sinks,urinals,mirrors daily) Sweep, vacuum(where appropriate), scrub floors In bathrooms, classrooms,kitchen, hallways on dally basis. Pick up trash In playground and around doorways dally basis. Remove all trash from kitchen, classrooms, and offices. Strlptwax floors twice a year In the entire building. Clean hat"base boards Cleanisanitize garbage cans in kitchen/classrooms weekly Shampoo carpets as needed Clean windowstwindow sills three time a year ' Attend all staff meetings and workshops Prepare list of suppiiestgive to Food Service Manager Rake and sweep playground daily 03UobDesc1BldgMain.1 JOB DESCRIPTION POSITION TITLE: Kitchen Aide Ul REPORTS TO: Food Service Nlanager QUALIFICATIONS: IGENERAL Minimum: Knowledge of sanitation procedures - dishwashing Preferred: California Drivers License Food handling/sanitation Experienced 1 EDUCATIONAL • Minimum: High School Diploma or G.E.D. • Preferred: High School Diploma or G.E.D. SHILLS i • Minimum: Dishwashing skills • Preferred: Six months experience in food handling/sanitation JOB DUTIES: Work under direct supervision of Food Service Manager Assists the Food Service Manager in the food service of the program Wash breakfast/lunch dishes Pick up dishes from Garretson site Drive agency van Attend all staff meetings/workshops 1 Set up dishes for lunch Remove all garbage in kitchen 03UobDescTUtchen2 1 �JOB DESCRIPTION POSITION 'TITLE: Kitchen Aide - I REPORTS TO: Food Service Manage ' QUALIFICATIONS: GENERAL • Miuimurra: General Kitchen Skills Preferred: Experience in food handihi and sanitation p g Use of equipment and prober safety slandards California drivers license EDUCATIONAL • Minimum: IJigh School Diploma or C.E.D. I • Preferred: Nigh School Diploma or C.E. D. • Six rnonlhs experience in food service SKILLS I • Minimum: rood preparation - set ups - cleaning skills • Preferred: Carry out of master menu plan General cooking skills - proper use of equipment • .JOB DUTIES: Works under direct supervision of Food Service Manager- Assists the Food Service Manager in the food service program Attends all staff meetings/workshops Assists in food preparation for breakfast/lunch Set tip dishes for Bayo Vista Rodeo site Transport lunch and dishes to Garretson site General cleaning on a daily basis Drive agency van 03TornuUobnesc cr o .i� O N coo a, N r ~ Q 4? O G1 � y ,.. N v � -d G+ a •� � tin `,i`+ � � y v� o Yom-_ co � Vq rn W d). 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C 0 � C � -4) - T- c N o o c c s �„ o a on uaTi 5 45 t1 cn t� Q w t- to Ci- a t CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD & FAMILY CENTER, INC. 1997 GRANT APPLICATION ' BAYO VISTA CHILD AND FAMILY CENTER, INC. 3733 San Pablo Dam Road EI Sobrante, CA 94803 (510) 243-0813 Overview - Target Population Bayo Vista Child & Family Center, Inc. is a Delegate Agency of Contra Costa County Head Start. ' Bayo Vista Child & Family Center, Inc. has a contract with Community Services Department Head Start to provide Head Start services to 149 children and their families in our service area. This service area includes the cities and communities of Rodeo, Crockett, Port Costa, Pinole, Hercules, Tara Hills, Montalvin Manor, EI Sobrante, unincorporated areas of San Pablo, and some of the suburban areas of the City of Richmond. This area is commonly known as the northwest portion of Contra Costa County. Area Description and Demographics Bayo Vista Child & Family Center, Inc. provides services to the communities listed above. This area has experienced tremendous growth in the last several years. For example, the population of Hercules has increased from fewer than 1,000 to 16,829 within the last 18 years. There is a contrast in housing in the area. There are sections of Hercules, Pinole, and El Sobrante area where middle class residents live in newer, expensive homes, and older sections of town where many low income residents live. The Bayo Vista Head Start program provides services for 149 children and families at two sites located in Rodeo. Our administration offices are located at 3733 San Pablo Dam Road, EI Sobrante, California. We are seeking classroom space in Pinole and EI Sobrante communities. r 1305.3 COMMUNITY ASSESSMENT Child Development and Child Care Programs in our community that service children: The YMCA Child Development program in Rodeo serves 40 preschool children in all day care; their funding is based on the State of California Child Care Funds. Their waiting list is very rextensive; presently they have 200 waiting families. Basic Grant Revised: 7\30\97 03\Document\07309705 Page I PACE is a subsidized child care program. A family can be referred to a provider in their area. They also have a lengthy waiting list. Welfare reform has had a major impact on the families we serve. Many of our families are working or in training programs. Full time child care is a major issue for our Head Start families. ' We have contacted the West County Unified School District and the John Swett Unified School District to determine an estimated number of children with disabilities in our service area. Resources in the community that could be used to address the needs of Head Start eligible children and their families: The West County Unified ' School District and the John Swett Unified School District provides services to children with disabilities. Both districts provide services to Head Start preschool with disabilities. Other Community Resources and their availability and accessibility to Head Start families and children. (See chart#A). Recruitment area of Delegate Agencies The recruitment area of Bayo Vista Child and Family Center Head Start is located in northwest Contra Costa County. The area includes the 1 cities and communities of Crockett, Rodeo, Montalvin Manor, Tara Hills, ePinole, EI Sobrante, Hercules, and Port Costa. r Basic Grant Revised: 7\30\97 03005ument\07309705 Page Determine appropriate locations for centers. Currently our Head Start ' Centers are located a Bayo Vista and Garretson School. Bayo Vista ' has six classes. Garretson has two classes. Both centers are located at Rodeo. We are considering a site in Pinole to replace our Tara Hills Centers . We are continuing to look into the possibility of a site in EI ' Sobrante to serve our families on the far side of our service area. Currently our children are transported by bus from the community of EI ' Sobrante to Rodeo. Basic Grant Revised: 7\30\97 03\Do�ument\07309705 Page CHART # A COMMUNITY RESOURCES Availability and Accessibility to Head Start Eligible Children & Their Families Contra Costa County Health Department Clinics are located in Richmond and Martinez. These Clinics are located 10-15 miles from the communities we serve requiring public transportation or private autos. Public transportation may require two to three bus transfers. Contra Costa Social Services Offices located in Richmond and Hercules. ' Department Transportation to these offices is an issue for some of our families. ' Contra Costa Housing Authority Offices for Section 8 and the Bayo Vista Housing Project are located in Rodeo. Some families on the waiting list for Section 8 have been there for over two years. Public transportation to the housing office may require two bus transfers from some communities in our service area. Brookside Hospital, San Pablo Hospital care is an issue for our low income population. Brookside Hospital admits Medi-Cal patients and examines them in their emergency room. Doctors Hospital, Pinole Doctors Hospital treats Medi-Cal patients in their emergency room only. Private Physicians and Dentists The company that owns Brookside Hospital has purchased Doctors Hospital in Pinole. Presently the hospitals and some community groups are attempting to agree on how services will be provided to the West County community where both of these facilities are located. Basic Grant Revised: 7\30\97 031Do ument\07309705 Page COMMUNITY RESOURCES Availability and Accessibility to Head Start ' Children and Their Families ' Public Transportation Transportation is a major issue for many of our Head Start families. Public transportation is provided by two bus ' systems. Often passengers are required to transfer two to three times. 03\Document\07309705 Basic Grant Revised: 7\30\97 ' R3\\Do�ument\07309705 1 ' CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD & FAMILY CENTER, INC. 1997 GRANT APPLICATION ;.. Introduction ' As addressed in the Program Goals and Objectives Plan for the 1996-1998 program years, the Policy Committee met (and selected its Three Year Goals and Objectives program) on August 20, 1995. Our agency's plan for the next ftwo years is to focus on developing an effective intervention / prevention program on Family Abuse issues. Data collected from family assessments, interviews, staff observations, and community agencies indicate that Family ' Abuse issues are major problems in the community we serve. ' Bayo Vista was able to continue to make sufficient progress in pursuing our goals and objectives. This document will provide an outline of our progress. ' Current Status Goal One "The Bayo Vista Child & Family Center Head Start program will focus its training and technical assistance resources (PA20 funds) for 1996-1998 on developing an effective intervention / prevention program addressing Family Abuse issues." Objective Two, Year Two: To strengthen our training efforts in this area, and to develop new plans if parents and staff indicate a need. CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD & FAMILY CENTER, INC. 1997 GRANT APPLICATION • Objective Three, Year Three: To evaluate our Family Abuse prevention and intervention training program, and to continue with training based on the outcome of evaluation. During the 1996-1997 program year, our Head Start Staff and parents had the opportunity to attend at least one training in "Child Abuse Prevention and Intervention". Our Mental Health Consultant has presented three sessions on preventative mental health concerns. Our agency has provided information from the Family Wellness Project at UC Berkeley in at least two of the agency"s newsletters. Frog=Goals Objective j.doc Our Parent Orientation "Fun Shop" was in September of 1996. We stressed the preventive model of "Family Abuse Prevention". At our "Fun Shop" component booth tables, were training materials which stressed Bayo Vista's Family ' Wellness approach. Another goal was to develop a parent's group for male Head Start parents and ' grandparents. At our "Fun Shop" orientation we had a booth staff with our"Ione' male staff member to recruit male parents. We have had some successes-our policy group had a male member who actively participated. We will continue ' these efforts this program year. ' We did accomplish our goal of training two staff members to facilitate parenting classes. Program Goals/Objective r49 gdoc CONTRA COSTA COUNTY HEAD START ' DELEGATE AGENCY: BAYO VISTA CHILD & FAMILY CENTER, INC. 1997 GRANT APPLICATION ......:.....:. . . ...:::. ROG SM In May 1997, our agency and Policy Committee conducted a self assessment, using the OSPRI. Corrective actions plans were developed to address findings and compliance issues. 1 Parent Interest surveys were conducted and distributed at our "Fun Shop" orientation in Sept. of 1996. Results of these surveys indicate that Family Wellness issues are a major concern for many of the families we serve. We are ' using materials from the Wellness Guide Project, School of Public Health, UC Berkeley to address some of these issues. Our management staff has regular planning meetings to formulate plans for the program year. Our managers retreat was on April 15, 1997. The focus of this retreat was management and supervision. We had a facilitatorltrainer whose area of expertise is management. Our agency wide staff retreat was an May 9, 1997. One of the major focuses was planning and implementing the revised Performance Standards. Our restructuring plan was instituted in Jan. 1997 with the new budget year. We have a Health Services Coordinator and a Family Services Coordinator. This restructuring has strengthened our program operation. Our agency has developed service plans to address the revised Performance Standard effective January 1, 1998. Our agency will be complying with some of these regulations at the beginning of the program year in September 1997. Our service plans have addressed each of the major subparts and they are as follows- Subpart B - Early Childhood Development and Health Services Subpart C - Family and Community Partnerships Subpart D - Program Design and Management Corrective Action 1 031Grant108159702 ' Bayo Vista Head Start program has developed corrective action activities to address the following: ' ADMINISTRATION Corrective Action - Update employee Personnel Policies and Procedures ' manual. Reference a "Promotion Plan" in the Personnel Policies with a statement that the Head Start grant is funded from year to year and annual increases are not guaranteed. Time frame is August 30, 1997. Corrective Action - Reference checkP rocedures in each staff file as indicated. ' Time frame is August 15, 1997. Corrective Action - Establish and develop a centralized program for placement ' of volunteers. Time frame is August 15, 1997. HEALTH Corrective Action - Clarification needed regarding the use of Head Start form 49. Grantee will issue written directive that the Head Start form 49 will not be used. Time frame June 1997. Corrective Action -Additional staff will be trained in doing health screenings to ensure that the agency is meeting the 45 calendar days requirement. Time frame is October 16, 1997. Corrective Action - Screening room will be available to use for audiometer tests. Time frame is September 1997 to May 1998. Corrective Action - Hemoglobin/Hematocrit results will be documented on physical exam reports of each enrolled child. Time frame is October 1997. Corrective Action - Translated materials, as indicated will bep rovided to parents to ensure that they are informed of program activities. Time frame is August 30, 1997. Corrective Action - Isolation procedure is in place at every site to ensure effective communicable disease prevention. Time from is August 30, 1997. Corrective Action 03\Grant\08159702 ' EDUCATION Corrective Action - Children will be accompanied by one of the education staff when going to and from the bathroom at our Garretson center. Corrective Action - Each teacher will schedule a food experience two times per ' month, one of which must be reflective of cultural background of the children in the classroom. Time frame is September 1997 to May 1998. Corrective Action - Teachers will address at least one IEP/IP goal daily for each child. Time frame is September 1997 to May 1998. ' Corrective Action - The teacher will complete the child's observation form within the first 30 calendar days of the child's first day in class. Time frame is September 1997 to May 1997. Corrective Action - The teacher will complete the Brigance form within 45 calendar days of child's first day in class. Time frame is September 1997 to May 1998. Corrective Action - The teacher will complete the Humantics booklet within 90 days of the child's first day in class. Time frame is September 1997 to May 1998. Correction Action - The teacher will have written the initial goals on the individual plan within 45 calendar days of the child's first day of class. Time frame September 1997 to May 1998. Corrective Action - The Humantics will be reassessed by the teachers. The teachers will update the goals on the individual plan. Time frame is January to February 1998. Corrective Action - The teachers will complete the Bri ance, Humantics P 9 summary forms and the individualized lesson planning form. Time frame is September to November 1997. Corrective Action - All IP/IEP goals for each child must be addressed by the teacher each week on the lesson plan. Time frame is September 1997 to May 1998. Corrective Action - The home visit check list will be revised to ensure that required documentation is on the form. Time frame is August 1997. Corrective Action 3 O03\Grant\08159702 Corrective Action - The parent contact form for the second home visit will contain the wording "update and progress" and documentation of the materials discussed by the teacher. Time frame is March 1998. ' Corrective Action - Repair of wooden border. Time frame is August 1997. ' Pull weeds, remove debris, and rake chips at both sites. Time frame September 1997 to May 1998. All custodians will ensure all trash cans in classrooms are clean/have lids. Time frame September 1997 to May 1998. ' Corrective Action - Cover the exposed electrical wires located on the lower right side of the wall at the Garretson playground. Time frame is August 1997. Corrective Action - Garretson custodian will ensure the adult bathroom is free of cleaning supplies and is cleaned and disinfected on a daily basis. Time frame is September 1997 to May 1998. Corrective Action - Correction of undesirable conditions in the Tara Hills classroom. Time frame is August 1997. 