HomeMy WebLinkAboutMINUTES - 07081997 - C64-C95 BOARD OF SUPERVISORS
Contra
FROM: Edward P. Meyer, Agricultu4"7commis dner
Costa
Director of Weights & Measur
DATE: June 13, 1997 County
SUBJECT: State Nursery Regulatory Contract for Fiscal Year 1997-98
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Authorize Chairman, Board of Supervisors, to sign a contract with the
California Department of Food and Agriculture which proposes to
reimburse the County $2 , 358 for work activities relating to
enforcement of Nursery regulations . The contract is effective July
1, 1997 through June 30, 1998.
BAC
The County Department of Agriculture enforces Nursery Regulations .
The State reimburses the County for a portion of these regulatory
activities .
CONTINUED ON ATTACHMENT: -YES SIGNATURE:
-RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
-APPROVE OTHER
SIGNATURQS):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
Jt UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT -ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact: Bob Cruickshank ATTESTED HtTCOR 3FRK 01�I H 6�BC)4 RD C�)F
cc: Auditor-Controller S.JFIERVISORS AND COUNTY ADMINISTRATOR
BY
P6,4 DEPUTY
(I-
STATE OF CALIFORNIA APPROVED .BY THE 74- 77
STANDARD AGREEMENT— CONTRACT NUMBER AM.NO.
ATTORNEY GENERAL .d 97-0079
ST6.2(REV.5-91) TAXPAYER'S FEDERAL EMPLOYER
IDENTIFICATION NUMBER
THIS AGREEMENT,made and entered into this 6th day of May 1997 94-6000509
in the State of California,by and between State of California,through its duly elected or appointed,qualified and acting
TITLE OF OFFICER ACTING FOR STATE AGENCY
Secretary Department Of Food And Agriculture hereafter called the State, and
CONTRACTOR'S NAME
County of Contra Costa hereafter called the Contractor
WITNESSETH: That the Contractor for and in consideration of the covenants, conditions aqreements, and stipulations of the State
hereinafter expressed, does hereby aqree to furnish to the State services and materials as follows:
(Set forth service to be rendered by contractor,amount to be paid Contractor,time for performance or completion,and attach plans and specifications,if any)
Contractor to inspect all nursery stock at all producer/wholesale nursery locations within the County. Specifically not included
is nursery stock in the first year of a two-year production cycle, plant materials in parent stock or propagative stock beds or
blocks that are not to be inspected, and nursery stock that is entered in one of the State's registration or certification programs
and is inspected by State staff. Contractor to enforce all laws and regulations pertaining to nursery stock, including licensing
requirements, in accordance with the attached "Memorandum of Understanding" identified as Exhibit A and by this reference
made a part hereof. Contractor to respond to complaints against retail nursery establishments. Contractor agrees to furnish all
equipment and labor necessary to perform inspection and enforcement activities. These activities under this Agreement shall
be completed within the time frame outlined. Contractor to be paid on a per acre basis for inspection and enforcement
activities.
This Agreement shall be effective July 1, 1997 through June 30, 1998. This Agreement must be signed and returned within
45 days after receipt by contractor. The total amount payable under this Agreement shall not exceed$2,358.00. This is
determined at a rate of$12.41 per acre, based on 190 contract acres as reported by the County[Contract acres= "Type 1"
acres plus (1/4 x "Type 2" acres].) In addition, Contractor will be paid$50.00 for each new license secured by the Contractor
and $50.00 for each renewed forfeited (delinquent) license secured by the Contractor.
Payment shall be made quarterly in arrears upon submission and approval of an itemized invoice. Contractor shall submit an
itemized invoice, each quarter, in arrears, in triplicate, referencing Contract No. 97-0079 and sent to: Department of Food and
Agriculture, Pest Exclusion, Attention: Thomas Esser, 1220 N Street, Suite A-372, Sacramento, California 95814.This
Agreement shall not be considered effective unless signed by both parties and approved by the Department of General
Services, if required.
i
The provisions on the reverse side hereof constitute a part of this aqreement.
IN WITNESS WHEREOF,this agreement has been executed by the parties hereto, upon the date first above written. -
DIU
STATE OF CALIFORNIA CONTRACTOR (44g) 646-5250
AGENCY CONTRACTOR atoftr than an individual,state w eInera mnp anm,,pa me snip.etc.)
Department Of Food And Agriculture County of Contra Costa
BY(AUTHORIZED SIGNATURE) BY(AUTHORIZED SIGNATURE)
X zz&u X
PRINTet NAME OF PERSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING
Alice L. Wright r5
TITLE ADDRESS +&1 J0N-G6E+4N- . 2366-A Stanwell tir .
Contract Officer CONCORD CA 94520
AMOUNT ENCUMBERED BY PROGRAM CATEGORY(CODE AND TITLE) FUND TITLE
THIS DOCUMENT 20.40.40 CA/General Department of General Services Use Only
2'358.00 (OPTIONAL USE) y
PRIOR AMOUNT ENCUMBERED FOR
THIS CONTRACT
Q O.00 ITEM CHAPTER STATUTE FISCAL YEAR GEN. SERV. DEPT. APPROVAL
�p 857o-oot-000i 97 s7/sa NOT REQUIRED PER
TOTAL AMOUNT ENCUMBERED TO OBJECT OF EXPENDITURE(CODE AND TITLE)
DATE SAM 1215
2,358.00 56907
/hereby certify upon my own personal knowledge that budgeted funds are T.B.A. NO. B.R.NO.
available for the period and purpose of the expenditure stated above.
SIGNATURE OF ACCOUNTING OFFICER DATE
Certification of fund availability is on file with the
Department of Food&Agnculture
❑ CONTRACTOR ❑ STATE AGENCY ❑ DEPT.OF GEN.SEP. ❑ CONTROLLER ❑
1. The Contractor agrees to indemnify, defend and save harmless the State, its officers, Agents,
and employees from any and all claims and losses accruing or resulting to any and all
contractors, subcontractors, raterialmen, laborers and any other person, firm or corporation
furnishing or supplying work, services, materials or supplies in connection with the performance
of this contract, and from any and all claims and losses accruing or resulting to any person, firm
or corporation who may be injured or damaged by the Contractor in the performance of this
contract.
2. The Contractor, and the agents and employees of Contractor, in the performance of this
agreement, shall act in an independent capacity and not as officers or employees or agents of
State of California.
3. The State may terminate this agreement and be relieved of the payment of any consideration
to Contractor should Contractor fail to perform the covenants herein contained at the time and in
the manner herein provided. In the event of such termination the State may proceed with the
work in any manner deemed proper by the State. The cost to the State shall be deducted from
any sum due the Contractor under this agreement, and the balance, if any, shall be paid the
Contractor upon demand.
4. Without the written consent of the State, this agreement is not assignable by Contractor
either in whole or in part.
5. Time is of the essence in this agreement.
6. No alteration or variation of the terms of this contract shall be valid unless made in writing and
signed by the parities hereto, and no oral understanding or agreement not incorporated herein,
shall be binding on any of the parties hereto.
7. The consideration to be paid Contractor, as provided herein, shall be in compensation for all
of Contractor's expenses incurred in the performance hereof, including travel and per diem,
unless otherwise expressly so provided.
Agreement No. 97-0079
RESO<,UTIONS Pa4e 2
A copy of a resolution,order,motion,or ordinance of the local governing body by law having authority to enter into proposed contract
authorizing execution of agreements must be included when contracting parties are county,city, district, board or commissions (State
Administrative Manual Section 1208).
AMERICANS WITH DISABILITIES ACT(ADA)COMPLIANCE
By signing this Agreement, Contractor assures the State that it complies with the Americans with Disabilities Act(ADA) of 1990.
(42 U.S.C. 12101 et seq), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines
issued pursuant to the ADA.
DRUG-FREE WORKPLACE ACT OF 1990 CERTIFICA'T'ION
By signing this Agreement,the Contractor or grantee hereby certifies under penalty of perjury under the laws of the State of California
that the Contractor or grantee will comply with the requirements of the Drug-Free Workplace Act of 1990(Government Code Section
8350 et seq)and will provide a drug-free workplace by taking the following actions:
(I) Publish a statement notifying employees that unlawful manufacture,distribution.dispensation, possession. or use of a controlled
substance id prohibited and specifying actions to be taken against employees for violations;
(2) Establish a Drug-Free Awareness Program to inform employees about:
(a) The dangers of drug abuse in the workplace;
(b) The person's or organization's policy of maintaining a drug-free workplace:
(c) Any available counseling,rehabilitation,and employee assistance programs: and.
(d) Penalties that may be imposed upon employees for drug abuse violations.
(3) Every employee who works on the proposed contract will:
(a) Receive a copy of the company's drug-free workplace policy statement,and.
(b) Agree to abide by the terms of the company's statement as a condition of employment on the contract.
DISPUTES
Any dispute concerning a question of fact arising under the terms of this agreement which is not disposed of within a reasonable period
of time(ten days) by the Contractor and State employees normally responsible for the administration of this contract shall be brought
to the attention of the Chief Executive Officer,or designated representative,of each organization for joint resolution.
NATIONAL LABOR RELATIONS BOARD CERTIFICATION
Contractor, by signing this agreement, does swear under penalty of perjury that no more than one final unappealable finding of
contempt of court by a Federal court has been issued against Contractor within the immediately preceding two-year period because of
the Contractor's failure to comply with an order of a Federal court which orders the Contractor to comply with an order of the National
Labor Relations Board(Public Contract Code Section 10296),
STATEMENT OF COMPLIANCE
The Contractor's signature affixed hereon and dated shaft constitute a certification under the penalty of perjury under the laws of the
State of California that the Contractor has, unless exempted. complied with the nondiscrimination program requirements of
Government Code Section 12990 and Title 2,California Code of Regulations Section 8103.
Public Entity Clauses
Revised 9f4f96
Agreement No. 97-0079
NON61SCMIAINATION CLAUSE(OCP-1) PZge 3
During the performance of this contract, contractor and its subcontractors shall not unlawfully discriminate, harass or allow
harassment, against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin.
physical disability(including HIV and AIRS),mental disability,medical condition(cancer),age(over 40),marital status,and denial of
family care leave. Contractors and subcontractors shall insure that the evaluation and treatment of their employees and applicants for
employment are free from such discrimination and harassment. Contractor and subcontractors shall comply with the provisions of the
Fair Employment and Housing Act(Government Code,Section 12900 et seq.)and the applicable regulations promulgated thereunder
(California Code of Regulations. Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing
Commission implementing Government Code, Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California
Code of Regulations are incorporated into this contract by reference and made a part hereof as if set forth in full. Contractor and its
sah,:ontracters shall give written notice of their obligations under this clause to labor organizations with which they have a collective
bargaining or other agreement.
This contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under
the contract.
AUDIT
It is hereby mutually agreed that Contractor shall be subject to the examination and audit of the Auditor General for a period of three
years after final payment under this agreement (Government Code 8546.7). The examination and audit shall be confined to those
matters connected with the performance of this contract including but not limited to the cost of administering the contract.
AMENDMENT/CANCELLATION
This agreement may be amended upon written mutual consent, or canceled by either party, upon thirty days written notice unless
otherwise stated(State Administrative Manual Section 1247). In the event the State cancels this agreement due to Contractor's Breach
of Contract, the State shall have the authority to terminate this agreement immediately upon giving notice to the Contractor.
M/W/DV AUDIT
Contractor or vendor agrees that the awarding department or its delegatee will have the right to review, obtain, and copy all records
pertaining to performance of the contract. Contractor or vendor agrees to provide the awarding department or its delegatee with any
relevant information requested and shall permit the awarding department or its delegatee access to its premises, upon reasonable notice.
during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts,
and other material that may be relevant to a matter under investigation for the purpose of determining compliance with Public contract
Code Section I0115 et seq. and Title 2, California Code of Regulations,Section 1896.60 et seq. Contractor or vendor further agrees
to maintain such records for a period of three(3)years after final payment under the contract.
BUDGET ACT
It is mutually agreed that if the Budget Act of the current ,year and/or any subsequent years covered under this contract does not
appropriate sufficient funds for the program, this contract shall be of no further force and effect. In this event, the State shall have no
liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this contract and the Contractor
shall not be obligated to perform any provisions of this contract.
SUBCONTRACTING
Contractor shall not subcontract any services under this contract without prior approval of the State's representatives,
Public Entity Clauses
Revised 9!4/96
Agreement No. 97-0079
INVQIf:E P,NO PAYMENTS Page 4
The Contractor shall render invoices for total monthly or quarterly charges in the month or quarter following the month or quarter for
which the charges accrue. Invoices will be submitted in triplicate. Allow up to sixty calendar days for payment of invoices.
LABOR CODEAVORKER'S COMPENSATION
Contractor certified and is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured
against liability for Worker' Compensation or to undertake self-insurance in accordance with the provisions of that Code and
Contractor affirms to comply with such provisions before commencing the performance of the work of this contract.
PROFESSIONAL WORK
All work to be perform in accordance with all acceptable State standards.
PERSONAL SERVICES
This contract has complied with the Standards set forth in Government Code Section 19I30(b), Public Contract Code Section 10337
and State Administrative Manual Sections 1249 and 1268.
Public Entity Clauses
Revised 974196
tv[EMORANDUM GF UNDERSTANDING QQ�
AgreFsrent No
ItiiiIT A
California Department of Food and Agriculture {B
and the
California Agricultural CornrniSsioners Association
STATE COUNTY NURSERY INSPECTION PROGRAM
Commissioners will maintain the same level of program commitment and inspection as specified in
this Memorandum of Understanding.
The CDFA will allocate 5400,000 annually from the agricultural fund for disbursement to counties
pursuant to nursery inspection contracts. Provided, however, chat should the funding available in
_..,
1gr:cutntral fund significantly change, then CACASA and the degarrmenc wiII review
the existing standards and priorities for appropriate niodificaticn.
The CDFA and Commissioners will fulfill their respective responsibilities as previously agreed in
the Memorandum of Understanding regarding "Nursery Inspection and Nursery Pest Control
Responsibilities" dated July 11, 1975.
S'T'ANDARDS
The counties will:
I. Inspect, at least annually, all nursery stock at all producer/wholesale locations within the
county;
?. Ensure compliance with pest cleanliness standards as follows:
a. Permit no more than five percent (5%) of nursery stock offered for sale to
be infested with pests of economic importance and of general dis"oution in
California_
b. Permit no more than one percent of nursery stock offered for sale to be
infested with pests of limited distribution. inciuding pests of major
economic importance which are widely, but not generally dist/ butee in
California_
c. Permit no nursery stock to be offered for sale that :s infested with a pest net
known to occur or not known to be established in California.
