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Home My WebLink AboutMINUTES - 07081997 - C96-C117 TO I;OARD OF SUPERVISORS FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES ` - ` DATE: July 8, 1997 �=-: �_��. Contra/�+ SUBJECT: LEASE FOR THE HEALTH SERVICES DEPARTMENT Costa (CP#97-33) �� County C , STA " U SPECIFIC REQUESTS OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION I. RECOMMENDATION 1. APPROVE a Lease and a Memorandum of Lease commencing June 1, 1997 with the Contra Costa County Redevelopment Agency as Lessor for the premises at 801 Chesley Avenue,North Richmond for occupancy by the Health Services Department under the terms and conditions more particularly set forth in said Lease; and AUTHORIZE the Director of General Services to EXECUTE said Lease and Memorandum of Lease on behalf of the County; and acting as the Board of Commissioners of the Redevelopment Agency, AUTHORIZE the Deputy Director-Redevelopment Agency to EXECUTE the Lease and Memorandum of Lease on behalf of the Redevelopment Agency. 2. REVIEW and CONSIDER the Negative Declaration of Environmental Significance and all responses received; FIND that the project will not have a significant effect on the environment and that an Environmental Impact Report is not required; and DIRECT the Director of Community Development to file a Notice of Determination with the County Clerk. II. FINANCIAL IMPACT Payments required are to come from the budget of the Health Services Department. III. REASONS FOR RECOMMENDATIONBACKGROUND Provides a land lease for construction of the North Richmond Center for Health by the County as requested by the Health Services Department. Construction documents and authorization to request bids are recommended for approval by the Board this date under a separate agenda item. CONTINUED ONATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _APPROVE _OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED77� OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN MEDIA CONTACT: BARTON J. GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD Ong: General Services Department Architectural Division OF SUPERVISORS ON THE DATE SHOWN. CC: County Administrator(via A/D) County Counsel(via A/D) ATTESTED Risk Management(via A/D) PHIL ACHE R,CLERI F THE BOARD OF County Auditor-Controller(via A/D) SUPERVISOR NO COUNTY ADMINISTRATOR Redevelopment Agency(via A/D) Health Services Department(via A/D) i General Services Department ' Architectural Division BY ,DEPUTY H:\1994\1359417\4101716B.WPD PLP:Is Page 1 of 1 M382 (10/88) After recording return to: Contra Costa County Architectural Division 1220 Morello Ave., Ste. 100 Martinez, CA 94553 MEMORANDUM OF LEASE North Richmond Center for Health 1501 - 3rd Street North Richmond, California This MEMORANDUM OF LEASE is made and entered into this eighth day of July, 1997, by and between CONTRA COSTA COUNTY REDEVELOPMENT AGENCY, a body corporate and politic existing under the laws of the State of California, hereinafter called "LESSOR", and CONTRA COSTA COUNTY, a political subdivision of the State of California, hereinafter called "COUNTY". LESSOR, for a valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and in consideration of the terms and conditions of the certain lease dated July 8, 1997, does hereby lease, let and demise unto LESSEE the real property hereinafter described for the purpose of conducting various clinical and office functions of COUNTY. All of those certain premises consisting of that parcel of land commonly known as 1501 - 3rd Street, North Richmond, containing approximately 9,872 square feet, and more particularly described in Exhibit"A together with certain rights of ingress, egress and parking more particularly described in Exhibit`B", both attached hereto and made a part hereof. The term of this lease is thirty (30) years and seven (7) months, commencing June 1, 1997 and ending December 31, 2027. This MEMORANDUM OF LEASE is made upon the terms, covenants and conditions of that certain lease dated July 8, 1997 described hereinabove, which lease is by reference incorporated herein and made a part hereof and which is on file with the Clerk of the Board of Supervisors, Contra Costa County, California. The provisions hereof are binding upon and shall inure to the benefit of the parties hereto and their respective administrators, successors and assigns. -1- IN WITNESS WHEREOF, the parties hereto have executed this MEMORANDUM OF LEASE as of the day and year first hereinabove written COUNTY LESSOR COUNTY OF CONTRA COSTA, a CONTRA COSTA COUNTY political subdivision of the State of California REDEVELOPMENT AGENCY, a body corporate and politic existing under the laws of e State of Cal By— c0 Director of General Services pu 'Director- development APPROVED AS TO FORM: VICTOR J. WESTMAN, County Counsel -2- Dated 12/16/1997 STATE OF CALIFORNIA ) COUNTY OF CONTRA COSTA ) On December 16, 1997 before me, Phil Batchelor, Clerk of the Board of Supervisors and County A$ministrator, Contra Costa County, personally appeared erector of General Services, ]3artgn J. Gilbert who is personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/shetthey executed the same in his/her/their authorized capacity(ies), and that by his/her/- their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. By: e � Deputy Clerk CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of Contra Costa On 12/15/97 before me, **Linda Hoover, Notary** Date Name and Tile of Oftiow(e.g,,'Jane Doe,Notary Public') personally appeared **James Kennedy** Nam(s)of Signer(s) Mersonally known to me–OR–❑proved to me on the basis of satisfactory evidence to be the person(sr whose name(&) isfa+€subscribed to the within instrument and acknowledged to me that he/sbefthey executed the same in hi it authorized capacity(ie&), and that by uNDA n00vER his/heFftheirsignatur*5 on the instrument the person(s}- Commiss o = 1154215 or the entity upon behalf of which the personM acted, —.� Notary Puce*.c-Cal'lfornia executed the instrument. Contro Cos,c County mycom,m.ac:''essec 5.2001 tFWITNESS y hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Memorandum of Lease Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: James Kennedy Signer's Name: ❑ Individual ❑ Individual McCorporate Officer ❑ Corporate Officer Title(s): Deputy Title(s): ❑ Partner—❑ Limited ❑ General ❑ Partner—❑ Limited ❑ General ❑ Attomey-in-Fact ❑ Attomey-in-Fact ❑ Trustee ❑ Trustee ❑ Guardian or Conservator liffifflM ❑ Guardian or Conservator ❑ Other: Top of thumb here ❑ Other: Top of thumb here Signer Is Representing: Signer Is Representing: Contra Costa County Im 0 1994 National Notary Asaoclation•82M Remmet Ave.,P.O.Box 7189•Canoga Perk,CA 91309.9184 Prod.No.5907 Reorder:Call Tibi 1-800.8768827 EXHIBIT"A, Memorandum of Lease, North Richmond Center for Health 1501 - 3rd Street North Richmond, California LEGAL DESCRIPTION OF LEASED PREMISES Beginning on the southwest comer of lot 20 as shown on the recorded map of"North Richmond Land and Ferry Company Tract No. 2" filed September 19, 1911, in Map Book 5 at Page 124, Contra Costa County Records, Contra Costa County, California; thence north 00°04' west 131.74 feet;thence north 89°56' east 75.00 feet to the easterly line of lot 17 of said North Richmond Land and Ferry Company Tract No. 2;thence south 00°04' east 131.74 feet to the southeasterly corner of lot 18 of said North Richmond Land and Ferry Company Tract No. 2; thence south 89°56' west 75.00 feet to the point of beginning. -3- EXHIBIT"B" Memorandum of Lease North Richmond Center for Health- 1501 - 3rd Street North Richmond, California LEGAL DESCRIPTION PARKING EASEMENTS I AND II A. Parking Easement I: An easement for parking along with rights of ingress and egress appurtenant to lots 18, 19, and 20 and a portion of lot 17 of the North Richmond Land and Ferry Company Tract No. 2, which are the premises leased by Contra Costa County, described as follows: Commencing on the southwest corner of lot 20 as shown on the recorded map of"North Richmond Land and Ferry Company Tract No. 2" filed September 19, 1911, in Map Book 5 at Page 124, Contra Costa County Records, Contra Costa County, California, thence north 00°04'00" west, 131.74 feet to the Point of Beginning; thence north 89°56'00" east, 75 feet to a point on the easterly line of lot 17 of the North Richmond Land and Ferry Company Tract No. 2; thence north 00°04'00" west, 74.5 feet; thence south 89°56'00" west, 122.5 feet; thence south 00°04'00" east, 81.24 feet to a point on the northerly line of lot 22 of the North Richmond Land and Ferry Company Tract No. 2; thence north 89°56'00" east, 47.5 feet; thence north 00°04'00" west, 6.74 feet to Point of Beginning. B. Parking Easement II: An easement for non-exclusive parking along with rights of ingress and egress appurtenant to lots 18, 19, and 20 and a portion of lot 17 of the North Richmond Land and Ferry Company Tract No. 2, which are the premises leased by Contra Costa County, described as follows: Beginning on the southwest comer of lot 25 as shown on the recorded map of"North Richmond Land and Ferry Company Tract No. 2" filed September 19, 1911, in Map Book 5 at Page 124, Contra Costa County Records, Contra Costa County, California; thence north 00°04'00" west, 206.24 feet; thence north 89°56'00" east, 77.5 feet; thence south 00°04'00" east, 81.24 feet to the northerly line of lot 22 of the North Richmond Land and Ferry company Tract No. 2; thence south 89°56'00" west, 27.5 feet; thence south 00°04'00" east, 125 feet along the easterly line of line of lot 24 of the North Richmond Land and Ferry Company Tract No. 2; thence south 89°56'00" west, 50 feet to the Point of Beginning. -4- TO: BOARD OF SUPERVISORS Cont FROM: Barton J. Gilbert, Director of General Services r COIZIT COU DATE July 8, 1997 SUBJECT: LEASE - 900 THOMPSON STREET, MARTINEZ SPECIFIC REQUESTS OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION APPROVE a Lease renewal with Gerald James Jeffry, Trustee for the Jeffry Family Trust, Eugene H. Ross, and Marjorie A. Ross for the premises at 900 Thompson Street, Martinez, California, under the terms and conditions more particularly set forth in said Lease, and AUTHORIZE the Director of General Services to EXECUTE said Lease on behalf of the County. II. FINANCIAL IMPACT Payments required are in the budget of the General Services Department. III. REASONS FOR RECOMMENDATIONS / BACKGROUND Provide office space for continued occupancy as requested by the Sheriff-Coroner, Work Alternative Bureau. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _APPROVE _OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTEOFSUPERVISORS v UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. CC: Clerk of the Board County Administrator(via L/M) ATTESTED LU I A4 County Auditor-Controller(via UM) PHIL BPqHFL9 CLERI F THE BOARD OF Lessor(via UM) SUPERVI ORS 16 D COUNTY ADMINISTRATOR Sheriff-Coroner(via UM) Ong:General Services Dept.-UM BY ,DEPUTY SBV 900Bdol.wpd M382 (10/88) ON TO: BOARD OF SUPERVISORS Cont FROM: Barton J, Gilbert, Director of General Services f Cost COun T - DATE: June 25, 1997 SUBJECT: Revenue Lease - 2020 N. BROADWAY, SUITES 209 AND 205A, WALNUT CR K SPECIFIC REQUESTS OR RECOMMENDATION(S)d BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: APPROVE a Revenue Lease, commencing June 5, 1997 with the Center for New Americans, a non-profit corporation, for the premises at 2020 N. Broadway, Suites 209 and 205A, Walnut Creek, for occupancy under the terms and conditions more particularly set forth in said Lease, and AUTHORIZE the Director of General Services to EXECUTE said Lease on behalf of the County. DETERMINE that the above project is not subject to the California Environmental Quality Act pursuant to Section 15061 (b) (3) of Chapter 3 of the State CEQA Guidelines. DIRECT the Community Development Department to FILE a Notice of Exemption with the County Clerk. It. FINANCIAL IMPACT: This Lease will provide annual revenue of approximately $8,400 for the budget of the General Services Department. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: This Revenue Lease will provide office space for use by a non-profit organization serving new residents of the County, as requested by the Office of the County Administrator. CONTINUED ON ATTACHMENT:—YES SIGNATURE: —RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ASSENT } AYES: NOES: I HEREBY CERTIFY THAT THIS IS A TRUE ABSENT; ABSTAIN: AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD MEDIA CONTACT: BARTON J.GILBERT(313-7100) OF SUPERVISORS ON THE DATE SHOWN. CC: County Administrator(via LIM) ATTESTED ITI County Auditor-Controller(Via UM) PHIL BA EL CLERK�H 60ARD OF Clerk Recorder(via LRM) SUPERVI RS COUNTY ADMINISTRATOR --- County Counsel(via UM) Risk Management(via UM) –1 Community Development Department BY DEPUTY Lessor(Via UM) C,. , Orig: General Services-UM TE:te #209N8$0.WPD M382 (10/88) TO: BOARD OF SUPERVISORS Contr FROM: Barton J. Gilbert, Director of General Services Cost Coun DATE: July 8, 1997 SUBJECT: LEASE OPTION FOR THE PUBLIC DEFENDER SPECIFIC REQUESTS OR RECOMMENDATIONS)8 BACKGROUND AND JUSTIFICATION I. RECOMMENDATION Board of Supervisors to EXERCISE, on behalf of the County, its second option to extend the Lease, dated September 14, 1993, with William and Phyllis Lowe for the premises at 3811 Bissell Avenue, Richmond, for continued occupancy by the Public Defender, under the terms and conditions more particularly set forth in said Lease Option. il. FINANCIAL IMPACT Payments required are to came from the budget of the General Services Department. III. REASONS FOR RECOMMENDATION/BACKGROUND Provide for continued use of office space as requested by the Public Defender. YF�S SIGNATURE' —RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE `APPROVE OTHER SIGNATURE(S): �7 ACTION OF BOARD ON � 7 APPROVED AS RECOMMENDED OTHER_ VtaTE FSUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES; ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. CC: County Administrator(via UM) ATTESTED V County Auditor-Controller(via UM) PHIL CHER,CLER F THE BOARD OF Lessor(via UM) SUPERVISOR AND COUNTY ADMINISTRATOR Public Defender(via LIM) .> County Counsel(via UM) + /� Risk Management(via UM) � + �/n_ Orig:General Services Department-UM BY ,�yJ [ DEPUTY Buildings and Grounds(via UM) 1//11Jlt' B020PT.697 PB:dp M382 (10/88) TO: BOARD OF SUPERVISORS Costa FROM: Harvey E. Bragdon County Director of Community Development DATE: July 8, 1997 SUBJECT: FY 1996 HOPWA Allocation, Project Agreements and Loan Documents - Aspen Court Affordable Housing SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS APPROVE the allocation of (1) $134,500 in FY 1996 Housing Opportunities for Persons with AIDS (HOPWA) funds to Resources for Community Development for the Aspen Court Project to develop affordable rental housing for low-income persons disabled with HIV/AIDS; and (2) AUTHORIZE the Deputy Director - Redevelopment, or his designee to execute legal documents for these purposes. FISCAL IMPACT No General Fund impact. HOPWA funds are allocated to local jurisdictions by formula, through the U. S. Department of Housing and Urban Development (HUD). CONTINUED ON ATTACHMENT: X YES SIGNATURE: � � y _RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMATION 0 OARD COM ITTEE APPROVE OTHER 7 SIGNATURE(S): ACTION OF BOARD ON 1u1 y R 1gg7 APPROVED AS.RECOMMENDED OTHER_ VOTE OF SUPERVISORS I HERESY CERTIFY THAT THIS IS A X UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Elizabeth Gearin, 335-1253 cc: County Administrator ATTESTED July 8, 1997 County Counsel PHIL BATCHELOR, CLERK OF Community Development Dept. THE BOARD OF SUPERVISORS Rusty Keilch, AIDS Program, Health Services ANp COUNTY ADMINISTRATOR Cities of Antioch, Concord, Richmond, BY (/ �• ��(�/ ,DEPUTY Pittsburg, Walnut Creek, Oakland(via CDD) 000 BACKGROUND/REASONS FOR RECOMMENDATIONS Housing Opportunities for Persons with AIDS (HOPWA) funds are allocated to Contra Costa Entitlement Jurisdictions (the County and the Cities of Antioch, Concord, Pittsburg, Richmond and Walnut Creek) by formula through the City of Oakland and the U.S. Department of Housing and Urban Development(HUD). As agreed by the Jurisdictions, $336,697 of the FY 1996 allocation was reserved for the development of affordable rental housing for low-income persons with HIV/AIDS. The County has documented a need for such housing. As of November, 1996, an estimated 4,000 people in Contra Costa County are HIV-positive. An income survey of clients served by HOPWA- funded service programs in Contra Costa County in FY 1993-94 emphasized the need for additional affordable housing and supportive services targeted to this population. Amara House, a group home located in East Richmond Heights in West County, and The Landings, located in Pittsburg, are currently the only facilities in Contra Costa which provide affordable housing specifically for persons with HIV/AIDS. A third facility, the 29-unit acquisition and rehabilitation Idaho Apartments project in El Cerrito, including 11 units for persons with HIV/AIDS, is expected to be complete in fall, 1997. On behalf of the Entitlement Jurisdictions, the Community Development Department conducted a competitive application process for the allocation of FY 1996 HOPWA funds, and made funds available on an open-window basis. Resources for Community Development (RCD) applied for FY 1996 HOPWA funds on March 31, 1997. The purpose of the Aspen Court project is the provision of 12 units of permanent, affordable, fully accessible rental housing for low income persons disabled with HIV/AIDS, including 5 units reserved for extremely low-income persons. The Board of Supervisors previously approved $380,000 in Contra Costa Consortium HOME Investment Partnership Act(HOME)funds and $200,000 in County HOPWA funds for this project. Due to higher than anticipated construction costs resulting from compliance with conditions of approval for infrastructure, expansive soil conditions, and tightening construction market, RCD has requested additional HOPWA funds for support of this project. Staff representatives of Contra Costa County Community Development Department and the Cities of Antioch, Concord, Pittsburg, Richmond and Walnut Creek agreed by consensus to recommend that the Board of Supervisors approve$134,500 in additional HOPWA funds based on the following rationale: RCD has undertaken cost-savings measures in project design and value engineering in order to reduce budget shortfall; and upon completion, Aspen Court will serve a population which has been identified as a priority by the County. In exchange for increased funding, RCD has agreed to extend the term of affordability for an additional ten years. Supportive services will be provided both onsite and offsite, and include nutritional, emotional, and psychological counseling. Other approved project funding includes HUD Section 811 Housing for Persons with Disabilities Funds ($1,065,720), and RCD funds ($9,500). All County funds provided to this project will be made available in the form of a subsidized loan with affordability restrictions designed to ensure that each facility will provide housing for low-income persons with HIV/AIDS for at least 60 years. These activities are consistent with the Consolidated Plan for Contra Costa County. RCD has developed over 300 units of housing in Alameda and Contra Costa Counties, including units for the disabled and people with AIDS. In addition to experience in housing development, RCD has been active in several efforts to plan and develop a continuum of housing opportunities for low- income residents in Alameda and Contra Costa County. Completion of the current housing project will contribute substantially to the County's efforts to provide affordable housing to special needs populations. c:EG\data\wp60\hopwa\bdorder2.wpd :. Contra Costa TO: BOARD OF SUPERVISORS County FROM: Harvey E. Bragdon Director of Community Development DATE: July 8, 1997 SUBJECT: Pacheco Community Center SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS AMEND BOARD ORDER OF FEBRUARY 6, 1996 to increase by $25,000 the authorized disbursement of Park Dedication Funds to the Pacheco Town Council for the Pacheco Community Center, from Accounts 8136-373503260, 8136-373503381, 8136-373503470, 8136-420832001, 8136-420832002, 8136467103212, 8136-420203381, 8136-420235531, 8136-420203331, and 8136-420235532 in an amount not to exceed $600,000.. FISCAL IMPACT No General Funds are involved. The total County contribution will ultimately be borne by Park Dedication Funds collected for public recreation purposes. The recommendation increases the amount of Park Dedication Funds that may be disbursed by $25,000. BACKGROUND/REASONS FOR RECOMMENDATIONS The Pacheco community has long desired to have a community center to provide for community functions and events. The Pacheco Town Council, a non-profit corporation, has developed and is operating the community center at this time. Completion of the center requires additional capital that is available in County Park Dedication funds. The recommended action will make these funds available for prT,,: ' sts. CONTINUED ON ATTACHMENT: —YES SIGNATURE: / _RECOMMENDATION OF COUNTY ADMINISTRATOR ECOMMEN ATION OF BOA COMMITTEE _APPROVE _ OTHER SIGNATURE(S): ACTION OF BOARD ON .fily 8, 1997 APPROVED AS RECOMMENDED OTHER_ VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A x UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Source: Jim Kennedy 335-1255 cc: Community Development ATTESTED July 8, 1997 General Services PHIL BATCHELOR, CLERK OF GMEDA THE BOARD OF SUPERVISORS Redevelopment AND COUNTY ADMINISTRATOR Auditor-Controller via Redevelopment BYy • DEPUTY Pacheco Town Council JKIh smXlpache .bos TO BOARD OF SUPERVISORS ROM: Stephen L. Weir, County Clerk-Recorder � _ (C`�ontra By Acting Assistant County Registrar, Roxana Dunning Davis -s ` 'testa DATE: June 24, 1997 r County SUBJECT: APPOINTMENT IN-LIEU OF ELECTION SPECIFIC REOUEST(S)OR RECOMMENDATIONS)A BACKGROUND AND JUSTIFICATION Recommendation: Appoint in-lieu of June 3, 1997 Special Election of the following persons to uncontested positions as follows: MORAGA-ORINDA FIRE PROTECTION DISTRICT /SUPERVISORIAL DISTRICT 2 Division 1 Gordon L. Nathan, 51 Carr Dr., Moraga, CA. 94556 Division 2 Michael T. Cory, 406 Fernwood Dr., Moraga, CA. 94556 Division 4 Peter Scurr, 25 Bates Blvd., Orinda, CA. 94563 Division 5 John Wyro, 188 Lombardy Lane, Orinda, CA. 94563 E\e1ectionA639T6397af1u CONTINUED ON ATTACHMENT: _YES SIGNATURE: U(�q�. ` �4✓�ifvZi RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMM RTEE APPROVE _OTHER lONATUREISI: ACTION OF BOARD ON -. . Jll1V 8, 1997 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS 1 HERESY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ASSENT: ABSTAIN: Of SUPERVISORS ON THE DATE SHOWN. OC: 1 4NM,Nr,`Yd�Q✓ ATTESTED `lllly 81 1997 PHIL BATCHELOR,CLERK OF THE BOARD OF I' .IAn a. ;N(w rOB� SUPERVISORS AND COUNTY ADMINISTRATOR A M382 ��,Qo.s'�- 1(6,y�f�dllll.hhhJ�' 1`Qfr I lL pBY ,DEPUTY ?: RECEIVED MEMO JUN 2 41997 To: Phil Batchelor, Clerk of the Board CLERK ROARD OF SUPERVISORS Attention: Jeanne Maglio, Chief Clerk CONTRA COSTA CO. From: Stephen L. Weir, County Clerk-Recorder Roxana Dunning Davis, Acting Assistant County Registrar Subject: APPOINTMENT IN-LIEU OF ELECTION Date: June 24, 1997 Please find attached the Board Order for Recommendation for Appointment in-Lieu of Election for the Moraga/Orinda Special Election June 3, 1997. If you have any questions regarding this matter, please call me at 646-4174. Thank you. C. 103 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY CALIFORNIA Adopted this Order on July 8 , 1997 by the following vote: AYES: Supervisors Rogers, Uilkema, Gerber, Canciamilla, Desaulnier NOES: None ABSENT: None ABSTAIN: None SUBJECT: Grand Jury Report IT IS BY THE BOARD ORDERED that the 1996-97 Contra Costa Grand Jury Report No. 9710, " Community Services, " and Grand Jury Report No. 9712 "Important Issues for the Contra Costa County Board of Supervisors" , is REFERRED to the County Administrator and the Internal Operations Committee. Committee. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: July 8. 1997 PHIL BATCHELOR, Clerk of the Board of Supervisors and County Administrator ey ,Deputy cc: County Adninistrator Internal Operations Committee C. 103 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY CALIFORNIA Adopted this Order on July 8 , 1997 by the following vote: AYES: Supervisors Rogers, Uilkema, Gerber, Canciamilla, DeSaulnier NOES: None ABSENT: None ABSTAIN: None SUBJECT: Grand Jury Report IT IS BY THE BOARD ORDERED that the 1996-97 Contra Costa Grand Jury Report No. 9710, " Community Services, " and Grand Jury Report No. 9712 "Important Issues for the Contra Costa County Board of Supervisors" , is REFERRED to the County Administrator and the Internal Operations Committee. Committee. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: July B. 1997 PHIL BATCHELOR, Clerk of the Board of Supervisors and County Administrator By ,Deputy cc: County Administrator Internal Operations Committee - -7 -- 8' -97 e143 A REPORT BY THE 1996-97 CONTRA COSTA COUNTY GRAND JURY 1020 Ward Street Martinez, California 94553 (slo) 646-2345 RECEIVED Report No. 9710 .JUN 1 91997f CLERK BOARD OF CONTRA COSTe. co 's RF f COMMUNITY SERVICES STILL A TROUBLED DEPARTMENT APPROVED BY THE GRAND JURY: Date: IR NA G kF4D JURY FOREMAN ACCEPTED FOR FILING:: Date: !S/ S` 7 (JOHN F/I VAi DE POEL UD E"OF THE SUPERIOR COURT SECTION 933 (C) OF THE CALIFORNIA PENAL CODE §933. Comments and Reports on Grand Jury Recommendations (c)No later than 90 days after the grand jury submits a fi- nal re o ,qp the operations of any public agency subject to its reviewing Jithority, the governing body of the public agency shall cdmmknt to the presiding judge of the superior court on the findings and recommendations pertaining to matters under the control of the governing body, and every elective county officer or agency head for which the grand jury has respon- sibility pursuant to Section 914.1 shall comment within 60 days to the presiding judge of the superior court, with an in- formation copy sent to the board of supervisors, on the find- ings and recommendations pertaining to matters under the control of that county officer or agency head and any agency or agencies which that officer or agency head supervises or controls. In any city and county, the mayor shall also com- ment on the findings and recommendations. All such com- ments and reports shall forthwith be submitted to the presid- ing judge of the superior court who impaneled the grand jury. A copy of all responses to grand jury reports shall be placed on file with the clerk of the public agency and the office of the county clerk, or the mayor when applicable, and shall re- main on file in those offices. One copy shall be placed on file with the applicable grand jury final report by, and in the con- trol of the currently impaneled grand jury, where it shall be maintained for a minimum of five years. Leg.H. 1961 ch. 1284, 1963 ch. 674, 1974 chs. 393, 1396, 1977 chs. 107, 187, 1980 ch. 543, 1981 ch. 203, 1982 ch. 1408 §5, 1985 ch. 221 §1,effective July 12, 1985, 1987 ch. 690 §1, 1988 ch. 1297. Cross-References Admissible evidence. Penal Code §936.6 "Grand Jury" defined. Penal Code§888. Grand Jury report to be based only on own investigation. Pe- nal Code§939.9. COMMUNITY SERVICES STILL A TROUBLED DEPARTMENT BACKGROUND The Community Services Department's mission is to provide assistance to low-income families in Contra Costa County. This assistance is provided through four divisions: Child Development, Head Start, Community Services Block Grants and Weatherization. Services are funded primarily by federal and state grants. The department had 35 employees and a budget of$4.5 million in 1989 and has grown to include over 400 employees and an annual budget of$14.5 million in 1997. The director of this department is appointed by the Board of Supervisors. FINDINGS 1. From late 1994 until April 1996, the County Administrator's Office held weekly meetings with the senior management of the Community Services Department (the Department) in an effort to provide administrative oversight. 2. In April of 1996, the Director of the Community Services Department was placed on administrative leave. The Chief Assistant County Administrator was assigned as acting director of the Department. 3. The Department decentralized accounting in late 1994, leaving no effective fi- nancial oversight. The accounting function remains decentralized one year after the acting director took over management of the Department. 4. There are few written desk procedures, manuals or job descriptions in the de- partment. 