1 Corrective Action - Obtain letter of approval from health department to assure PP P paint coatings are free of a hazardous quality lead. Time frame is August 1997. FAMILY SERVICES (PARENT INVOLVEMENT and SOCIAL SERVICES Corrective Action - Documentation of all staff and parent trainings to be turned into Family Services Coordinator by all managers immediately following the training. Time frame is June 1997 to May 1998. Corrective Action - Family Services staff will develop draft procedures for providing crisis intervention to families. Time frame July 1997. Corrective Action - Family needs assessment and action plans completed on families within 90 days of enrollment. Staff will do at least four follow ups. Time frame is September 1997 to May 1998. Corrective Action - Revisions of the attendance policy and procedure to provide for more timely reporting of absences. Time frame August 1997. Corrective Action 4 03\Grant\08159702 1 Corrective Action - All staff will follow the agency's confidentiality policy and procedure, including signing the "Access to File" form. Time frame June 1997 to May 1998. ' Corrective Action - Family Services staff will seek resources for translating all information to parents into their primary language. Time frame June 1997 to May 1998. Corrective Action - At initial enrollment interview staff will verify and document family's income using a form that is to be completed and signed. Time frame June 1997 to May 1998. 03\Grant\08159701 Corrective Action 5 03\Grant\08159702 ' Part 1305 - Eligibility, Recruitment, Selection, Enrollment, and Attendance in Head Start. The Final Rule - Head Start Program Performance Standards 45 CFR Part 1304 ' that addresses Part 1305 - Eligibility, Recruitment, Selection, Enrollment, and Attendance in Head Start has been changed to include Early Head Start which we do not currently operate. The mayor wording change from Community Needs Assessment to Community Assessment require no operational changes to our existing plan. Part 1306 - Head Start Staffing Requirements and Program Options The Final Rule - Head Start Program Performance Standards, 45 CFR Part 1304 ' that addresses Part 1306 - Head Start staffing requirements and program options were wording changes or in reference to Parent Child Center programs or Early Head Start which we don't currently operate. 03\Grant\08019706 e r e ............. ... . . .. .......... ... ... .. ....>::::: >: 1998 Budget (PA 20) ' Training and Technical Assistance (PA20) funds will be used to support Bayo Vista Head Start's overall goal - intervention and prevention of Family ' Abuse along with the agency focus on quality improvement of service. These funds will be used in conjunction with PA 22 Training and Technical Assistance funds. In 1998, we will offer training to Bayo Vista's staff, parents, and Board of Directors (as funds allow). Based on our agency's self-assessment, Bayo Vista Child and Family ' Center plans to use its 1998 allocation of $1,990 to address agency training needs. ' Training will be offered in (but will not be limited to) such areas as: ' 0 Family Abuse intervention and prevention for staff, parents, and our Board 10 Mental Health, Parent Involvement, Disabilities, Education, Health, Nutrition, and Social Services (training will be offered to assist Bayo Vista Head Start in addressing compliance issues); • Supervision and management (for our management staff); • Family Wellness and preventive mental health subjects; as well as Roles and responsibilities of Bayo Vista Head Start's Policy Committee and Board of Directors. On the following pages, you will find our T & TA Plan (PA20) for the program year 1997-1998. 03\document\07319706 to > :tx1:•::<:.:;:>::: o .Uri Lri "' c � o 0 ' L17 N N O N NN D) cn 649, r N O O N p N v m LLO m U m -� O 7 �m ;4 mCL Q ".. c ad U ...... as m c m c = o D rn O � C t4 E 7 E 7 m U U Q yCL v) p m lC i ::.:::�..::Q1E> > m m to : :;: :> .. : c 0 5 E a m Fo- .� m U � mCD 7E N is :: Y 0 ` w — .�.. }r N .. lC E LU LZ ' m .. . N co m C C RZ v L 2 pujU Cid cn CO mooCO CIO m co (13 O V N LL y( � W N CO i m CD w vCLE ca CL C E Lu� L.. N om R m O C O F- E v E w w _ — U) as C m a) m ca � o � m o a N c o mac c O OQ � am mL NC0m0matmy � � � CIO >' CM v) � mv) omEcceEo � In E � ma`s ° c a o 0 0 C:) 0 0 0 0 0 o0 000 000 ui �ri o00 000 oCq � oo � opo � .- CO :: > ::::':: U U is N U V m V m V m a 4 — ............ Ups p � U IE ca ca m CD cc 00 — m 2 gs is c :;: ::; E L v E m m o v c .......... CD p c c ' .i U C L C m m L .'. .:�''''.:: m ::;:►.r::� :;:•::.. �` m a mCD p C V1 m V1 C m C L y �- E m m � o c ca ca c o cL 4n a m M cd 0+.+ E En C m CD L .. L L ` = E: .::ms's'. m o o m e C (t3 . I ' .... E o E o m m c LL LL U cu m 43 f— ;;::::; : ::: CD 00 CD E � - ..... ' : U EC n� � a) Qa) m OLL 16 v 06 U O com m c mE m m D m m mCa Z7 d � '':> o � � amw ` o0E �` N SSU_ me _ CN CLca cE o m m o o= o c m ma a a o m cm m o m ►= o m a � cn cc C C m C ff(D O C N cc fa V m C O 00 �- L = m o on° ac E as s 5 ao E ca �+ ............ c E L v E c m Z m c m u cn m S tO1 :>;:: ::: m o m o o o m m o E y > o E y <h 1 � `4 ` ff GrantApplicat�on, I F dor. ,- }. a Irk Head Start ProgramOperation yin ContraCostaCountyg r Zx. m5 b� 3 "8 - J A-CAR 1998 � y a4 C x f January 1 , 1998 — December 31 , 1998 1 09CH0375/33 Submitted by: Contra Costa County, Board of Supervisors p ' Mark DeSaulnier, Board of Supervisors, Chairperson Elmira Sutton, Policy Council, Chairperson October 1 1997 t r C) rn U) ; c -n n m z cry i 1 i j t I I� 1 l I Community Services DepartmentHead Start Grantee Office Contra 2425 Bisso Lane, Suite 120 Administration Concord, California 94520-4830 1220 Morello Avenue, Suite 101 Costa (510)646-5540 Martinez, California 94553-4711Count\/ Fax (510)646-5551 (510) 313-7350 J . Tony Colon, Fax(510) 313-7385 Head Start Program Director ' Scott Tandy, Director September 17, 1997 ' Ms. Maria Fort Head Start Program Specialist Region IX, ACF 1 50 United Nations Plaza San Francisco, CA 94102 Re: 1998 Basic Grant Application Dear Ms. Fort: ' Enclosed you will find an original and two copies of the Contra Costa County 1998 Basic Grant Application. ' This application was presented to and approved by the Head Start Policy Council on Friday, September 5, 1997. The application was presented to and approved 1 by the Contra Costa County Board of Supervisors on Tuesday, September 16, 1997. I Please contact Tony Colon, Head Start Director (510) 646-5540, if you have any questions. Sincerely, �2 Acoandy, Dire cto Community Servic Department ' Affirmative Action I An Equal Opportunity Employer 'APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE October 1, 1997 Pending (17TYPE OF SUBMISSION 3. DATE RECEIVED BY STATE State Application Identifier Application Pr�pplicaSon October 1, 1997 Pending ❑Construction ❑Constriction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier ■ Non-Construction ❑Non-Construction October 1, 1997 09CH0375/33 5. Applicant Information Legal Name: Organizational Unit Contra Costa County, Board of Supervisors County Government Address(give city,county,state and zip code) Name and telephone number of the person to be contacted on matters involving 2425 Bisso Lane, Suite 120 this application(give area code) Concord,California 94520 Scott Tandy, Executive Director (510)-313-7350 6. EMPLOYER IDENTIFICATION NUMBER(EIN): 7. TYPE OF APPLICANT:(enterappropriate leiterin box) B 9 4 - 6 0 0 0 5 0 9 A. State H. Independent School Dist. B. County I. State Controlled Institution of Higher Learning 8. TYPE OF APPLICATION: C. Municipal J. Private University New 0 Continuation Revision D. Township K. Indian Tnbe E. Interstate L. Individual If revision,enter appropriate letter(s)in box(es): F-1 D F. Inter-municipal M. Profit Organization A. Increase Award B. Decrease Award C. Increase Duration G. Special District N. Other(Specify) D. Decrease Duration Other(specify): 9. NAME OF FEDERAL AGENCY: HHS/ACF 110. CATALOG OF FEDERAL DOMESTIC 11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT: ASSISTANCE NUMBER: 93 - 600 Head Start TITLE: Head Start 1998 Annual Grant Application 12.AREAS EFFECTED BY PROJECT(cities,counties,states,etc.) Contra Costa County 13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICT OF SWDa1e Enang Dare a.applicant b.Project 1/1/1998 12!31/1998 07, 10 07, 10 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal $ 6,641,223 .00 a. YES THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON b. Applicant $ .00 DATE October 1, 1997 C. State $ .00 d. Local $ 1,660,306 00 b. NO ❑ PROGRAM IS NOT COVERED BY EO.12372 e. Other $ .00 ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f. Program Income $ .00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g. Total $ 8,301,529 -00 ❑ Yes if"Yes,"attach an explanation. 0 No 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT.THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Typed Name of Authorized Representative b. Title c. Telephone Number Scott Tandy Executive Director (510) 13-7350 d. Signature of Authorized Represe" 7 /' e. Date Signed Previous Editions Not Usable Standard Form 424 (Revd-881 Prescribed by OMB Circular A-102 ' Authorized for Local Reproduction 1 1 PART II PROJECT APPROVAL INFORMATION 1 1 r 1 1 r 1 1 r 1 1 1 i r DM\Document2 r00/00/00 0:00 AM HEAD START GRANT APPLICATION POLICY COUNCIL APPROVAL 1 BOARD ORDER EXECUTIVE ORDER 12372 ' STATE POINT OF CONTACT PROJECT NOTIFICATION CERTIFICATION Contra Costa County, Board of Supervisors Legal Organization Name [ X ] Has [ ] Has Not Submitted This Application To The State Point of Contact Office. Date Submitted to the State Point of Contact Office date ignatu e of Authorized 011 I Date ' Comments: (THIS FORM MUST BE COMPLETED AND ATTACHED TO THE SF-424 APPLICATION). HDS GRANTS MANAGEMENT ' 3-A EXECORDR OMB APPROVAL No.0348-0040 ASSURANCES-- NON-CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further,certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case,you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal Abuse Office and Treatment Act of 1972 (P.L. assistance, and the institutional, managerial and 92-255), as amended, relating to financial capability (including funds sufficient nondiscrimination on the basis of drug abuse; (f) to pay the non-Federal share of project costs) to the Comprehensive Alcohol Abuse and ensure proper planning, management and Alcoholism Prevention, Treatment and completion of the project described in this Rehabilitation Act of 1970 (P.L. 91-616), as application. amended, relating to nondiscrimination on the 2. Will give the awarding agency, the Comptroller basis of alcohol abuse or alcoholism; (g) §§ 523 General of the United States, and if appropriate, and 527 of the Public Health Service Act of the State, through any authorized representative, 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as ' access to and the right to examine all records, amended, relating to confidentiality of alcohol books, papers, or documents related to the and drug abuse patient records; (h) Title VIII of award; and will establish a proper accounting the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 system in accordance with generally accepted et seq.), as amended, relating to non- accounting standards or agency directives. discrimination in the sale, rental or financing of 3. Will establish safeguards to prohibit employees housing; (i) any other nondiscrimination from using their positions for a purpose that provisions in the specific statute(s) under which iconstitutes or presents the appearance of application for Federal assistance is being made personal or organizational conflict of interest, or and 0) the requirements of any other personal gain. nondiscrimination statute(s) which may apply to the application. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of 7. Will comply, or has already complied, with the the awardingagency, requirements of Titles II and III of the Uniform g y' Relocation Assistance and Real Property 5. Will comply with the Intergovernmental Acquisition Policies Act of 1970 (P.L. 91-646) Personnel Act of 1970(42 U.S.C. §§4728-4763) which provide for fair and equitable treatment of relating to prescribed standards for merit systems persons displaced or whose property is acquired for programs funded under one of the nineteen as a result of Federal or federally assisted statutes or regulations specified in Appendix A programs. These requirements apply to all of OPM's Standards for a Merit System of interests in real property acquired for project ' Personnel Administration (5 C.F.R. 900, Subpart purposes regardless of Federal participation in F)• purchases. 6. Will comply with all Federal statutes relating to 8. Will comply with the provisions of the Hatch - nondiscrimination. These include but are not Act (5 U.S.C. §§ 1501-1508 and 7324-7328) limited to: (a) Title VI of the Civil Rights Act of which limit the political activities of employees 1964 (P.L. 88-352) which prohibits whose principal employment activities are discrimination on the basis of race, color or funded in whole or in part with Federal funds. national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 9. Will comply, as applicable, with the provisions 1681-1683, and 1685-1686), which prohibits of the Davis-Bacon Act (40 U.S.C. §§ 276a to discrimination on the basis of sex; (c) Section 276a-7), the Copeland Act (40 U.S.C. § 276C § , and the Contract Work U.S.C.18 874 504 of the Rehabilitation Act of 1973, as and ) amended (29 U.S.C. .