3. Investigate all complaints and take appropriate enforcement action regarding nursery
products sold within the county; and
4. Enforce nursery stock licensing requirements for all new nurser/ operations within
the county.
California County Agricultural California Department of Food
Commissioners and Sealers Association and Agriculture
0 � ! �
Gerald A. Benincasa. Fut President N/tike Chrism—an, Undersecretary
--Frank .�.ari. Presidenc Isi A. Siddiqui. Director
Division of Plant Industry
TO: BOARD OF SUPERVISORS E..
Contra
FROM: Phil Batchelor Costa
County Administrator ;i -
County
DATE: July 8, 1997
SUBJECT: Contracts for Provision of Disaster Preparedness Services
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Authorize County Emergency Services Director to sign contracts
between the County and the Cities of Concord, Danville, E1 Cerrito,
Hercules, Martinez, Pinole and San Ramon under the terms of which
the County Office of Emergency Services will provide disaster
preparedness consultant services to these cities during the period
July 1, 1997 through June 30, 1998 .
BACKGROUND
The County Office of Emergency Services works with county
departments, fire districts, other public agencies, non-profit
community organizations and volunteer groups to develop, update and
exercise an emergency plan for the unincorporated areas of the
county. These services are also made available, on a contract
basis, to cities within the county. For the 1997-98 fiscal year
seven cities have requested such services. The recommended action
will allow the County Emergency Services Director to sign the
contracts as they are executed by the cities and returned to the
County.
FINANCIAL IMPACT
These contracts represent a total of $54, 250 revenue to the County
for the 1997-98 fiscal year.
CONTINUED ON ATTACHMENT: _YES SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE F SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN../
ATTESTED /
Contact: PHIL AT LOR, LERK OF THE BOARD OF
CC: SUPERVISORS AND COUNTY ADMINISTRATOR
BY /�'�'��Q(� ,DEPUTY
C-44
TO: BOARD OF SUPERVISORS
- Contra
FROM: William Walker, M.D., Director Costa
Health Services Department County
DATE: June 17, 1997
SUBJECT: TOBACCO TAX (AB-75)
SPECIFIC REQUESTS(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
1. Approve and authorize the Health Services Director to execute and submit to the State Department of Health
Services the application for California Health Care for Indigents Program(CHIP)funds for fiscal year
1997/98.
2. Authorize the Health Services Director to execute and submit the Standard Agreement for County Health
Services.
3. Authorize the Health Services Director to execute and submit the Description of Proposed Expenditure of
C.H.I.P. Fund forms.
4. Authorize the Health Services Director to execute and submit any application, Standard Agreement or
Proposed Expenditure form amendments which may be required that have no fiscal consequences.
5. Authorize the Health Services Director to execute and submit the State Public Health Subvention
Certification form.
6. Authorize the Health Services Director to disburse CHIP funds based upon State approval of the Standard
Agreement.
7. Direct the Health Services Director to report to the Finance Committee on the block grant distribution of any
non-County hospital discretionary funding in excess of$25,000.
it. Financiallmoact:
The County estimates it will receive State revenues as follows:
FOR COUNTY OPERATED SERVICES:
CHIP- Hospital $1,852,000
CHIP-Other Health Care 583.000
Subtotal-County Operation $2,435,000
FOR NON-COUNTY OPERATED SERVICES:
CHIP- Hospital $ 311,000
CHIP- Physician 218.000
Subtotal Non-County Operation $ 529,000
ESTIMATED 1997/98 REVENUES $2.964.000
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
I
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURE(S):
ACTION OF BOARD ON 1977APPROVED AS RECOMMENDED OTHER
V OOFSUPERVISORS
�/_/ UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN. [�(}/
CC: County Administrator ATTESTED 7
Health Services Administration PHIL BATCHElAR LERK THE BO OF
Attu: George Washnak SUPERVISORS AN DUN ADMINI TRATOR
Auditor-Covtrvller
Contact:Patrick Godley,370-5005 C'all
M382(10/88) BY DEPUTY
-2-
III. DISCUSSION/BACKGROUND:
The passage of the Tobacco Tax and Health Protection Act of 1988(Proposition 99)and its implementing legislation,
Assembly Bill 75 and Senate Bill 960 and Assembly Bill 1154, made available monies to reimburse hospitals, physicians,
and other providers for uncompensated care costs,for making capital improvements, and for implementing data systems.
These monies are available to the County for distribution to both County operated and non-County operated entities, upon
application to the State.
Contained within the application are assurances by the County regarding use of these funds. These assurances apply to
both the County operated services as well as the privately operated services. The funding conditions are as follows:
1. Funds must be used to supplement existing levels of services provided and shall not be used to fund existing levels
of service.
2. Counties will be required to provide,or arrange and pay for, medically necessary follow-up treatment, including
prescription drugs for any condition detected as part of a child health and disability prevention screen.
3. A county will have to maintain a level of financial support of county funds for health services that is at least equal to
its county match plus 50%of any overmatch of county funds in the 1988/89 fiscal year.
4. Monies will be accounted for as revenue to the County Health Services Plan Update and Budget Supplement and
cannot be used as county matching funds for other funds received from County Health Services Branch.
5. A county will not be able to impose more stringent eligibility standards for the receipt of benefits under Section 17000
or to reduce the scope of benefits compared to those which were in effect on November 8, 1988.
6. Funds will not be available for the support of health services provided to persons detained in a county or city jail or
other correctional facilities.
7. Receipt of funding shall not relieve a county of its obligation to provide indigent health care as required by Section
17000.
8. Reports will be required on indigent health care program demographic, expenditure, and utilization data in a manner
that will provide an unduplicated count of users for the fiscal year.
TO: BOARD OF SUPERVISORS e.61
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administratorf. �1' Contra
DATE: June 25, 1997 _ Costa
County
SUBJECT: Approve Standard Agreement (Amendment) #29-388-22 to the Master Grant Agreement with
the State Department of Health Services for the County's AIDS Program
SPECIFIC REQUEST(S) OR RECOMMENDATION($) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee (Wendel
Brunner, M.D. ) , to execute on behalf of the County, Standard Agreement
(Amendment) #29-388-22 with the State Department of Health Services, to
decrease the FY 1996-97 contract payment limit by $32,030, from $1,308,439 to
a new total of $1,276,409.
II. FINANCIAL IMPACT:
This Amendment decreases the maximum reimbursable amount of State funding for
FY 1996-97 by $32,030, from $1,308,439 to a new total of $1,276,409, for the
County's AIDS Program. No County funds are required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On September 17, 1996, the Board of Supervisors approved Agreement #29-388-19
(as amended by Amendment Agreements #29-388-20 and #29-388-21) with the State
Department of Health Services, for the period from July 1, 1996 through June
30, 1997, for the County's AIDS Program.
The Master Grant Agreement incorporates a Memorandum of Understanding (MOU) for
each service component of the AIDS Program. The MOU's define the services to
be provided and the budget for each component and are negotiated by the staff
of the State Office of AIDS and County AIDS Program representatives. The State
requires only the signatures of the State Office of AIDS Chief and the County
Health Officer on the MOU's and any amendments to the MOU's. This streamlines
and expedites the contracting procedure for the State and County AIDS Programs
because only new Master Grant Agreements and formal amendments affecting the
total payment limit of the Master Grant Agreement require County Board of
Supervisors and State Department of Finance approval.
This Amendment reflects a reduction in the actual level of services provided
under the Case Management program and County's HIV Testing program during FY
1996-97.
Three certified and sealed copies of this Board Order should be returned to the
Contracts and Grants Unit for submission to the State.
CONTINUED ON ATTACHMENT: YES SIGNATURE: /h /,/�/
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
Ivo OF SUPERVISORS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
Contact: OF SUPERVISORS ON THE DATE SHOWN.
}�epdel Brynner, M.D. (313-6712)
CC:
Q
Hea1L[1 Services (Contracts) ATTESTED O /97?
State Dept. of Health Services phil'itatchAr, CI64 of the Board of
Supervisors aad County Administrator
M3e2/7-e3 BY (29 _ nFPII7V
TO: BOARD OF SUPERVISORS Contra
X ' /
FROM: SHERIFF-CORONER ;; Costa
Dare: June 23 , 1997
County
r
SUBJECT: EXTEND CONTRACT WITH PACIFIC BELL FOR INMATE TELEPHONE SERVICE
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)d BACKGROUND AND JUSTIFICATION
1. RECOMMENDED ACTION
Approve and authorize the Sheriff-Coroner, or designee, to
execute, on behalf of the Inmate Welfare Fund, a five year
extension to the existing contract, effective June 1, 1997
through June 30, 2003 , with Pacific Bell for a tiered group rate
commission on all inmate telephones located within the Detention
Facilities .
II. FINANCIAL IMPACT
During the life of the contract, Pacific Bell estimates that the
commissions earned form the inmate telephones system will be
approximately $850, 000 to $900 , 000 annually. These funds are
deposited into the Inmate Welfare Fund.
III . REASON FOR RECOMMENDATION
Penal Code Section 4025 permits the Sheriff to expend funds
deposited into the Inmate Welfare Fund primarily for the benefit ,
education and welfare of the inmates confined within the jail (s) .
An itemized report of the expenditures is submitted annually to
the Board of Supervisors . Expenditure may include contracts for
services with program providers; to indigent inmates for public
transportation upon their release, books and reading materials
for the inmate libraries as well as recreational cational
equipment for use by the inmates . /�
I
CONTINUED ON ATTACHMENT: _YES SI<}NA(URE:" -
RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOAR M
_APPROVE _OTHER
SIGNATURE(S): n ,
ACTION OF BOARD ON _ dyAPPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THATTHIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED. 1117
Contact: Bill Schmidt X6-425 PHIL BATCHELOR,CLERK OF THE BOARD OF
CC: County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR
County-Auditor Controller
Sheriff-Coroner �"'-
BY
InJI u Ji'.1DEPUTY
^TO: BOARD OF SUPERVISORS V•Y/ 1
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, contracts Administrator f
A Contra
'
DATE: June 30, 1997 _ Costa
County
SUBJECT: Approval of Standard Agreement (Amendment) 429-488-6 with the
State Department of Alcohol and Drug Programs
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee (Chuck
Deutschman) , to execute on behalf of the County, Standard Agreement (Amendment)
#29-488-6 (State #NNA 07-94, A-6) with the State Department of Alcohol and Drug
Programs, effective July 1, 1996, to increase the payment limit for Fiscal Year
1996-97 by $452,255, from $8,101, 867 to a new total of $8, 554, 122, to fund a
portion of the County's Community Substance Abuse services.
II. FINANCIAL IMPACT:
The Agreement covers the following Federal and State General Funds: Federal
Substance Abuse Prevention and Treatment (SAPT) Block Grant, Federal Drug Free
Schools and Community (DFSC) Funds, State-funded Parolee Services Projects,
State-funded Perinatal Treatment Expansion Projects (PTEP) , State General
Funds, and Federal Drug/Medi-Cal Funds (prior to FY 1996-97, Federal Drug Medi-
Cal Funds and the State General Fund match were funded through a separate
contract) . Fiscal Year 1996-97 funding for this Amendment pis compared below:
AMENDMENT FUNDING INCREASE
FUNDING PRIOR TO OR
AMOUNTS AMENDMENT (DECREASE)
Federal SAPT Block Grant $4, 966, 099 $4, 788,524 $ 177, 575
Federal DFSC Funds 110, 710 65,634 45, 076
State Parolee Services Funds 379,535 379, 535 -0-
State PTEP Funds 507,506 490, 664 16,842
State General Funds 1,460, 086 1,230,127 229, 959
Federal Drug Medi-Cal Funds 1,130, 186 1, 147,383 (17, 197)
FY 1996-97 FUNDING TOTAL $8,554,122 $8,101,867 $ 452,255
REQUIRED COUNTY MATCH $ 93,045 $ 63,712 $ 29,333
This Amendment increases Federal funds by $222,651 and State General Funds by
$246, 801, and reduces Federal Drug/Medi-Cal Funds by $17,197, for a net
increase of $452,255. The increase in State General Funds requires an increase
in the County required match of $29, 333 . This is not an increase in Substance
Abuse County cost, but rather a shifting of funds from "overmatch" to required
County match and is already included in the County budget.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
_ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE _ OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact:
Chuck Deutschman(313-
CC: ATTESTED
(Contracts)Health Services (Contracts)
State Dept. of Alcohol & Drug Prog. Phil Walchgbr. C erk of the Board of
Suputvisurs and County Administrator
M382/7•63 BY ! j*ka_\ . DEPUTY
C.0
Standard Agreement #29-488-6
Board Order
Page 2
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On November 4, 1994, the Board of Supervisors approved Standard Agreement #29-
488 with the State Department of Alcohol and Drug Programs for the three-year
period from July 1, 1994 through June 30, 1997. The contract payment limit
of $5,436,589 for FY 1996-97 was based on a preliminary allocation of Federal
funds and State General Funds. The allocation has been increased by subsequent
Amendments to a total of $8,101, 867 for FY 1996-97.
The final allocation has been increased by $452,255. Approv of this Amendment
will assure that the increased funding will be added to the contract for
already budgeted Substance Abuse services.
Three (3) copies of the certified/sealed Board Order should be returned to the
Health Services Contracts and Grants Unit for submission to the State.
Chuck Deutschman(313-6350)
TO: BOARD OF SUPERVISORS Contra -
Costa
FROM Warren E. Rupf, Sheriff County - -
Y -F
DATE: June 17, 1997
SUBJECT: Employee Psychological Couseling
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS •
Approve and authorize the Sheriff-Coroner, or his designee, to execute a
contract extension with Managed Health Network, Inc. (MHN) for psychological
counseling services to the Sheriff's Department Employees for the period of
July 1, 1997 to June 30, 1998 subject to cancellation if not included in the
FY 1997-1998 Final Adopted Budget.
FINANCIAL IMPACT:
The cost of this extension will be $50,000 in fiscal year 1997-1998, which will
be included in the Department's 1997-1998 budget.
REASONS FOR RECOMMEDATION/BACKGROUND:
For the past fourteen years, this department has provided emergency
Psychological counseling services to all sworn employees on a contractual
basis. This has become an essential part of the employee assistance
package. Many department employees have received significant help in their
personal and professional lives through this program.
The extension will provide, for the seventh consecutive year, services
without a cost increase. This program was competitively bid early in fiscal
1992-93, with Managed Health Network providing the lowest bid.
At this point in time, traditional stress from law enforcement activities is
being compounded by increased workloads and staffing reductions.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
l
C
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
NANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
AYES: NOES OF SUPERVISORS ON THE DATE SHOWN.