5. The County is facing the potential loss of an estimated $900,000 through disal- lowed use of funds or lost revenue. Since April 1996, numerous errors in grant management have been discovered through state reviews, resulting in return of disallowed funding to the State in excess of $500,000 for program years 1994, 1995 and 1996. These disallowances are being paid out of the county general fund. Some losses have been identified in the following areas: 1 • A deficit situation in the weatherization program was identified in late 1995, but no corrective action was taken. The deficit continued to grow through- out 1996 with no meaningful corrective action by the county until late 1996 when the program was suspended. At that time, the deficit in the program exceeded $200,000. • A deficit of more than $95,000 was discovered in the Child Development Division in fiscal year 1995-96. • Administrative charges totaling approximately $37,000 against the Stewart B. McKinney Grant, a state funding source for homeless programs, were rejected by the state when the Department was unable to provide documentation for fiscal years 1995 and 1996 that any services had been provided. Potential disallowances of up to $400,000 for budget year 1996-97 have been identified by outside auditors. 6. The costs of the salary and expenses of the Department Director and the salary of two other employees were improperly charged against various state grants and contracts while those individuals were on extended administrative leave. These costs were rejected by the state in 1997 and were then charged to the county gen- eral fund. 7. In 1995, Paradigm Innovations was hired as a consultant to explore alternative funding sources for the acquisition of a school site for Head Start and Child De- velopment in Richmond. At that time, the Department had no budget to pay this contract. An attempt was made to charge costs to federal Head Start grants; these costs were disallowed. Subsequently, an attempt was made to charge this cost to Community Service Block Grants which the state auditors disallowed. The total cost of this contract ($36,000) has now been charged to the county general fund. 8. The Department staff has not submitted appropriate reports, budgets and interim reports on time, resulting in the return of moneys to funding sources. These costs then are covered by the county general fund. 9. Lack of timely submission of grant proposals has resulted in loss of potential revenue. 10. Each county is required by the State of California to prepare an annual Commu- nity Action Plan (the Plan) to receive Community Block Grant funding. The pri- mary goal of the Plan is to assist low-income families toward self-sufficiency. The Contra Costa County Plan did not include defined performance measure- ments as required by county guidelines. 2 11. When the Department signed subcontractors to provide services in the 1996 Plan, the Department failed to amend the Plan with the State (as per State guidelines) and, as a result,the charges were disallowed by state auditors. 12. After inquiries from the State Department of Community Services, the 1997 Community Action Plan was produced and submitted on short notice without substantial changes from the 1996 Plan. Staff did not allow sufficient time for consideration of any new community-based providers or for proper evaluation of the outcomes of past providers. CONCLUSIONS I. After 2'/z years of intense involvement by the County Administrator's Office in its administration, Community Services is still a troubled department. 2. Decentralized accounting and lack of oversight has contributed to the financial deficits in this department. There is no indication that any formal reorganization of accounting functions was made in a timely manner. 3. From April 1996 to April 1997, large deficits and disallowances were identified by State auditors in the Community Services Block Grant and Weatherization programs. There have been few meaningful changes in organization or staff in these divisions. 4. After 12 months under current management, little measurable improvement is evident within the Community Services Department. 5. Senior management continues to tolerate unsatisfactory performance without ob- servable consequence. 6. The Department has failed to determine the scope and depth of existing problems until identified by outside auditors. 7. The Community Action Plan has not been given appropriate attention by staff and does not reflect evaluation of past performance. Development and evaluation of the Plan should be a continuous process. 8. Unbudgeted charges of$900,000 to the county general fund are unacceptable. 3 RECOMMENDATIONS The 1996-97 Contra Costa County Grand Jury recommends that: 1. the Board of Supervisors direct the acting Director of the Community Services Department to identify and address problems within the Department with a spe- cific time line for corrective action. 2. the acting Director of the Community Services Department implement an over- sight system for all financial decisions. 3. the acting Director of the Community Services Department require all employees to meet written performance standards, including those for preparation of timely, accurate reports, properly supported by documentation. 4. the acting Director of the Community Services Department develop written guidelines for ongoing review and evaluation of the Community Action Plan to ensure that updated information is submitted to the State. 5. the acting Director of the Community Services Department utilize a rigorous employee evaluation process to identify employees with marginal or unsatisfac- tory performance and take appropriate action. 6. the Board of Supervisors select a permanent director who has demonstrated strong business management skills. COMMENTS The 1996-97 Contra Costa County Grand Jury is troubled that a county department with a large budget and numerous employees is allowed to drift without the leadership neces- sary to meet its goals and objectives of serving low-income families. 4 EBOA ] A REPORT BY THE 1996-97 CONTRA COSTA COUNTY GRAND JURY 1020 Ward Street Martinez, California 94553 (510) 646-2345 ' Report No.9712 IMPORTANT ISSUES FOR THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS APPROVED BY THE GRAND JURY: / DATE: o?o 117 r f — M2O AROSE GRA O M ACCEPTED FOR FILING: DATE:��D�S� JOHN F VAN DE POEL JUDG OF THE SUPERIOR COURT SECTIIN 9 3 (C) OF THE CALIFORNIA PENAL CODE §933. Comments and Reports on Grand Jury Recommendations a�1 (c) No later than 90 days after the grand jury submits a final report on the operations of any public agency subject to its reviewing authority, the governing body of the public agency shall comment to the presiding judge of the superior court on the findings and recommendations pertaining to matters under the control of the governing body, and every elective county officer or agency head for which the grand jury has responsibility pursuant ; to Section 914.1 shall comment within 60 days to the presiding judge of the superior court, with an information copy sent to the board of supervisors, on the findings and recommendations pertaining to matters under the control of that county officer or agency head and any agency or agencies which that officer or agency head supervises or controls. In any city and county, the mayor shall also comment on the findings and recommendations. All such comments and reports shall forthwith be submitted to the presiding judge of the superior court who impaneled the grand jury. A copy of all responses to grand jury reports shall be placed on file with the clerk of the public agency and the office of the county clerk, or the mayor when applicable, and shall remain on file in those offices. One copy shall be placed on file with the applicable grand jury final report by, and in the control of the currently impaneled grand jury, where it shall be maintained for a minimum of five years. Leg.H. 1961 ch. 1284, 1963 ch. 674, 1974 chs. 393, 1396, 1977 chs. 107, 187, 1980 ch. 543, 1981 ch. 203, 1982 ch. 1408 §5, 1985 ch. 221 §1, effective July 12, 1985, 1987 ch. 690 §1, 1988 ch. 1297. Cross-References Admissible evidence. Penal Code §936.6 "Grand Jury" defined. Penal Code §888. Grand Jury report to be based only on own investigation. Penal Code §939.9. Grand Jury Report#9712 Important Issues for the Contra Costa County Board of Supervisors As the five members of the current Contra Costa County Board of Supervisors you share an unusual distinction--membership on a Board that is made up of first-term supervisors. Among other things, this means that as individuals and as a group you are in a position to look at county government with fresh eyes and that you are not emotionally or politically tied to current policies,practices or procedures since you did not institute them. You are strategically situated to make changes that logic,prudence and circumstances require. Hence this departure from the Grand Jury's usual practice of dealing with single issues in detailed and specific terms in each of its public communications. This report offers a few recommendations that can affect government performance in virtually all areas. Issue I Accountability Findings Since the general law under which our County Government is formed divides authority among elected supervisors,elected and appointed department heads and elected judges, accountability on a day-to-day,program-by-program basis is difficult to attain. The Board of Supervisors,however, has the "power of the purse" and thus is in a position to insist on performance standards being met. This must start with the individual in charge of each department being held responsible for each and every below-par performance in that department, with the penalties being prompt enough and stringent enough to stimulate the department head to achieve effective responsibility from all subordinates. We have encountered a disturbing number of cases in which unacceptable performance has not been detected promptly, has not been addressed consistently or has not been rectified. Conclusion Such cases result in the public being penalized by either poor services or increased cost or both. Recommendation 1. The Contra Costa County Board of Supervisors work for greater accountability at all levels. I Issue II Management Rights Finding For reasons best known to themselves,previous supervisors have surrendered or failed to assert basic management rights, such as the right to restructure or reorganize, determine the source of needed services and establish job standards. Management has also abdicated many of its perogatives to unions. This has resulted in such things as prison inmates being forbidden to provide repair and landscaping services at prisons, the requirement that County departments purchase in-house services and supplies that may be obtained more efficiently and economically from outside sources,the inability to change job requirements for jailers and bailiffs, and similar situations that cost the County money and affront the public. Conclusion Regaining basic management rights should be a top priority Recommendation 2. The Contra Costa County Board of Supervisors regain management rights previously surrendered or abdicated. Issue III Taxpayer Dollars FindinLrs A common refrain among County employees is "Oh, that's federal money,"or "we're just spending state dollars," with the implication that such "outside"funds do not need to be as carefully and responsibly utilized as County-produced revenues. The general public does not share this view. The practice of seeking one time or short-term grants from the State or the Federal government--or even the private sector--has increased as traditional revenues have faltered. Conclusions Taxpayer money is taxpayer money, wherever collected and should be treated as such. Considerable good has come from the"tin cup" method of financing, but certain dangers are implicit in it. Abandoning a good program after a grant runs out or downsizing a non-related program to keep a grant-initiated program in existence can cause hardship, inefficiency and overall impairment of mission Recommendation 3. The Contra Costa County Board of Supervisors remember that all government money is taxpayer money. Issue IV County Unity Findin There is great diversity in the occupations of the County's nearly 7,000 employees. Work is performed at many different geographic locations. An operating unit may be as small as a handful of people or as large as a company. The natural tendency is for individuals to identify with their units or occupations and see their missions in those terms. The overall concept that they are a part of one organization—the County government--and engaged in a single mission—providing needed services to the residents of Contra Costa County—is not widely recognized. The result is a tendency for County employees to assume ownership of their jobs or their functions, to assume a right to undisturbed and unquestioned continuance of such functions and to assume their units always should prevail. Conclusion: In rapidly changing times and circumstances such proprietary attitudes can lead to a rigidity that undermines efforts to modernize, to improve and to evaluate. Recommendation 4. The Contra Costa County Board of Supervisors strive to instill the concept of a unified entity in County employees. Issue V "Fees for Service" Finding One practice that discourages the unified entity concept is the practice of charging one department for services provided to it by another department,or the so-called "fee for service" practice. Conclusion This practice is admittedly a fairly effective tool for promoting budgetary responsibility and for preventing unnecessary consumption of services. However, it is also a practice that discourages the use of services when they are truly needed, that pits one department against another when cooperative efforts are needed, and that often requires costly and unproductive bookkeeping activity. Recommendation 5. The Contra Costa County Board of Supervisors review the Inter-departmental `Yee for service" budgeting policy. Issue VI Focus Findings The Contra Costa County Government has nearly 7,000 employees,engages in a score or more of separate activities and handles almost a billion dollars annually. Five basically part- time Supervisors have the responsibility to control this large enterprise. If they are to do their job well, they must concentrate on essentials and not squander their time on distractions. The primary duty of the Board of Supervisors is to establish public policy in all needed areas under their jurisdiction The next most important duty is to oversee the execution of their policies by County employees. Oversight is not operational management; it is the evaluation of results and the holding accountable of top level managers for those results. We have noted far too many instances where Supervisors have allowed themselves to be distracted from policy making and effective oversight by constituency pressures,political considerations and personal agendas. Even though the law generally prohibits the Supervisors from delegating its discretionary authority to an administrator or executive, they are not precluded from delegating responsibility and holding the designee accountable. We have observed a number of instances in which Board orders to departments have not been carried out, indicating that effective accountability procedures are either not in place or are not being currently utilized by the Board. Conclusion Consistent use of procedures designed to ensure accountability would protect Supervisors (and everybody else) from micro-managing on an ad hoc basis and would enable them to move swiftly and decisively when things go wrong. Recommendation 6. The Contra Costa County Board of Supervisors focus on a Supervisor's basic responsibility. Summary of Recommendations: The 1996-97 Contra Costa County Grand Jury recommends that the Contra Costa County Board of Supervisors: 1. Work for greater accountability at all levels. 2. Work to regain management rights previously surrendered or abdicated. 3. Remember that all government money is taxpayer money. 4. Strive to install the concept of a unified entity in County employees. S. Review the inter-departmental"fee for service"budgeting policy. 6. Focus on a Supervisor's basic responsibility. Comment As Supervisors, you have sought and won responsibility for a large number of matters of vital importance to the citizens of Contra Costa County. You have not been given responsibility for or authority in many other matters which are the responsibility of other levels of government or the private sector or individuals. Concentrate on the job you were elected to do; there is much to be improved. ivy SF.,) TO: BOARD OF SUPERVISORS CONTRA FROM: Ken Corcoran, Auditor-Controller COSTA By: Paul Abelson, Principal Accountant • . , ,� COUNTY DATE: June 19, 1997 SUBJECT: Accept Monthly Report on Supplemental Law Enforcement Services Fund Activity. SPECIFIC REQUEST(S) OR RECOMMENDATION(S)& BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): Accept the Auditor-Controller's May Supplemental Law Enforcement Services Fund (SLESF) activity report. BACKGROUND/REASON(S) FOR RECOMMENDATION(S): Government Code Section 60063 requires the County Auditor-Controller to file a public report each month with the Supplemental Law Enforcement Oversight Committee and the Board of Supervisors detailing allocations from the SLESF. CONTINUED ON ATTACHMENT: v YES SIGNATURE: _RECOMMENDATION OF COUNTY ADMINISTRATOR RECOM NDATION OFRD COMMITTEE __APPROVE _OTHER SIGNATURE(S): ACTION OF BOARD ON July 8, 1997 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A X UNANIMOUS(ABSENT I TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Paul Abelson,(646-2233) ATTESTED July 8, 1997 PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND OU TYADMINISTRATOR cc: CAO BY •7 ,DEPUTY Contra Costa County Office of fi Kenneth J.Corcoran OF o Auditor-Controller COUNTY AUDITOR-CONTROLLER Stephen J.roerra Aslsr tAudiw-coMr 6r 625 Court Street Martinez,California 94553-1282 -�yy��z $ Telephone(510)646-2181 Fax(510)646-2649 + coon/ June 19, 1997 To: Supplemental Law Enforcement Services Funds Oversight Committee Government Code Section 60063 requires the County Auditor to file a public report with you monthly detailing and summarizing allocations from the County's Supplemental Law Enforcement Services Fund (SLESF). Please accept the attached allocation report for the fiscal month ended June 11, 1997. The report consists of the revenue and expenditure detail reports for each of the 4 budget units set up within the County's SLESF. Sincerely, Kenneth J. 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OTTA COUN� SUBJECT: AMENDMENT OF THE CONFLICT OF INTEREST CODE OF THE COMMUNITY SERVICES DEPARTMENT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION Amend the Community Services Departments Conflict of Interest Code as follows: Pursuant to Government Code Sections 87302 and 87306 et seq. , this Board hereby APPROVES the attached "Amended Exhibit All of the Conflict of Interest Code of the Community Services Department. II. BACKGROUND The list of designated positions for submitting a Statement of Economic Interest Form 700 was last amended in 1981. Many position titles have changed or have been eliminated since that time. After consultation with County Counsel, the Community Services Department is requesting that the Board approve Exhibit A as the Community Services Department filing list. CONTINUED ON ATTACHMENT: X YES SIGNATURE: —RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE APPROVE _OTHER SIGNATURE (S), ACTION OF BOARD ON 5z APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS ,J// I HEREBY CERTIFY THAT THIS IS A TRUE _UNANIMOUS(ABSENT_ ) AND CORRECT COPY OF AN ACTION TAKEN AYES: _NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CQ CSD ATTESTED ' 191 PH BATC LOR,C ERK OF T E BOARD OF un%E� SUPERVISORS AND COUNTY ADMINISTRATOR M382 (10/88) BYE CAAwxx..Q..o_J .DEPUTY /z) COMMUNITY COMMUNITY SERVICES DEPARTMENT AMENDMENT OF CONFLICT OF INTEREST CODE JULY 8, 1997 EXHIBIT A Designated Positions Disclosure Category Community Services Director 1 Administrative Services Officer 1 All Division Managers 1 All Assistant Division Managers 1 All members of the Economic Opportunity Council 1 All members of the Head Start Policy Council 1 Amended 6-17-97 0- . /O (o F&HS - 02 TO: BOARD OF SUPERVISORS „E_ K...L o.. Contra FAMILY AND HUMAN SERVICES COMMITTEE z } ' �: FROM: Costa June 23, 1997 -� � OUrlty DATE: ' .( is�. SUBJECT: STATUS REPORT ON GENERAL ASSISTANCE SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. ACCEPT the following report from the Family and Human Services Committee on the status of the General Assistance Program in Contra Costa County. 2. DIRECT the Social Service Director to report to the Family and Human Services Committee again during the month of July on the status of the General Assistance Program and the tracking of recipients. BACKGROUND: On May 20, 1997, the Board of Supervisors approved a report from our Committee on the subject of General Assistance and directed the Social Service Director to design a tracking system for accumulating statistics on General Assistance recipients and former recipients so the Board of Supervisors can evaluate the impact of its policy decisions. The Board also asked the Social Service Director to report to the Family and Human Services Committee on General Assistance each time he reported on welfare reform. On June 23, 1997, our Committee met with the Social Service Director, John Cullen, and representatives from SEIU, Local 535. Mr. Cullen presented the attached report to our Committee and reviewed it with us. We are pleased to see the direction being taken to track General Assistance recipients so we can evaluate the impact that our policy decisions have on people's lives. CONTINUED ON ATTACHMENT: —YES SIGNATURE: —RECOMMENDATION OF COUNTY ADM IN ISTPATOR --RECOMMENDATION OF BOARD C MITTEE _APPROVE OTHER , MARK DeSAULNI R DONNA GEPiR SIGNATURES ACTION OF BOARD ON — APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED 'July 8 1997 Contact: County Administrator PHIL BATCHELOR.CLERK OF THE BOARD OF cc: Social Service Director SUPERVISORS AND COUNTY ADMINISTRATOR Sara Hoffman, Senior Deputy County Administrator �[�J/r/n ��7�� BY � / �1��G � '"�� ,DEPUTY 14� F&HS - 02 In response to a question from the Committee, Mr. Cullen indicated that the tracking will be able to go back retroactively to pick up recipients who have already been impacted by the policy changes which have been implemented in the past few months. Bruce Peaslee from Local 535 questioned the ability to track homeless General Assistance recipients or former recipients since they generally receive their mail at the Social Service Department and, by definition, do not have an address at which they are living. As a result, it may be difficult to contact them. Mr. Cullen agreed to take that concern back to the Department and discuss it with staff to see whether a better method of contacting homeless former General Assistance recipients could be designed. -2- tie t CONTRA COSTA COUNTY Social Service Department John Cullen, Director s>a Eouz{� DATE: June 17, 1997 TO: Donna Gerber and Mark DeSaulnier Family and Human Services Committee of the Board of Supervisors cc: Phil Batchelor FROM: John B. Cullen, Director S SUBJECT: Status Report on General Assistance Reference: Board Order dated May 20, 1997 In accordance with the above-referenced Board Order, the Social Service Department is submitting this status report on the General Assistance program changes; specifically in response to the Board's direction to design a tracking system to monitor 1) the effects of GA program changes on recipients and former recipients, and 2) the impact of SSI changes on the GA program. Accordingly, we have directed the programmer of Pegasys (the GA Automated System) to develop applications which will track the following: 1. GA applicants and recipients: a. who are newly arrived in CC from other counties or states; b. whose beginning date of aid is affected by the 15-day residency requirement; C. who were discontinued from SSI because of their Alcohol & Drug Abuse status; d. who were discontinued from SSI because of their citizenship status, including the age of the individual and whether or not s/he has applied for US citizenship. 2. Time-Limits, and their impact on employable recipients and former recipients: ADMINISTRATIVE OFFICE: 40 Douglas Drive • Martinez - CA - 94553-4068 • Voice (510) 313-1500 • FAX (510) 313-1575 a. The number each month who are discontinued because their time-limits have expired. b. The number of clients who are offered JobQuest each month; the number who participate; the number who decline. C. The number each month who are discontinued each month before their time-limits have expired, because they have obtained employment. (Ineligible for income disregard.) d. For all who are discontinued under b and c, send an automatic follow-up inquiry letter three months after discontinuance to solicit information regarding their primary means of support. 3. The number of clients each month who are participating in the income disregard program/earning income from jobs. The implementation date for the items in #1 and #3 is July 1, 1997; tracking for items in #2 will begin with implementation of time-limits. We will update the F&HS Committee at future meetings. June 17, 1997 Status Report on General Assistance 2 F&HS - 01 TO: BOARD OP SUPtiR, tSORS _ �^ Contra FROM: FAMILY AND HUMAN SERVICES COMMITTEE L Costa ,e t June 23, 1997 County y DATE: • ' � euu�n SUBJECT, STATUS REPORT ON WELFARE REFORM SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. ACCEPT the following report from the Family and Human Services Committee on the status of welfare reform at the Federal, State and local level. 2. DIRECT the Social Service Director to report to the Family and Human Services Committee during the month of July on what the State welfare reform design looks like once it is enacted by the Legislature and approved by the Governor. BACKGROUND: On May 20, 1997, the Board of Supervisors approved a report from our Committee on the subject of welfare reform and asked the Social Service Director to report to our Committee again during the month of June. On June 23, 1997, our Committee met with the Social Service Director, John Cullen, and representatives from SEIU, Local 535. Mr. Cullen presented the attached report to our Committee and reviewed it with us. It is hopeful to see the movement that is being made to restore some of the Federal funds to welfare reform and to continue eligibility for some of the groups who otherwise would have lost their benefits and would have become a County responsibility. CONTINUED ON ATTACHMENT: —YES SIGNATURE: _RECOMMENDATION OF COUNTY ADMINISTRATOR_—_RECOMMENDATION OF BOARD COMMITTEE _APPROVEOTHER ��_ ut MARK DeSAULNIER DONNA GER R SIGNATURES: ACTION OF BOARD ON _ APPROVED AS RECOMMENDED X _ OTHER .� VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE XUNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED July 8. 