§§ 794), which prohibits Hours and Safety Standards Act (40 U.S.C. §§ discrimination on the basis of handicaps; (d) the 327-333), regarding labor standards for federally Age Discrimination Act of 1975,as amended(42 assisted construction subagreements. U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug STANDARD FORD1 42413 (4-88) PRESCRIBED BY OMB CIRCULAR A-102 ' AUTHORIZED FOR LOCAL REPRODUCTION i 10. Will comply, if applicable, with flood insurance 13. Will assist the awarding agency in assuring purchase requirements of Section 102(a) of the compliance with Section 106 of the National Flood Disaster Protection Act of 1973 (P.L. 93- Historic Preservation Act of 1966, as amended 234) which requires recipients in a special flood (16 U.S.C. 470), EO 11593 (identification and hazard area to participate in the program and to protection of historic properties), and the Ar- purchase flood insurance if the total cost of in- chaeological and Historic Preservation Act of surable construction and acquisition is $10,000 1974 (16 U.S.C. 469a-1 et seq.). or more. 14. Will comply with P.L. 93-348 regarding the 11. Will comply with environmental standards protection of human subjects involved in re- which may be prescribed pursuant to the fol- search, development, and related activities lowing: (a) institution of environmental quality supported by this award of assistance. control measures under the National Environ- 15. Will comply with the Laboratory Animal Wel- mental Policy Act of 1969 (P.L. 91-190) and fare Act of 1966 (P.L. 89-544, as amended, 7 Executive Order (EO) 11514; (b) notification of U.S.C. 2131 et seq.) pertaining to the care, han- violating facilities pursuant to EO 11738; (c) dling, and treatment of warm blooded animals protection of wetlands pursuant to EO 11990; held for research, teaching, or other activities (d) evaluation of flood hazards in floodplains in supported by this award of assistance. accordance with EO 11988; (e) assurance of 16. Will comply with the Lead-Based Paint Poison- project consistency with the approved State management program developed under the ing Prevention Act (42 U.S.C. §§ 4801 et seq.) Cwhich prohibits the use of lead based paint in Coastal one Management Act of 1972(16 U.S.C. construction or rehabilitation of residence struc- §§ 1451 et seq.); (f) conformity of Federal ac- tions to State (Clear Air) Implementation Plans tures. under Section 176(c) of the Clear Air Act of 17. Will cause to be performed the required financial 1955, as amended (42 U.S.C. § 7401 et seq.); and compliance audits in accordance with the (g) protection of underground sources of drink- Single Audit Act of 1984. ' ing water under the Safe Drinking Water Act of 18. Will comply with all applicable requirements of 1974, as amended, (P.L. 93-523); and (h) pro- all other Federal laws, executive orders, regula- tection of endangered species under the tions and policies governing this program. Endangered Species Act of 1973, as amended, ' (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related to protecting components or potential compo- nents of the national wild and scenic rivers system. ' Signature of Authorized Certifying Official Title Executive Director Application Orgahlzation Date Submitted Contra Costa County Head Start 2425 Bisso Lane Suite 120 C� Concord, CA 94520-4830 1n ' SF 424B(4-88)BACK CERTIFICATION OF HEAD START ADMINISTRATIVE COSTS We Contra Costa County, Board of Supervisors have reviewed ' (Name of Grantee) 45 CFR Part 1301.32 and certify that the development and administrative cost to administer the Contra Costa County Head Start Program for the program year January 1, 1998 through December 31, 1998 will not exceed 15 percent of$ 8,301,529 (total Federal and non- Federal cost for programs accounts 20 through 22). Documents substaining administrative costs are available in our files for review by auditor and Office of ' Human Development Services/Health and Human Services Personnel. Sign ure,Certifying Official Date HDS GRANTS MANAGEMENT ADINUNCST CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Alternate I A. The grantee certifies that it will provide a drug-free workplace by: ' (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited ' in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; ' (b) Establishing a drug-free awareness program to inform employees about -- ' (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; ' (3) Any available drug counseling, rehabilitation, and employee assistance programs; and ' (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; ' (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a): (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will-- (1) Abide by the terms of the statement; and ' (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; ' (e) Notifying the agency within ten days after receiving, notice under subparagraph (d)(2) -from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under tsubparagraph (d)(2), with respect to any employee who is so convicted-- ' (1) Taking appropriate personnel action against such an employee, up to and including termination; or ' Page I of 2 (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; ' (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). ' B. The grantee shall insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (street address, city, county, state, zip code) Contra Costa County Head Start 2425 Bisso Lane, Suite 120 Concord, Contra Costa County, California 94520-4830 ' Signature of Authorized Certifying Official Typed Name and Title �A Scott Tandy, Executive Director ' Application Organization Date Submitted Contra Costa County Head Start C ' 2425 Bisso Lane, Suite 120 Concord, CA 94520-4830 ' DRUGFREI ' Page 2 of 2 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER ' RESPONSIBILITY MATTERS-- PRIMARY COVERED TRANSACTIONS ' By signing and submitting this proposal, the applicant, defined as the primary participant in accordance with 45 CFR Part 76, certifies to the best of its knowledge and believe that it and its principals: ' a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency; b) have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, ' State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery; bribery, ' falsification or destruction of records, making false statements, or receiving stolen property; c) are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and ' d) have not within a 3-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. The inability of a person to provide the certification required above will not necessarily result in denial of participation in this covered transaction. If necessary, the prospective participant shall submit an explanation of why it cannot provide the certification. The ' certification or explanation will be considered in connection with the Department of Health and Human Services' (HHS) determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification of an explanation shall disqualify such person from participation in this transaction. The prospective primary participant agrees that by submitting this proposal, it will include the clause entitled "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion -- Primary Covered Transactions," provided below without modification in all lower tier covered transactions and in all solicitations for lower tier ' covered transactions. Signature of Authorized Certifying Official Typed Name and Title Scott Tandy, Executive Director Application Organization Date Submitted Contra Costa County Head Start ' 2425 Bisso Lane, Suite 120 Concord,CA 94520-4830 ' DEBARI ' CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY ' AND VOLUNTARY EXCLUSION-- LOWER TIER COVERED TRANSACTIONS (TO BE SUPPLIED TO LOWER TIER PARTICIPANTS) ' By signing and submitting this lower tier proposal, the prospective lower tier participant, as defined in 45 CFR Part 76, certifies to the best of its knowledge and belief that it and ' its principals; a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or ' voluntarily excluded from participation in this transaction by any federal department or agency. ' b) where the prospective lower tier participant is unable to certify to any of the above, such prospective participant shall attach an explanation to this proposal. The prospective lower tier participant further agrees by submitting this proposal that it ' will include this clause entitled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions," without modification in all lower tier covered transactions and in all solicitations for lowef tier covered transactions. ' Signature of Authorized Certifying Official Typed Name and Title K! � Tdl-fvi�l Scott Tandy, Executive Director iApplication Organization f Date Submitted Contra Costa County Head Start G� 2425 Bisso Lane, Suite 120 ' Concord, CA 94520-4830 1 ' LTDEBRI Certification Regarding Lobbying Certification for Contracts, Grants, Loans and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: ' 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee ' of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the ' extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. ' 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of ' any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that ' all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this ' transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. ' Signature of Authorized Certifying Official Typed Name and Title 1 � Scott Tandy, Executive Director ' Application Organization Date Submitted Contra Costa County Head Start �. ' 2425 Bisso Lane, Suite 120 j Concord,CA 94520-4830 Note: If Disclosure Forms are required, please contact: Mr. William Sexton, Deputy Director, Grants and Contracts Management Division, Room 341F, HHH Building, 200 Independence Avenue, S-W, Washington, D.C. 20201-0001 LOBBYNI 1 1 TO 0° > ml o -i i i O N O 0i N to O n Cl) .M s M COO I I N n 100 ! Do n n N N 01; t0 tD 1n N N I I I O I Lo N I I Cl) n N I M co a - 01 l to N O to N M! v N N a a M M O M ! O) O t0 M Qt0 .. to ! 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OI O 00000 O o W j � N vv v' ( v ! v vvv 'av v v !� i Wi �I � �I I I o J O V m V' Cl)(D i (1�i (D I N N (O rn v I� co i � �I i(n (n I I.1 o (O i i O O j N N 00 I-� L6 L OcCI U) I N CC) ! ��^ �-� C7 (D N (n O N SNI jI mINi LO inu) LOv (o N N (n `, I� l I Cn ii I c W l O C OI C I O m l U O i vi I Y Zo CO oZ .�I i m Y> I Iol > O = In eS - (T ro Ns W0OC - U) c6 .c6 C C > (d Q O 0 0 0 0 Z O OI _ `d'i ` E ro H � � � � � cn Z U dI CL Qa N Ni Ni L j Q�7 N N N N O I N W W (n (n () (n (n U) c �.Q U: iZ Q' O O J 01 CO � �i m E E E E E E to Q I ro > > ro ro ro (a ro ro ro O Z LZ T T i. W m CO (( 11 LL !t lL tL 2 In > P7 N N N N N r .- r r r (n (D N i W W C) D 1 ro tW � TT N W JI W W W W W W W W W W W W W W 1 CONTRA COSTA COUNTY HEAD START 1998 GRANT APPLICATION BUDGET NARRATIVE i The Contra Costa County Directly Operated Program budget for 1998 grant application is $5112 , 347. Personnel (6.a) $2,953,776 ' The following changes were made in the personnel category for 1998: Administration A half-time position is being created for a Program Analyst. This Program Analyst will analyze program structure and advise the administration on program development. The ' analyst will also act as consultant on program changes. Coordination The three former service areas (GOP-West, GOP-Central and GOP-East) have been consolidated into two areas, now named Bay and Delta. In keeping with this consolidation, the ' management structure of the former components has also been reorganized, and the positions consolidated to fit the new service area structure. The three management positions in Health, Disabilities, and Mental Health, have been combined ' into two positions called Head Start Special Needs/Mental Health managers. The management positions in social Services and Parent Involvement have been combined into two Head Start Family Service supervisors. The three previous Area Manager positions have been combined into two positions which will provide supervision to staff in the two newly ' formed service areas. Education The directly-operated program will be serving the children ' five days a week for eight hours per day; this will provide two separate sessions of four hours each for morning and afternoon classes. The hours and weeks for Head Teacher, ' Teacher II, and Teacher I positions have been standardized throughout the service areas: Head Teachers will be working forty hours a week; Teacher II positions have been changed ' to thirty-three hours a week, and Teacher I positions have been changed to forty hours per week. Each of these positions will be for a forty-two week term. t Two new full-time Teacher II positions have been created to provide for floating substitutes. ' Bi-lingual pay has been provided for those bi-lingual staff members who directly serve the Head Start families and children. ' Pual Roles The grantee converted the former Family Service Assistants, 1 Program Assistants and Health Assistants to a single classification called the Family Service Workers. The grantee is integrating the rolls of these positions to form a single point of contact for our Head Start Families. ' The Disabilities Specialist in the 1997 budget has been eliminated. The services provided by this position have ' been incorporated into the position of Head Start Special Needs/Mental Health Manager. Fringe Benefits (6.b) $1,057,452 Fringe Benefits include FICA, Worker's Compensation, SUI , SDI , Health, Dental , Life, and Retirement. ' occupancy (E.3k $ 446,844 The occupancy category decreased overall due to the loss of the Garin Office and to lowered space allocations at the Community Service Department administration office and the Las Deltas ' program site. There are also minor rent increases and decreases at our program sites. Other Occupancy costs such as custodial , maintenance and repair expenses stayed the same because the costs budgeted for the Garin Office was replaced by the new Marsh Creek ' program site. Security costs also decreased because of a new allocation rate for this service in West County. ' Child Travel E-4) $ 53,709 In the 1997 Grant Application Budget, Contra Costa County Grantee set aside $170,000 to contract out the transportation service to our children. This did not occur. In the 1998 budget the costs that comprised the $170,000 was reapportioned back into the various sub-categories of personnel and fringe benefits and ' vehicle operating/maintenance and repair costs. Travel (E-5) $ 23,260 ' Parents and staff will travel to the NHSA Conference, the Region IX Association Annual Training Conference, the Region IX Association Meetings in March 1998 , June 1998 , and October 1998 , ' as well as the NHSA Parent Training in December 1998. Details of travel expenses are outlined in Schedule C-1 . ' Nutrition (E-6) $ 97,818 Nutritional services will be contracted out to the Community ' Services Department Child Nutrition Division for the Bay Service Area, and to Mt. Diablo School District and Antioch School District for the Delta Service Area. The nutrition costs ' decrease from last year's budget due to the transfer of 40 children's slots from Bay Service Area to Delta Service Area where the food service is contracted at a lower cost; additionally the CCFP and USDA funding for 1998 includes two 1 years of increased reimbursement rates which were not reflected in the 1997 budget. Equipment & Furniture (6.h) (E-7) $ 25,800 Office machine rental increased from last year by $2 ,000 to cover an additional rental fee. ' Supplies (E-8) $ 1430,882 ' The Classroom/Homebase budget has been increased by $17 ,840 to cover the additional costs of replacing non-expendable classroom supplies. The Other Supplies line item increased $3 ,000 to cover the costs of transition supplies and $12 ,434 to cover an increase in computer supplies due to the increased use of computers by our staff and also in the classrooms. Other Child Services (E-9) $ 16,000 This sub-category has decreased $101,644 from last year for several reasons. The grantee no longer runs the Family Child Care Program which was budgeted for six months ( 1/97 through 6/30/97) . There is also a decrease of $7 ,000 in disability services that are now being provided free by nonprofit preschool assessment services for our children with disabilities. Other Parent Services (E-10) $ 26,850 The other parent services sub-category decreased by $5, 000 to reflect more realistically the costs that are being expended to ' date in our 1997 budget. This cost was decreased in the Parent Activities , Out-of-Town Travel and Local Miles line items. Other (E-11) $ 194,956 The cost of the grantee general liability increased by $3 ,000 , printing and advertising cost decreased by $5,600 due to the elimination of out-of-date forms. In addition, Community Service Department costs for contracted personnel are now included in this category. IN-KIND $1,278,087 The directly-operated program increased the value of the volunteer hour from $10.27 to $11 .64 . This increase was based on the pay rate for the Teacher 1 , step five position. I i I i i Z m 0 0 G) I jExhibit E-Line Item Budget a:formM Grantee: Contra Costa County Board of Supervisors - - Agreement No: 09CH0375 Fiscal Year: _ 1998^Program: Basic/TTA COMBINED Original X Modification A A C D TOTALCASH ADMINISTRATION NUMBEROF ACF ANDN'ON- NON-FEDERAL % S PERSONS FEDERAL IN-KIND FT PT E-1. PERSONNEL(Object Class Category 6.a) A. Administrative 1. 