ABSENT ABSTAIN--
CC:
BSTAIN CC: Justice System Programs
County Auditor-Controller, A/P Contracts IL BATCHELOR,CLERK OF THE BOARD OF
Sheriff-Coroner SUPERVISORS AND COUNTY ADMINISTRATOR
Occupational Health Services
Via: Sheriff-Coroner
M382 (10188) BY-4 1^14 O O �'R`� DEPUTY
C•11
TO: BOARD OF SUPERVISORS ° Contra
S Costa
FROM: SCOTT TANDY, DIRECTOR CQunj
COMMUNITY SERVICES DEPARTMENT a �Y
DATE' July 8, 1997
SURIEcr:
APPROVAL OF EXPANDED STATE PRESCHOOL DELEGATE AGENCY CONTRACTS
FOR 1997-98.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to execute contracts for
Expanded State Preschool services effective July 1, 1997 through June 30, 1998 as follows:
Number Contractor Payment Limit
38-270-4 Pittsburg Preschool Coordinating Council $ 108,108
38-272-4 Mt. Diablo Community Child Care Advocates 108,108
38-274-4 Greater Richmond Social Services Corporation 54,054
38-278-5 YWCA of Contra Costa County 108,108
38-616-1 First Baptist Church 108,108
TOTAL $ 486,486
II. FINANCIAL. IMPACT:
No County funding is required. These contracts will be funded by Contract x/39-811-4 between the County
and the Contra Costa Community College District (CCCCD). The College District receives its funding for
this service from the California Department of Education(State).
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
The CCCCD receives funding from the State to provide state preschool services. Since 1994 the CCCCD
has contracted with the County to provide direct preschool services as well as administrative oversight and
support to community-based organizations (CBOs) who also provide said services. These CBOs contract
with the County as Expanded State Preschool Delegate Agencies.
Approval of the above-listed contracts as outlined will allow the Community Services Department to
continue to provide preschool services for approximately 216 program-eligible children residing in Contra
Costa County. _
CONTINUED ON ATTACHMENT:_YES SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERFFFY THAT TIUS IS A TRUE
UNANIMOUS(ABSENT 1 AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT; ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: SCOTT TANDY, 313-7350 ATTESTED�
BA LOR, COF ThE BOARD OF
cc: CAO S ERVIu AND COUNTY ADMINISTRATOR
CSD
BY DEPUTY
M382 (10/88)
File: 250-9759/B.4.4
THE BOARD OF SUPERVISORS . ��
CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on July 8, 1997, by the following vote:
AYES: Supervisors Rogers, Uilkema, Gerber, Canciamilla, DeSaulnier
NOES: None
ABSENT: None
SUBJECT: Award of Contract for First Floor Remodeling
at 1960 Muir Road, Martinez for Temporary
Sheriff Dispatch
Budget Line Item No. 4407-4354
Authorization No. 0928-WH354B
(formerly WPA027)
Bidder Total Amount Bond Amounts
E-Z Does It! Construction Co. $156,450.00 Payment:
4822 Houghton Avenue $78,225.00
Coming CA 96021 Performance:
$156,450.00
Neth Construction, Inc.
Stockton, California
Daniel Lyons Builders
Pleasanton, California
N. V. Heathom, Inc.
Oakland, California
Patrick M. Donaghue
Benicia, California
The above-captioned project and the plans and specifications therefor having been
previously approved, Addendum No. 1 having been issued and approved, and bids having been duly
invited and received by the Director of General Services on June 19, 1997; and
The bidder listed first above, E-Z Does It! Construction Co. ("E-Z") having submitted
the lowest monetary bid; and
The Contract Compliance Officer having reported that E-Z has attained MBE
participation of 1.6% and WBE participation of 2.1%, and the Board having considered the bid and
documentation of good faith effort submitted by E-Z; and
The Director of General Services recommending that the bid submitted by E-Z is the
lowest responsive and responsible bid, and this Board concurring and so finding;
NOW, THEREFORE, The Board finds, determines and orders as follows:
The Board DETERMINES that E-Z, as the lowest responsive and responsible bidder,
has demonstrated a good faith effort to comply with the MBE and WBE goals (14% and 6%
respectively) and requirements for this project and the Board WAIVES any irregularities in such
compliance; and
Pagel of 2
C 72
AWARD OF CONTRACT FOR FIRST FLOOR 250-9759B.4.4
REMODELING AT 1960 MUIR ROAD, MARTINEZ July 8, 1997
FOR TEMPORARY SHERIFF DISPATCH
The Board ORDERS that the contract for the furnishing of labor and materials for said
work is awarded to E-Z at the listed amount and at the prices submitted in said bid, and that said
contractor shall present two good and sufficient surety bonds as indicated above; and that the
Director of General Services shall prepare the contract therefor; and
The Board FURTHER ORDERS that after the contractor has signed the contract and
returned it, together with the bonds as noted above and any required certificates of insurance or
other required documents, and the Director of General Services has reviewed and found them to be
sufficient, the Director of General Services is authorized to sign the contract for this Board; and
The Board FURTHER ORDERS that in accordance with the project specifications
and/or upon signature of the contract by the Director of General Services, any bid bonds posted by
the bidders are to be exonerated and any checks or cash submitted for security shall be returned; and
The Board FURTHER ORDERS that the Director of General Services is authorized to
sign any escrow agreements prepared for this project to permit the substitution of securities for
moneys withheld by the County to ensure performance under the contract, pursuant to Section
22300 of the Public Contract Code; and
Pursuant to Public Contract Code Section 4114, the Board DELEGATES its functions
under Public Contract Code Sections 4107 and 4110 to the Director of General Services or his
designee.
The Board DECLARES that, should the award of the contract to E-Z be invalidated for
any reason, the Board would not in any event have awarded the contract to any other bidder, but
instead would have exercised its discretion to reject all of the bids received. Nothing herein shall
prevent the Board from reawarding the contract to another bidder in cases where the successful
bidder establishes a mistake, refuses to sign the contract or fails to furnish required bonds or
insurance(see Public Contract Code Sections 5100-5107).
1 hereby 09"that MIS IS a true and Correct Copy o1
an action taken and entered on the minutes pt Me
Board Of SUPIIJVIAIS On the datasho' a.
ATTESTED:
PHITCH p, rk of 1..^.e board
of Su le td County Administrator
Orig. Dept.- General Services Dept. -Architectural Division
cc: General Services Department
Architectural Division
G.S. Accounting
County Administrator's Office
Contract Compliance Officer
Auditor-Controller
County Counsel
Sheriff-Coroner(Via Arch. Div.)
Consultant (Via Arch. Div.)
Contractor(Via Arch. Div.)
Surety(Via Arch. Div.)
HA1997\2509759\7L05925B.WPD
GB:tb 7/1/97
Page 2 of 2
GENERAL SERVICES DEPARTMENT
Architectural Division
1220 Morello Avenue, Suite 100
Martinez, California 94553-4711
(510) 313-7200 FAX (510)313-7299
File: 250-9759/C.1.1
Date: July 1, 1997
TO: Board of Supervisors 6VOkk�
FROM: Barton J. Gilbert, Director of General Services
SUBJECT: CONTRACT AWARD RECOMMENDATION; Agenda Date July 8, 1997;
Authorization No. WH354B (formerly WPA027)
Bids for First Floor Remodeling at 1960 Muir Road, Martinez for Temporary Sheriff Dispatch, were
received and opened at the County Architectural Division Offices on Thursday, June 19, 1997.
It is recommended that the Board of Supervisors award the construction contract to the low bidder, E-Z
Does It! Construction Co., of Corning, in the amount of$156,450.00.
The cost estimate for the initial construction contract was $140,000.00.
Other bids received were as follows:
1. Neth Construction, Inc. $176,623.00
Stockton, California
2. Daniel Lyons Builders $178,000.00
Pleasanton, California
3. N. V. Heathom, Inc. $198,771.00
Oakland, California
4. Patrick M. Donaghue $218,000.00
Benicia, California
The Contract Compliance Officer has submitted the low bidder's documentation of good faith effort to
the Board for consideration.
HAI 997\2509759\7L05924M.WPD
GB:tb
cc: County Administrator's Office
County Counsel
Clerk of the Board(w/bids)
Contract Compliance Officer
CONTRA COSTA Co Eeco_der's Office
�M
STEPHEN L. WEIR, County Recorder
WHEN RECORDED, RETURN DOC - 97-0120417-00 J
TO CLERK BOARD OF Friday, JUL 11, 1997 11:37:42
SUPERVISORS FRE $0.00
Ttl Pd $0.00 Nbr-0000106413
lrc/R9/1-2
BOARD OF SUPERVISORS, COIN IKA wsIA UOUN I Y, UALiM"IA
In the Matter of Accepting and Giving ) RESOLUTION OF ACCEPTANCE
Notice of Completion of Contract with ) and NOTICE OF COMPLETION
B &B Concrete Construction Co., Inc. ) (C.C. §3086, 3093)
Budget Line Item No. 7758-4767 ) RESOLUTION NO. 97/366
Authorization No. 0929-WH767B )
The Board of Supervisors, RESOLVES THAT:
The County of Contra Costa on May 14, 1996 contracted with B & B Concrete
Construction Co., Inc., for Livorna Park, Livorna Road and Miranda Avenue, Alamo, for
County Service Area R7-A, Budget Line Item No. 7758-4767, Authorization No. 0929-
WH767B, with The American Insurance Company as surety, for work to be performed on
the grounds of the County; and
The Director of General Services reports that said work has been inspected and complies
with the approved plans and specifications, and recommends: 1) its acceptance as
complete as of July 8, 1997; 2) a time extension of 42 calendar days for the period from
January 25, 1997 through March 8, 1997, as the work was delayed due to unforeseeable
causes beyond the control of the contractor; 3) the withholding of$5,700.00 from the final
payment as liquidated damages for construction delay for the period March 9, 1997
through March 27, 1997, the date on which the County determined the project was
substantially complete, pursuant to Sections 1 and 5 of the Contract; 4) the waiving of
liquidated damages for the period March 28, 1997 through July 8, 1997, the date on which
the Board accepted the contract as complete; and 5) the withholding of $30,200.00 for
correction and completion of minor discrepancies and maintenance for landscape planting
for 90 days, pursuant to a letter dated June 16, 1997 by the General Services Department.
Therefore, said work is ACCEPTED and time extensions GRANTED as recommended
above, and the Clerk shall file with the County Recorder a copy of this Resolution and
Notice as a Notice of Completion for said contract; liquidated damages are WAIVED for
the period March 28, 1997 through July 8, 1997; the Director of General Services is
DIRECTED to withhold $5,700.00 from monies otherwise due as liquidated damages for
construction delay; and the Director of General Services is directed to withhold monies
otherwise due pursuant to the letter dated June 16, 1997.
PASSED BY THE BOARD on July 8, 1997, by the following vote:
AYES: Supervisors Rogers, Uilkema, Gerber, Canciamilla, DeSaulnier
NOES: None
ABSENT: None
Page 1 of 2
c, �3
97 1zau:
CERTIFICATION and VERIFICATION
I certify that the foregoing is a true and correct copy of a resolution and acceptance duly
adopted and entered on the minutes of this Board's meeting on the above date. I declare
under penalty of perjury that the foregoing is true and correct.
Dated: July 8, 1997 Phil Batchelor, Clerk of the
at Martinez, California. Board of Supervisors and
County Administrator
ByQ
Originator: General Services Department - Architectural Division
cc: General Services Department
Architectural Division
Accounting
File: 205-9301/A.5
County Administrator's Office (Via A.D.)
Auditor-Controller (Via A.D.)
Public Works
S. Epperly (Via A.D.)
Consultant (Via A.D.)
Contractor (Via A.D.)
County Recorder
H:A1 993\2059301A3B00137B.WPD
GB:Is
Page 2 of 2
M Of OOBM
Contra
Costa
TO: BOARD OF SUPERVISORS `? County
FROM: Harvey E. Bragdon .
Director of Community Development
DATE: July 8, 1997
SUBJECT: HOME Project Agreement for Community Housing Development Corporation
of North Richmond
SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
AUTHORIZE the Deputy Director, Redevelopment or his designee to
execute HOME Investment Partnership Act (HOME) Agreement 97-01 to
provide $35, 000 in HOME funds for operating support to Community
Housing Development Corporation of North Richmond.
FISCAL IMPACT
No General Funds are involved. Funds for this project will come from
FY 1997/98 HOME funds provided to the Contra Costa Consortium through
the U.S. Department of Housing and Urban Development.
BACKGROUND/REASONS FOR RECOMMENDATIONS
On April 8, 1997 , the Board of Supervisors approved the allocation of
$35,000 in FY 1997/98 Contra Costa Consortium HOME fu ds to ro ide
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDA O OF BO COMMITTE
APPROVE OTHER
1
SIGNATURE(S) :
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
_ UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact: Kathleen K. Hamm
335-1257 ATTESTED 8 ��
cc: County Administrator PHIL BATCHELOR, CLERK OF
County Counsel THE BOARD OF SUPERVISORS
Auditor-Controller (N. Garnett) AND COUNTY ADMINISTRATOR
Community Development
CHDC via Comm. Dev. BY , DEPUTY
operating support to Community Housing Development Corporation of
North Richmond (CHDC) . The purpose of this project is to further
develop nonprofit capacity to create affordable housing
opportunities in North Richmond and the surrounding area. CHDC has
been designated as a Community Housing Development Organization
(CHDO) in accordance with federal regulations governing the HOME
Program, and is , therefore, eligible to receive operating support
through HOME.
CHDC will utilize the $35,000 in HOME funds to pay for staff and
other operating costs incurred in connection with currently
approved Contra Costa HOME-assisted projects sponsored by CHDC,
including the following:
o Parkway Estates - new construction of 87 single-family homes ,
including a minimum of 36 units to be affordable to and
occupied by low-income first-time homebuyers ( $268, 000 in FY
1993 HOME funds ) .
o North Richmond Senior Housing Project - new construction of 50
units of multifamily rental housing affordable to and occupied
by very-low and low-income senior households ($300,000 in FY
1994 HOME funds) .
Consortium funds are provided contingent on continued funding
support from the County Redevelopment Agency and the City of
Richmond, submission of a satisfactory audit of CHDC activities and
accounts, and CHDC's continued eligibility as a CHDO.
HOME funds have previously been awarded to CHDC for CHDO operating
support, including $32, 000 in FY 1993 HOME funds, $30,000 in FY
1994 funds, and $50, 000 in FY 1995 funds .
kkh/k15b/B0597-1
TO: BOARD OF SUPERVISORS
lJ nn^^te�lsta
FROM: HARVEY E. BRAGDON Wirty
DIRECTOR OF COMMUNITY DEVELOPMENT
DATE: JULY 8, 1997
SUBJECT: CONTRACT AMENDMENT ON THE EAST COUNTY BIODIVERSITY STUDY
(C45117-00)
SPECIFIC REQUESTIS) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
AUTHORIZE the Director of Community Development to execute a contract amendment with
the firm of Jones & Stokes Associates, Inc. in the amount of $47,138.00 for additional work
on the East County Biodiversity Study and to support the East County Task Force. This
amendment, which is effective July 1, 1996, increases the contract amount from $59,568.00
to $106,706.00, and extends the contract term from July 15, 1996 through June 30, 1998.