1997 — Contact PHIL BATCHELOR,CLERK OF THE BOARD OF cc: County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR Social Service Director Sara Hoffman, Senior Deputy County Administrator BY DEPUTY C'.1D7 FBHS - 01 It is also hopeful to see the broad number of areas in which consensus has been reached at the State level, at least within the Welfare Reform Conference Committee. There are, however, major points of disagreement which will have to be resolved by the Budget Conference Committee or the 'Big Five," consisting of the Governor, the President pro Tem of the Senate, the Speaker of the Assembly and the minority leaders in the Senate and Assembly. These include such items as: grant levels, exemptions from employment participation, time limits on the receipt of aid, and whether to make General Assistance a statewide program with statewide standards, grant levels and partial State funding. Mr. Cullen is optimistic that Contra Costa County will meet its performance levels for welfare-to-work placements. In response to a question from Supervisor Gerber, Mr. Cullen noted that Medi-Cal will continue to be asset based and therefore most TANF recipients will likely remain eligible for Medi-Cal even after they have gone to work. Also in response to questions from the Committee regarding General Assistance, Mr. Cullen noted that the current proposal is for General Assistance to be made uniform statewide with the same grant level in all counties. What is not clear is whether the grants will be the same, higher or lower than current levels. It is intended that counties be held harmless at the level of their 1996-97 expenditures for General Assistance, meaning they will have to continue to pay the amount that was spent on General Assistance in the current fiscal year (1996-97) but that the State would pay for increases in costs beyond that level. By next month we are hopeful that the Legislature and the Administration will have agreed on what welfare reform will look like in California. We are asking that Mr. Cullen brief our Committee next month on what welfare reform will look like in California. -2- Welfare Reform Update Report to the Board of Supervisors, Family and Human Services Subcommittee by the Contra Costa County Social Service Department Jame 16, 1997 Welfare reform continues to evolve at the federal, state and local level. This report details the progress of federal legislative initiatives in the 105th Congress, state welfare reform program design and budget cycle and county activities. Federal Welfare Reform • Budget agreement--Congressional leaders and the President have formed, in principle, a balanced budget agreement that includes welfare reform initiatives and funding over the next five years. ✓ Welfare-to-work--$2 billion dollars for job creation, $500 million for tax credits to businesses who hire welfare recipients. ✓ Food Stamps--$2 billion to create "work fare" slots for those who must work for benefits and cannot find private, unsubsidized employment. ✓ SSI for legal immigrants--$10 billion to restore benefits to disabled immigrants.' • Employment, Training and Literacy Enhancement Act of 1997 (HR 1385)-- This legislation has been passed by the House and is expected to form the basis of the new law after companion legislation is passed by the Senate (possibly as early as this month). If enacted into law, the Act would consolidate approximately 60 employment, training and literacy programs into block grants and make significant changes in the administration and governance of federal funds for these programs. ✓ Block grants--three block grants are created: ■ disadvantaged adult and dislocated worker training; ■ disadvantaged youth training; ■ adult literary and family literacy programs. ✓ Service delivery areas--the Act designates areas of 500,000 or more (as opposed to the current 200,000) as "Work Force Development Areas." ✓ Governance--current Private Industry Council structure is replaced by 'Continued benefits for current elderly immigrants were not included in the agreement. Analyses of the agreement estimate that, nationwide,approximately 2/3 of the legal immigrants receiving SSI as elderly could re-qualify as disabled. In Contra Costa there are approximately 1800 legal irtunigrants in this category; therefore, under this agreement it is estimated that about 600 elderly legal immigrants in our communities would be cut from the SSI rolls and be unable to re-qualify. Welfare Reform Update. 6/18/97 1 Work Force Development Boards, composed of key employment and training partners in business, public sector and the community. ✓ Administration--consolidates programs by amendment of the Wagner- Peyser Act, which governs Job Training Partnership Act (JTPA) structure; and authorizes state legislatures to appropriate block grant funds to cities and counties. State Welfare Reform The Special Conference Committee formed by the state legislature to address welfare reform issues completed its deliberations on June 9. Over 140 items that could form the elements of a state welfare reform plan were agreed upon. Major points of consensus, as well as areas that are unresolved, are highlighted below. • Conference Committee--Consensus Issues: ✓ State-wide standards--there would be state-wide benefit levels, basic eligibility requirements, income and asset tests and fair hearing procedures. ✓ County Plans--a local county plan would be required, both to conform to minimum requirements for employment and supportive services and to detail individual county plans for welfare-to-work services. These plans would be "certified", rather than approved or denied, by CDSS.2 ✓ Maintenance of Effort (MOE)--both the state and counties would be required to meet minimum funding requirements for the new system. The county MOE for county administration and GAIN would be set at the lower of a county's 1996-7 spending or an amount that would put the county MOE at the state's MOE as a percentage of historical expenditures. The effect is to allow the county MOE to fall if the state's TANF MOE falls, but to cap the county MOE at 1996-7 expenditures if the state TANF MOE increases. ✓ General Assistance--would implement a state share in GA costs, including 30% of grant spending and 15% of administration; would establish a standard grant structure; would establish a task force to study the integration of GA and TANF programs. ✓ Time Limits--After job club/job search activities, which could last up to 3 months, and once welfare-to-work services have commenced, time limits on aid for TANF participants would be 18 months, with an allowable extension of up to 12 months if the extension will lead to employment or is needed for additional treatment services. Exemptions from time limits include caretaker relatives, lack of supportive services, disability, illness, 2California Department of Social Services We fare Reform Update. 6118197 2 incapacity, Cal-Learn participants, "provisional aid period"' and months when child support equals or exceeds the cost of cash aid received. Aid would continue at the same grant levels after time limits are exhausted, provided participants are performing required work activities and fully cooperating with eligibility requirements. ✓ Data System--a data system would be developed by the University of California to identify and measure overall system outcomes and impacts. ✓ County Performance Outcomes--County performance in a variety of areas (including success in welfare-to-work placements, increased earnings, child well-being statistics, supply of, and demand for, support services, etc.) would be tracked. Counties found to be "non-performing" could be made to share federal sanctions with the state on a 50/50 basis. A task force would be formed to develop a plan for applying and allocating sanctions to counties (using factors such as economic conditions). ✓ TANF dollars for Probation--would enact the Comprehensive Youth Services Act to provide TANF funding to support a continuum of family- focused, case-specific services for at-risk youth and youthful offenders. ✓ Sanction--a sanction would be imposed if the parent fails to cooperate with paternity establishment. ✓ Child Care Payments and Funding--The child care disregard would be eliminated and a direct payment system (to providers) would be established. There would be standardized reimbursement rates, income thresholds and applications for child care services. For funding, a three- stage approach would be employed: ■ Entry into job club/job search services. A capped funding stream, managed by county welfare agencies through CDSS, would be utilized. ■ Stabilized child care funding, for those in training, working while on aid or transitioning off aid, a capped funding stream managed by a CDE' contractor. ■ Funding for those with stable employment, off aid or diverted from aid (similar to the current funding that pays for CDE-subsidized child care) and managed by a CDE contractor. ✓ Child Care Administration--new local child care councils would be formed, 3The "provisional aid period" is the up-to-3-months period during which intensive job club/job search services are provided. This period does, however, count toward the 5-year lifetime Limit on TANF aid. 4California Department of Education Welfare Reform Update: 6118197 3 participants would be appointed by county Boards of Supervisors and county Superintendents of Schools (50% each) to develop and oversee the local child care plan. The local councils would be comprised of 20% local government, 20% community representatives, 20% child care providers, 20% child care consumers and 20% "at-large" representatives. ✓ Diversion--counties would be allowed to offer diversion grants of up to three months' equivalent of the cash grant in a lump sum, to help families avoid entering the welfare system. ✓ Self-Initiated Programs SIPS)--counties would have the authority to approve SIPS that are likely to lead to employment. Cash grant participants enrolled in approved degree programs leading to employment could be exempted from work requirements for two years (for full-time attendance) to three years (part time attendance). ✓ Welfare-to-Work--Counties would have some flexibility to design employment services, including diversion, job search, assessment, work experience, job retention and supportive services. There would be additional funding for GAIN and Prop. 98 funds for TANF recipients seeking educational services. GAIN would be fully funded to serve all who are eligible. ✓ GAIN Sequence--After appraisal, up to 3 months of "provisional aid", during which intensive job search and job club services are provided; if no job, referral to assessment, an individual employment readiness agreement specifying work, training or education activities and supportive services; then an additional 6 weeks of job search; community service employment as a last resort. ✓ Community Service Employment--would establish statewide guidelines for local program design; adopt a local plan; require job search prior to public service employment; limit unpaid community service work; meet federal Fair Labor Standards Practices Act and pay wages based on comparable work and skill level and experience; include anti-displacement provisions. ✓ GAIN "Conciliation" Process--the initial notice of noncompliance would be a notice of action to change the grant payment, effective in 30 calendar days. The determination of good cause for noncompliance or agreement to a plan of compliance would have to occur within 30 days. ✓ EligibiliM-Simplification and Budgeting--grants would be budgeted Welfare Reform Update. 6118197 4 "prospectively i5; require "exception" reporting' of income above a certain, yet-to-be-determined threshold; semi-annual financial eligibility redeterminations (current system: annual); county-optional full annual redeterminations; treat lump sum income as a resource; make TANF recipients automatically eligible for Medi-Cal and Food Stamps. The first $350 of earned or unearned income would be disregarded as well as 50% of the remaining earned income, with elimination of "fill the gap" budgeting.' A $75 child support disregard would be established, as well as a "child support assurance" program for families with child support orders. ✓ Substance Abuse--persons convicted of a felony involving use of drugs could be aided under limited circumstances; those convicted of drug offenses involving sale or trafficking could not. Substance abuse screening as a component for job readiness assessments will be optional for counties. ✓ Legal Immigrants--current legal immigrants will be eligible to TANF and Medi-Cal. State-level SSI and Food Stamp programs will be formed to aid those dropped from the federal rolls. Qualified immigrants who enter the U.S. after 8/22/96, and some immigrant victims of domestic violence, would be eligible for state-funded benefits. ✓ Mental Health--$20 million for assessment and treatment of TANF participants with mental illness and/or substance abuse problems will be provided. Referrals for county mental health services would be required, as appropriate, as part of the individual employment plan. ✓ County pilots--Up to 7 counties could conduct pilot projects (each lasting up to three years) to test different methods of delivering welfare-to-work services. ✓ State-Level Merger of Employment-related Services--requires CDSS and the Employment Development Department to report about the feasibility of combining employment-related functions of each department; this report is due 6 months from enactment. 5This is a process of estimating future income to determine future month's grant--instead of the current, "retrospective" budgeting system,which uses past income to determine future grants. 'i.e., reporting only when changes occur, as opposed to the current system of reporting monthly, whether or not changes occurred. 7,Fill the gap'budgeting is a process of subtracting income from a need standard that is higher than the maximum allowable family grant amount, to determine a grant payment that is either the net grant amount after income is subtracted,or the maximum family grant amount,whichever is lower. Welfare Reform Update. 6/78/97 5 • Conference Committee--Unresolved Issues: ✓ Funding levels--for welfare-to-work, child care, job creation, and other issues. • Next Steps--the State Budget Process: The Conference Committee's body of work should next be issued as a full Conference report,which is the next step to sending a full package to the floor of each house. The Committee's work could be contained in a single bill or in multiple bills, which will move through the existing committee process as options are costed out and negotiations for the state budget gain momentum. The major existing welfare reform bills are being held in suspense as this process unfolds. Many believe that the basic welfare reform infrastructure expected to be put in place this year will hinge on both questions of spending priorities and a "Big Five" agreement as budget decisions come down to the wire. This year represents the state's first attempt to craft basic legislation to implement the federal PRWORAa mandates; it seems certain that welfare reform will be a multi-year evolution, at both the federal and state levels. The full Legislature's Budget Conference Committee began meeting on June 10 to work through a comprehensive list of welfare reform items. The Committee members' names and telephone numbers are listed below for contact to advocate for the "10 Critical Issues" outlined in Welfare Reform Bulletin 97-03 and/or to state your views on any of the welfare reform issues. • Budget Conference Committee (State Capitol, Sacramento, Ca. 95814) Senator Mike Thompson Rm. 3056 (916) 445-3375 Senator Cathie Wright Rm. 4052 445-8873 Senator Steve Peace Rm. 5080 445-6767 Assemblywoman Denise Ducheny Rm. 6026 445-7556 Assemblyman Gary Miller Rm. 6027 445-7550 Assemblywoman Martha Escutia Rm. 3146 445-8188 County Welfare Reform Activities The Social Service Department continues to participate in welfare reform initiatives to expand internal capacity to move families from welfare to work, as well as work with community partners to expand overall self-sufficiency service delivery capacity. sPersonal Responsibility and Work Opportunity Reconciliation Act of 1996 Welfare Reform Update. 6118197 6 • Activities— ✓ Pilot projects and lobby redesigns--the target start date for the four local office pilot projects is July 1. Lack of space, and the time needed for reconfiguration, are major obstacles to implementing the pilots on time. Staff for the pilots have been identified and are being trained (along with recently-hired GAIN Staff) in GAIN and employment-focused service delivery techniques. Lobby resource specialists have been identified and are also being trained. In the Antioch office, a job-service "Resource Room", open to all job-seekers, was dedicated on June 5. This Room has part-time EDD Job Services staffing, Internet access for job resources, phone banks and job-related resource information. ✓ Outcome measures-- the Master File Extract project is progressing. The first GIS' extract report has been successfully created. ■ Contra Costa recently participated as one of several counties in a Bay Area Partnership-sponsored survey, conducted by A.T. Kearney Co., to measure and analyze job readiness of TANF and Food Stamp participants, as well as analyze the local economic capacity to provide employment. ■ A current GAIN AWEVO participant recently began a three-month rotation with the Redesign Implementation Team to participate in the development and delivery of participant surveys. ✓ Training--the Staff Development Task Force recently previewed a U.C. Davis session, "Changing Role of the Eligibility Worker", as a possible selection for the next round of Bureau-wide employment-focused skills training, tentatively scheduled for August, 1997. This Task Force is also working on management, supervisory and reception staff training. ✓ Public Education/Community Outreach--Department staff continue to educate and inform the public in a variety of forums and arenas, sustaining the effort to convey that welfare reform is a community-wide issue, that creation of an employment-focused system will take several years and require many community partners and that there are both significant risk and potential opportunity in welfare reform. Activities include: ■ The Department Speakers Bureau Welfare Reform Presentation Team has completed training and some members have participated in recent presentations in West County, utilizing a newly-developed 9GAIN Information System toAlternative Work Experience Welfare Reform Update: 6118197 7 format that includes presentations by EDD, Child Care Council, PIC and Health Services. ■ The Program Participant Forums Planning Group has developed a "Welfare Reform for Community Organizations Digest" and recently held two training sessions for small groups of community organizations. This training will be expanded to larger groups of organizations in the coming months. ■ A Redesign Phase I1 Time Line has been drafted and is being staffed by Task Force, Action Team and Resource Group members. ■ A Community Pride mural in the Antioch office lobby, created by a local student in East County, was dedicated on June 5. The unveiling ceremony was attended by local elected officials and community sponsors of the project. On June 20, the Ready to Work Clothes Closet opening celebration will be held at the Richmond Marina West office. ✓ Simplification— ■ An initial round of forms has been declared obsolete by recommendations from the Zero-Based Forms Task Force and the AFDC Committee. ■ The Eligibility Simplification Project (a state-wide demonstration project involving reduced effort toward annual reinvestigations and recertification) has been implemented. ■ The RISE'` waiver has been granted. This waiver allows Service Integration Site participants to forego submission of no-change income reports. Staff will redirect time previously spent processing these reports to employment-focused activities. Two face-to-face contacts per year are required. ✓ Work Force Development/Service Delivery Expansion-- 0 We continue to participate on the Work Force Development Advisory Commission, with a host of local employment, education, training and supportive service provider partners. ■ Contra Costa staff are meeting in all three regions of the county regarding an upcoming RFP from the Private Industry Council for One-Stop development. ■ Contra Costa TANF participants are being offered the opportunity to enroll in child care provider training in a stuffer to be sent July 1. The training program was developed by Social Service staff in collaboration with a number of partners, including staff from Head I iReinvesting in Self-Sufficiency through Employment Welfare Reform Update. 6118197 8 Start and First Baptist Head Start (Pittsburg), Community Services Child Development/State Preschool programs, Richmond and Pittsburg Adult Schools, ROP", Contra Costa Child Care Council, Contra Costa Private Industry Council, Contra Costa College and the Daylight to Daycare program. Child Care Training Program graduates earn 6 ROP units, which qualify them to be Assistant Teachers/Substitute Teachers in child care centers or learn to operate their own Family Day Care homes. ■ Social Service Department is providing staff support, and is participating, in the Policy Forum initiatives development. ■ Social Service staff met with representatives of the Tri-Delta, WESTCAT and County Connection transportation systems and developed initial ideas for working together to increase access to, and expand transportation capacity for, TANF job-seekers. ✓ Recognition--Contra Costa's Redesign was recently favorably mentioned in both a special CSAC13 publication, "Innovations in Child and Family Services" and the statewide SEIU` newsletter, "The Dragon". The Placer County Social Services Director and members of his staff visited Contra Costa on June 17 to get detailed information on Redesign activities. Copies of the Redesign plan have been requested by, and forwarded to, Tulare, Los Angeles, San Luis Obispo and Nevada counties. ✓ Legislative Advocacy--Contra Costa staff continue to work with CWDAts CSAC and local elected officials to advocate for local flexibility and state program design that advances the family self-sufficiency model. Staff use the "10 Critical Issues" outlined in Welfare Reform Bulletin 97-03 as a basis for discussion on state welfare reform. Department staff will continue to analyze and report on state and federal legislation as it develops. 12 Regional Occupational Program 13County Supervisors Association of California 14ServiceEmployees International Union 15 California Welfare Directors Association Welfare Reform Update. 6/18/97 9 C./A BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: JULY 8, 1997 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of"Hill 310" Land Creep, Bay Point Project No.: 4500-6G5094 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION I. Recommended Action: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on June 4, 1996, pursuant to Public Contract Code Sections 22035 and 22050, to repair the "Hill 310" Land Creep, Bay Point. II. Financial Impact: Total cost of repairs cannot be fully determined at this time, but staff is developing an estimate for completion of the repair. III. Reasons for Recommendations and Background: A. On February 26, 1996, Public Works and Building Inspection were notified that cracks were occurring in Beaulieu Court. The County hired a geotechnical firm to identify the cause of the slide, and recommend and direct remedial actions to mitigate land movement. B. On March 19, 1996, the Board of Supervisors concurred in the County Administrator's proclamation of a local emergency. C. On June 4, 1996, the Board of Supervisors declared an emergency and authorized the Public Works Director to proceed in the most expeditious manner to repair the area subject to creep. Continued on Attachment: X SIGNATURE JZL� 4 _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE (S): ACTION OF BOARD ON gJ 1991 APPROVED AS RECOMMENDED OTHER_ VOT OF SUPERVISORS UNANIMOUS (ABSENT 1 AYES: NOES: ABSENT: ABSTAIN: JPM:tt g\cons1tlBOW310-8.t7 Orig.Div: Public Works(Construction) t haasW daftly that this is a true and correct Copy or Contact: Joseph P.Murphy(313-2320) an ectlon taken and entered on the minutes M do cc: CAO Board of Superv:sora on the date shown. Auditor/Controller ATTESTED: WW 9. 1 qI17 County Counsel at 5uLwvl M and county ndminu6tra1mr GMEDA Design Div. M D"W Construction Div,-R. Bruno (Original to file) Maintenance Div. Contractor Determine the Need to Continue the Emergency Action Regarding the Repair of"Hill 310"Land Creep July 8, 1997 Page Two III. Reasons for Recommendations and Background (cont'd): D. Repair status: The Hill 310 Drainage Gallery contract was accepted as complete on 6-13-97. The Hill 310 Road Reconstruction project was awarded to W.T. Cook Construction, Inc. for $85,376.37. Work began on June 23, 1997, and is expected to take 30 working days. IV. Consequences of Negative Action: This project is part of a series of sequential construction projects that will stabilize the landslide and restore the streets and sidewalks of the affected neighborhood. A negative action would stop this process. 61101 THE BOARD OR SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on _July 8, 1997` by the following vote: AYES: Supervisors Rogers, Uilkema, Gerber, Canciamilla and DeSaulnier NOES: None ABSENT: None ABSTAIN: None SUBJECT: Consolidation of Elections IT IS BY THE BOARD ORDERED that the County Clerk is AUTHORIZED to consolidate with the November 4, 1997, General Election the following: A. Mt. View Sanitary District Governing Board election; B. Byron Union School District Governing Board election; C. West County Wastewater District Governing Board election; D. Liberty Union High School District Governing Board election; E. City of Danville Municipal election; F. Brentwood Union School District Governing Board election; and G. San Ramon Fire Protection District Governing Board election. I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN . ATTESTED July 8, 1997 Phil Batchelor,Clerk of the Board of supe ors and unty Administrator By u , Deputy cc: County Clerk-Elections Auditor-Controller Mt. View sen. Dist. Byron Union School Dist. W.County Wastewater Dist. Liberty Union High School Dist. City of Danville Brentwood Union School Dist. San Ramon Fire Protection Dist. BEFORE THE BOARD OF DIRECTORS OF THE RECEIVED SAN RAMON VALLEY FIRE PROTECTION DISTRICT JUN 3 0 1997 CLERK BOARD OF SUPERVISORS CONTRA COSTA CO. Resolution Ordering Governing Board) Election to be Held November 4, 1997 ) Resolution # 97-10 The Governing Board of the above District hereby resolves that the San Ramon Valley Fire Protection District is ORDERED to call an election for the election of board members. Whereas, the election shall be held on Tuesday, November 4, 1997; and, Whereas, the Board of Supervisors of Contra Costa County is hereby requested to consent to and order the consolidation of the election with different political subdivisions holding elections on the same day in the same territory, or in the territory that is in part the same; and, Therefore be it resolved that, the Clerk of this Governing Board is hereby authorized and directed to certify the adoption of this resolution and to transmit certified copies hereof as required to the County Clerk, County Election Supervisor, Board of Supervisors and County Counsel of Contra Costa County. PASSED AND ADOPTED by the Governing Board of the San Ramon Valley Fire Protection District onnH June 25, 1997, by the following roll call vote: Ayes: Dnrdestoriretoisgh Director Morgan, Director Luihn, Director Sylvia Noes: one y Absent: None Abstain: None I hereby certify that the foregoing Resolution was duly introduced, passed, and adopted at the time and place and by the vote stated. udith K. Zankr Secret to�B ar Walter Luibn President BEFORE THE BOARD OF DIRECTORS OF THE SAN RAMON VALLEY FIRE PROTECTION DISTRICT Resolution Ordering Governing Board) Election to be Held November 4, 1997 ) Resolution #97-10 The Governing Board of the above District hereby resolves that the San Ramon Valley Fire Protection District is ORDERED to call an election for the election of board members. Whereas, the election shall be held on Tuesday, November 4, 1997; and, Whereas, the Board of Supervisors of Contra Costa County is hereby requested to consent to and order the consolidation of the election with different political subdivisions holding elections on the same day in the same territory, or in the territory that is in part the same; and, Therefore be it resolved that, the Clerk of this Governing Board is hereby authorized and directed to certify the adoption of this resolution and to transmit certified copies hereof as required to the County Clerk, County Election Supervisor, Board of Supervisors and County Counsel of Contra Costa County. PASSED AND ADOPTED by the Governing Board of the San Ramon Valley Fire Protection District on June 25, 1997, by the following roll call vote: Ayes: Di a for irs h Director Morgan, Director Luihn, Director Sylvia Noes: Anne�irec or �afidy Absent: None Abstain: None I hereby certify that the foregoing Resolution was duly introduced, passed, and adopted at the time and place and by the vote stated. udith K. Zan r a�tk�B ar /1 < Walter Luihn President SAN RAMON VALLEY FIRE PROTECTION DISTRICT Administration 1500 Bollinger Canyon Road Fire Prevention Phone: 510.838-6600 San Ramon, California 94583 Phone: 510-838.6680 Fox:510-838-6629 Fox:510-838-6696 June s, 1997 RECEIVED .. — Q7 Ms. Jeanne Maglio CLERK ao° Clerk, Board of Supervisors Contra Costa County Board of Supervisors 651 Pine Street, Room #106 Martinez, CA 94553 Attn: Clerk, Board of Supervisors As instructed by Roxana Dunning Davis per her letter of May 16, 1997, the District requests consolidation of the San Ramon Valley Fire Protection District's election with the Board of Supervisors at the General Election on November 4, 1997. Very truly yours, William R. Dutcher Fire Chief WRD/jkz cc: Contra Costa County Election Department BRENTWOOD UNION SCHOOL DISTRICT J. DOUGLAS ADAMS,SUPERINTENDENT 255 GUTHRIE LANE • BRENTWOOD,CALIFORNIA 94513 (510)634-1168 • FAX (510)634-8583 BRENTWOOD SCHOOL GARIN SCHOOL RON NUNN SCHOOL EDNA HILL SCHOOL WILLIAM B.BRISTOW MIDDLE SCHOOL (510)634-3408 (510)634-5252 (510)516-0131 (510)634-3548 (510)516-8720 June 27, 1997 Jean Maglio RECEIVED Board of Supervisors JUN 3 01997 County of Contra Costa 65i Pine Street Suite 106 CLEHKt{ BOARD OF SUPEP.VISORS CONTRA COSTA Co Martinez, Ca 94553 Dear Jean, Pet our telephone conversation earlier today, I am enclosing one copy with original signatures of Resolution Ido. 97-07, Ordering Bond Election and Setting Fotth Specifleations Thereof, approved by our Governing Board at their regular meeting on Wednesday,lune 2S, 1997. As stated in the Resolution, this measure is for the November 4, 1997 election. As you suggested, I am forwarding a copy of this letter and resolution to Sue Olveta at the County Elections Office who so kindly teferred me to you, and also a copy to Karen Allen, Director of District Business Services at the County Office of Education. If you have any questions or need further information, please call me at (510) 634-1168. I will be on vacation from July I -July 3, however, my assistant Denis@ Barrios will be able to reach me. Thank you for your assistance. Sincerely, t""6'C amela 1./ urtier Business Manager cc: Sue Olv@ra, Elections Office Karen Allen, County Office of Education BRENTWOOD UNION SCHOOL DISTRICT J. DOUGLAS ADAMS.SUPERINTENDENT 255 GUTHRIE LANE • BRENTWOOD,CA 94513 (510)634-1168 FAX(510)634-8583 BRENTWOOD SCHOOL GARIN SCHOOL RON NUNN SCHOOL EDNA HILL SCHOOL WILLIAM B.BRISTOW MIDDLE SCHOOL (510)634-3408 (510)634-5252 (510)516-0131 (510)6343548 (510)516-8720 Fax(510)513-0697 Fax(510)513-0698 Fax(510)513-0995 Fax(510)513-0696 Fax(510)516-8725 Board of Trustees Brentwood Union School District Resolution No. 97-07 Resolution Ordering Bond Election and Setting Forth Specifications Thereof WHEREAS, The Board of Trustees (the "Board"), of the Brentwood Union School District (the "District"), is generally authorized to order elections within the District and to designate the specifications thereof, pursuant to Education Code Sections 5304 and 5322; and WHEREAS, the Board is specifically authorized to order elections for the purpose of submitting to the electors the question whether the bonds of District shall be issued and sold for specified purposes, pursuant to Education Code Section 15100 and following; NOW THEREFORE, be it RESOLVED that the following order of election is hereby adopted: 1. That it is, in the judgment of the Board, advisable to call an election and submit to the electors of this District the question whether bonds of said District shall be issued and sold for the purpose of raising money in the amount and for the purposes specified in the suggested form of notice of election hereinafter in this resolution contained, which is hereby referred to and incorporated herein for all particulars thereof; that pursuant to the provisions of Education Code Section 15100, the County Superintendent of Schools of the County of Contra Costa (the "County") is hereby ordered to call such election in accordance with specifications of the election order set forth in said suggested form of notice; that Education Code Sections 5304, 5322, 15100 and 15120 are the authority for said specifications, and the County Superintendent of Schools is further ordered to consolidate said election with the election to be held on November 4, 1997. 