2. 3. Head Start Director 1 70,533 100.00%1 70,533 1 - 4. Head Start Assistant Director 51,293 100.00%1 51,293 1 5. Accountants 82,036 100.00% 82,036 2 1 6. Secretary_ 49,866 100.00% 49,866 1 1 7. Clerks _ 122,437 100.00% 122,437 4Edlg- I I- - --ogr----am- -Ana�st 41,642 100.00% 41;642 1 Pr P ------- 10. ------ ---- ------------ --- ----------- ----� - 11. -- 12. J -- 13. 14. Subtotal $417,8061 $0100.00% $417,806 10 4 - - B. Coordination - - 1. Component Mgr-Education/Supervisor j 46,779 1 4. 3 Component Mgr-Family Sry Supervisor j 82,971 2 i -_ _ -- j 5. Component Mgr-Spec Needs/Mental Health 84,074 2 6 7. i 8. Area Manager 1 89,232 75%1 66,924 2 L 9. Subtotal $303,0561 $OF22,08%1 $66,924 7 0 -- C. Education - I. Teacher 785,061 40 2. Teacher Aide 311,690 23 3. Home Visitor 170,682 9 4. Billin ual Pay 19,500 5. Other Education Staff-Education Supervisors 152,390 4 Subtotal $1,439,324 $01 76 0 1. Health Aide 2. Other Health Staff(Specialist) 57,758 Subtotal $57,758 $0 2 0 1 _ E. Nutrition_ 1. Cook jL 2. Cook Aide 17,37618 j 3. Other Nutrition Staff 31,340 - 2 Subtotal $48,716 $0 0 10 F. Social Services 1. Social Service Aide ✓� 2. Other Social Service Staff Subtotal $01 $0 11;0�1 �0 G. Parent Involvement 111 _-_-1Parent Involvement Specialist 27,770 2. Other PareInvolvement Staff 0 1 Subtotal $27,77 $0 1 0 Exhibit E—Line Item Budget Grantee:Contra Costa County Board of Supervisors Agreement No: 09CH0375 --- —Fiscal Year 1998 Program: Basic/TTA COMBINED Original X Modification A B C D TOTAL CA SH ADMINISTRATION NUMBER OF i ACF AND NON- NON-FEDERAL % S PERSONS FEDERAL IN-KIND FT PT E-1. PERSONNEL Continued (Object Class Category 6.a) H. Maintenance 1. Custodian 2. Other Mtn_ce Staff-Building Service Worker 22,006 1 I Subtotal $22,006 $0 1 1 0 -Transportation _ 1 1 Bu_s Driver 53,575' 3 — 2 -Bus Aide Driver-----..-- 3. Other Transportation Staff Subtotal $53,575 $0 3 0 _ J. Dual Roles 1. Family Placement Workers 520,687 25 2. Teacher Aide/Bus Driver _ 3. Other Disabilities Staff 4. Program Assistants I 5, Family Service Specialist 31,170 1 H S Monitor 31,907 1 Subtotal $583,764 $0 1 27 0 SUBTTOTALPERSONNEL 2953,776 $0 16.41% 484,730 127 14 Vacancy Factor _ TOTAL PERSONNEL1 2,953,7761 1 16.41%1 484,7301 i# Line Detail (' Detail Listed on Schedule A. Personnel, Pages 1 - 3 j ------------ i ,I Ir r r . ' Exhibit E-Line Item Budget a:form971 Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 Fiscal Year:1998 Program: Basic/TTA COMBINED Original X Modification A e C TOTAL CASH ADMINISTRATION' ACFANDNON- NON-FEDERAL % 5 I FEDERAL IN-KIND E-2. FRINGE BENEFITS (Object Class Category 6.b) 1. Social Security 1 7.65%1 225,964 16.41% 37,082 2. State Disability 3. Unemployment 0.10%; 2,954 j 16.41% 485 4. Worker's Compensation 1.00% 29,538 16.41% 4,847 5. Health 14.35% 423,867 16.41% 69,559 6. Retirement 12.70% 375,130 j 16.41% 61,561 7. Other Fringe E-2 TOTAL FRINGE $1 057,452 $0 16.41% $173,534 E-3. OCCUPANCY 1. Rent detail below 6.h 93,356 01 16.30% 15,215 'I 2. Depreciation/Use Allowance 0 j 3. Utilities(6.h) 95,267 j 4. Telephone 6.h 48,000 j 25.00% 12,000 5. Building Insurance (6.h) 0 j 6. Child Liability Insurance 6.h 2,561 Ir-7. Maintenance/Repair detail below 6.h 139,810 8. Renovation 0 9. Other Occupancy detail below 6.h 67,850 44.58% 30,250 E-3 TOTAL OCCUPANCY $446,844 $0 1-2.-8-6o-/.T $57,465 Li e# Detail Descri tion Ij I� �L i, E-3.1 Rent CLASSROOM 12Mos TOTAL 12Mos TOTAL d. 1, Balboa $3,278 $39,336 10. Los Nogales 1251 $1,500 2. Davis Park 320 3,840 11. Bridgemont 12511,500 j, 3. Silver 250 3,000 12. Sunset 10mos 8201 8,200 j 4. Las Deltas 92 1,104 13. Marsh Creek 0 5, Cambridge 1 1 Total Classrooms 1 $78,141 6, Lavonia Allen 3301 3,960 j 7, Fairgrounds(10Mos.) 800 8,000 Morello Rent(CSD)* 15,215 8, Gehrin er 100 1,200 Total Office $15,215 �? 9, George Miller 1Omo 6501 6,500 1 TOTAL RENT $93356 Administration % Rent Administration Cost $15,215 16.30% $93,356 �I I E-3.3 Utilities = 100%Education (Office space includes utilities) 1 Includes water,gas,garbage,electricity $95,267 ' E-3.7 Custodial (Classroom only) 90,200 Requested Maintenance (Classroom only) 49,610 $139,810 E-3.9 Administration % Lease Mgmt. and Property Mgmt. 19,050 100.00% 19,050 I Bisso Lane Occupancy Costs 11,200 35.00% 32,000 W-GOP Security (Classroom only) 16,800 j Total Other Occu anc $30,250 44.58% $67,850 j Exhibit E-Line Item Budget Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 Fiscal Year:1998 Program: Basic/TTA COMBINED Original X Modification A B C. TOTAL CASH AUMINIST RATION ACF AND NON- NON-FEDERAL S FEDERAL IN-KIND ,l E-4. CHILD TRAVEL(Object Class Category 6.h) I 1. Contract/Rental j 0 2. Vehicle Maintenance/Repair 22,000 3. Vehicle Insurance 0 ' 4. Vehicle Operating Ex ense 21,059 S. Field Trips 6,450 6. Disabilities Travel 0 7. Other Travel (6.f) (Transportation Consultant) 4 200 669,716 1 E-4 TOTAL CHILD TRAVEL 53,709 669,716 E-5. STAFF TRAVEL 1. Out-of-Town (6.C) (Schedule C-1) 23,260 50.00% 11,630 2. _Local (6.h) 70,000 17.50% 12,250 E-5 TOTAL STAFF TRAVEL 93 260 0 25.61% 23,880 E-6. NUTRITION AND FOOD 1, Children's Food (Detail Below) 54,278 2. Adult's Food 43,540 j 3. Other Nutrition E-6 TOTAL NUTRITION&FOOD 97.8181 0 0.00% 0 j E-7. EQUIPMENT&FURNITURE 4 1. Vehicle Purchase 0 2. Office 0 3. Classroom/Outdoor 0 1i 4. Kitchen 0 5. Equipment/Maintenance/Repair 15,000 6. Other Furniture/Equipment (Copy Machine Rental12,800 100.00% 12 800� E-7 TOTAL FURNITURE&EQUIP. 27,8001 01 46.04% 12,800 j ne # Detail Descri tion jj E-4,5 Field Trips: 39 Center Base Classes @$150/ea 5,850 4 Home Base Groups @$150/ea 600 $6,450 E-6.1 Total Cost CB=Center Base HB=Home Base !i West-GOP Central-GOP East-GOP B (CB) 180 (@.82) 60 (@1.05) 140 (9.90) j L CB 360 @2.0015 120 @1.90 280 91.75 jl LSCB 180 @.4443 60 @ .70 140 @.425 170 Days subtotal $329,819 Cost $161,179 $55,250 $113,390 �I L HB 70 @1.90 S (HB) 70 (@ .70) 1_18 Da s Ijsubtotal 1 $2,912 $0 $2,912 $0 I� i, Total $332 731 $161 179 $58 162 $113,390 E-6.2 43,540 Adult Food I REIMBURSEMENT #Meals/B $ #Meals/L $ #Meals/S $ it Free 86.27% 55,730 1.045 112,427 1.89 56,697 0.5175 Reduced 10.06% 6,499 0.745 13,110 1.49 6,611 0.26 Base 3.67% 2,371 0.20 4,783 0.18 2,412 0.04 $327,592 64,600 $63,554 130,320 $232,882 65,720 $31,156 I� $278,453 Reimbursement at 85%attendance $97,818 Net Cost to Head Start 1 Exhibit E—Line Item Budget Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 Fiscal Year:1998 Program: Basic/TTA COMBINED Original X Modification A u c TOTAL CASH ADMI NISTRATION 4 ACF AND NON- NON-FEDERAL % $ FEDERAL IN-KIND II E-8. SUPPLIES(Object Class Category 6.e) ' 1. Office/Co in /Posta e 36,000 1 100 0%1 36,000 j 2. Cleaning 10,000 p 3. Classroom/Home Base 55,000 ! 1 4 Medical/Dental 1 2,500 5. Kitchen j 10,000 6. Disabilities Supplies 3,000 7. Other Supplies 27,382 50.00% 13,691 11 E-8 TOTAL SUPPLIES 143,882 0 34.54% 49,69111 E-9. OTHER CHILD SERVICES(Object Class Category 6:f or 6.h)" 1 1. Education Consultant 0 2. Substitutes 0 3. Volunteers Education 0 462,108 4. Medical/Dental Exam/Screening/Care 0 0 5. Mental Health Assessment/Care 2,000 6. Nutrition Consultant 0 �;�— 7. Speech Therapy 0 0 8. Disabilities Services it 9. ' Other Services 0 E-9 TOTAL OTHER CHILD SERVICES 16,0001 462,108 0.00°h 0 i !i Line # Detail Description E-8.2 1 Office Supplies for H S $36,000 E-8.2 1 Cleaning/Paper 10,000 i Classroom/Home Base 55,000 E-8.5 Kitchen(Paper Products) 11,000 SIE-8.7 Other Supplies(Misc) 7,448 Transition Supplies 4,685 ' Computers/Supplies 19,934 $27,382 I it I E-9. Assessment Materials $2,000 !i I 111 it } 1 I - I r 1 ' Exhibit E—Line Item Budget Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 Fiscal Year:1998 Program: Basic/TTA COMBINED Original X Modification A B j C SII I TOTALCASH I ADMINISTRA'T'ION I� ACF AND NON- NON-FEDERAL FEDERAL IN-KIND �I E-10. OTHER PARENT SERVICES l 1. Parent Activities 6.h 6,600! 2. Out—of—Town (6.c) Schedule C-1 9,400; 3. Local (6.h) 2,650: j 4. Other Parent Services(6.h) 8,200 E-10.Other Parent Services 26,850' 01 0.00% 0 E-11.OTHER (Object Class Category 6.f or 6.h) 1. Audit 6,000; 100%j 6,000 2. Legal 5,000 100%1 15,000 3. Theft Bond 0 1 4. General Liability Insurance 33,0001 100% 33,000 ' 5. Payroll/Accounting Payroll/Accounting4,000 i 100% 4,000 6. Publication/Subscriptions 4,000 7. Printing/Advertisin 7,500 100%° 7,500 I 8. T&TA CDA 3,000 9. Other T&TA 49,2691 10. Other Trainin 11,7001 0 1 11. Disabilities Training 6,050 12. Other Disabilities 0 i1 13. Volunteers—not education detail below 0 146,264 14. Other detail below 65,437 i i 18.25% 11,942 E.11 TOTAL OTHER 194,9561 146,2641 67,442 Line # Detail Description I I I 1 I Admin$ Admin 1 E.11—14 Temporary Clerks 6,500 6,500 100% Agency—_Membershi /Dues 4,000 Accounting Consultant 500 500 100% Facilities S ec. C S De t includes 11.23%Frin a Benefits 29,824 29,824 100% Contract S ec. C S De t includes 11.23°k Frin e Benefits 4,880 4,880 100% ' Contract Services(C S Dept) 19,733 19,733 100% 65,437 61,437 93.89% I I �I i 1 f Exhibit E-Line Item Budget Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 Fiscal Year:1998 Program: Basic/TTA COMBINED Original X Modification 1A R C TOTAL GASH ADMINISTRATION ACF ANDNON- NOS-FEDERAL FEDERAL I\-KIND E-12. INDIRECT COSTS 1. Indirect Costs 01 100.00%, �10 E-12 TOTAL INDIRECT SERVICES 0 E-13. TOTALS I. ALL BUDGET CATEGORIES 5,112,347 1,278,087 13.61%1 869,542 CONTRACTS WITH DELEGATES 2. FOR GRANTEES ONLY Detail Below 1,528,8761 382,219 11.22% 214,457 3. SUBTOTAL 6,641,223 1,660,306 13.06% 1,083,999 4. TOTAL BUDGET Cols A& B $8,301,530 1. Program Funds 4,979,243 2. Disabilities Services 80,835 3. T&TA Funds 52,269 4. Contracts With Delegates (E-13.2) 1,528,87611 Includes$4,290 T/TA Funds Total 6,641,223 ' TOTAL NON-FEDERAL BUDGET Cash $0.00 In-kind 1,660,306 ' Line# Description IN-KIND FOR DIRECTLEY OPERATE[PROGRAM $1,278,087 j E-9.3 Volunteers in Classroom 38/Classes x 170/da s x 4.0/hrs x 1 volunteer x$11.64/hr 300,778 ' E-9.3 Parent Invovement in Home Base Visits 87/parents x 40/weeks x 1.5/hrs x$11.64/hr. 60,761 E-9.3 Parent Invovement in Home Base Socializations/Field Trips. 87/parents x 18/events x 3/hrs x$11.64/hr. 54,685 3 Field Trip Supervision by Parents 38/classes x 3/Field Trips x 3/Parents x 5/hrs x$11.64/hr. 19,904 E-9.3 Parents Participation in Home Visits by Teachers and Family Service Workers. 744 Center Base Children x 2/visits by Teachers x 1/hr x$11.64/hr. 17,320 744 Center Base Children x 1/visit by Family Service Workers x$11.64/hr. 8,660 $462,108 E-9.4 Child Health Development Pro ram CHDP -Processin forms for State Medical, Dental,Nutrition,and Mental Health Services for Head Start Children. Consulting Head Start Specialists and training Head Start staff and parents. 30,000 ' E-9.4 Medical Exams by CHDP 70%of Head Start Children x 15% =122/Children x$30/exam. 3,660 0 adjusted ! E-9.7 Speech Therapy by School District Staff 232/Groups of Children x 2/hrs x 1/per yr x$40. 18,560 0 adjusted E-11.13 Parents Participation in Enrollment Process(87%of Child Population) 834/children x 87%x 1/Parent x 1/hr x$11.64/hr. 8,335 ' E-11.13 Parents Participation in Child's Dental Visits 834/children x 1/parent x 1/hr x$11.64/hr 9,708 E-11.13 Parents Participation in Child's Physicals 87%of Child Population) 834/children x 87%x 1/Parent x 2/hrs x$11.64/hr. 16,892 E-11.13 Consultants to Transition Advisory Committee School District Staff) ' 20 Staff x 50/hrs x$40/hr 40,000 r Exhibit E-Line Item Budget a:fonn971 Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 Fiscal Year:1998 Program: Basic/TTA COMBINED Original X Modification i ! A j e i c TOTAL CASH ADMINISTRATION %1 ACF AND NON- NON-FEDERAL FEDERAL IN-KIND it FRINGE BENEFITS (Object Class Category 6,b) 1. Social Security 7.659/.j 225,964! - 16.41% 37,082 2. State Disabilit 3. Unemployment 0.10°/.1 2,9541 1 16.41% 485 �j 4. Worker's Compensation 1.00%j 29,538] 16.41% 4,847 5. Health 14.359/61 423,8671 j 16.41% 69,559 6. Retirement 12.700/61 375,130 j 1 16.41% 61,561 1 7. Other Fringe ! E-2 TOTAL FRINGE 1 $1,057,4521 $01 16.41% $173,534 E-3. OCCUPANCY l 1. Rent detail below 6.h j 93,3561 01 16.30%1 15,215 2. Depreciation/Use Allowance 01 1 j 3. Utilities(6.h) 95,267 j ' 4. Telephone 6.h 48,0001 25.00% 12,000 5. Building Insurance (6.h) 01 6. Child-Ciabirity Insurance 6.h 2,561 1 7. Maintenance/Repair detail below 6.h 139,810 8. Renovation 01 9. Other Occupancy detail below 6.h 67,8501 44.58%1 30,250 E-3 TOTAL OCCUPANCY 6,8441 _$01 12.86% $57,465 ' LL%TDetail Description U I I E-3A Rent CLASSROOM 12Mos TOTAL 12Mos TOTAL i; 1. Balboa $3,278 $39,336 10. Los Nogales 1251 $1,500 l 2. Davis Park 320 3,840 11. Bridgemont 1 1251 1,500 3. Sifver 250 3,000 12. Sunset 10mos j 820 8,200 4. Las Deltas 92 1,104 13. Marsh Creek 0 jl 5. Cambridge 1 1 Total Classrooms $78,141 6. Lavonia Allen 330 3,960 1 -- 7. Fairgrounds(10Mos.) 800 8,000 Morello Rent(CSD)*1 15,215 8. Gehrin er 100 1,200 Total Office 1 $15,215 9. George Miller 10mo 650 6,500 TOTAL RENT 1 $93 356 l Administration % * Rent Administration Cost $15,215 16.30% $93,356 j E-3.3 Utilities = 100%Education (Office space includes utilities) Includes water,gas,garbage,electricity $95,267 E-3.7 Custodial (Classroom only) 90,200 Requested Maintenance (Classroom only) 49_6 10 $139,810 E-3.9 Administration % Lease M mt.and Property M mt. 19,050 100.00% 19,050 Bisso Lane Occupancy Costs 11,200 35.00% 32,000 W-GOPSecurity (Classroomonly) 16,800 Total Other Occupancy $30,250 44.58% $67,850 r ' Exhibit E-Line Item Budget Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 Fiscal Year:1998 Program: Basic/TTA COMBINED Original X Modification A j u c ij TOTAL CASH ADMINISTRATION ACF AND NON- NON-FEDERAL $ FEDERAL IN-KIND E-4. CHILD TRAVEL(Object Class Category 6.h) �- i. Contract/Rental 01 2. Vehicle Maintenance/Repair 22,0001 3. Vehicle Insurance 0 4. Vehicle Operating Expense 21,0591 5. Field Trips 6,450 6. Disabilities Travel 01 7. Other Travel 6. rans ortation Consultant 4,200 669,6041 ' E-4 TOTAL CHILD TRAVEL 53,709 669,6)4 0.00%1 0 E-5. STAFF TRAVEL �- I. Out-of-Town (6.C) (Schedule C-1) 23,2601 j 11,630 2. Local(6.h) 70,000 17.50% 12 250 1 E-5 TOTAL STAFF TRAVEL 93,2601 01 25.61%1- 23,880 rE-6. NUTRITION AND FOOD 1, Children's Food Detail Below 54,278 2. Adult's Food 43,540 3. Other Nutrition E-6 TOTAL NUTRITION&FOOD 97,818 0 0.00% 0 E-7. EQUIPMENT&FURNITURE r 1. Vehicle Purchase 0 2. Office 0 3. Classroom/Outdoor 0 ' 4. Kitchen 0 5., Equipment/Maintenance/Repair 15,000 6. Other Furniture/Equipment (Copy Machine Rental 12,8001 100.000/6 12,800 E-7 TOTAL FURNITURE&EQUIP. 