The Director of Community Development may approve the contract in phases or may modify
the services required for the project.
FINANCIAL IMPACT
Costs associated with this contract amendment have already been allocated for this purpose
or will be provided by other participating public agencies. County funds used in this amended
contract have been previously allocated in FY 95-96 and FY 96-97 from Keller Canyon Open
Space Mitigation fees earmarked for Biodiversity. Other Biodiversity Working Group signatory
agencies have contributed to the study in the past and have been pursuing additional funds to
support a share of this contract amendment and/or any future additional work on the study
which emerges from the East County Task Force consensus process.
CONTINUED ON ATTACHMENT: X_YES SIGNATURE �N
— RECOMMENDATION OF COUNTY ADMINISTRATOR_ RECOMMENDATION OF BOARD COMMITTEE
APPROVE _ OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED V OTHER
7E OF SUPERVISORS
UNANIMOUS (ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE AND
AYES: NOES: CORRECT COPY OF AN ACTION TAKEN AND
ABSENT: ABSTAIN: ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: John Kopchik (510) 3J5-1227 ((�� G� r�
cc: Community Development Department (CDD) ATTESTED /�C�'"�-� $J 1 1 1
County Administrator's Office P BA CHELOR, CLERK OF THE
Judy Coons, Auditor-Controller BOARD OF SUPERVISORS AND
David Joslin, CDD COUNTY ADMINISTRATOR
BY: DEPUTY
:JK
J:\groups\cdadpool\jkopc\john-old\ectfisa.bo
BOARD ORDER
CONTRACT AMENDMENT ON THE EAST COUNTY
BIODIVERSITY STUDY (C45117-00)
July 8, 1997
Page 2
REASON FOR RECOMMENDATION/BACKGROUND
The Alameda-Contra Costa Biodiversity Working Group was initially formed by six agencies
within the two county area in response to the 1991 Memorandum of Understanding on
Biodiversity between State and federal agencies, and the subsequent meeting of Secretary of
the Interior Bruce Babbitt and Congressman George Miller at the John Muir House in Martinez.
Signatories of the Alameda-Contra Costa Biodiversity Working Group agreement letter include
the two counties, Contra Costa Water District, East Bay Municipal Utility District, East Bay
Regional Park District, and the Department of Fish and Game. The Working Group initiated the
East County Pilot Study in 1995, with the goal of improving the information base for decisions
on land use and natural resources.
Technical consultants for the project performed preliminary work on the Pilot Study in late 1995
and 1996, and this preliminary material was presented at Working Group meetings and focused
workshops for landowners and developers. Many individuals and organizations expressed
concern that they had not been involved in the project early enough. To address this concern,
and to ensure that the study was developed in a structured manner with broad participation by
a wide range community interests and public agencies, the East County Task Force was formed
in April of 1997 to guide the Pilot Study by a consensus-driven process. The Task Force
consists of representatives of landowner, developer, conservation, and regulatory/resource
management agency interests, and, to date, its work has focused on organizational matters and
a mission statement, but will soon direct its efforts to reviewing and revising the preliminary
work of the technical consultants for the project. This process will require these consultants,
Jones and Stokes Associates, to perform a number of previously un-scoped services, including:
producing draft study chapters and revising them in an iterative fashion based on Task Force
input; attending Task Force meetings and making verbal presentations; responding to requests
for additional written information; and providing additional explanatory graphics. Staff
recommends that the Board authorize the use of the County's Keller Canyon Mitigation funds
already allocated for this purpose to support the efforts of the Task Force and help develop
consensus on opportunities for effectively and cooperatively addressing issues related to land
use and natural resources. It is possible that the Task Force process will require additional
funding in the future, but the extent of this need is uncertain at this time.
Attachments:
• East County Task Force roster
• East County Task Force Mission Statement
• East County Task Force Groundrules
• December 9, 1996 staff report on the East County Pilot Study
:JK
J:\groups\cdadpool\jkopc\john-old\ectfjsa.bo
ATTACHMENT
(Ratified by the Task Force on 5/22197)
East County Task Force Roster
AGRICULTURE/PRIVATE LAND OWNERS DEVELOPERS
Alameda County Land Owner(shared) Cowell Ranch Project
Gene Broadman,Delores Cornwell Gary Craft
Contra Costa Farm Bureau Home Builders Association of N. California
Mike Vukelvich Paul Campos
Citizens Land Alliance(alternates) North Livermore Project(2 large property
Jim Gwerder,Frank Pereira owners in the area)
Bill Clarke
Alameda/Contra Costa Cattlemen's
Association Signature Properties
Larry Plog Ken Crews
CONSERVATION ADVOCACY ORG.'s GOVERNMENT AGENCIES
Audobon Society City of Antioch
Al McNabney Victor Camiglia
Greenbelt Alliance City of Livermore
Tom Mooers Terry Watt
Save Mount Diablo Resource Conservation Districts(shared)
Seth Adams Sheila Barry, Alameda County RCD
Leonard Gerry, CC County RCD
Sierra Club
Michele Perrault U.S. Fish and Wildlife Service
Sheila Larsen
COMMUNITY REPRESENTATIVES BWG AGENCIES
Byron Municipal Advisory Committee Alameda County
Stephen Herrick Chris Bazar
Citizen/long-time BWG participant Contra Costa County(alternates)
Marjorie Labar Roberta Goulart,John Kopchik
Contra Costa Chambers of Commerce Contra Costa Water District(alternates)
Henry Alker Dennis McCormac, Denis Pisila
League of Women Voters (alternates) Department of Fish and Game(alternates)
Pat Mann,June Perry Joanne Karlton,Carl Wilcox
South Livermore Agricultural Land Trust East Bay Regional Park District(alternates)
Valerie Raymond Brad Olson,Beth Stone
JAgroups...john-old\ecroster.tbl June 26, 1997
ATTACHMENT 2
East County Pilot Study Task Force Mission Statement
(Provisionally ratified by the Task Force on 4/16/9. Final ratification, 5/22197. Revisions
are underlined)
TASK FORCE OBJECTIVE
The objective of the East County Pilot Study Task Force is to consider and
develop an "East County Pilot Study" with broad representation and
involvement of community interests and public agencies. The study will
address opportunities for balancing the needs of agriculture, business, urban
development, and private property rights with biodiversity in East County.
TASK FORCE COMPOSITION
Task Force participants will engage in a collaborative, consensus-based process
to produce the Study. The Task Force will consist of landowner, agriculture,
developer, conservation, city, natural resource agency representatives, and
representatives of the Alameda-Contra Costa Biodiversity Working Group
signatory agencies. Representatives of the signatory agencies will provide
general project support. A Technical Review Committee consisting of experts
selected by the Task Force will provide biological and scientific support to the
Task Force.
COMMUNITY PARTICIPATION
Task Force members serve as representatives of broad community
constituencies and are encouraged to convey the interests of their constituency
or organization/agency at Task Force meetings. The monthly Task Force
meetings will be open to the public. The Task Force will hold periodic
meetings to give the community at large an opportunity to comment on the
work of the Task Force.
WORK PRODUCTS
The goal of the Task Force is to conduct open discussions among community
representatives and public agencies to obtain input and develop agreement on
elements of a Pilot Study including:
• Need, Purpose, Objectives, and Possible Applications of the Study
• Data Collection
• Data Analysis and Modeling
• Discussion of Analysis
• Unresolved Issues
The Task Force will commit to preparing a study in an efficient manner
through a series of monthly meetings.
ATTACHMENT 3
(Ratified by the Task Force on 5122197. Revisions are underlined and deletions sfruek.)
East County Pilot Study Task Force Groundrules
The East County Pilot Study Task Force will use the following groundrules to guide
deliberations and development of a Pilot Study.
ROLES
1. The role of the Task Force is to consider, discuss, critique, and develop elements of
a biodiversity pilot study in Eastern Alameda and Contra Costa Counties.
2. The role of the Technical Review Committee is to provide independent, objective
scientific review and analysis of the biological and technical components of the
study. The Task Force will select individuals to serve on the Committee.
3. Project Support: The signatory agencies of the Alameda-Contra Costa Biodiversity
Working Group will provide overall project support including preparation of draft
meeting material, securing meeting space, and coordinating consultant services.
4. Facilitator: The role of the neutral facilitator will be to guide discussion, ensure
balanced participation, identify and clarify areas of disagreement, help shape and
record areas of emerging consensus, and prepare meeting agendas.
REPRESENTATION
1. Each Task Force member will articulate and represent the interests of his or her
constituency. Members will regularly brief their organizations or agencies, senior
staff, and/or governing boards, of Task Force proceedings. Significant comments or
questions expressed by the staff or governing boards of the organizations on the
Task Force should be communicated to the Task Force at its next meeting.
2. Every member is responsible for communicating his or her position on issues
under consideration. Voicing these interests is essential to enable meaningful
dialogue. If a Task Force member does not regularly attend Task Force meetings or
communicate their view point on an issue, it is assumed that they agree with the
principles, decisions, or recommendations made by the Task Force.
3. Members will commit to preparing for and attending regular monthly meetings.
If a member cannot make a scheduled meeting, that person can designate an
alternate to attend and represent him or her. If an alternate is not designated, the
Task Force member should communicate his or her comments orally or in writing
directly to the facilitator.
4. If a member is unable to continue serving as a regular member of the Task Force,
he or she will select a replacement who represents the same constituency or agency.
TASK FORCE GROUNDRULES
5. Replacements or alternates of Task Force members participate in Task Force
deliberations with the understanding that they affirm and accept agreements
previously ratified by his or her predecessor.
DISCUSSION GUIDELINES
1. The consensus process is a cooperative, joint problem-solving effort. Members will
refrain from engaging in competitive behavior that denigrates other participants or
disrupts the work of the group. Members will respect the opinions, values, and
integrity of other members and not stereotype others or make personal attacks.
2. Delay or absence from meetings will not be used to avoid undesired results.
3. Disagreements will be regarded as problems to be solved. and not as ar-gumepts to
heaven. Disagreements should focus on the issues involved and not on the
personalities or perceived motives of other Task Force members.
4. Members who have missed a meeting and replacements or alternates of Task Force
members have a responsibility to brief themselves on upcoming meeting topics
and cannot use plenary Task Force meetings to backtrack on topics or ask for
detailed discussion of items already ratified or discussed by the Task Force.
INFORMATION-SHARING
1. Members should provide pertinent information for items under discussion by or
that may affect Task Force deliberations. Members have an obligation to share
specific information, including possible or pending decisions within or by the
agencies, groups or constituencies they represent as well as information in the form
of reports, memos and studies which may affect the Task Force.
2. The need to withhold privileged or confidential information will not be asserted
lightly.
3. Tentative or sensitive information will be respected.
DECISION MAKING
1. The Task Force will use a consensus-based process and adhere to these principles to
guide deliberations and form decisions and recommendations:
A. Consensus is built by identifying and exploring the interests of all parties and
developing an agreement which satisfies these interests to the greatest extent
possible. Consensus is reached when parties agree that their key interests have
been considered and addressed and that they can live with the decision of the
group.
B. Consensus does not necessarily mean unanimity. Some parties may strongly
support a particular recommendation while others may accept it is as a workable
agreement. Task Force members can participate in consensus without embracing
TASK FORCE GROUNDRULES 2
each element of the agreement with the same level of support as other
members.
C. Parties recognize that negotiating an agreement requires exploring a
combination of gains and compromises.
D. A disagreement can highlight unrecognized problems and issues and serve as a
catalyst for examining the issue more closely. This process, in some cases, can
improve the final decision or recommendation.
E. When disagreement persists, the Task Force will explore and address the unmet
interest and find a way to meet that interest in a revised agreement.
2. Individual members should not block the overwhelming will of the group in
reaching agreement unless they can identify genuine, substantive interests which
have not been addressed adequately by the Task Force. If the Task Force reaches an
impasse on a particular issue, one of these approaches will be used to resolve the
issue:
A The topic can be 12ost2on rl for discussion until the next plenary Task Force
meeting.
B. A subcommittee, representative of the different viewpoints, will explore the
issue further and craft a consensus agreement that the full Task Force can
support.
C. A subcommittee, representative of the different viewpoints, can summarize the
issue and document the areas of agreement and disagreement and include the
summary as an appendix to the final study.
RATIFICATION PROCESS
1. The Task Force will ratify each section of the study individually by full consensus.
Provisional ratification will be used in special cases to allow the group to move
forward with an agreement while leaving open the opportunity to revise a
previous chapter. The final study will be ratified as a complete document. The Task
Force can revisit and open up for discussion a previously ratified item by consensus
of the full Task Force.
2. Task Force members will use a single-text approach to craft a final study. This
means that all recommended changes to written material under consideration by
the Task Force are to be made on or in direct response to the actual documents so
that they may be easily incorporated into the revised text. Changes to draft written
agreements proposed outside of plenary Task Force meetings via separate memos,
letters, phone calls and faxes will not be accepted.
3. As the Task Force makes decisions on different issues, Project Support staff will
prepare draft material reflecting emerging consensus at plenary meetings. Draft
material will then be circulated for review by the Task Force in a packet for the
subsequent meeting where the facilitator will seek ratification. This pattern of
drafting, revising, and ratification will be the primary method of seeking
agreements.
TASK FORCE GROUNDRULES 3
COMMUNICATING WITH THE MEDIA
1. The Task Force may establish a Media Subcommittee, representative of all the
interests serving on the Task Force, to jointly prepare press releases at key
milestones in the process to accurately convey the proceedings of the Task Force to
the media.
2. If Task Force members discuss the proceedings and deliberations of the Task Force
with the media, members should present only their own views and not those of
other members. Members are encouraged to suggest that media representatives
contact other Task Force members who may have different points of view.
Members will not discuss or represent someone else's point of view or interests in
discussions with the media. No Task Force member can represent the whole Task
Force to the media unless the Task Force selects a spokesperson by consensus.
3. While the Task Force studies, discusses, or evaluates issues, members will refrain
from prejudging outcomes publicly. Such statements inhibit creative discussion
and the group's ability to modify draft proposals.
4. Representatives of the media are welcome to attend Task meetings and are
requested to identify themselves to the Task Force or the facilitators prior to the
start of each meeting.
