HomeMy WebLinkAboutMINUTES - 08071997 - C.76-101 6-16
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director Contra
Costa
DATE: February 5, 1996 4i) County
SUBJECT: Approval of Crisis Residential Services Contract #29-486-2 with the
County of Solano
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee
(Lorna Bastian) , to execute, on behalf of the county, Crisis
Residential Services Contract #29-486-2 with the County of Solano,
for the period from January 1, 1996 through December 31, 1996, to
pay Contra Costa County for one bed at County's Crisis Residential
Program for seriously emotionally disturbed minors.
II. FINANCIAL IMPACT:
Approval of this Agreement will result in a total payment to this
County of approximately $85, 563 . No County match is required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On September 12 , 1995, the Board of Supervisors approved crisis
Residential Services Contract #29-486-1 with County of Solano, for
the period from July 1, 1995 through December 31, 1995, to pay
Contra Costa County for one bed at County' s Oakgrove Crisis
Residential/Day Treatment facility in Concord.
Approval of crisis Residential Services Contract #29-486-2 will
allow the County of Solano exclusive use, by its referred clients,
of one of the available three beds at County's Crisis Residential
Program for seriously emotionally disturbed minors through December
31, 1996.
CONTINUED ON ATTACHMENT:-YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON February 27, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X_ UNANIMOUS {ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Lorna Bastian (313-6411) February 27, 1996
CC: Health Services (Contracts) ATTESTED
Risk Management l, 13ph3tchel",ejet%of the Board of
Auditor-Controller Suvervisors and County Administrator
Contractor
t"J P. P_ Olt
&A
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director Contra
oio Costa
DATE: February 2, 1996 County
SUBJECT: Approval of Crisis Residential Services Contract #29-487-2 with the
County of Alameda
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee
(Lorna Bastian) , to execute, on behalf of the County, Crisis
Residential Services Contract #29-487-2 with the County of Alameda,
for the period from January 1, 1996 through December 31, 1996, to
pay Contra Costa County for two beds at County' s Crisis Residential
Program for seriously emotionally disturbed minors.
II. FINANCIAL IMPACT:
Approval of this Agreement will result in a 'total payment to this
County of approximately $171, 138. No County match is required.
III. REASONS FOR RECOMMENDATIONSIBACRGROUND:
On September 12, 1995, the Board of Supervisors approved the Crisis
Residential Services Contract #29-487-1 with the County of Alameda,
for the period from July 1, 1995 to December 31, 1995, to pay
Contra Costa County for two beds at the County' s Oakgrove Crisis
Residential/Day Treatment facility in Concord.
Approval of Crisis Residential Services Contract #29-487-2 will
allow the County of Alameda exclusive use, by its referred clients,
of two of the available three beds at County' s Crisis Residential
Program for seriously emotionally disturbed minors through December
31, 1996.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON Febnia.ry 27, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Lorna Bastian (313-6411)
CC: Health Services (Contracts) ATTESTED February 27, 1996
Risk Management Phil Batchelor,Mert of the Board of
Auditor-Controller $uurvisors and County Administrator
Contractor
C�
• r
TO: BOARD OF SUPERVISORS 5.......
Contra
�..
John Cullen, Director �� \ Costa
FROM:
Social Service Department
County
,
February 14 1996
DATE: 'sT-.... ....;.•��
C OUN
SUBJECT: APPROVAL OF SFY 1996-97 ANNUAL PLAN FOR VOLUNTEER HEALTH
INSURANCE COUNSELING (COUNTY #29-031-19) (STATE #HI-9697-02)
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I . RECOMMENDED ACTION
AUTHORIZE the Director, Office on Aging to sign and
submit SFY 1996-97 Annual Plan (County #29-031-19) ,
requesting $91, 682 in State funds to operate the County' s
Health Insurance Counseling and Advocacy Program (HICAP) for
the period beginning July 1, 1996 and ending June 30, 1997,
to the California Department of Aging.
II . FINANCIAL IMPACT
There is no County contribution or required match for this
program. The California Department of Aging' s HICAP Program
will fund $91, 682 . Health Insurance Counseling and Advocacy
Program costs not covered by this grant will be covered by
an additional federal grant, i . e . , Title IIIB Coordination.
III . REASONS FOR RECOMMENDATION/BACKGROUND
Mandated under AB2419, the Health Insurance Counseling and
Advocacy Program has been operated by the County' s Office on
Aging for the past eleven years . The Program provides
community education, recruitment, training, and coordination
of volunteer counselors in the area of health insurance and
related health care plans . In SFY 1994-95, these volunteers
provided individual counseling to 1, 525 senior citizens
county-wide. Documented savings of $294 , 963 to seniors is
attributed to the successful efforts of HICAP last year.
CONTINUED ON ATTACHMENT: YES SIGNATURE: uo
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON February 27, 1996 APPROVED AS RECOMMENDED X. OTHER
C1 HI96 .wp
VOTE OF SUPERVISORS
X I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: ATTESTED February 27, 1996
Contact : Lennis Lyon x 3-1731 PHIL BATCHELOR,CLERK OF THE BOARD OF
CAO SUPERVISORS AND COUNTY ADMINISTRATOR
Auditor
Office on Aging (original)
CA Dept . of Aging Da,
,
BY `` } DEPUTY
M382 (10/88)
A
TO: BOARD OF SUPERVISORS Contra
FROM: William Walker, M.D. , Health Services DirectorCosta
DATE: February 14, 1996 09 Courty
SUBJECT: Approval of Agreement #28-583 with the Bay Area Air Quality
Management District
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee
(Wendel Brunner, M.D. ) , to execute on behalf of the County, Agreement
#28-583 with the Bay Area Air Quality Management District, for the
period from December 1, 1995 through November 30, 1997, in the amount
of $121,206, for the Nonpolluting Commute Project.
II. FINANCIAL IMPACT:
Approval of this agreement will result in $121, 206 from the Bay Area
Air Quality Management District, for the County' s Nonpolluting Commute
Project. No County funds are required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
Under the Nonpolluting Commute Project, the Department' s Prevention
Program staff will assist interested businesses in Contra Costa County
with the implementation of employer-based single occupant motor
vehicle trip reduction programs through the promotion of safe bicycle
commuting. This project will benefit the County by decreasing
automobile commuting, which will decrease traffic congestion, improve
air quality and reduce commute-related stress.
The project will involve participation of the County's Departments of
Public Works and Community Development to ensure non-duplication of
County services. Other community partners will include East Bay
Regional Parks District, Bay Area Bicycle Dealers Association,
American Lung Association, East Bay Bicycle coalition, Valley
Spokesmen Bicycle Touring Club, RIDES for Bay Area Commuters, and Safe
Roads/Safe Families coalition.
Three sealed and certified copies of this Board Order should be
returned to the Contracts and Grants Unit.
CONTINUED ON ATTACHMENT:-YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON February 1996 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-6712)
cc: Health Services Dept (Contracts) ATTESTED February 27, 1996
Bay Area Air Quality Mgmt District Phil Batchelor, Clerk of the Board of
Supervisors and County Administrator
M382/7-83 BY _ DEPUTY
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director Contra
Costa
DATE: February 14, 1996 County
SUBJECT: Approval of Agreement #28-580 with the Western Consortium for
Public Health
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee
(Wendel Brunner, M.D. ) , to execute on behalf of the County,
Agreement #28-580 with the Western Consortium for Public Health,
effective October 1, 1995, through September 30, 1996, in the amount
of $140,523 , for the Hepatitis Surveillance Project.
II. FINANCIAL IMPACT:
Approval of this agreement will result in $140, 523 from the U.S.
Department of Health and Human Services (Centers for Disease Control
and Prevention) , which is being disbursed through the Western
Consortium for Public Health, for the County's Hepatitis
Surveillance Project. No County funds are required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
Contra Costa County maintains programs to control communicable
diseases for all residents of the county who need this service.
Viral hepatitis is a reportable disease which is investigated.
However, under Agreement #28-580 the Health Services Department will
be able to expand its surveillance and outbreak control activities;
define disease trends and risk factors related to viral hepatitis;
identify missed opportunities for immunizations against hepatitis
and improve identification, delivery and excess to these
immunizations; and provide prevention education to persons diagnosed
with hepatitis and their contacts.
Three sealed and certified copies of this Board Order should be
returned to the Contracts and Grants Unit.
CONTINUED ON ATTACHMENT: YES SIGNATURE: R/
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON February 27, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-6712)
CC: Health Services (Contracts) ATTESTED February 27, 1996
Western Consortium for Public Health Phil Batchelor, Clerk of the Board of
Supervisors and County Administrator
M382/7-83 BY L��t�CC.t�_ �/1 6,--( OA
TO: BOARD OF SUPERVISORS Contra
' Costa
FROM: VAL ALEXEEFF, DIRECTOR Coin
GROWTH MANAGEMENT & ECONOMIC DEVELOPMENT AGENCY •
DATE: February 27, 1995
SUBJECT: AMENDMENT #2 TO THE KELLER CANYON LANDFILL FIRST AMENDED FRANCHISE
AGREEMENT
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
1 . APPROVE Amendment #2 to the Keller Canyon Landfill First Amended Franchise
Agreement to conform the County fees applicable to direct haul wastes with the fees
applicable to wastes received at the landfill via a transfer station.
2. AUTHORIZE the Chair of the Board of Supervisors to execute such an amendment.
FISCAL IMPACT
The establishment of a uniform fee vastly reduces ambiguity and accounting requirements.
The amount of the 25%County Surcharge is dependant on the facility's proprietary gate rate.
BACKGROUND
On December 12, 1995 the Board of Supervisors directed GMEDA staff and County Counsel
to draft amendment #2 of the Keller Canyon Landfill First Amended Franchise Agreement to
conform the County fees applicable to direct haul wastes with the fees applicable to wastes
received at the landfill via a transfer station. Amendment #2 has been prepared and a copy
signed by the Keller Canyon Landfill Company is attached.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON February 27 , 1996 APPROVED AS RECOMMENDED x OTHER
VOTE OF SUPERVISORS
x UNANIMOUS (ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE AND
AYES: NOES: CORRECT COPY OF AN ACTION TAKEN AND
ABSENT: ABSTAIN: ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Val Alexeeff (510) 646-1620
cc: Community Development Department
GMEDA ATTESTED February 27 , 1996
County Counsel PHIL BATCHELOR, CLERK OF THE
BFI/Keller Canyon Landfill BOARD OF SUPERVISORS AND
City of Pittsburg CO NTY ADMINISTRATOR
L
0
BY: , DEPUTY
DD 1 0:kc1-amd2.bo
f V 1
Board Order
Keller Canyon Landfill Franchise Agreement - Amendment #2
February 27, 1995
-Page 2-
BACKGROUND (CONT'D)
On November 1, 1994 the Board of Supervisors established a new fee structure for the BFI
Transfer Station and the Keller Canyon Landfill. The fees were established as new franchise
agreements for both facilities were being finalized.
The new fee structure is applied per ton to incoming wastes processed through the Transfer
Station and disposed in the Landfill. The County fees applicable to incoming wastes received
at the landfill via a transfer station became: 25% County Surcharge (calculated from the
facilities' proprietary base rates), LEA fee (currently 51 .00/ton), and AB 939 fee (currently
$0.15/ton). These new fees are not the same as the fees applicable to wastes hauled directly
to the Landfill.
The fees which were imposed on direct haul wastes, under the First Amended Franchise
Agreement for Keller Canyon Landfill, are as follows:
"The surcharge on special handling and/or direct haul waste received at the
landfill other than via a transfer station shall be 10% of the base rate plus all
other then-applicable mandated fees."
The then-applicable mandated fees pertinent to direct haul wastes include the following:
1 . State Eastin Bill (CIWMB) 51 .34/ton (paid directly to the State)
2. County Franchise/Surcharge 10%
3. Mitigation Fee $3.00- 54.00/ton
4. LEA 51 .00/ton
5. AB 939 $0.15/ton
6. Household Hazardous Waste $2.12/ton*
* this fee ceased being collected from solid waste facilities effective 7/11/95
Staff recommends that the Landfill Franchise Agreement be amended to establish equal
County fees which would be applicable to waste received at the Landfill regardless of whether
it has first been processed through a transfer station. The County fees for direct hauled
wastes would become the same as the fees currently charged on waste received via a transfer
station. The uniform County fees would resolve current ambiguities. The amount of County
fees will vary dependant on the facility's proprietary base rate, as the base rate lowered so
would the 25% County Surcharge.
Upon Board's approval of Amendment #2 and the new County fees applicable to direct haul
wastes, the landfill operator will pay the amount due to the County for direct haul wastes
received since November 1, 1994 based on the new uniform County fees.
If problems are created by incoming special wastes, additional studies and measures may be
warranted and would be based on need rather than current revenue and would be funded on
a true time and materials basis.
Prior to approval of the First Amended Franchise Agreement and Amendment #1, the landfill
operator paid annual lump sum amounts towards the County Resource Recovery Management
Program (LUP Condition 31 .9) & Resource Recovery Fee (LUP Condition 35.4) which funded
resource recovery activities. These have not been imposed since the changes to the fee
structure and Franchise Agreement approximately a year ago, due in part to the ambiguities
regarding these particular fees as well as the potential inequity in imposing this fee only for
direct haul wastes received at Keller Canyon Landfill.
There are additional costs (not fees) the landfill operator has been and will continue to be
required to pay associated with the Landfill Land Use Permit (LUP) 2020-89 Conditions of
Approval. These costs include but are not necessarily limited to: funding the Implementation
and Mitigation Monitoring Program (Condition 11 .6) which covers staff costs, funding for the
Development Coordinator (Condition 11 .5) which covers engineering consulting costs, and
funding the Property Valuation Compensation Program (Condition 35.3). These costs are not
based on incoming waste amounts but instead vary dependant on factors such as project
activity, billable staff hours and amount of service required from the consultants.
DD10:kc1-amd2.bo
BRUEN & GORDON
A PROFESSIONAL CORPORATION
1000 NORTH CALIFORNIA BOULEVARD
SUITE 040
WALNUT CREEK, CALIFORNIA 04506
1510) 205-3131
FAX(510) 205-3132
February 15, 1996
VIA MESSENGER
Mr. Val Alexeeff
GMEDA
651 Pine Street,
2nd Floor, North Wing
Martinez, CA 94553
Re: Proposed Amendment to Franchise Agreement Between
Contra Costa County and Keller Canyon Landfill Company
re County Fees on Direct Haul Loads
Dear Val:
Enclosed please find a copy of the Amendment No. 2 to First Amended Franchise
Agreement for the Keller Canyon Landfill, which has been duly executed by the Keller Canyon
Landfill Company.
Because your proposed form of amendment uses the phrase"fees for County programs" in
section 6.4.b., I would like to take the opportunity to make sure that there is a clear
understanding between the County and KCLC regarding the uniform fee structure which will be
applied upon signing of the enclosed amendment to both direct haul waste, and "transferred"
waste received at the landfill via transfer vans.
It is our understanding that waste received at the Keller Canyon Landfill either via a
transfer station or on a direct haul basis shall be subject to the following County fees:
1. The 25% County surcharge --which is an umbrella fee covering all Keller Canyon
mitigation fees and County programs, except for the Local Enforcement Agency
and the AB 939 program;
2. The Local Enforcement Agency program fee, currently at $1.00/ton; and
3. The AB 939 County Program fee, currently at $0.15/ton.
C -$J
Mr. Val Alexeeff
February 15, 1996
Page 2
The foregoing fees are the only County fees payable by KCLC which are based on the
amount of tonnage or tonnage revenues (in the case of the 25% surcharge) received at the landfill.
In addition, the Keller Canyon Landfill Company will be charged the following fees for County
oversight of the Keller Canyon Conditional Use Permit:
1. A Mitigation Monitoring Plan fee, which is for reimbursement for the time spent
by County staff in oversight of the use permit (which is based on a per hour charge
for staff time-- currently, primarily you and Chuck Zahn)-- CUP section 11.6; and
2. Reimbursement of the County's costs to hire an outside consultant such as Brown
& Caldwell to review construction, design or operating plans for the Keller
Canyon Landfill (the Development Coordinator fee)-- CUP section 11.5.
We recognize that there is a pending issue between the County and KCLC regarding the
property compensation study, and this letter is not intended to affect either the County's or
KCLC's positions on that matter. Also, we recognize that the County has the right under the
amended franchise agreement to adjust the County's percentage surcharge under certain
circumstances, and to adopt new County-wide mandated programs and fees to fund such.
This will further confirm that as of the date of this letter, there are no outstanding
payments owed to the County by the Keller Canyon Landfill Company for the resource recovery
program fee(CUP Conditions 31.9 and 35.4), and that if this program is reinstituted by the
County in the future, the fee for this program will be included within the percentage franchise
surcharge.
Assuming that the foregoing is consistent with your understanding of the County fee
structure which will be in effect for all waste received at the Keller Canyon Landfill from and after
the effective date (November 1, 1994) of the enclosed amendment, you are authorized to present
the enclosed amendment to the Board of Supervisors for approval and execution. However, if the
foregoing does not accurately and completely reflect the County's understanding on this subject,
you should promptly return the enclosed agreement to me, since KCLC's approval of this
amendment is conditioned on our understandings set forth in this letter.
Very truly yours,
• Thomas M. Bruen
TMB#f
cc: Dennis P. Fenton, BFI
Michael A. Caprio, KCLC
Lillian Fujii, Deputy County Counsel
C .71
COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA
AMENDMENT NO. 2 TO
FIRST AMENDED FRANCHISE AGREEMENT
FOR THE
KELLER CANYON LANDFILL
THIS AMENDMENT NO. 2 to the FIRST AMENDED FRANCHISE AGREEMENT
FOR THE KELLER CANYON LANDFILL is made and entered into this
, 1996, by and between the COUNTY OF CONTRA COSTA
(hereinafter "County") and KELLER CANYON LANDFILL COMPANY, a California
Corporation, (hereinafter referred to as "Operator").
RECITALS
WHEREAS, on September 13, 1994, the Board of Supervisors of County took
action adopting a first amended franchise agreement with Operator, and
WHEREAS, on November 1, 1994, the Board of Supervisors of County and
Operator entered into Amendment No. 1 to the first amended franchise agreement with
Operator, and
WHEREAS, for administrative convenience the County has requested, and
Operator agrees, to amend the provisions in the franchise agreement regarding County
surcharges and fees for special handling and/or direct haul waste, so that County
surcharges and fees on these types of waste will be the same as County surcharges
and fees on transferred solid waste,
NOW THEREFORE, the County and Operator, for and in consideration of the
covenants and agreements as hereinafter set forth and for other good and valuable
Amend No.2 to First Amended Landfill Franchise,February,1996.
C-001
consideration, the receipt and sufficiency of which is hereby acknowledged, do mutually
agree as follows:
SECTION I. AMENDMENT. Subsection b. Of Section 6.4, Initial Surcharge, of
the First Amended Franchise Agreement is hereby amended as follows (by adding
.....................
.....................
side language and deleting the � language):
"b. Special (direct haul) Wastes. The Surcharge Reperiage.arid.fess far
.................................................
................................................
GoU"n. t prograrris' on special handling and/or direct haul waste received at the Landfill
other than via a transfer station shall be ten pereent of the Base Rate plds a" atheir
then applieable mandated. fha sameas are charged under this franchise agreement
n Transferred R..11. pursuarnf to subsection a of thJs Sectjon 6.4 "
SECTION II. OPERATION. This amendment shall apply to special handling
and/or direct haul received at the Landfill from and after November 1, 1994.
SECTION III. EFFECT. This amendment is entered for administrative
convenience, and is not a redetermination of the surcharge within the meaning of
Section 6.2.
Amend No.2 to First Amended Landfill Franchise,February,1996.
IN WITNESS WHEREOF, this Agreement is effective on the date first provided
on page one hereof.
OPERATOR
KELLER CANYON LANDFILL COMPANY, a
California corporation
By:
�y y� President
By:
q19/a Vice-President
COUNTY OF CONTRA COSTA
By:
Chair, Board of Supervisors
ATTEST: By:
Clerk of the Board
APPROVED AS TO FORM: By:
County Counsel
Amend No.2 to First Amended Landfill Franchise,February,1996.
COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA
AMENDMENT NO. 2 TO
FIRST AMENDED FRANCHISE AGREEMENT
FOR THE
KELLER CANYON LANDFILL
THIS AMENDMENT NO. 2 to the FIRST AMENDED FRANCHISE AGREEMENT
FOR THE KELLER CANYON LANDFILL is made and entered into this
February 27 , 1996, by and between the COUNTY OF CONTRA COSTA
(hereinafter "County") and KELLER CANYON LANDFILL COMPANY, a California
Corporation, (hereinafter referred to as "Operator").
RECITALS
WHEREAS, on September 13, 1994, the Board of Supervisors of County took
action adopting a first amended franchise agreement with Operator, and
WHEREAS, on November 1, 1994, the Board of Supervisors of County and
Operator entered into Amendment No. 1 to the first amended franchise agreement with
Operator, and
WHEREAS, for administrative convenience the County has requested, and
Operator agrees, to amend the provisions in the franchise agreement regarding County
surcharges and fees for special handling and/or direct haul waste, so that County
surcharges and fees on these types of waste will be the same as County surcharges
and fees on transferred solid waste,
NOW THEREFORE, the County and Operator, for and in consideration of the
covenants and agreements as hereinafter set forth and for other good and valuable
Amend No.2 to First Amended Landfill Franchise,February,1996.
C �,l
consideration, the receipt and sufficiency of which is hereby acknowledged, do mutually
agree as follows:
SECTION I. AMENDMENT. Subsection b. Of Section 6.4, Initial Surcharge, of
the First Amended Franchise Agreement is hereby amended as follows (by adding
....................
.....................
Tadd language and deleting the stricken language):
..................................
"b. Special (direct haul) Wastes. The Surchar a rG r tai a h.lMes`f €
.................................................
................................................
r t > rd.rams s on special handling and/or direct haul waste received at the Landfill
other than via a transfer station shall beten pereent of the Base Rate plus all othe,r
..............................................................................................................................................................
..............................................................................................................................................................
then applieeble mandated.
to same as are charged under this franchisegreemnt
____. __ __ . _ _ _. . _..
.....................................................................................................................................................................................................
n-
............................................r r d sa1JJ waste pp soar t to pub eet on a t this ect�or� Ea 4
SECTION 11. OPERATION. This amendment shall apply to special handling
and/or direct haul received at the Landfill from and after November 1, 1994.
SECTION 111. EFFECT. This amendment is entered for administrative
convenience, and is not a redetermination of the surcharge within the meaning of
Section 6.2.
Amend No.2 to First Amended Landfill Franchise,February,1996.
IN WITNESS WHEREOF, this Agreement is effective on the date first provided
on page one hereof.
OPERATOR
KELLER CANYON LANDFILL COMPANY, a
California corporation
By.
President
By:
Vice-President
COUNTY OF CON COSTA
By:
February 27 , 1996 C a' , Board of Supervisors
ATTEST: By:
Clrk of the Board
00"—
APPROVED AS TO FORM: By: _14;4 a
County Counsel
Amend No.2 to First Amended Landfill Franchise,February,1996.
c,�z
TO: BOARD OF SUPERVISORS
FROM: Anne Marie Gold, County Librarian
DATE: February 5, 1996
SUBJECT: REQUEST FOR AUTHORIZATION TO APPLY FOR AND ACCEPT FEDERAL FUNDING
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the County Librarian to apply for an accept Federal Library Services and
Construction Act grant funding in the amount of $20,000 under the "Exploring African-American Cultural
Materials Grant Program" to increase the number of materials in the communities of EI Cerrito, Pinole, Pittsburg
and San Pablo which will promote a better understanding of the African-American culture (no County funds.)
FINANCIAL IMPACT:
No matching funds are required. The Library's contribution will include staff time for selecting, acquiring, and
processing the materials.
BACKGROUND:
The communities served by the EI Cerrito, Pinole, Pittsburg and San Pablo libraries have a large African
American population. There are frequent requests for materials about the African American culture or materials
that would help promote a better understanding of the culture. These grants will enable the library to purchase
books, music and videos for adults and children which will serve to better reflect the African American culture in
these communities.
Continued on Attachment: SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON 02/27/1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS HEREBY CERTIFY THAT THIS IS A TRUE AND
X UNANIMOUS(ABSENT ) CORRECT COPY OF AN ACTION TAKEN AND
AYES: NOES: ENTERED ON THE MINUTES OF THE
ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON DATE SHOWN.
Attested Februar7, 1996
Contact Rose-Marie Kennedy,646-6421
Phil Batchelor,Clerk of the
cc: County Library Board of Supervisors and
County Administrator County Administrator
County Counsel
By l Deputy Clerk
l Abos%zMamer.grt
Cj• 0 )
TO: BOARD OF SUPERVISORS Contra
FROM: JOAN V. SPARKS, DIRECTOR ;, '
� 'I
Costa
COMMUNITY SERVICES DEPARTMENT Count�j
DATE:
February 1, 1996
SUBJECT:
ACCEPT 1996 HEAD START PARTIAL GRANT AWARD (#39-815-2)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ACCEPT the 1996 Head Start Partial Grant award from the U.S. Department of Health and
Human Services Administration for Children and Families (#39-815-2) in the amount of
$2,704,313 for the provision of Head Start services to 1,163 children through May 17, 1996.