2. The suggested form of Notice of election is: SCHOOL BOND ELECTION NOTICE NOTICE I5 HEREBY GIVEN to the qualified electors of Brentwood Union School District of the County of Contra Costa, State of California, that in accordance with law, an election will be held on TUESDAY, the 4th day of November, 1997, in said District, at which election there will be submitted the question of issuing and selling bonds in the amount of Twenty Million Dollars ($20,000,000), for the purposes set forth in the ballot measure hereinafter set forth. Said bonds proposed to be issued and sold shall bear interest at a rate not exceeding twelve percent (12%) per annum, payable annually for the first year the bonds have to run and semiannually thereafter. The number of years the whole or any part of the bonds are to run shall not exceed twenty-five (25) years from the date of the bonds or the date of any series thereof. Each qualified elector of said Brentwood Union School District shall be entitled to vote only in the School District Election Precinct of which he or she is a resident. 3. That the Board of Supervisors of the County be, and they are hereby requested to consolidate the Bond Election to be held in the Brentwood Union School District on November 4, 1997, with the election to be held on said date. 4. The exact form of the question or proposition to be voted upon at said Bond Election as it shall appear on the ballot is as follows: --------------------------------------------------------- --------------------------------------------------------- BALLOT WORDING " To enable the Brentwood Union Elementary School District to provide adequate classroom space, expand and renovate existing schools, proved access to technology for our students, acquire school sites and construct schools to alleviate student overcrowding and enhance the educational opportunities for all students, shall the District be authorized to issue bonds in the amount not to exceed$20,000,000 with an interest rate not to exceed the maximum set by law."" Bonds - YES Bonds - NO ------------------------------------------------------------ ------------------------------------------------------------ Said proposition shall be designated on the ballot by a letter printed on the left margin of the square containing the description of the measure as provided in Section 10219 of the Elections Code of the State of California. 5. Said Board of Supervisors is hereby authorized to canvass the returns of said District Bond Election which it is hereby requested to consolidate with said election, and said elections shall be held in all respects as if there were only one election, and only one form of ballot shall be used. 6. Said Board of Supervisors is hereby requested to issue instructions to the Registrar of Voters to take any and all steps necessary for the holding of the said consolidated elections. 7. That the Clerk of the Board of Trustees is hereby directed to file a certified copy of this Resolution with the Board of Supervisors, the Registrar of Voters and the Superintendent of Schools of the County. PASSES AND ADOPTED by the Board of Trustees of the Brentwood Union School District this 25th day of June, 1997, by the following vote: Ayes: Noes: Absent or not voting: Emil Gedd s, resident of the Board of Trustees Attest: Isaac Montanez, Clerk of the Board of Trustees Dam�u,� RECEIVE[) June 18, 1997 JUN I Clerk of the Board CLERK BOARD OF SUPER Contra Costa County CONTRA COSTA CO SIRS Board of Supervisors 651 Pine Street, Room 106 Martinez, CA 94553 RE: Town of Danville Municipal Election November 4, 1997 Enclosed is a certified copy of the following Resolution adopted by the Danville Town Council: Resolution no. 87-97 requesting that the Contra Costa County Board of Supervisors authorize the Contra Costa County Clerk Elections Department to administer the Municipal Election on November 4, 1997 If you have any questions, please call me at (510)820-4175, ext. 3401. Sincerely, TOWN OF DANVILLE Marie Sunseri City Clerk 510 La Gonda Way • Danville,Califomis 94526-1740 (510)820-6337 CLERK'S CERTIFICATE I, Marie Sunseri, City Clerk of the Town of Danville, hereby certify that the foregoing is a true and accurate copy of Resolution No. 87-97 of said Town. June 17, 1997 Marie Sunseri, City Clerk Town of Danville RECEIVED ��d 1 91997 CLERK BOARD OF SUPERVISORS CONTRA COSTA CO. RECEIVED RESOLUTION NO. 87-97 1 919W REQUESTING THAT THE CONTRA COSTA CO ltd ROARo of suPERvisoRs BOARD OF SUPERVISORS AUTHORIZE THE CONrgA�oSrq CO. CONTRA COSTA COUNTY CLERK ELECTIONS DEPARTMENT TO ADMINISTER THE MUNICIPAL ELECTION ON NOVEMBER 4, 1997 WHEREAS, the Contra Costa County Elections Department has traditionally administered Danville's Municipal Elections; and WHEREAS,this is currently the most fiscally prudent option for the Town; now, therefore, be it RESOLVED,by the Danville Town Council that the Board of Supervisors of Contra Costa County is hereby requested to direct the Contra Costa County Clerk Elections Department to conduct Danville's Municipal Election on November 4, 1997 and conduct the official canvass of the ballot; and, be it further RESOLVED,that the Danville Town Council agrees to compensate the Contra Costa County Clerk Elections Department for expenses incurred on behalf of the Town of Danville to conduct the election. APPROVED by the Danville Town Council at a Regular Meeting on Tuesday, June 17, 1997, by the following vote: AYES: Doyle, Waldo, Arnerich, Greenberg, Shimansky NOES: None ABSTAINED: None ABSENT: None MAYOR APPROVED AS TO FORM: ATTEST: CITY ATTORNEY CITY CLERK NCO"HIGHS o liberty 'Union -?tigh 6chool 'District 20 Oak Street Brentwood,C✓d 94S13 i phone:(SIO)634-2166 Jax(SIO)634-1687 1Taniel 7�f. Smith, Superintendent June 26, 1997 RECEIVED Roxana Dunning Davis, Assistant County Registrar JUN 11991 Contra Costa County - Registration/Election Department F SUPEB\;s^gs 524 Main Street cl-ERKCO ARDCST: Martinez, CA 94553 Dear Ms. Davis, The following resolutions and Board of Trustees' decision were approved at the Liberty Union High School District Board of Education meeting on June 25, 1997: 1. District resolution for candidates' statements. 2. District resolution regarding action to be taken in the event of a tie vote. 3. District resolution regarding a consolidated election on November 4, 1997. Liberty Union High School District will have three (3) Board of Trustees "full term" positions up for election on November 4, 1997. The three incumbents up for election are: Joanne Byer, Ronald J. Enos and Raymond Valverde. I am also ordering the Contra Costa County Superintendent of Schools to call for an election on November 4, 1997. If you need additional information, please contact me at your convenience. Sincerely, kzl,4E Z, j -,&1L. Daniel M. Smitmo Superintendent DMS:IIw enclosures cc: Contra Costa County Board of Supervisors Karen Allen AN EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION EMPLOYER LIBERTY UNION HIGH SCHOOL DISTRICT J° 20 OAK STREET BRENTWOOD, CA 94513 510 34-2166 x c RESOLUTION #97-08 LU IN THE MATTER OF A RESOLUTION OF THE LIBERTY UNION ,. HIGH SCHOOL DISTRICT BOARD OF EDUCATION RELATIVE THE HOLDING OF A CONSOLIDATED ELECTION W c� oz m� Y � Q W U WHEREAS, Education Code Section 5322 requires that in the event of any ordered election, a resolution be delivered to the County Superintendent of Schools and the Office conducting the election, NOW, BE IT THEREFORE RESOLVED, that this Board ORDERS the Superintendent of Schools of Contra Costa County to call an election. The purpose of the election is the election of board members. This election is to be held on Tuesday,November 4, 1997, The Clerk of this Governing Board is hereby authorized and directed to certify the adoption of this resolution and to transmit certified copies hereof as required to the County election Supervisor and the County Superintendent of Schools. PASSED AND ADOPTED THIS 25th day of June, 1997, by the following vote: AYES: NOES: C ABSENT: c I certify that the foregoing Resolution was duly introduced, passed, and adopted as stated. Cl rk, Li erty nionHigh School District Governing Board of Trustees, Contra Costa County, State of California LIBERTY UNION HIGH SCHOOL DISTRICT Va 20 OAK STREET BRENTWOOD, CA 94513 (510) 634-2166 RESOLUTION #97-06 IN THE MATTER OF BOAM ELECTIONS SPECIFICATION OF LENGTH OF CANDIDATE'S STATEMENT, WHO IS PAYING THE COSTS OF PREPARING,PRINTING,HANDLING, TRANSLATING AND MAILING THE CAvDMAT 'S STATEMENT WHEREAS, the 1997 election code authorizes the Board of Education to set the limits for candidate's statement between 200 and 400 words, and WHEREAS, such statement shall be filed in the Office of the Clerk no later than the 88th day before the election, and WHEREAS, the candidate will be responsible for the total cost of printing, handling, translating, and mailing the candidate's statement. NOW, THEREFORE, LET IT BE RESOLVED that the Liberty Union High School District Board of Trustees authorizes the candidate's statement to be a maximum of 250 words for the November 4, 1997, trustee election. I HEREBY CERTIFY that the foregoing resolution was duly introduced, passed, and adopted by the Governing Board at a regularly called and conducted meeting held on June 25, 1997. erk, Lib ✓ nion High School District Governing B rd of Trustees, Contra Costa County, State of California LIBERTY UNION HIGH SCHOOL DISTRICT (,- x 20 OAK STREET BRENTWOOD, CA 94513 (510) 634-2166 RESOLUTION #97-07 GOVERNING BOARD ELECTIONS TIE VOTES WHEREAS, The Contra Costa County Election Department requires a Board Resolution which specifies how a tie vote in a Governing Board election would be resolved, and WHEREAS, Liberty Union High School District Board Policy#9220 states that in case of a tie vote in a Governing Board election,which makes it impossible to determine which of two or more candidates has been elected to the Governing Board,the winner of the election would be selected by lot, and WHEREAS, Board Policy#9220 states the candidates shall be notified of the time and place where the lots shall be cast. I HEREBY CERTIFY that the foregoing is a true and correct copy of the Resolution duly and regularly adopted by the Liberty Union High School District Governing Board of Trustees of Contra Costa County, State of California, at a public meeting of said Board held on Wednesday, June 25, 1997, and that the foregoing is an excerpt from the journal of said Governing Board for said meeting. er t, Lib rty on High School District i overrung Board of Trustees, Contra Costa County, State of California Liberty Union High School District Board Policy Classification: Bylaws of the Board Policy No. BP 9220 Page 1 of 2 Effective lo- 9',T- Subject: SSubject: Governing Board Elections Revised 5-95 Any person is eligible to be a Board member, without further qualifications, if he/she is 18 years or older, a citizen of the state, a resident of the school district, a registered voter and not legally disqualified from holding civil office. (Education Code 35107) A district employee elected to the Board shall resign his/her position before being sworn in or shall have his/her employment automatically terminated upon being sworn into office. (Education Code 35107) Governing Board election procedures shall be conducted in accordance with the California Education Code and Elections Code, 1cf. 9110 - Reguiar and Student Members; Terms of Office) Candidate's Statement of Qualifications The Board shall assume no part of the cost of printing, handling, translating, or mailing candidate statements. The Board secretary shall notify the county clerk of this policy on or before 125th day before each Board member election. (Elections Code 23510.5) Tie Votes in Board Member Elections Whenever a tie makes it impossible to determine which of two or more candidates has been elected to the Board, the Board shall immediately notify the candidates who received the tie votes of the time and place where lots shall be cast to determine the winner. (Education Code 5016) Legal Reference: EDUCATION CODE 5000-5003 Election of governing board members, especially: 5012 Declaration of candidacy 5012.5 Extension if incumbent does not file; withdrawal of candidacy 5019 Trustee areas and size of governing boards 5019.5 Trustee ares; adjustment of boundaries 5300-5304 General provisions (conduct of elections) 5320-5329 Order and call of elections 5340-5345 Consolidation of elections 5360-5363 Election notice 5380 Compensation (of election officer) 5390 Qualifications of voters 5420-5426 Cost of elections 5440-5442 Miscellaneous provisions (re: returns, recounts, etc.) 35107 Eligibility; school district employees 35177 Campaign expenditures or contributions ELECTION CODE 10012 Candidate's statement 23510.5 Notice of election by secretary 24000 School district governing board election; number of votes; one or more than one member being elected, ballot instructions s 3 Liberty Union High School District Board Policy Classification: Bylaws of the Board Policy No. BP 9220 Page 2 of 2 Effective G-1S Subject: Governing Board Elections Revised 5-9S 24002 Forms; declaration of candidacy and notice to declare candidacy 24003 Sample ballot, notice of palling place and time of election 24004 More than one ballot for separate propositions GOVERNMENT CODE 85101 Previous or local conflicting limitations 85300-85307 Contribution limitations Service Employees International Union vs. Fair Political Practices Commission. Ninth Cir. Cal. 1992 WL 18475 S3 WEST COUNTY WASTEWATER DISTRICT 2910 Hilltop Drive Richmond,CA 94806-1974 LA Public Agency Telephone(510)222-6700 Fax(510)222-3277 J June 23, 1997 RECEIVED Mr. Stephen L. Wier, County Clerk Contra Costa County Board of Supervisors Administration Building '� 2 4 19W 651 Pine Street, Room 107 Martinez, CA 94553 CLERK BOARD OF SUPERVISORS CONTRA COSTA Co. Subject: November 4, 1997 Elections Request for Consolidation of Elections Dear Mr.Wier: The West County Wastewater District Board of Directors, at their June 3, 1997,board meeting, adopted Resolution No. 6-3-97C Declaring Elective Offices to be Filled, Setting Forth Provision that Candidates Pay for Statement of Qualifications, Requesting and Ordering the Consolidation of Election with Any Other Elections Held the Same Day(resolution attached). It is requested that the West County Wastewater District's election be consolidated with all other elections to be held on November 4, 1997, in all or part of the same territory. Please call me at(510) 222-6700 should you have any questions. Sincerel�y, `� a Michael D. Abramson District Manager MDA:paw Enclosure cc: Registration-Election Department comup:97ELECT2.DOC BOARD MEMBERS Leonard L. Battaglia Alfred M. Granzella William S.Oliver George H.Schmidt James D.Stewart BOARD ATTORNEY Alfred A.Cabral DISTRICT MANAGER Michael D.Abramson '•' RECEII,�I�D RESOLUTION OF THE BOARD OF DIRECTORS OF WEST CO WASTEWATER DISTRICT, COUNTY OF CONTRA COSTA, CALIFO JUN 2 4 1997 RESOLUTION NO. 6-3-97C CLERK BOARD OF SUPERVISORS CONTRA COSTA CO DECLARING ELECTIVE OFFICES TO BE FILLED, SETTING FORTH PROVISION THAT CANDIDATES PAY FOR STATEMENT OF QUALIFICATIONS, REQUESTING AND ORDERING THE CONSOLIDATION OF ELECTION WITH ANY OTHER ELECTIONS HELD THE SAME DAY WHEREAS, Section 10509 of the Elections Code of the State of California provides that the Secretary of this District shall deliver a notice to the County Clerk of Contra Costa County prior to the day fixed for the general District election stating the elective offices of the District to be filled at the election and whether the District or the candidate shall pay for publication of a statement of qualifications pursuant to Section 13307 of the said code; and WHEREAS, Section 13307(c)of the California Elections Code provides that a pro-rated share of the estimated cost of the candidate's statement may be collected at the time of filing the statement; and WHEREAS, other political subdivisions will be holding elections in the same territory or part of the same territory. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the West County Wastewater District, Contra Costa County, California, hereby authorize its Secretary to sign and deliver to the County Clerk of Contra Costa County the notice attached hereto and made a part of this resolution by this reference. BE IT FURTHER RESOLVED that the Board of Directors election be consolidated with all other elections to be held on the same day in all or part of the same territory. I HEREBY CERTIFY that the foregoing resolution was duly and regularly adopted by the Board of Directors of the West County Wastewater District, Contra Costa County, California at a regular meeting thereof held on the 3rd day of June 1997, by the following vote: AYES: Oliver. Schmidt, Stewart, Battaglia. Granaalla NOES: None ABSENT: Nona %e'cretary oyme Boardisdfbirectors s-^ West County Wastewater District Contra Costa County, California mol:ELECTION.DOC NOTICE OF ELECTIVE OFFICES TO BE FILLED IN THE WEST COUNTY WASTEWATER DISTRICT TO THE CLERK OF THE COUNTY OF CONTRA COSTA: YOU ARE HEREBY NOTIFIED that at the next general District election to be held in the above entitled District on November 4, 1997,the elective offices to be filled are as follows: three(3) members of the Board of Directors of the West County Wastewater District, at large. YOU ARE FURTHER NOTIFIED that in order to be qualified, a candidate must be a resident elector of the District. YOU ARE FURTHER NOTIFIED that the candidates are to pay for the publication of a statement of qualifications pursuant to Section 13307 of the Elections Code of the State of California and that a ten percent deposit on the pro-rated share of the estimated cost of the candidate's statement is to be collected at the time of filing the statement as provided by Section 13307 of the Elections Code. Statements are to be limited to a maximum of 300 words. YOU ARE FURTHER NOTIFIED that the Board of Directors election be consolidated with any and all other elections to be held on the same day in all or part of the same territory./ �C�Lw S retaryo Board o irectors y West Countastewater District Contra Costa County, California Dated: June 3, 1997 mwl:ELEMON.DOC 7BYRON14401 yron Union School District CONTRA COSTA COUNTY Byron HIGHWAY, BYRON, CALIFORNIA 94514-9251 (510)634-6644 FAX(510)634-9421 Peggy Green, Superintendent Byron Middle School i overy Bay Elementary School 14401 Byron Highway �e j�EKED 1700 Willow Lake Rd. Byron, CA 94514 f+ L•G Byron, CA 94514 (510)634-2128 (510)634-2150 Eric Prater,Principal J1JN 2 5 991 Sue Smith,Principal Grades 5-8 Grades K-5 CLERK BOARD OF SUPERVISORS Cp%IRA COSTA June 24, 1997 Board of Supervisors Contra Costa County 651 Pine Street, Suite 106 Martinez, CA 94553 Dear Board of Supervisors: Enclosed you will find a copy of our resolution that was approved by our Board of Trustees at their regular meeting of June 19, 1997, to file a consolidation of our election to be held November 4, 1997. Should you require additional information, please contact me. Sincerely, Peggy Green Superintendent PG:bn BEFORE THE GOVERNING BOARD OF THE BYRON UNION SCHOOL DISTRICT CONTRA COSTA COUNTY, CALIFORNIA IN THE MATTER REGARDING ) THE SPECIFICATION OF THE ) RESOLUTION 09-97 ELECTION ORDER FOR SCHOOL ) BOARD MEMBER ) WHEREAS, Education Code Section 5322 reauires that, in the event of any ordered election, a resolution be delivered to the County Superintendent of Schools and the Officer conducting the election. NOW THEREFORE BE IT RESOLVED that the Governing Board of the Byron Union School District and the Superintendent order the Superintendent of Contra Costa County to call an election. The purpose of the election is the election of board members. This election is to be held on Tuesday, November 4, 1997. BE IT FURTHER RESOLVED, that the Clerk of this Governing Board is hereby authorized and directed to certify the adoption of this resolution and to transmit certified copies hereof as required to the County Election Supervisor, the County Superintendent of Schools and the County Board of Supervisors. The foregoing Resolution was passed and adopted at a regular meeting of the Board of Trustees of the Byron Union School District on the 19th day of June, 1997, by the following vote: AYES: Jo Tennant , Phil Russick , Bill Bell , Debbie Ewing , Catherine Kutsuris NOES: ABSENT: C Catherine Kutsuris, President Byron Union School District Board of Trustees 1 June 23, 1997 Mi. VIES HEIM Jeanne Maglio, Clerk of the Board Contra Costa County Board of Supervisors 651 Pine Street, Room 106 Nmmnai Cahfomia•Founded 1923 Martinez, CA 94553 Re: November 4, 1997, Election y. ' y� Dear Ms. Maglio ' Enclosed please find an executed copy of Mt. View Sanitary District Resolution No. 905-97. This resolution addresses Ms. Roxana Dunniing ' Davis's letter dated May 16, 1997. �[.sazgrd If you should have any further questions, please call me at (510) 228- David R.CDDrrern 5635 ext. 10. Dstm MANAM Shed L.Rid& Sincerely, HOARD SPAtEpRY David J,Levy AT,oRmy Sheri L. Riddle Office Coordinator Randolph W.Leptien and Board Secretary ENam'EER Enclosure MT.VIEW SANITARY DISTRICT END OF ARTHUR ROAD P . 0 . HON 2757 MARTIN Ez,CA 94 55 3 510 - 228 - 5635 FAX 510 228 7 58 5 MT. VIEW SANITARY DISTRICT RECEIVEDJN 2 4 097 CONTRA COSTA COUNTY, CALIFORNIA RESOLUTION NO. 905-97 CLERKS ARDOF SUPERV1S!'-+ CONTRA COSTA CO. IN THE MATTER OF CALLING THE GENERAL DISTRICT ELECTION ON NOVEMBER 4, 1997, FOR THE ELECTION OF DIRECTORS The District Board of Mt. View Sanitary District does hereby resolve: 1. The General District Election will be held within the same District on November 4, 1997, for the election of directors. The Contra Costa County Board of Supervisors is requested to consolidate the General District's Elections with the General Election in Contra Costa County to be held on November 4, 1997. The County Clerk is requested to issue declaration of candidacy papers t0 interested persons. 2. The offices that are up for election on November 4, 1997, the present incumbent and whether the term is a full term or short term are as follows: Office Incumbent Term Director Stanley R. Caldwell Full Term Director Gregory T. Pyka Full Term 3. The qualifications to be a candidate for director pursuant to the Sanitary District Act of 1923 is that the candidate be a resident voter in the Mt. View Sanitary District. 4. Directors are elected at large. Attached marked Exhibit "A" is a map of the District. 5. The cost of publication of candidate's statement shall be paid by the candidate pursuant to Election Code Section 10012. The prorated share of estimated cost of the candidate's statement shall be collected at the time of filing a candidate's statement. 6. This Resolution shall constitute the District's regulations to govern the described election. The Secretary is instructed to send certified copies of this resolution to the Board of Supervisors of Contra Costa County as the District requests that the General District Election be consolidated with the General Election on November 4, 1997, and to Stephen L. Weir, County Clerk, with the request that a copy be given to each candidate as the District's regulations affecting candidates and be delivered to each candidate, along with nomination papers. The foregoing Resolution was adopted by the Board of Directors of Mt. View Sanitary District at an adjourned meeting held on June 19, 1997, by the following vote AYES: Directors Caldwell, Castro, and Passey, Vice President Sakazaki, and President Pyka NOES: None ABSENT: None ABSTAIN: None EGORY T. PYKA President C-5) SHERI L. RIDDL , Secretary SECRETARY'S CERTIFICATE I, Sheri L. Riddle, Secretary to the Mt. View Sanitary District, do hereby certify as follows: The foregoing is a full, true, and correct copy of a resolution duly adopted at an adjourned regular meeting of the Board of Directors of said District, duly and regularly and legally held at the regular meeting place thereof on June 19, 1997, of which meeting all of the members of said Board had due notice and at which a majority thereof was present. At said meeting said resolution was upon motion duly seconded and adopted by the vote as therein set forth. I have carefully compared the same with the original minutes of said meeting on file and of record in my office and that said resolution is duly entered of record in the minutes and the foregoing is a full, true and correct copy of the original resolution adopted at said meeting and entered in said minutes. Said resolution has not been amended, modified or rescinded since the date of its adoption and the same is now in full force and effect. Dated: June 23, 1997 Keri L. Riddle, SECRETARY OF THE DISTRICT BOARD OF MT. VIEW SANITARY DISTRICT, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA rt rt rt u � _ � M r Fav CONrA amv-ZrwP q Y V YT Yt h iJ IV � .yam.+ Mu ' arra I is. ,�: 'S:vr , ,Fy,.�•+o .:f•. ili-,Y �. .]�r�o .y1 .�= at ar•• .� t�bnt � y Jy ♦ S"'CamY' O{ - d^'I r: �+ yuEPa � ` �Q..:iS �!• •vtM :: •y _- .`r: ` s > �/• Q I a E � l :ic"" 1 � y C V•r #- • ^f .i "�+`aiAl' ��`/(��' � a u Q. 00 F I ♦ � r C Ap .� �� - .4Yu..r+ � / '�Y!"}�'Cn1r]s1 •+ � wt4 v �� M�� `� � kms. �1 � 1 �j } f.1lf r �F.LI �� ( O. • � ++1 fT = i�-1��d S �a"� � .t',�•• Z vtrca i I ..av �� : �.`-"'�O _ ,/J III • �/�"—�t� �11M�00 „��•]• i.S ptt JP .g. um.n'r ..tt—. , *7 �q �lj�,. "4 S � r� F •i�D rf o S�.r z C } v, � � !G_�...y'OtrW...,{�'.j,��i _ � ,�+I�y I �� r `,,\ •• 0ib A a it ._� an_ sI di ��:'fs ,/af` , , tr• �..tiw : A �-' C zL�'r.��°.'I E � �E /�'�/^�jv�..�t�''Y.w+w fE � �'�� r,% '••.� (/ �4 _r,.jA_s.Y•,. i . ��.. a ,E r.n. o. � � ? fj n�y'k�ptt�`y� a��• uJai Ls..._.! I r C^, dy-' ^�N l r•� q ai � I _t_.` _ I I �w�+.+ M �'h, a,!/'� •a_..__ f3� r:Y I � - • �9 I �/"� �I r :" � � ,ry cel-^,�*•f� tT e.n !w u r.• � _.. rZ'N Cu'NT/A(Li!'GY z MAP Ai*,tt�g�rrru .i8 Em d'1HE}iN.taO: � M • M. . � ♦err/r"'� N fC� C'JN7/M1AlDy� y ��+"'� �'•n""�� 1 .y moi`v. .4 ^ � _ '�-^"� •i x ' „�`Y: r °�`' �R �r • u `"EC.�.,:..•�� \�' ':. 5-r ✓!"