HomeMy WebLinkAboutMINUTES - 08121997 - C104 h. HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA C /D�/
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TO: BOARD OF COMMISSIONERS
FROM: Richard J. Martinez,Executive Director
DATE: August 12, 1997
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTERS ENDING MARCH& JUNE 1997
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 3799 approving collection loss write-off in the amount of$6,011.87 for the quarter ending March 31,
1997 and ADOPT Resolution No.4013 approving collection loss write-off in the amount of$13,790.06 for the quarter ending
June 30, 1997 as recommended by the Advisory Housing Commission.
II. FINANCIAL IMPACT:
Uncollectable accounts impact on the budget by reducing total rental income. At the end of each quarter,the Housing Authority
takes action to write off those accounts which have been determined to be uncollectable. For the quarter ending March 31, 1997,
a collection loss write-off in the amount of$6,011.87 is recommended and for the quarter ending June 30, 1997, a collection loss
write-off in the amount of$13,790.06 is recommended.
III. REASONS FOR RECOMMENDATION/BACKGROUND
This collection loss is for the Conventional Program. The requested collection loss write-off reflects a total of 5
accounts that are being recommended for write-off,representing an average of$1,253.64 per account. The following chart
illustrates the collection losses per quarter for the past four quarters:
Conventional Program
09/96 $13,194.91
12/96 $ 7,157.54
03/97 $ 6,011.87
06/97 $13,790.06
Prior to submission of an account for write-off,the staff makes every effort, including referral to a collection agency,to
collect money that is owed the Housing Authority.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No.4013 these accounts would inflate the total
accounts receivable for the Housing Authority and present a distorted financial picture.
CONTINUED ON ATTACHMENT: YES SIGNATURE I'll
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON c4 – a q9� APPROVED AS RECOMMENDED V OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT 33z: ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED l_J—e 11 9 9
PHIL ATCHELO ,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY ,DEPUTY
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104
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 3799
RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT
OF $6,011.87 FOR THE QUARTER ENDING MARCH, 1997
WHEREAS, certain accounts of vacated tenants have been determined to be
uncollectible by management, and;
WHEREAS, a majority of these tenants accounts have been, or will be turned over to a
collection agency for continuing collection efforts;
NOW, THEREFORE,BE IT RESOLVED, by the Board of Commissioners of the
Housing Authority of the County of Contra Costa that the following amounts be
written off for collection loss for the quarter ending March, 1997:
Conventional
Program
Dwelling Rent $2,836.45
Legal Charges $ 507.62
Maintenance& Other Surcharges $2,667.80
$6,011.87
PASSED AND ADOPTED ON August 12, 1997 by the
following vote of the Commissioners.
AYES: Commissioners Rogers, Uilkema, Gerber, Canciamilla
NOES: None
ABSENT: Commissioner DeSaulnier
ABSTAIN: None
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED
PHIL BATtHELOk, CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY OAAA*
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THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 4013
RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT
OF $13,790.06 FOR THE QUARTER ENDING JUNE 30, 1997
WHEREAS, certain accounts of vacated tenants have been determined to be
uncollectable by management, and;
WHEREAS, a majority of these tenants accounts have been, or will be turned over to a
collection agency for continuing collection efforts;
NOW, THEREFORE,BE IT RESOLVED, by the Board of Commissioners of the
Housing Authority of the County of Contra Costa that the following amounts be
written off for collection loss for the quarter ending June, 1997:
Conventional
Program
Dwelling Rent $8,568.57
Legal Charges $1,798.50
Maintenance& Other Surcharges $3,423.54
$13,790.06
PASSED AND ADOPTED ON August 12, 1997 by the
following vote of the Commissioners.
AYES: Supervisors Rogers, Uilkema, Gerber, Canciamilla
NOES: None
ABSENT: Commissioner DeSaulnier
ABSTAIN: None
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED 11 t 99 1
PHIL BATC LOR, CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY
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