II. FINANCIAL IMPACT:
The maximum amount of Federal funds requested in the Community Services Department's grant
application for the Head Start program was an amount not to exceed $6,500,000 which was
approved by the Board on September 26, 1995. This Financial Assistance Grant awards 45 percent
of the funds for the 1996 Head Start Program.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On January 9, 1996 the Board accepted a partial grant award of $625,347 of Federal funds from
the Department of Health and Human Services Administration for Children and Families (ACF) to
provide Head Start services through February 1996. A final appropriations bill to provide funding
for Head Start in fiscal year 1996 (which began on October 1, 1995) has still not been passed by
Congress or signed into law by the President. Thus, Head Start is operating under its third fiscal
year 1996 government-wide interim funding act, known as a "continuing resolution" since mid-
December. Passage of another continuing resolution or a final appropriation is required before
operating funds for a full twelve months can be awarded.
While the appropriations process is taking place, this partial grant will cover Head Start operations
until May 17, 1996 by which time additional funds are exp
e a availabled The partial award,
CONTINUED ON ATTACHMENT: 1-YES SIGNATURE: M.
�
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENOATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S),.
ACTION OF BOARD ON _ February 27, 1996 ... APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC(ffACT: Joan Sparks, 313-7350
February 27, 1996
CC: CAO ATTESTED
CSD PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY ,DEPUTY
M382 (10/88)
� g3
Page 2
#39-815-2
including that granted through February 1996, is approximately 45 percent of the expected 12-
month funding level which has been reduced by 3.9 percent of the on-going amount previously
planned for fiscal year 1996.
A decision not to approve this partial grant would result in the loss of needed Head Start services to
children and families in this county.
HEAD START PARTIAL GRANT AWARD FOR 1996
NARRATIVE STATEMENT
1. PROJECT/PROGRAM TITLE.
Head Start.
2. FUNDING AGENCY.
U.S. Department of Health and Human Services Administration for Children and
Families
3. SUBMITTAL STATUS.
Partial grant award for continuation of program during 1996.
4. PROPOSED TERM.
January 1, 1996 through December 31, 1996. The Head Start program is expected to
continue indefinitely.
5. CURRENT FUNDING.
The actual 1996 Head Start funding allocation will not be known until resolution of the
budget debate. The 1996 Head Start minimum allocation expected to be received is
approximately $6.5 million dollars. Funding from this allocation for the period from
January 1, 1996 through May 17, 1996 is already reflected in the Department's 1995-
96 County budget.
6. FUTURE FUNDING.
Federal funding for Head Start program services is expected to continue indefinitely.
7. BUDGET SUMMARY.
The Community Services Department is presenting one budget for the Head Start
Division (combining the Central Grantee Operated Program, West Grantee Operated
Program, Division Office, and temporary East Grantee Operated Program). The use of
one centralized budget is to provide an overall picture for the financial operation of the
Grantee.
8. STAFFING REQUIREMENTS. The Head Start program is administered by the
Community Services Department. Central and West County Grantee Operated Program
staff are currently employed by the County. Head Start services are also provided
through subcontracts with Delegate Agencies.
9. PROGRAM NEED.
According to the Association of Bay Area Government (ABAG) statistics, the number
of preschool age children living in poverty in Contra Costa County equals 9,340. The
number of three to five year old children in Contra Costa County living below the
poverty level equals 48 percent of the total preschool age below poverty population.
The Head Start program will serve approximately 1,143 children in the 1996 program
year which is only 12 percent of the preschool age children living in poverty in the
county. Other child development programs are serving approximately 23 percent of the
preschool age children living below poverty which leaves approximately 65 percent (or
6,062 children) not being served. Clearly, there is a need to expand Head Start services
in Contra Costa County.
10. RELATIONSHIP TO OTHER PROGRAMS.
The Head Start program staff provides a vital link to many community services.
Referrals include education, counseling, health, disability, mental health, battered
women's and child protective services.
11. PROJECT GOALS. 1996-98 Program Goals selected by the Head Start Program
Policy Council members as a result of the 1995 Community Needs Assessment are the
following:
Goal 1: The Head Start program will focus its training and technical assistance
resources (PA20 funds) for 1996-98 on developing an effective intervention/prevention
program for Family Abuse issues.
Goal 2: The Head Start program will develop system to support job training and
employment of parents that includes parents, staff, and community members by 1998.
Goal 3: To provide parents and staff with prevention/intervention strategies that
assist with food access, nutrition education, and low cost meals when dealing with a
limited budget during 1996 through 1998.
12. EXAMPLES OF STATED OBJECTIVES.
Objective for Goal 1:
To select and train one staff member and one parent to provide a personnel
management system to support at least one staff member and one parent as an expert in
the field of Family Abuse prevention and intervention with training established
December 31, 1996.
Objective for Goal_2:
To assess the employability needs of Head Start parents and develop a plan for
employability and collaborate with the JTPA System by December 31, 1996.
Objective for Goal 3:
To develop strategies for implementing prevention/intervention techniques that are
based on the parent need by December 31, 1996.
2
c. 0
13. ACTIVITY SUMMARY.
The Head Start program is currently operated directly through Central and West
County Grantee Operated Programs and indirectly through subcontracts with Delegate
Agencies. The program is expected to provide services to approximately 1,143 children
in Contra Costa County during 1996.
14. EVALUATION METHOD(S).
Evaluation methods are included in the Head Start program application. The lead
person responsible for administrative and program evaluation is the Head Start Program
Manager. The lead staff responsible for Goals 1 and 2 is the Social Service staff. The
Head Start Nutritionist is the lead person responsible for evaluation of Goal 3,
prevention/intervention strategies that assist with food access, nutrition education, and
low cost meals when dealing with a limited budget.
15. CHANGES COMPARED TO PRIOR YEAR (IF ANY).
On June 27, 1995 the Board of Supervisors authorized the Community Services
Department to operate the Central County Head Start Program directly beginning with
the 1995-96 program year. This program was formerly operated by contract with
Family Stress Center who voluntarily terminated the agreement effective July 31, 1995.
Since the County, as the grantee, is responsible for the program once a Delegate
Agency terminates its contract, the Board directed that a transition plan be developed.
On August 3, 1995, the Board of Supervisors adopted the Transition Plan for Central
County Grantee Operated Head Start Program.
On September 12, 1995 the Board authorized the Department to notify the United
Council of Spanish Speaking Organizations (UCSSO) that, because of failure to
perform as a Delegate Agency, including non-compliance with Federal rules and
regulations, the County will not renew its contract with the UCSSO for 1996. The
Board also directed staff to give notice to the UCSSO of its appeal rights and set
October 10, 1995 as the date for the Grantee to review any appeal filed by the UCSSO.
On September 12 the Board also directed staff to prepare the 1996 Head Start grant
application for the Antioch, Brentwood, Oakley, and Byron areas to reflect an interim
Grantee Operated Program beginning January 1996 to ensure no interruption of
services to families and children.
16. POTENTIAL CONTROVERSIAL ISSUES. The decision to provide East County
Head Start services through an interim Grantee Operated Program beginning January
1996 may result in potential controversial issues.
3
cA
TO: BOARD OF SUPERVISORS Contra
FROM: # JOAN V. SPARKS, DIRECTOR :�. Costa
COMMUNITY SERVICES DEPARTMENT .
County
DATE: February 8, 1996 N
SUBJECT: APPROVAL OF 1996 STANDARD AGREEMENT#39-800-1 WITH THE STATE DEPARTMENT
OF COMMUNITY SERVICES AND DEVELOPMENT FOR LOW INCOME WEATHERIZATION
ASSISTANCE PROGRAM SERVICES
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or her designee to execute and
submit to the State, on behalf of the County, the 1996 State Standard Agreement#96C-9003 (County
Contract Number 39-800-1) with the State Department of Community Services and Development in
the amount of $22,188, for the period from January 1, 1996 through March 31, 1997, for
continuation of Low Income Weatherization Assistance Program services.
II. FINANCIAL IMPACT:
This Contract is Federally funded through the State Department of Community Services and
Development. Funding from this agreement for the period from January 1, 1996, through June 30,
1996, is reflected in the Community Services Department's FY 1995-96 budget. Funding for the
period from July 1, 1996, through March 31, 1997, will be reflected in the Department's FY 1996-
97 budget. No County funding is required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
The budget negotiations in Washington, D.C. are still in progress and the State has not yet received
a grant award letter from the U.S. Department of Energy regarding its 1996 allocation. When the
Department of Energy releases the 1996 award notice to the State, the contract will be amended to
include the new allocation. Contract #39-800-1 allows program services to continue for eligible
county residents.
This contract will be reviewed and approved as to form by County Counsel prior to submission to
the State.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOA COMMITTEE
APPROVE OTHER
SIGNATURE(S): -
ACTION OF BOARD ON FebruaLy 27, 1996 ! APPROVED AS RECOMMENDED _� OTHER
VOTE OF SUPERVISORS
X 1 HEREBY CERTIFY THAT THIS 13 A TRUE
UNANIMOUS(ABSENT + AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: Joan Sparks, 313-7350
CC: CAO ATTESTED February 27, 1996
CSD PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY
,DEPUTY
M382 (10/88)
INCOMING FUNDS
NARRATIVE STATEMENT
1. PROJECT/PROGRAM TITLE. Low Income Weatherization Assistance Program.
2. FUNDING AGENCY. State Department of Community Services and Development.
(Department of Economic Opportunity in 1995)
3. SUBMITTAL STATUS. This agreement continues a current program.
4. PROPOSED TERM. January 1, 1996 through March 31, 1997.
5. CURRENT FUNDING. $22,188 of federal funding through the State Department of
Community Services and Development. This amount represents a percentage of last year's
funding. Budget negotiations in Washington, D.C. are still in progress and the State has
not yet received a grant award letter from the U.S. Department of Energy regarding its
1996 allocation. The agreement may be amended to add funds when the Department of
Energy releases the 1996 award notice to the State.
6. FUTURE FUNDING. This has been a long-range program for which funding is expected
to continue. The amount of future funding is dependent upon Congressional action.
7. BUDGET SUMMARY. A budget is being prepared to cover the amount of funding under
this agreement. A revised budget will be prepared when the total amount of 1996 funding
is determined.
8. STAFFING REQUIREMENTS. Darnell Turner will be responsible for administration of
this project.
9. PROGRAM NEED. The Weatherization Program is needed to provide for energy efficient
measures and savings to low-income residents of our County. Contra Costa County
participation in this program is part of a national objective established by the federal
government to ensure that low-income communities would be able to achieve energy
savings on utility bills and gain some knowledge of how to use their utilities more
efficiently. All clients served by this program must meet the federal poverty income
guidelines as indicated by the program regulations.
10. RELATIONSHIP TO OTHER PROGRAMS. The Weatherization Program in this
County interfaces with various County, city, and community-based organizations to prevent
the duplication of services and efforts. The Housing/Energy Program Manager has
established linkages with various agencies in our County and conducts community needs
assessments to maintain a level of contact and resources referrals.
1
The Community Services Department, Housing and Energy Division currently
collaborates with the cities of Concord, Antioch, Richmond and the County's Housing
Authority in the sharing of information and referral.
11. PROJECT GOALS. The goal of this program is to provide energy savings measures to
low-income communities which result in reduced energy costs under the Low Income
Weatherization Program.
12. STATED OBJECTIVES. The objectives of this program are:
a. To provide energy savings measures to the low-income communities which result in
reduced energy costs.
b. To educate low-income residents on how to achieve cost reductions as it relates to
energy efficiency in the home.
c. Assist clients with utililty bill assistance payments.
All clients served by this program must meet the federal poverty income guidelines as
indicated by the program regulations. Once the service has been completed, we have meet
the objective in addressing the energy deficiencies of the clients energy concerns and
awareness.
13. ACTIVITY SUMMARY. This program is operated by the Community Services
Department Housing and Energy Division staff and management. The Housing and
Energy Division is responsible for the administration of the Weatherization Program and
the reporting of all program activities.
14. EVALUATION METHOD(S). Darnell Turner, Program Manager for the Housing and
Energy Division will be responsible for Weatherization Program administration. The
evaluation tools used in determining our outcomes is measured by the number of homes
served and indicated in our work plan as listed in our contract. Once a home has been
serviced by our crews, the Assessor is assigned to check for all work performed and
completed. All work performed by our staff will be reviewed by the Program Manager for
accuracy and compliance.
15. CHANGES COMPARED TO PRIOR YEAR (if any).
NONE
16. POTENTIAL CONTROVERSIAL ISSUES. NONE
2
STATE bF CALIFORNIA •��
APPROVED BY THE CONTRACT NUMBER AM.NO.
STANDARD AGREEMENT—
ATTORNEY GENERAL
96C-9003 0
STU.2(REV.5-9t) TAXPAYERS FEDERAL EMPLOYER IDENTIFICATION NUMBER
THIS AGREEMENT,made and entered into this 1St day of January 19_26, 94-6000509
in the State of California,by and between State of California,through its duly elected or appointed,qualified and acting
TITLE OF OFFICER ACTING FOR STATE AGENCY
DeTuty Director Admin Dept of Community Services and Development hereafter called the State,and
CONTRACTOR'S NAME
Contra Costa County (Community Services Department) I-39-800-1 hereafter called the Contractor.
WITNESSETH: That the Contractor for and in consideration of the covenants,conditions,agreements,and stipulations of the State hereinafter expressed,
does hereby agree to furnish to the State services and materials as follows: (Set forth service to be rendered by Contractor,amount to be paid Contractor,
time for performance or completion,and attach plans and specifications,if any.)
WHEREAS, pursuant to 42 United States Code (USC) 6861 et seq. , as amended,
Contractor desires to implement the Department of Energy (DOE) Low-Income
Weatherization (WX) Assistance Program to weatherize the dwellings of the
eligible low-income population residing within the designated service area as
described in Exhibit C.
1 . Consideration
A. The total consideration payable by the State to Contractor for DOE WX
assistance under This Agreement shall not exceed $ 22 , 188 . 00 , as
set forth in Exhibit F.
B. The consideration to be paid Contractor, as provided herein, shall be in
compensation for Contractor' s performance installing weatherization
measures specified in Section 31 .D of This Agreement . Contractor will
also be compensated for all other reasonable expenses incurred in the
performance of This Agreement, including travel and per diem.
CONTINUED ON SHEETS,EACH BEARING NAME OF CONTRACTOR AND CONTRACT NUMBER.
The provisions on the reverse side hereof constitute a part of this agreement.
IN WITNESS WHEREOF,this agreement has been executed by the parties hereto,upon the date first above written.
STATE OF CALIFORNIA CONTRACTOR
AGENCY CONTRACTOR(it other than an individual,state whether a corporation,partnership,etc.)
BY(A TH(YRIZED SIGNATURE) BY(AUTHORIZED SIGNATURE)
D �
PRINTED NAME OF PERSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING
Joan Sparks, Director
TITLE ADDRESS
L .
AMO TEN MBERED BY THIS PROGRAM/CATEGORY(CODE AND TITLE) FUND TITLE Department of General Services
DOCUMENT I T FUse Only
(OPTIONAL USE) `r I hereby certify that aH cond'rtians
PRIOR AMOU NC 2D
THIS CONTRACT for exemption have been com-
0 IT CHAPTER STATUTE FISCAL YEAR plied with, and this document is
TOTAL AMOUNT ENCUMBERED TO — — 1995 91; 196, exempt from the Department of
DATE OBJECT OF EXPENDITURE(CODE AND TITLE) General Services'approval.
I hereby certify upon my own personal knowledge that budgeted funds T.B.A.NO. B.R.NO.
are available for the period and purpose of the expenditure stated above.
SIG
NATURE OF ACCOUNTING OFFICER DATE
D
CONTRACTOR 0 STATE AGENCY DEPT.OF GEN.SER. 0 CONTROLLER ❑
(96C/DOE)
C. The total amount budgeted for Administrative Costs shall not exceed the limits
described in Section 30.B. Adherence to Section 23.1), regarding equipment
purchase or lease, is required and is not altered by the provisions of this Section.
Expenditures in excess of the budget total shall not be reimbursed by the State.
2. Term
The term of This Agreement shall be from January 1, 1996 through March 31, 1997.
3. Indemnification
Contractor agrees to indemnify, defend, and save harmless the State, its officers, agents,
and employees from any and all claims and losses accruing or resulting to any and all
contractors, subcontractors, materialmen, laborers, and any other person, firm, or
corporation furnishing or supplying work, services, materials, or supplies in connection
with the performance of This Agreement, and from any and all claims and losses
accruing or resulting to any person, firm, or corporation that may be injured or damaged
by Contractor in the performance of This Agreement.
4. Independent Contractor
Contractor and its agents and employees, in the performance of This Agreement, shall
act in an independent capacity and not as officers, employees, or agents of the State.
5. Suspension and Termination
A. Suspension
1. If Contractor or subcontractor has failed to comply with the performance-based
terms of This Agreement, the State may, upon reasonable notice to Contractor or
subcontractor, suspend This Agreement in whole or in part.
The State may suspend This Agreement, in whole or in part, if Contractor has
demonstrated two consecutive contract terms of unexpended funds in an amount
of 10% or greater of their contract amount. The 93C DOE contract was
designated the base-year or the inception year to calculate the specific time-frame
denoting the first in a series of"consecutive" years. Additionally, the State may
mandate special contract conditions which may require subcontracting of the
DOE weatherization services.
In the case of fraud or gross negligence, suspension.without prior notice by the
State is permissible.
2
(96C/DOE) C- Fq
2. The notice of suspension shall state the reasons for the suspension, corrective
action required of Contractor to comply with the terms of This Agreement, and
the effective date of the suspension.
1 A suspension shall remain in effect until Contractor has taken corrective action
satisfactory to the State, or has provided evidence satisfactory to the State that
such corrective action will be taken.
4. New obligations incurred by Contractor under This Agreement during the
1.
suspension period will not be allowed unless expressly authorized by the State in
the notice of suspension or in a written authorization document.
B. Termination
1. The.State may terminate This Agreement and be relieved of the payment of any
consideration to Contractor should Contractor fail to perform the covenants
contained herein at the time and in the manner provided herein. In the event of
termination, the State may proceed to perform the covenants contained herein in
any manner deemed proper by the State. The State retains lien rights on all funds
advanced.
2. Either party to This Agreement may terminate it at any time prior to its date of
expiration upon thirty (30) calendar days notice to the other party. Such notice
shall be delivered to the other party in writing, stating the reason for termination
and the effective date thereof.
3. Upon termination of This Agreement, the State, unless expressly granted in
writing, shall not pay Contractor for any obligations incurred after the effective
date of such termination.
6. Assignment
Without the written consent of the State, This Agreement is not assignable by Contractor
either in whole or in part.
7. Subcontracts
A. Prior to the provision of subcontracted services, Contractor shall provide board
resolutions, stating compliance with all the terms and conditions of This Agreement,
from all of Contractor's subcontracted nonprofit and local government agencies who
shall perform services in the regionalized area described in Exhibit C.
3
(96C/DOE)
B. For all other types of subcontracting, Contractor shall provide to the State within
sixty (60) calendar days of execution, the name of the entity, address, telephone
number, contact person, contract amount, and program description of each
subcontractor to This Agreement.
C. Contractor shall assure that subcontractor(s) comply with all terms and conditions of
This Agreement.
D. Contractor shall immediately notify all of its subcontractor(s) in writina, in the event
the State suspends or terminates This Agreement.
E. Contractor is the responsible party, without recourse to the State, regarding the
settlement and satisfaction of all contractual and administrative issues arising out of
subcontracts entered into in support of This Agreement, including but not limited to
disputes, claims, or other matters of a contractual nature as well as civil liability
arising out of negligence or intentional misconduct of subcontractor(s).
8. Time
Time is of the essence in the performance of This Agreement.
9. Amendment - Modification
A. No alteration or variation of the terms of This Agreement shall be valid unless made
in writing in the form of an amendment-modification and signed by the Parties.
Exceptions to this requirement are line item changes to the contract budget which do
not affect the maximum amount payable under the contract or the work to be
performed, and the exceptions provided for in Section 15, Provisions for Federally-
Funded Grants.
1. Request'for Amendment/Modification - Energy, CSD 509 (Rev. 1/96) is provided
to submit changes to Exhibit E, Schedule of Energy Program Goals/Expenditures,
and Exhibit F, the DOE Weatherization Program Budget.
2. Said requests shall be submitted no later than forty-five (45) calendar days prior
to the expiration date of This Agreement.
3. Contractor will advise the State when proposed changes to the contract also affect
the Program Budget.
B. No oral understanding or agreement not incorporated herein shall be binding on any
of the Parties.
C. Contractor shall not revise weatherization goals solely for the purpose of meeting the
performance-based requirement set forth in Section 29.A
4
(96C/DOE) vq
D. CSD shall not approve a term extension solely for the purpose of meeting
weatherization goals.
10. Enforceable Agreement
This Agreement shall become a valid, enforceable agreement only after it is signed by
authorized agents of the parties.
11. Equitable Treatment
Contractor shall assure that owners and renters receive equitable treatment under this
program.
12. Compliance with Rules and Regulations
Activities of Contractor with respect to This Agreement shall be conducted in accordance
with pertinent Federal and State rules and regulations, including relevant Office of
Management and Budget(OMB) Circulars and amendments thereto.
13, Record-Keeping Responsibilities
A. All records maintained by Contractor shall meet the OMB requirements contained in
the following circulars: Common Rule, Subpart C, ("Uniform Administrative
Requirements for Grants and Cooperative Agreements to State and Local
Governments") Local Governments or A-110, Subpart C, Nonprofit Organizations,
whichever is applicable.
B. Contractor shall maintain all records pertaining to This Agreement for a minimum
period of three years after submission of the final report. However, Contractor shall
maintain all such records until resolution of all audit findings is completed.
C. Contractor shall make appropriate books, documents, papers, and records available to
the Federal government, the State, or any of their duly-authorized representatives,
including representatives of the entity selected by CSD to perform inspections, for
examination, copying, or mechanical reproduction, on or off the premises of the
appropriate entity upon a reasonable request therefore.
D. Contractor shall maintain a separate file for each applicant certified as eligible to
receive assistance. Said files shall-include at least the following documentation:
1. Intake and Job Order Sheet, CSD 565 (Rev. 1/96).
2. Copies of source documents supporting eligibility.
5
(96C/DOE) 077
3, Building Check and Job Order Sheet or Contractor's equivalent.
E. Contractor shall also maintain an Intake and Job Order Sheet, CSD 565 (Rev, 1/96)
and supporting documents, if any, including any appeal documents, for each
applicant who is not certified as being eligible to receive assistance.
F. Contractor assures that employee and applicant records shall be maintained in a
confidential manner to assure compliance with the Information Practices Act of 1977,
as amended, and the Federal Privacy Act of 1974, as amended.
14. Insurance and Fidelity Bond
A. General Requirements
1. Third-Party Insurance
a. By execution of This Agreement, Contractor agrees that the below required
insurance policies and bond shall be in effect at all times during the term of This
Agreement.
b. Contractor shall provide the State with written notice at least thirty (30) calendar
days prior to cancellation or reduction of insurance coverage to an amount less
than that required in This Agreement.
c. In the event said insurance coverage expires at any time or times during the term
of This Agreement, Contractor agrees to provide, at least thirty (30) calendar days
prior to said expiration date, a new Certificate of Insurance evidencing insurance
coverage as provided for herein for not less than the remainder of the term of
This Agreement.'
d. In the event Contractor fails to keep in effect at all times insurance and bond
coverage as herein provided, the State may suspend This Agreement,
e, The State shall be named as additional insured on all certificates of insurance,
except workers' compensation and fidelity bond, required under This Agreement.
2. Self-Insurance
When Contractor is a governmental entity which self-insures, the State, upon
satisfactory proof, will waive the appropriate insurance requirements upon written
certification. This certification shall be signed by an appropriate county or city risk
manager and contain assurance of the adequacy of the governmental entity's ability to
cover any potential losses under This Agreement and shall specify which areas
6
(96CIDOE)
Contractor will self-insure. Should Contractor utilize subcontractor(s) to provide
services under This Agreement, Contractor shall indemnify and hold the State
harmless against any liability incurred by the subcontractor(s).
B. Workers' Compensation Insurance
I. Contractor shall have and maintain, for the term of This Agreement, workers'
compensation insurance issued by an insurance carrier licensed to underwrite
workers' compensation insurance in the State of California.
2. Unless a current copy is on file with CSD, Contractor shall submit either an
applicable Certificate of Insurance (ACORD 25) or a Certificate of Consent to Self=
Insure issued by the Director of the Department of Industrial Relations to the State
as evidence of compliance with the worker's compensatioh insurance requirement
prior to issuance of an initial cash advance.
C. Fidelity Bond
I. Contractor shall maintain a fidelity bond in the minimum amount of eight percent
(8%) of the total amount of consideration set forth under This Agreement.
2. Contractor shall submit an applicable Certificate of Insurance (ACORD-25) to the
State as evidence of compliance with the fidelity bond requirement prior to issuance
of an initial cash advance.
D. Public Liability Insurance
I. Contractor shall have and maintain for the term of This Agreement general liability
and property damage insurance for a combined single limit of not less than $500,000
per occurrence.
2. Unless a current copy is on file with CSD, Contractor shall submit an applicable
Certificate of Insurance (ACORD 25), naming CSD as an additional insured, to the
State as evidence of compliance with public liability insurance requirements prior to
issuance of an initial cash advance.
E. Vehicle Insurance
1. Contractor shall have and maintain for the term of This Agreement vehicle insurance
in the amount of$500,000 for each person and each accident for bodily injury and in
the amount of$500,000 for each person and each accident for property damage.