27,8001 01 46.04%1 2,800 Line # Detail Description E-4.5 Field Trips: 39 Center Base Classes @$150/ea 5,850 j 4 Home Base Groups @$150/ea _600 ' $6,450 E-6.1 Total Cost CB=Center Base HB=Home Base West-GOP Central-GOP East-GOP B (CB) 180 (@.82) 60 (@1.05) 140 (@.90) L CB 360 @2.0015 120 @1.90 280 @1.75 S CB 180 @.4443 60 @ .70 140 @.425 F_ 170 Days subtotal $329,819 Cost $161,179 $55,250 $113,390 L HB 70 @1.90 IS (HB) 70 (@ .70) -118 Da s subtotal j $2,912 $0 $2,912 $0 Total $332,731 1 $161 179 $58,1621 $113,390 E-6.2 1 43,546 Adult Food REIMBURSEMENT #Meals/B $ # Meals/L $ # Meals/S $ ' Free 86.27% 55,730 1.045 112,427 1.89 56,697 0.5175 j Reduced 10.06% 6,499 0.745 13,110 1.49 6,611 0.26 Base 3.67% 2,371 0.20 4,783 0.18 2,412 0.04 _ $327,592 64,600 $63,5541 130,320 $232,8821 65,720 $31,156 $278,453 Reimbursement at 85%attendance $97,818 Net Cost to Head Start Exhibit E—Line Item Budget Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 Fiscal Year:1998 Program: Basic/TTA COMBINED Original X Modification A 6 C TOTAL CASH AD�tI NISTRA7'ION ACF AND NON— NON—FEDERAL °Jo 5 FEDERAL IN—KIND �E-8. SUPPLIES (Object Class Category 6.e) 1. Office/Copying/Postage 36,000 100.000/. 36,000 2. Cleaning 10,000 3. Classroom/Home Base 55,000 4. Medical/Dental 2,500 5. Kitchen 10,000 ( 6. Disabilities Supplies 3,000 t 7. Other Supplies 27 382 50 oo-/.T 13,691 E-8 TOTAL SUPPLIES 143,882 0 34.54% 49,691 E-9. OTHER CHILD SERVICES Ob'ect Class Category 6.f or 6.h)* 1. Education Consultant 0 2. Substitutes 0 3. Volunteers Education 0 462,108 4. Medical/Dental Exam/Screening/Care 0 0 5. Mental Health Assessment/Care 2,000 6. Nutrition Consultant 0 j 7. Speech Therapy 0 0 8. Disabilities Services 14,000 9. Other Services 0 E-9 TOTAL OTHER CHILD SERVICES 16,000 462,108 0.00% 0 Line # Detail Descri tion E-8.2 Office Supplies for H S $36,000 E-8.2 Cleaning/Paper 10,000 E-8.3 Classroom/Home Base 55,000 E-8.5 Kitchen(Paper Products 11,000 E-8.7 Other Supplies(Misc) 7,448 Transition Supplies 4,685 ' - Computers/Supplies 19,934 � $27,382 E-9.5 Assessment Materials $2,000 r ' Exhibit E-Line Item Budget Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 Fiscal Year:1998 Program: Basic/TTA COMBINED Original X Modification A B C , TOTAL CASH ADMINISTRATION ACF AND NON- NON-FEDERAL FEDERAL IN-KIND [-E--10. OTHER PARENT SERVICES 1. Parent Activities 6.h 6,600 2. Out-of-Town (6.c) Schedule C-1 9,400 ' 3. Local 6.h 2,650 4. Other Parent Services 6.h 8 200 E-10.Other Parent Services 1 26,850 01 0.00% 0 E-11.OTHER (Object Class Category 6.f or 6.h 1. Audit 6,000 100% 6,000 2. Legal 5,000 100%1 5,000 3. Theft Bond 0 4. General Liability Insurance 33,000 100% 33,000 5. Payroll/Accounting Payroll/Accounting4,000 100%j 4,000 6. Publication/Subscriptions 4,000 7. Printing/Advertising Printing/Advertising7,500 100%j 7,500 8. T&TA CDA 3,000 9. Other T&TA 49,269 10. Other Training 11,700 0 11. Disabilities Training 6,050 12. Other Disabilities 0 ' 13. Volunteers-not education detail below 0 146,375 14. Other detail below 65,437 18.25% 11 942 E.11 TOTAL OTHER 194,9561 146,375 20%1 67,442 ' Line # Detail Description i i I I Admin$ Admin% ' E.11-14 Temporary Clerks 6,500 6,500 100% Agency-Membershi /Dues 4,000 Accounting Consultant 500 500 100% j Facilities Spec. C S Det includes 11.23%Fringe Benefits 29,824 29,824 100% Contract Spec. C S Det includes 11.23%Fringe Benefits 4,880 4,880 100% Contract Services(C S Dept) 19,733 19,733 100% 65,437 61,437 93.89% I i i Exhibit E-Line Item Budget Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 Fiscal Year:1998 Program: Basic/TTA COMBINED Original X Modification ' IA B C TOTALCASH AUM Ih'I STRA"PION I` ACFANDNON-- NON-FEDERAL 1 FEDERAL IN-KIND INDIRECT COSTS 1. Indirect Costs 1 0i 100.00% 0 E-12 TOTAL INDIRECT SERVICES 0i I 100.00% oll E-13. TOTALS I. ALL BUDGET CATEGORIES 5,112,3471 1,278,0871 13.61%1 869,542 CONTRACTS WITH DELEGATES I 2. FOR GRANTEES ONLY Detail Below 1,528,8761 382,219 11..22%( 214,457 ' 3. SUBTOTAL 6,641,2231 1,660,3061 13.06%1 1,083,999 4. TOTAL BUDGET Cols A& B $8,301,5291 ' 1. Program Funds 4,979,243 2. Disabilities Services 80,835 3. T&TA Funds 52,269 4. Contracts With Delegates(E-13.2) 1,528,876Includes$4,290 T/TA Funds Total 6,641,223 TOTAL NON-FEDERAL BUDGET Cash $0.00 In-kind 1,660,306 ' � Line# �Description IN-KIND FOR DIRECTLEY OPERATE[PROGRAM $1,278,087 E-9.3 I Volunteers in Classroom 38/Classes x 170/da s x 4.0/hrs x 1 volunteer x$11.64/hr 300,778 E-9.3 I Parent Invovement in Home Base Visits 187/parents x 40/weeks x 1.5/hrs x$11.64/hr. 60,761 ' E-9.3 I Parent Invovement in Home Base Socializations/Field Trips. 187/parents x 18/events x 3/hrs x$11.64/hr. 54,685 E-9.3 Field Trip Supervision by Parents 38/classes x 3/Field Trips x 3/Parents x 5/hrs x$11.64/hr. 19,904 ' E-9.3 Parents Partici ation in Home Visits b Teachers and Famil Service Workers. 744 Center Base Children x 2/visits by Teachers x 1/hr x$11.64/hr. 17,320 744 Center Base Children x 1/visit by Family Service Workers x$11.64/hr. 8,660 $462,108 E-9.4 Child Health Development Program CHDP -Processing forms for State Medical, Dental,Nutrition,and Mental Health Services for Head Start Children. Consulting Head Start Specialists and training Head Start staff and parents. 30,000 ' E-9.4 Medical Exams by CHDP 70%of Head Start Children x 15% =122/Children x$30/exam. 3,660 0 adjusted ' E-9.7 Speech Therapy by School District Staff 232/Groups of Children x 2/hrs x 1/per yr x$40. 18,560 0 adjusted E-11.13 Parents Participation in Enrollment Process(87%of Child Population) 834/children x 87%x 1/Parent x 1/hr x$11.64/hr. 8,446 E-11.13 Parents Participation in Child's Dental Visits 834/children x 1/parent x 1/hr x$1 1.64/hr 9,708 E-11.13 Parents Participation in Child's Physicals 87%of Child Population) 834/children x 87%x 1/Parent x 2/hrs x$11.64/hr. 16,892 E-11.13 Consultants to Transition Advisory Committee School District Sta ' 20 Staff x 50/hrs x$40/hr 40,000 Exhibit E—Line Item Budget Grantee: Contra Costa County Community Service Department Agreement No: 09CH0375 Fiscal Year:1998 Program: Basic/TTA COMBINED Original X Modification # Line Detail Description Cont' E-11.13 ;Committee Meetings, Policy Council Meetings, Executive PC Meetings � 11 committees x 1 2/mos.x 4/members x 2/hrs x$11.64 12,292 12 PC Meetings x 10/members x 2/hrs x$11.64 2,794 12 Executive Meetings x 5/members x 3/hrs x$11.64 2,095 I � E-1 1.13 Parent Participation in Transition Activities Meeting, Field Trips,Training) 1 163/parents x 4hrs/yr x$11.64 54,149 146,375 I E-4.7 I Child transportation by Parents to Class I' Bay � j 120 children x 3 miles x 2/wa s x 31/cents er mile x 152 da s 33,926 ' 1 157 children x 2.5 miles x 2/ways x 31/cents per mile x 152 days. 28,272 Delta —j 118 children 2.5 miles x 2/was x 31/cents per mile x 152 0 adjusted 70 Home Base Socializations x 2.5 miles x 2/ways x.31 per mile x 18 sessions. 2,316 ' f Delta 160 children x 3.5 miles x 2/ways x 31/cents per mile x 152 days 52,774 Total Transportation E-4.7 Parent providing transportation to class. 1555/parents x.75/hr x$1 1.64/hr x 152/da s adjusted to 85%attendance) 552,315 669,604 j E-3.1 I Home Space for Home Base Families. ' 190 Families x 36/visits x$15/visit 16,200 0 adjusted E-3.1 Meeting rooms provided pro—bono by Sel a and Chapman University throughout ' the year. (adjusted) 22,471 0 adjusted E-1 1.10 CHDP Training and Consultation on medical procedures for staff and parents. 5,000 0 adjusted 1 1 1 1` i m� t �`; CJ3 c ' CCC HEAD START GRANT APPLICATION FY 1998 Changes The Community Assessment presents updates on census tracks for 1997, data of all County departments for 1993 to 1997, of the California Department of Education, of the Child ' Care Council and data of this Head Start ram.ro A comparison between the 1995-1996 P 9 ' Grant Application and this update shows: • Need for child care of children ages 3 to 5 expanded by 65% since 1995. ' • Cost of rent and housing has increased to 53% above the median US rate while ' reimbursement for Medi-Cal.and AFDC (TANF) are decreasing. • The number of Head Start families earning below $ 2,999 yearly increased 700% since 1995, those earning between $ 3,000 and $5,999 grew by 52%. • The number of AIDS cases in Contra Costa County has more than doubled since 1990. Therefore AIDS education was added to the goals of this program. ' • The Grantee Operated Program has consolidated its program structure from three areas to two divisions. • Full day child care has been integrated into the program schedule. ' hi year for the first time, Grantee has identified child care needs of income eligible • This y me, the G a families by neighborhoods rather than County areas. COMMUNITY ASSESSMENT ' 1 CCC HEAD START GRANT APPLICATION FY 1998 ' Program Area Contra Costa County, named "opposite coast' for its location across the Bay from San Francisco, was originally created in 1850. The County is bordered by water on three sides: San Francisco Bay to the west, the Sacramento River to the north, and the San Joaquin River to the east. Mount Diablo dominates the central part of the County. Approximately ' 883,000 residents live within 800 square miles in 18 cities and 21 unincorporated areas. q P ' Below you will find a map indicating the geographical location of Contra Costa County within the State of California. 1 Contra Costa County COMMUNITY ASSESSMENT ' 2 CCC HEAD START GRANT APPLICATION FY 1998 ' Service Delivery Contra Costa County Head Start serves a county with diverse needs: The map below ' shows the number of children in need for services per neighborhood and the service areas of each center. There are seven program sites located within the BAY area, two of them are operated by a delegate agency. There are 546 slots available for children in this region. 3580 3560.01 3591.01 44 .02 3650.01 s</0023592 02 ' 42 298 \ 261 ll 361 3630 3650.02 �suafJ� 6 _,.._ 1 171671 3wz ' �61 scT:317 3 K(40)--) 3601 113=nv1_DnANISY � 220 2 2�0 3560.02 BR (159—)u� 55 r`r 12511RIGHMCNO ��: 10�5 , �T,, 1� , 3610 LAS DELTAS (3 2, X,,o SILVER.(41f \ \_STt \ 3{10`.\ �•,,0 \ ' 3780 1 9 I 15 8 3800 I �NALMOA(ttn''�� .3540.02 �— \' 3540.01 usa.o: $d N Y3530.01 CENTER (#slots) C—Y�' 3522.0" Total Number of eligible children in this city Number of eligible children COMMUNITY ASSESSMENT 3 NT p pp�I 'ATION FY 1998 MEAD START GRA ram sites. CCC fifteen grogram rea contains 637 slots in } The DIABL4 a <� A--I ro 7 0 l�aWo �,l � � �..��"✓r O r TT7 �� • r� K or��f �� I��Y � � __�.-.--.. Wim" w V •!', C1� 1 D m - �� CLM CO / p 1 p , N T COMMON iTY ASSESSMEN ' CCC HEAD START GRANT APPLICATION FY 1998 Changes of Social Welfare Reform: Community Impact The California State Senate has recently formulated a State implementation plan for HR 3734. The Department of Social Service in Contra Costa County adheres to the ' guidelines of this Act and plans to put to work 5,400 family members receiving TANF in 1997, plus an additional 6,200 persons in 1998 and 7,300 persons in 1999. The unmet need for additional child care for children ages 3 to 5 of income eligible families will rise to 961 in 1998 ' and 4465 in 1999. Latino families will be mostly affected by these changes: of families living in poverty in the USA in 1994, 51.6% were Latino, while only 17.8% received AFDC. ' Overall Enrollment Actual enrollment in 1996/1997 totaled 1317 children and families compared to funded enrollment of 1183 and 9340 eligible families. tt�p Eligible families ' 1 Enrolled families Funded families COMMUNITY ASSESSMENT 5 CCC HEAD START GRANT APPLICATION FY 1998 Home languages are predominantly 0 English (52 %) and , s 0 Spanish (43 %). Asian (4 %) and Miscellaneous other languages complete the picture (1 CULTURAL DIVERSITY ' African-American and Hispanic families are the majority of families in this program. The ethnic diversity shows American — Indian (1 African —American (36 %) ' Asian (4 %), ' t Hispanic (42 %) and Caucasian (17 %) families. AGE OF ENROLLED CHILDREN ' 31% of the enrolled children were three years old, 69% were four years old. COMMUNITY ASSESSMENT 6 ' CCC HEAD START GRANT APPLICATION FY 1998 DISABILITIES One hundred and fifty seven (157) children with disabilities were enrolled ( Grantee Operated Program: 108, Delegate Agencies: 49) and constitute thirteen (13) % of the total of attending children. Speech and language impairment was pre-dominant (135 children) followed by physical / health impairment (10), mental / emotional disorders (9) and other impairments. 6% 6% 2% p Speech/ L. Physic. / H. Mental / E. C]Other 86% ' ELIGIBLES FOR CHILD CARE IN CONTRA COSTA COUNTY The Children and Family Policy Forum finds in the 1997 "Children's Report Card": "There are ' five major child care subsidy programs in Contra Costa County: General Child Care, Federal ' Block Grant, Title IV-A, State Preschool, and Head Start. Approximately 15% of eligible children are served by them." ' 40000 30000 � � p Eligible �.� � e . 20000 ' t 10000 Served O' OP �• COMMUNITY ASSESSMENT 7 CCC HEAD START GRANT APPLICATION FY 1998 The report continues: "Approximately 64% of all licensed care is center-based. The average cost of full-time pre-school childcare in a licensed center is equivalent to 56% of minimum wage. Licensed family day care homes are typically less expensive than centers. For parents with more than one young child, child care costs are an even greater barrier to economic self-sufficiency- COMMUNITY elf-sufficienc ." Y 1 COMMUNITY ASSESSMENT 8 t s 90 p 0 G) 20 ' CCC HEAD START GRANT APPLICATION FY 1998 M ®GRAM GO;A SY i4NfD B�1ECl'11/ES PLAN a 67, Introduction This section of the narrative presents the three original goals from the 1995-1996 Basic Grant Application followed by a discussion of progress toward these during the past ' two years. During program year 1997/98, the goals will be integrated into the Revised ' Performance Standards effective January 1, 1998. This Grant Application emphasizes ' realization of the Revised Performance Standards by developing goals and objectives from the subparts and paragraphs of the Revised Performance Standards. An outlook on 1 completing the three-year period attaining these goals concludes each sub-part. GOAL ONE: "The CCC CSD HEAD START program will focus its training and technical assistance resources for 1996-1998 on developing an effective intervention/prevention program for Family Abuse issues." Progress All staff are trained yearly in child abuse reporting laws, intervention techniques and timely referral procedures. PROGRAM GOALS AND OBJECTIVES 9 CCC HEAD START GRANT APPLICATION FY 1998 ' A comprehensive multi-disciplinary Case Management system provides in-depth prevention of family crises presenting indicators of possible escalation to family abuse. Children at all sites are presented the Child Abuse Prevention (CAP) curriculum. ' Parents are trained yearly in intervention / prevention methods by the CCC Child Abuse ' Prevention Council at each center. Parent meetings on Child Abuse Prevention were ' facilitated. Parents took the lead on these meetings and formulated the "CHILDREN'S BILL OF RIGHTS", which was published in the May newsletter 1997. As a result, the Child Abuse Prevention training was rated most effective (41%) of training events. ' Outlook A goal review committee will evaluate methods of intervention and prevention used ' duringthe past two ears and decide on a concrete Ian of action for child health and safety p Y p Y ' (1304.22(a)(5) ), developing family partnerships by integrating abuse prevention and ' intervention (1304.40(b)(1)(ii) ), and strengthening and expanding existing community partnerships for abuse prevention (1304.40 (c)(1)(iii) and 1304.41(a)(2)(vi) ). ' Staff will be trained for the third year in child abuse reporting and the law. (45 CFR ' 1340.2(d) ). New staff hired will undergo background checks for child abuse (1304.41(a)(2)(vi) ). ' Education Supervisors will be trained in Body Mind Exercise techniques. Trained ' supervisors will be tested and certified as BME trainers. This year, the basis for a double blind research study involving two control groups and a BME group of children will be set. PROGRAM GOALS AND OBJECTIVES ' 10 ' CCC HEAD START GRANT APPLICATION FY 1998 The following year, data will be collected to determine the efficacy of BME under supervision of the Health Advisory Board. The project will be evaluated during program year 2001/2. GOAL TWO: THE CCC CSD Head Start program will develop systems to support job training and employment of parents and community members. Design of the system will include ' parents, staff and community members. Progress A career development center has been integrated into the main office. Parents receive individual help with the PRINCETON / MASTERS job search curriculum in resume design, interviewing skills and salary negotiation skills. The center provides parents with current job search information, access to a computer, computer training, and a job referral service. The Social Service Department GAIN Division (Greater Avenues to Independence) ' and this Head Start program developed a continuing referral service for Head Start parents ' receiving TANF. Head Start parents are helped by GAIN staff with job search and resume development as well as provision of volunteer opportunities that can lead to employment. ' An extensive community partnership program ".EDUCATION IN CHILD CARE" ' involving seven community agencies was established. The partnership created a pilot project which gave 80 parents in Richmond (Bay Division) the opportunity to study and complete six ' Earl Childhood Education units, achieve licensing certificates and start working as Family Y g ' Day Care providers or as substitute teacher for Head Start / Child Development Centers. A new community partnership with "PROJECT SELF-SUFFICIENCY" was created for Head Start parents to provide job training for displaced homemakers. PROGRAM GOALS AND OBJECTIVES 11 ' CCC HEAD START GRANT APPLICATION FY 1998 ' The Social Service Manager formed a Memorandum Of Understanding with the Economic Opportunity Council to develop a Community Action Plan leading welfare recipients to join the workforce by providing new services, education opportunities and jobs. ' Head Start staff members participate in the Social Service Department Planning Team to develop shared databases and conduct joint community outreach to recruit and support ' Head-Start-eligible families preparing to join the work force. 