�/7�n!eu s Y`I a` � ri°°^v i Y�3la 'x 1 ` ♦ � "'i -ce _ its f n�fEf. .�\��.�. .�� ss i .�'n"-r✓ i r -lt 1� � ' �"' ° q r,•.�'��,"�.-jc:j... � �r'a�°��'d G 4`SG� '�•—"'r"—{' %J 4.�. ` z Z T� r/�. �' ,." / -`� `" -iWY _` a ';ee•-cr��-- ' ^.Y`: t•a a �' � .r f . , ,..+i}, yl � -..�.� s- � �...jji`i:L•�""L.y r^lam eY' �" ar ,. /j fi �2 s 1//��„'•' r ...�i .y.' fi a "a' �" .'_ to ,' �{ J r++ .^ 4J��J ��aa .:�•4�'i'T�`ia+on.��,-„L��y.,w�"tid,1/i 5 �s N Clio File: 135-9417B.4.1 THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order of July 8, 1997 by the following vote: AYES: Supervisors Rogers, Uilkema, Gerber, Canciamilla, DeSaulnier NOES: None ABSENT: None RESOLUTION NO. 97/369 SUBJECT: Approving Plans and Specifications for North Richmond Center for Health 801 Chesley Avenue, Richmond (CP#97-33) Budget Line Item No. 6971-4528 Authorization No. 0927-WH528B WHEREAS plans and specifications for North Richmond Center for Health, 801 Chesley Avenue, Richmond, have been filed with the Board this day by the Director of General Services; and WHEREAS plans and specifications were prepared by The Ratcliff Architects; and WHEREAS the cost estimate for the initial construction contract is $1,266,000.00, Base Bid only; and WHEREAS the Board has obtained the general prevailing rates of wages, which shall be the minimum rates paid on this project; and WHEREAS the Board found that a Negative Declaration pertaining to this project was published, and concurred in the findings that the project does not have a significant effect on the environment and directed the Community Development Director to file a Notice of Determination with the County Clerk on July 8, 1997; IT IS BY THE BOARD RESOLVED that said plans and specifications are hereby APPROVED. Bids for this work will be received on August 7, 1997 at 2:00 p.m., and the Clerk of this Board is directed to publish a Notice to Contractors in accordance with Section 22037 of the Public Contract Code, inviting bids for said work, said Notice to be published in West County Times . The Director of General Services is directed to mail notices to the construction trade journals specified in Section 22036 of the Public Contract Code at least 30 days before the date of opening the bids; and IT IS FURTHER RESOLVED that the Director of General Services, or his designee, is AUTHORIZED to issue bid Addenda, as needed, for clarification of the contract bid documents, provided the involved changes do not significantly increase the cost estimate for the initial construction contract. I hereby caft that this Is a tote and correct eopy of as action taken and entered an the minutes of do Board of SupowTol on( j dayq"n. ATMSMEO: J 11 t5 77 PHIL BATCHELOR,Cerlc f')o board of Supervisors and County Adminlstra GaVtaY Orig. Dept.: General Services Dept. - Architectural Division cc: General Services Department Architectural Division G.S. Accounting File: 135-9417/A.5 Auditor-Controller Community Development Dennis Barry Consultant(via A.D.) Health Services Department (via A.D.) HA1994\1359417\41017198.WPD G&Is r GENERAL SERVICES DEPARTMENT Architectural Division 1220 Morello Avenue, Suite 100 Martinez, California 94553-4711 (510) 313-7200 FAX: 313-7299 MEMORANDUM Date: June 30, 1997 File: 135-94178.4.4 TO: Board of Supervisors FROM: Barton J. Gilbert, Director o0enderaNSearvi"c0s SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS FOR NORTH RICHMOND CENTER FOR HEALTH; Agenda Date July 8, 1997 Authorization No. WH52813 The Director of General Services is recommending that the Board approves plans and specifications for construction for a Center for Health in North Richmond and advertise for bids on July 8, 1997. In response to requests from the Health Services Department and the Center for Health Advisory Board, the Director of General Services will recommend approval of a local hire requirement that will be added to the approved plans and specifications by addendum. The addendum will require the contractor to demonstrate reasonable efforts to employ 25% of the project work force from residents of West Contra Costa County. The language for the requirement is under review and will be submitted as an addendum to the bid and construction documents on July 15 or July 22, 1997. Bids are scheduled to be opened on August 7, 1997. The City of Richmond recommended distribution of$550,000.00 of Chevron USA Five-Point Program Funds to this project, on the condition that the "Center for Health must be constructed and operating within 18 months [from the City Council meeting of February 25, 1997] or the County will forfeit the funds." This is a tight schedule for design and construction of a health facility and it is important to solicit bids as soon as possible so that funding will not be jeopardized. H11994\13594M410172 1 M.W PD RDHAs cc: TO: BOARD OF SUPERVISORS .�� Contra Cosi FROM: Harvey E . Bragdon County Director of Community Development " DATE : July 8, 1997 SUBJECT: Reallocation of FY 1996/97 Community Development Block Grant Funds - Pedestrian Walkway on Loftus Road Project SPECIFIC REQUEST (S) OR RECOM2,1ENDATIONS (S) 6 BACKGROUND AND JUSTIFICATION RECOMMENDATIONS APPROVE the reallocation of $9, 000 in FY 1996/97 Community Development block Grant (CDBG) funds allocated to Project 496-32 Pedestrian Walkway on Loftus Road to project 497-25 Loftus Road Pedestrian Path Project (FY 1997/98 ) . AUTHORIZE the Deputy Director - Redevelopment or his designee to carry forward $9, 000 in unexpended funds from project 496-32, (Pittsburg Unified School District FY 1996/97) , Pedestrian Walkway on Loftus Road to project #97-25 (Public Works Department FY 1997/98) , Loftus Road Pedestrian Path Project . FISCAL IMPACT No General Funds are involved (U. S . Department of Housing and Urban Development funds) . BACKGROUND / REASONS FOR RECOMMENDATIONS See attached. CONTINUED ON ATTACHMENT: _X—YES SIGNATURE : _RECOMMENDATION OF COUNTY ADMINISTRATOR _ CO NDAT ON OF BOARD COMMITTEE APPROVE OTHER SIGNATURE (S) : ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A _ UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Source: Randall C. Slusher 335-1259 ATTESTED 9 9 Orig. Dept . Community Development PHI BAT 4ELO , CL•RK OF cc: County Administrator THE BOARD OF SUPERVISORS County Counsel AND COUNTY ADMINISTRATOR Auditor-Controller Pittsburg Unified Sch. Dist. Public Works Department (via Community Development) r RCS/CCCCSD97 .BOS BY ca. DEPUTY ,,1 BACKGROUND AND REASONS FOR RECOMMENDATION: In FY 1996/97 the Board of Supervisors approved an allocation of $9, 000 in CDBG funds to the Pittsburg Unified School District for the construction of a pedestrian walkway on Loftus Road. The Pittsburg Unified School District however, was unable to garner sufficient funds to complete the walkway project during the 1996/97 program year. The Contra Costa County Public Works Department, in collaboration with the Pittsburg Unified School District, applied for and was allocated $49, 000 in FY 1997/98 CDBG funds for construction of the pedestrian pathway on Loftus Road. The School District has requested that the $9, 000 allocated in FY 1996/97 be combined with the FY 1997/98 funds allocated for the pathway project (attachment A) . The combined FY 1996/97 and FY 1997/98 funds in the amount of $58, 000 is sufficient to complete the project . P ITTSBURG UNIFIED SCHOOL DISTRICT 2000 RAILROAD AVENUE :• PITTSBURG B• CALIFORNIA 94565 PHONE; (510)473-4284 BUSINESS SERVICES FAX: (510)473-4273 Gloria Gamblin,Business Manager Viotet Aietio,Sr.Account Clerk Joseph C.Sheehan,Finance Director Mary Ann Brown,Sr.Account Clerk Lori Anzini,Network Services Director Lee Ann Sandler,Sr.Account Clerk Judy Blakemore,Administrative Secretary Metes Goble,District Clerk Beverly Conlin,Business Services Technician March 5, 1997 Tom Torlakson State Assemblyman 815 Estudillo St. Martinez, CA 94553 Dear Assemblyman Torlakson: The Pittsburg Unified School District truly appreciates your support for the Pedestrian Walkway on Loftus Road. Your assistance has affected all areas of this project with the efforts of the Community Block Grant Program,CCC Public Works and Pittsburg Unified School District. Your support has been instrumental in bringing the three agencies together to focus on this project as follows: • The Community Development Block Grant(CDBG)will assist with the funding allocation. The CDBG 1997/98 recommended grant is$49,000 plus$9,000 from the CDBG 1996/97 award which will fully fund the project(See attached). • The CCC Public Works Department will take the lead on this project. This staff will arrange for contracts, change orders, design,engineering and the construction of the project. • The Pittsburg Unified School District has agreed to allow the CDBG staff to transfer its' 1996197 grant of$9,000 to the CCC Public Works Department. The District will also work with the CCC Public Works Department on communications to the parents of students attending Willow Cave Elementary School. Again, thank you for your continued support with the Pedestrian Walkway on Loftus Road. If you have questions, please contact me at(510)473-4235. Sincerely, Gloria Gamblin Business Manager GGljb cc: Henry Dorsey, Interim Superintendent Overlin Zamora,MOTF Director Larry Jones,CDBG Program Heather Ballenger,CCC Public Works Attachment h:kdbgtak �^l p 44N H C� 555O777H � N �Nyy G?� CH yp N T+ GNVOi' OOtNp 5700 bfgNM � Y1 0Qv�11^ N O � ON C � 1� .p OO N yp� h 00 alt e��y �Cn $ N N iR VI N N N Vi f� N N .j�. VHF Vi N a N � N h �► {f i N N N a Ea m � e p Q U. G 3 a IL 15 ' O 8 u ,a c a tt ell g a . , . k i ih �N g i a .0 � q . � du771� � �J � ZCq � 4 �� m � � UF � CJ � iG � N s-1 O Yt �O F ao 4h .-� ti .Mi H w Cl+ O N M d H 1p M N N N N N N N W o �s $ aooaaa � o $ $ 000aaoo $ aoaoo T0144L F.032 TO: BOARD OF SUPERVISORS Contra FROM: Harvey E. Bragdon COJlC1 Director of Community Development County DATE . July 8, 1997 " SUBJECT: Reallocation of FY 1996/97 Community Development Block Grant Funds - Knightsen Frontage Improvement Project SPECIFIC REQUEST (S) OR RECOMMENDATIONS (S) 6 BACKGROUND AND JUSTIFICATION RECOMMENDATIONS APPROVE the reallocation of $40, 000 in FY 1996/97 Community Development Block Grant (CDBG) funds allocated to Project #96-30 Knightsen Avenue Frontage Improvements to Project #97-32 Knightsen Avenue Frontage Improvement (FY 1997/98) . AUTHORIZE the Deputy Director - Redevelopment or his designee to carry forward $40, 000 in unexpended funds from project #96-30, (Knightsen Town Advisory Council FY 1996/97) , Knightsen Avenue Frontage Improvements to project #97-32 (Public Works Department FY 1997/98) , Knightsen Avenue Frontage Improvements . FISCAL IMPACT No General Funds are involved (U.S . Department of Ho sing and Urban Development funds) . U CONTINUED ON ATTACHMENT: _X—YES SIGNATURE :L.1z/��- _RECOMMENDATION OF COUNTY ADMINISTRATOR _ C MMENDA ON OF ARD COMMITTEE APPROVE OTHER SIGNATURE (S) : ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS. I HEREBY CERTIFY THAT THIS IS A -Z UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Source: Randall C. Slusher 335-1259 oQ ATTESTED Iq9 Orig. Dept . Community Development PHI At C�'BLOR, CLERK OF cc: County Administrator THE BOARD OF SUPERVISORS County Counsel AND COUNTY ADMINISTRATOR Auditor-Controller Knightsen Town Advisory Council Public Works Department (via Community Development) RCS/CCCCSD97 .BOS BY �• DEPUTY BACKGROUND AND REASONS FOR RECOMMENDATION: In FY 1996/97 the Board of Supervisors approved an allocation of $40, 000 in CDBG funds to the Knightsen Town Advisory Council for frontage improvements . The Knightsen Town Advisory Council however, was unable to garner sufficient funds to complete the project during the 1996/97 program year. The Contra Costa County Public Works Department, in collaboration with the Knightsen Town Advisory Council, applied for and was allocated $20, 000 in FY 1997/98 CDBG funds for frontage improvements . The Knightsen Town Advisory Council has requested that the $40, 000 allocated in FY 1996/97 be combined with the FY 1997/98 funds allocated for frontage improvements (attachment A) . The combined FY 1996/97 and FY 1997/98 funds in the amount of $60, 000 is sufficient to complete the project . , �IGHTSZY, C,, Knightsen Town Advisory„ _Counci 1 -- Knightsen Community Council i' P.O. Boa 170 Knightsen, CA 94548 srlZZ GOD'S cOvs 4� June 18, 1997 r v - o i - Randall Slusher Community Development Dept. —a o 4th Floor North Wing 651 Pine Street Martinez, California 94553-0095 Dear Randy: The Knightsen Town Advisory Council would like the $40,000 grant made for the 1996-1997 year to KTAC for the Knightsen Avenue downtown frontage improvement project be transferred and added to the 1997-1998 grant of$20,000 made to Contra Costa County Public Works Department for the same project so that it may be bid as one project, hopefully making the tunds go farther. If I can be of any further assistance in this project, please do not hesitate to call. eery truly yours, SETH H. COCKRELL Chairman SHC/rc cc: Public Works To: BOARD OF SUPERVISORS FROM: William Walker, MD Health Services Director U� ` l Contra DATE: June 19, 1997 — Costa County 3UBJEC t CTontra Costa Health Plan provider credentialing SPECIFIC REQUEST(S) OR RECOMMENDATION(S) 4 BACKGROUND AND JUSTIFICATION I. RECOMMENDATION: Approve the providers (listed on the attachment) recommended by the Contra Costa Health Plan Quality Council on May 23, 1997. II. FINANCIAL IMPACT: None. III. BACKGROUND: The National Committee on Quality Assurance (NCQA) has requested evidence of Board Approval for each Contra Costa Health Plan provider be contained within the provider's credential file. The recommendations were made by the Contra Costa Health Plan Credentialing Committee and approved by the Contra Costa Health Plan Quality Council. / CONTINUED ON ATTACHMENTf>vv YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF BOARD COMMITTEE APPROVE _ OTHER SIGNATURE(S) ACTION OF BOARD ON July 8. 1997 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS X._ UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Milt Camhi CC: Auditor Controller ATTESTED July 8, 1997 County Administrator Phil Batchelor, Clerk of the Board of Health Services Director Supervisor38ndrAuntyAdminiSUalot C.C.H.P. Provider Affairs (att. Susanne Penfold) //q• /(o /, M392/7.83 RV `� JCS ' ��a�W////.�iS/ nreury PROVIDERS RECOMMENDED by Contra Costa Health Plan's QUALITY COUNCIL, May 1997. # SMcially 075 Argenal,Agustin,M.D. Internal Medicine and Cardiology 189 Baker,Ed,M.D. OHIGYN 181 Barbarosh,George,Ph.D. Clinical Psychology 105 Barker, William T,MFCC Clinical Psychology 408Bean,Gary,M.D. Pediatrics 529' Bhat,Kaleiyathodi Naras, M.D. Internal Medicine and Allergies 295 Cloutier, Steven,A. Ph.D.,B.A., M.A. Clinical Psychology 125 Dailey,Kathi,MFCC Marriage, Family&Child Counseling 108 Dea, Doris, MFCC, MA Marriage,Family&Child Counseling 128 Gressel,Josh, MFCC and Psychologial Assistant Marriage,Family&Child Counseling 026' Hood,Robert, Y.M.D. Psychiatry 153 Kacerguis,Mary Ann, PhD. MFCC Marriage,Family&Child Counseling 202 King,Janice. L. MFCC, MA, BA Marriage, Family&Child Counseling 263 Lee,Franklin,OD Optometry 044' Leong,Craig,M.D. Ophthalmology 296 Leon,Ronald,L. M.D. Psychiatry 395 Mehler, Katherine, Ph.D,MFCC., MA., BSc. Clinical Psychology; 278 Montgomery,Fran,LCSW CIinical Social Worker 126 Nelson, Butler,Ph.D.,MFCC, Marriage,Family,Child Counselor - 191' Olds, Ruthanne, MFCC,MA Marriage,Family,'&Child Counsellor 506 Parson,Nils,MD Thoracic&General Surgery 103 Patel, Swati,M.D. Internal Medicine&Nephrology 253' Ray, Sanjay,M.D. Internal Medicine& Cardiovascular Diseases 022' Rounds,Otis, M.D. Internal Medicine and Primary Care 236 Rubin,Barton,Ph.D. Clinical Psychology; 282 Ruzicano,Raymond,MD Psychiatry 134 Sanders,Enid,Ph.D. Clinical Psychology' 221 Schwab,Michael,MD Psychiatry 127 Shelton, Steven,Ph.D. Clinical Psychologist 205 Shenkin,Budd, M.D. Pediatrician and primary care 119 Silverman-Foote,Audry,MFCC Marriage, Family;'&Child Counsellor 436 Sin,Arther,OD Optometry 034 Stoddard,Frederick,M.D. Psychiatry 159 Torres,Vivian, LCSW Clinical Social Work 028 Wilson,Reynaldo, DDS General Dentistry 025 Withers,Corann,OD Optometry 64Zai. Dennis,M.D. tGastrocriterolo smp 91:gc2bs 1 11y4 RESOLUTION NO. 9 7/3 5 3 Dated: July 8 , 1997 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, AUTHORIZING THE ISSUANCE AND SALE OF BONDS OF THE MARTINEZ UNIFIED SCHOOL DISTRICT, PRESCRIBING THE TERMS OF SALE OF SAID BONDS, APPROVING FORMS OF AND AUTHORIZING DISTRIBUTION OF OFFICIAL NOTICE OF SALE AND NOTICE OF INTENTION TO SELL BONDS, DELEGATING TO THE COUNTY TREASURER AUTHORIZATION TO AWARD BID FOR SAID BONDS, AND AUTHORIZING EXECUTION OF NECESSARY CERTIFICATES. WHEREAS, an election was duly called and regularly held in the Martinez Unified School District, County of Contra Costa, California (herein called the "District"), on June 6, 1995, at which the following proposition was submitted to the electors of the District: "Shall the Martinez Unified School District issue bonds in the amount of $23,000,000 to renovate Martinez Junior High School, modernize, construct, acquire or replace school facilities, improve school grounds, finance sewer and drainage projects for school property, and provide for long tern capital improvements district-wide, which bonds shall bear interest at a rate not to exceed the legal limit, and shall mature no later than August 2014, the final maturity of the District's currently outstanding bonds?"; and WHEREAS, at least two-thirds of the votes cast on said proposition were in favor of issuing said bonds; and WHEREAS, $11,999,913.75 aggregate principal amount of said bonds,designated "Martinez Unified School District General Obligation Bonds, Election of 1995, Series 1995" have heretofore been issued and sold; and WHEREAS, the Board of Trustees of the District has requested this Board of Supervisors of the County of Contra Costa (the "County") to authorize and consummate the sale and issuance of a portion of said bonds in a single series designated the "Martinez Unified School District General Obligation Bonds, Election of 1995, Series 1997" in an aggregate principal amount not exceeding $11,000,086.25, according to the terms and in the manner set forth in a resolution duly adopted by the Board of Trustees of the District on June 26, 1997, a certified copy of which has been filed with the Clerk of this Board of Supervisors; and SF2-75838.1 WHEREAS, the Board of Trustees of the District has further deemed it necessary and desirable that this Board of Supervisors authorize the sale of said bonds by a competitive sale to the highest responsible bidder; and WHEREAS, this Board of Supervisors has determined that it is necessary and desirable that bonds of said authorized issue be issued and sold for the purposes for which authorized and on the terns and conditions and in the manner set forth in said resolution of the Board of Trustees of the District; and WHEREAS, there have been submitted and are on file with the Clerk of this Board of Supervisors proposed forms of an Official Notice of Sale of Bonds and a Notice of Intention to Sell Bonds, with respect to not to exceed $11,000,086.25 aggregate principal amount of Martinez Unified School District General Obligation Bonds, Election of 1995, Series 1997, proposed to be sold; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CONTRA COSTA AS FOLLOWS: Section 1. Recitals: All of the above recitals are true and correct. Section 2. District Resolution Incorporated: The resolution of the Board of Trustees of the District adopted on June 26, 1997, is incorporated herein by reference and all of the provisions thereof are made a part hereof and shall be applicable to the bonds herein provided for, except as herein otherwise expressly provided. Section 3. Authorization and Designation of Bonds: This Board of Supervisors hereby authorizes, on behalf of the Martinez Unified School District, the sale of not to exceed $11,000,086.25 aggregate principal amount of bonds of the District by competitive sale to the highest bidder, and designates said bonds to be issued and sold as the "Martinez Unified School District General Obligation Bonds, Election of 1995, Series 1997' (the "Series 1997 Bonds" or the 'Bonds"). The Series 1997 Bonds shall be issued as current interest Bonds, as provided in Section 5 hereof. The Series 1997 Bonds shall be issued and sold as provided herein, and any necessary and desirable terms as are not finally determined herein shall be fixed upon the sale of the Bonds by the Treasurer-Tax Collector of the County (the "County Treasurer") as recited in the Certificate of Award described in Section 12(c) hereof (the "Certificate of Award"). Section 4. Form of Bonds: Execution: (a) Book-Entry. The Depository Trust Company, New York, New York, is hereby appointed depository for the Series 1997 Bonds. The Series 1997 Bonds shall be issued in book-entry form only, and shall be initially registered in the name of "Cede & Co.," as nominee of The Depository Trust Company, and registered ownership of the Series 1997 Bonds may not thereafter be transferred except as provided in Section 9 hereof. One bond certificate shall be issued for each maturity of the Series 1997 Bonds. SF2-75838.1 2 (b) Form of Certificates. The Series 1997 Bonds shall be issued in fully registered form without coupons. The Series 1997 Bonds and the Paying Agent's certificate of authentication and registration and the form of assignment to appear on each of them, shall be in substantially the form attached hereto as Exhibit A, with necessary or appropriate variations, omissions and insertions as permitted or required by this Resolution; provided, that if a portion of the text of any Series 1997 Bond is printed on the reverse of the Series 1997 Bond, the following legend shall be printed on the Series 1997 Bond: "THE PROVISIONS OF THIS BOND ARE CONTINUED ON THE REVERSE HEREOF AND SUCH CONTINUED PROVISIONS SHALL FOR ALL PURPOSES HAVE THE SAME EFFECT AS THOUGH FULLY SET FORTH AT THIS PLACE." (c) Execution of Bonds. The Series 1997 Bonds shall be signed by the manual or facsimile signatures of the Chair of this Board of Supervisors and of the County Treasurer, and countersigned by the manual or facsimile signature of the Clerk of this Board of Supervisors or by a deputy of either of said Clerk or of the County Treasurer. The Series 1997 Bonds shall be authenticated by a manual signature of a duly authorized officer of the Paying Agent (as defined in Section 8(a) hereof). (d) Valid Authentication. Only such of the Series 1997 Bonds as shall bear thereon a certificate of authentication and registration as described in subsection (b), executed by the Paying Agent, shall be valid or obligatory for any purpose or entitled to the benefits of this Resolution, and such certificate of the Paying Agent shall be conclusive evidence that the Series 1997 Bonds so authenticated have been duly authenticated and delivered hereunder and are entitled to the benefits of this Resolution. (e) Identifying Number. The Paying Agent shall assign each Series 1997 Bond authenticated and registered by it a distinctive letter, or number, or letter and number, and shall maintain a record thereof at its principal corporate trust office, which record shall be available to the District and the County for inspection. Section 5. Terns of Bonds: (a) Date of Bonds. The Series 1997 Bonds shall be dated August 1, 1997, or such other date as shall be specked in the Certificate of Award. (b) Denominations. The Series 1997 Bonds shall be issued in denominations of $5,000 principal amount or any integral multiple thereof. (c) Maturity. The Series 1997 Bonds shall mature on the date, in each of the years, in the principal amounts and in the aggregate principal amount as shall be specified in the Certificate of Award. No Series 1997 Bond shall mature prior to August 1, 1998, and no Series 1997 Bond shall mature later than August 31, 2014. No Series 1997 Bond shall have principal maturing on more than one principal maturity date. The Certificate of Award may provide that no Series 1997 Bonds shall be issued. (d) Interest. As used in this Resolution and in the Bonds, the terms "interest payment date," and "interest date" shall be interchangeable, and shall mean February 1 and August 1 of each year, or such other dates as shall be specified in the Certificate of Award. SF2-75838.1 3 The Series 1997 Bonds shall bear interest at an interest rate not to exceed ten per cent (10%) per annum, fust payable on August 1, 1998, and thereafter on February 1 and August 1 in each year (or on such other initial and semiannual interest payment dates as shall be specified in the Certificate of Award, computed on the basis of a 360-day year of twelve (12) 30-day months. Each Series 1997 Bond shall bear interest from the interest payment date next preceding the date of authentication thereof, unless it is authenticated as of a day during the period after the Record Date (as defined in Section 6(b) herein) immediately preceding any interest payment date to and including such interest payment date, in which event it shall bear interest from such interest payment date, or unless it is authenticated on or before the Record Date preceding the first interest payment date, in which event it shall bear interest from its date; provided, that if, at the time of authentication of any Series 1997 Bond, interest is in default on any outstanding Series 1997 Bonds, such Series 1997 Bond shall bear interest from the interest payment date to which interest has previously been paid or made available.for payment on the outstanding Series 1997 Bonds. Section 6. Payment: (a) Principal. The principal of the Series 1997 Bonds shall be payable in lawful money of the United States of America to the person whose name appears on the bond registration books of the Paying Agent (as described in Section 8(c) hereof) as the registered owner thereof (the "Owner"), upon the surrender thereof at the principal corporate trust office of the Paying Agent. (b) Interest; Record Date. The interest on the Series 1997 Bonds shall be payable in lawful money of the United States of America to the Owner thereof as of the close of business on the fifteenth day of the month preceding an interest payment date (the "Record Date"), whether or not such day is a business day, such interest to be paid by check or draft mailed on such interest payment date to such Owner at such Owner's address as it appears on the bond registration books described in Section 8(c) or at such address as the Owner may have filed with the Paying Agent for that purpose (except the payment shall be made in immediately available funds (e.g., by wire transfer) to any Owner of at least one million dollars ($1,000,000) of outstanding Series 1997 Bonds who shall have requested in writing such method of payment of interest prior to the close of business on the Record Date immediately preceding any interest payment date). So long as Cede & Co. or its registered assigns shall be the Owner of the Series 1997 Bonds, payment shall be made in immediately available funds as provided in Section 9(d) hereof. (c) Payment Fund: (a) Principal and interest due on the Series 1997 Bonds shall be paid from the interest and sinking fund of the District as provided in Section 15146 of the Education Code. . Section 7. Redemption Provisions: (a) Optional Redemption. The Series 1997 Bonds shall be subject to redemption at the option of the District on the dates and terms provided herein, or on such other dates and terms as shall be specified in the Certificate of Award. The Certificate of Award may provide that the Series 1997 Bonds shall not be subject to optional redemption. SF2-75838.1 4 Unless otherwise specified in the Certificate of Award, the Series 1997 Bonds shall be subject to optional redemption as follows: Series 1997 Bonds maturing on or before August 1, 2007, shall not be subject to redemption prior to their respective stated maturity dates. The Series 1997 Bonds maturing in each year beginning August 1, 2008, shall be subject to redemption prior to their respective stated maturity dates, at the option of the District, from any source of available funds, as a whole or in part on any date on or after August 1, 2007. If less than all of the Series 1997 Bonds are called for redemption, such bonds shall be redeemed in inverse order of maturities or as otherwise directed by the District, and if less than all of the Series 1997 Bonds of any given maturity are called for redemption, the portions of such bonds of a given maturity to be redeemed shall be determined by lot. Unless otherwise specified in the Certificate of Award, the Series 1997 Bonds redeemed at the option of the District shall be redeemed at the following prices (expressed as a percentage of the principal amount of the Series 1997 Bonds called for redemption), together with interest accrued thereon to the date