7
(96C/DOE)
2. When employees use their own vehicles to perform duties within the scope of
employment, Contractor shall have and maintain for the term of This Agreement
non-owned and hired-auto liability insurance in the amount of$500,000 for each
person and each accident for bodily injury, and $500,000 for each person and each
accident for property damage. (Driving to and from work is not in the scope of
employment.)
3. Unless a current copy is on file with CSD, Contractor shall submit an applicable
Certificate of Insurance(ACORD 25), designating CSD as an additional insured,
to the State as evidence of compliance with said vehicle insurance requirements
prior to issuance of an initial cash advance.
15. ProvisionsforFederally-Funded Grants
A. It is mutually understood between the parties that This Agreement may have been
written before ascertaining the availability of congressional appropriation of funds, for
the mutual benefit of both Parties, in order to avoid program and fiscal delays which
would occur if This Agreement were executed after that determination was made.
B. This Agreement is valid and enforceable only if sufficient funds are made available to
the State by the United States Government for the purposes of This Program. In
addition, This Agreement is subject to any additional restrictions, limitations, or
conditions enacted by the Congress or any statute enacted by the Congress which may
affect the provisions, terms, or funding of This Agreement in any manner.
C. It Is mutually agreed that if the Congress does not appropriate sufficient funds for This
Program, This Agreement shall be amended to reflect any reduction in funds.
D. The State has the option to void This Agreement under the thirty-day (30) cancellation
clause, pursuant'to Section 5.13.2., or to amend This Agreement to reflect anv
reduction of funds.
16. Limitation on Use of Funds
Contractor shall assure that funds received under This Agreement shall not be used for the
purchase or improvement of land, or for the purchase, construction, or permanent
improvement of any building or other facility other than low-income weatherization
energy-related home repairs,
17. Right to Monitor. Audit. and Investigate
A. Any duly-authorized representative of the Federal or State government, which
includes but is not limited to the Bureau of State Audits and the entity selected by
8
(96C/DOE) g�
CSD to perform inspections, shall have the right to monitor and audit Contractor and
all subcontractors providing services under This Agreement through on-site
inspections, audits, and other applicable means the State determines necessary.
1. Unless Contractor assumes the task of arranging inspection visits with the
selected weatherization clients, Contractor shall provide the use of a telephone to
the inspector.
2. Contractor is not expected to accompany the inspector on client inspection visits,
to provide transportation, or to provide equipment to the inspector unless
Contractor desires to do so. The inspector, however, will permit Contractor
personnel to participate in client visits.
B. Any duly-authorized representative of the Federal or State government shall have the
right to undertake investigations in accordance with 42 USC 6861 et seq., as amended.
C. All agreements entered into by Contractor with audit firms for purposes of conducting
independent audits under This Agreement shall contain a clause permitting the State or a
duly-authorized representative of the State or Federal government access to the working
papers of said audit firm(s).
18. C'ontractor's National Labor Relations Board Certification
Contractor hereby certifies under penalty of perjury that no more than one final
unappealable finding of contempt of court, by a Federal Court, has been issued against
Contractor within the immediately preceding two-year period because of Contractor's
failure to comply with an order of a Federal Court which orders Contractor to comply with
an order of the National Labor Relations Board.
19. Nondiscrimination Compliance
A. Contractor hereby certifies compliance with the following:
1. Federal Executive Order 11246, as amended by Executive Order 11375, relating to
equal employment opportunity.
2. Title VI and.Title VII of the Civil Rights Act of 1964, as amended.
3. Rehabilitation Act of 1973, as amended.
4. Vietnam Era Veterans Readjustment Assistance Act of 1972, as amended.
5. Title 41, Code of Federal Regulations (CFR), Chapter 60, Office of Federal
Contract Compliance Programs, Equal Employment Opportunity, Department of
Labor.
6. Public Law 101.336, Americans with Disabilities Act of 1990.
9
(96C/DOE)
B. Contractor agrees to abide with and shall include the nondiscrimination and compliance liance
provisions of the following clause in all subcontracts to perform work under This
Agreement:
I
"During the performance of this contract, Contractor and its subcontractors shall not
unlawfully discriminate, harass or allow harassment, against any employee or applicant
for employment because of sex, race, color, ancestry, religious creed, national origin,
physical disability (including IHV and AIDS), mental disability, medical condition
(cancer), age (over 40), marital status, and denial of family care leave. Contractors and
subcontractors shall insure that the evaluation and treatment of their employees and
applicants for employment are free from such discrimination and harassment.
Contractor and subcontractors shall comply with the provisions of the Fair Employment
and Housing Act(Government Code, Section 12900 et seq.) and the applicable
regulations promulgated thereunder(California Code of Regulations, Title 2, Section
7285.0 et seq.). The applicable regulations of the Fair Employment and Housing
Commission implementing Government Code, Section 12990 (a-f), set forth in Chapter
5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into
this contract by reference and made a part hereof as if set forth in full. Contractor and
its subcontractors shall give written notice of their obligations under this clause to labor
organizations with which they have a collective bargaining or other agreement.
C. Contractor's signature affixed hereon shall constitute a certification under the penalty of
perjury under the laws of the State of California that to the best of its knowledge will,
unless exempted, comply with the nondiscrimination program requirements set forth in
this section.
20. Affirmative Action Compliance
A. Each Contractor or Subcontractor that has fifty (50) or more employees and has an
agreement of fifty thousand dollars ($50,000) or more shall be required to develop a
written Affirmative Action Compliance Program.
B. The written program shall follow the guidelines set forth in Title 41, CFR, Section
60-1.40, Sections 60-2.10 through 60-2.32, Sections 60-250.1 through 60-250.33, and
Sections 60-741.4 through 60-741.32.
C. Each Contractor or subcontractor with less than fifty (50) employees shall comply with
Section 202 of Part 11 of Executive Order 11246, as amended by Executive Order
11375. Contractor shall ensure that subcontractors falling within the scope of this
provision shall comply in full with the requirements thereof.
10
(96C/DOE)
21. Fair Hearing Process for Alleged Violation of the Civil Rights Act Against Contractor
A. In the event of any violation or alleged violation of Title VI of the Civil Rights Act of
1964, as amended, Contractor has the right to request a fair hearing in response to such
violation or alleged violation within thirty (30) calendar days from the date of such
action.
B. The State shall conduct such fair hearing in accordance with Title 45, Code of Federal
Regulations, Section 81.1.
22. Fair Hearing Process for Applicants for Denial of Benefits by_Contractor
A. Contractor shall inform, at the time of intake, all applicants of their right to appeal all
claims for assistance that are denied or are not acted upon with reasonable promptness.
I. Contractor shall conduct a structured, fair, and impartial meeting within five (5)
working days of the initial request for appeal and shall make a good faith effort to
resolve the applicant's complaint(s) at the local level. Contractor shall make a
written finding which sets forth the case of both parties and the decision of
Contractor.
2. If the appeal is not resolved to the satisfaction of the applicant at the local level,
Contractor shall inform the applicant that an appeal to the State may be requested as
part of the Fair Hearing process and shall provide the applicant with an appropriate
form.
3. If the applicant decides to appeal to the State, applicant shall submit a written
appeal request to be received by the State within ten (10) working days from the
date of Contractor's final decision. Upon request from CSD, Contractor shall
provide all supportive documentation to be received by the State within five (5)
working days.
23. Contractor Assurances and Certification
A. Contractor certifies that it possesses legal authority to apply to the State for grants
funded under the DOE Weatherization Assistance Program for Low-Income Persons
and assures compliance with the purposes as set forth in 42 USC-6861, et seq., as
amended.
I1
(96C/DOE)
B. Contractor assures that its governing body has adopted and passed a resolution, specific
to This Agreement, which shall be forwarded to the State and which includes, at a
minimum, the following provisions:
l. Authorization for the submittal to the State of This Agreement, including all exhibits
and assurances contained herein; and
2. The name and signature of the chairperson of the board;.the date signed by the
chairperson; and, if applicable, the date the resolution was ratified by the board of
directors; and
3. Authorization to, and identification of, the person certified as the official
representative of the governing board to sign and enter into This Agreement; and
4. Identification of contract number and program; and
S. Authorization to, and identification of, the person certified as the official rep-
resentative of the governing board to enter into and accept any subsequent
amendments to This Agreement and revisions to exhibits, along with a statement
specifying whether the governing board intends to delegate authority for
amendments which alter Section 1, Consideration, and/or Section 2, Term of This
Agreement; and
6. A statement which stipulates whether the governing board intends to delegate
authority for changes to Exhibit D, Assistance Priority and Limits.
7_ A statement, if subcontracting DOE Weatherization services with a nonprofit or
local government entity, that identifies the name of the subcontracted entity, the type
of DOE services to be provided by that entity, and the service area where
subcontracted activities shall occur.
C. 'Contractor assures that it shall exercise due care in the use, maintenance, protection, and
preservation of State-awned property in Contractor's possession or any other property
purchased by Contractor with State funds. Such care shall include, but is not limited to
the following:
1. Maintaining insurance coverage against loss or damage to such property.
2. Ensuring that the legal ownership of any motor vehicle or trailer is in the name of
the Contractor.
12
(96C/DOE) w /
D. Contractor acknowledges that this is a performance-based contract as cited in Section
29.A. and assures that all supplies, materials, equipment, or services purchased with
funds provided by This Agreement shall be used solely for the activities allowed under
This Agreement unless a fair market value for such use is charged to the benefiting
program and credited to This Agreement.
1. Contractor shall adhere to its established policy and procedures regarding the
purchase or lease of equipment having an aggregate cost of five-thousand dollars
($5,000.00) or more. Policy and procedures will be in conformance with OMB
requirements contained in the following Circulars: Common Rule, Subpart C, or A-
110, and approved by the Board of Directors.
2. Include the type and cost of equipment or material to be purchased or leased on the
appropriate line item of the budget. If the purchase or lease of equipment is not
included in the execution of This Agreement, CSD Form 558, Request for Purchase-
Lease Approval must be submitted to CSD for approval.
3. Notwithstanding adherence to.OMB requirements contained in the following
Circulars: Common Rule, Subpart C, or A-110, or prior approval from a Board of
Directors to procure, prior approval for the purchase or lease of motor vehicles and
trailers must be obtained from CSD by submitting CSD Form 558 in each instance.
E. Contractor assures that it shall be in compliance with Federal and State Occupational
Safety and Health Statutes, the California Safe Drinking Water and Toxic Enforcement
Act of 1986, and Workers' Compensation laws.
F. Contractor assures that it shall conduct outreach activities designed to assure that
eligible households with elderly, disabled, American Indian, migrant or seasonal farm
worker individuals, and children age 18 and under are made aware of the assistance
available under This Agreement.
G. Contractor assures that it shall be in compliance with anti-discrimination provisions of
Section 102 of the Immigration Reform and Control Act of 1986, as well as
requirements disqualifying certain legalized aliens from receiving benefits under This
Agreement for five (5) years from the date they were granted temporary resident status
even if they have been provided status according to Section 245A (amnesty or
legalization) and 210A (replenishment workers) of the Immigration and Nationality Act,
as amended.
13
(96C/DOE)
H. Federal Certification Regarding Debarment. Susnensian andRelated Matters
Contractor hereby certifies to the best of its knowledge that it or any of its officers:
I. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from covered transactions,by any Federal department or
agency-,
2. Have not within a three (3) year period preceding This Agreement been convicted of
or had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or.performing a public
(Federal, State, or local) transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving
stolen property-,
3. Are not presently indicted for or otherwise criminally- or civilly-charged by a
governmental entity (Federal, State, or local)with commission of any of the
offenses enumerated in paragraph 2 of this certification; and
4. Have not within a three (3) year period preceding This Agreement had one or more
public (Federal, State, or local) transactions terminated for cause or default.
I. Drug-Free Workplace Certification
Contractor certifies that a Drug Free Workplace Certification (Std. 2 1) is on file with
CSD. The terms and conditions of Std. 21 shall have the same force, meaning, effect,
and enforceability as if a certification were separately, specifically, and individually
provided for each.grant between Contractor and CSD.
I Contract Administration
Contractors shall administer This Agreement in accordance with OMB requirements
contained in the following Circulars.- Common Rule, Subpart C, for public agencies-, A-
110 for nonprofit organizations,
K. Contractor Licensing
Contractors that are nonprofit organizations and are performing weatherization activities
under This Agreement certify that they possess an active Class "B", General Building
Contractor license, issued by the Contractors' State License Board.
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(96C/DOE)
24. Conflict of Interest
A. Contractor certifies that its employees and the officers of its governing body shall avoid
any actual or potential conflicts of interest, and that no officer or employee who exer-
cises any functions or responsibilities in connection with This Agreement shall have any
personal financial interest or benefit which either directly or indirectly, arise from This
Agreement.
B. Contractor shall establish safeguards to prohibit its employees,or its officers from using
their positions for a purpose which could result in private gain, or which gives the
appearance of being motivated for private gain for themselves or others, particularly
those with whom they have family, business, or other ties.
25. Political Activities
A. Contractor shall refrain from all political activities if such activities involve the use of
any funds which are the subject of This Agreement or any other funds, programs,
projects, or activities which flow from This Agreement pursuant to 42 USC 9904(e), as
amended.
B. Contractor is prohibited from any activity which is designed to provide voters or
prospective voters with transportation to the polls or to provide similar assistance in
connection with an election if such activities involve the use of any funds which are
subject-to This Agreement.
26. Lobbying Activities
A..Contractor shall refrain from all lobbying activities if such activities involve the use of
any funds which are the subject of This Agreement or any other funds, programs,
projects, or activities which flow from This Agreement.
B. If Contractor engages in lobbying activities, Contractor shall complete, sign, and date
the Certification Regarding Lobbying/Disclosure of Lobbying Activities (Exhibit G).
27. Severability of Provisions
Should a provision of This Agreement be held invalid by a court of competent jurisdiction,
the remaining provisions of This Agreement shall continue to be valid and enforceable.
28. Addresses for the State
All documents submitted by Contractor to the State pursuant to the terms of This
Agreement shall be made by deposit in the U.S. Mail, first class, postage prepaid, or
delivered by a commercial carrier bearing a legibly dated receipt, and addressed as follows:
15
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(96C/DOE)
Department of Community Services and Development
ATTENTION- PROGRAMS BRANCH
P.O. Box 780
Sacramento, CA 95812-0780
29. Prosuammatic Provisions
A. Performance-Based Requirements
Beginning in 1994, CSD established performance-based contracts. Attention to the
distribution of carryover funds, or other funds designed to enhance DOE funds, shall
consider previous year(s) adequate achievement of fiscal and programmatic
performance. Adequate fiscal and programmatic performance will be the achievement
of ninety percent (90%) of the stated goals and expenditures as submitted on CSD 564
(Rev. 1/96). Seventy-percent(70%) of the aforementioned 90% achievement shall have
occurred prior to February 1, 1997.
1. Advance Payments
a. Upon written request by Contractor, the State may issue an advance payment to
Contractor in an amount not to exceed twenty-five percent (25%) of the total
amount of This Agreement, as set forth in Section I.A. ,
b. In the event This Agreement is amended to increase the consideration of This
Agreement, a subsequent advance payment not to exceed twenty-five percent
(25%) of the amount of the increase may be authorized by the State, if Contractor
requests such advance payment in writing. The need for such additional advance
payment shall be based upon a review of Contractor's cash flow status as
recorded on Contractor's current monthly expenditure report,
c. Advance payments outstanding ninety (90) days prior to the expiration date of
This Agreement will be offset against subsequent payments.
2. Subsequent Payments
a. Payments to Contractor are contingent upon receipt by the State of the three-part
Monthly Expend iture/Activity/Eamed Measures Report, CSD 571 (Rev. 1/96), as
required under Section 29.0 of This Agreement.
b. Contractor shall be entitled to obtain a maximum reimbursement of$1,854 per
dwelling unit weatherized and for applying the conservation measures and
activities described in Section 31.D. In the event the Governor declares a State of
Emergency or Local Emergency under Article 13 or 14 of the Emergency
Services Act, the maximum reimbursement shall be $2,000 per dwelling unit.
16
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(96C/DOE)
c. In dwelling units in which the heating/cooling unit must be replaced, Contractor
may expend no more than $2,750. This limitation includes all weatherization
measures installed.
d. Contractor may apply no more than 25% of the total program funds expended
towards abating health and safety hazards based on heating and cooling services.
e. Contractors will be authorized to abate health and safety hazards generated by
heating/cooling sources, and to increase air exchange rates which are determined
to be less than the minimum level.
B. Contractor Activities
1. Coordination - Contractor shall refer potentially eligible applicants to other energy
or conservation programs. Contractor shall coordinate its activities with other
Federal, State, or local energy conservation programs with the goal of conserving
energy, improving thermal efficiency, and defraying energy costs of low-income
households.
2. Contractor shall not divide the application of individual weatherization measures
between This Program and other weatherization programs unless the maximum CSD
rate for a measure has been reached.
3. Client Education
Contractor shall provide to all recipients of energy assistance under This Agreement
applicable energy conservation information which shall include at least the
following:
a. A description of the benefits which the client can expect to receive as a result of
the weatherization measures installed in the dwelling.
b. An explanation of the action of each measure in terms of preventing air
infiltration or the escape of heated or cooled air from the dwelling and how to
maximize the effect of such measures.
c. Written information which describes energy-saving behavioral adjustments
which will decrease the energy consumption of the household.
d. Resource information and referral, and family and budget counseling in order to
assist clients in achieving self-sufficiency.
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C. Repo in
1. Monthly Repgrt_s
Contractor shall ensure that the monthly report consisting of the three-part Monthly
Expenditure/Activity/Earned Measures Report, CSD 571 (Rev. 1/96) is received by
the State on or before the 15th calendar day of each month, regardless of the level of
activity or amount of expenditures during the previous month.
2. Close-Out Report
Contractor shall submit, on the appropriate CSD forms, a financial and
programmatic close-out report and return all unexpended funds to the State within
ninety (90) days after expiration of This Agreement. Final reimbursement to
Contractor, if owed, shall be contingent upon receipt of this close-out by the State.
Subsequent payments for other CSD contracts may also be contingent upon receipt
of the close-out of This Agreement.
.3. Revi
a. The State shall review Contractor's monthly program operation reports and
evaluate Contractor's demonstrated ability to effectively utilize all funds
avail-able under This Agreement.
b. As set forth in Section 9, an amendment to the total consideration of This
Agreement may occur as a result of the State's review of Contractor's program
and fiscal operations.
D. Audit Reports
1. Funds provided under This Agreement shalr be included in an audit conducted in
accordance with the provisions of OMB Circular A-133 for nonprofit agencies, or
OMB Circular A-128 for public agencies, standards promulgated by the American
Institute of Certified Public Accountants (AICPA), and those standards included in
"Government Auditing Standards, 1994 Revision".
2. The financial and compliance audit shall contain the following supplementary
financial information:
a. A combining statement of revenue and expenditures for each contract which
presents, by budget line item, revenue and expenditures for the contract or audit
period.
b. A computation sheet for each contract used to calculate the Contractor's
earnings for the contract or audit period, including measurable values, and a
18
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(96C/DOE)
schedule of administrative expenditures. The results of this calculation will be
used to determine:
(1) The amount due Contractor
(2) The amount due CSD, or
(3) Whether the Contractor has been paid in full
3. If the Contractor has used the same *independent audit firm for more than five (5)
consecutive years, the Contractor must submit, to the CSD Audit Services Unit, a
written justification for using the same audit firm in excess of five (5) years and
request approval from the Audit Services Unit to continue using the same audit firm.
4. Private, nonprofit contractors shall submit to CSD two (2) copies of the required
audit report within one hundred eighty (180) calendar days of the end of the
Contractor's fiscal year. Upon written request by the Contractor's CPA, which
includes an explanation of why the audit cannot be submitted within one hundred
eighty (ISO) calendar days of the end of the Contractor's fiscal year, an extension
may be granted by CSR's Audit Services Unit for submittal of the audit report not to
exceed thirty (30) calendar days from the original due date. The audit reports are to
be submitted to the following address:
Department of Community Services and Development
Audit Services Unit
700 North 10th Street, Room 258
Sacramento, CA 95814
Attention: Audit Manager
5. Local governmental entities shall submit to CSD two (2) copies of the required audit
report within thirty (30) calendar days after the completion of the audit, but no later
than one (1) year after the end of the audit period,- The audit reports are to be
submitted to the address stated in Section 4 above.
a. Local governmental agencies shall submit the required number of copies of the
audit report in accordance with the guidelines set by the Division of Audits of
the State Controller's Office. Said reports are to be submitted to the following
address:
State Controller
Division of Audits
300 Capitol Mall, Fifth Floor
Sacramento, CA. 95814
6. Where services or funds under This Agreement are provided to, for, or by a wholly-
owned or wholly-controlled subsidiary of Contractor, Contractor hereby provides
assurance that an audit shall be performed of this subsidiary organization in
19
(96C/DOE)
accordance with this section 29.D. Said required audit report shall be made
available to the State upon request.
30. Budget Definitions
A. Cost Reporting
All costs shall be reported using a "modified accrual" or "accrual" method of
accounting.
B. Administrative Costs
1. Administrative Costs shall mean costs for auxiliary functions such as accounting,
auditing, monitoring assistance, facilities, utility costs, and like services necessary to
sustain the direct effort involved in administering a grant program or an activity
providing services to the grant program.
2. Local governments shall use OMB Circular A-87 (Cost Principles for State and
Local Governments) as a guide for determining administrative costs.
3. Private, nonprofit corporations shall use OMB Circular A-122 (Cost Principles for
Nonprofit Organizations) as a guide for determining administrative costs.
4. Unless applied for and approved on CSD 574 (Rev. 1/96), payment under this
budget line item shall not exceed five percent ( 5 %) of the cumulative allowable
program expenditures for weatherization activities performed under This
Agreement.
C. Program Costs
1, Program Costs are all allowable costs other than Administrative Costs.
2. Program Costs include those costs which are directly attributable to the performance
of This Agreement, and which are reasonable and necessary as determined by the
State, for the purpose of delivering services. Allowable costs shall be as set forth in
Title 10, Code of Federal Regulations, Section 440.18(c).
31. Special Provisions
A. Applicant Eligibility
1. Weatherization assistance services shall be available only to the following
households:
a. Households in which one or more individuals are receiving:
20
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• (96C/DOE)
1) Aid to Families with Dependent Children (AFDC); or
2) Supplemental Security Income (SSI)/State Supplementary Program
(SSP) payments; or
3) Food Stamps; or
4) Payments under Sections 415, 521, 541, or 542 of Title 38 of the United
States Code, or under Section 306 of the Veterans' and Survivors' Pen-
sion Improvement Act of 1978. OR
b. Households with incomes that do not exceed an amount equal to one hundred
fifty percent(150%)of the Federally-established poverty level. If applicable
income records for a minimum period of at least sixty (60) days immediately
preceding the date of application shall be used in determining eligibility based
on income only,
C. Appropriate documents shall be maintained in each applicant's file.
2. No household shall be excluded from eligibility for services if the household has an
income which is less than one hundred ten percent(110%) of the Federally-
established poverty level.
3. The provision of weatherization services shall begin within one-hundred twenty
(120) calendar days of eligibility certification or the household shall be recertified.
B. Service Priority
1. Contractor shall give first priority for weatherization services to those households
which have the lowest incomes and the highest energy cost in relation to income,
taking into account family size.
2. Contractor shall factor into its first priority, eligible households with elderly,
handicapped, and children.
3. Additional priorities shall be as set forth in Exhibit D.
C. Scope of Services
1. Outreach
Contractor may claim reimbursement for outreach as set forth in Section 31,D only
once for each unit weatherized whether under This Agreement or a previous CSD
agreement.
21
(96C/DOE)
a. Unweatherized DwellinLs
Reimbursement for outreach maybe claimed by Contractor in accordance
with Section 3 LD for each eligible unit not previously weatherized. Addi-
tionally, Contractor will be allowed to claim reimbursement when a safety
check of combustion appliances reveals safety hazards which preclude
tightening of the envelope.
b. Dwellings Weatherized with Noun-federal Funds
Reimbursement for outreach may be claimed by Contractor only if the
previous weatherization was performed by another service provider.
C. Dwellings Weatherized with Low-Income Home Energy Assistance Program
(LMEAP) and DOE Funds
Reimbursement for outreach may be claimed by Contractor only once when
LMEAP and DOE funds are used concurrently in the same unit.
2. julaU
a. Unweatherized Dwellings
Reimbursement for intake may be claimed by Contractor in accordance with
Section 3 LD for each eligible household not previously weatherized. Addi-
tionally, Contractor will be allowed to claim reimbursement when a safety
check of combustion appliances reveals safety hazards which preclude
tightening of the envelope.
b. Dwellings Weatherized with Nonfederal Funds
If the previous weatherization was performed under a nonfederal program, the
occupant eligibility must be certified; therefore, Contractor may claim reim-
bursement for intake.
C. Dwellings Weatherized with LMEAP and DOE Funds
Reimbursement for intake may be claimed by Contractor only once when
LIHEAP and DOE funds are used concurrently in the same unit.
3. Assessment of Dwelling
a. Contractor shall inspect the dwelling of each eligible applicant to determine if
the unit is structurally sound and not in need of extensive repairs.
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(96C/DOE)
b. If the dwelling unit is not eligible because of the need for extensive repair,
the unit shall not be serviced and the applicant should be referred to the local
Housing and Community Development Department, U.S. Farmers Home
Administration Housing Loan Program or other similar organizations or
programs.