SCHEDULE
1. Task Force members will commit to reviewing agenda materials and participating
in monthly meetings to help the group develop agreements in an efficient manner.
Members will not delay meeting progress or the scheduling of meetings to avoid an
undesired outcome.
2. The Task Force will use a time frame of eight to twelve months (starting with May
1997) to structure the consensus process and prepare a final study. After six months,
the Task Force can decide by consensus to increase or reduce this time frame.
TECHNICAL REVIEW COMMITTEE
1. It is essential that the Task Force have accurate, scientifically valid, unbiased
information to guide and inform its deliberations. To this end, the Task Force will
appoint a Technical Review Committee which will work by consensus and serve as
a neutral, scientific body to analyze, discuss, and present information and results to
the Task Force. One or more Technical Review Committee members will b
designated as liaisons to the Task Force.
2. The Task Force will develop selection criteria to form the Technical Review
Committee. Once the Technical Review Committee is formed, the Task Force will
TASK FORCE GROUNDRULES 4
develop protocols and standards in cooperation with the Technical Committee for
preparing, analyzing, and presenting information.
3. The Task Force, in its plenary meetings, will identify information requests and
submit these to the Technical Review Committee. Individual Task Force members
cannot submit information requests outside of plenary Task Force meetings.
4. The scope of questions requested of the Technical Review Committee will be
limited to those topics relevant to complete a biodiversity pilot study.
5. The signatory agencies of the Alameda-Contra Costa Biodiversity Working Group
will provide initial funding for consultant work. The Task Force will need to
consider the costs of its requests within the context of other information that may
be necessary later in the consensus process. If the Task Force determines by
consensus that additional work is necessary to complete the study, the Task Force
will develop a viable funding strategy to complete the additional work.
COMMUNITY PARTICIPATION
1. All meetings of the Task Force will be open to the public and a public comment
period will be provided at the end of the meeting agendas.
2. Organizations and agencies interested in the work of the Task Force are invited to
attend the meetings. Representatives of such organizations can transmit comments
or questions about topics under discussion to Task Force support staff via written or
personal communication. All such communications will be conveyed to the full
Task Force at its next regular meeting.
3. The Task Force will hold regular public meetings to update the community at large
on Task Force work and provide an opportunity for community comment.
4. Members of the public are free to relay comments or questions to members of the
Task Force.
TASK FORCE GROUNDRULES 5
r '
Alameda-Contra Costa Biodiversity Working Group
Steering Committee Report on
the East County Pilot Study
December 9, 1996
Introduction
The Alameda-Contra Costa Biodiversity Working Group CBWG") is conducting a study of
opportunities for efficiently and effectively maintaining biological diversity ("biodiversity") while
accommodating urban growth in a 227,000 acre area of eastern Alameda and Contra Costa Counties.
Six public agencies—Alameda County, Contra Costa County, Department of Fish& Game,East Bay
Regional Park District, Corina Costa Water District, and East Bay Municipal Utility District—sponsor
the BWG and have coordinated development of the study to create a tool for improving the
information base for planning decisions relating to biodiversity in the study area.
To ensure that the study benefits from as much public/stakeholder input as possible, staff from the
six sponsoring agencies which constitute the BWG Steering Committee are proposing to defer
publication of a formal draft report to enable full public participation in a phased review and
refinement of the preliminary study methodology and applications. Provided below is an outline of
the purpose and history of the study as well as a description of a proposed process for involving
interested persons and groups. A summary of the purpose and organization of the BWG is provided
as the first attachment.
The Need for Comprehensive Conservation Planning in Alameda and Contra Costa Counties
Alameda and Contra Costa Counties are home to a wide range of plants, animals and microorganisms
that interact to form natural communities and ecosystems. This diversity of life is essential to the long
term health of ecosystems and human populations,providing a vast array of food, health, recreational,
aesthetic and other benefits. Despite the recognized importance of maintaining biodiversity and the
existence of State and Federal Endangered Species regulations which protect rare species, our state
and region face a serious decline in biodiversity which mirrors the widely-publicized global extinction
crisis. In California, more than 2,000 species of plants and animals are currently listed as being
threatened, endangered or generally at-risk. To place this statistic in context, of all the species of
BWG Steering Committee Report, 12/9196 Page 1
mammals, birds, reptiles, and amphibians in California, more than one in five is listed as a"special
status species." In Alameda and Contra Costa Counties alone there are approximately 70 such listed
species, as well as numerous other species that have become, or are at risk of becoming, locally
extirpated (i.e. extinct from Alameda and Contra Costa Counties, but surviving in other places).
Alameda and Contra Costa Counties face another problem which is related to the ecological concerns
discussed above: a process for review and approval of development projects which can be
cumbersome for applicants/regulators and inadequate for addressing biological issues. Proponents
of development projects spend a great deal of time and money obtaining the necessary approvals and
permits from many different agencies administering many laws and regulations, yet have very little
certainty that their efforts will result in project approval. Likewise, site-specific, project-by-project
environmental review and mitigation—independently considered by a number of different agencies
with different regulatory authority—does not adequately address the regional scale and complexity
of ecosystem-level ecological impacts, and ultimately fails to achieve the environmental protections
required by law. The result is, problems associated with endangered species persist and worsen, the
development approval process becomes further entangled, and the future outlook for resolving these
long-fought land-use conflicts does not improve at all.
The six agencies that have co-sponsored the BWG have come together to initiate a Comprehensive
Conservation Planning approach to land and natural resources planning to offer an alterative to this
cycle of biological decline and regulatory inefficiency that has persisted for years. Rather than focus
on individual projects, species, and impacts,this approach uses the science of conservation biology
and a partnership approach to resource management to identify and maintain functioning natural
communities and ecosystems while accommodating the region's urban growth. It also provides a tool
for improving planning and coordination among the BWG's sponsoring agencies, particularly around
biological issues.
This Comprehensive approach to conserving biological resources reflects the intent of the State of
California's Memorandum of Understanding(MOL): "The Agreement on Biodiversity," September
19, 1991 (copies of this MOU are available upon request). The MOU, which is recognized by the
sponsoring agencies through their sponsorship agreement letter for the BWG, concludes: "...With the
active participation of locally elected leaders, land managing agencies, and locally affected publics,
we believe the Agreement can help conserve California's rich biological diversity for future
generations to enjoy and promote responsible development as we strive to meet the future needs of
California's citizens" (copies of the sponsorship agreement letter are available upon request). This
Comprehensive approach to conserving biological resources is also supported by the California
Native Plant Society,the Audubon Society,the Nature Conservancy, numerous local land trusts and
scientists from California State University at Hayward and University of California at Berkeley.
Comprehensive Conservation Planning has been implemented at a regional scale in many areas of
Southern California, and though these efforts are still in a relatively early stage, preliminary results
indicate that this approach holds considerable promise.
BWG Steering Committee Report, 12/9/96 Page 2
Background on the East County Pilot Study
Purpose: Since its founding in 1992,the BWG has been interested in conducting a project to protect
the biological diversity of the two counties and to initiate the Comprehensive approach to land and
resources planning desenbed above. The East County Not Study is intended as a first step towards
these goals and offers the immediate benefit of improving the information base for planning decisions
relating to biological diversity in the study area (see Attachment 2, "Mission Statement for the East
County Study,"for a complete discussion of the goals and objectives of the study). The East County
Pilot Study offers a range of potential applications, including: 1)creating a coordinated mitigation
banking system to make the mitigation process both more effective and efficient-, 2)facilitating the
implementation of a Habitat Conservation Plan to streamline application of the Endangered Species
Act;3)enabling efficient pre-planning of projects by project proponents; 4)accelerating the permit
review process; and 5) improving coordination between planning, permitting, and resource
management agencies.
Initiation of the East County Pilot Study: In November 1994, the Biodiversity Working Group
discussed undertaking a pilot biodiversity study within a subarea of the full two-county area. In
February 1995, the Steering Committee solicited recommendations from the Biodiversity Working
Group on approximate areas to focus a pilot study. These recommendations resulted in the Working
Group identifying a 227,000 acre area in eastern Contra Costa and Alameda Counties. The study
area provides a suitable location for a regional pilot study because it encompasses portions of several
rapidly growing communities as well significant contiguous open space, thereby facilitating the study
of opportunities for maintaining biological resources while accommodating urban growth. The
Steering Committee of the Biodiversity Working Group, with the assistance of citizens, private
consultants, and university personnel who volunteered their time on the Geographic Information
System(GIS)and Technical Subcommittees, then produced and refined a scope of work for the pilot
study. In June 1995,the Steering Committee selected Jones& Stokes Associates Inc. of Sacramento,
as the project consultant.
Scope of work for the East County Pilot Study: The East County Pilot Study is a habitat-based
mapping program designed to simultaneously evaluate biodiversity and development issues. The
scope of work approved by the Steering Committee requires Jones& Stokes to complete five discrete
tasks: 1) assemble and evaluate appropriate sources of planning and biological data; 2) document
existing conditions; 3) develop models of biological resources and future land uses; 4) develop a
model to combine biological resources and land use plans to determine priorities for conservation;
and 5) prepare a preliminary report summarizing their work. The primary sources of data for the
study are: aerial and satellite photos,East Bay Regional Parks District and California Department of
Fish&Game spaces sitings databases, environmental impact reports, county general plan maps, city
general pian maps, county maps of urban limit lines and city spheres of influence, maps of public land
ownership, and subdivision maps filed for development projects. Using Geographic Information
System("GIS")technology, these data sets were used to create two computerized maps of existing
conditions: 1) a map of habitat types, key ecological features, and species sightings; and 2)a map
of land use designations, planning boundaries, public land ownership, and proposed developments.
Models were then developed to simulate and evaluate the biological resources and future land uses
in the study area. The final step was to combine the models for biological resources and future land
BWG Steering Committee Report, 12/9/96 Page 3
uses to produce a composite map identifying opportunities for maintaining both functioning
ecosystems and urban growth. The preliminary study approach developed by Jones& Stokes and
approved by the Steering Committee,with the assistance of the BWG subcommittees,will be outlined
in a preliminary draft report to be completed this autumn and used for an expanded public review
process.
Budget for the East County Pilot Study: Funding for the East County Pilot Study has been
provided by the following organizations: Alameda County, Contra Costa County,East Bay Regional
Park District, Alameda County Fish and Game Commission, the National Biological Service, Jones
and Stokes Associates, and the California Trails and Greenways Foundation. The total amount of
funding that has been contributed is just in excess of$104,000. Of this amount, approximately
$15,000 remains unallocated. Procurement of additional funding will be necessary to
continuelexpand the public involvement process and complete the East County Not Study.
Public involvement in the East County Pilot Project: Since 1992, the Biodiversity Working
Group has held regular public meetings open to anyone interested in addressing issues related to
biodiversity. The East County Not Project has been discussed at all such meetings since the project
was conceived in 1994 (see Attachment 1,BWG Organization and Purpose). The BWG has met four
to six times per year since its inception and currently has a mailing list of more than 300 interested
persons and groups. Meetings were generally held at the EBMUD building in Oakland, and had an
average attendance of approximately 35 people. In addition, the Steering Committee has met
separately with cities,private landowners, business councils and community organizations to discuss
the East County Pilot Project and to encourage participation. The Steering Committee also held two
workshops, one on June 17, 1996 and the other on July 8, 1996, specifically for landowners and
developer representatives, with the expressed purpose of promoting understanding of the pilot
project goals and soliciting input to the study.
Throughout the Pilot Study process, the Steering Committee has received inquiries regarding the
BWG, the Study and its components and process(these questions and concerns are summarized in
Attachment 3, Commonly Asked Questions About the BWG). In response to such inquiries—and an
identified need to conduct public education and outreach for property owners in the project area--the
BWG organized two workshops to act as a forum for discussion and fiuther understanding of the
Study and BWG objectives. Invitations were sent to a cross-section of landowner interests in an
effort to obtain representation that was as broad as possible.
These workshops consisted of presentations by members of the Steering Committee and the project's
technical consultants, Jones and Stokes Associates, interspersed with questions and answers. The
workshops addressed a variety of issues, including the Study's application and implementation, its
potential implications(e.g.,for land values),target audience, data collection/evaluation, and the study
completion date. Participants left with a clear desire to continue and expand the dialogue between
the landowner/developer community and the Steering Committee.
The first workshop took place on June 17, 1996 in Brentwood. A total of 36 people attended the
meeting, including agency representatives from the Steering Committee, a number of ranchers and
farmers, members of the Citizens' Land Alliance, Cattlemen's Association, and Farm Bureau,
BWG Steering Committee Report, 12/9/96 Page 4
development representatives,and several consultants and lawyers representing landowner/developer
interests. The meeting was intended to solicit advice on how the Study should be refined, and to
entertain questions on the Study. The second workshop, which was held in Livermore on July 9,
1996, continued discussion and attempted to resolve some of the more complicated issues brought
up during the first workshop.
In order to continue constructive dialogue between landowners, developers, and agency staff, as well
as to expand involvement in the Study to other interested people and organizations, the Steering
Committee decided to explore options for broadening its existing public involvement process.
Recommended Next Steps
Continue and expand the public involvement process for the East County Pilot Study to
broaden opportunities for involvement of key stakeholders and groups in a structured review
of study methodology and applications. Steering Committee members from each of the six
sponsoring agencies propose to strengthen the study process and respond to the expressed concerns
of landowners and others with the East County Study by jointly completing the following actions:
• direct project consultants to defer completion of a formal draft of the East County Pilot
Study,but continue to make consultants available to present and explain interim results to the
public
• establish an Advisory Committee representative of key stakeholders in the East County Pilot
Study
• provide Advisory Committee members (and others who request it)with a working draft of
the East County Pilot Study reflecting progress to date
• attend Advisory Committee meetings, as needed, to present work to date, clarify aspects of
the analytical approach, answer questions, and receive comments and recommendations
• convene joint meetings of the Advisory Committee and the Steering Committee, as needed
• consider and respond to advice from the Advisory Committee on the East County Pilot Study
• collaborate with the Advisory Committee to draft,review, and revise recommendations for
implementing the East County Pilot Study and include these recommendations in the draft
report when published
0 continue to hold meetings of the Biodiversity Working Group
BWG Steering Committee Report, 12/9M Page 5
To ensure that the Advisory Committee fairly and effectively represents all stakeholders, participants
will be recruited based on an established set of criteria. These criteria will be designed to include all
viewpoints, to balance the representation of viewpoints, to encourage participation by actual
stakeholders rather than by stakeholder representatives, and to generate a collaborative rather than
confrontational forum. To provide continuity with the existing public involvement process, the BWG
will continue to hold open, public meetings on a quarterly basis, and some long-time public
participants in the BWG process will be recruited to the Advisory Committee.