of redemption: Optional Redemption Date Redemption Price August 1, 2007 through July 31, 2008 101% August 1, 2008 and thereafter 100% (b) Mandatory Sinking Fund Redemption. The Series 1997 Bonds, if any, which are designated (at the option of the purchaser thereof) in the Certificate of Award as Series 1997 Term Bonds shall also be subject to redemption prior to their stated maturity dates, without a redemption premium, in part by lot, from mandatory sinking fund payments in the amounts and in accordance with the terms to be specified in the Certificate of Award. The principal amount of each mandatory sinking fund payment of any maturity shall be reduced proportionately by the amount of any Series 1997 Bonds of that maturity optionally redeemed prior to the mandatory sinking fund payment date. The Certificate of Award may provide that the Series 1997 Bonds shall not be subject to mandatory redemption. The Auditor-Controller of the County is hereby authorized to create such sinking funds or accounts for the Series 1997 Bonds as shall be necessary to accomplish the purposes of this section, (c) Notice of Redemption. Notice of redemption of any Series 1997 Bonds shall be given by the Paying Agent upon the written request of the District. Notice of any redemption of Series 1997 Bonds shall be mailed postage prepaid, not less than thirty (30) nor more than sixty (60) days prior to the redemption date (i) by first class mail to the respective Owners thereof at the addresses appearing on the bond registration books described in Section 8(c), (ii) by secured mail to all organizations registered with the Securities and Exchange Commission as securities depositories, (iii) to at least two information services of national recognition which disseminate redemption information with respect to municipal securities, and (iv) as may be further required in accordance with the Continuing Disclosure Certificate of the District described in Section 15. SF2-75838.1 5 Each notice of redemption shall contain all of the following information: (a) the date of such notice; (b) the name of the Bonds and the date of issue of the Bonds; (c) the redemption date; (d) the redemption price; (e) the dates of maturity of the Bonds to be redeemed; (f) (if less than all of the Bonds of any maturity are to be redeemed) the distinctive numbers of the Bonds of each maturity to be redeemed; (g) (in the case of Bonds redeemed in part only) the respective portions of the principal amount of the Bonds of each maturity to be redeemed; (h) the CUSIP number, if any, of each maturity of Bonds to be redeemed; (i) a statement that such Bonds must be surrendered by the Owners at the principal corporate trust office of the Paying Agent, or at such other place or places designated by the Paying Agent; and (j) notice that further interest on such Bonds will not accrue after the designated redemption date. (d) Effect of Notice. A certificate of the Paying Agent or the District that notice of call and redemption has been given to Owners and to the appropriate securities depositories and information services as herein provided shall be conclusive as against all parties. The actual receipt by the Owner of any Series 1997 Bond or by any securities depository or information service of notice of redemption shall not be a condition precedent to redemption, and failure to receive such notice, or any defect in the notice given, shall not affect the validity of the proceedings for the redemption of such Bonds or the cessation of interest on the date fixed for redemption. When notice of redemption has been given substantially as provided for herein, and when the redemption price of the Bonds called for redemption is set aside for the purpose as described in subsection (e) of this Section, the Bonds designated for redemption shall become due and payable on the specified redemption date and interest shall cease to accrue thereon as of the redemption date, and upon presentation and surrender of such Bonds at the place specified in the notice of redemption, such Bonds shall be redeemed and paid at the redemption price thereof out of the money provided therefor. The Owners of such Bonds so called for redemption after such redemption date shall look for the payment of such Bonds and the redemption premium, if any, thereon only to the interest and sinking fund or the escrow fund established for such purpose. All Bonds redeemed shall be cancelled forthwith by the Paying Agent and shall not be reissued. (e) Redemption Fund. Prior to or on the redemption date of any Bonds there shall be available in the interest and sinking fund of the District, or held in trust for such purpose as provided by law, monies for the purpose and sufficient to redeem, at the premiums payable as in this resolution provided, the Bonds designated in said notice of redemption. Such monies so set aside in any such escrow fund shall be applied on or after the redemption date solely for payment of principal of and premium, if any, on the Bonds to be redeemed upon presentation and surrender of such Bonds, provided that all monies in the interest and sinking SF2-75838.1 6 fund of the District shall be used for the purposes established and permitted by law. Any interest due on or prior to the redemption date shall be paid from the interest and sinking fund of the District, unless otherwise provided for to be paid from such escrow. If, after all of the Bonds have been redeemed and cancelled or paid and cancelled, there are monies remaining in the interest and sinking fund of the District or otherwise held in trust for the payment of redemption price of the Bonds, said monies shall be held in or returned or transferred to the interest and sinking fund of the District for payment of any outstanding bonds of the District payable from said fund; provided, however, that if said monies are part of the proceeds of bonds of the District, said monies shall be transferred to the fund created for the payment of principal of and interest on such bonds. If no such bonds of the District are at such time outstanding, said monies shall be transferred to the general fund of the District as provided and permitted by law. (f) Defeasance of Bonds. If at any time the District shall pay or cause to be paid or there shall otherwise be paid to the Owners of all outstanding Bonds all of the principal, interest and premium, if any, represented by Bonds at the times and in the manner provided herein and in the Bonds, or as provided in the following paragraph, or as otherwise provided by law consistent herewith, then such Owners shall cease to be entitled to the obligation of the District as provided in Section 11 hereof, and such obligation and all agreements and covenants of the District and of the Superintendent to such Owners hereunder and under the Bonds shall thereupon be satisfied and discharged and shall terminate, except only that the District shall remain liable for payment of all principal, interest and premium, if any, represented by the Bonds, but only out of monies on deposit in the interest and sinking fund or otherwise held in trust for such payment; and provided further, however, that the provisions of subsection (g) hereof shall apply in all events. For purposes of this section, the District may pay and discharge any or all of the Bonds by depositing in trust with the Paying Agent or an escrow agent at or before maturity, money or non-callable direct obligations of the United States of America or other non-callable obligations the payment of the principal of and interest on which is guaranteed by a pledge of the full faith and credit of the United States of America, in an amount which will, together with the interest to accrue thereon and available monies then on deposit in the interest and sinking fund of the District, be fully sufficient to pay and discharge the indebtedness on such Bonds (including all principal, interest and redemption premiums) at or before their respective maturity dates. (g) Unclaimed Monies. Any money held in any fund created pursuant to this Resolution, or by the Paying Agent in trust, for the payment of the principal of, redemption premium, if any, or interest on the Bonds and remaining unclaimed for two years after the principal of all of the Bonds has become due and payable (whether by maturity or upon prior redemption) shall be transferred to the interest and sinking fund of the District for payment of any outstanding bonds of the District payable from said fund; or, if no such bonds of the District are at such time outstanding, said monies shall be transferred to the general fund of the District as provided and permitted by law. SF2-75838.1 7 Section 8. Ping Agent: (a) AWointment. First Trust of California, National Association, in Los Angeles, California, is hereby appointed the initial Paying Agent for the Series 1997 Bonds (the "Paying Agent"). (b) Principal Corporate Trust Office. Unless otherwise specifically noted, any reference herein to the "principal corporate trust office" of the Paying Agent for purposes of transfer, registration, exchange, payment, and surrender of the Series 1997 Bonds shall mean in care of the corporate trust office of First Trust National Association, in St. Paul, Minnesota, and for all other purposes shall mean the corporate trust office of the Paying Agent in Los Angeles, California; provided, however, that in any case "principal corporate trust office" shall mean any other office of the Paying Agent designated for a particular purpose, and shall include the principal corporate trust office or other designated office of any successor paying agent. (c) Registration Books. The Paying Agent will keep or cause to be kept at its principal corporate trust office sufficient books for the registration and transfer of the Series 1997 Bonds, which shall at all times be open to inspection by the District; and, upon presentation for such purpose, the Paying Agent shall, under such reasonable regulations as it may prescribe, register or transfer or cause to be registered or transferred on said books, Series 1997 Bonds as provided in Section 9 hereof. Section 9. Transfer Under Book-Entry System: Discontinuation of Book-End System: (a) The Series 1997 Bonds shall be initially issued and registered as provided in Section 4. Registered ownership of such Series 1997 Bonds, or any portion thereof, may not thereafter be transferred except: (i) To any successor of Cede & Co., as nominee of The Depository Trust Company, or its nominee, or to any substitute depository designated pursuant to clause (ii) of this section (a "substitute depository"); provided, that any successor of Cede & Co., as nominee of The Depository Trust Company or substitute depository, shall be qualified under any applicable laws to provide the services proposed to be provided by it; (ii) To any substitute depository not objected to by the District or the County, upon (1) the resignation of The Depository Trust Company or its successor (or any substitute depository or its successor) from its functions as depository, or (2) a determination by the County (upon consultation with the District) to substitute another depository for The Depository Trust Company (or its successor) because The Depository Trust Company or its successor (or any substitute depository or its successor) is no longer able to carry out its functions as depository; rop vided, that any such substitute depository shall be qualified under any applicable laws to provide the services proposed to be provided by it; or (iii) To any person as provided below, upon (1) the resignation of The Depository Trust Company or its successor (or substitute depository or its successor) from its functions as depository, or (2) a determination by the County (upon consultation with the District) to remove The Depository Trust Company or its successor (or any substitute depository or its successor) from its functions as depository. SF2-75838.1 8 (b) In the case of any transfer pursuant to clause (i) or clause (ii) of subsection (a) of this section, upon receipt of the outstanding Series 1997 Bonds by the Paying Agent, together with a written request of the District or County to the Paying Agent, a new Series 1997 Bond for each maturity shall be executed and delivered in the aggregate principal amount of the Series 1997 Bonds then outstanding, registered in the name of such successor or such substitute depository, or their nominees, as the case may be, all as specified in such written request of the District or County. In the case of any transfer pursuant to clause (iii) of subsection (a) of this section, upon receipt of the outstanding Series 1997 Bonds by the Paying Agent together with a written request of the District or County to the Paying Agent, new Series 1997 Bonds shall be executed and delivered in such denominations, numbered in the manner determined by the Paying Agent, and registered in the names of such persons, as are requested in such written request of the District or County, subject to the limitations of Section 5 and the receipt of such a written request of the District or County, and thereafter, the Series 1997 Bonds shall be transferred pursuant to the provisions set forth in Section 10 of this resolution; provided, that the Paying Agent shall not be required to deliver such new Series 1997 Bonds within a period of less than sixty (60) days after the receipt of any such written request of the District or County. (c) The County, the District and the Paying Agent shall be entitled to treat the person in whose name any Series 1997 Bond is registered as the owner thereof, notwithstanding any notice to the contrary received by the County, the District or the Paying Agent; and the County, the District and the Paying Agent shall have no responsibility for transmitting payments to, communicating with, notifying, or otherwise dealing with any beneficial owners of the Series 1997 Bonds, and neither the County, the District or the Paying Agent shall have any responsibility or obligation, legal or otherwise, to the beneficial owners or to any other party, including The Depository Trust Company or its successor (or substitute depository or its successor), except for the Owner of any Series 1997 Bonds. (d) So long as the outstanding Series 1997 Bonds are registered in the name of Cede & Co. or its registered assigns, the District, the County and the Paying Agent shall cooperate with Cede & Co., as sole Owner, or its registered assigns in effecting payment of the principal of and interest on the Series 1997 Bonds by arranging for payment in such manner that funds for such payments are properly identified and are made immediately available (e.g., by wire transfer) on the date they are due. Section 10. Transfer and Exchange: (a) Transfer. Following the termination or removal of the depository pursuant to Section 9 hereof, any Series 1997 Bond may, in accordance with its terms, be transferred, upon the books required to be kept pursuant to the provisions of Section 8(c) hereof, by the Owner thereof, in person or by the duly authorized attorney of such Owner, upon surrender of such Series 1997 Bond to the Paying Agent for cancellation, accompanied by delivery of a duly executed written instrument of transfer in a form approved by the Paying Agent. Whenever any Series 1997 Bond or Bonds shall be surrendered for transfer, the designated County officials shall execute and the Paying Agent shall authenticate and deliver, as provided in Section 4, a new Series 1997 Bond or Bonds of the same series, maturity and SF2-75838.1 - 9 interest payment mode for a like aggregate principal amount. The Paying Agent may require the payment by any Owner of Series 1997 Bonds requesting any such transfer of any tax or other governmental charge required to be paid with respect to such transfer. No transfer of any Series 1997 Bond shall be required to be made by the Paying Agent during the period from (1) the close of business on the applicable Record Date to and including the succeeding interest date, or (2) the close of business on the date on which notice is given that such Series 1997 Bond has been selected for redemption in whole or in part, to and including the designated redemption date. (b) Exchange. The Series 1997 Bonds may be exchanged for Series 1997 Bonds of other authorized denominations of the same maturity and interest payment mode, by the Owner thereof, in person or by the duly authorized attorney of such Owner, upon surrender of such Series 1997 Bond to the Paying Agent for cancellation, accompanied by delivery of a duly executed request for exchange in a form approved by the Paying Agent. Whenever any Series 1997 Bond or Bonds shall be surrendered for exchange, the designated County officials shall execute and the Paying Agent shall authenticate and deliver, as provided in Section 4, a new Series 1997 Bond or Bonds of the same maturity and interest payment mode for a like aggregate principal amount. The Paying Agent may require the payment by the Owner requesting such exchange of any tax or other governmental charge required to be paid with respect to such exchange. No exchange of any Series 1997 Bonds shall be required to be made by the Paying Agent during the period from (1) the close of business on the applicable Record Date to and including the succeeding interest date, or (2) the close of business on the date on which notice is given that such Series 1997 Bond has been selected for redemption in whole or in part, to and including the designated redemption date. Section 11. Obligation of District: The Series 1997 Bonds represent the obligation of the District. The money for the payment of principal, redemption premium, if any, and interest with respect to the Series 1997 Bonds shall be raised by taxation upon all taxable property in the District and provision shall be made for the levy and collection of such taxes in the manner provided by law and for such payment out of the interest and sinking fund of the District, and the Board of Supervisors of the County hereby covenants to levy ad valorem taxes for the payment of the Series 1997 Bonds on all property in the District subject to taxation by the District without limitation as to rate or amount (except certain personal property which is taxable at limited rates). Section 12. Sale of Bonds: (a) Official Notice of Sale: Date of Sale. The Official Notice of Sale inviting bids for the Series 1997 Bonds, in substantially the form on file with the Clerk of this Board of Supervisors, is hereby approved, and the County Treasurer is hereby authorized and directed to cause the Official Notice of Sale to be completed, upon consultation with the Superintendent of the District and Government Financial Strategies, Inc., 1228 "N" Street, Suite Thirteen, Sacramento, CA 95814-5609, financial advisor to the District with respect to the Series 1997 Bonds (herein called the "Financial Advisor"), by SF245838.1 10 inserting therein the maturity schedules for the Series 1997 Bonds, and making such other corrections, revisions or additions as shall be deemed necessary. The Financial Advisor is hereby authorized and directed to cause to be mailed to prospective bidders for the Bonds copies of said Official Notice of Sale in the form finally approved. Bids for the Series 1997 Bonds shall be received on behalf of this Board of Supervisors on July 23, 1997 (or on such other date as shall be determined by the County Treasurer, so long as such date is not later than August 15, 1997), at the hour and place designated in said Official Notice of Sale. (b) Advertisement for Bids. The Notice of Intention to Sell Bonds, in substantially the form on file with the Clerk of this Board of Supervisors, is hereby approved, and the Clerk of this Board of Supervisors is hereby authorized and directed to cause the Notice of Intention to Sell Bonds, subject to such corrections, revisions or additions thereto as shall be deemed necessary upon consultation with the Superintendent of the District and the Financial Advisor, to be published once at least fifteen (15) days before the date of sale in a financial publication generally circulated throughout the State of California or which the Financial Advisor advises is expected to be disseminated among prospective bidders for the Bonds, and to publish said notice beginning on a date no later than the date fourteen (14) days prior to the date of sale, once a week, on the same day of each week, for at least two weeks in a newspaper of general circulation published in the County. (c) Award of Bonds: Certificate of Award. The County Treasurer or his designee, as delegate of this Board of Supervisors, is hereby authorized to entertain bids for the Series 1997 Bonds, and to accept the lowest true interest cost bid, provided that (i) such true interest cost shall be no greater than eight per cent (8%), calculated as specified in the Official Notice of Sale, (ii) the maximum interest rate on the Series 1997 Bonds shall not be in excess of ten per cent (10%) per annum; and (iii) the price to be paid for the Series 1997 Bonds shall not be less than the par value thereof, plus accrued interest, if any, to the date of delivery, plus such premium as is specified in the bid. If such true interest cost and price are acceptable to the County Treasurer, the County Treasurer or his designee, acting at the direction of the Board of Supervisors is hereby authorized to award the sale of the Bonds by executing a Certificate of Award naming the successful bidder and determining all remaining terms of Series 1997 Bonds, and such execution shall constitute conclusive evidence of the approval of the County Treasurer and of this Board of the terms of the Series 1997 Bonds and the sale thereof, including any change therein from the terms specified in the Official Notice of Sale; provided that the terms of the Series 1997 Bonds and the sale thereof shall conform in all respects with the limitations contained in this Resolution. The Certificate of Award shall recite the aggregate principal amount of the Series 1997 Bonds, the date thereof, the maturity dates, principal amounts and annual rates of interest of each maturity thereof, the initial and semiannual interest payment dates thereof, and the terms of optional and mandatory sinking fund redemption thereof. SF2-75838.1 - 11 If no bid for the Series 1997 Bonds is acceptable, the County Treasurer is requested to reject all bids and to re-bid the Series 1997 Bonds or, if necessary, sell the Series 1997 Bonds by negotiated sale as permitted by law. Section 13. Deposit and Investment of Proceeds: (a) The proceeds of sale of the Series 1997 Bonds, exclusive of any premium and accrued interest received, shall be deposited in the County treasury to the credit of the building fund of the District. Any premium and accrued interest shall be deposited upon receipt in the interest and sinking fund of the District within the County treasury. (b) All funds held by the County Treasurer hereunder shall be invested at the County Treasurer's discretion pursuant to law and the investment policy of the County, unless otherwise directed in writing by the District. (i) At the written direction of the District, the County Treasurer shall invest all or any portion of the building fund of the District in the Local Agency Investment Fund in the treasury of the State of California. (ii) At the written direction of the District, given by the Superintendent of the District, who is hereby expressly authorized to give such direction, all or any portion of the building fund of the District any money held by the County Treasurer may be invested on behalf of the District, in investment agreements, including guaranteed investment contracts, which comply with the requirements of each rating agency then rating the Series 1997 Bonds. Section 14. Tax Covenant: The County acknowledges and relies upon the fact that the District has represented that it shall not take any action, or fail to take any action, if such action or failure to take such action would adversely affect the exclusion from gross income of the interest payable on the Series 1997 Bonds under Section 103 of the Internal Revenue Code of 1986, as amended (the "Code"), and upon the fact that the District has covenanted that it will comply with the requirements of the Tax Certificate of the District with respect to the Series 1997 Bonds, to be entered into by the District as of the date of issuance of the Series 1997 Bonds, and further that such representation and covenant shall survive payment in full or defeasance of the Series 1997 Bonds. Section 15. Continuing Disclosure Certificate: The County acknowledges and relies upon the fact that the District has represented that it shall execute a Continuing Disclosure Certificate containing such covenants of the District as shall be necessary to comply with the requirements of Securities and Exchange Commission Rule 15c2-12, and upon the fact that the District has covenanted that it will comply with and carry out all of the provisions of such Continuing Disclosure Certificate. Section 16. Limited Responsibility for Official Statement: Neither the Board of Supervisors nor any officer of the County has prepared or reviewed the official statement of the District describing the Series 1997 Bonds (the "Official Statement"), and this Board of Supervisors and the various officers of the County take no responsibility for the contents or SF2-75838.1 12 distribution thereof; provided, however, that solely with respect to a section contained or to be contained therein describing the County's investment policy, current portfolio holdings, and valuation procedures, as they may relate to funds of the District held by the County Treasurer, the County Treasurer is hereby authorized and directed to prepare and review such information for inclusion in the District's Official Statement and in a preliminary Official Statement, and to certify to the District prior to or upon the issuance of the Series 1997 Bonds that the information contained in such section does not contain any untrue statement of a material fact or omit to state any material fact necessary in order to make the statements made therein, in the light of the circumstances under which they are made, not misleading. Section 17. Approval of Actions: The Chair of this Board of Supervisors, the Clerk of this Board of Supervisors, the County Auditor/Controller, the County Counsel, and the County Treasurer and the deputies and designees of any of them, are hereby authorized and directed to execute and deliver any and all certificates and representations, as may be acceptable to County Counsel, including signature certificates, no-litigation certificates, and other certificates proposed to be distributed in connection with the sale of the Series 1997 Bonds, necessary and desirable to accomplish the transactions authorized herein. SF2-75838.1 13 Section 18. Effective Date: This resolution shall take effect from and after its adoption. PASSED AND ADOPTED this 8th day of July, 1997, by the following vote: AYES: SUPERVISORS: Rogers, Uilkema, Gerber, Canciamilla, DeSaulnier NOES: None ABSENT: None Chair of the Board of Supervisors ATTEST: Phil Batchelor, Clerk of the Board of Supervisors and County Administrator De ty Clerk of the Boar of Supervisors sF2-75938.1 14 CERTIFICATE OF THE CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR I, Phil Batchelor, Clerk of the Board of Supervisors (the "Board") and County Administrator of the County of Contra Costa, do hereby certify that the attached is a full, true and correct copy of a resolution and order duly adopted at a regular meeting of the Board duly and regularly and legally held at the regular meeting place thereof on July 8, 1997, and duly entered in the minutes of said meeting, of which meeting all the members of the Board had due notice and at which a quorum thereof was present. Said resolution was adopted by the following vote: AYES: Supervisors Rogers , Uilkema , Gerber, Canciamilla, DeSaulnier NOES: None ABSTAIN: None ABSENT: None An agenda of said meeting was posted at least 72 hours before said meeting at 651 Pine Street, Martinez, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda. A copy of said agenda is attached hereto. I further certify that I have carefully compared the attached copy with the original minutes of said meeting on file and of record in my office. Said resolution has not been amended, modified or rescinded since the date of its adoption and the same is now in full force and effect. WITNESS my hand this 8th day of July 1997. PHIL, BATCHELOR, Clerk of the Board of Supervisors and County Administrator De`j uty Clerk of the Board/of Supervisors County of Contra Costa SF2-75838.1 EXHIBIT A [Form of Series 1997 Bond] Number Amount R- $ UNITED STATES OF AMERICA STATE OF CALIFORNIA COUNTY OF CONTRA COSTA MARTINEZ UNIFIED SCHOOL DISTRICT GENERAL OBLIGATION BONDS, ELECTION OF 1995, SERIES 