C. Documentation of ineligibility due to the need for extensive repairs shall be
recorded on the Intake and Job Order Sheet, CSD 565 (Rev. 1/96), and
reported to CSD.
d. If the applicant can obtain the necessary repairs to make the dwelling unit
eligible for weatherization services, weatherization activities may be
accomplished following the repair work.
e. If an unvented space heater is being utilized, envelope-tightening measures
shall not be applied unless venting is installed or the unit is replaced.
f. Contractor shall conduct a preliminary combustion appliance safety check on
all dwelling units that are not all-electric units, and, where applicable, perform
a post-check of said dwelling, using the Combustion Appliance Safety
Inspection Form (RHA 1/1/96).
g. Reimbursement for assessment may be claimed by Contractor in accordance
with Section 3 LD for each eligible household not previously weatherized.
Additionally, Contractor will be allowed to claim reimbursement when a
safety check of combustion appliances reveals safety hazards which preclude
tightening of the envelope.
h. Following a determination that no combustion by-product hazards exist, a
blower door test may be performed on each dwelling.
i. Blower door testing and resulting infiltration repairs, other than Caulking
and/or Weatherstripping, may result in attaining the lower limit of cubic feet
per minute infiltration, thereby precluding further tightening by Caulking
and/or Weatherstripping.
j. If the unit otherwise qualified for Weatherization because of the apparent
need for Caulking and/or Weatherstripping, it now becomes ineligible.
However, Contractor may requalify the unit by substituting Optional
Measures (other than Furnace or Air Conditioning Filter Replacement and
Water Flow-Restricting Devices), as needed, in place of the now non-feasible
Caulking and/or Weatherstripping measures.
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(96C/DOE)
4. Unweatherized Dwellings
a. A unit may qualify if a health or safety hazard is found to exist which requires
a combustion appliance to be repaired or replaced to correct, the cost of which
will preclude the installation of the required number of mandatory measures,
If combustion appliances are not present, single family detached and other
.single story dwellings which have not been previously weatherized under.a
CSD or other program shall not be weatherized unless-
0 ceiling insulation plus two (2) additional mandatory measures are
installed, OR
0 in the event ceiling insulation Is not feasible, at least four mandatory
measures are installed, unless the Blower Door test indicates that fewer
than four mandatory measures are needed to be installed as noted under
Section 3 1.C.7.a.1.
b. Multi-story, multi-unit complexes may qualify with the installation of ceiling
Zn
insulation and any two (2) other mandatory measures or, in the event ceiling
insulation is not feasible, at least three (3)mandatory measures.
Installation of ceiling insulation may be counted as a ceiling insulation
measure for each unit within that building envelope. The charge shall be
prorated among all dwelling units.
Insulation of a common water heater shall qualify as a mandatory measure for
each unit served by the same water heater. However, reimbursement may be
claimed for only one water heater and the equivalent number of standard-sized
water heater blankets installed, and the cost shall be prorated among all
dwelling units.
c. Reimbursement for dwelling assessment may be claimed by Contractor in
accordance with Section 31.D for each eligible unit not previously
weatherized.
5. Previously-Weatherized Dwellings
a. If a dwelling has been previously weatherized under a Federal Program
between September 30, 1975, and September 30, 1985, Contractor may
provide, within the dollar limits of This Agreement, heretofore unapplied
mandatory and optional measures. The dwelling and occupant eligibility must
be recertified; therefore, Contractor may claim reimbursement for assessment
of the dwelling.
24
c . s�
(96C/DOE)
accomplished in conformance with the CSD Weatherization Installation
Standards (WIS) manual and the CSD Weatherization Program Policies and
Procedures manual, hereby 'incorporated by reference.
Standards contained in the Uniform Building Code and local city and county
codes shall take precedence over the CSD WIS manual if the code
requirement-. (1) is not included in the manual or (2) is more stringent.
d. Upon the State's request Contractor shall furnish proof that materialsused
under this program conform to the requirements of Exhibit A, Materials
Standards, the CSD WIS manual and/or State, county, or local regulations and
were procured in conformance with OMB requirements contained in the
following Circulars: Common Rule, Section 36, or A-110, Attachment O.
e. Any weatherization materials purchased with these grant funds and remaining,
at the expiration of This Agreement shall be credited against Contractor's
weatherizatio' n materials expenditures under This Agreement and charged to
whatever other weatherization program Contractor may have in effect. If
Contractor has no other weatherization program in effect, the State shall be
contacted for disposition instructions.
8. Quality Assurance
a. Contractor, or its designee, shall review all of the dwellings Contractor has
weatherized. A statement certifying that all required measures were installed
per contract and CSD installation standards shall be noted on the front of the
Building Check and Job Order Sheet, or the Contractor's equivalent, and
signed and dated by the reviewer. Contractor shall not report a dwelling as
weatherized nor request reimbursement prior to this final certification.
b. The State, or its designee, may perform an inspection of dwellings
weatherized under This Agreement. Contractor agrees to correct any work
deficiencies noted by the State or its designee. Contractor agrees to take
action and correct such deficiencies within twenty (20) working days of
written notification.
C. Contractor shall attempt to correct safety hazards resulting from
weatherization measure installation within twenty-four (24) hours and shall
completely resolve such hazards within five (5) working days of written
notification.
26
C.$y
(96C/DOE)
9. Client Education
a. Unweatherized Dwellings
Client education shall be conducted in accordance with Section 29.B:3. and
reimbursement for such may be claimed in accordance with Section 31.D for
the occupants of each eligible unit not previously weatherized. Additionally,
Contractor will be allowed to claim reimbursement when a safety check of
combustion appliances reveals safety hazards which preclude tightening of the
envelope.
b. Dwellings Wegtherized with Nonfederal Funds
Reimbursement for client education shall not be claimed by Contractor unless
the dwelling was previously weatherized by non-Federal funds, i.e., regulated
or non-regulated utility companies, private sector funds, etc., or by a
weatherization service provider not associated with the provisions of This
Agreement. If such circumstances exist, client education shall be conducted
in accordance with Section 29.13.3. and reimbursement may be claimed in
accordance with Section 3 LD for the occupants of each eligible unit
previously weatherized.
C. Dwellings Weatherized with LIHEAP and DOE Funds
Reimbursement for client education may be claimed by Contractor only once
when LII-IEAP and DOE funds are used concurrently in the same unit.
10. Selection of Units to be Weatherized
a. Multiple Unit Dwellings
Funds under This Agreement may be used to weatherize an entire building
containing multiple dwelling units only if the dwelling units occupied by
eligible applicants represent at least sixty-six and two-thirds percent (66-
2/3%) of the total units within the building (as defined in Section 31.A. of
This Agreement). In order to weatherize a building which contains two units
or four units, at least fifty percent (50%) of the dwelling units must be
eligible. Otherwise, only units occupied by eligible households shall be
serviced.
b. The amount of funds applied to weatherization services in a building shall not
exceed the number of eligible dwelling units multiplied by the $1,854
maximum per unit. Example: If a building of ten (10) units has eight(8)
units occupied by eligible households and two (2) units occupied by ineligible
households, $14,832 is the maximum to be paid.
27
C .
(96C/DOE)
Within the $14,832 ($750 maximum for minor envelope repairs per eligible
unit), $6,000 is the maximum amount for the minor envelope repairs which
can be reimbursed.
C. Contractor shall certify unit eligibility by completing Intake and Job Order
Sheet, CSD 565 (Rev. 1/96), for each dwelling unit in each building.
Certification of eligibility by the owner/manager of the occupants of the
building/complex is not acceptable,
d. A CSD Form 75P (Rev. 1/96), Multi-family Dwelling Unit Eligibility Certi-
fication form shall be completed for each complex, and a copy shall be
maintained in each individual client file.
e. UnoccupiedMulti-Unit Buildings
If an entire building is unoccupied, or it will become eligible within 180 days
from assessment, under a Federal, State or local government building
improvement program, each dwelling unit within said building may be
weatherized providing the owner or owner's agent signs an agreement limiting
occupancy to those meeting eligibility guidelines set forth in Section 31.A. of
This Agreement for a period of two (2) years from the completion of the
weatherization work.
f. Group Homes
If the building does not qualify as a multi-family structure, income eligibility
is based on all occupants as a group, and the building must be weatherized as
a single dwelling unit. The maximum which can be paid is $1,854 as
specified in Section 29-A.2..b.
g. Temporary Shelters/Homeless Individuals
Eligibility of the occupants may be assumed if the owner/operator will certify
in writing that occupancy is limited to no more than ninety (90) days and that
Z_
admittance criteria complies with CSD contract eligibility guidelines.
Whether or not rent is paid has no effect on eligibility. Maximum
reimbursement will be based on the unit otherwise qualifying as a multi-
family structure or a group home.
h. Contractor shall obtain written permission of the owner of a rental unit, or
his/her agent, prior to performing any weatherization services. Such permis-
sion shall be recorded on the sample Weatherization Service Agent Agreement
Rental Units form, or Contractor's equivalent.
28
c. ,3y
(96C/DOE)
i. Weatherization services shall be provided to a dwelling unit on a one-time
basis for the same occupant(s), except that Contractor may return to the unit
within the same calendar year under which the initial services were provided
and apply measures not applied during the initial services within the total
remaining expenditure limit.
J_ Reimbursement for outreach and assessment shall not be claimed nor can the
unit be claimed as another completion. Client education may be claimed at
the Previously Weatherized rate per Section 31.D. The only exception shall
be when the unit is damaged by a natural disaster such as a fire, earthquake,
hurricane, etc., and such damage is not covered by insurance.
k. Contractor shall not weatherize a dwelling unit which is designated for
acquisition or clearance by a Federal, State, or local program within twelve
(12) months from the date weatherization of the dwelling unit would be
scheduled to be completed.
D. Payment Guidelines
Reimbursement to Contractor shall be the equivalent of either Contractor's actual
expenditures or the value of all energy conservation measures and activities
completed and reported, whichever amount is less, provided that Contractor does not
request reimbursement or credit for the same activity or measure, except for intake
and dwelling assessment, from any other source. Contractor may claim credit only
for allowable measures and activities performed under This Agreement In addition to
the applicant eligibility criteria set forth in Section 3 LA, each dwelling unit shall be
assessed for eligibility.
A Building Check and Job Order Sheet, or Contractor's equivalent, and Intake and
Job Order Sheet, CSD Form 565 shall be maintained for each dwelling which
reimbursement is claimed.
29
(96C/DOE)
REIMBURSEMENT GUIDELINES
ACTIVITIES PER DWELLING
Outreach $25
Intake $25
Non-Blower Door Assessment:
Units with attics $50
Units without attics $35
Client Education:
Unweatherized $40
Previously Weatherized $25
Reimbursement for any or all of the outreach, intake, assessment, and client education
activities shall only be made for dwelling units weatherized under the terms of This
Agreement.
Initial General Heat Waste and Safety Assessment:
Safety Check of Combustion Appliances Pre-Test $45
Post-Test $35
Blower Door Test (Optional) $60
Duct Leakage Tests Pre-Test $35
Post-Test $25
Should the safety ch'eck of combustion appliances reveal safety hazards which
preclude envelope-tightening measures, and cannot be eliminated, Contractor will be
allowed to claim reimbursement for outreach, intake, client education, and safety
check and for the installation of mandatory measures identified by Note 5 at the end
of this Section.
Example:
Outreach $ 25
Intake $ 25
Non-blower Door Assessment $ 50
Safety Check of Combustion Appliances $ 45
Total $145
30
C . 8q
(96C/DOE)
MANDATORY MEASURES (All rates include labor and material costs)
Priority
I Combustion Appliance Health or Safety
Hazard Repair or Replacement per dwelling
(indicate on the Intake and Job Order Sheet,
CSD.Form 565, which Health or Safety
conditions are to be addressed)
Vented Heating Source Replacement . . . Max. $2,750.00
Heating Source Repair . . . . . . . . . Max. $1,000.00
2. Carbon Monoxide Detector/Alarm . . . . Max. $ 80.00
(Install only if operating carbon monoxide
producing appliances. Limit of two detectors
per dwelling for a maximum of$160.00 per
dwelling. If only one detector is installed,
the maximum reimbursement will be $80.00,
including labor and materials. Display labor •
and material costs on Earned Measures Report,
CSD 571). [refer to installation standards
forwarded February 7, 1995]
3. Glass Replacement, per dwelling Up to $ 750.00*'
4. Duct and Register Repair/Replace Up to $1,000.00*1"
5. Minor Envelope Repairs, per Up to $ 750.00*0
dwelling (see Exhibit B)
6. Evaporative Cooler/Air Conditioner Vent Cover $ 55.654
7, Attic Venting, per dwelling Up to $ 300.00*1-1
8. Ceiling Insulation Ceilings Kneewall'
R-11, per square foot. $35 $.45
R-19, per square foot .45 .50
R-30, per square foot 50 N/A
R-38, per square foot .60 N/A
31
C
(96C/DOE)
9. Water Flow Restrictors:
a. Low-Flow Showerhead, each $ 22.005
b. Hot Water Faucet Restrictor, each $ 6.755
10, Door Weatherstrip, per hinged entrance $ 3 3.600
11, Water Heater Blanket, each $ 28.35,
12. Water Heater Pipe Wrap, $ 1.705
per linear foot of pipe
13, Duct Wrap, per linear foot of duct $ 2.255
14. Outlet Switch Gaskets, $ 27.85^.6
per dwelling
15. Caulking, per dwelling Up to $ 65.00*4_6
16. Non-door Weatherstrip, $ 1.704
per linear foot
(Includes sliding glass doors and open-combustion
appliance enclosure doors. Does not include weather-
strip applied to attic and crawl-space access hatches,
evaporative cooler or air conditioner covers. When
insulation is not installed, applies to access hatches
and windows.)
32
(96C/DOE)
OPTIONAL.MEASURES Per Dwelling
Evaporative Cooler Repair, per cooler Up to $ 75.00*5
Filter Replacement for Air Conditioning or Furnace Unit-
Filters Only . $ 16.805
Filters plus Filter Replacement Signal $ 22.005
Floor Foundation Venting (Crawl Space Venting) Up to $ 315.00*
Floor Insulation, over 36" clearance, per square foot $ 70**5
Floor Insulation, under 36" clearance, per square foot $ .80**5
Electric Water Heater Timer, each $ 94.505
Setback Thermostat, per dwelling $ 133.355
Shadescreen, per square foot $ 2.805
Shutters, per square foot $ 5,005
Storm Windows, Operable, Vinyl, per square foot $ 5.00'
Storm Windows, Operable, Polycarbonate, per square foot $ 5.50,
Storm Windows, Operable, Glass, per square foot $ 7.254
Storm Windows, Fixed, per square foot $ 2.504
Tinted Film, per square foot 2.801
Wall Insulation, per square foot .90,
Furnace/Boiler Replacement, Including Vented Space Heaters Up to 2,750.00***1,5
per dwelling
Heating Source Repair, per dwelling Up to $ 1,000.00** 5
Air Conditioning Unit Repair, per dwelling Up to $ 1,000.00**
33
e,
(96C/DOE)
Footnotes
Materials cost plus $35 per hour per person for labor.
Crawl space height shall be documented on the Intake and Job Order Sheet, CSD 565
(Rev,. 1/96), (or Contractor's equivalent).
Must be completed by a licensed contractor. Materials cost plus labor. Furnace/Wood-
Fueled Space Heater/Boiler, and vented-space heater 'installations shall be covered by a
building permit.
May be classified as mandatory if safety hazard exists. Reimbursement shall be based
upon the type of measure repaired or replaced as specified in the rate schedule under
Optional Measures.
Perform only when installing insulation.
Do not perform if residence has an operative evaporative cooler.
When using a blower door in conjunction with weatherizing a dwelling, these measures
are not to be applied if the infiltration rate is less than the Minimum Ventilation
Requirement or if the economic stop point for air sealing has been reached. (Refer
to the Building Shell/Blower Door Use sections of the CSD Weatherization Installation
Standards.) Does not apply to catastrophic leaks that are health and safety hazards (e.g.
broken-out window, severely damaged door, etc.)
If a combustion appliance safety hazard is found to exist, Contractor may apply the
non-envelope sealing Mandatory and Optional Measures identified by this note.
When applying infiltration-reducing measures in conjunction with blower door testing,
the crew hours set forth in the charts in Appendix A of the CSD Weatherization
Installation Standards (WIS) manual may be increased up to double the applicable
amount for no more than the first fifteen(15) units.
34
C w
(96C/DOE)
E. Mileage
Contractor shall be credited $.53 per mile for one round trip for any one dwelling
weatherized. This credit is applicable only to those dwellings located outside a forty
(40) mile radius from Contractor's materials storage site, or headquarters if the work is
being performed by a subcontractor. If more than one dwelling is weatherized per trip,
the mileage credit applies only to the dwelling serviced which is the farthest from
Contractor's materials storage site, or headquarters if the work is being performed by a
subcontractor,
32. Forms
Masters of intake forms and reporting forms shall be provided by-CSD to be duplicated by
Contractor for future use.
33. Exhibits
The following exhibits are attached to This Agreement and are hereby incorporated-by this
reference.
A. Materials Standards Which Are Not Included in the
CSD Weatherization Installation Standards Manual
B. Definitions
C. Service Area
D. Assistance Priority and Limits
E. Schedule of Energy Program Goals/Expenditures, CSD 564 (Rev. 1/96)
F. DOE Weatherization Program Budget, CSD 570 (Rev. 1/96)
G. Certification Regarding Lobbying/Disclosure of Lobbying Activities
35
CIN
(96C/DOE)
EYHIBIT A Page I of I
MATERIALS STANDARDS VvrMCH ARE NOT INCLUDED INT THE
CSD WEATHERIZATION INSTALLATION STANDARDS MANUAL
REPLACEMENT FURNACES AND BOILERS
Chimneys, fireplaces, vents, and NFPA1 211-1988
solid fuel-burning appliances
Gas-fired furnaces ANS12 Z21,47-1987,
Z21.47a-1988,
Z21.47b-1989, and
ANS12 Z223.1-1988
(NFPA1 54-1988)
011-fired furnaces UL' 727, August 27, #1991
Revision and NFPA' 31-1987
Liquid petroleum gas storage NFPA' 58-1989
HEATING REPAIRS
Replace Combustion Chamber Conformance to NFPAI 31-1987
in Oil-Fired Furnaces or Boilers
---------------------------------------------------
' National Fire Protection Association
2 American National Standards Institute
Underwriters Laboratory
c!
(96C/DOE)
Page I of 4
EXHIBIT B
DEFINITIONS
GENERAL DEFINITIONS
Authorized Agent - The duly-authorized representative of the Board of Directors of Contractor
and duly-elected or -appointed, qualified, and acting officer of the State: In the case of
Contractor, the State shall be in receipt of a resolution from the Board of Directors affirming an
agent's representative capacity to bind Contractor to the terms of This Agreement.
Contractor- The entity (partnership, corporation, association, agency, or individual) designated on
page I of This Agreement.
CSD - The Department of Community Services and Development, State of California.
Parties - The State of California and the Contractor.
Subcontractor - An entity (partnership, corporation, association, agency, or individual) that enters
into a Subcontract with Contractor to fulfill the terms of This Agreement.
Subcontracts - Contracts entered into by and between Contractor and Subcontractor to carry out
the purpose of This Agreement.
The Stat - The State of California, Department of Community Services and Development.
This Agreement - The complete contents of this contract entered into by and between the State
and Contractor, including all rights, duties, and obligations whether expressed or implied required
toward the legal performance of the terms hereof.
This Program - Weatherization services provided under 42 USC 6861, et seq., as amended.
(96C/DOE)
Page 2 of 4
Exhibit B - Definitions (continued)
APPLICANT DEFINITIONS
American Indian - Any individual who is a member or a descendant of a North American tribe,
band, or other organized group of native people who are indigenous to'the continental United'
States or who otherwise have a special relationship with the United States through treaty, agree-
ment,,or some other form of recognition, residing within the State. This includes any individual
who claims to be an In*than and who is regarded as such by the Indian community of which he or
she claims to be a part. This definition also includes Indians of Alaska.
Children - Members of a household who have not attained their nineteenth (19) birthday.
Dwelling Unit- A house, including a stationary mobile home, an apartment, a group of rooms, or
a single room occupied as separate living quarters.
Elder] - An individual 60 years of age or older.
Family Unit - All persons living together in a dwelling unit.
Handicapped Person - Any individual who is: (1) a handicapped individual as defined in
Section 7 (6) of the Rehabilitation Act of 1973; (2)under a disability as defined in
Section 1614(a)(3)(A) or 223(d)(1) of the Social Security Act or in Section 102(7) of the
Developmental Disabilities Services and Facilities Construction Act; or (3)) receiving benefits
under Chapter 11 or 15 of Title 38 U.S.C.
Migrant Farm worker- A seasonal farm worker who performs or has performed farm work during
the eligibility determination period (any consecutive 12-month period within the 24-month period
preceding application for program benefits and/or services) which requires travel such that the
worker is unable to return to his/her domicile (permanent place of residence) within the same day.
Seasonal Farm worker-A person who during the eligibility determination period (any 12-month
period within the 24-month period preceding application for program benefits and/or services)
was employed at least 25 days in farm work or earned at least $400 in farm work-, and who has
been primarily employed in farm work on a seasonal basis, without a constant, year-round salary.
Separate Living Quarters - Living quarters in which the occupants do not live and eat with any
other persons in the structure and which have either: (1) direct access from the outside of the
building or through a common hall; or (2) complete kitchen facilities for the exclusive use of the
occupants- The occupant(s) may be a single family, one person living alone, two or more families
living together, or any other group of related or unrelated persons who share living arrangements.
(96C/DOE)
Page 3 of 4
Exhibit B -Definitions (Continued)
ENERGY CONSERVATION MEASURE AND ACTIVITY DEFINITIONS
Assessment - The process of performing an on-site review of the dwelling unit of an eligible
applicant in order to determine the if the dwelling qualifies for weatherization and, if so, to
ascertain the labor and materials necessary to weatherize the unit.
Energy Conservation Measures - The measures as defined in the CSD Weatherization Installation
Standards Manual and the CSD Mobile Home Weatherization Installation Standards listed in
Section.31.D. In addition, the following definitions are provided:
Evaporative Cooler Repairs -Repair or replacement of filter pads, water pumps, belts, motors, or
other components which will promote efficient operation of the unit.
Filter Replacement- May be a one- or a two-step measure. The one-step measure is to replace the
air conditioning or furnace filter with a washable filter. The two-step measure includes a filter
replacement signal in addition to the filter.
Heating/Air Conditioning Appliance Repairs - Cleaning of fuel nozzles and jets, replacement of
thermocouples, freon, or other component repairs or replacements necessary for safe and efficient
operation. Must be accomplished by a person licensed to perform such work.
Intake - Includes, but is not limited to, the process of completing an intake form and reviewing
applicant documentation in order to verify eligibility.
Minor Envelope Repairs - Those repairs necessary for the effective performance or preservation
of weatherization materials or to stop infiltration (general heat waste). Contractor shall maintain
labor hours cost, materials cost, and required building permits in client's file. .
a. Patching holes in the building envelope which are too big to caulk. (Includes replacing
attic/crawl space.access covers).
b. Replacement of entrance doors and attendant hardware(except, no deadbolts) into
conditioned areas. (If the original door had a deadbolt, and it can be removed and
placed on the new door, then labor costs for this activity can be charged).
c. Repair, replacement, or installation of doors and windows, including frames, thresholds,
door stops, MINOR roof repairs, and materials such as paint used to protect the materials
installed from the weather.
C .
(96C/DOE)
Page 4 of 4
Exhibit B - Definitions (Continued)
ENERGY CQNSERVATION MEASURE AND ACTIVITY DEFINITIONS (continued)
d. Modification or repair of entrance doors, including doorshoes, door locksets, heavy-duty
strike-plate when standard size will not work (no deadbolts), raindrips, automatic door
bottoms, etc.
e. Repair of range hood damper and fireplace chimney damper.
f. Knob-and-tube wiring Notice of Survey by Electrical Contractor and installation of
simple overcurrent protection per the Weatherization Program Policies and Procedures
manual.
g. Blower door-identified infiltration repairs and final testing,
Mobile Home - A manufactured,home that is a permanent, full-time residential dwelling and
which is not used for commercial purposes.
0. .81
(96C/DOE)
Page 1 of 1
EXMIT C
SERVICE AREA
Contractor shall provide services to eligible applicants residing within the area(s) described below
and/or on the attached pages if zip codes are designated.
County(ies)of.
Contra Costa
(96C/DOE)
EMMIT D
ASSISTANCE PRIORITY AND LIMITS
DOE
State of California C . !J q
DEPARTMENT OF COMMUNITY SERVICES AND DEVELOPMENT EXHIBIT E
194 DOE SCHEDULE OF ENERGY PROGRAM GOALS/EXPENDITURES
CSD 564(Rev. 1/96)
Contractor Contract Number Service Area
96C-
$
......r.....,}:::.�:...::.:t:r::::::::{r.........:�•:::::.... ..........Y-::;r::::::::::.:.rr:::•:.�.....::;::•::::::+:}..n{....... .x:.:. ..,S:, ...}fi:•.... t...r.. .... »r.:::::::::r•:}}:t-:}:...:.;::x::::;.......r v..%�}}:i{{•:v. .:�,,�.,::
.v.•}n.\v:..:.,.,:vhii,ti:i: :'ti.?rr, ::�:\.:..........}»333�:G'{}".:.,..
v::v::i v::::{r. : ;.._;: :.: :� - "' t v, xvtJ�,,.:i•.i.:ti:.}::i�iti�:�
.:.:::.:::::,::r::::::.::;::,,r £1�E�"!'E12�1�r,�L �' J�#`L#.I�.�<::::3w:33:=3;3<:;i:��{:-><>3. ;}3:i.�:�.::...::<.�•:._:._::;:{::.<.,....:�. . ><.. .:{:..'.i:.., ...r.......t..::.:::
Blower Door Total
Month Expenditures Types of Units Owner Rental Other
Units Units
:k:{ ,
January .i.Yk''-
.v v.
