HomeMy WebLinkAboutMINUTES - 08121997 - C76 C 76
—TO: BOARD OF SliPERVISORS ��-SE..L Contra
_`•.
FROM:
Phil Batchelor, County Administrator ' Costa
.;� '•
��q• ��� :_k ��4° County
DATE: July 29, 1997 cO'rrA couK�
SUBJECT: Agreements for Data Entry Services
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
L RECOMMENDED ACTION:
Approve and authorize the Chair of the Board of Supervisors to execute an agreement amendment
with Genesis Data Inc. increasing their payment limit from $437,000 to $555,000 and extending the
expiration date to June 30, 1998.
II. FINANCIAL IMPACT:
This action if approved will not result in any increased cost to Department of Information
Technology.
III. REASON FOR RECOMMENDATION AND BACKGROUND:
The County has been contracting with Genesis for the Auditor's data entry services since June of
1992. Genesis, an MBE Corporation, is now performing the work satisfactorily, but it took a
considerable period of time for them to become proficient with the Auditor's complex data entry
workload. Changing to a new data entry vendor would require the Auditor and DoIT to spend a
significant amount of time working with them until they become proficient with the work. Orienting
a new vendor is not only expensive for the Auditor and DoIT, but also for other county departments
who may also have to devote hours of staff time to detect and correct errors in their various financial
reports that are the result of data entry errors made by a new vendor until they become familiar with
the work. Both DoIT and the Auditor feel it is in the county's best interest to continue this service
with Genesis.
IV. CONSEQUENCES OF NEGATIVE ACTION:
If the request is not approved, DoIT will not be able to provi a entry vendo e Auditor.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE (S):
ACTION OF BOARD ONAPPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
/ ^{� I HEREBY CERTIFY THAT THIS IS A TRUE
y UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: M NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: All Copies-Dept. of Information Technology ATTESTED a`
PHIL BATCH OR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY DEPUTY
M382 (10/88)
Contra Costa County Number: 33855-00
Standard Form 1/87 CONTRACT AMENDMENT AGREEMENT Fund: 1060
(Purchase of Services) Account: 2310
1. Identification of Contract to be Amended.
Number: 33855-00
Effective Date: June 1, 1992 through June 30, 1997
Department: CAO/Department of Information Technology
Subject: Data Entry Services
2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following
named Contractor mutually agree and promise as follows:
Contractor: Genesis Data Inc.
Capacity: 433 Callan Ave. Suite 101 Taxpayer ID#94-2509976
Address: San Leandro, Ca. 94577-4641
3. Amendment Date. The effective date of this Contract Amendment Agreement is July 1, 1997.
4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the
"Amendment Specifications" attached hereto which are incorporated herein by reference.
5. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
BOARD OF SUPERVISORS Attest:Phil Batchelor, Clerk of the
Board Supervisors and County Administrator
By: By:
C airman/Desi te Deputy
CONTRACTOR
(Designate official business capacity A.) (Designate official b iness capacity B.)
Note to Contractor: For corporations (profit or nonprofit), the Contract must be signed by two officers. Signatures A
must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary (Civil
Code Sec. 1190.1 and Corporations Code Sec. 313). All signatures must be acknowledged as set forth on page two.
Contra Costa County Standard Form (Rev. 1/95)
Number: 33855-00
APPROVALS/ACKNOWLEDGEMENT
APPROVALS
RECOM NDED BY D RTMENT FORM APPROVED
COUNTY COUNSEL
By: By:
APPROVED: COUNTY ADMINISTRATOR
By: aa� E-'C�
Designee
------------------------------------------------------------------------------------------
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ACKNOWLEDGEMENT
STATE OF CALIFORNIA )
) ss.
COUNTY OF CONTRA COSTA)
On- 7- 2- r- 1 7 before me, til i fI/e 9. (insert name and title of the
officer), person nallyappeared /L0 t o :91LIL'IS 12"'59 dig
personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s)
whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they
executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
WITNESS MY HAND AND OFFICIAL SEAL.
WIWE B.ANTHOW
Commisslon#1087113
a Notary Publ-—Callfomla
��1 Alameda County
My Comm.Expires Feb 92000
ACKNOWLEDGEMENT (by Corporation, Partnership, or Individual)
(Civil Code§1189)
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_ AlunoO DpewDly
Dlwallica—oll4nd AMON
£l 1L901#u0P1wwo'J
ANOWNY9 3111IM
AMENDMENT SPECIFICATION
Number: 33855-00
In consideration for Contractor's willingness to continue to provide data entry services, County agrees to increase the
payment limit and extend contract expiration date to June 30, 1998. County and Contractor agree, therefore, to amend
the Contract identified herein as set forth below while all others parts of the Contract remain unchanged and in full force
and effect.
1. Increase payment limit from $437,000 to $555,000.
2. Extend expiration date to June 30, 1998.
3. Increase price to $204.00 per 1000 from $191.50 per 1000.
Initials: liU�o
Contractor County Dept.