1997 Dated as of Interest Rate Maturity Date CUSIP NO. August 1, 1997 % August 1, Registered Owner: CEDE & CO. Principal Sum: DOLLARS Martinez Unified School District, County of Contra Costa, State of California(herein called the "District"), acknowledges itself indebted to and promises to pay to the registered owner identified above or registered assigns, on the maturity date set forth above, the principal sum specified above in lawful money of the United States of America, and to pay interest thereon in like lawful money from the interest payment date next preceding the date of authentication of this bond (unless this bond is authenticated as of a date during the period from the Record Date(as defined herein) next preceding any interest payment date to such interest payment date, inclusive, in which event it shall bear interest from such interest payment date, or unless this bond is authenticated on or before July 15, 1998, in which event it shall bear interest from the date hereol)at the interest rate per annum stated above, payable commencing on August 1, 1998, and thereafter on February 1 and August 1 in each year, until payment of said principal sum. The principal hereof is payable to the registered owner hereof upon the surrender hereof at the principal corporate trust office (as defined in the Resolution) of First Trust of California, National Association(herein called the"Paying Agent"), the paying agent/registrar and transfer agent of the District. The interest hereon is payable to the person whose name appears on the bond registration books of the Paying Agent as the registered owner hereof as of the close of business on the fifteenth day of the month immediately preceding an interest payment date (the "Record Date"), whether or not such day is a business day, such interest to be paid by check mailed to such registered owner at the owner's address as it appears on such registration books, or at such other address filed with the Paying Agent for that purpose. Upon written request, given no later than the Record Date immediately preceding an interest payment date, of the owner of Bonds (hereinafter defined) aggregating at least$1,100,000 in principal amount, interest will be paid by wire transfer to an account maintained in the United States as specified by the owner in such request. So long as Cede & Co. or its registered assigns shall be the registered owner of this bond, payment shall be made by wire transfer as provided in the Resolution hereinafter described. This bond is one of a duly authorized issue of bonds of like tenor (except for such variations, if any, as may be required to designate varying series, numbers, denominations, interest rates, maturities and redemption provisions), amounting in the aggregate to $ , and designated as "Martinez Unified School District General Obligation Bonds, Election of 1995, Series 1997" (the "Bonds"). The Bonds were authorized by a vote of at least two-thirds of the voters voting at an election duly and legally called, held and conducted in the District on June 6, 1995, The Bonds are issued and sold by the Board of Supervisors of the SF2-75838.1 A-1 County of Contra Costa, State of California, pursuant to and in strict conformity with the provisions of the Constitution and laws of said State, and of a resolution (herein called the "Resolution") adopted by said Board of Supervisors on July 8, 1997, and subject to the more particular terms specified in the Certificate of Award of the Bonds executed by the Treasurer of the County on July 23, 1997. The Bonds are issuable as fully registered bonds without coupons in the denomination of$5,000 or any integral multiple thereof, provided that no Bond shall have principal maturing on more than one principal maturity date. Subject to the limitations and conditions and upon payment of the charges, if any, as provided in the Resolution, Bonds may be exchanged for a like aggregate principal amount of Bonds of the same series and maturity of other authorized denominations. This bond is transferable by the registered owner hereof, in person or by attorney duly authorized in writing, at said principal corporate trust office of the Paying Agent, but only in the manner, subject to the limitations and upon payment of the charges provided in the Resolution,and upon surrender and cancellation of this bond. Upon such transfer, a new Bond or Bonds of authorized denomination or denominations of the same series and same aggregate principal amount will be issued to the transferee in exchange herefor. The County, the District and the Paying Agent may treat the registered owner hereof as the absolute owner hereof for all purposes, and the County, the District and the Paying Agent shall not be affected by any notice to the contrary. Bonds maturing on or before August 1, 2007,are not subject to optional redemption prior to their respective stated maturity dates. Bonds maturing on and after August 1, 2008, are subject to redemption prior to their respective stated maturity dates, at the option of the District, from any source of available funds, as a whole or in part on any date on or after August 1, 2007. If less than all of the Bonds are called for redemption, such Bonds shall be redeemed in inverse order of maturities or as otherwise directed by the District, and if less than all of the Bonds of any given maturity are called for redemption, the portions of such Bonds of a given maturity to be redeemed shall be determined by lot. Bonds redeemed at the option of the District shall be redeemed at the following prices (expressed as a percentage of the principal amount of the Bonds called for redemption), together with interest accrued thereon to the date of redemption: Optional Redemption Date Redemption Price August 1, 2007 through July 31, 2008 101% August 1, 2008 and thereafter 100% [Bonds maturing on August 1, , are subject to redemption prior to maturity in part, by lot, at the principal amount thereof plus accrued interest to the date of redemption, without premium, from mandatory sinking fund payments on August 1 of each year in the amounts indicated below, and subject to the terms and conditions set forth in the Resolution.] [Mandatory Sinking Fund Payment Schedule] Notice of redemption shall be given by mail not less than thirty(30)nor more than sixty(60)days prior to the redemption date to the registered owner hereof, but neither failure to receive such notice or any defect in the notice mailed shall affect the sufficiency of the proceedings for redemption or the cessation of interest on the date fixed for redemption. SF2-75838.1 A_2 If this bond is called for redemption and payment is duly provided therefor, interest shall cease to accrue hereon from and after the date fixed for redemption. In reliance upon the representations, certifications and declarations of the District, the Board of Supervisors hereby certifies and declares that the total amount of indebtedness of the District,including the amount of this bond, is within the limit provided by law; that all acts, conditions and things required by law to be done or performed precedent to and in the issuance of this bond have been done and performed in strict conformity with the laws authorizing the issuance of this bond; and that this bond is in substantially the form prescribed by order of the Board of Supervisors duly made and entered on its minutes. The Bonds represent an obligation of the District payable out of the interest and sinking fund of the District, and the money for the payment of principal of and interest on this bond shall be raised by taxation upon the taxable property of the District. This bond shall not be entitled to any benefit under the Resolution, or become valid or obligatory for any purpose, until the certificate of authentication and registration hereon endorsed shall have been signed by the Paying Agent. IN WITNESS WHEREOF the Board of Supervisors of the County of Contra Costa has caused this bond to be signed by its Chair and by the Treasurer-Tax Collector of the County, to be countersigned by the Clerk of said Board, as of the date set forth above. Chair of the Board of Supervisors of the County of Contra Costa Treasurer-Tax Collector of the County of Contra Costa Countersigned: Clerk of the Board of Supervisors SF2-75838.1 A-3 PAYING AGENT'S CERTIFICATE OF AUTHENTICATION AND REGISTRATION This is one of the Bonds described in the within-mentioned Resolution and authenticated and registered on 1997. FIRST TRUST OF CALIFORNIA, NATIONAL ASSOCIATION, Los Angeles, California, as Paying Agent/Registrar and Transfer Agent By Authorized Officer DTC LEGEND Unless this certificate is presented by an authorized representative of The Depository Trust Company, a New York corporation ("DTC"), to Issuer or its agent for registration of transfer, exchange, or payment, and any certificate issued is registered in the name of Cede &Co. or in such other name as is requested by an authorized representative of DTC (and any payment is made to Cede & Co. or to such other entity as is requested by an authorized representative of DTC),ANY TRANSFER,PLEDGE,OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the registered owner hereof, Cede & Co., has an interest herein. [STATEMENT OF INSURANCE] sF2-75838.1 A-q ASSIGNMENT For value received the undersigned do(es) hereby sell, assign and transfer unto the within-mentioned Registered Bond and hereby irrevocably constitute(s)and appoint(s) attorney, to transfer the same on the books of the Paying Agent/Registrar and Transfer Agent with full power of substitution in the premises. I.D. Number NOTE: The signature(s)on this Assignment must correspond with the name(s) as written on the face of the within Registered Bond in every particular, without alteration or enlargement or any change whatsoever. Dated: Signature Guarantee: Notice: Signature must be guaranteed by an eligible guarantor institution. SF2-75838.1 A_5 The Board of Supervisors Contra �rkoftM� and County Administration BuildingCosta Cw tot 33s-tsootor 651 Pine Street, Room 106 Martinez,California 94553-1293 County Jim Rogors,1st District E esyb B.UNksom,2nd District Dori OrWr,3rd District Mark DsesuWrW,4th District Jw crKwNw,sm District ° qz July 9, 1997 Mr. John M. Hartenstein Orrick, Herrington & Sutcliffe LLP Old Federal Reserve Bank Building 400 Sansome Street San Francisco, California 94111-3143 Dear Mr. Hartenstein: Enclosed are two certified copies of Resolution No. 97/353 authorizing the issuance and sale of bonds for the Martinez Unified School District. The resolution was adopted by the Board of Supervisors on July 8, 1997. I have also enclosed two copies of the Clerk' s Certification with copies of the agenda posted on July 3 , 1997 . Yours very truly, eanne 0. Maglio Chief Clerk jom Enclosures OH&S DRAFT OF 6/30/97 OFFICIAL NOTICE OF SALE $11,000,086.25* MARTINEZ UNIFIED SCHOOL DISTRICT (County of Contra Costa, State of California) GENERAL OBLIGATION BONDS ELECTION OF 1995, SERIES 1997 NOTICE IS HEREBY GIVEN that faxed bids as well as sealed bids will be received on behalf of the Board of Supervisors of the County of Contra Costa, State of California (the "County"), at the offices of Government Financial Strategies, Inc., 1228 "N" Street, Suite Thirteen, Sacramento, CA 95814-5609 (telephone (916) 444-5100; fax (916) 444- 5109), on Tuesday, July 23, 1997 at 9:35 A.M. California time for the purchase of $11,000,086.25* principal amount of bonds of Martinez Unified School District, County of Contra Costa (herein called the "District"), designated "Martinez Unified School District General Obligation Bonds, Election of 1995, Series 1997" (herein called the 'Bonds") more particularly described below. See "WARNINGS REGARDING FAX BIDS" herein. The County, acting on behalf of and in consultation with the District, reserves the right to cancel or reschedule the sale of the Bonds upon notice given through Thompson Municipal News and Bloomberg Business News not less than twenty-four(24) hours prior to the time bids are to be received. If the sale is rescheduled, bids will be received at the place set forth above, at such date and time as the Treasurer-Tax Collector of the County (the "Treasurer") shall determine. Notice of the new sale date and time, if any, will be given through Thompson Municipal News and Bloomberg Business News no later than twenty-four (24) hours prior to the new time bids are to be received. As an accommodation to bidders, telephone or fax notice of the change in sale date and of the new sale date will be given to any bidder requesting such notice from Government Financial Strategies, Inc., 1228 "N" Street, Suite Thirteen, Sacramento, CA 95814-5609 (telephone (916) 444-5100, fax (916) 444-5109), Attn: Jeff Small. Failure of any bidders to receive such supplementary notice shall not affect the legality of the sale. The Bonds are part of an issue of $23,000,000 authorized at an election held in the District on June 6, 1995, and are issued under and pursuant to the provisions of Sections 15000 and following of the Education Code of the State of California and all laws amendatory * Approximate; subject to adjustment. SF2-75838.1 thereof or supplemental thereto, and pursuant to the provisions of a resolution of the Board of Trustees of the District, adopted on June 26, 1997 and a resolution of the Board of Supervisors of the County of Contra Costa, adopted on July 8, 1997 (collectively, the "Resolution"), copies of which will be furnished to any interested bidder upon request. ISSUE: The Bonds will be issued in the principal amount of $11,000,086.25*, as fully registered Bonds, all dated August 1, 1997, first interest payable on August 1, 1998, and maturing on August 1 in each of the years, and in the amounts, as shown below, in the denomination of $5,000 or any integral multiple thereof; rop vided, that no Bond shall have principal maturing on more than one principal payment date. Maturity Date Principal Maturity Date Principal (Au ust 1) Amount* (August 1) Amount* 1998 $ $ Serial Bonds and/or Term Bonds: Bidders shall designate which maturities of Bonds shown in the table above shall be issued as serial Bonds and which as term Bonds. The principal amount of the mandatory sinking fund redemption in each year shall be equal to the principal amount shown in the table above to mature in such year. No mandatory sinking fund payments shall be required to be made prior to August 1, 2009. ADJUSTMENT OF PRINCIPAL AMOUNTS: The principal amounts of each maturity of Bonds set forth above reflect certain estimates of the District and its financial advisor with respect to the likely interest rates of the winning bid and the premium contained in the winning bid. Following the determination of the successful bidder, the Treasurer, acting on behalf of and in consultation with the District, reserves the right to increase or decrease the principal amount of each maturity of the Bonds, in $5,000 increments, by an amount not to exceed ten percent (10%) of each such principal payment; provided, however, that the adjusted aggregate principal amount of the Bonds shall not exceed $11,000,086.25. Such adjustment shall be made within 26 hours of the bid opening and in the sole discretion of the Treasurer, upon a recommendation of the Superintendent of the District and the financial advisor to the * Approximate; subject to adjustment. 3F2-75838.1 2 District. The aggregate price bid by the successful bidder will be adjusted by the Treasurer proportionate to any increase or decrease in the aggregate principal amount of the Bonds and without consideration for the reoffering price by the successful bidder to the public of any individual maturity of the Bonds. THE SUCCESSFUL BIDDER MAY NOT WITHDRAW ITS BID OR CHANGE THE INTEREST RATES BID OR ANY INITIAL REOFFERING PRICES AS A RESULT OF ANY CHANGES MADE TO THE STATED PRINCIPAL AMOUNTS. BOOK-ENTRY ONLY: The Bonds shall be initially issued and registered in the name of "Cede & Co.," as nominee of The Depository Trust Company ("DTC"), New York, New York, and shall be evidenced by a Bond or Bonds for each series, if more than one series are issued, pursuant to requirements of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made in book-entry form only, and individual purchasers will not receive certificates representing their interests in the Bonds purchased. As of the date of award of the Bonds, the successful bidder must either participate in DTC or must clear through or maintain a custodial relationship with an entity that participates in DTC. INTEREST RATE: The maximum interest rate bid for any Bond may not exceed ten percent (10%) per annum. The maximum true interest cost ("TIC") to the District may not exceed eight (8%) per annum, calculated as provided in "TERMS OF SALE—Highest Bid" herein. Interest is payable commencing on August 1, 1998, and thereafter on February 1 and August 1 of each year. Interest is calculated on the basis of a 30-day month, 360-day year from the date of the Bonds. Bidders must specify the rate or rates of interest which the Bonds hereby offered for sale shall bear. Bidders will be permitted to bid a rate or rates of interest according to the following: (i) the maximum interest rate coupon bid for any Bond may not exceed 10% per annum; (ii) a zero rate of interest cannot be specified; (iii) no Bond shall bear more than one rate of interest; (iv) each Bond shall bear interest from its date to its stated maturity date at the interest rate specified in the bid; and (v) all Bonds maturing at any one time shall bear the same rate of interest. REDEMPTION: Optional Redemption: Bonds maturing on or before August 1, 2007, are not subject to redemption prior to their respective stated maturity dates. Bonds maturing on and after August 1, 2008, are subject to redemption prior to their respective stated maturity dates, at the option of the District, from any source of available funds, as a whole or in part on any date on or after August 1, 2007. If less than all of the Bonds are called for redemption, such Bonds as are called for redemption shall be redeemed in inverse order of maturities or as otherwise directed by the District, and if less than all of the Bonds of any given maturity are called for redemption, the portions of Bonds of a given maturity to be redeemed shall be determined by lot. The Bonds shall be redeemed at the following optional redemption sae-75838.1 3 prices (expressed as a percentage of the principal amount of the Bonds called for redemption), together with interest accrued, if any, thereon to the date of redemption: Optional Redemption Date Redemption Price August 1, 2007 through July 31, 2008 101% August 1, 2008 and thereafter 100% Mandatory Sinking Fund Redemption: Term Bonds, if any, are further subject to redemption prior to their respective stated maturity dates, from monies in the "Martinez Unified School District General Obligation Bonds, Election of 1995, Series 1997 Mandatory Sinking Fund", on August 1 of each year for which a mandatory sinking fund redemption is specified by the successful bidder, by lot within any maturity if less than all of the Bonds of such maturity are to be redeemed, upon payment of the principal amount thereof plus accrued interest thereon to the date fixed for redemption, without premium, but only in amounts equal to, and in accordance with, the schedule of the principal amounts of Bonds to be redeemed in each such year from said Mandatory Sinking Fund. PAYMENT: Principal is payable to the registered owners of the Bonds in lawful money of the United States of America at the maturity or prior redemption of the Bonds upon surrender of the Bonds at the principal corporate trust office of First Trust of California, National Association, the paying agent/registrar and transfer agent for the Bonds (the "Paying Agent"), in Los Angeles, California, or at such other place as the Paying Agent shall specify. Interest is payable in like lawful money to the person whose name appears on the bond registration books of the Paying Agent as the registered owner thereof as of the close of business on the fifteenth (15th) day of the month immediately preceding an interest payment date, whether or not such day is a business day, such interest to be paid by check mailed to such registered owner at the owner's address as it appears on such registration books. Interest shall be paid by wire transfer upon the written request of the owner of Bonds aggregating not less than $1,000,000 in principal amount, given no later than the fifteenth (15th) day of the month immediately preceding the applicable interest payment date. PURPOSE OF ISSUE: The Bonds are authorized by a vote of two-thirds of the qualified voters of the District voting at a special bond election for the purpose of raising money for authorized school purposes. SECURITY: The Bonds represent the obligation of the District, payable from ad valorem taxes levied upon all property within the District subject to taxation by the District, without limitation of rate or amount (except certain personal property, which is taxable at limited rates). The Board of Supervisors of the County of Contra Costa has the power and is obligated to levy said taxes for the payment of the Bonds and the interest thereon. TAX MATTERS: In the opinion of Orrick, Herrington & Sutcliffe LLP, San Francisco, California, based on existing statutes, regulations, rulings and court decisions, and assuming, among other matters, compliance with certain covenants contained in the resolutions providing for the issuance of the Bonds, the interest received by the owners of the Bonds is SF2-75838.1 4 excluded from gross income for federal income tax purposes under Section 103 of the Internal Revenue Code of 1986 and is exempt from State of California personal income taxes. See the discussion of Tax Matters in the Official Statement hereinafter referred to. In the event that prior to the delivery of the Bonds (a) the income received by private holders from bonds of the same type and character shall be declared to be includable in gross income (either at the time of such declaration or at any future date) for purposes of federal income tax laws, either by the terms of such laws or by ruling of a federal income tax authority or official which is followed by the Internal Revenue Service, or by decision of any federal court, or (b) any federal income tax law is adopted which will have a substantial adverse tax effect on holders of the Bonds as such, the successful bidder may, at its option, prior to the tender of the Bonds by the District, be relieved of its obligation to purchase the Bonds, and in such case the deposit accompanying its bid will be returned. For purposes of the preceding sentence, interest will be treated as excludable from gross income for federal income tax purposes whether or not it is includable as an item of tax preference for calculating alternative minimum taxes or otherwise includable for purposes of calculating certain other tax liabilities. LEGAL OPINION: The legal opinion of Orrick, Herrington & Sutcliffe LLP, San Francisco, California, approving the validity of the Bonds, will be furnished to the successful bidder upon delivery of the Bonds. Copies of said opinion will be filed with DTC and with the Paying Agent. TERMS OF SALE Highest Bid: The Bonds will be awarded to the responsible bidder submitting the highest responsive bid, considering the interest rate or rates specified and the premium offered, if any. The highest bid will be the bid which represents the lowest true interest cost ("TIC") to the District. The TIC will be the nominal interest rate which, when compounded semiannually and used to discount all debt service payments on the Bonds to the date of the Bonds, results in an amount equal to the price bid for the Bonds. In the event that two or more bidders offer bids at the same lowest TIC, the District will determine by lot which bidder will be awarded the Bonds. For the purpose of calculating the TIC, the mandatory sinking fund payments, if any (see "REDEMPTION--Mandatory Sinking Fund Redemption" above), shall be treated as serial maturities in such years. The determination of the bid representing the lowest TIC will be made without regard to any adjustments made or contemplated to be made after the award by the Treasurer, as described herein under "ADJUSTMENT OF PRINCIPAL AMOUNTS", even if such adjustments have the effect of raising the TIC of the successful bid to a level higher than the bid containing the next lowest TIC prior to adjustment. Form of Bid: Each bid must be for not less than all of the Bonds hereby offered for sale and must be for not less than the par value thereof, plus accrued interest, if any, to the date of delivery, plus such premium as is specified in the bid, and no bid will be accepted which contemplates the waiver of any interest or other concession by the bidder as a substitute for payment in full of the purchase price. Each bid must be delivered by facsimile transmission, as described below, or enclosed in a sealed envelope addressed to the Clerk of the Board of Supervisors, County of Contra Costa, and received by 9:35 A.M. California time, Tuesday, July 23, 1997, at the offices of Government Financial Strategies, Inc., 1228 "N" Street, Suite sF2-75838.1 5 Thirteen, Sacramento, CA 95814-5609 (telephone (916) 444-5100; fax (916) 444-5109). Each bid must be clearly marked "Proposal for Purchase of Martinez Unified School District General Obligation Bonds, Election of 1995, Series 1997', or words of similar import. Each bid must be in accordance with the terms and conditions set forth in this notice, and may (but need not) be submitted on the bid form provided. WARNINGS REGARDING FAX BIDS: BIDS SUBMITTED BY FACSIMILE TRANSMISSION ARE DEEMED LATE AND WILL NOT BE EVALUATED UNLESS, AT PRECISELY THE TIME INDICATED ABOVE FOR SUBMISSION OF BIDS, THE ENTIRE BID FORM HAS BEEN FULL YEJECTED FROM THE RECEIVING FAX MACHINE AT THE PLACE OF THE BID OPENING, AND THE INTEREST RATES, TOTAL PURCHASE PRICE, AND NAME AND SIGNATURE OF THE BIDDER ARE CLEARLY READABLE BY THAT TIME. NEITHER THE COUNTY, THE DISTRICT, THE DISTRICT'S FINANCIAL AD VISOR, NOR THE DISTRICT'S BOND COUNSEL WILL ACCEPT RESPONSIBILITY FOR, AND THE BIDDER EXPRESSL Y ASSUMES THE RISK OF, ANY INCOMPLETE, ILLEGIBLE OR UNTIMELY BID SUBMITTED BY SUCH BIDDER BY FACSIMILE TRANSMISSION, INCLUDING BY REASON OF GARBLED TRANSMISSIONS, MECHANICAL FAILURE, ENGAGED TELEPHONE OR TELECOMMUNICA77ONLIAESAT THE PLACE OFBID OPENING, OR ANYOTHER CAUSE FOR REJECTION ARISING OUT OF ANY BIDDER'S ELECTION TO DELIVER ITS BID BY MEANS OTHER THAN HAND DELIVERY. NO ATTEMPT WILL BE MADE PRIOR TO THE DEADLINE FOR OPENING BIDS TO INFORM ANY BIDDER THAT ITS BID WAS INCOMPLETE, ILLEGIBLE, OR NOT RECEIVED. Statement of True Interest Cost,(TIC): Each bidder is requested, but not required, to state in its bid the total percentage TIC, which shall be considered as informative only and not binding on either the bidder or the District. Bid Check: NO BID CHECK will be required to bid for the purchase of the Bonds. However, a cashier's check or other immediately available funds in the amount of $50,000 (the "Deposit"), payable to the order of the Treasurer-Tax Collector of the County of Contra Costa, Finance Building, Room 102, 625 Court Street, Martinez, CA 94553, Attn: Clarissa Javier (wiring instructions to be provided to the successful bidder by the District's financial advisor), not later than 48 hours after the award of the Bonds, to secure the District from any loss resulting from the failure of the successful bidder to comply with the terms of its bid. The check or wired funds accompanying any accepted proposal shall become the property of the District to be held and invested for the exclusive benefit of the District. No interest will be paid upon the Deposit made by the successful bidder. Any Deposit check shall be cashed by the County Treasurer and will be applied to the purchase price of the Bonds. at the time of delivery thereof. If the purchase price is not paid in full upon tender of the Bonds, the successful bidder shall have no right in or to the Bonds or to the recovery of its Deposit, or to any allowance or credit by reason of such Deposit, unless it shall appear that the Bonds would not be validly issued if delivered to the successful bidder in the form and manner proposed. In the event of nonpayment by the successful bidder, the amount of the Deposit shall be retained by SF2-75838.1 6 the District as and for liquidated damages for such failure by the successful bidder, and such retention shall constitute a full release and discharge of all claims by the District against the successful bidder arising from such failure. The District's actual damages in such event may be greater or may be less than the amount of the Deposit. Each bidder waives any right to claim that the District's actual damages are less than such amount. Right of Rejection: The Treasurer, acting on behalf of and in consultation with the District, reserves the right to reject any and all bids and to waive any irregularity or informality in any bid. Prompt Award: The Treasurer or his designee will take action awarding the Bonds or rejecting all bids not later than twenty-six (26) hours after the expiration of the time herein prescribed for the receipt of the bids, unless such time of award is waived by the successful bidder. Notice of the award will be given promptly to the successful bidder. Delivery and Payment: Delivery of the Bonds through the facilities of DTC will be made to the successful bidder in New York, New York, as soon as the Bonds can be prepared, which it is estimated will be on or about August 20, 1998. Payment for the Bonds must be made in funds immediately available in San Francisco, California, on the date of delivery. Any expense of providing immediately available funds, whether by transfer of Federal Reserve Bank funds or otherwise, shall be borne by the successful bidder. The cost of printing the Bonds will be borne by the District. Right of Cancellation: The successful bidder shall have the right, at its option, to cancel its obligation to purchase the Bonds if the Bonds are not executed and tendered for delivery within 60 days from the date of sale thereof, and in such event the successful bidder shall be entitled to the return of its good faith deposit. Liti ag tion: There is no litigation pending concerning the validity of the Bonds, the corporate existence of the District or the entitlement of the officers of the County of Contra Costa to their respective offices, and the District will furnish to the successful bidder a no-litigation certificate or certificates certifying the foregoing as of and at the time of the delivery of the Bonds. CUSIP Numbers and Other Fees: It is expected that the successful bidder will apply for CUSIP identification numbers for the Bonds, and furnish such numbers to Bond Counsel. It is anticipated that such CUSIP numbers will be printed on the Bonds being delivered to DTC, but neither the failure to print such number on any Bond nor any error with respect thereto shall constitute cause for a failure or refusal by the successful bidder to accept delivery of and pay for the Bonds in accordance with the terms and conditions of its bid. All expenses in relation to the printing of CUSIP numbers on the Bonds shall be paid by the District, but the CUSIP Service Bureau charge for the assignment of such numbers shall be paid by the successful bidder. The successful bidder shall also be required to pay all fees required by The Depository Trust Company, New York, New York, the Public Securities Association, the Municipal Securities Rulemaking Board and any other similar entity imposing a fee in connection with the issuance of the Bonds. SF2-75838.1 7 California Debt and Investment Advisory Commission Fee: Attention of bidders is directed to California Government Code Section 8856, which provides that the lead underwriter or the purchaser of the Bonds shall be charged any California Debt and Investment Advisory Commission fee payable with respect to the Bonds. Certification of Reoffering Prices: The successful bidder shall be required, as a condition to delivery of the Bonds, to certify to the District in writing, in form and substance satisfactory to the District and to Bond Counsel, (i) that as of the date of sale, all of the Bonds purchased were expected to be reoffered in a bona fide public offering; (ii) that as of the date of the certification, all of the Bonds purchased had actually been offered to the general public; (iii) the maximum initial bona fide offering prices at which a substantial amount (at least 10%) of each maturity of the Bonds purchased was sold to the general public. Bond Insurance at Bidder's Option: Bids will be accepted which are based upon the issuance of a municipal bond insurance policy for some or all of the Bonds, provided that payment of any insurance premium and any additional fees charged by any rating agency for rating insured Bonds shall be the sole responsibility of the bidder. The District intends to apply to Standard & Poor's Ratings Services for a rating on the Bonds and will be responsible for the rating fee incurred only in connection with such rating. Bids shall not be conditioned upon the issuance of a municipal bond insurance policy. Subject to the limitations described below, the District and the County will cooperate in any effort to qualify the Bonds for such bond insurance. Neither the District nor the County makes any representation as to whether the Bonds will qualify for municipal bond insurance, and satisfaction of any conditions to the issuance of a municipal bond insurance policy shall be the sole responsibility of the bidder. In particular, the County will neither amend nor supplement the Resolution in any way nor will it agree in advance of the sale of the Bonds to enter into any additional agreements with respect to the provision of any such policy. FAILURE OF THE INSURANCE PROVIDER TO ISSUE ITS POLICY SHALL NOT CONSTITUTE CAUSE FOR A FAILURE OR REFUSAL BY THE SUCCESSFUL BIDDER TO ACCEPT DELIVERY OF OR PAY FOR THE BONDS. The successful bidder must provide the District with the municipal bond insurance commitment and information with respect to the municipal bond insurance policy and the insurance provider for inclusion in the final Official Statement within two (2) business days following the award of the bid by the Treasurer. The District will require a certificate from the insurance provider substantially in the form attached hereto as Exhibit A on or prior to the date of delivery of the Bonds, as well as an opinion of counsel to the insurance provider regarding the enforceability of the municipal bond insurance policy, in form reasonably satisfactory to the District and the successful bidder. Official Statement: The District has authorized the adoption of an official statement relating to the Bonds. A copy of the Preliminary Official Statement will be furnished upon request to Government Financial Strategies, Inc., 1228 "N" Street, Suite Thirteen, Sacramento, CA 95814-5609, telephone (916) 444-5100. The Preliminary Official Statement is in form "deemed final" by the issuer for purposes of Securities and Exchange Commission Rule 15c2-12(b)(1), but is subject to revision, amendment and completion in a final Official Statement. The District will furnish to the successful bidder, at no expense to the successful SF2-75838.1 8 bidder, up to 200 copies of the final Official Statement within seven (7) business days of the award date. Official Statement Certificate: The District will provide to the successful bidder for the Bonds a certificate, signed by an official of the District, confirming to the successful bidder that, at the time of the acceptance of the bid for the Bonds and at the time of delivery thereof, to the best of the knowledge of said official, the Official Statement (except for information regarding DTC and its book-entry only system, and except for information provided by the Treasurer regarding County investments, and except for information respecting a municipal bond insurance policy with respect to the Bonds and the provider thereof, as to which no view shall be expressed) does not contain any untrue statement of a material fact or omit to state any material fact necessary in order to make the statements made therein, in the light of the circumstances under which they were made, not misleading, and that there has been no material adverse change in the financial condition or affairs of the District which would make it unreasonable for the purchaser of the Bonds to rely upon the Official Statement in connection with the resale of the Bonds. Continuing Disclosure Certificate: In order to assist bidders in complying with Securities and Exchange Commission Rule 15c2-12(b)(5), the District will undertake, pursuant to a Continuing Disclosure Certificate, to provide certain annual financial information and notices of the occurrence of certain events, if material. A description of this undertaking is set forth in the Preliminary Official Statement and will also be set forth in the Final Official Statement. The District has never failed to comply in all material respects with any previous undertakings with regard to said Rule to provide annual reports or notices of material events. Dated: July 8, 1997. /s/ Jeanne Maglio Clerk of the Board of Supervisors of the County of Contra Costa, California SF275838.1 9 EXHIBIT A CERTIFICATE OF BOND INSURER The undersigned , the duly authorized and acting of (the "Bond Insurer"), hereby certifies on behalf of the Bond Insurer as follows: 1. The statements contained in the Official Statement dated July 23, 1997 (the "Official Statement'), relating to the Martinez Unified School District General Obligation Bonds, Election of 1995, Series 1997 (the "Bonds") under the captions ,and , in Appendices _ and thereto, and on the cover page thereof, insofar as such statements constitute descriptions or summaries of the Bond Insurer or municipal bond insurance policy (the "Policy") of the Bond Insurer covering the Bonds, accurately reflect and fairly present the information set forth therein, and do not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements therein, in light of the circumstances under which they are made, not misleading; and 2. The form of Policy set forth in Appendix _ of the Official Statement is a true and complete copy of the form of Policy. [NAME OF BOND INSURER] By: Title: SP2-75838.1 OFFICIAL BID FORM BIDDING FtRM'S NAmE: July 23, 1997 Clerk of the Board of Supervisors Authorized Signatory: County of Contra Costa c/o Government Financial Strategies, Inc. 1228 "N" Street, Suite Thirteen (signature) Sacramento, CA 95814-5609 FAX NO. (916) 444-5109) Re: $11,000,086.25* MARTINEZ UNIFIED SCHOOL DISTRICT (County of Contra Costa, State of California) GENERAL OBLIGATION BONDS ELECTION OF 1995, SERIES 1997 By the authorized signature above, we hereby submit this bid (consisting of the Premium, Purchase Price, and Interest Rates entered below) for the above-described Bonds in accordance with the Official Notice of Sale relating thereto dated July 8, 1997, which Notice together with all representations and agreements on Page 2 hereof are hereby made part of this bid: Par Value: $11,000,086.25 + Premium: $ = Purchase Price: $ (plus accrued interest to the date of delivery) Check Check Maturity Principal if Term Interest Maturity Principal if Term Interest Au st 1 Amount * Bonds t Rate Au st 1 Amount * Bonds t Rate 1998 $ _ % $ % 2014 * Preliminary; subject to adjustment pursuant to Official Notice of Sale. } Clearly indicate each Term Bond as follows: Enter "TERM" in blank for year of initial mandatory sinking fund payment; draw arrow to maturity; enter Bond Yield in blank for year of maturity. The maximum interest rate bid does not exceed ten percent (10%) per annum. No Bond bears more than one rate and all bonds of the same maturity bear the same interest rate. Each Bond bears interest at the interest rate specified from its dated date to its maturity date. sr2-75838.1 Page 1 of 2 Martinez Unified School District Official Bid Form By execution on the first page of this bid by an authorized officer, we hereby represent: (1) We have received and reviewed the Preliminary Official Statement with respect to the Bonds (the "Preliminary Official Statement") and as a condition to bidding on the Bonds, have determined that we can comply with the requirements of Rule 15c2-12 of the Securities and Exchange Commission under the Securities Exchange Act of 1934, as amended. (2) As of the date of award and as of the date of delivery of the Bonds, all members of our syndicate either participate in DTC or clear through or maintain a custodial relationship with an entity that participates in said depository. (3) Our computation of the True Interest Cost (TIC) to the District under the foregoing proposal, made as provided in the Official Notice of Sale, is %. Our computation of the gross interest cost to the District (net of any premium bid) under the foregoing proposal is $ . These estimates are for informational purposes only and not binding on the District or on the undersigned. We hereby request that (not to exceed 200)printed copies of the Official Statement with respect to the Bonds be furnished to us in accordance with the terms of the Official Notice of Sale. Very truly yours, Company By /executed on first page of bid forml Authorized Representative Title Phone: Fax: Following is a list of the members of our account on whose behalf this bid is made. Bidder's representative to be contacted Receipt of Return of Bidder's unaccepted Good regarding closing procedures: Faith Check Hereby Acknowledged: Name: By Phone: Authorized Representative Fax: SF2-75838.1 Page 2 of 2 OH&S DRAFT OF 6130/97 NOTICE OF INTENTION TO SELL Not to Exceed $11,000,086.25 MARTINEZ UNIFIED SCHOOL DISTRICT (County of Contra Costa, State of California) GENERAL OBLIGATION BONDS ELECTION OF 1995, SERIES 1997 NOTICE IS HEREBY GIVEN that the above Bonds will be offered for public sale by the Board of Supervisors of the County of Contra Costa, State of California, on Wednesday, July 23, 1997, at the hour of 9:35 A.M., California time (or on such other date and time as may be determined by the County as provided in the paragraph below), at the offices of the Financial Advisor to the District, Government Financial Strategies, Inc., 1228 "N" Street, Suite Thirteen, Sacramento, CA 95814-5609, subject to all of the terms and conditions of the Official Notice of Sale describing the Bonds, copies of which (along with a Preliminary Official Statement relating to the Bonds) will be furnished upon request to the Financial Advisor at the above address (telephone (916) 444-5100, fax (916) 444-5109). Legal Opinion: Orrick, Herrington & Sutcliffe LLP, San Francisco, California. Any sale date for the Bonds may be changed at the sole discretion of the County by providing notice thereof through Thompson Municipal News and Bloomberg Business News at least twenty-four (24) hours prior to the then-scheduled sale date of the Bonds. Dated: July 8, 1997. Isl Jeanne Maelio Clerk of the Board of Supervisors of the County of Contra Costa, California SF2-75838.1 SUPPLEMENTAL MATERIAL ADVISEMENT FORM AGENDA DATE: 7 9 ITEM NO.: 11 4 Q ADDITIONAL MATERIALS AVAILABLE IN THE MINUTES ❑ ITEM CONTINUED TO: ❑ ITEM DELETED ❑ PUBLIC COMMENT - NONE ❑ CONSIDERED CONSENT ITEMS PREVIOUSLY REMOVED - SEE SUMMARY FOR CHANGES; OTHERWISE APPROVED AS LISTED ON THE AGENDA THIS SECTION FOR PLANNING REAB ONLY ❑ ADDITIONAL MATERIAL AVAILABLE IN FILE (NAME): cis' THE BOARD OR SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on _July 8, 1997 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ SUBJECT: 1997-1998 County Assessment Roll The Board received a report dated June 23, 1997, (copy attached) , from Gus S. Kramer, County Assessor, advising that the 1997-98 County Assessment Roll has been delivered to the County Auditor, as required by law. IT IS BY THE BOARD ORDERED that receipt of the report from the ASSESSOR is hereby ACKNOWLEDGED. cc: Assessor Auditor-Controller 1 hereby certay that this is a true and eortest aap)d aBoardofof Su 9Maas ken ando aMee date shown Inula 01 IM A7'1ESTED 7 RCHM^CMrk of tM boaN a , ,�sjw.w41tdre/otearwe�kafoder . �dL-L'�21� papM Gus S.Kramer Contra Office of Assessor Assessor Costacomas 834 Court Street Assisrantward Assessor Martinez,California 94553 County FAX: (510)313-7488 Valuation Telephone: (510)313-7400 Robert E.Nash Assistant Assessor Administration RECEIVED June 23, 1997 JUN 2 71997 CLERK BOARD OF SUPERVISORS HONORABLE BOARD OF SUPERVISORS CONTRA COSTA CO. Contra Costa County Administration Building Martinez, CA 94553 Dear Board Members, I wish to advise you that the 1997-98 County assessment roll has been delivered to the County Auditor, as required by law. For the fiscal year beginning July 1, 1997, this year's assessment roll only reflects ten (10) months of activity due to the changing of the lien date from March 1 to January 1. Subsequent rolls will reflect a full twelve (12) months of activity. The increase in the local tax base for 1997-98 is $852 million and brings the total local assessment roll to $68.8 billion. The public utility roll, which totaled $2.7 billion last year, is part of the tax base in addition to the local roll, and is due to be delivered by the State Board of Equalization in August. The statistics show that the City of Concord continues to have the largest assessed valuation in the County, with Walnut Creek and Richmond second and third respectively. Brentwood registered the largest percent increase again with a gain of 13.5% over the prior year. The County assessment roll now consists of 310,800 parcels of real property, an increase of 2,000 parcels over the previous year, and 53,089 unsecured property accounts which include 27,489 assessable boats and 584 aircraft. During the past year, 21,285 building permits were reviewed for valuation of new construction, and 36,269 recordings of documents affecting ownership of property were processed. Honorable Board of Supervisors 2 June 23, 1997 I would like to acknowledge and commend the staff in my office for their continuing dedication and hard work, which resulted in completion and delivery of this assessment roll on a timely basis. Attached, for your information, is a summary sheet of assessed value distributed by areas of the County. Very truly yo�, i GUS S. KRAMER County Assessor GSK:rp Att. 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QEF N -.VWFWG9+-lVJ-QP�IINONwP x D W :: W P VfVSV +DON�FNNJ-+ -slitV w O�DWv�OF4nw-�W�Bw6+w�gVKCN W r ::N O W-+�OWW�PV 04IIPOWW-Vl�i N PlT-�OIQJOO-WPV JW P�FI,II r' tib J PfONO�t�iViwFlJl�wwFF40 P�6lsf+POYT@ts+-.t�u�+ON�6�0-.w r a : O PrM PO NN�Otlw�O-+W wWWCbtAP W FOtlNO'-.NPVNNPOVI:CCN-+ C J OwFW-10P-+JFPW wNF'w-.! P P�InJ�FtinJJ NPP�FWfONV+ G r2: F1 t V'ICc�pGDrt'Vf-toQ�Ot�FwNNVi41i w�Da-+wNtJlN�w0��111o1RVt0�l1,n r NQ 10 WFVWNJ`OWVIF�O_.JfOIJIWF W FWWwNK1Wl11WwN.+VLIiJPOW G m M '. 4]t N V10 WN4TQtTl1l COWVtV]NNVf00 W WNN-`�INVfPNCo�ONP�9Nf\TWP (fi US W d m a a.. N m. W} J TO: BOARD OF SUPERVISORS FROM: Phil Batchelor, County Administrator Anne Marie Gold, County Librarian DATE: July 8, 1997 SUBJECT: Reorganization of Library Services SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION 1. ACCEPT the report on the reorganization of library services. BACKGROUND: At its meeting of June 24, 1997 the Board of Supervisors requested information on the County Library Reorganization Operating Plan in the following areas: 1. The commitment of parcel tax funds to Central Library support, in particular the formula for the spread of such funds among the five regions. 2. The source of funds for the various commitments made in the Reorganization Operating Plan including: a) $170,000 annual operating funds commitment to Concord b) $1.5 million capital funds to Concord c) $150,000 annual operating funds to Central Library d) capital cost of new Hercules library facility 3. Commitment for a new library facility to Oakley and financial support for operating costs for such a facility. PARCEL TAX FUNDS IN SUPPORT OF CENTRAL LIBRARY As part of the commitment to maintain current levels of Central Library hours and services that was agreed upon during discussions between the County and the cities at the Public Managers Association in January - February 1997 it was agreed that an additional $600,000 would be provided to support Central Library services. This $600,000 would come from three sources: City of Pleasant Hill $200,000 County $150,000 Ballot measure revenues (shared by all regions) $250,000 This recommendation was made as part of the Board of Supervisors item at the March 11, 1997 meeting and subsequently adopted by the Board of Supervisors at its meeting on April 15, 1997. During the discussions between the County and the cities at the Public Managers Association it was agreed that the $250,000 commitment from ballot measure revenues would be shared equally by all regions, e.g. $50,000 per region. CONTINUED ON ATTACHMENT: X SIGNATURE: _RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON Ju=T8, 1997 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF _UNANIMOUS(ABSENT ) AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD AYES:j,Y W 1tNOES: OF SUPERVISORS ON THE DATE SHOWN. ABSENT: — ABSTAIN: ATTESTED Ady8 1997 Contact: Anne Marie Gold, 646-6423 PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: County Library C , �� County Administrator By —DEPUTY q:\reorg\bos7897.doc Reorganization of Library Services Board of Supervisors Agenda July 8, 1997 Page 2 In a letter from a city to the Board of Supervisors commenting on the library reorganization it was suggested that the commitment of funds to the Central Library be on a proportionate basis by region by percentage of parcels within a region. In the April 15, 1997 Board item on Pages 10 -11 information was provided about the difference between equal and proportional split of ballot measure revenues by region. It was noted in the April 15, 1997 Board item that since the original allocation formula had been agreed upon by the Public Managers Association any change in the formula would need to be agreed on by all cities and the County. The Board of Supervisors took no action to change the allocation formula from the original one proposed at $50,000 per region. SOURCE OF FUNDS FOR REORGANIZATION OPERATING PLAN COMMITMENTS As part of the overall reorganization of library services the County made several commitments of County funds including: a) $170,000 annual operating funds commitment to Concord b) $1.5 million capital funds to Concord c) $150,000 annual operating funds to Central Library Concord funds: As part of the agreement it was stipulated that the funds for both the operational and capital commitments should come from funds other that those currently designated for non-capital library operations and other than those from future ballot measures. The commitment for operational funds does not become effective until after the facility renovation and expansion is completed. Currently the County Library receives $345,000 in State Public Library Fund (PLF) monies. The funds are allocated on a complex per capita and local level of funding formula basis. There is currently legislation (AB 345) pending in Sacramento which would change the allocation formula to a straight per capita formula when a certain target dollar amount allocation by the State is achieved for PLF. Currently both houses of the legislature have included a $10 million augmentation for the PLF in the preliminary budget. This increase in PLF funding would allow the fund to reach the target dollar amount to change the allocation formula. Should AB 345 become law and the PLF receive a $10 million increase, the estimated increase in revenues to Contra Costa County could be $284,000. In addition, as the economy continues to improve, it is likely that a statewide bond measure for public libraries may be approved by the voters. While there are variety of potential funding sources, these are two likely sources of funding for the commitments to Concord. Central Library funds: As part of the agreement to maintain current levels of Central Library hours and services the County agreed to contribute $150,000. The $150,000 was arrived at as a result of the higher than average per square foot ccupancy cost for the Central Library facility, as well as the greater square footage at the Central Library facility. The intent is that occupancy costs for a facility in Pleasant Hill should be similar to occupancy cost for an average size branch. The occupancy budget for the Central Library for FY 97- 98 is $232,000. The intent was that the County would contribute its $150,000 share as a result of a reduction in occupancy costs charged to the County Library for the Central Library facility. Hercules Library capital funds: The commitment agreed to by the County and cities at the Public Managers Association was to fund operational costs for a library in Hercules at the time that the City of Hercules completed the construction of the new facility. There was no commitment of County funds to the capital cost of a new library in Hercules. Only at the time that the City of Hercules has fully funded with its own funding sources and completed construction of a new library facility within its city limits does the agreement to fund library operations become effective. q:\reorg\bos7897.doc Reorganization of Library Services Board of Supervisors Agenda July 8, 1997 Page 3 COMMITMENT OF FUNDS TO OAKLEY FOR A LIBRARY FACILITY AND OPERATIONS In the actions taken by the Board of Supervisors at its meeting on April 15, 1997 it adopted the following as part of the overall motion: ADDED the possibility of a provision for the County to commit and maintain operational funding for an East County Library which demonstrates an ability to secure its own capital costs, similar to the funding strategy utilized by the City of Concord and/or the City of Hercules. Recently a library facility needs assessment and feasibility study was completed in Oakley, funded by redevelopment funds. The study projected a new 16,000 square foot facility and included various financing options for the capital costs for such a facility. The study has been received by the Oakley Municipal Advisory Council and no action has been taken on it to date. Historically Contra Costa County has not provided capital funding from library funds for new library facilities. Library facilities were funded by the local community utilizing County Service Area bond funding or by a city itself utilizing municipal funds. The commitment of $1.5 million in capital funds to the City of Concord as part of the overall reorganization agreement was in response to the issue of the City of Concord that it has historically generated more property tax revenue for library service than has been spent in the city. The issue of a commitment of operational funding for Oakley was discussed by the Public Managers Association at the time that the commitment was made to Hercules for operational funding. There was no agreement among the Public Managers Association to extend the same commitment to Oakley. The commitment to Hercules was made because of the assumption that there would not be sufficient property tax revenue growth to support the costs of an additional library operation in the West Region. However, it was discussed that property tax growth would be expected in the East Region and such growth would be allocated at the discretion of the East Region Library Board. The need for operational funding for a new east county library, such as one in Oakley, could then be considered for funding by the East Region Library Board. q:\reorg\bos7897.doc t � 7 TO: BOARD OF SUPERVISORS tom/' ` - `, ' CONTRA n FROM: Phil Batchelor COSTA "'� v, ' ' County Administrator . .5 y4 COUNTY DATE: July 8, 1997 CO U' SUBJECT: Authorization for the Moraga-Orinda Fire Protection District to Participate in the Contra Costa County Joint Powers Insurance Authority (JPA) SPECIFIC REQUEST(S) OR RECOMMENDATION(S)& BACKGROUND AND JUSTIFICATION RECOMMENDATIONS . AUTHORIZE the Moraga-Orinda Fire Protection District to join the Contra Costa County Joint Powers Insurance Authority (JPA). BACKGROUND/REASON(S) FOR RECOMMENDATION(S): On July 1, 1988, the Board of Supervisors, representing the County and its Special Districts and two Independent Fire Protection Districts, executed a Joint Powers Agreement providing public liability and other self-insurance programs. The Independent Moraga-Orinda Fire Protection District(M-OFPD) has requested authorization to participate in the County Joint Powers Insurance Authority. Prior to July 1, 1997, the M-OFPD was formerly the County- governed Moraga and Orinda Fire Protection Districts. These former County districts were members of the JPA. On June 24, 1997, the Board of Supervisors authorized the continued provision of insurance coverage for M-OFPD effective July 1, 1997, subject to the condition that the new District apply to join the JPA by July 3, 1997. On July 1, 1997, the Board of Directors of the new District met and approved application to join the JPA. Accordingly, it is recommended that the M-OFPD be authorized to join the JPA. CONTINUED ON ATTACHMENT: —YES SIGNATURE: t_,,,.,_ 11, �? RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF ARD COMMITTEE —APPROVE OTHER SIGNATUREIS): ACTION OF BOARD ON JU Y. . APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A X UNANIMOUS(ABSENT I TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact,T.McGraw(335-1066) Y Jul 8 1997 ATTESTED � PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: CAO County Risk Management Moraga-Orinda Fire Protection District BY4W DEPUTY