,` �•
Single Family .'" }
Febris 3.t};
March
Multi-Family:
Multi-F >h�..::; it,•
April lex/Trilex
May .;'.
Multi-Family:
June ADartrnent
Jul
Mobile HomeAugust
September n::;,•r. }. --::::,. ::;k;%:}:?::»};_•':::'•g...
i^"fit;n``>?:..^rnr•.3'::; _-::.:'r .::_Ys=""=::} :`.•S� ,+..
Temp./GroupTemp./Group Shelter
OCtOber. Vic.;??>y:;,��.,':'•:-::`�::::-- :-'-::i:ic;
NOVember -- -{•- - {-�tt>:-::i•:ai.: ..
Unoccupied
tq;j¢}:•w
December
TOTAL TOTALS
..i,:rax;=Sr:it f5art�: .:{::.}:{;{_.i:;.....{:;^. n•{{{_s:�i:�
:::::.'•{-:iiit:•:ivv}i::.•::.:iv:-}::-:.^:v::.v..::::••::..}}}:�:'^}v:::':!-yi:x:.::.v:n}:::rr::t:.::-vri.-:-::•3::-..:::r:...:...,...,............ .... - ::{fi...-. ih:
::::..r......r....:-r:::..::::::::}:w::,r::•}?:r...-..r-...,i..:.. ♦.....?:.. ..,.....,. n•:r:::.vrr::};yrr:3ii5G:-.}•,.•.':--}'-:`i::}.::ir.�
:::::........vn•:v.....:»........:...v.n.Y ..........»..,.{{^v-::.,{.., .. .. ..-. :. :.. .:: v$.v. ii-.F v rin'
....:...::::.. :.....r............nr.....xn.n.......,n.....n..,....:,.r::::v...v+.xm:.}:r:v r.. _ .. .. ....-:{i•......-. .. :{.,v....::.-w:: rhi.}3v $}:':
...:;:.:v.::r::::.r...... ..... .....:......»....v....:.::... ... .. ...n:....:::..rr_n•. r'•�Y''i i':t�i�i:--.::}•a, '}.,$-
-.�::::{-?.......... ......................:...,..............1.....•,......r..n...r.......n............... /.�'�.� y,.{{� � ./.�+'+ ..]�(p`. .,. n.%....... .i �.. N•.{......,.v...:... bv....�. ''"S."�
............................................................... ?}:-}}:,1.}:C{.virij}i+:i:•:j::;:%ii:.:Jrir}}?:{6:.}:w:rv.::i:�.}:J:•?}.•rv:33}+�!~".+.::nLv�
Jan Feb March April May June July Aug Sept Oct NOV Dec Total
Children s 18
Elderlv
Handicapped
American Indian
MSFW
Other
TOTAL
-..
-:.t'.:.n.:.......:....�•...+..+:...ry::•::::.::......n...,.,....:v::r.:{::::::»�.�::.::,+:{ '.v v., :. :} :: .;; .: }c3\i;:i{;;:{i3'i}::r..n...r.?..::::?:xrxx::c....., h?.
i E1R�`:€3Tr:.:I'`EI!I� .BE.lfii� i. ST :<;::::»;<: :::;::<;>:3::<;;:::>:<-3>::3»3>:��:3:�;>::#;:;.:::::::-t..;::-3:i•::,.�:}�•3:{i;::;�:<i;>�::,}:
Jan Feb March April May June Julv Augt Oct Nov Dec Total
Number of Persons
in Household
Children s 18
Elderly
Handicapped
American Indian
MSFW
Other
::::::.n:•nvn•:?Y}};.:i{{..v::.y .:::.:::: .}}:::'-:;:Yi':}i�i�vv=r er.�::.•:;
...............
• ilk!012I�#�..5�� .'#`�3R�::��r: <:��;?>r'�%-::{{;:<si;.;{<,:�:::.:n:r:::::.':::..:.r.. •rf :}.....r--
Authorized Person's Name(Title(Please print) Telephone Number
Authorized Signature Dat
INSTRUCTIONS-- SCHEDULE OF DOE ENERGY PROGRAM GOALSIEXPENDITURES • 4�
CSD.564 (Rev. 1/96)
PROJECTED GOALS/EXPENDITURES
Blower Door Units: Where applicable,enter the projected number of units to be weatherized with Blower Door technology. The
total number of Blower Door units must comply with Section 31.C.31.
Total Units: Where applicable,enter the projected number of units to be weatherized which includes Blower Door and
non-Blower Door units.
Expenditures: Where applicable,enter the projected amount of expenditures,not to exceed the per dwelling cost as stated in
Section 29.A2.b.
PROJECTED UNITS
Enter the projected number of units to be weatherized under the applicable Projected Units'columns. The total sum of these columns
must match the total under the Projected Goals/Expenditures"Total Units"column.
HOUSEHOLD CATEGORY
Enter the number of households to be assisted monthly under the applicable household category to reflect your Agency's Priority Plan.
The monthly Total must match the monthly total indicated under Projected Goals/Expenditures"Total Units"column.
EXAMPLE: HOUSEHOLD CATEGORY PROJECTED GOALS/EXPENDITURES
Elderly 2
MSFW 4 Total Units(January) 10
Other 4
Total(January) 10
CATEGORY OF PERSONS TO BE ASSISTED
NUMBER OF PERSONS IN HOUSEHOLD
Enter the total number of persons living in the household. {Unduplicated Count.)
CATEGORY CLASSIFICATIONS
Enter the total number for the person(s)living in the household under the category that applies. If the person(s)falls into more
than one category,enter the person(s)under all of the categories that are applicable.(Duplicate Count.)
DO NOT ADD CATEGORY CLASSIFICATIONS TO DETERMINE"NUMBER OF PERSONS IN HOUSEHOLD."
(SEE EXAMPLE BELOW.)
EXAMPLE: I am projecting to assist five persons(two children and three adults)in one household. One of the children is
handicapped,one of the adults is elderly,handicapped and MSFW. The other two adults are MSFW.
THE SECTION ON THE FORM"CATEGORY OF PERSONS TO BE ASSISTED"SHOULD BE COMPLETED AS FOLLOWS:
>< A:
O PENS :=
E�NSF O I.tE'',. .
Jan Feb March Aroril May June July Augt Oct Nov Dec Total
Number of Persons
in Household 5 5
Children s 18 2 2
Elderly 1 1
Handicapped 2 2
American Indian 0 0
MSFW 3 3
Other 0 0
THE NUMBER OF PERSONS IN THE HOUSEHOLD IS 5 NOT 8.
State of California . e . r i
DEPARTMENT OF COMMUNITY SERVICES AND DEVELOPMENT
1996 DOE WEATHER17ATION PROGRAM BUDGET EXHIBIT F
CSD 570(Rev. 1/%)
Contractor Contract Term Contract Number
96C-
-:Fivn:•'^7•i'r`{i{{::`*.::�fi,•r.,.... a:fi?i .:. >{ -: :'r,-Y,� ''th.-'?i'inf-`.�}%'.::,i:<:}}�{ti k.•:.}}:$;}i'..r..
::r:::,:::•......v..:....,,.c.....r.....n..•r::... n.,r..r....... . ... .. .. ... -:. - : .,, ,;. :,�'`.�,�:�. .,,:..,�•:{:};r \'`{`yak fN,a„fi` {a :.�i�`•'�^A,'.:
,
La Salaries and Wages $
1.b Fringe Benefits
1.c Facilities
Ld Utilities
Le Equipment TOTAL i below:
2.
Lf Telephone-Communications
Lg Travel
Lh Accounting
Li Insurance-Bonding
Li Office Supplies
Lk Miscellaneous TOTAL i below:
,
2.
TOTAL SECTION A(la-Lk) {Should not exceed 5%of Section C.)
......................................... ............................., ........ ........................................°I4........$............................_........................
Administrative Costs in Excess of 5%Re uires CSD Approval See CSD Form 574
:.::::::..:........:......::::...........:..;;.{+..t h �ty�,v::•,5.•q::::�: ,.•.1.. � ::. .. } •.. :' :: ``.,fi..r.tv':S.Y.�,}.•. 'y.'rv%r}. ::�:,.i:-:.
2.a Audit Cost $
2.b Public Liability Insurance
3.a Weatherization Materials 400/6 Minimum of Costs
..;�... .:�.: :f� :','f,��'`:'�t�t:r;.;;ass,:.•h�•>:`.�:_,:: �%}::
........................
3.b Labor
3.c Outreach
3.d Intake
3.e Client Education
31 Equipment TOTAL i below:
2.
3.g Assessment
3.h Storage
3,i Vehicular Insurance
3.' I Travel-Transportation
3.k Maintenance-Repair
3.1 Miscellaneous TOTAL fspecify below:
2.
;�.'t'�:.•-a->::'.
3. 5i � 4 11,11111w
SUBTOTAL PROGRAM SUPPORT AND LABOR 3.b-3.1 $
TOTAL SECTION B La-3. o less than 95%of Section C. % $
..,-::;.>•;:.,-•:•.ti-::•,..,,.,'••,.;:.,{.•{w:? };�*.a...::?-::ice\r.sr:{a: x:>: ...:-::.�:...;....:.;.;..
.x::::F r•'•::{`vX:i. •nK. -,i .,4, x;n}•::n .;,.,v..:. : .. 4 :{{ ., .•Y.. •:4fiti+Ai)},I'•:,:i`:,"{3:}2{::.:::v� .:ya......
::::::::of�-:,:::.�::::?3,;.:.�:Yr,�.,x:.,;•"F,cSh,,s.�•.}4!,M,.cw,. ti....h+rfiS,v.,tS:{t.;,+}+,'�4,''-r�:.:;}:, :•. .. ->;••x:- ''�;•:.•:,,;,,•:,•rx;.R.•xryc:.c:::.rccr.::�Fa ('a:�:;-;:,{,ty�;.. ¢ :'rr
....... ....tin, .T. �� :� ` ,•:;'i.'• .: ... .,{ ,X YF�;G�TDi!.;-
•v:
TOTAL CONTRACT BUDGET (Total of Sections A&B. $
NOTE: • CSD audit cost and public liability insurance are not to be included in the 40160 calculation.
� •g�P
INSTRUCTIONS - DOE PROGRAM BUDGET
CSD 570 (Rev. 1/96)
SECTION A
Enter the total amount of Administrative Costs. Administrative Costs shall not exceed 5% of the
total contract budget. Administrative Costs in excess of 5% requires DEO approval.
(See DEO form 574.)
SECTION B
Enter the total amount budgeted for each line item 2.a- 3.1.
Weatherization materials costs shall be no less than 40% of the,program budget, not including 2.a
and 2.b.
Enter program support and labor costs 3.b-3.1. Program support and labor shall not exceed 60%
of 3.a - 3.1.
Enter the total amount of Program Costs(2.a-3.1). The total shall not be less than 95% of the
total contract budget.
SECTION C
Add the totals of Sections A and B and enter the amount in Section C (Total Contract Budget).
Section C should be equal to the total contract budget.
Enter the calculated percentages in Sections A and B.
e.$y
p y� DEPARTMENT OF HEALTH AND HUMAN SERVICES
FAMILY SUPPORT ADMINISTRATION
Z
Ul
r .aDepartment of Energy (DOE)
PROGRAM: ----- ------------^-- ---------------
a�0 • Usk • PERIOD: �_1/1/96_- 3/31/97---------------
The undersigned certifies, to the best of his or her knowledge
and belief, that:
(1) No Federal appropriated funds have been paid or will be paid
by or on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an
emo_ lovee of a Member of Congress in connection with the. awarding
of any Federal contract, continuation, renewal, amendment, or
mod:='-cation of any Federal contract, grant, loan, or coc_nerative
agreement.
(2) if any funds other than Federal .appropriated funds have been
paid or will be paid to any person for influencing or attempting
to Influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a
Member of Congress in zonnection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form LLL,- "Disclosure Form to Report
Lobbying, " in accordance with its instructions.
3) The undersigned shall require that the language of this
certification be included in the award document for subawards at
all tiers (including subcontracts, subgrants, and .contracts
under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon
which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section
1352 , Title 31, .U.S. Code. Any person who fails to file the
required certification shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each such
failure.
DirectoL, C Q=ini ty S rvi s Dept.
Signature Title
Contra Costa County
Community Services Department
Agency /Organization Date
DISCLOSURE OF LOBBYING ACTIVMES „ by COM
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 13S2
(See reverse for public burden disdosurei
1. Type of federal Action: i Status of Frderal AcGoac 3. Report Typo.
A. contract �} a. bidkAlewapp6ottion a. iwieW 6'B
b. grant u b. initial avrard Elb. rwuesial change
G cooperative agree"ent G post award For 1NaterW ChartV Only:
d. loan year quartet•
e. loan guarantee date of last report
f. loan insurance
4. Nacre and Address of Reporting Entity: S. If Reporting Entity in No.4 is.Subawardee.Enter Alone
❑ Prime O Subawardee and Address of Prime:
Tw ,J Brow 7:
Congressional District tT known: Congressional District,irbwwn:
C Federal Department/Agency: 7. Federal Pregam Nam&U*scription:
CMA Number,if appireiole:
L Federal Actim Number.if known: S. Amard Anromrb if 6sowx
S
10. a. Name and Address of Lobbying Entity b Individuals Pedonnig Services Anduding address d
(if individual,hst rwwre,Ecu mrra u/t different frown No.10atJ
(Last wase.hist name—MO-
tea ce.�.tun.t sn.at. swi r�..�
11. Anxmw of Paytrent(check aff that appfy): 13. Type of f aymeret khec*zN Cut apps r.
S D actual C planned Q a. retainer
O ' b. one-time fee
12 Foran.of Papwetst khedr at deet apply)- 0 C. eowuabsioa
O a. cash 0 d cowtinsewt fee
❑ b. in-kind:specify: nature O e_deferwed
O •f. odwn specify:
value
14. Brief Description of Services Pedoeessed or to be Performed and Dates!of See vic hsc1m&%offiew(A emphryR4a).
or Membeds).contacted for Paymerst Indicated 10Iter.11:
cit e.wt�.tu+riw+ sRett Nw.c*s
•1S. Continuation Sheet(s)SMIL-A attached O Yes O No
db /1 vac
Owego ells*4,*dud tf b6bo no.@"is& MW.ArYM �
I r!r tura.tl-*=LOW an 'Yrs br/rw-Vw dwA Ww OWN
�w.ctrw—-00-.....r M..am t.r...e ba"..W P+s a P"�iits�G
31 "c. 1119.%*bdannown i t..pobi r rrr Cwt..WW►
MWWAAlr.r A bt wiih rr p&*&C wAsY.►Mr rwrn w#"ri r reds:
en d"-"mow*KM<A"be aftow Y•ori P"d1r d wR be ow
slum MW wit own..,,t1WM 6W«e..rd,IMA. . Telephone Nw Date:
Fedlfa>E cafe t]s1ly' Angular/4w LLL��etir
w,
.. .. -..
INSTRUCTIONS FOR COMPLETION OF SF-" DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shalt be completed by the reporting entity, whether ud wardee or prune Federal recipient, at the
initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C.
section 1352.The filing of a form is.regWed for eachpayment or agreemenrto make payment to arty lobbying entity lex
influencing or attempting to influence an officer or employee of any agency, &'Member of Congresx, an officer or
employee of Congress,or an employee of a Member of Congress in connection with a covered Federal action. Use the
SF-LLL-A Continuation Sheet for additional information if the space on the forth is inadequate. Complete all items that
apply for both the initial filing and material change report.Refer to the implementing guidance published by tate Office of
Management and Budget for additional information.
1. identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the
outcome of a covered Federal action.
2. Identify the status of the covered`Fed"action.
3. Identify the appropriate classification of this report. if this is a followup report caused by a material change to the
information previously reported,enter the year and quarter in which the change occurred.Enter the date of the last
previously submitted report by this reporting entity for this covered Federal action.
4. Enter the full name, address, city, state and zip code of the reporting entity. include Congressional District, if
known.Check the appropriate classification of the, reporting entity that designates if It is,or expects to be.a prime
or subaward recipient. Identify the tier of the subawardee. e.g., the fust subawaidee of the prime is the tit tint.
Subawards include but are not limited to subrontracts.subgrants and contract awards under grants
S. If the organization filing the report in item 4 rhm ks'Subawardee",then enter the full name,address,city,stat+ .cord
zip code of the prime Federal recipient.Include Lottgressional District,_if known.
b..Enter the name of the Federal agency maiung tier award or loan commitment. Include at least one organiz.,tiu+ui
level below agency,name.if known. For example, Department of Transportation,United States Coast Guard.
]. Enter the Federal program name or description for the covered Fedetal-action (item 1). -if known. enter the =uii
Catalog of Fedeiaf Domestic Assistance (CFDA) number for S=M cooperative agreements. loans, and loan
commitments.
E. Einer the most appropriate Federal identifying number available for the Federal action Identified in item 1 (e.g..
Request for Proposal (RFI') number. Imitation for Bid (IFB) number, grant announcement number, the contract.
gmtt. or loan award number, the applka6orvWopo%A control number assigned by the Federal agency). include
prefixes,e.g„-RFP-OE-90.041.-
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency,enter the
Federate amount of tate swudtloan commitment for the prime entity identified in item 4 or S.
10. (a)Enter the full name. address, city. state and zip code of the lobbying entity engaged by the reporting entity
identified In item 4 to influence the covered Federal action.
(b)Enter the foil names of the individual(s) perforating services, and include full address if different from 14 (a).
Enter Last Name.First Name/and Middle Initial(ml).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity Ctetn 4)to the
lobbying entity(item 10). Indicate whether the payment has been made(actual)or will be made(planned). Check
all boxes that apply. If this is a material change report enter the Cumulative amount of payment made or planned
to be made.
12 Check the appropriate box(es). Check all boxes that apply. if payment is made through an in-kind contribution.
specify the nattar and value of the in-kind payment.
13. Check the appropriate box(e%L Check all boxes that apply. If other,specify nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed,or will be expected to
perform.and the date(s)of any services rendered Include all preparatory and related activity,not just time spent in
actual contact with Federal officials. Identify the Federal official(s) or employee(%) contacted or the officer(s),
employees).or Member(s)of Congress that were contacted
1S. Check whether or not a SF-t U-A CoMutuadon Sheet(s)is attached.
16. The certifying official shalt sign and date the fort,print hishter name,tick,and telephone number.
Public teMc rWiden for thin cdk dm d kdoentation is estimated to amp 30 minora per mporue,i Kksc q time for revive AnIg
k"Oua m.sear h0%on"daa sources.gathering and maintarri"the data needed,and cc Pink and revs nirtg tfte arffecrior+of
k"msno-Send sawm+em regardirq;the tureen esonsate or any other aspect of this tdlec m of i+farmm on,hrcfuding wgations
for redumig this bunien.to the office of mana6emew and Budget ftperwork Reduction Pv*ct(034800+6?.Washkgta.Dr-20503.
DISCLOSURE Of LOBBYING ACTIVITIES "°'"ord~O"`
CONTINUATION SHM
Repos Emtr. Page at
AMA..�sd fr ueal a�.��
S a Wwd(ww-uar►
Tc- BOARD OF SUPERVISORS 0W, Contra
FROM: JOAN V. SPARKS, DIRECTOR - t• Costa
COMMUNITY SERVICES DEPARTMENT : a
County
DATE; January 2, 1996 t "
SUBJECT: APPROVAL OF 1996 COMMUNITY SERVICES BLOCK GRANT STANDARD AGREEMENT
WITH THE STATE DEPARTMENT OF COMMUNITY SERVICES AND DEVELOPMENT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or her designee to execute and
submit to the State, on behalf of the County, the 1996 Community Services Block Grant (County
Contract Number 39-813--State Number 96F-1333) with the State Department of Community
Services and Development in the amount of $97,297 for the period from January 1, 1996 through
December 31, 1996.
II. FINANCIAL IMPACT:
This Contract is Federally funded through the State Department of Community Services and
Development. Funding from this agreement for the period from January 1, 1996, through June 30,
1996, is reflected in the Community ,Services Department's FY 1995-96 budget. Funding for the
period from July 1, 1996, through December 31, 1996, will be reflected in the Department's
FY 1996-97 budget. No County funding is required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
The budget negotiations in Washington, D.C. are still in progress and the Community Services Block
Grant (CSBG) program is currently being operated under a continuing resolution. This agreement
is for 25% of last year's CSBG funding and will be amended to add funds once Congress determines
the final appropriation for the 1996 CSBG program. This agreement will continue the CSBG anti-
poverty programs and emergency services to eligible county residents.
This contract will be reviewed and approved as to form by County Counsel prior to submission to
the State.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOA D OMMITTEE
APPROVE OTHER
SIGNATURE(S): -_
ACTION OF BOARD ON February, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN,
Mffh T: Joan Sparks, 313-7350
CC: CAO ATTESTED February 27, 1996
CSD PHIL BATCHELOR,CLERK OF THE BOARD OF
STATE CSD: 4 SF�M C'.OPIFS SUPERVISORS AND COUNTY ADMINISTRATOR
DG _
BYDEPUTY
M082 (10/88)
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• 15'
INCOMING FUNDS
NARRATIVE STATEMENT FORMAT
I PROJECT/PROGRAM TITLE. Community Services Block Grant (CSBG).
2. FUNDING AGENCY. State Department of Community Services and Development.
(Department of Economic Opportunity in 1995)
3. SUBMITTAL STATUS. This agreement continues a current program.
4. PROPOSED TERM. January 1, 1996 through December 31, 1996.
5. CURRENT FUNDING. $97,297 of federal funding through the State Department of
Community Services and Development. This amount represents 25% of last year's CSBG
funding. Budget negotiations in Washington, D.C. are still in progress and the program is
currently being operated under a continuing resolution. The agreement will be amended to
add funds once Congress determines the final appropriation for the 1996 program.
6. FUTURE FUNDING. This has been a long-range program for which funding is expected
to continue. Additional 1996 funding is expected after budget negotiations are completed
in Washington, D.C. The amount of future funding is dependent upon Congressional
action.
7. BUDGET SUMMARY. A budget is being prepared to cover the amount of funding under
this agreement. A revised budget will be prepared when the total amount of 1996 funding
is determined.
8. STAFFING REQUIREMENTS. Darnell Turner will be responsible for administration of
this project.
9. PROGRAM NEED. A portion of the CSBG contract is used for the administration costs
of the Community Services Department and the subcontracting of services with Community
Based Organizations in providing assistance to the low-income communities.
10. RELATIONSHIP TO OTHER PROGRAMS. The CSBG program is used to leverage
other program dollars and to assist in collboration with CBO's in developing economic
opportunities for the low-income communities. CSD recently performed an RFP which
allowed us to awarded the CSBG contract to these agencies for services that were not being
provided for in the local community.
11. PROJECT GOALS. This program is designed to assist the low-income community in
gaining the economic tools to break the cycle of proverty. It is the intent of Community
Services Block Grant program to assist the low income in achieving economic self-
sufficiency.
(2 . 9S
12. STATED OBJECTIVES. The objectives of this program are:
a. Provide economic assistance to the low-income community.
b. To develop programs with Community Based Organizations in aiding the poor.
c. Develop programs in the local community that will provide job opportunties and self
sufficiency.
13. ACTIVITY SUMMARY. This program will be administraed by Darnell Turner,
Program Manager of the Community Services Block Grant program. The CSBG program
will subcontract a our funding to provide the following services such as a senior Brown
Bag, after school tutorial program,job training/development.
14. EVALUATION METHOD(S). Darnell Turner,Program Manager will be responsible for
the evaluation of the program monitoring. Quarterly reports will be submit to the program
manager as indicated in the contract.
15. CHANGES COMPARED TO PRIOR YEAR (if any). None.
16. POTENTIAL CONTROVERSIAL ISSUES. None.
2
STATE OF CALIFORNIA
50
STANDARD AGREEMENT APPOONEDGNTRAL
CONTRACT NUMBER AM.NO,
STD.2(!kV.5-91) 96 F-1333 0
TAXPAYER'S FEDERAL EMPLOYER IDENTIFICATION NUMBER
AGREEMENT,made and entered into this 1st January 96 94-6000509
THIS AGREE day of 19—,
in the State of California,by and between State of California,through its duly elected or appointed,qualified and acting
TITLE OF OFFICER ACTING FOR STATE AGENCY
)eputy Director, Admin._ IDept of Cmnty Srvcs and Development hereafter called the State,and
CONTRACTOR'S NAME
I
.ontra Costa County(Community Services Department) #39-813
hereafter called the Contractor.
WITNESSETH:-,.That the Contractor for and in consideration of the covenants,conditions,agreements,and stipulations of the State hereinafter expressed,
does hereby ait'to furnish to the State services and materials as follows: (Set forth service to be rendered by Contractor,amount to be paid Contractor,
time for performance or completion,and attach plans and specifications,if any.)
1HEREAS, pursuant to government Code Section 12725 et seq. , as
imended, and 42 United States Code (USC) 9901 et seq. , as amended,
-he Community Services Block Grant Act, the Parties hereto agree to
)rovide services and activities to eligible participants residing
-n the service area described as :
Contra Costa County
1 . Consideration
A. The total amount payable by the State to Contractor shall
not exceed $ 97, 297 . 00 as specified in
Exhibit I, CSBG Fiscal Data series .