The proposed process described above should effectively addresses the primary concerns of
landowners and others by: 1)incorporating extensive public input prior to the publication of a draft
report,2)structuring the public comment process to increase public confidence that comments will
be fully considered,3)generating a thorough review of the study methodology, and 4)addressing the
issue of study implementation as an integral part of the report.
Time line for completing the East County Pilot Study: Approximate dates for completing major
components of the East County Study and the continued/expanded public involvement process are
outlined below.
October `96 - Contact stakeholders to discuss continuing and expanding the public involve-
January `97 ment process and recruit members of the Advisory Committee
January `97 - Work with Advisory Committee to review and improve East County Pilot
June `97 Study and recommendations for implementation.
July `97 Release Draft East County Pilot Study Report incorporating comments of
Advisory Committee
July `97 - Convene public workshops and receive public comments on Draft East County
August `97 Pilot Study Report
August `97- Review and summarize public comments with Advisory Committee and revise
September `97 Draft East County Pilot Study Report
October `97 Publish Final East County Pilot Study Report
HAJkopo4dUstRff rpt
BWG Steering Committee Report, 12/9/96 Page 6
Alameda-Contra Costa Biodiversity Working Group:
Purpose and Organization
The purpose of the Alameda-Contra Costa Biodiversity Working Group is to identify, consolidate
and make available,information on the biological resources of Alameda and Contra Costa Counties;
to address the decline of biological diversity in the two counties; and to develop a coordinated
regional conservation strategy for the long term protection of important areas of biological diversity
that integrates environmental, economic, and quality of life goals.
The Alameda-Contra Costa Biodiversity Working Group(`BWG")has been, and will continue to be,
open to all individuals, organizations and agencies interested in cooperatively addressing conservation
of biological diversity in Alameda and Contra Costa Counties, consistent with the state and federal
MOU("Agreement on Biodiversity," September 1991).
The Alameda-Contra Costa Biodiversity Working Group is sponsored by six public agencies that have
regulatory authority over land and biological resources and/or own public land in Alameda and Contra
Costa Counties ("Steering Committee"). The six agencies are: Alameda County, Contra Costa
County,East Bay Regional Park District, Contra Costa Water District, California Department of Fish
and Game and East Bay Municipal Utility District (Letter of Agreement. February 1994. Amended
September 1994).
The BWG has met on a quarterly basis since its inception in 1992 to exchange ideas and make
recommendations to the Steering Committee. While the BWG generally aimed to reach consensus
on its recommendations to the Steering Committee, minority opinions were not discouraged.
The primary purpose of the Steering Committee is to provide oversight and decision-making authority
for the BWG. Since 1992, the Steering Committee has also encouraged broad participation in the
BWG;chaired and facilitated BWG Meetings;administered BWG agendas and mailing fists; identified
potential pilot projects; awarded and oversaw consultant contracts; produced and revised project
scopes of work as needed;identified potential funding and technical assistance opportunities for pilot
projects; and directed and assisted public advisory committees and technical subcommittees of the
BWG.
The Steering Committee is comprised of at least one staff-level representative from each public
agency that is a signatory to the co-sponsorship agreement. The Steering Committee meets on a
regular basis in addition to attending meetings of the Biodiversity Working Group. Meetings of the
Steering Committee are scheduled to ensure maximum participation by all sponsoring agencies.
Though the Steering Committee attempts to make decisions via consensus, each sponsoring agency
of the Steering Committee has one vote in deciding all policy matters, including recommendations
from the BWG and its subcommittees,with a majority vote of the Steering Committee required for
passage.
HA*op"dM"m!.9m
BWG Steering Committee Report, 12W6 Attachment 1 Page 1
Mission Statement
forthe
Alameda-Contra Costa Biodiversity Working Group's
East County Study
June 12, 1996
The purpose of the East County Study is to improve the informational base for planning decisions
relating to biological diversity in eastern Alameda and Contra Costa Counties. The guiding objectives
of this study include:
• Increase the quality of technical information in support of land use planning and development
in the two counties
• Establish a regional biological and planning information base to enable regulatory streamlining
and greater certainty in the development approval process
• Improve coordination among planning, permitting, and resource management agencies
• Maintain functional ecosystems and viable populations of target plant and animal species
• Provide a regional basis for assessing cumulative biological impacts to facilitate compliance
with the California Environmental Quality Act
• Increase public awareness of the importance of biological diversity and of the possible tools
to sustain diversity
To achieve this goal, the best available technical information will be compiled, analyzed, and
presented in a report which will be made available to all interested persons and groups. Specific
components of this study include:
• Compile and organize the most up-to-date information about biology and edsting/permitted
land uses in eastern Alameda and Contra Costa Counties
• Assemble this information in a computerized format which enables the various data sets to
be overlaid and analyzed
• Integrate biological and planning information to assess opportunities for best accommodating
conservation and development
BWG Steering Commwee Report, 12mve Attachment 2 Pape 1
Commonly Asked Questions about the East County Pilot Study
Q: What were the criteria for selecting the study area boundaries?
A: The primary criterion which guided the selection of the study area boundaries was the need
to identify an area which afforded opportunities for maintaining biological resources while
accommodating urban growth. For this reason, the study area was defined to include the large,
contiguous habitat area connecting Mount Diablo in the north to the Diablo Range in the south, as
well as portions of the rapidly growing communities which border these contiguous habitat areas.
This regional approach enables the Study to place more emphasis on habitat evaluation and less
emphasis on species occurrences (sightings). Specific study area boundaries were chosen for their
clear definitions to facilitate mapping. For example, railroad right of ways, which show clearly on
aerial photos, partially define the study area.
Q: How will the East County Pilot Study be used and by whom?
A: The Study would provide an information base to inform decisions by planning, resource
management, and regulatory agencies, as well as by proponents of individual development projects,
but would have no regulatory authority. The Study could be used to develop a coordinated system
for mitigation banking options or conservation easements, or could be used to speed up the permit
review process.
Q: How will the study affect land values?
A: It is possible for laws and regulations to affect land values, but as this Study lacks regulatory
authority, it will have no direct impacts on land values. To the extent that consideration of the results
of this study could factor into lawmakers' decisions regarding laws and regulations, it is conceivable
that this Study could indirectly impact land values. However, as the Study is intended to break the
current cycle of regulatory inefficiency by enabling proactive planning for resource management—in
that it could also introduce new options for private landowners, such as selling conservation
easements—the indirect impacts of this Study to land values, if any, would likely be positive.
Q: What are the data sources for the Study?How accurate are resulting maps expected to be?
A: The Study utilizes the best available data for the region, most of which has been culled from
previous studies. Primary data sources include aerial and satellite photos, U.S. Fish and Wildlife
Service wetlands maps, Soil Conservation Service soil maps, species sightings databases from the
California Department of Fish and Game and others,Environmental Impact Reports, county general
plan maps, city general plan maps, and subdivision maps for specific development projects. Habitat
maps derived from aerial photos will have the lowest resolution of all data sets--stands of a particular
type of habitat were mapped only if they were 40 acres or larger (the exceptions are wetland and
riparian habitats which were mapped down to a minimum size of 10 acres). It is also important to
note that vegetation features which are large enough to exceed these minimum size threshholds will
be mapped to a high level of accuracy (they will n4I be approximated to the nearest 40 or 10 acre
unit). The resolution of maps created by applying models to these data sets will be constrained by the
resolution of the source data, and will display information in grids of approximately 40 acres.
swc steering committee Report, tine Attachment 3 Page t
Q: How can you ensure the objectivity of maps which were created in part by ranking the relative
importance of resources?
A: In order to study options for maintaining biological resources while accommodating urban
growth it is necessary to compare the relative value of resources. While such comparisons do require
some scientific judgements,the process used to make comparisons in this study relies heavily on the
use of objective criteria to assess the relative values of resources. In other words, scientific
judgements were used to decide which criteria should be used, but the relative values of biological
resources were determined via the objective application of these scientific criteria to the data.
Q: Which species are considered by the study and how were they selected? Will the existence
of these target species obviate the need for an Endangered Species Act listing?
A: The Study considers two categories of species: species that have legal protection and species
that are good indicators of the health of ecosystems. The list of legally protected species considered
by the Study was determined by refining the list of all legally protected species in the two counties
so that only those species for which the study area constitutes a significant fraction of remaining
habitat were included. The indicator species were selected by determining, for each habitat type in
the study area,the species which require the largest area . The development of these species lists will
not replace or obviate Endangered Species Act species listings, but analysis of species in this study
is intended to provide information on options for better managing biodiversity, and may help avoid
the future listing of endangered species. Likewise,this`Yegional"approach to biological issues would
facilitate a more comprehensive and standardized framework for CEQA impact analysis, particularly
with respect to cumulative biological issues. Existence of a standardized baseline of information will
facilitate resolution of CEQA issues, minimizing debates over survey needs and the extent of regional
biological resources.
BWG steering committee Report, 12A m Attachment 3 Page 2
TO: BOARD OF SUPERVISORS 14
V"-
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator ,F. Contra
Costa
DATEt June 25, 1997 County
SUBJECT: Approval of Contract Amendment Agreement #27-170-1 with
Delilah Patrick
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I . RECOMMENDED ACTION:
Approve and authorize the Health Services Director or his designee
(Milt Camhi) to execute on behalf of the County, Contract
Amendment Agreement #27-170-1 with Delilah Patrick, effective June
15, 1997, to increase the contract payment limit by $10, 000, from
$54 , 288 to a new total payment limit of $64, 288 , for provision of
Utilization Review nursing services for the Contra Costa Health
Plan (Health Plan) .
II . FINANCIAL IMPACT:
This Contract is funded by Health Plan member premiums .
III . REASONS FOR RECOMMENDATIONSIBACROROUND:
On September 24 , 1996 , the Board of Supervisors approved Contract
#27-170 with Delilah Patrick, for the period from September 10,
1996 through August 31, 1997, to provide professional Utilization
Review nursing services for the Health Plan' s Utilization
Management Program.
Approval of Contract Amendment Agreement #27-170-1 will allow the
Contractor to provide additional services through August 31, 1997 .
i
CONTINUED ON ATTACHMENT: YES SIGNATURE:
_ RECOMMENDATION OF COUNTY ADMINISTRATOR _.._ RECOMMENDATION OF BOARD COMMITTEE
_..APPROVE ._ OTHER
SIGNATURES)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOT OF SUPERVISORS
UNANIMOUS (ABSENT J I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Milt Camhi (313-6004)
CC: Health Services (Contracts) ATTESTED 1 /
Risk Management Phil 9*6elor Clerk Of the Board of
Auditor-Controller Supervisors and CGunty Administrator
Contractor
S1 ;I'_
TO: BOARD OF SUPERVISORS alt
FROM: William Walker, M.D. , Health Services Directore
By: Ginger Marieiro, Contracts AdministratorContra
DATE: Costa
June 18, 1997 COUr)t)/
SUBJECT: Approval of Contract 122-508-4 with Home Care Connections
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his
designee (Wendel Brunner, M.D. ) , to execute on behalf of the
County, Contract 122-508-4 , with Home Care Connections, in the
amount of $135, 000, for the period from July 1, 1997 through June
30, 1998, for the provision of in-home health care for AIDS
patients.
II. FINANCIAL IMPACT:
This Contract is funded by State and Federal funds. No County
funds are required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On July 23 , 1996, the Board of Supervisors approved Contract #22-
508-3 , with Home Care Connections, for the period from July 1,
1996 through June 30, 1997, for provision of in-home health care
services for County-referred AIDS patients.
Approval of Contract #22-508-4 will allow the Contractor to
continue to provide these services through June 30, 1998.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE _ OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-6712) t�
CC: Health Services (Contracts) ATTESTED 6
Risk Management Phil Ba'C elor Jerk of the Board of
Auditor-Controller Supervisors and County Administrator
- -Contractor ALG� J
JP �}
TO: BOARD OF SUPERVISORS C 1 �
FROM. William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator f / Contra
Costa
DATE: County
SUBJECT: Approval of Contract #22-573-2 with Sheryl Walton l+
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director or his designee
(Wendel Brunner, M.D. ) , to execute on behalf of the County, Contract
#22-573-2 with Sheryl Walton in the amount of $31, 300, for the
period from July 1, 1997 through June 30, 1998 , to provide
consultation and technical assistance to the Department with regards
to the Healthy Neighborhoods Project.
II. FINANCIAL IMPACT:
This Contract is 100% funded by the East Bay Community Foundation.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On June 4 , 1996, the Board of Supervisors approved Contract #22-573
(as amended by Contract Amendment Agreement #22-573-1) with Sheryl
Walton, for the period from May 1, 1996 through April 30, 1997
(extended through June 30, 1997) , for the provision of consultation
and technical assistance to the Department with regards to the
Healthy Neighborhoods Project.
Approval of Contract #22-573-2 will allow the Contractor to continue
providing services through June 30, 1998 .
CONTINUED ON ATTACHMENT: YES SIGNATURE: "
RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF BOARD COMMITTEE
_ APPROVE _ OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-6712) p
CC: Health Services (Contracts) ATTESTED ��, .l ?, / 997
Risk Management Phil BatCheler,'Mrk of W Board of
Auditor-Controller Supervisors and CGuntyAdminisirator
Contractor
i ,i-1
To: BOARD OF SUPERVISORS �w'�'
Cho
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator e
Contra
DATE: June 20, 1997 Costa
County
SUBJECT: Approval of Contract #24-836-2 with We Care Society, Inc.
(dba Barbara Milliff Center)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director or his designee
(Donna Wigand) , to execute on behalf of the County, Contract
#24-836-2 with We Care Society, Inc. (dba Barbara Milliff Center) ,
in the amount of $50, 000, for the period from July 1, 1997 through
June 30, 1998, to provide in-home, transition, and outpatient
services for Medi-Cal eligible children and families enrolled in the
Early and Periodic Screening, Diagnosis, and Treatment (EPSDT)
Program.
II. FINANCIAL IMPACT:
This Contract is funded as follows:
$25, 000 Federal FFP Medi-Cal Funds
25, 000 State EPSDT Funds
$50, 000 Total
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On December 3 , 1996, the Board of Supervisors approved Contract
#24-836-1 with We Care Society, Inc. , for the period from July 1,
1996 through June 30, 1997, for provision of in-home, transition,
and outpatient services for Medi-Cal eligible children and families
enrolled in Barbara Milliff Center's Early and Periodic Screening,
Diagnosis, and Treatment (EPSDT) Program.
Approval of Contract #24-836-2 will allow the Contractor to continue
providing services through June 30, 1998.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
_APPROVE _ OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER _
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
TZ OF SUPERVISORS ON THE DATE SHOWN.