9 p p 9 1 Outlook ' In the coming program year, the existing community partnerships mentioned above will ' be linked directly to Family Action Plans through standing referral procedures (1304.40(b)(1)(iii) ). ' The very successful pilot project "EDUCATION IN CHILD CARE" will be duplicated in the Delta Division in this coming program year, and will be repeated in the Bay Division. At the end of the program year, 120 Head Start parents will have joined the work force as child care professionals. ' Head Start staff will formulate a plan with the Social Service Department Planning Team to develop Single Point of Access Job Search Centers. A Parent Survey on Employment Services and Referrals will evaluate timelines of ' referral procedures, accessibility of job training programs, and impact of employment on families. PROGRAM GOALS AND OBJECTIVES ' 12 CCC HEAD START GRANT APPLICATION FY 1998 GOAL THREE: To provide parents and staff with prevention and intervention strategies that assist with food access, nutrition education and preparation of low cost, nutritious meals on limited budgets. Progress ' A part time nutrition consultant was employed 12 hours per week beginning in the fall of 1996. Cross component collaboration of the Parent Involvement, Social Services and Nutrition Component provided Parents and staff information on access to food specified by ' cities and neighborhoods. Outside agencies working with the Head Start program include the Contra Costa County Food Bank, SHARE, community food pantries, soup kitchens, farmer's markets and WIC. ' C.C.C. Head Start is a member of the Contra Costa Food and Nutrition Policy Consortium. The consortium is involved with the update of the hunger report and monitors hunger issues in this county. Interagency agreements completed with the Women, Children and Infants 9 Y 9 were ' Program, and the Child Health and Disabilities Prevention Program upon approval by the Health Services Advisory Committee. The WIC nutritionist is a participant in the HAC. ' Head Start participated in a countywide, weeklong promotion on breast-feeding. Due ' to the complexity of weight control measures and the shortness of staff, the goal of addressing overweight children remains to be completed. PROGRAM GOALS AND OBJECTIVES 13 CCC HEAD START GRANT APPLICATION FY 1998 Outlook Two part-time nutritionists will be hired to meet the ongoing needs of Head Start ' parents and children in the BAY and Delta Division. ' Collaboration with other agencies will continue with the Anemia Task Force, the Breast Feeding Task Force and the Food and Nutrition Policy Consortium. ' Systems will be put in place to meet the new performance standards and CCFP ' requirements. Updates on helping families with access to free and low cost foods will be measured specifically in the Service Plans (1304.23). t PROGRAM GOALS AND OBJECTIVES 14 /"'.►"' �.� O 1 ,� m 1 �, z �. 4 i } i t �� i i '' 4 C 1 i CCC HEAD START GRANT APPLICATION FY 1998 s HEAD START PROGRAM DESIGN FORM Grantee/Delegate # 09CH0375 1. SUMMARY OF PROGRAM DESIGN INFORMATION Center-Based Enrollment 747 Home-Based Enrollment 87 TOTAL ENROLLMENT 834 r ENROLLMENT BY COUNTY- i i_ FIPS Code County Name Number of Children Served L 06013 Contra Costa County 978 2. NUMBER OF CHILDREN WITH DISABILITIES ENROLLED 108 L 3. NUMBER OF CENTERS TO BE OPERATED 14 4. NUMBER OF HEAD START CHILDREN INCLUDED IN ITEM #1 THAT ARE PROVIDED CHILD CARE SERVICES BY THE AGENCY THROUGH FUNDS NOT INCLUDED IN THE SF 424A AND APPENDIX 0 5. NUMBER OF CHILDREN PROVIDED CHILD DEVELOPMENT OR CHILD CARE SERVICES BY THE AGENCY THAT ARE IN ADDITION TO THOSE IDENTIFIED IN ITEM #1 0 r- L 6. LENGTH OF EMPLOYMENT I L. Position Hou [Year Dual Role Yes or No [ Director 2080 NO Assistant Director 2080 NO Education Component Manager 2080 YES Family Services Manager (2) 2080 NO Nutritionist 2080 NO Special Needs/Mental Health 2080 NO Manager (2) Education Supervisor (4) 2080 YES PROGRAM DESIGN 15 CCC HEAD START GRANT APPLICATION FY 1998 HEAD START PROGRAM DESIGN FORM Grantee/Delegate # 09CH0375 IIProgram�Schedule AftkIMrm Program Schedule Number 1 2 3 4 5 Program Option Identification CB HB 1. Funded enrollment 747 87 2. Number of CB/CO/OT classes or 38 9 Number of HB home visitors Double Session, enter D 3. Number of hours of CB/CO/OT classes per child, 4.00 . per day 4. Number of days of CB/CO/OT class per child, per 5 week 5. Number of days of CB/CO/OT class per child, per 160 Year _ 6. Number of hours HB socialization experience 3.5 7. Number of HB socialization experiences per 32 child, per year L 8. Number of CB/HB/CO/OT home visits per child, 2 32 2 per year !._ 9. Number of hours per CB/HB/CO/OT home visits 1.5 1.5 1.5 III. Paid Staff Employment 10.Number of hours of employment of teachers or 40 36 home visitors per week 11.Number of days of employment of teachers or 5 5 home visitors per week [ 12.Number of days of employment of teachers or 194 194 home visitors per year 13. Number of hours of employment of aides per 40 week 14. Number of days of employment of aides per week 5 L 15. Number of days of employment of aides per year 1 194 IV ADDITIONAL INFORMATION. a BEGINNING DATE: SEPT 3, 1997 ENDING DATE: June 11, 1998 PROGRAM DESIGN 16 �� i '� . ;� N � t N.Z i '� `' �' ,' I 1 CCC HEAD START GRANT APPLICATION FY 1998 PI�OGRAM�I M�NAGEiMENTASSESSMENT � � ��`�� d A comprehensive program self-assessment was conducted in April / May 1997 utilizing the OSPRI format. Corrective actions were designed to improve the quality of the program. They are: EDUCATION- a) The education planning will be standardized. b) A list of base essentials was established for each classroom. Classroom supplies will be upgraded accordingly. c) The "High Scope" and "Creative" Curricula will be used. Brigance and Humanics tools will be integrated. d) Bi-lingual wording and labels will be used in all classrooms. e) Teaching will be standardized following the guideline: "Child initiates the action, the ' teachers directs the action." f) Parents will be encouraged to share their culture with other parents and children in the classroom. ' SOCIAL SERVICE / PARENT INVOLVEMENT: a) Parent contact documentation will be standardized and monitored monthly. ' b) File systems will be standardized across the service area. c) Head Start parents will receive more support from Family Service Workers to ' contact and participate in neighborhood and community groups. HEALTH: ' a) The filing system will be re-designed and standardized. b) Health screening procedures will be standardized across the service area. c) Emergency procedures will be posted in all classrooms. ' d) Follow-up procedures will be monitored for timeliness. e) Documentation procedure will be standardized. f) A plan will be designed to establish a'home of health for Head Start families. SPECIAL NEEDS / MENTAL HEALTH a) Staff will be trained in "progress observation" of children with special needs. ' b) Documentation will be standardized across the service area. c) Parent input in the IEP will be documented consistently and extensively. d) IEP and daily lesson plans will be linked consistently. e) Files will be monitored monthly. f) Memoranda of Understanding with CHDP and County Health Services will establish Mental Health consultation and classroom observation for Head Start. SERVICE PLAN ' 17 CCC HEAD START GRANT APPLICATION FY 1998 NUTRITION: a) Growth charts will be plotted twice a year. b) Allergy and special diet information will be documented and available at the first ' day of the child entering the classroom. c) Menus will be made available to parents and parents will have timely opportunity for input. d) Family style meals will be standardized across the service area. e) The three-sink-method will be used in all classrooms. f) Permanent nutrition staff will be hired. In addition, a Parent Opinion Survey was conducted in April 1997. It shows that 96% ' of the Head Start parents are "very much"satisfied with the CCC Head Start program. 91% of rparents felt "very much" informed about their children's classroom activities. 53% of parents ' participated "very much"in planning their child's educational program, and 73% reported that they were helped "very much"getting ideas for their child's education at home. 87% of ' parents were "very much"satisfied with the meals served to children. 95% of parents felt that ' there were no needs unmet by the staff's service. The majority of parents (44%) were able to attend some of the parent meetings. Work and siblings at home were the main reasons why parents were kept from attending those 1 meetings. Orientation to the program and child abuse prevention training were the meetings most attended. The child abuse prevention training received an outstanding success rating of 41% as the most helpful training. ' 52% of parents would prefer a full day, full week program option, and 46% of parents recommend a change toward this option. SERVICE PLAN 18 CCC HEAD START GRANT APPLICATION FY 1998 CONTRA COSTA COUNTY HEAD START PROGRAM RESULTS OF 1997 PARENT OPINION SURVEY I. Demographics of ' Respondents Primary Language ' TOTAL N=740 # English 553 75% Spanish 187 25% iAge of Child in Head Start TOTAL ENGLISH SPANISH ' N=502 N=333 N=169 ' Three Years 64 13% 48 14% 16 9% Four Years 276 55% 182 55% 94 56% Five Years 162 32% 103 31% 59 35% 1 Length of Time in Head Start TOTAL ENGLISH SPANISH N=449 N=288 N=161 # % # % # ' Less than Six Months 45 10% 33 11% 12 7% Six to Eleven Months 149 33% 95 33% 54 34% One Year 169 38% 108 38% 61 38% Two Years 77 17% 48 17% 29 18% More than Two Years 9 2% 4 1% 5 3% y SERVICE PLAN ' 19 CCC HEAD START GRANT APPLICATION FY 1998 ' Ethnic Group of Head Start Children TOTAL ENGLISH SPANISH 1 N=502 N=321 N=181 African American 120 24% 120 37% 0 0% ' Asian 16 3% 16 5% 0 0% Caucasian 80 16% 80 25% 0 0% Filipino 7 0% 7 0% 0 0% Hispanic 272 54% 91 28% 181 100% Native American 1 0% 1 0% 0 0% Pacific Islander 1 0% 1 0% 0 0% Other 5 10% 5 2% 0 0% 1 I/. Responses to Questions Question 1: Overall, how satisfied are you with this year's Head Start Program? TOTAL ENGLISH SPANISH N=503 N=319 N=184 # % # % # % Not at All 1 0% 1 0% 0 0% A Little 19 4% 11 3% 8 4% Very Much 483 96% 307 96% 176 96% i 1 SERVICE PLAN 1 20 CCC HEAD START GRANT APPLICATION FY 1998 1 Question 2: How well informed r were you kept about your child's Classroom activities and center events? ' TOTAL ENGLISH SPANISH N=501 N=316 N=185 # % # % # % 0 0 0 Not at All 3 1 /0 3 1 /0 0 0/o A Little 40 8% 23 7% 17 9% Very Much 458 91% 290 92% 168 91% 1 Question 3: How much did you ' participate in planning your child's Educational goals with the teacher? r TOTAL ENGLISH SPANISH N=491 N=310 N=181 rNot at All 34 7% 29 9% 5 3% A Little 191 38%. 104 33% 87 47% Very Much 266 53% 177 56% 89 48% r Question 4: How much help have you received in getting ideas on how to teach your child at home? ' TOTAL ENGLISH SPANISH N=492 N=311 N=181 # % # % # % rNot at All 20 4% 17 5% 3 2% A Little 114 23% 74 24% 40 22% rVery Much 358 73% 220 71% 138 76% r r SERVICE PLAN ' 21 CCC HEAD START GRANT APPLICATION FY 1998 Question 5: Your center provides ' lunch to Head Start children. How did your child like these meals? ' TOTAL ENGLISH SPANISH N=494 N=313 N=181 # % # % # % Not at All 2 0% 2 1% 0 0% A Little 63 13% 44 14% 19 10% Very Much 429 87% 267 85% 162 90% Question 6: Have you volunteered in the classroom this year? TOTAL ENGLISH SPANISH N=530 N=348 N=182 ' # % # % # % Yes 379 72% 246 71% 133 73% ' No 150 28% 101 29% 49 27% If no, what were the reasons? ' I have to work. 82 27% 65 44% 17 20% 1 have other young children. 79 26% 51 35% 28 33% 1 go to school. 42 14% 29 20% 13 15% 1 do not have transportation. 21 7% 8 5% 13 15% Other* 7 2% 6 4% 1 1 ' 'For example, parents do not speak English, have older children, have other commitments, have an illness. Question 7: How many Yparent meetings did you attend? rTOTAL ENGLISH SPANISH N=535 N=351 N=184 None 123 23% 100 28% 23 13% Some 234 44% 158 45% 76 41% Most 133 25% 68 19% 65 35% All 45 8% 25 7% 20 11% If you checked some or SERVICE PLAN ' 22 CCC HEAD START GRANT APPLICATION FY 1998 none, why? I have to work. 122 23% 101 29% 21 11% I have other young children. 122 23% 86 25% 36 20% 1 go to school. 55 10% 45 13% 10 5% 1 do not have transportation. 