B. The consideration to be paid Contractor as provided
Herein, shall be in compensation for all Contractor' s
reasonable expenses incurred in the performance hereof,
Including travel and per diem, unless otherwise expressly
so provided.
CONTINUED ON SHEETS,EACH BEARING NAME OF CONTRACTOR AND CONTRACT NUMBER. FC)R F,0"V'E,D
------V1`T0R-TiN
Thehe provisions on the reverse side hereof constitute a part of this agreement. L; L..q , o tty Cn
1N WITNESS WHEREOF,this agreement has been executed by the parties hereto,upon the date first above wnitte%,
Depu!y I I
STATE OF CALIFORNIA CONTRACTOR
AGENCY CONTRACTOR(It other than an iadividual,state whether a owporation.partnership,WC,)
Dept of Cmnty Srvcs and Development Contra Costa County(CbmTunity Services Dept.)
BY(AUTHORIZED SIGNATURE) BY(AUTHORIZED SIGNATURE)
PRINTED NAME OF PERSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING
Carmen J. Ochoa Joan Sparks, Director
TITLE ADORES
Deputy Director, Administration Martinez, CA 94553
AMOUNT ENCUMBERED BY THIS PROGRAMICATEGORY(CODE AND TITLE) FUND TITLE Department of General Services
DOCUMENT$__ 40 .40 CSBG/CAA Use Only 97 7 � ((OPTIONAL use)
2 �
PRIOR AMOUNT ENCUMBERED FOR
THIS CONTRACT ..ndex2600 PCA55440 FC#93 . 569 CSCAAL WP 9(
$ 0 ITEM CHAPTER1 hereby certify that all concliftoTf-
--T-i
TATT�UTE FISCAL YEAR for exemption hove been com-
TOTAL AMOUNT ENCUMBERED TO 4700-101-890 303 11995 195/96
DATE OBJECT OF EXPENDITURE(CODE AND TITLE) plied writh, and this document is
$ 97, 297 . 00 702 - Grants/Subventions exempt from the Deportment Cj
I hereby certify upon my own personal knowledge that budgeted funds I TBA.NO. B.R.NO, General Services 13PProVGL
are available for the period and purpose of the expenditure stated above. I I
5IGNATURF OF-ACCOUNTING OFFICER DATE
> I I
CONTRACTOR El STATE AGENCY DEPT.OF GEN.SER. CONTROLLER
96F CSBG 0
2. Term
The term of This Agreement shall be from January 1, 1996
through December 31, 1996.
3. Indemnification
Contractor agrees to indemnify, defend, and save harmless the
State, its officers, agents, and employees from any and all
claims and losses accruing or resulting to any and all
contractors, subcontractors, materialmen, laborers, and any
other person, firm, or corporation furnishing or supplying
work, services, materials, or supplies in connection with the
performance of This Agreement, and from any and all claims and
losses accruing or resulting to any person, firm, or
corporation who may be injured or damaged by Contractor in the
performance of This Agreement.
4. Independent Contractor
Contractor, and the agents and employees of Contractor, in the
performance of This Agreement, shall act in an independent
capacity and not as officers, employees, or agents of the
State.
5. Suspension, Revocation, and Termination
A. Suspension
(1) If Contractor has failed to comply with the
material terms of This Agreement the State may,
upon fifteen (15) calendar days written notice to
Contractor,' suspend This Agreement in whole or in
part. In the case of Contractor's fraud or gross
negligence, suspension without prior notice by the
State is permissible.
(2) The notice of suspension shall state the reasons
for the suspension, corrective action required of
Contractor to comply with the terms of This
Agreement, and the effective date of the
suspension. Contractor shall have the right to
submit in writing any arguments against suspension
within fifteen (15) calendar days of the notice of
suspension or show compliance.
(3) The notice of suspension shall become effective
upon delivery. The suspension shall not exceed a
thirty (30) calendar-day period, unless during such
period of time termination proceedings are
initiated in which the suspension shall remain in
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full force and effect until proceedings are fully
concluded, or the Parties agree to a continuation
of the suspension for an additional period of time.
(4) The total time of suspension may not exceed thirty
(30) calendar days unless proceedings are initiated
toward revocation of Community Action Agency
recognition or unless the State and Contractor
agree to a continuation of the suspension for an
additional period of time. If revocation
proceedings are initiated, the suspension shall
remain in full force and effect until such
proceedings have been fully concluded.
(5) New obligations incurred by Contractor under This
Agreement during the suspension period will not be
allowed unless expressly authorized by the State in
the notice of suspension or in a written
authorization document.
B. Revocation of Community Action Agency (CAA) Recognition
(1) The State may, upon Contractor's unsatisfactory
compliance with notice of suspension, initiate
procedures to revoke the recognition of a Community
Action Agency (CAA) for failure to comply with the
material provisions of This Agreement or Government
Code Section 12725 et seq. , the California
Community Services Block Grant Program.
(2) These revocation procedures shall meet the
requirements of 42 USC 9904 and 9905A which provide
for notice and opportunity for hearing on the
record and review by the Secretary of the
U.S. Department of Health and Human Services (DHHS)
of the State's determination to revoke. Hearing
shall be conducted consistent with Title XXII,
sections 100780 (g) , (h) , and (i) of the California
Code of Regulations, as amended.
(3) In the event of final revocation of Contractor' s
CAA status and the ratification thereof by the
Secretary of DHHS, the State may proceed with the
work in any manner deemed proper by the State. The
cost to the State shall be deducted from any sum
. due Contractor under This Agreement, and the
balance, if any, shall be paid by Contractor upon
demand. The State retains lien rights on all funds
advanced. Such rights shall be superior to and
unaffected by claims of all other creditors whether
by agreement with third parties or other State
agencies or by the direction of a trustee in
bankruptcy.
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C. Termination
(1) The State may terminate This Agreement and be
relieved of the payment of any consideration to
Contractor should Contractor fail to perform the
covenants contained herein at the time and in the
manner provided herein. In the event of
termination, the State may proceed to perform the
covenants contained herein in any manner deemed
proper by the State. The State retains lien rights
on all funds advanced.
(2) Contractor may terminate This Agreement at any time
prior to its date of expiration upon thirty (30)
calendar days notice to- the other party. Such
notice shall be delivered to the other party in
writing, stating the reason for termination and the
effective date thereof.
(3) Upon termination of This Agreement, the State,
unless granted in writing, shall not pay Contractor
for any obligations incurred after the effective
date of such termination.
6. Assignment
Without the written consent of the State, This Agreement is
not assignable by Contractor either in whole or in part.
7 . Subcontracts
A. Contractor may enter into subcontracts to carry out the
provisions of This Agreement.
B. Should Contractor enter into a subcontract, Contractor
shall:
(1) Remain liable for the performance of the terms and
conditions of This Agreement.
(2) Assure that subcontractors comply with the
requirements set forth under 42 USC 9901 et seq. ,
as amended.
(3) Provide to the State within sixty (60) calendar
days of execution of such subcontract, the
subcontractor' s name, address, telephone number,
contact person, contract amount, and program
description.
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(4) Make subcontracts, documents, papers, and records
available to the State or its duly-authorized
representatives for examination, copying, or
mechanical reproduction on or off the premises of
Contractor or subcontractor upon request during
usual working hours.
(5) Notify the State in writing within thirty (30)
calendar days if any subcontract under This
Agreement is suspended or terminated.
Additionally, in such notice Contractor shall
identify how the suspension or termination will
impact Contractor's' budget and' work plan, and
identify any appropriate corrective actions.
(6) Provide written notice to each subcontractor within
five (5) calendar days from the date Contractor
terminates or the State suspends This Agreement.
(7) Request of each subcontractor the certification
required in Section 21.1. of This Agreement
regarding debarment and suspension.
8. Time
Time is of the essence in the performance of This Agreement.
9. Amendment
A. No alteration or variation of the terms of This Agreement
shall be valid unless made in writing in the form of an
amendment and signed by the parties. Exceptions to this
requirement are line-item changes to the contract budget
which do not affect the maximum amount payable under the
contract or the work to be performed (see Section 28.B) ,
and the exceptions provided for in Section 14, Provisions
for Federally-Funded Grants.
(1) CSD Form 425b, Justification for Contract
Amendment/Modification, is provided upon request
to submit changes to Exhibit I or Exhibit II.
(2) Said justification shall be submitted no later than
forty-five (45) calendar days prior to the
expiration date of This Agreement.
B. No oral understanding or agreement not incorporated
herein shall be binding on any of the Parties.
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10. Enforceable Agreement
This Agreement shall become a valid, enforceable agreement
only after it is signed by Authorized Agents of the Parties.
11. compliance with Rules and Regulations
Activities of Contractor with respect to This Agreement shall
be conducted in accordance with pertinent Federal and State
rules and regulations, including relevant Office of Management
and Budget (OMB) circulars and amendments thereto.
12. Record-Keeping Responsibilities
A. All records maintained by Contractor shall meet the OMB
requirements contained in the following circulars:
Common Rule, Subpart C, (Uniform Administrative
Requirements for Grants and Cooperative Agreements to
State and Local Governments) or A-110, Subpart C,
Nonprofit Organizations, whichever is applicable.
B. Contractor shall maintain all records pertaining to This
Agreement for a minimum period of three (3) years after
submission of the Final Report of Expenditures. However,
Contractor shall maintain all such records until
resolution of all audit findings is completed.
C. Contractor shall make available appropriate books,
documents, papers, and records to the Federal Government,
the State, or any of their duly authorized
representatives for examination, copying, or mechanical
reproduction, on or off the premises of the appropriate
entity upon a reasonable request therefor.
D. Contractor assures that employee and applicant records
shall be maintained in a confidential manner to assure
compliance with the Information Practices Act of 1977, as
amended, and the Federal Privacy Act of 1974, as amended.
E. Upon request from the Department of Community Services
and Development (CSD) , Contractor shall submit a
certificate prepared by an independent accountant stating
that Contractor's accounting system and internal controls
are adequate to record and safeguard the assets entrusted
to Contractor.
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13. Insurance and Fidelity Bond
A. General Recruirementa
(1) Third-Party Insurance
a. By execution of This Agreement, Contractor
agrees that the below-required insurance
policies and bond shall be in effect at all
times during the term of This Agreement.
b. Contractor shall provide the State written
notice at least thirty (30) calendar days
prior to cancellation or reduction of
insurance coverage to an amount less than that
required.
C. In the event said insurance coverage expires
at any- time or times during the term of This
Agreement, Contractor agrees to provide, at
least thirty (30) calendar days prior to said
expiration date, a new certificate of
insurance evidencing insurance coverage as
provided for herein for not less than the
remainder of the termofThis Agreement.
d. New certificates of insurance are subject to
review for content and form by CSD.
e. In the event Contractor fails to keep in
effect at all times insurance and bond
coverage as herein provided, the State may, in
addition to any other remedies it may have,
suspend This Agreement.
f. The State of California shall be named as an
additional insured on all certificates of
insurance, except workers' compensation and
fidelity bond, required under This Agreement.
(2) Self-Insurance
When Contractor is a governmental entity which
self-insures, the State, upon satisfactory proof,
will waive the appropriate insurance requirements
upon written certification. This certification
shall be signed by an appropriate county or city
risk manager and contain assurance of the adequacy
of the governmental entity's ability to cover any
potential losses under This Agreement and shall
specify which areas Contractor will self-insure.
Should Contractor use a subcontractor(s) to provide
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services under This Agreement, Contractor shall
indemnify and hold the State harmless against any
liability incurred by that subcontractor(s) .
B. Workers ' Compensation Insurance
(1) Contractor shall have and maintain, for the term of
This Agreement, workers ' compensation insurance
issued by an insurance carrier licensed to
underwrite workers' compensation insurance in the
State of California.
(2) Unless a current copy is on file with CSD,
Contractor shall submit either an applicable
Certificate of Insurance (ACORD 25) or a
Certificate of Consent to Self-Insure issued by the
Director of the Department of Industrial Relations
to the State as evidence of compliance with the
worker's compensation insurance requirement prior
to issuance of an initial cash advance.
C. Fidelity Bond
(1) Contractor shall maintain a fidelity bond in the
minimum amount of eight percent (8%) of the total
amount of consideration set forth under This
Agreement.
(2) Unless a current copy is on file with CSD,
Contractor shall submit an applicable Certificate
of Insurance (ACORD 25) to the State as evidence of
compliance with the fidelity bond requirement prior
to issuance of an initial cash advance.
D. Public- Liability Insurance
(1) Contractor shall have and maintain for the term of
This Agreement general liability and property
damage insurance for a combined single limit of not
less than $500, 000 per occurrence.
(2) Unless a current copy is on file with CSD,
Contractor shall submit an applicable Certification
of Insurance (ACORD 25) , naming the State of
California as an additional insured, to the State
as evidence of compliance with the public liability
insurance requirement prior to issuance of an
initial cash advance.
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E. vehicle Insurance
(1) Contractor shall have and maintain for the term. of
This Agreement vehicle insurance in the amount of
$500, 000 for each person and each accident for
bodily injury and in the amount of $500, 000 for
each person and each accident for property damage.
(2) When employees use their own vehicles to perform
duties within the scope of their employment,
Contractor shall have and maintain for the term of
This Agreement non-owned and hired auto liability
insurance in the amount of $500, 000 for each person
and each accident for bodily injury, and $500, 000
for each person and each accident for property
damage. (Driving to and from work is not in the
scope of employment. )
(3) Unless a current copy is on file with CSD,
Contractor shall submit an applicable Certification
of Insurance (ACORD 25) , designating the State of
California as an additional insured, to the State
as evidence of compliance with said vehicle
insurance requirements prior to issuance of an
initial cash advance.
14 . provisions for Federally-Funded Grants
A. It is mutually understood that This Agreement may have
been written before ascertaining the availability of
Congressional appropriation of funds, for the mutual
benefit of both Parties, in order to avoid program and
fiscal delays which would occur if This Agreement were
executed after that determination was made.
B. This Agreement is valid and enforceable only if
sufficient funds are made available to the State by the
United States Government for the purposes of this
program. In addition, This Agreement is subject to any
additional restrictions, limitations, or conditions
enacted by the Congress or any statute enacted by the
Congress which may affect the provisions, terms, or
funding of This Agreement in any manner.
C. It is mutually agreed that if the Congress does not
appropriate sufficient funds for this program, This
Agreement shall be amended to reflect such reduction.
D. The State has the option to void This Agreement under the
thirty (30) day cancellation clause or to amend This
Agreement to reflect any reduction of funds.
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15. Limitation on Use of Funds
A. Contractor shall assure that funds received under This
Agreement shall not be used to replace discontinued State
or local funding. Unless waived by the Secretary of
DHHS, Contractor shall assure that funds received under
This Agreement shall not be used for the purchase or
improvement of land or for the purchase, construction, or
permanent improvement of any building or other facility.
B. Contractor shall assure that funds provided under This
Agreement shall not be transferred to any other local,
State, or Federal government program.
16. Right to Monitor, Audit. and Investigate
A. Any duly-authorized representative of the Federal or
State government, which includes but is not limited to
the Bureau of State Audits, shall have the right to
monitor and audit Contractor and all subcontractors
providing services under This Agreement through on-site
inspections, audits, and other applicable means the State
determines necessary.
B. Any duly-authorized representative of the Federal or
State government shall have the right to undertake
investigations in accordance with Section 42 USC 9908 et
seq. , as amended.
C. All agreements entered into by Contractor with audit
firms for purposes of conducting independent audits under
This Agreement shall contain a clause permitting any
duly-authorized representative of the State or Federal
government access to the working papers of said audit
firm(s) .
17. Contractor's National Labor Relations Board Certification
Contractor hereby certifies under penalty of perjury that no
more than one final unappealable finding of contempt of court,
by a Federal Court, has been issued against Contractor within
the immediately preceding two-year period because of
Contractor's failure to comply with an order of a Federal
Court which orders Contractor to comply with an order of the
National Labor Relations Board.
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18. Nondiscrimination compliance
A. Contractor hereby certifies compliance with the
following:
(1) Federal Executive Order 11246, as amended by
Executive order 11375, relating to equal employment
opportunity.
(2) Title VI and Title VII of the Civil Rights Act of
1964, as amended.
(3) Rehabilitation Act of 1973, as amended.
(4) Vietnam Era Veterans Readjustment Assistance Act of
1972, as amended.
(5) Title 41, . Code of Federal Regulations (CFR) ,
Chapter 60, Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department
of Labor.
(6) Public Law 101.336, Americans with Disabilities Act
of 1990.
B. Contractor agrees to abide with and shall include the
nondiscrimination and compliance provisions of the
following clause in all subcontracts to perform work
under This Agreement.
"During the performance of this contract, Contractor and
its subcontractors shall not unlawfully discriminate,
harass or allow harassment, against any employee or
applicant for employment because of sex, race, color,
ancestry, religious creed, national origin, physical
disability (including HIV and AIDS) , mental disability,
medical condition (cancer) , age (over 40) , marital,
status, and denial of family care leave. Contractors and
subcontractors shall insure that the evaluation and
treatment of their employees and applicants for
employment are free from such discrimination and
harassment. Contractor and subcontractors shall comply
with the provisions of the Fair Employment and Housing
Act (Government Code, Section 12900 et seq. ) and the
applicable regulations promulgated thereunder (California
Code of Regulations, Title 2, Section 7285. 0 et seq. ) .
The applicable regulations of the Fair Employment and
Housing Commission implementing Government Code, Section
12990 (a-f) , set forth in Chapter 5 of Division 4 of
Title 2 of the California Code of Regulations are
incorporated into this contract by reference and made a
part hereof as if set forth in full. Contractor and its
subcontractors shall give written notice of their
obligations under this clause to labor organizations with
which they have a collective bargaining or other
agreement. "
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(1) Contractor's signature affixed hereto shall
constitute a certification that to the best of its
ability and knowledge it will, unless exempted,
comply with the nondiscrimination program
requirements set forth in this Section.
19. Affirmative Action compliance
A. Each Contractor or subcontractor who has fifty (50) or
more employees =d has an agreement of fifty thousand
dollars ($50,000) or more shall be required to develop a
written Affirmative Action Compliance Program.
B. The written program shall follow the guidelines set forth
in Title 41 CFR Section 60-1.40, Sections 60-2. 10 through
60-2. 32, Sections 60-250. 1 through 60-250. 33 , and
Sections 60-741.-4 -through 60-741. 32 .
C. Each Contractor or subcontractor with less than fifty
(50) employees shall comply with Section 202 of Part II
of Executive Order 11246, as amended by Executive
Order 11375. Contractor shall ensure that subcontractors
falling within the scope of this provision shall comply
in full with the requirements thereof.
20. Administrative Hearing for Denial of Client Benefits by
Contractor
A. Contractor has read and agrees to strictly comply with
Title 22 of the California Administrative Code,
Section 100751, as amended, which sets forth elements to
be included in client benefit denial appeal procedures
and shall advise individuals who have been denied
assistance of their twenty (20) day right to appeal to
the State for an administrative hearing pursuant to 42
USC 8624 (b) (13) , as amended.
B. Within five (5) working days of receipt of an appeal from
a client, CSD's Fair Hearings Officer shall schedule an
administrative hearing to be conducted no later than
thirty (30) calendar days from the receipt of the
request.
C. The client may withdraw request for appeal for
administrative hearing at any time during the appeal
process by rendering written or oral notice to the State.
Where oral notice is given, such notice shall be
confirmed in writing by the Parties.
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21. Contractor Assurances and Certifications
A. Contractor certifies that it possesses legal authority to
apply to the State for grants funded under the California
Community Services Block Grant Program Act and the
Federal Community Services Block Grant Act.
B. Contractor assures that its governing body has adopted
and passed a resolution specific to This Agreement which
shall be forwarded to the State and which includes, at a
minimum, the following provisions:
(1) Authorization for the submittal to the State of
This Agreement, including all exhibits and
assurances contained herein; and
(2) The name and original signature of the chairperson
of the board; the date signed by the chairperson;
and, if applicable, the date the resolution was
ratified by the board of directors; and
(3) Authorization to and identification of the person
certified as the official representative of the
governing board to sign and enter into This
Agreement; and
(4) Identification of the contract number and program;
and
(5) Authorization to and identification of the person
certified as the official representative of the
governing board to enter into and accept any
subsequent amendments to This Agreement and
revisions to exhibits, including a statement
specifying whether the governing board intends to
delegate authority for amendments which alter
Section 1, Consideration, and Section 2 , Term of
This Agreement.
C. Contractor assures that all supplies, materials,
equipment, or services purchased with funds provided by
This Agreement shall be used solely for the activities
allowed under This Agreement, unless a fair market value
for such use is charged to the benefiting program and
credited to This Agreement.
(1) Contractor shall adhere to its established policy
and procedures regarding the purchase or lease of
equipment having an aggregate cost of five thousand
dollars ($5000) or more. Policy and procedures will
be in conformance with OMB requirements contained
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in the following Circulars: Common Rule, Subpart C
or A-110 and approved by the Board of Directors.
(2) Include the type and cost of equipment or material
to be purchased or leased on the appropriate line
item of the budget. If the purchase or lease of
equipment is not included in the execution of This
Agreement, CSD Form 558, Request for Purchase/Lease
of Equipment must be submitted to DEO for approval.
(3) Notwithstanding adherence to OMB requirements
contained in the following Circulars: Common Rule,
Subpart C or A-110, or prior approval from a Board
of Directors to procure, prior approval for the
purchase or lease of motor vehicles and trailers
must be obtained from CSD by submitting CSD Form
558 in each instance.
D. Contractor assures that it shall exercise due care in the
use, maintenance, protection,' and preservation of State-
owned property in Contractor' s possession or any other
property purchased by Contractor with State funds. Such
care shall include, but is not limited to, the following:
1. Maintaining insurance coverage against loss or
damage to such property.
2 . Ensuring that the legal ownership of any motor
vehicle or trailer is in the name of the
Contractor, not CSD.
E. Contractor assures that it shall be in compliance with
Federal and State Occupational Safety and Health
Statutes, the California Safe Drinking Water and Toxic
Enforcement Act of 1986, and Workers ' Compensation laws.
F. Contractor assures that it shall coordinate its plans and
activities with other Community Services Block Grant
Contractors who serve any part of Contractor' s service
area, so that funds provided under This Agreement are not
used to duplicate particular services to the same
beneficiaries.
G. Contractor's plans and policies affecting all other
Community Services Block Grant Contractors shall be
equitable and beneficial to all such Contractors and the
population they serve.
H. Contractor assures that it shall be in compliance with
anti-discrimination provisions of Section 102 of the
Immigration Reform and Control Act of 1986 as well as
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requirements disqualifying certain legalized aliens from
receiving benefits under This Agreement for five (5)
years from the date they were granted temporary resident
status, even if they have been provided status according
to Section 245A (amnesty or legalization) and 210A
(replenishment workers) of the Immigration and
Nationality Act, as amended.
I. Federal Certification Regarding Debarment, Suspension.
and Related Matters
Contractor hereby certifies to the best of its knowledge
that it or any of its officers:
(1) Are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal
department -or agency;
(2) Have not within a three (3) year period preceding
This Agreement been convicted of or had a civil
judgment rendered against them for commission of
fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a
public (Federal, State, or local) transaction or
contract under a public transaction; violation of
Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making
false statements, or receiving stolen property;
(3) Are not presently indicted for or otherwise
criminally- or civilly-charged by a governmental
entity (Federal, State, or local) with commission
of any of the offenses enumerated in paragraph (2)
of this certification; and
(4) Have not within a three (3) year period preceding
This Agreement had one or more public (Federal,
State, or local) transactions terminated for cause
or default.
J. Drug-Free Workplace Certification
Contractor certifies that a Drug Free Workplace
Certification (Std. 21) is on file with CSD. The terms
and conditions of Std. 21 shall have the same force,
meaning, effect, and enforceability as if a certification
were separately, specifically, and individually provided
for each grant between Contractor and CSD.
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K. Pro-Children Act of 1994
Contractor must comply with Public Law 103-227, Part C
Environmental Tobacco Smoke, also known as the Pro-
Children Act of 1994 (Act) . This Act requires that
smoking not be permitted in any portion of any indoor
facility owned or leased or contracted by an entity and
used routinely or regularly for the provision of health,
day care, education, or library services to children
under the age of 18, if the services are funded by
Federal programs either directly or through State and
local governments. Federal programs include grants,
cooperative agreements, loans or loan guarantees, and
contracts. The law does not apply to children's services
provided in private residences, facilities funded solely
by Medicare or Medicaid funds, and portions of facilities
used for inpatient drug and alcohol treatment.
The Contractor further agrees that the above language
will be included in any subcontracts which contain
provisions for children' s services and that all
subcontractors shall certify compliance accordingly.
L. Contract Administration
Contractors shall administer This Agreement in accordance
with OMB requirements contained in the following
Circulars: Common Rule, Subpart C for public agencies;
A-110 for nonprofit organizations.
22 . Conflict -of Interest
A. Contractor certifies that its employees and the officers
of its governing body shall avoid any actual or potential
conflicts of interest, and that no officer or employee
who exercises any functions or responsibilities in
connection with This Agreement shall have any personal
financial interest or benefit which either directly or
indirectly arises from This Agreement.
B. Contractor shall establish safeguards to prohibit its
employees or its officers from using their positions for
a purpose which could result in private gain or gives the
appearance of being motivated for private gain for
themselves or others, particularly those with whom they
have family, business, or other ties.