Contact: Donna Wigand (313-6411) 1� A QQQ
CC: Health Services (Contracts) ATTESTED L
Risk Management Phil Ba a A the Roara of
Auditor-Controller Suvervisors and County Administrator
Contractor n ,toi� ')
TO: BOARD OF SUPERVISORS C'
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administratora
Contra
DATE: June 20, 1997 Costa
County
SUBJECT: Approval of Contract 124-705-37 with We Care Society, Inc.
(dba Barbara Milliff Center)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee
(Donna Wigand) , to execute on behalf of the County, Contract
#24-705-37 with We Care Society, Inc. (dba Barbara Milliff Center) ,
in the amount of $391, 716, for the period from July 1, 1997 through
June 30, 1998, for day treatment services for high risk, delayed or
emotionally disturbed children.
II. FINANCIAL IMPACT:
This Contract is funded in the Health Services Department Budget for
Fiscal Year 1997-98 as follows:
$ 61,904 Federal Medi-Cal (FFP) Funds
329 . 812 County/Realignment Funds
$ 391f716 TOTAL CONTRACT PAYMENT LIMIT
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
For several years, this Contractor has been operating a day
treatment program for preschoolers with measurable delays in
interpersonal, social/emotional, language and cognitive development
or children who are at risk for such delays. Included are abused,
developmentally delayed, emotionally disturbed and environmentally
deprived children who do not meet the criteria for any categorical
funding source for services.
On December 3 , 1996, the Board of Supervisors approved Contract
#24-705-35 (as amended by Administrative Amendment 124-705-36) for
the period from July 1, 1996 through June 30, 1997. Approval of
Contract #24-705-37 will allow the Contractor to continue providing
services through June 30, 1998.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
_APPROVE _ OTHER
SIGNATURE(S)
ACTION OF BOARD ON jqqAPPROVED AS RECOMMENDED OTHER
V07 OF SUPERVISORS
V// OF
(ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Donna Wigand (313-6411) 0 1
CC: Health Services (Contracts) ATTESTED _ 191AL�— 00 . I 19 17
Risk Management Phil 83"elff,116rk o0he Board of
Auditor-Controller ��(5 andand County
Contractor
CIO/
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Directo
Contra
r ,
By: Ginger Marieiro, Contracts Administrator : /,
Costa
DATE: JUR2 23, 1997 County
SUBJECT: Approval of Contract #22-536-3 with Laboratory Medicine
Services, Inc.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his
designee (Wendel Brunner, M.D. ) , to execute on behalf of the
County, Contract 022-536-3 with Laboratory Medicine Services,
Inc. , in the amount of $30, 000, for the period from July 1, 1997
through June 30, 1998 for provision of laboratory assistant and
phlebotomist registry services.
II. FINANCIAL IMPACT:
This Contract is funded 100% by State funds. No County funds are
required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On June 18, 1996, the Board of Supervisors approved Contract #22-
536-2 with Laboratory Medicine Services, Inc. , for the period from
July 1, 1996 through June 30, 1997, for provision of laboratory
assistant and phlebotomist registry services in order to provide
HIV/AIDS and/or STD testing for high-risk individuals throughout
the County.
Approval of Contract #22-536-3 will allow the Contractor to
continue providing services through June 30, 1998 .
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
7OF SUPERVISORS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-6712)
CC: Health Services (Contracts) ATTESTED
Risk Management Phil B hel Cleric the Board of
Auditor-Controller Supervisors and County Administrator
Contractor
TO: BOARD OF SUPERVISORS 09
FROM: William Walker, M.D. , Health Services Director ;
By: Ginger Marieiro, Contracts Administrator - '% Costa
Contra
DATE: June 25, 1997 COUrtt)/
SUBJECT: Approval of Amendment to Exchange of Use Agreement V612P-4484 with the
U.S. Department of Veterans Affairs
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his
designee (Frank Puglisi, Jr. ) , to execute on behalf of the County,
Amendment/Modification #10 (#26-023-58) , with the U. S. Department
of Veterans Affairs, to amend Exchange of Use Contract #V612P-4484
(County #26-023-57) , to extend the term through September 30,
1997 .
II. FINANCIAL IMPACT:
This Contract is funded in the Health Services Department's
Enterprise I Budget. Under the terms of this Exchange of Use
Contract, the County' s Merrithew Memorial Hospital provides
certain medical services for Veterans Administration Outpatient
Clinic (VAOPC) patients, and VAOPC provides certain medical
services for the County' s patients. Each party is paid a fee for
service in accordance with the fee schedules incorporated in the
Contract. There is no unit price increase included in this
Amendment.
The services provided for the County' s patients under this
Contract are billable to patients and third party payors.
III. REASONS FOR RECOMMENDATIONSIBACKGROUND:
On May 13 , 1993, the Board of Supervisors approved Exchange of Use
Contract #V612P-4484 (as amended) with the U. S. Department of
Veterans Affairs for provision of certain specialized medical
services by each party through June 30, 1997 .
This Amendment provides for a three-month extension of the
Exchange of Use Contract, for the services and at the rates
specified in the Contract, for the period from July 1, 1997
through September 30, 1997 .
The Contract documents have always been prepared by the Veterans
Administration.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
_ APPROVE _ OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED _ OTHER
VOTE.OF SUPERVISORS
_✓/UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact Frank Puglisi, Jr. (313-5100) pp
CC: Health Services (Contracts) ATTESTED Q� �A4i `�, 1997
Risk Management Phil BatC etor, rk otthe Board of
Auditor-Controller $uDervisars and CGunty Administrator
Contractor
.QO . . n 0 ' nn 1
TO: BOARD OF SUPERVISORS Nab
FROM: William Walker, M.D. , Health Services Directora
vt
By: Ginger Marieiro, Contracts AdministratorContra
DATE: June 25, 1997 Costa
SUBJECT:
County
Emergency Ambulance Service Agreements for Emergency Response Area 3
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I . RECOMMENDED ACTION:
A. Acknowledge termination of Ambulance Service Agreement #23-
054-7 with Moraga Fire Protection District, effective June
30, 1997; and
B. Approve and authorize the Health Services Director to execute
on behalf of the County, Ambulance Service Agreement #23-228
with the Moraga-Orinda Fire Protection District, for
provision of emergency ambulance services in County's
Emergency Response Area 3 , for the period from July 1, 1997
through December 31, 1998, and continuing from year-to-year
unless terminated as provided in the Agreement.
II. FINANCIAL IMPACT:
There is no County General Fund impact. Annual ambulance subsidy
payments of $58, 558 will be made to Moraga-Orinda Fire Protection
District from CSA EM-1 (Measure H) funds.
III. REASONS FOR RECOMMENDATIONSIBACRGROOND:
On April 20, 1993 , the Board of Supervisors approved Ambulance
Service Agreement 123-054-7 with Moraga Fire Protection District
to provide paramedic ambulance services in Emergency Response Area
3 . The Fire District has provided ambulance service continuously
since 1971 and has provided this service at the paramedic level
since initiation of paramedic services in Contra Costa County in
1977.
The Department has been notified that the Moraga and Orinda Fire
Protection Districts have consolidated into one new district. The
existing Moraga Fire Protection District will cease to exist
effective June 30, 1997 and the new entity, the Moraga-Orinda Fire
Protection District, will begin providing services on July 1,
1997.
Approval of Ambulance Service Agreement #23-228 with the Moraga-
Orinda Fire Protection District will allow these vital services to
continue uninterrupted.
CONTINUED ON ATTACHMENT: YESSIGNATURE: 444/wl
—..__ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
—APPROVE OTHER
SIGNATURES)
ACTION OF BOARD ON
APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
V UNANIMOUS (ABSENT ) i HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOESs AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
Contact: Art Lathrop (646-4690) OF SUPERVISORS ON THE DATE SHOWN.
CC: Health Services (Contracts) ATTESTED
Risk Management Phil 6 he rk the Board Of
Contractor Controller
AuditorSupervisors and County Administrator
�
M3e211-63 BY VVV
fl FPIITV
G5
TO: BOARD OF SUPERVISORS
Contra
FROM: John Cullen, Director Costa
Social Service Deparnt
County
DATE: l/x °qs�.,-jy
June 25, 1997 " `°"�
SUBJECT:
APPROVE and AUTHORIZE the Social Service Director, or designee, to RENEW
contract #20-417-22 with Contra Costa Crisis and Suicide Intervention.
SPECIFIC REQUEST(S)OR RECOMMENOATION(S)8 BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Director of Social Service, or designee, to RENEW
Contract #20-417-22 with Contra Costa Crisis and Suicide Intervention to provide
continuing county-wide Children's Protective Services intervention and suicide
prevention services for the amount of$28,000 for the period of July 1, 1997 through
June 30, 1998.
FISCAL:
These contracted services are claimable under the CWS administrative claim, costs are
allocable as 20% County, 80% Federal and State revenue.
BACKGROUND;
Contra Costa Crisis and Suicide Intervention provides a county-wide intervention and
suicide prevention services program, operating a telephone hotline, grief counseling
service and mental health education. The services provided under this contract are part
of the Social Service Department's mandated twenty-four hour Children's Protective
Services emergency response program and the provision of a personal crisis line during
non-business hours.
CONTINUED ON ATTACHMENT: _YES SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURES):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENTAND CORRECT COPY OF AN ACTION TAKEN
AYES: _NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: Contact: Danna Fabella 313-1583 ATTESTED�� 1
SOCIAL SERVICE (CONTRACTS UNIT) PHIL CH R,CL R OF THE BOARD OF
COUNTY ADMINISTRATOR SUPERVISORS AND COUNTY ADMINISTRATOR
AUDITOR-CONTROLLER
CONTRACTOR op , ,' (/� _ a _
M3B2 (10,'60) BY 11.1.,!..11 `S1��u� ,DEPUTY
TO: BOARD OF SUPERVISORS s)...L . Contra
FROM: John Cullen, Director �� / Costa
Social Service Department
County
DATE: June 25 1997
A COVK
SUBJECT: APPROVE and AUTHORIZE the Renewal of a contract with Family
Stress Center for Parent Aide Services (Contract #21-177-4)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)6 BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Director of Social Service, or
designee, to RENEW a contract with Family Stress Center,
Inc. for the provision of Parent Aide Services for the
period July 1, 1997 through June 30, 1998, for the amount of
$182 , 000.
FISCAL•
Federal and State participation at 70% ($127, 400) , County
match at 30% ($54, 600) .
BACKGROUND;
The Board of Supervisors action on June 22 , 1993 funded this
contracted service with Child Care Affordability Trust Fund
revenues through June 30, 1994. As the result of RFP #1036,
authorized by the Board April 26, 1994, the cost of this
contracted service was qualified for inclusion in the
Administrative Expense Claim and eligible for Federal and
State revenue. All costs are included in the Department
budget for 97/98.
CONTINUED ON ATTACHMENT: _YES SIGNATURE: �� \I alb \
_RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURE 5:
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER _
VOTE Oj SUPERVISORS
✓/ 1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT____) AND CORRECT COPY OF AN ACTION TAKEN
AYES: _NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: Contact: Danna Fabella 313-1583 ATTESTED S . 114 I
SOCIAL SERVICE, (CONTRACTS UNIT) PHIL CHEaR,CL KK OF THE BOARD OF
COUNTY ADMINISTRATOR SUPERVISORS AND COUNTY ADMINISTRATOR
AUDITOR-CONTROLLER
CONTRACTOR
MSS2 (10.88) By .DEPUTY
REVISED
TO: BOARD OF SUPERVISORS E..L
John Cullen, Directorontra
Social Service
FROM: Department
Costa
DATE: June 26, 1997 County
SUBJECT., APPROVE and AUTHORIZE the Amendment of contract #21-004-9 and its Renewal
for the 97(98 fiscal year with Family Support Services providing respite care services
for the Heritage Project, Options for Recovery Program,
SPECIFIC REOUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Director of Social Service, or designee, to:
Amend contract #21-004-9 to add $12,000 to the contract amount from the
grant allocation, increasing the contract to $150,000 for 96/97, and
Renew contract #21-004-10 for the period of July 1, 1997 through June 30,
1998, and for an amount of$173,000.
The contract is with Family Support Services for respite care services in the Heritage
Project, Options for Recovery Program.
FISCAL:
30% County cost. The remaining 70% is funded with State Options for Recovery
Program funding for the Heritage Project.
BACKGROUND;
As part of the Heritage Project's goal of recruiting minority families willing to provide
foster and adoptive homes for medically fragile or drug or alcohol exposed children,
this contract provides respite services for foster parents or relative caretakers of drug
or substance exposed infants and children under three years of age who have special
needs. The program's success in recruitment has proportionately increased the need for
respite services.
CONTINUED ON ATTACHMENT: -YES SIGNATURE;
-RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
-APPROVE OTHER
SIGNATURE(SI:
ACTION OF BOARD ON 9 1 Ct 9 7 -APPROVED AS RECOMMENDED OTHER
OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
7UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT- ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN,
cc: Contact : Danna Fabella 313-1583 ATTESTED 6"- 2 1991
SOCIAL SERVICE (CONTRACTS UNIT) PHIL 44FCHEL%R,CLE84 OF THE BOARD OF
COUNTY ADMINISTRATOR SUPERVISORS AND COUNTY ADMINISTRATOR
AUDITOR-CONTROLLER
CONTRACTOR A -DEPUTY
M362 (10/88)
C.$q
To: BOARD OF SUPERVISORS
sc. i
Contra
FROM: John Cullen, Director
Social Service Department Costa
a. - ,: .�
DATE: June 23, 1997 °��.,-�o�„�`
County
SUBJECT. APPROVE and AUTHORIZE a contract renewal with Bi-Bett Corporation ,1/21-270-1,to
continue providing General Assistance non-residential drug and alcohol recovery services.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)d BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Social Service Director, or designee, to renew a contract with Bi-
Bert Corporation for the provision of non-residential drug and alcohol services for General Assistance
(GA) applicants. This contract will be for the period of July 1, 1997 through June 30, 1998 for the
amount of$350,000.
FISCAL:
All County expense, included in the 1997/98 budget.
BACKGROUND;
This contract is designed to provide specific non-residential drug and alcohol recovery services to GA
recipients with substance abuse problems. Program services are provided in a substance-free
environment and include drug and alcohol abuse education, drug testing and individual and group
counseling. Clients are referred for alcohol and drug recovery services following substance abuse
screening and confirmation. Drug and Alcohol recovery services are located in West, Central and
East County.