37 7% 25 7% 12 7% Other* 1 36 7% 33 9% 3 2% 'For example, parents do not speak English, have older children, have other commitments, are too tired. I Question 8: Which parent ' meetings did you attend this year? TOTAL ENGLISH SPANISH ' N=389 N=219 N=170 # % # % # % Orientation to the Program 233 19% 151 22% 82 15%, Child Abuse Prevention 140 12% 70 10% 70 13% ' Child Development 132 11% 78 12% 54 10% Nutrition/Food Access 129 11% 78 12% 51 10% Transition to Kindergarten 113 9% 54 8% 59 11% Behavior Management 80 7% 39 6% 41 8% Welfare Reform 74 6% 42 6% 32 6% Positive Discipline 71 6% 41 6% 30 6% Budgeting 65 5% 32 5% 33 6% Job Readiness 52 4% 28 4% 24 5% CPR/First Aid 48 4% 27 4% 21 4% Leadership Training 43 4% 21 3% 22 4% Dental Health* 17 1% 8 1% 9 2% ' Stress Reduction* 8 1% 4 1% 4 1% "This option was not provided on every survey Question 9: Which two parent meetings were the most helpful? TOTAL ENGLISH SPANISH N=176 N=103 N=73 # % # % # % Child Abuse Prevention 73 41% 28 27% 45 62% Nutrition/Food Access 33 19% 16 16% 17 23% Orientation to the Program 24 14% 9 9% 15 21% ' Child Development 24 14% 24 23% 0 0% SERVICE PLAN 23 CCC HEAD START GRANT APPLICATION FY 1998 Behavior Management 22 13% 15 15% 7 10% Positive Discipline 22 13% 13 13% 9 12% Transition to Kindergarten 19 11% 9 9% 10 14% CPR/First Aid 18 10% 11 11% 7 10% Welfare Reform 15 9% 12 12% 3 4% Budgeting 12 7% 10 10% 2 3% Job Readiness 6 3% 5 5% 1 1% Dental Health* 4 2% 4 4% 0 0% Stress Reduction* 2 1% 2 2% 0 0% Leadership Training 1 1% 1 1% 0 0% This option was not provided on every survey Question 10: Were there any ' services that you or your children Needed, but did not receive? TOTAL ENGLISH SPANISH N=509 N=333 N=176 # % # % # % Yes* 25 5% 15 5% 10 6% No 484 95% 318 95% 166 94% "Listing of services not received can be found with the open- ended comments, Question 11, Which of the ' following program options would you Prefer? TOTAL ENGLISH SPANISH N=457 N=331 N=126 # % # % # % Full Day 241 52% 186 55% 55 43% Half Day 216 46% 145 43% 71 55% Home Base* 10 2% 7 2% 3 2% 1 TOTAL ENGLISH SPANISH N=497 N=333 N=164 Monday-Friday 267 54% 193 58% 74 45% Monday-Thursday 212 43% 128 38% 84 51% Tuesday-Friday 18 4% 12 4% 6 4% SERVICE PLAN 24 CCC HEAD START GRANT APPLICATION FY 1998 ' Question 12: Thinking of the Head Start Program, what changes, if ' any, do you think should be made next year? TOTAL ENGLISH SPANISH N=170 N=99 N=71 Major Recommendations # % # % # % Extend days of program 26 26% 16 16% 10 14% ' Extend hours of program 34 20% 31 31% 3 4% Better transportation 17 17% 12 12% 5 7% More parent involvement 15 15% 12 12% 3 4% ' Improve the food 7 7% 6 6% 1 1% More field trips 6 6% 5 5% 1 1% More money for teachers/site 6 6% 6 6% 0 0% Improvement Provide more academics 5 5% 4 4% 1 1% Have graduation 5 5% 4 4% 1 1% Better communication 3 3% 3 3% 0 0% between Staff Other* 29 29% 22 22% 7 10% *Listing of other recommendations can be found with the open-ended ' comments. i 1 r SERVICE PLAN ' 25 CCC HEAD START GRANT APPLICATION FY 1998 Contra Costa County Head Start Program Parent Opinion Survey —1997 Comments from English Speaking Parents 6. What could be done to encourage you to volunteer in your child's classroom? 10 The hours would have to not conflict with work. 9 Provide childcare. 7 1 will when I feel I have the time. 4 Need transportation. ' 3 Timely notification of all events. 3 Keep me informed. 2 Change hours of meetings. 1 Make it mandatory. 1 When I learn to speak English. 1 More opportunities to participate. ' 7. What could be done to encourage your attendance at the parent meetings held at your child's center? ' 16 Change meeting hours. 7 Provide transportation ' 3 More reminders please. 9 Provide child care. 3 Make it mandatory. 1 2 Keeping me informed. 2 Make them interesting. 1 To have a permanent translator; take the time to translate the information. 1 Helping me feel comfortable about my English. 1 Have one section of English and a non-English section. 1 Timelier notification of all events. ' 1 To be more open to talk about parents' concerns. 1 Have parents decide on next meeting. 10. Were there any services that you or your child/children needed, but did not receive? 1 How to be a parent. 2 More English speaking, teaching. 1 Food. 1 Mental health services 1 Transportation for center. SERVICE PLAN 26 CCC HEAD START GRANT APPLICATION FY 1998 12. Thinking of the Head Start Program, what changes, if any, do you think should be made next year. 2 Better communication between staff and parents. 2 More advance notification of events. 2 Small classes 2 English classes 1 A parent board for meetings and volunteering reminders! ' 1 1 think the children should get to bring their homework home. 1 1 feel that they should give even the younger group of children homework. 1 More information would help in development of program. 1 More short and long range planning to focus on program content and needs. 1 More special attention. 1 Meetings scheduled after 4 PM. To be able to attend. 1 Make Head Start into a pre-kindergarten readiness. 1 More discipline. 1 Younger staff members. 1 Better staff attendance in classroom. 1 I think the pictures should be reasonably priced. They cost too much. 1 Class pictures like they had before with all of the children and the teacher. 1 1 think kids should be able to have the holidays celebrated and the ones that don't celebrate it should be excused. Contra Costa County Head Start Program ' Parent Opinion Survey —1997 Comments from Spanish Speaking Parents 6. What could be done to encourage you to volunteer in your child's classroom? 5 Provide childcare. ' 2 Provide ESL classes. 2 More communication. 2 Provide transportation. ' 2 1 have to work. 2 1 do not have time. 1 Depends on each person. ' 7. What could be done to encourage your attendance at the parent meetings held at your child's center? 1 6 Different schedule, not to conflict with work. 5 Provide childcare. 4 More reminders. SERVICE PLAN ' 27 CCC HEAD START GRANT APPLICATION FY 1998 1 ESL classes. 1 To have special place,for these meetings. 1 Provide transportation. i1 Parties for parents. 10. Were there any services that you or your child/children needed, but did not receive? i2 Dental services. 2 Transportation services. i12. Thinking of the Head Start Program, what changes, if any, do you think should be made next year? i 2 Year round school. 2 More welcoming/active instructors. 2 Too much sand where the children play. 1 Different schedule for the meetings. 1 1 1 i i i 1 i SERVICE PLAN i28 ..---'" ��_ �� 4' ?� �` �, 1, N .,,. m -o Cv.Z cn �, 1 1 �� i ,, 1 ' CCC HEAD START GRANT APPLICATION FY 1998 F i PLAN , SER ICES I. UPDATE EARLY CHILDHOOD DEVELOPMENT AND HEALTH SERVICES Child health and developmental services Health screenings and follow up plans were completed in time in the Delta Division. The Health Consultant corrected screening delays in the Bay Division. Screenings were comprehensive and were conducted in collaboration with the CHDP. Developmental, sensory and behavioral screenings were based on the BRIGANCE test and curriculum. Family Action ' Plans included support for parents to arrange and perform extended health treatment. ' Parents were directly involved in screenings and health treatments. Individualized Education Plans (IEP) had clearly defined outcomes and were integrated in the curriculum planning. ' Health screening equipment was updated in an inventory list. Staff was trained in the Managed Care system for Medicare recipients now existing in Contra Costa County. A Digest of Inter-Agency/Managed Care Work was developed. Written surveys for staff identified areas needingassistance and supplies to be purchased. Health staff assisted education and Home pp Base staff to serve Head Start families with a multi-purpose cross-component nutrition curriculum, a bilingual safety curriculum, the "Web Of Life" health curriculum, the "National Head Start Dental curriculum", a Home Base parent injury prevention curriculum, a bilingual CHDP "Medical-Dental Visit Orientation" color book and many other prevention programs. SERVICE PLAN 1 29 iCCC HEAD START GRANT APPLICATION FY 1998 ' These materials empowered parents to participate more fully in the health treatment of their children. The Health Consultant implemented a new Inter-Agency Agreement with the Child P 9 Y 9 aHealth and Disabilities Prevention Program (CHDP), the Women, Infants and Children ' Program (WIC), the Northern California Dentist Association, and a wide range of other Memoranda Of Understanding with other health agencies. ' Education and Early Childhood Development Curricula have been revised to be culturally sensitive and developmentally / ' linguistically appropriate. The High Scope Creative Curriculum is now the main curriculum with the Humanics and Brigance curricula integrated. Education staff members were trained to utilize Individualized Education Plans (IEP) 1 for their Individual Lesson Planning. They also learned to individualize their classroom activities. A coding system was introduced to ensure Individualization in the classroom and confidentiality. In addition, education staff was extensively trained in Cultural Diversity and 1 Methods of Handling Disruptive Behavior in the Classroom. A resource manual for Education ' Staff is being produced and will be completed in 1998. Parents' participation in children's education has increased 15% from last year's 57% to 72% this year. Case Management and parent-staff conferences have empowered parents ' to direct activities and services for children with special needs, fostering social and emotional development. Classroom outlay has been revised at 6 centers, and new learning materials ' have been acquired with the objective to respond individually to each child's learning pattern. SERVICE PLAN ' 30 CCC HEAD START GRANT APPLICATION FY 1998 ' Child Health and Safety ' First aid kits have been updated in all classrooms. Health emergency procedures were newly written. A safety curriculum for home was taught to children, and parents were trained on safety precautions at home. Staff and parents were re-certified in CPR and First Aid, and were trained in emergency procedures. Daily safety and health checks were maintained. An earthquake list and supplies were furnished in each classroom. Child health in Head Start will be ensured in 1998 through an intensive network of Health Agencies providing in-kind services to the program (see Community Partnerships). Child Nutrition Nutrition assessments were conducted throughout the program within the first 45 days of children commencing attendance. A resource update and assessment relayed new ' information about food accessibility, which was promptly handed to parents. Meal services at the centers were efficient and fresh food was available every day of the program service. ' r Families received assistance with food preparation through curriculum activities, menu flyers, ' multi-cultural potlucks, parent training on budgeting and food preparation, and a nutrition column in the monthly newsletter. All Staff and Parents received training in the prevention of anemia. The County ' Anemia Task Force, which includes the Head Start nutritionist, developed a campaign with the message "Help Children Learn and Grow — Prevent Anemia -- Eat Iron Rich Foods". The campaign included training for staff and parents, and a video produced in this county "For 9 p Goodness Sake! Prevent Anemia". Supplemental materials included posters, magnets, ' bus posters, balloons, etc. February was declared Prevent Anemia Month by the Board of SERVICE PLAN ' 31 rCCC HEAD START GRANT APPLICATION FY 1998 ' Supervisors. Agencies involved in the Anemia Campaign included WIC, CHAP, Lead 1 Prevention, UC Berkeley Cooperative Extension (EFNEP), the Child Care Council, and others. Recipes for iron rich foods included WIC foods and low cost nutritious meals. The tcampaign is receiving state and national recognition. Nutrition Education Activities were carried out in the classroom on an ongoing basis. These activities included cooking in the classroom, field trips and many multicultural food experiences. Furthermore, parents received materials from the breast-feeding campaign conducted by the Women, Infants and Children Program (WIC), and were educated in the health benefits of breast feeding. Child Mental Health ' A comprehensive Multi-Disciplinary Case Management system allowed for early intervention and prevention. Parents were directly involved in mental health solutions and child abuse prevention. Extensive education on child abuse prevention was conducted for ' training on children, staff, and parents. Furthermore, family wellness was fostered by discussions of feelings in the classroom, parenting training, and "responding to difficult ' behavior" workshops for parents and staff. Staff support meetings and parent support meetings helped everybody through a time of many changes and strengthened morale. The "As I Am" Mental Health Curriculum was 1 introduced in the classrooms and, combined with many Mental Health supplies, strengthened ' the awareness for family wellness in children and parents. Parents formulated and published a "Children's Bill of Rights" for the prevention of child abuse. SERVICE PLAN 32 CCC HEAD START GRANT APPLICATION FY 1998 ' FAMILY AND COMMUNITY PARTNERSHIPS Family Goal Setting ' The Family Needs Assessment and Family Action Plan were revised. Follow-up plans ' were designed for organized strategy and documentation including family goals, responsibilities and timetables for completion. Staff underwent extensive training in interviewing techniques, multi-cultural sensitivity and understanding of the diversity of health practices in different cultures, thus gaining respect of each culture's way of life, as well as the ability to design the approach to each family in accordance with their cultural background. ' Accessing Community Services and Resources Family Action Plans provide ample documentation of staff's collaboration with parents ' to access community services. Several Head Start parents actually directed community ' initiatives or participated in community task forces as a result of such empowerment. A ' Contra Costa Community Resource Directory was purchased and is available online. Parent Involvement ' Parents participated in training events chosen according to the parent training survey outcome and specified in the Head Start Performance Standards. Parents rated child abuse ' prevention, nutrition, program orientation, and child development as the most helpful 1 activities. The greatest obstacle to parent participation was the scheduling conflict between work hours and program hours. This problem was addressed in the Grant Application for ' Expansion funds in June 1997 and the hour/days expansion of classroom schedules for the ' 1997/98-program year. SERVICE PLAN 33 ' CCC HEAD START GRANT APPLICATION FY 1998 ' Parenting training was achieved both through classes and through active classroom participation. The "Project Second Chance" visits in the Head Start classrooms supported ' literacy both for children and parents. For a list of parent training events, please refer to ' section "Program Management Assessment and Improvement Plan" under "Parent Opinion ' Survey". Staff accompanied parents to medical appointments ensuring parent participation in children's health care process. Parent Support groups allowed parents to discuss family wellness in a relaxed and open atmosphere. To ensure a smooth transition into kindergarten, parents visited schools and participated in transition training. ' Community Partnerships ' The CCC Head Start program has developed an extensive community agency collaboration network over the years. Head Start staff sits on the Children and Families Policy ' Forum for the Board of Supervisors, on the Social Service Department Planning Group for Social Welfare Reform, Memoranda of Understanding have been completed with: ' • Child Health and Disabilities Prevention Program (standing referrals); ' • Injury Prevention Coalition; • Northern California Dental Association (standing referrals); ' • UC Berkeley Extension's Nutrition Program; • CCC Food Bank; ' • CCC Mental Health Association; • CCC Immunization Project; ' • CCC Lead Project; ' • Kaiser Permanente Health Maintenance Organization; SERVICE PLAN ' 34 ' CCC HEAD START GRANT APPLICATION FY 1998 ' • CCC Special Education Local Plan Area; • Community Awareness and Emergency Response Group (protection from hazardous ' materials ), s ills ; p ' • Women, Infants and Children Program (standing referrals); ' • Private Industry Council; • Volunteer Center; ' • Family Stress Center (family wellness training and child abuse prevention); • CCC Child Abuse Prevention Council-, • CCC Child Care Council (standing referrals); ' • Salvation Army; ' • Community Services Department Home Energy Assistance Program (standing referrals), ' • CCC Housing Authority; • Richmond Rescue Mission-, ' Shelter, Inc. of Contra Costa County; • Born Free Project (substance abuse recovery); and • Local community colleges and school districts. iThe "EDUCATION IN CHILDCARE" pilot project is an example of the Grantee's ability to initiate and create a successful, intricate network of cooperating community agencies. A new Health Advisory Board was formed whose members are accomplished health . ' professionals in the community. Delegate Agencies are in the process of creating their Health ' Advisory Boards. A new comprehensive transition program was developed involving school districts and ' school principals, identifying contact persons at the various schools, outlining year-round transition activity, scheduling Head Start staff — school teacher transition meetings, and SERVICE PLAN ' 35 ' CCC HEAD START GRANT APPLICATION FY 1998 ' parent training. New collaborations with community agencies were initiated and implemented in the process the Early Head Start Grant Application in June and July 1997. i 1 ' PROGRAM DESIGN AND MANAGEMENT PROGRAM GOVERNANCE 1 The Policy Council mastered an enormous workload in the program year 1996/1997. 