23 . Political Activities
A. Contractor shall refrain from all political activities if
such activities involve the use of any funds which are
the subject of This Agreement.
B. Contractor is prohibited from any activity which is
designed to provide voters or prospective voters with
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transportation to the polls or to provide similar
assistance in connection with an election if such
activities involve the use of any funds which are subject
to This Agreement.
24. T-obbving Activities
A. Contractor shall refrain from all lobbying activities if
such activities involve the use of any funds which are
the subject of This Agreement or any other funds,
programs, projects, or activities which flow from This
Agreement.
B. If Contractor engages in lobbying activities, Contractor
shall complete and sign and date the Certification
Regarding Lobbying/Disclosure of Lobbying Activities,
Exhibit III, required by the U.S. Department of Health
and Human Services under 45 CFR Part 93 .
25. Severability of Provisions
Should a provision of This Agreement be held invalid by a
court of competent jurisdiction, the remaining provisions of
This Agreement shall continue to be valid and enforceable.
26. Address for the State
All documents submitted by Contractor to the State pursuant to
the terms of This Agreement shall be made by deposit in the
U.S. Mail, first class postage prepaid, or delivered by a
commercial carrier bearing a legibly dated receipt, and
addressed as follows:
Department of Community Services and Development
Attention: PROGRAMS BRANCH
P.O. Box 780 .
Sacramento, CA 95812-0780
27. Programmatic Provisions
A. Payments
(1) The State shall issue one working capital advance
to Contractor in an amount equal to one hundred
percent (100%) of the amount of the total
consideration set forth in Section 1.A. of This
Agreement. Subsequent bi-monthly payments shall be
made based on actual expenditure reports being
submitted timely as indicated in Section 27 .B. of
This Agreement.
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(2) In the event the term of This 'Agreement is less
than one (1) year, the advance payment shall be
made by the State in the amount to be consistent
with the program needs as identified in Exhibit I,
CSBG Contract Budget, and the CSBG Work Plan and
the Outcome Evaluation Strategy (alternate form) .
(3) Contractor shall insure that the required agency-
wide audit be submitted timely, corrective action
plans are adhered to; CSD receivables are submitted
timely, and/or that repayment schedules are met and
adhered to or CSD may withhold advance or
subsequent payments.
B. Reporting ng Requirements
(1) B-i-Monthly -Reports
Contractor shall complete and submit to the State,
on the current, appropriate CSD Form, a bi-monthly
Fiscal Expenditure Report. Contractor shall ensure
that the report is received no later than the
fifteenth (15th) calendar day of the month
following each consecutive two-month period,
irrespective of the level of activity or amount of
expenditure in the preceding two-month period.
Beginning January 1, 1996, the reports are due
March 15, May 15, July 15, September 15, and
November 15, 1996, and January 15, 1997 .
(2) Quarterly Reports
Contractor shall complete and submit to the State,
on the current, appropriate CSD Forms, a quarterly
Programmatic Work Plan Progress Report and a Client
Characteristics Report. Contractor shall ensure
that the reports are received no later than the
fifteenth (15th) calendar day of the month
following each calendar quarter, irrespective of
the level of activity or amount of expenditure in
the preceding calendar quarter. Beginning January
1, 1996, the reports are due April 15, July 15, and
October 15, 1996, and January 15, 1997 .
(3) - other Funds and Other Resources
Contractor shall submit to the State, on the
current, appropriate CSD Forms, fiscal data
representing Other Funds and Other Resources, no
later than ninety (90) calendar days after the
expiration of the term of This Agreement. The
reports are due March 30, 1997.
Page 18
96F CSBG
(4) Close-out Report
Contractor shall submit on the current, appropriate
CSD Forms, a financial and programmatic close-out
report and, return all unexpended funds to the
State within ninety (90) calendar days after
expiration of the term of This Agreement. The
close-out report is due March 30, 1997 . Final
reimbursement to Contractor, if owed, shall be
contingent upon receipt of this close-out by the
State. Subsequent payments for subsequent CSBG
contracts may also be contingent upon receipt of
the close-out of This Agreement.
(5) Revie
a. The State shall review Contractor's program
operations reports and evaluate Contractor's
demonstrated ability to effectively utilize
all funds available under This Agreement.
b. An amendment to the total consideration of
This Agreement may occur as a result of the
State's review of Contractor's program and
fiscal operations.
C. Audit Reports
(1) Funds provided under This Agreement shall be
included in an audit conducted in accordance with
the provisions of OMB Circular A-133 for nonprofit
agencies, or OMB Circular A-128 for public
agencies, standards promulgated by the American
Institute of Certified Public Accountants (AICPA) ,
and those standards included in "Government
Auditing Standards, 1994 Revision" .
(2) The financial and compliance audit shall contain
the following supplementary financial information:
a. A combining statement of revenue and
expenditures for each contract which presents,
by budget line item, revenue and expenditures
for the contract or audit period.
b. A computation sheet for each contract used to
calculate the Contractor's earnings for the
contract or audit period, including measurable
values, and a schedule of administrative
expenditures. The results of this calculation
will be used to determine:
Page 19
96F CSBG 15
0 The amount due Contractor
0 The amount due CSD, or
0 Whether the Contractor has been paid in
full
(3) If the Contractor has used the same independent
audit firm for more than five (5) consecutive
years the Contractor must submit, to the CSD Audit
Services Unit, a written justification for using
the same audit firm in excess of five (5) years and
request approval from the Audit Services Unit to
continue using the same audit firm.
(4) Private, nonprofit contractors shall submit to CSD
two (2) copies of the required audit report within
one hundred and eighty (180) calendar days of the
end of the ,Contractor's fiscal year. Upon written
request by the Contractor's CPA, which includes an
explanation of why the audit cannot be submitted
within one hundred and eighty (180) calendar days
of the end of the Contractor's fiscal year, an
extension may be granted by CSD's Audit Services
Unit for submittal of the audit report not to
exceed an additional thirty (30) calendar days from
the original due date. The audit reports are to be
submitted to the following address:
Department of Community services
and Development
Audit Services Unit
700 North 10th Street, Room 258
Sacramento, CA 95814
Attention: Richard J. Bueche
(5) Local governmental entities shall submit to CSD
two(2) copies of the required audit report within
thirty(30) calendar days after the completion of
the audit, but no later than one (1) year after the
end of the audit period. The audit reports are to
be submitted to the address stated in Section 4 ,
above.
a. Local governmental agencies shall submit the
required number of copies of the audit report
in accordance with the guidelines set by the
Division of Audits of the State Controller's
Office. Said reports are to be submitted to
the following address:
State Controller
Division of Audits
300 Capitol Mall, Fifth Floor
Sacramento, CA 95814
Page 20
96F CSBG g6o
(6) Where services or funds under This Agreement are
provided to, for, or by a wholly-owned, or wholly-
controlled, subsidiary of Contractor, Contractor
hereby provides assurance that an audit shall be
performed of this subsidiary organization in
accordance with this Section 27. Said required
audit report shall be made available to the State
upon request.
28. Budget and Work Plan
A. Prior to execution of This Agreement by the State,
Contractor shall submit to the State Exhibit I, CSBG
Contract Budget (Summary) , Budget Support - Personnel
Costs, and Budget Support - Nonpersonnel Costs (CSBG
Fiscal Data series) . Contractor shall also submit to the
State Exhibit II, CSBG Work Plan (CSBG Program Data
series) , which shall reflect a description of outcome
measures to be used to monitor success in promoting self-
sufficiency, family stability, and community
revitalization, measurable goals, objectives, and
available resources for the delivery of services
throughout the program period. With the exception of the
Limited Purpose Agencies and American Indian Contractors,
the CSBG Work Plan (Exhibit II) will be required in a
contract 'amendment when the final 1996 CSBG appropriation
is determined or when a continuing resolution is adopted
for 'the remaining 1996 Federal Fiscal Year.
B. Pursuant to CSBG Regulations, Section 100715 (a) (1) ,
contractor is granted approval to exceed budget line
items in excess of 10%. This provision does not alter
the requirement of Section 28.C. below pertaining to the
12% administration limitation, nor does it alter Section
21.C. 3. requiring prior approval for the purchase of
equipment or vehicles. Expenditures in excess of the
budget total shall not be reimbursed by CSD. In all
other circumstances, pursuant to Section 9.A, prior DEO
approval of a properly completed Justification for
Contract Amendment/Modification , CSD Form 425b, shall be
required.
C. For the purpose of administrative expenditures,
Contractor shall use funds allocated under This Agreement
in an amount not to exceed twelve percent (12%) of its
total operating funds.
Page 21
96F CSBG • 85
29 . schedule of Exhibits
The following exhibits are attached to This Agreement and are
incorporated by this reference.
EXHIBIT I..- CSBG FISCAL DATA
CSBG Contract Budget (Summary) CSD 425.S
Budget Support CSD 425. 1. 1
- Personnel Costs CSD 425. 1.2
- Nonpersonnel Costs CSD 425.2
EXHIBIT II. CSBG PROGRAM DATA
CSBG Work Plan:
Narrative CSD 420.N
Summary CSD 420.5
Administration CSD 420.A
Employment CSD 420. 1
Education CSD 420.2
Income Management CSD 420. 3
Housing CSD 420. 4
Emergency Services CSD 420. 5
Nutrition CSD 420. 6
Linkages With Other Programs CSD 420.7
Family-Self Sufficiency CSD 420. 8
Health CSD 420.9
Outcome Evaluation CSD 410-6a/b
Strategy (Alternate Form)
EXHIBIT III. CERTIFICATION REGARDING LOBBYING/STD.FORM LLL
DISCLOSURE -OF LOBBYING ACTIVITIES
EXHIBIT IV. DEFINITIONS
Page 22
96F CSBG � • ��
EXHIBIT I
CSBG FISCAL DATA
CSBG Contract Budget (Summary) CSD 425.S
Budget Support CSD 425. 1. 1
- Personnel Costs CSD 425. 1.2
- Nonpersonnel Costs CSD 425.2
Page 23
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-----------
96F CSBG
EXHIBIT II
CSBG Work Plan:
Narrative CSD 420.N
Summary CSD 420. S
Administration CSD 420.A
Employment CSD 420.1
Education CSD 420.2
-Income Management CSD 420. 3
Housing CSD 420.4
Emergency Services CSD 420. 5
Nutrition CSD 420. 6
Linkages With Other Programs CSD 420.7
Family-Self Sufficiency CSD 420.8
Health CSD 420. 9
Outcome Evaluation CSD 410-6a/b
Strategy (Alternate Form)
Page 24
96F CSBG f! + 0
EXHIBIT III
CERTIFICATION REGARDING LOBBYING -
DISCLOSURE OF LOBBYING ACTIVITIES
Std LLL
Page 25
��wLT H 6 ���u Wr'U�Q u Ut"�tlti.►�t�+un�� �0 : :
DEPARTMENT OF HEALTH AND HUMAN SERVICES
r FAMILY SUPPORT ADMINISTRATION
+- Z
Z
us ca
Community Services Block Grant
PROGRAM'
a30 ' USA • X37 January 11 1996 throe h December 96
The undersigned certifies, to the best of his or her knowledge
and belief, that:
(1) No Federal appropriated funds have been paid or will be paid
by or on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding
of any Federal contract, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative
agreement.
(2) If any funds other than Federal .appropriated funds have been
paid or will be paid to any person for influencing or attempting
to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a
Member of Congress in zonnection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form LLL,- "Disclosure Form to Report
Lobbying," in accordance with its instructions.
3) The undersigned shall require that the language of this
certification be included in the award document for subawards at
all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon
which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section
1352, Title 31, U.S. code. Any person who fails to file the
required certification shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each such
failure.
Director, Ccnrunity Svices. Dept.
Signature Title
Contra Costa County
Ccnmunity Services Department
Agency j Organization Date
DISCLOSURE OF LOBBYING ACTIVIM 40M °0" •t!
Complete this forth to disclose lobbying activities pursuant so 31 U.S.C.13S2
Lee reverse for public burden+disciosure3
i. Type of Federal AC60M 2. Status of Federal Acfimr 3. Report TYK
j' a. Contract E] a. frid+aiiaarsppl:atibn A. iw OW fiiu+g
LJ b. grant b. initial a"wd ED b. •aiwW charige
c. coopeuAi-C ave+ehnent t:. post sward tree moersal Chante whir
d. loan year quarter
e. loan guarantee date o1 last report
t. loan insurance
4. Mare and Address d Reportinj E-stitr. S. U Repwtkq Entity in No.4 is snbawardee.Entex risme
and Address of Men=
D Prime o subawardee
Ther ,i bna.srr.
C aloha!District ibsowm District.YJvwwre
L Federal Depa meavAgemr J. f'sedwal program kamevesar*Gow
CVA Number,i appficabfr.
t Federal Action Nuusber.if J=Dwm ! Amed Amo d,if hOWAa
S
14. a. Name and Address of Lobbying Emit) h hmawidwls freeior Services ttrmdudint address i
lit individual,tact 400m,ivu aamc.Wt dilfastint!Earn No.j70
iiatt Rartser Arst na+pm Aft
c,.4,.wnwr ttwt r
1 t. Anwunt of Pay'be (Obech an that apply): 13. T"w of P psnent(check a#that appiyr
$ O a W C planned O a. mtaivw
D' b. onetime fee
12. Form of ihapwhent idwd Mit fist 4*0* G C. asaoirulort
O a. casts O 'd.eowr'rhgo aim
O b. irricind specify astute - D s.dekr,s
O .t other;spetif}c
Value
14. firiei Drsa+pticMrt of Scr+rices l4rtaeahed er to be i�ertotwrrd asd OakW of Serricre fiaef Rig e[ficirist,ewhp*ywelst.
or Member(s),contacted.lar Pxvh ld brdkIted i!11cm 11:
-15. Coatiswutioet Sbeet(s)SFd1L•A attached: O Yes D No
ti. .r......».«..w Mo ar rrw b&*mow or Mar ht V.tC
w v� a mvm f.ra..r hrh"awns Y a anowd a"wowmM sismoom
40 60 apam"ftmb vdi me kris Ow err-ew Mr.rr edr f�siai tilaihC
IS"c. rMIL%W bdommrrr w 40 owns"to ow ceff# .•m- Tick:
oWmma r O d ri b«.Lik tw pAir+i..e+.►Aq psis..»w.w
ar 4Ar rr4r,wr Uw44rwr4r A.r M w4et w a 4i.i psis►d.w 1..aw
smm 01Ww d sm a OWN f OLM rr airy"a%%A M. Teiepllorht No.: Date:
°fa+darai th!t3wlr: _ '� "x`rS u LLL
J,
umdrd V..'ki 4 ArrMr riwd 1 Lama ti+�
.
INMUCI'IONS FOR COMPLETION OF SF-LLL,DISCLOSURE OF LOBBYING ACTIVMES QV
This disclosure form shall be completed by the reporting entity,whether subawardee or prime Federalipi+ent, at the • 0
initiation or receipt of a covered Federal action or a material dww to a previous Min& pursuant for dde 31 USC.
section W2.The filing of a forth bs•req*W for each payment or agreemairto make pvaynhernt to arty lobbying entity lex'
influencing or attempting to influence an officer or employee of my agency, &-Member of Congress, an officer or
employee of Congress,or an employee of a Member of Congress in cOnnection with a cowered Federal action.Use the
SF.LLL-A Continuation Sheet for additional information if the space on the form is inadequate. Complete all items that
apply for both the initial filing and material change report.Refer to the implementing guidance published by the Office of
Management and Budget for additional infortrsat 0m
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the
outcome of a covered Federal action.
2. Identify the status of the cowered Federal action.
3. identify,the-appropriate classification of this report. If this is a f ilkmW report caused by a material change to the
information previously reported enter the year and quarter in which the change occurred.Enter the date of the last
previously submitted report by this reporting entity for this covered Federal action.
4. Enter the full name, address, city. state and sip cock of the repoentity. Include Congressional District. if
known.Check the appropriate dassificatiod of the reporting entity OW designates if it is,or expects to be.a prime
or subaward redpienL identify the tier of the wbawardee. e.g., the fust subawaidee of the prime is the int sirs:
Subawards include but are not limited to subroanam,subgrants and contract awards under grants.
S. If the organisation filing the report in hem 4 cher ks'Subawwrdee•,then eMer the fait name,address,city,star-slid
zip code of the prime Federal recipient.Indude Longressional District.it known.
L Exeter the name of the Federal agency making the award or loan cwtimitnteriL Include at least one organizi6ocul
level below agency name,if known. For example,Department of 7atnsportation,United States Coast Guard
7. Enter the Federal program name or deicription for the coveitd Federal-action (item U. •if kxwwry enter the full
Catalog of Federal Domestic Assistance (CFDN number for pants. cooperative agneem er" loans, and ban
commitments.
L Enta the most appropriate Federal identifying number available for the Federal action Idendlied in hem 1 (e.g.
Request for Proposal (RFT) number. Invitation for bid OFF) number: grant announcement number, the contract
grant or loan award number: the applicationvproposal control number assigned by the Federal agency). Include
pm4xe16 e46•`RFI.0E.W.00t.-
4. For a co4ired Federal action where there has been an award or loan commitment by the Federal agency,enter the
Federal amount of the swardAoan commitment for'"prime entity identified In item 4 at S.
10. tor)Enter the full name. address, city. state and tip cock of the lobbying entity engaged by the reporting entity
identified In item 4 to infit encce the covered Federal action.
(b)Enter the full names of the ind'rvkk alW performing smitm and include foil address if different from 10 (a).
Enter Last Name,First Natner and Middle Mittal(M).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity(item 4)to the
lobbying entity(item 10). Indicate whether the payment has been made(actual)or will be made(planned). Check
all boxes that apply. If this is a matelot change report.enter the cumulative amount of payment made or planned
to be made.
12. Check, the appropriate box(esL Chedt all boxes that apply. If payment is made through an W kind contnbutmn
specify the nature and value of the M4dnd payment;
13. Check the appropriate box(es). Check all boxes/#rat appy. If other,specify Mature.
14. Provide a specific and detailed description of the services that the lobbyist has pedonned or will be expected to
performs,and the date(s)of any services rendered Include all preparatory and related activity,cwt just time spent in
actual contact with Federal officials. identify the Federal offid4W or employee(s) contacted or the of w(s),
emplooyeeM or Member($)of Congress that were contacted
1S. Check whether or not a SF-I LL,A Continuation Sheet(s)is attached.
16. The certifying official shall sign and date the farm,print Wier name.title.and telephone nuIrAw.
Public repordrrg bumim for this cdkction of k*wwaoan is estiwtaud to average 30 wrintues per response.irc lulling tWw for reviening
instrrcooni6 wwdbi+L wising data sources.gadwning and wwaineainrrq the data yarded Ord". IA tint awl wviewiwg due e-11 rwon of
inlonnadwL Serif cowwrwnts rveprdmrg ftburden asorrs"or any odor aspect of#% cikcnow d kdon lion.hiclucling suggen om
for reducing this bwndm m own Office d Manegem m and ludpt,hpemork Reduction PmWt W46-00).waaNngeon,D.G 20503.
DISCLOSURE OF LOBBYING ACTWITIES
CONTINUATION SWC t D
- D
ReperEy*Ir- Page .t
Aao"A.d sw wew a"We"ofim
suadw i Pwo-w-A
96F CSBG
EXHIBIT IV
DEFINITIONS
1. Authorized Agent: The duly authorized representative of the
Board of Directors of Contractor and duly
elected or appointed, qualified, and acting
officer of the State. In the case of
Contractor, the State shall be in receipt of
board resolution affirming an agent's
representative capacity to bind Contractor to
the terms of This Agreement.
2 . Contractor: The entity (partnership, corporation,
association, agency, or individual)
designated on page 1 of This Agreement.
3 . CSD: The Department of Community Services and
Development, State of California.
3 . Parties: The State of California and the Contractor.
4 . Subcontractor: An entity (partnership, corporation,
association, agency, or individual) that
enters into a subcontract with Contractor to
fulfill the terms of This Agreement.
5. Subcontracts: Contracts entered into by and between
Contractor and subcontractor to carry out the
purposes of This Agreement.
6. the State: The State of' California, Department of
Community Services and Development
7 . This Agreement: The complete contents of this contract
entered into by and between the State and
Contractor, including all rights, duties, and
obligations whether express or implied,
required toward the legal performance of the
terms hereof.
8. This Program: The Community Services Block Grant (CSBG)
Program, 42 USC 9901 et seq. , as amended.
Page 26
TO: BOARD OF SUPERVISORS Contra
FROM: William 'Walker, M.D. , Health Services Director Costa
DATE: February 12, 1996 County
ApprovalApproval of Medical Specialist contract #26-933 wit Kirk Beckwith,
SUBJECT: M.D. ; Paul H. Kwok, D.O. ; Robert J. Lindsay, M.D. ; Craig Nielson,
M.D. ; and Mark Vukalcic, M.D.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee,
(Frank Puglisi, Jr. ) to execute on behalf of the County, Medical
Specialist Contract #26-933 with Kirk Beckwith, M.D. ; Paul H. Kwok, D.O. ;
Robert J. Lindsay, M.D. ; Craig Nielson, M.D. ; and Mark Vukalcic, M.D.
(specialty: Anesthesiology) , for the period from January 1, 1996 through
October 31, 1999, to be paid as follows:
a. $87, 500 per month NOT TO EXCEED a total of $875, 000 for the
period from January 1996 through October 1996;
b. $83 , 125 per month NOT TO EXCEED a total of $997, 500 for the
period from November 1996 through October 1997;
C. $78,969 per month NOT TO EXCEED a total of $947, 625 for the
period from November 1997 through October 1998; and
d. $75, 000 per month NOT To EXCEED a total of $900, 000 for the
period from November 1998 through October 1999 .
II. FINANCIAL IMPACT:
Cost to the County depends upon utilization. As appropriate, patients
and/or third party payors will be billed for services.
III. REASONS FOR RECOMMENDATIONSIBACKGROUND:
For a number of years, the County has contracted with Anesthesiologists on
a fee-for-service basis to provide specialized professional services which
are not otherwise available in its Hospital and Health Centers. In order
to address current changes in health care, a capitated multi-year contract
has been negotiated which represents a first-year savings of $200, 000, and
an annual 5% reduction for the following three years.
Approval of Medical Specialist Contract #26-933 will allow contractors to
continue to provide Anesthesiology Services for Merrithew Memorial
Hospital and Health Centers through October 31, 1999.
CONTINUED ON ATTACHMENT: - YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES)
ACTION OF BOARD ON February APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: . AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Frank Puglisir Jr. (370-5100)
CC: Health Services (Contracts) ATTESTED February 27, 1996
Risk Management Phil Batchelor, Clerk of the Board of
Auditor-Controller Supervisors and County Administrator
Contractor
M382/7-83 BY
DEPUTY
��2"- �a,c k r e'
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director Contra
Costa
DATE: February 15, 1996 County
SUBJECT: Approval of Medical Specialist Contract #26-926-1 with y
East Bay Perinatal Medical Associates
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee,
(Frank Puglisi, Jr. ) to execute on behalf of the County, Medical
Specialist Contract #26-926-1 with East Bay Perinatal Medical
Associates, (specialty: Obstetrics) , for the period from January 1,
1996 through December 31, 1996, to be paid as follows:
$ 160. 00 per hour, for provision of Maternal-Fetal Medicine
Services for a minimum of three (3) half-day clinic sessions
per month at the High Risk Obstetric Clinics in Richmond,
Pittsburg, and Martinez; and for attendance at the monthly
Perinatal Infant Mortality/Morbidity Committee.
II.FINANCIAL IMPACT:
Cost to the County depends upon utilization. As appropriate,
patients and/or third party payors will be billed for services.
III.REASONS FOR RECOMMENDATIONS/BACKGROUND:
For a number of years the County has contracted with Medical and
Dental Specialists to provide specialized professional services
which are not otherwise available in its hospital and clinics. Due
to the high risk nature of our patient population, it is necessary
to establish high risk obstetric clinics for the Merrithew Memorial
Hospital and Health Centers.
Approval of Medical Specialist Contract #26-926-1 will allow the
Contractor to continue providing services through December 31, 1996.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES)
ACTION OF BOARD ON February 27, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
Contact: Frank Puglisi, Jr. (370-5100) OF SUPERVISORS ON THE DATE SHOWN.
CC: Health Services (Contracts) ATTESTED _ February 27, 1996
Risk Management Phil Batchelor, Clerk of the Board of
Auditor-Controller Supervisors and County Administrator
Contractor
M882/7-88 BY "�'�/' -C�-<L../� _ DEPIJTV
VR V
TO:' BQARD OF SUPERVISORS Contra
FROM: William Walker, M.D. , Health Services Director Costa
DATE: February 15, 1996 @ Co(„rly
SUBJECT: Approval of Contract Amendment Agreement #24-668-4 with
Amalia Gonzalez Del Valle
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director or his designee
(Chuck Deutschman) to execute on behalf of the County, Contract
Amendment Agreement #24-668-4 with Amalia Gonzalez Del Valle,
effective January 1, 1996, to amend Standard Contract #24-668-3
(effective April 1, 1995 through March 31, 1996) to increase the
Contract Payment Limit by $7, 500, from $64 , 190 to a new total
Contract Payment Limit of $71, 690.
FINANCIAL IMPACT:
This contract is funded under a Grant Award from the U.S. Department
of Health and Human Services for the "Partnership for a Drug Free
Contra Costa" Project. No County match is required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On August 1, 1995 the Board of Supervisors approved Standard
Contract #24-668-3 with Amalia Gonzalez Del Valle to direct and
implement grant activities for the "Partnership for a Drug Free
Contra Costa" Project.