GA applicants and recipients who are identified with substance abuse problems are required to
participate in drug or alcohol treatment services as a condition of eligibility to GA. Failure or refusal
to comply with the treatment program may result in discontinuance of aid and sanction. The process
consists of three parts; 1) screening of applicants using a testing instrument; 2) confirmation of the
screening test results by drug and alcohol professionals; 3) and required participation of clients
confirmed with substance abuse problems in drug or alcohol recovery services. Only those GA
clients specifically referred by SSD are eligible for services under this contract.
it
CONTINUED ON ATTACHMENT: _YES SIGNATURE: � \ 1 - (Q V \
_RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
_APPROVE _OTHER
SIGNATURE 5:
ACTION OF BOARD ONAPPROVED AS RECOMMENDED OTHER —
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: _ NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: Contact: Robert Hofmann 313-1593 ATTESTED iS 199
SOCIAL SERVICE (CONTRACTS UNIT) PHIL BAI ELO ,CLERK FTHE BOARD OF
COUNTY ADMINISTRATOR SUPERVISORS A D COUNTY ADMINISTRATOR
AUDITOR-CONTROLLER
CONTRACTOR
M382 (10,/88) BY ,DEPUTY
qq
TO: BOARD OF SUPERVISORS
John Cullen, Director i Contra
FROM: Social Service Department Costa
=a,
June 20, 1997 '� County
GATE: o,rq 26u'+'�
APPROVE and AUTHORIZE the Amendment of two contracts (#21-310-
SUBJECT: 1 and #21-294-1) for the addition of Job Developer duties for
the Independent Living Skills Program.
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)d BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Director of Social Service, or
designee, to Amend the following two contracts, for the period
of June 1, 1997 through September 30, 1997, in the Independent
Living Skills Program and the Jobs-R-Us grant program for the
purpose of providing Job Developer services:
1. #21-310-1 with Mr. Don Graves for the provision of Job
Development duties in addition to his Outreach
Coordination Services and the addition of $3 , 300 for a
new contract amount of $51, 548.
2 . #21-294-1 with Mr. Timothy Hamp for the provision of Job
Development duties in addition to his Program Service
Coordinator duties, and the addition of $4 , 125 for a new
contract amount of $63, 125.
FISCAL•
No County funds. These contracts are funded 100% with Federal
ILSP funding.
BACKGROUND:
The Independent Living Skills Program, through the use of contract
services, provides services to foster children age 16 and over,
aiding them in transition to emancipation and adulthood. The
Cross Cultural Outreach Coordinator expands the program services
throughout the County, to serve at-risk youth, particularly ethnic
minorities, developing localized activities for youth who are
between the ages of 16 and 18, and who are in group or foster
care. The Job Developer assists difficult-to-employ ILSP youth to
find employment sufficient for their self-support. The Program
Services Coordinator assists in the development of the yearly
program and coordinates the work of other contractors and other
service providers. With the resignation of t ob Developer those
duties will be assumed, to the extent possi by the other two
managers until a new Job Developer can be r' ��
CONTINUED ON ATTACHMENT: _YES SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER —
VOTE SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: _�NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: Contact: Danna Fabella 313-1583 ATTESTED_ fl-. " — o ) 9?7
SOCIAL SERVICE (CONrRACTS UNIT) PHIL BA HEL .CLERK FTHE BOARD OF
COUNTY ADMINISTRATOR SUPERVISORS AND COUNTY ADMINISTRATOR
AUDITOR-CONTROLLER
CONTRACTOR
M382 (10.!88) BY R/Q �( R`• y ��✓ 'DEPUTY
To: BOARD OF SUPERVISORS �ontra
Vr" M
FROM: John Cullen, Director Costa
Social Service Departure � �y, �
County
DATE: June 12, 1997
SUBJECT: AUTHORIZE APPROVAL FOR OFFICE ON AGING TO EXECUTE TITLE V CONTRACT
AMENDMENT#40-014-8 TO INCREASE THE PAYMENT LIMIT AND EXTEND THE
CONTRACTTERM
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)k BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION
AUTHORIZE Director, Office on Aging or his designee to amend the Title V Senior
Employment contract to increase the payment limit and extend the term of the contract as
specified below.
Contract Amendment# Contractor Term Payment Limit
40-014-8 Contra Costa 7/1/97- $ 7,125 (increase
Senior Legal Services 8/29/97 by $2,250)
II. FINANCIAL IMPACT
The contract specified above is funded through federal funds under Title V of the Older
Americans Act. No County funds will be required.
III. REASONS FOR RECOMMENDATION/BACKGROUND
California Department of Aging agreed to extend State Standard Agreement (#29-009-34)
with Contra Costa County for two (2) months in order to provide additonal enrollee hours.
Contra Costa County Office on Aging will agree to amend Contra Costa Legal Services
Title V contract to increase the payment limit by $2,250 and extend the term from 7/1/96 -
6/30/97 to 7/1/97 - 8/29/97. Prior payment limit: $4,875
tv96-r2wp \\
CONTINUED ON ATTACHMENT: _YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE 1
—APPROVE _OTHER
SIGNATURES);
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER _
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: ATTESTED '�/ UJ4
Contact: Linda Anderson 313-1713 PHIL BRTCHEUOR,CLERK OF THE BOARD OF
CAO
SUPERVISORS AND COUNTY ADMINISTRATOR
Auditor
Contractors BY � l n as.42.e DEPUTY
M382 (10/88) Office on AHinff - 4 Seals
TO: BOARD OF SUPERVISORS Contra
CostaFROM: John CullenDirector ,nt& 3
Social Service Department County
9'• J'
DATE: June 18, 1997
SUBJECT: APPROVAL AND AUTHORIZATION TO SIGN CONTRACT
(County #20-573-15) FOR OFFICE ON AGING'S
HEALTH INSURANCE COUNSELING AND ADVOCACY PROGRAM
SPECIFIC REQUESTS)OR RECOMMENDATIONS)6 BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION
APPROVE and AUTHORIZE the Director, Office on Aging, or his
designee, to EXECUTE a contract (#20-573-15) with Contra Costa
Legal Services Foundation for $5, 000 for the period July 1,
1997 to June 30, 1998 to provide legal services to the Health
Insurance Counseling and Advocacy Program (HICAP) subject to
approval by County Counsel or the Social Service Department
Contract Administrator as to legal form.
II. FINANCIAL IMPACT
This contract involves no County funds. On May 6, 1997 the
Board of Supervisors unanimously authorized execution of the
State Standard Agreement for FY 1997-98 which included funding
to continue the operation of HICAP. It included the contract
specified above for $5, 000 in State grant funds to Contra
Costa Legal Services Foundation.
III. REASONS FOR RECOMMENDATIONZBACKGROUND
Mandated under AB2419, the Health Insurance Counseling and
Advocacy Program has been operated by the County's Office on
Aging for the past twelve years. The Program provides
community education, recruitment, training, and coordination
of volunteer health insurance counselors in the area of health
insurance and related health care plans. The contract with
Contra Costa Legal Services Foundation provides legal service
and consultation for HICAP clients.
CONTINUED ON ATTACHMENT: ...,.,....YES SIGNATURE:
-RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
_APPROVE _.--OTHER
Cla hi96ccls.wp
SIGNATURE(S
ACTION h DON APPROVED AS RECOMMENDED77e OTHER �-
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
,/UNANIMOUS(ASSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT; ..--ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN,
C
CC: ATTESTED -^-^--
PHIL 8 HELO ,CLERK F THE BOARD OF
-1731 SUPERVISORS AND COUNTY ADMINISTRATOR
Lennis Lyon x 3
County Administrator
Auditor-Controller
Office on Aging (original) BY� � n .(} _DEPUTY
M382 (10/88)
c�. 'c
TO: BOARD OF SUPERVISORS
Contra
FROM: John Cullen, Director Costa
Social Service Departure
County
DATE: June 9, 1997
---e0l;
SUBJECT: APPROVE and AUTHORIZE the Social Service Director, or
designee, to continue to contract with California
Translation Service for client translation services.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Social Service Director, or
designee, to continue to contract with California
Translation Service (#20-549-17) for client translation
services in the amount of $50, 000, for period of July 1,
1997 through June 30, 1998.
FISCAL:
Translation services are considered part of the Social
Service Department administrative costs and are funded by
30% County, 40% Federal and 30% State funds.
BACKGROUND;
The Social Service Department client community includes many
non-English speaking people whose primary languages include
such divergence as Korean, Laotian, Tagalog, Russian, Parsi,
Afghani, Vietnamese, Sign, etc. For those clients whose
language needs cannot be met by staff, the Social Service
Department contracts for on-call translation services to
provide the necessary communications for the conduct of
business, and to meet Civil Rights requirements of the
California Department of Social Service, Manual Section 21-
115.
CONTINUED ON ATTACHMENT: -YES SIGNATURE:
-RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
-APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER -
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT-- --i AND CORRECT COPY OF AN ACTION TAKEN
AYES: f NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact:Wrftact: Robert Hofn?nn 3-15983 ATTESTED L114 — 23 , 1127
SOCIAL SERVICE (CONTRACTS UNIT) PHIL 4TCHE4R,CLERK F THE BOARD' OF
COUNTY ADMINISTRATOR SUPERVISORS AND COUNTY ADMINISTRATOR
AUDITOR-CONTROLLER
CONTRACTOR (/
M3B2 (10188) BY ��Al 'A 1.1,4 0 _DEPUTY
(I-
TO: BOARD OF SUPERVISORS
°
FROM, Arthur C. Miner, Executive Director •;�'��.. Contra
Contra Costa County Private Industry Council gs 3 Costa
,.mss
DATE: June 25, 1997 ` County
J;l'4 CU H�.
SUBJECT; Authorizing Execution of Contract Amendment with Contra Costa County Office
of Education (#19-2027-1)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Authorize the Executive Director, Contra Costa County Private Industry
Council, to execute on behalf of the County, a standard form contract
Amendment (#19.2027-1) with the Contra Costa County Office of Education
to increase the payment limit of the contract from $39,700 to a new
payment limit of $53,850 effective June 15, 1997 with no change in the
term of the contract subject to approval by County Counsel as to legal form.
II. FINANCIAL IMPACT:
None. One hundred percent federal funds.
III. REASONS FOR RECOMMENDATIONBACKGROUND:
By its action on April 2, 1997, the Board authorized execution of a standard
form contract (#19-2027-1) with the Contra Costa County office of
Education to provide for the operation of a Summer of Service program for
middle school students.
The purpose of this Amendment is to permit the enrollment of 20 corporate
sponsor slots (an addition of five corporate slots from the original contract).
CONTINUED ON ATTACHMENT: —YES SIGNATURE: we�'�'T•.�
_RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
—APPROVE _OTHER
SIGNATURES :
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
_UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.q
Bob Whaor - ATTESTED- X "1.. 11 9 7
Contact: tfd 6465373 PHIL BUCHELIOR,CLER<OF THE BOARD OF
cc: Private Industry Council SUPERVISORS AND COUNTY ADMINISTRATOR
County Administrator
County Auditor-Controller
Contractor BY Y.t.�•1 °" Y y-1^ ) ,DEPUTY
#Y:\nicnffice\diskette\hdnrders\ti199071
(Inn
C.
TO: BOARD OF SUPERVISORS Contra
' CoFROM: Arthur C. Miner, Executive Director sta
Contra Costa County Private Industry Council -sem'
DATE: County
cotiN
June 24, 1997
SUBJECT:
Authorizing Execution of Contract Amendment/Extension Agreement (#19-1225-1)
with Statewide Printing and Graphics
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Authorize the Executive Director, Contra Costa County Private Industry
Council, to execute on behalf of the County, a standard form contract
Amendment/Extension Agreement (#19-1225-1) with Statewide Printing
and Graphics to extend the term of the contract from June 30, 1997 to
August 15, 1997 with no change in contract payment limit.
II. FINANCIAL IMPACT:
None. One hundred percent federal funds.
III. REASONS FOR RECOMMENDATIONBACKGROUND:
By its action on July 9, 1996, the Board authorized execution of Contract
#19-1225-0 with Statewide Printing and Graphics for the production and
distribution of PIC's business-related newsletters and other related
marketing items for the term July 9, 1996 through June 30, 1997 with a
maximum payment limit of$40,000.
The purpose of this Contract Amendment/Extension Agreement is to
provide press releases and photography on the JTPA (Job Training
Partnership Act) Alumni program and the development and printing of a
booklet featuring JTPA Alumni.
CONTINUED ON ATTACHMENT: _YES SIGNATURE: II!'�` �,//�`• `"` '\�
—RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE
_APPROVE _OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
Contact: Rita Hays 646-5254 PHIL BUCHELO CLE14K OF THE BOARD OF
CC: private Industry Council SUPERVISORS AND COUNTY ADMINISTRATOR
County Administrator
County Auditor-Controller BY Q ( a ..QQ.� 'DEPUTY
#Y:\Dicoffice\diskette\bdorders\#9122S1.doe, w(`
TO: BOARD OF SUPERVISORS .. ._ '
Contra
FROM: Arthur C. Miner, Executive Director Costa
Contra Costa County Private Industry Council '
Pya•. - .� County
W:A
DATE:
June 16, 1997
SUBJECT:
Authorizing Execution of JTPA Vocational Training Agreement with Evernet Education
Services. Inc. - San Francisco. (176)
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION:
Authorize the Executive Director, Contra Costa County Private
Industry Council, to:
(1) execute on behalf of the County, a standard form Vocational Training
Agreement (176) with Evemet Education Services, Inc. (Corporation), 71
Stevenson Street, Suite 2120, San Francisco, CA 94105 for the term
beginning July 1, 1997 and ending June 30, 1998 to provide vocational
training to individually referred Job Training Partnership (JTPA) participants
and certain fixed fees as specified in said agreement; and,
(2) execute additional standard form Amendment Agreements with the above
referenced institution as may be needed for periodic revisions such as adding
or deleting a training course, changing the tuition fees or to comply with
changes in State or Federal regulations.
II. FINANCIAL IMPACT:
None. One hundred percent federal funds.
III. REASONS FOR RECOMMENDATION/BACKGROUND:
Allocation of Job Training Partnership Act (JTPA) funds for County's overall JTPA
Vocational Training Programs for program years 1996/97 was approved by the Board
on April 27, 1997.
The herein requested action will modify the existing list of Institutions (Contractors)
approved by the Board's action of June 24, 1997. /�
CONTINUED ON ATTACHMENT: —YES SIGNATURE: II'�' e�/Oe�
RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE
_APPROVE _OTHER
SIGNATURES :
ACTION OF BOARD ON S 1117- APPROVED AS RECOMMENDED le OTHER
VOTE QF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Bob Whatford 646-5373 ATTESTED
Contact:Private Industry Council PHIL TCHL R,CL RK OF THE BOARD OF
CC: County Administrator SUPERVISOR AND COUNTY ADMINISTRATOR
County Auditor-Controller
Contractor
ny:\picofce\diskeae/bdorders\vocl76.doc BY DEPUTY