1 Hiring decisions of many new staff members, re-design of the program structure, revising Personnel Policies and Policy Council By-laws, participation in an Internal OSPRI and various 1 Grant Applications were critical parts of the decision making process, not to mention ' determining the day-to-day operations of the Head Start program. There were no internal disputes but a highly cooperative debate finding solutions to complex program situations. 1 HUMAN RESOURCES MANAGEMENT The Assistant Director with clerical support has implemented procedures that reflect the Head Start Policies currently in place. All personnel policies, procedures, and issues are 1 approved by the Policy Council and the Board of Supervisors. CCC Head Start has: 1 Hired a new, visionary director with past Head Start experience and the will to make hard decisions that are necessary to make CCC HS a model program; ' Continued development of a realistic and logical organizational chart, with clear lines of ' responsibility and supervision; SERVICE PLAN ' 36 ' CCC HEAD START GRANT APPLICATION FY 1998 1 • Initiated the process of realigning and reassigning management responsibilities to reflect the new Federal Regulation. This has included merging several of the Component Manager positions into one Family Services Supervisor which will result in a single point of contact for families; • Developed a single job description of Family Services Worker which will include Family Service Assistants, Health Assistants, and Program Assistants; ' • Established contact with experts in the content areas who will provide support in the area of Mental Health, Health, Nutrition, Disabilities and fiscal, • Developed a check off list of all federal, state and county requirements for new employees and-assigning specific completion responsibilities to specific people; • Reviewed and reorganized all personnel files, checking each for completion of all requirements; ' • Implemented a performanceevaluation system for all employees. All evaluations were ' complete and in each personnel file by June 1, 1997; • Developed and rewrote job descriptions to reflect new requirements and to update ' qualification requirements for severalpositions; ' • Trained all staff in the areas of Violence in the Workplace and Sexual Harassment ' according to County requirements, • Analyzed the racial and linguistic background of enrolled children, so communications in ' all languages in each classroom could be conducted in their first language. ' Communication in the primary language was also used with parents to facilitate interaction and provision of services; ' • Facilitated communications between home and school with a monthly newsletter printed ' in English and Spanish; SERVICE PLAN ' 37 ' CCC HEAD START GRANT APPLICATION FY 1998 ' • Continued implementation of ChildPlus with a goal of having it operational for all registrations by September 1997. This will be of great assistance in verifying provision of ' required services to all children; • Re-established a comprehensive, formal MOU with CHDP to provide necessary health ' services to our HS children; • Initiated a MOU process with managed care providers; • Filled the position of Health Component Manager, which had been vacant for some time. ' This resulted in major review and positive reorganization of health services to children, and provision of many required training issues for health staff; • Contracted with a licensed, MFCC Mental Health consultant to provide mental health support to children, parent and staff; • Conducted a series of very successful staff support group meetings under the guidance of the Mental Health consultant; ' • Continued agency compliance in the area of classroom staffing, staff responsibilities and all other licensing requirement; • Planned a workshop for all staff, conducted by California State Licensing Analyst to ' review continuing issues of compliance required by their agency; ' • Established a Transition Team in early 1997 that developed a comprehensive transition plan, and implemented it; • Management team participated in eight full-day workshops, Head Start Management ' Series, conducted by the University Extension, University of California, Davis, Nine members of the management team attended a two-week National Head Start ' Academy in Albuquerque, New Mexico SERVICE PLAN 38 ' CCC HEAD START GRANT APPLICATION FY 1998 ' SERVICES FOR CHILDREN WITH DISABILITIES (1308) Training was provided to staff and parents regarding Implementation of Individualized Education Plans and Individualization in the classroom for Children with Disabilities. ' Resource Access Project (RAP) consultants gave the training. Interagency Agreements with SELPA'S were newly designed, finalized and approved by the Policy Council. Transition ' activities from infant/toddler programs were accomplished by the Special Education Full ' Inclusion Program initiated by Contra Costa Head Start with West Contra Costa Unified ' School District. Ten (10) three-year-old children with severe disabilities have been enrolled in the Bay Division. West Contra Costa Unified School District provided one Special Educator ' and two aides to work in the Head Start Classrooms in order to ensure individualized ' activities in the classroom. Multi-Disciplinary Case Management meetings provided timely and efficient advocacy for children with disabilities in all other program components. Referrals ' to other components and involvement in the IEP procedures were ensured to reflect the ' individual needs of children with disabilities. 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O p c. c C N C O d oIX > a� 'ti � m o o .0 co co0 > ct c`o co :3 Nc o � o � a OIN � a O > N N > -p 0) cQ N = Z7 :a v) Q" N a o CL c p t c CU O cA i y 'a 6_; N N N Co V O 0) E -p e4 . w cc C).. 0 CU cid O cc PC O .v co N C cB a) 0) ° -0 a) o. 3 Q a) � � oa Oct E ? � � 'vZoN E = m0y; `' a _ Q �, �. ... ,� Q. OZN ° QN ocaO-.Qccac o o Et c = avi c — a) N c OC ra � �, 3 E = NO •r _ Za � � � U ca w,: 0Eo0o = � � a? T'3 � U °> U btu : � v o >3 > 0) c3E c 3a � °� � Co. 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G y N ,Op �,, CL fl- -d O L N+ � � � O 03- N 4 G 3 151 N ✓ :- V w,. o v U � N a 1 1 co 4) C: o to ,;r, 0 y 0- r-0 0 0 0 -vi ro 0 �,� ✓ CD 0 to 00- (k) -a � �O 'ORS N w � O G UO �o 0 O 0 .:g N3� 3; IR -0). 3 ca 16 C6 0 d) 0. 0 eo 0' 0 o v 1 o 0 e o 0 01- %- 0 s 5 N 0 W G ca (DO 0 1 -5 0 rl V t4 Ouw —0 0 (f) Q N N o �, Oy co L -,c-- Win ;0, 4a (3) do.-# 0 jr, Ul e 0) 2 S3 0 0 0 -0 0 to o l) OD • Jc1 •Oi a v) au)) 0 r_. tp to --e- 0- 0 es 7a o 0 7 tp -0 14D .Oj 0 C7 � 2 � 2 ob —70 Sk) '0 U Of) 00 G C7 1 s � � ' ca � o o s;' a. � �� 0;1 s s 00 N t i t t t it t� t CCC HEAD START T /TA GRANT APPLICATION FY 1998 TRAINING AND TECMNICAL�ASS=IISTNCE NAIRA�II/E 1 Introduction The training component will be re-designed for the coming program year 1997/98 to a staff development unit guided by a collaborative effort of managers. Staff development means a continuing effort to foster education and career advancement for qualified parents and staff of the Head Startro ram. P 9 The unit is managed by a staff development team utilizing a fully relational staff ' development software purchased from DeVries Data Systems, Inc. Santa Clara. This teamwork and software package allows managers to plan and monitor integrated staff development across job classifications or work categories. This connectivity is especially ' important for our future efforts utilizing the Revised Performance Standards. Furthermore, staff development has become an integral part of program design: As the ' Revised Performance Standards change the program environment, staff members need to assimilate to their new job descriptions and staffing patterns. All in all, CCC Head Start has become an exciting program facilitating change and advancement for parents and staff alike. ' 197 TRAINING AND TECHNICAL ASSISTANCE PA 20 8/97 CCC HEAD START T/TA GRANT APPLICATION FY 1998 ' Goal / Objectives The main goal is to implement a staff development unit which connects directly to staff ' performance evaluation and staff members career development. Objectives of this project ' are: 1. Implement a staff development software on a Linked Area Network that tracks both individual staff training and staff performance evaluation, bast d on the individual staff members' performance goals and objectives. 2. Train staff and parents in the topics of Revised Head Start Performance Standards with emphasis on implementing a performance system consisting of goal, ' measurement and outcome, which is jointly monitored by staff and parents. 3. Implement Mind-Body-Exercises in the classroom for Mental Health Prevention and Early Intervention as well as training parents in Mind-Body Exercises to support ' parenting skills for crisis intervention. 4. Foster parent team leadership. ' 5. Establish a system of measurements for outcomes of each objective. Progress ' The program year 1996 / 97 was a training year in basic topics with the intent to standardize staff information levels and staff performance measures. Staff and parents not only attended but also presented at the ADAPPT and NHSA conferences in 1996/1997. ' TRAINING AND TECHNICAL ASSISTANCE 198PA20 8/97 CCC HEAD START T/TA GRANT APPLICATION FY 1998 Policy Council members were trained in "How to conduct meetings" (Interaction Associates), parliamentary procedures of the Brown Act, OSPRI proceedings, budget planning and 1-30 implementation activities. Also, regular parent training included Child Abuse Prevention, a training which received high accolades in the Parent Opinion Survey, Positive Child Discipline, Child Nutrition, Budgeting, Child Development, Multi-Cultural 1 Sensitivity, and Stress Management. ' Staff training included curriculum individualization in the classroom, IEP ' implementation, Behavior Management , Cultural Diversity, Licensing requirements, Policies and Procedures, and Facilitative Leadership. Managers underwent a six month leadership training, an intensive Head Start Academy workshop, and "First Things First' Time ' Management training. The following is a list of cost categories and in-kind match. 199 TRAINING AND TECHNICAL ASSISTANCE PA 20 8/97 CCC HEAD START T/TA GRANT APPLICATION FY 1998 ' PA 20 GRANT APPLICATION FY 1998 CONTRA COSTA COUNTY HEAD START ICost Categories ' 6.A. Personnel N/A 6.6. Fringe Benefits N/A 6.C. Travel Conferences 1. 25th Annual NHSA Training Conference ' Seattle, WA $ 1,800 April 22 - 25 ' 2. 15th Annual Parent Training Conference Washington, D.C. $ 2,500 ' December 1998 3. Region IX Head Start Association ' N/N $ 1,700 $ 6,000 ' 6.D. Equipment ' 6.E Supplies Classroom Supplies $ 3,000 ' Supplies for Resource Library $ 1,000 $ 4,000 1 200 TRAINING AND TECHNICAL ASSISTANCE PA 20 8/97 rCCC HEAD START T/TA GRANT APPLICATION FY 1998 6.F. Contractual Delegate Agencies $ 4,290 ' 6.G. Construction N/A/ 6.H. Other Subscriptions Non-Instructional $ 1,500 Personal Services Instructional $ 25,000 PPC Travel/Per Diem $ 4,000 PPC Training/Activities $ 5,000 ' Membership Dues $ 1,500 CDA $ 4,000 Other Services & Operating Expenses $ 1,269 $ 42,269 TOTAL $ 56,559 1 201 TRAINING AND TECHNICAL ASSISTANCE PA 20 8/97 rCCC HEAD START T/TA GRANT APPLICATION FY 1998 PA 20 GRANT APPLICATION FY 1998 CONTRA COSTA COUNTY HEAD START rIn Kind 98 - PA 20 ' In-Kind Contributions Required 25 % X $ 56,559 $ 14,140 ' 1. Parent Volunteers N/A 1 2. Space r County lease $ 4,000 ' Union Local 1 lease $ 2,000 r 3. Services Interaction Institute For Social Change $ 4,500 Child Abuse Prevention Council $ 1,400 ' Northern California Dental Association $ 1,200 Health Advisory Board $ 1,200 1 ' 4. Donations N/A 1 TOTAL $ 14,300 r r 1 rTRAINING AND TECHNICAL ASSISTANCE 202PA20 8/97 r ' CCC HEAD START T /TA GRANT APPLICATION FY 1998 Outlook In 1998, the DeVries Data Systems, Inc. staff development software will manage employee data, trainer data, class information, employee registrar, non-employee registrar, ' attendance database follow-up database as well as produce staff development reports. ' forms, and queries for the PIR, OSPRI, end-of-the year summary reports, job performance ' evaluations and managers. Parent representatives to the Policy Council will receive training by the Interaction ' Institute for Social Change, on "How to conduct meetings", and the topic"Program Governance" will be presented in the light of team leadership. Four parent representatives will be able to attend each ADAPPT, CAEYC and NHSA Conferences. In the Parent Opinion Survey, parents requested training in "How to handle difficult behavior". The program will ' respond with training for parents in Body-Mind-Exercise, a successfully proven regiment of exercises adapted from Dr. Benson's Mind - Body Institute in Boston, Massachusetts. ' Family Service Workers will continue to receive training in "Being a single point of contact for Head Start families", "Forming Family Partnerships" and "Case Management". Topics include recognizing and developing a Model of Change, Casework planning, ' Motivational congruence and maintained boundaries and Handling Volatile Situations. LTeachers and education staff will be trained in "Establishing effective communication with parents", a training topic chosen in response to the Parent Opinion Survey, where Head ' Start parents advised that staff be more skilled in this area. Education staff will also be trained in "Responding to difficult behavior in the classroom", a topic which has become increasingly important over the last three years. 203 TRAINING AND TECHNICAL ASSISTANCE PA 20 8/97 ' CCC HEAD START T /TA GRANT APPLICATION FY 1998 All staff will be trained in "Early Childhood Development and Health Services, Revised Performance Standards", "Family and Community Partnerships, Revised Performance ' Standards" and "Program Design and Management, Revised Performance Standards". Conclusion It is the Grantee's policy to link college credits to training events wherever possible. For that reason, and to implement lasting change in staff skill levels, training topics will be ' held over two to three events and over a six-month period. Training pre- and post tests will reveal whether information was transmitted successfully. Performance evaluations will integrate assessments of how much training information was absorbed and implemented in 9 9 p the workplace by each staff member. On-site follow-up coaching by supervisors will complete ' the training cycle. 204 TRAINING AND TECHNICAL ASSISTANCE PA 20 8/97