Approval of Contract Amendment Agreement #24-668-4 will allow the
Contractor to provide additional hours of service through March 31,
1996.
CONTINUED ON ATTACHMENT:-YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON Fphniary 27, 1996 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Chuck Deutschman (313-6350)
CC I Health Services (Contracts) ATTESTED February 27, 1996
Risk Management Phil Batchelor, Clerk of the Board of
Auditor-Controller Supervisors and County Administrator
Contractor
M382/7-83 BY ---------- DEPUTY
TO: BOARD OF SUPERVISORS C,sj
FROM: William Walker, M.D. , Health Services DirectorContra
Costa
DATE: February 12, 1996 County
SUBJECT: Approve Standard Contract #22-538-1 with Elwin Getty `1
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee
(Wendel Brunner, M.D. ) , to execute on behalf of the County, Standard
Contract #22-538-1 with Elwin Getty, in the amount of $38,808, for the
period from March 1, 1996 through February 28, 1997, to provide
outreach and case management services for the County's Homeless
Project.
II. FINANCIAL IMPACT:
This Contract is funded under the 11340" Homeless Grant.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On March 21, 1995, the Board of Supervisors approved Standard Contract
#22-538 for provision of a variety of outreach activities and case
management services to increase the delivery of primary care and
support services to the homeless population in the county.
Approval of Standard Contract #22-538-1 will allow the Contractor to
continue to provide services through February 28, 1997 .
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON February 27, 1999 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-671,2)
CC: Health Services (Contracts) ATTESTED February 27, 1996
Risk Management Phil Batchelor, Clerk of the Board of
Auditor-Controller Supervisors and County Administrator
Contractor
r ,
/ rI
Mangy/�-aa AV 94A OOta
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director Contra
4i) Costa
DATE: February 2 , 1996 County
SUBJECT: Approval of Novation Contract 124-312-15 with Asian Community Mental
Health Services, Inc.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee
(Lorna Bastian) , to execute on behalf of the County, Novation
Contract #24-312-15 with Asian Community Mental Health Services,
Inc. , for the period from July 1, 1995 through June 30, 1996, with
a payment limit of $29,898, for provision of mental health program
services for mentally disturbed Southeast Asian refugees in West
County. This Novation Contract includes a six-month automatic
contract extension through December 31, 1996, in the amount of
$14, 949.
II. FINANCIAL IMPACT:
This Contract is included in the Health Services Department's
Budget, to be funded by Federal Medi-Cal and County/Realignment
Funding, as follows:
$ 9,532 Federal Medi-Cal Revenue
20, 366 County/Realignment Funding
$29,898 TOTAL CONTRACT PAYMENT LIMIT
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
This Contractor supplies trained mental health workers to provide
bilingual/bicultural interpretation and language translation
services; non-therapeutic counseling; and information, referral, and
advocacy services for Southeast Asian refugees to assist the
County's Mental Health staff in providing services to this client
population at the West County Community Mental Health Center.
Novation Contract #24-312-15 replaces the automatic extension under
the prior contract and continues the Contractor's services through
June 30, 1996.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON February APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Lorna Bastian (313-6411)
CC: Health Services (Contracts) ATTESTED Fehrrnary 2.7, 1996
Risk Management Phil Batchelor,Cleric of the$oard of
Auditor-Controller Suvervisors and County Administrator
Contractor / nn
TO: BOARD OF SUPERVISORS (�
FROM: William .Walker, M.D. , Health Services Director Contra
Costa
DATE: February 6, 1996 County
SUBJECT: Approval of Standard Contract #22-418-4
with Laura Lynn Brown
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director to execute on
behalf of the County, Standard Contract #22-418-4 with Laura Lynn
Brown, for the period from February 1, 1996 through January 31,
1997, in the amount of $76,840, for consultation and technical
assistance to the Department's Environmental Health Division
regarding risk management and prevention programs.
II. FINANCIAL IMPACT:
This Contract is funded by AB 3777 (RMPP Fees) revenues included in
the Health Services Department's Budget.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On January 31, 1995, the Board of Supervisors approved Contract #22-
418-3 with Laura Lynn Brown, for consultation and technical
assistance to the Department's Environmental Health Division and to
Contra Costa County petroleum refining and chemical manufacturing
businesses which handle acutely hazardous materials.
Approval of Standard Contract #22-418-4, will allow the Contractor
to continue to provide services through January 31, 1997 .
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON February 27, 1996 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
Contact: William Walker, M.D. (370-5010) OF SUPERVISORS ON THE DATE SHOWN.
CC: Health Services (Contracts) ATTESTED February 27, 1996
Risk Management Phil Batchelor, Clerk of the Board of
Auditor-Controller Supervisors and County Administrator
Contractor
l'??Ids
M362/7-83 BY Nd-14,1-O a"i nFP11TV
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director Contra
Costa
DATE: February 6, 1996 County
SUBJECT: Approval of Standard Contract #22-481-2
with Caryn DiLelio
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director to execute on
behalf of the County, Standard Contract 122-481-2 with Caryn
DiLelio, for the period from February 1, 1996 through January 31,
1997, in the amount of $70, 900, for consultation and technical
assistance to the Department' s Environmental Health Division
regarding risk management and prevention programs.
II. FINANCIAL IMPACT:
This Contract is funded by AB 3777 (RMPP Fees) revenues included in
the Health Services Department' s Budget.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On January 31, 1995, the Board of Supervisors approved Contract #22-
481-1 with Caryn DiLelio for consultation and technical assistance
to the Department's Environmental Health Division and to Contra
Costa County petroleum refining and chemical manufacturing
businesses which handle acutely hazardous materials.
Approval of Standard Contract #22-481-2 will allow the Contractor to
continue to provide services through January 31, 1997 .
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON February 27, APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: William Walker, M.D. (370-5010)
CC: Health Services (Contracts) ATTESTED February 27, 1996
Risk Management Phil Batchelor, Clerk of the Board of
Auditor-Controller Supervisors and County Administrator
Contractor ` j�
M382/7-69 BY XLGI.L 1 ,-E1�o/ DEPUTY
To: BOARD OF SUPERVISORS
FROM: William Walker, MD, Health Services DirectorContra
1@ Costa
DATE: February 15, 1996 County
SUBJECT: Approval of Contract Cancellation Agreement #24-799-1 with
Phoenix Programs, Inc.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Service Director, or his
designee (Lorna Bastian) to execute, on behalf of the County,
Contract Cancellation Agreement #24-799-1, a mutual consent
agreement, to cancel Standard Contract #24-799 with Phoenix
Program, Inc. , effective at the close of the workday on
February 1, 1996.
II. FINANCIAL IMPACT:
This Contract was funded by Federal Medi-Cal and County
Realignment funds
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On May 2, 1995, the Board of Supervisors approved Standard
Contract #24-799 with Phoenix Programs, Inc. , for the period
from April 1, 1995 through June 30, 1996, for provision of
Transitional Residential Treatment Program services for the
County's severely and persistently mentally ill (SPMI)
clients.
The Contractor never provided services under this Contract
#24-799, because they failed to secure a suitable facility
within the time frame of August 1, 1995.
Therefore, in accordance with the Paragraph 5. (Termination)
of the General Conditions, the Department and the Contractor
have agreed to a mutual cancellation of this Contract, and
approval of Contract Cancellation Agreement #24-799-1 will
accomplish this termination.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON February 27, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Lorna Bastian (313-6411)
CC: Health Services (Contracts) ATTESTED February 27, 1996
Risk Management Phil Batchelor,Clerk of the Board of
Auditor-Controller Suouvisors and County Administrator
Contractor _
� J,
TO: BOARD OF SUPERVISORS Contra
FROM: Arthur C. Miner, Executive Director Costa
Contra Costa County Private Industry Council o,
•,�,..-,.:,�-..�:4o County
�P
DATE: February 8, 1996
SUBJECT: Authorizing Execution of JTPA Vocational Training Agreement with
Quick Learning School of Concord ( 866)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I . RECOrIIMMNDATION:
Authorize the Executive Director, Contra Costa County Private Industry
Council to:
( 1) execute on behalf of the County standard form Vocational Training
Agreement #866 with Quick Learning School of Concord (Corporation) ,
1465 Enea Circle, Suite 940, Concord, CA 94520 for the term
beginning February 27, 1996 and ending June 30, 1996 to provide
vocational training to individually referred Job Training
Partnership (JTPA) participants and certain fixed fees as specified
in said agreement; and,
( 2) execute additional standard form Amendment Agreements with the
above referenced institution as may be needed for periodic
revisions such as adding or deleting a training course, changing
the tuition fees or to comply with changes in State or Federal
regulations.
II . FINANCIAL IMPACT:
None. 100 percent Federal funds.
III. REASONS FOR ON/BACKGROUND:
Allocation of Job Training Partnership Act (JTPA) funds for County' s
overall JTPA Vocational Training Programs for program years 1995/96 was
approved by the Board on April 25 , 1995.
The herein requested action will modify the existing list of
Institutions (Contractors) approved by the Bo ' s action f July 11,
1995.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE �-
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON February 27, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: _NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: Bob Whatford 646-5373 ATTESTED February 27, 1996
Private Industry Council PHIL BATCHELOR,CLERK OF THE BOARD OF
County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR
County Auditor-Controller
Contractor #11: VOC866 BY ,DEPUTY
.��.1�.
N13822 (10/88)
To: BOARD OF SUPERVISORS Contra
FROM: Arthur C. Miner, Executive Director ^
Contra Costa County Private Industry Council =; = Costa
DATE: February 5, 1996
County
SUBJECT. Authorizing Execution of DTPA Vocational Training Agreement with
Tradeswomen, Inc . (865)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)A BACKGROUND AND JUSTIFICATION
I . RECOMMENDATION:
Authorize the Executive Director, Contra Costa County Private Industry
Council to:
(1) execute on behalf of the County standard form Vocational Training
Agreement #865 with Tradeswomen, Inc (Non-Profit Corporation) , 1980
Campbell Street, Oakland, CA 94607 for the term beginning February
27, 1996 and ending June 30, 1996 to provide vocational training to
individually referred Job Training Partnership (DTPA) participants
and certain fixed fees as specified in said agreement; and,
(2) execute additional standard form Amendment Agreements with the
above referenced institution as may be needed for periodic
revisions such as adding or deleting a training course, changing
the tuition fees or to comply with changes in State or Federal
regulations .
II . FINANCIAL IMPACT:
None. 100 percent Federal funds .
III . REASONS FOR RECOMMENDATION/BACKGROUND:
Allocation of Job Training Partnership Act (DTPA) funds for County' s
overall JTPA Vocational Training Programs for program years 1995/96 was
approved by the Board on April 25, 1995 .
The herein requested action will modify the existing list of
Institutions (Contractors) approved by the Board' s action of July 11,
1995 .
CONTINUED ON ATTACHMENT. YES SIGNATURE: �,�-
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE �Pli
APPROVE OTHER
SIGNATUREfSI:
ACTION OF BOARD ON February 27, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT ► AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES Of THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact:
Bob Whatford 646-5373
Co Private Industry Council ATTESTED February 27. 1996
County Administrator PHIL BATCHELOR,CLERK OF THE BOARD OF
County Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR
Contractor #11 : VOC865r �,p n
My ) ,`^d'44,C X_,__) neal MV
�01;7_ C 11�0
To: BOARD OF SUPERVISORS --------
FROM: John
UPERVISORSE-
John Cullen, Director _ =° Contra
FROM: Social Service Department
:z Costa
February 15, 1996 County
DATE: c�'srq cov
SUBJECT: APPROVE and AUTHORIZE Contract #21-294 for Independent
Living Skills Program Service Coordinator
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Director of Social Service, or
designee, to contract with Mr. Timothy Hamp for the period
of March 1, 1996 through September 30, 1996 for an amount of
$35, 000 for services to be performed as the Program Service
Coordinator for the Independent Living Skills Program.
FISCAL•
No county funds. This contract is funded 100% with Federal
ILSP Grant funding.
BACKGROUND;
The Independent Living Skills Program, through the use of
contract services, provides service to foster children age
16 and over, aiding them in transition to emancipation and
adulthood. The Program Coordinator responsibilities include
assisting with the FY 95/96 program, coordinating work of
other contractors and other services as needed. Mr. Timothy
Hamp would fill the vacant Program Coordinator position
which has been advertized.
NEGATIVE IMPACT;
Not authorizing this action will jeopardize the continuation
of the grant funding.
CONTINUED ON ATTACHMENT: YES SIGNATURE: LQA/�
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON February 270 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT r AND CORRECT COPY OF AN ACTION TAKEN
AYES: _NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: Contact: Danna Fabella 3-1583 ATTESTED February 27, 1996
SOCIAL SERVICE (CONTRACTS UNIT) PHIL BATCHELOR,CLERK OF THE BOARD OF
COUNTY ADMINISTRATOR SUPERVISORS AND COUNTY ADMINISTRATOR
AUDITOR-CONTROLLER
CONTRACTOR /� l
M382 (10!88) BY ���,�(`�'---�—�� ` ����a ,DEPUTY
C -7
TO: BOARD OF SUPERVISORS
FROM: John Cullen, Director
Contra
Social Service Department Costa
a , __�..-
��,
February 9, 1996 � - -: �_ County
DATE: cosi•'----•'v`�
A COUP
SUBJECT: APPROVE and AUTHORIZE Director of Social Service, or
designee, to AMEND Contracts 21-248-1, 21-255-1, and 21-259
-2 with three General Assistance (GA) Assessment Counselors.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Director of Social Service, or
designee, to Amend contracts 21-248-1, 21-255-1, and 21-259
-2 with General Assistance (GA) Assessment Counselors, Mr.
John Laird, Ms Cecile Ray and Ms Ingred Ford to increase the
contract amounts by $10, 000 from $25, 000 to $35, 000. These
contracts are for the provision of individual GA client
assessments to confirm chemical dependence for positive
Substance Abuse Subtle Screening Inventory (SASSI) results
cases.
FISCAL•
The increased funding for these contracts is included in the
SDS FY 95/96 budget as County General Fund expense.
BACKGROUND:
The Assessment Counselors are responsible for interviewing
General Assistance applicants who are identified by the
SASSI (Substance Abuse Subtle Screening Inventory) as
Chemically Dependent. The Assessment Counselor is
responsible for confirming or not confirming the SASSI score
of Chemical Dependency.
All General Assistance applicants are screened for chemical
dependency as part of the application process. General
Assistance applicant(s) /client(s) that are confirmed as
Chemically Dependent by an Assessment Counselor are referred
to the GAADDS (General Assistance Alcohol and Drug Diversion
Service) program for treatment.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON -- February 27, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT r ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC- Contact: Robert Hofmann 3-1593 ATTESTED February 27, n96
SOCIAL SERVICE (CONTRACTS UNIT) PHIL BATCHELOR,CLERK OF THE BOARD OF
COUNTY ADMINISTRATOR SUPERVISORS AND COUNTY ADMINISTRATOR
AUDITOR-CONTROLLER
CONTRACTOR
M382 (1088) BY f/ ih /,�Q.( .DEPUTY
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director Contra
Costa
DATE: February 15, 1996 County
SUBJECT: Approval of Neonatal Teaching & Coverage Agreement #26-202-8 with
Children's Hospital Medical Center of Northern California
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director or his designee
(Frank Puglisi) to execute on behalf of the County, Neonatal Teaching
& Coverage Agreement #26-202-8 with Children' s Hospital Medical Center
of Northern California, with a payment limit not to exceed $66, 629,
for the period January 15, 1996 through January 14 , 1997 , for
provision of neonatology services for County' s Merrithew Memorial
Hospital and Health Centers.
II. FINANCIAL IMPACT:
This contract is funded by Enterprise I in the Department's Fiscal
Year 1995-96 Budget and will be included in the Department's Fiscal
Year 1996-97 Budget.
III. REASONS FOR RECOMMENDATIONSIBACKGROUND:
On February 14 , 1995, the Board of Supervisors approved Contract
#26-202-5 (as amended by Addenda #26-202-6 and #26-202-7) with
Children' s Hospital Medical Center of Northern California (CHMC) for
the period from January 15, 1995 through January 14, 1996. Under the
terms of the agreement, CHMC provides neonatology administrative—and
teaching services for staff of County' s Merrithew Me4orial Hospital
and Health Centers. In addition, CHMC is on call twenty-four hours a
day to provide neonatology services and to arrange transportation for
high risk infants to their facility. CHMC bills Medi-Cal and/or other
third party payors for the costs of patient care.
The number of deliveries at Merrithew Memorial Hospital continues to
increase, as does the percentage of high risk mothers. This service
provides additional support to staff involved in the care of newborns
and is consistent with the Department ' s efforts to reduce risk to the
County.
Approval of Contract #26-202-8 will continue the Contractor's services
for another twelve months.
CONTINUED ON ATTACHMENT: YES SIGNATURE: ki")V
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON February 27, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Frank Puglisi, Jr. (370-5100)
CC: Health Services (Contracts) ATTESTED February 27, 1996
Risk Management Phil Batchelor, Clerk of the Board of
Auditor-Controller Supervisors and County Administrator
Contractor
6ege�i�_eq RV nFPlITV
0.99
TO: BOARD OF SUPERVISORS _
Contra
FROM: Phil Batchelor, County Administrator m; Cx)Sta
't
O
County
DATE: February 27, 1996
nOSTq,CUl7K�
SUBJECT: Computer Systems Technical Support
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONW.
APPROVE and AUTHORIZE the Chair, Board of Supervisors to amend a contract with Aquarius Public
Management, Inc. by $100,000 and extend the contract through June 30, 1997 to provide computer
system technical support to the Auditor, Human Resources and County Administrator's Office.
BACKGROUND/REASON(S) FOR RECOMMENDATION(S):
Over the last several years, Aquarius Public Management, Inc. has provided invaluable technical
assistance to a number of departments, including Health Services and General Services Departments
and the Auditor and County Administrator's Offices with regard to computer systems and related
technical services. The firm was involved in the planning for a replacement of the county budget system
which resulted in over$100,000 to the County for the same system or compared to counties purchases.
This contract amendment continues the involvement with the planning and implementation of a new
Human Resources/Payroll system which will substantially streamline records and payroll activities and
thereby save staff time. The current outmoded systems, over 25 years old, do not interface, are labor
intensive and are very costly to maintain and modify. Additionally, the firm will provide expertise to the
County Information Technology Steering Committee.
CONTINUED ON ATTACHMENT: _YES SIGNATURE: J�y-n �,____.
RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOARD COMMITTEE
—APPROVE —OTHER
SIGNATURE(S):
ACTION OF BOARD ON FEBRIJARY 27, 1996 APPROVED AS RECOMMENDED 2L OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A
_Y UNANIMOUS(ABSENT 1 TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact:
ATTESTED FEBRUARY 27, 1996
PHIL BATCHELOR,CLERK OF
THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
cc: CAO
B ,DEPUTY
X -a7- `7b n `1`I
Contra Costa County Standard Form 1/87
CONTRACT AMENDMENT AGREEMENT
(Purchase of Services) Number
Fund/Org # 1692
Account # 2310
Other #
1. Identification of Contract to be Amended.
Number:
Effective Date: February 1, 1996
Department: County Administrator
S ubj ect: Budget & Business System Planning and Implementation
2 . Parties. The County of Contra Costa, California (County) , for its
Department named above, and the following named Contractor mutually
agree and promise as follows:
Contractor: Aquarius Public Management, Inc.
Capacity: Corporation Taxpayer ID # 94-2580586
Address: 715 Euclid Ave.
Berkeley, CA 94708
3 . Amendment Date. The effective date of this Contract Amendment Agreement
is February 1 1996
4 . Amendment Specifications. The Contract identified above is hereby
amended as set forth in the "Amendment Specifications" attached ,hereto
which are incorporated herein by reference.
5 . Signatures. These signatures attest the parties ' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
ATTEST: Phil Batchelor, Clerk of
BOARD OF SUPERVIS R the Board of Supervisors and County
Administrator
By
Ch an/Designee Deputy
CONTRACTOR
By '.��"-' f y. By 51 C ) I on S� e� )L r.
P„ t Cx. V, PWL&;a�..,�
(Designate business capacity A) (Designate business capacity B)
Note to Contractor: For corporations (profit or nonprofit), the contract must be signed by two officers. Signature A must be
that of the president or vice-president and Signature B must be that of the secretary or assistant secretary (Civil Code Section
1190.1 and Corporations Code Section 313). All signatures must be acknowledged as set forth on page two.
_ . (.q9
AMENDMENT SPECIFICATIONS
AMENDMENT NO. 2
1. Purpose. The parties desire to amend the Short Form Service Contract entered
into effective February 1, 1996 to increase the term and payment limit.
2. AMENDMENT
a. Section 3. Term is replaced with the following:
"Term'. The effective date of this amended Contract is February 1, 1996.
The term shall be from the effective date through June 30, 1997.
b. Section 5. Payment Limit, is increased by $100,000.
C. Section 6a. Fee Rate, is amended to $125 per service unit.
d. Section 7., Contractor's obligations shall be amended as delineated in
Exhibit A.
Exhibit A
BUSINESS SYSTEMS PLANNING & IMPLEMENTATION
(Fiscal Years 1994-95, 1995-96 AND 1996-97)
AQUARIUS PUBLIC MANAGEMENT, INC.
2/27/96
Amendment
Major AreaRaslks Hours Hours
I. Budget System (Year Three) 60 -0-
Assist County in planning and negotiating the Year
Two improvements and enhancements
• Oversee completion of Year Two improvement and
enhancements
• Coordinate with other counties using the BT System
to optimize system cost and usage
II. County-Wide Business Systems Planning 135 150
• Facilitate Business systems Planning Committee
• Participate on County-Wide Information Technology
Steering and County-Wide Area Network(WAN)
committees
• Assist CAO and Auditor on planning and implementation
of in-office Local Area Networks (LANs) and connection
to the County-Wide WAN.
Provide advice on systems issues as requested
III. Project Management for Personnel/Payroll System 405 650
• Continue planning of Payroll/Personnel System
requirements development.
• Assist County in evaluating vendor responses to
requests for proposals.
• Assist County in negotiating a contract with a
vendor for a new computerized system.
• Assist County in implementing new system
as required.
TOTAL 600 800
A
TO: BOARD OF SUPERVISORS - Contra
FROM: HARVEY E. BRAGDON
Costa
DIRECTOR OF COMMUNITY DEVELOPMENT County
DATE: FEBRUARY 27, 1996
SUBJECT: AMENDMENT OF CONTRACT FOR REVIEW OF GEOLOGIC REPORTS (33999-00)
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
Authorize the Director of Community Development to execute a second contract
amendment with the firm of Darwin Myers Associates in the amount of $24,000.00
for additional geologic review services at various jurisdictions on an as-needed
basis. This amendment, effective December 31, 1995, increases the amount of the
current contract from $61,170.00 to $85,170.00, and extends the term of that
contract from December 31, 1995 through December 31, 1996.
FISCAL IMPACT
None. All costs are covered by applicant fees.
BACKGROUNDIREASONS FOR RECOMMENDATIONS
On January 26, 1993, the Board approved a contract with the firm of Darwin Myers
Associates for geologic review services as needed. Then, on January 10, 1995,
the Board approved a contract amendment in the amount of $24,000.00 for
additional geologic review services. This second contract amendment would
provide another $24, 000.00 for geologic review services on various land
development projects, and these services are necessary since the County no longer
has its own Geologist.
CONTINUED ON ATTACHMENT: YES SIGNATURE
,/�JVV�
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOXMEN>el N 09 ARD COMMITTEE
APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOARD ON FEBRUARY 27, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
X UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact: Ron deVincenzi (510/335-1278) ATTESTED FEBRUARY 27, 1c)96
cc: Community Development Department (CDD) PHIL BATCHELOR, CLERK OF
Judy Coons, Auditor-Controller THE BOARD OF SUPERVISORS
County Administrator AND COUNTY ADMINISTRATOR
David Joslin, CDD
Darwin Myers, Consultant (via CDD) � ;�
BY , DEPUTY
DWJ: \
board\96\DMAGeo12.EIR
Gl� l
TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: February 27, 1996
SUBJECT: Authorize County Purchasing Services Officer to sign agreement with Computer
Programming Company for the Public Works Department
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
Authorize the Contra Costa County Purchasing Services Officer to sign the following service
contract identified below:
1. Service contract with Voland Group, Inc. for an additional amount of$3,000 raising the
cap to $53,000. The additional service contract term is effective August 1, 1995 through
December 31, 1995.
II. Financial lmpact:
None. All costs are supported by application fees.
III. Reasons for Recommendations and Background:
The Public Works Department has employed this company to perform computer programming
for the land development timekeeping system. The required work will exceed the $50,000
payment limit established with a previous amendment so the limit needs to be increased.
Continued on Attachment:_ SIGNATURE:.,..// Cv '
—RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURE(S):
ACTION OF BOARD ON 02/27/1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT )
AYES: NOES:
ABSENT: ABSTAIN:
SCH:d rg 1 hereby errtify that this is a true and CorraCtCoPY Ot
g:lv\Bdord127.t2 an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
Orig. Div: Public Works(ADMIN) ATTESTED:_.EF Q96 ...�
Contact: Cliff Hansen,510/313-2341 PHIL BATCHELOR,Clerk of the Board
of Supervisors and County Administrator
cc: Auditor Controller By „
General Services, Purchasing . .aj> per, poi
Public Works,Accounting