HomeMy WebLinkAboutMINUTES - 07081997 - C1-C10 SUPPLEMENTAL MATERIAL
ADVISEMENT FORM
AGENDA DATE: 7 9 7 ITEM NO.:' C .
G ADDITIONAL MATERIALS AVAILABLE IN THE MINUTES
❑ ITEM CONTINUED TO:
Id ITEM DELETED
❑ PUBLIC COMMENT - NONE
❑ CONSIDERED CONSENT ITEMS PREVIOUSLY REMOVED -
SEE SUMMARY FOR CHANGES; OTHERWISE APPROVED AS
LISTED ON THE AGENDA
THIS SECTION FOR PLANNING ITUVE ONLY
❑ ADDITIONAL MATERIAL AVAILABLE IN FILE (NAME):
TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: July 8, 1997
SUBJECT: Approve Bailey Road Project Bridge Replacement Project, Concord Area.
Project No. 0662-6R4249-95, CDD-CP # 97 - 27.
Specific Request(s) or Recommendation(s) & Background & Justification
I. RECOMMENDED ACTION:
APPROVE Project, and
FIND, on the basis of the initial study and all comments received, that there is no substantial
evidence that the project will have a significant effect on the environment,
ADOPT the Negative Declaration in compliance with the California Environmental Quality Act, (the
custodian of which is the Public Works Director who is located at 255 Glacier Drive, Martinez) and
DIRECT the Public Works Director to begin right of way acquisition and to prepare contract plans
and specifications for construction.
DIRECT the Director of Community Development to file a Notice of Determination and a
Certificate of Fee Exemption: DeMinimis Impact Finding with the County Clerk, and
DIRECT the Public Works Director to arrange for payment of the $25.00 handling fee to the
County Clerk.
Continued on Attachment: x SIGNATURE:�S
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON 7 - T _ 191 APPROVED AS RECOMMENDED OTHER _
VOTE OF SUPERVISORS
•(_ UNANIMOUS (ABSENT )
AYES: NOES:
ABSENT: ABSTAIN:
JY:drg
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Ong.Div: Public Works(Design Division)
Contact:Joe Yee(313-2323) 1 thereby oertlly that this Is a true and correct co�1y of
W County Administrator a ecticn tc',y and enter',, en the � 'nut's o Ma
Attn: E.Kuevor Board of Supe ...ors on t]o ate mown.
Auditor-Controller ATTESTED:
PW Accounting PHILCHs ,Gleand syo Mehosrtl
Design-Environmental 016 upav
AdininINUMN
Construction
Community Development yon D.pb
Approve Bailey Road Project Bridge Replacement Project, Concord Area
July 8, 1997
Page 2
II. FINANCIAL IMPACT:
The estimated project cost is $532,000, funded by Federal Highway Bridge Rehabilitation and
Replacement (HBRR) (80%) and Local Road Funds (20%).
III. REASONS FOR RECOMMENDATION/BACKGROUND:
The project includes removing and replacing the existing bridge across Mt. Diablo Creek.
It is needed to replace a structure that Caltrans has rated as deficient in width and load capacity.
The project has been determined to be in compliance with the General Plan. A Negative
Declaration of environmental significance pertaining to this project was published with no protest,
and the Board has considered the negative declaration together with all comments received
during the public review period.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Delay in approving the project will result in a delay of design and construction and may jeopardize
funding.
CALIFORNIA DEPARTMENT OF FISH AND GAME L ' '_
CERTIFICATE OF FEE EXEMPTION
De Minimis Impact Finding
Proponent: Contra Costa County Public Works Department
255 Glacier Drive
Martinez, CA 94553
Project Name: Bailey Road Bridge Replacement
1. Location: Bailey Road Bridge is proposed to be located on Bailey Road in the Concord area of
Contra Costa County.
Project Description: The project involves replacing the existing two-lane, 22-foot wide, 31-foot long,
bridge with a new two-lane, 32-foot wide, 40-foot long, reinforced concrete slab structure in
approximately the same location as the existing bridge. Minor striping will allow the existing 11-foot
wide lanes of Bailey Road fo meet the 12-foot wide lanes of the new bridge. Existing roadside
drainage ditches will be modified to drain the realigned roadway and to continue discharging into Mt.
Diablo Creek. Overhead utility lines will need to be relocated as well as two utilities located on the
bridge itself.
Findings of Exemption: Pursuant to CEQA Guidelines Sections 15162-15164 & 15168 (c)(2) and
on the basis of a written checklist, no additional CEQA document need be prepared. Based on a
review of the previous Initial Study and Negative Declaration, a field visit, and project description,
no new subsequent changes are proposed; no substantial changes with respect to the circumstances
under which the project is to be undertaken have occurred; and, no new information of substantial
importance has become available. An Initial Study was conducted to evaluate the potential for
adverse impacts and considering the record as a whole, there is no evidence that the proposed
project will have a potential for an adverse effect on wildlife resources or the habitat upon which the
wildlife depends. Based on substantial evidence, the County of Contra Costa rebuts the presumption
of adverse effect as listed at subsection (d) of Section 753.5 of the Fish and Game Code.
Certification: I hereby certify that the lead agency has made the above findings of fact and that
based upon the Initial Study and hearing record the project will not individually or cumulatively have
an adverse effect on wildlife resources, as defined in Section 711.2 of the Fish and Game Code.
"r
(Chief Planning Official)
Title:
Lead Agency: County of Contra Costa
Date:
h baileybr/deminim us.env
Rev.7/24/91
Recording Requested By: CONTRA COSTA Co Recorder's C£fice
Contra Costa County Public Works Dept, STEFHEI� L. WEIR, County Recorder
Construction Division
255 Glacier Drive DOC - 97-0120416-00
Martinez, CA 94553 Friday, JUL 11, 1997 11 :37:32
FRE smo l i
Return to: Tt]. Fd $0.00 Nbr-0000106410
WHEN RECORDED, RETURN TO CLERK 1rc/R9J1-1
BOARD OF SUPERVISORS
BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA
In the Matter of Accepting and Giving } RESOLUTION OF ACCEPTANCE
Notice of Completion of Contract for ) and NOTICE OF COMPLETION
Shell Avenue Frontage Improvements ) (C.C. § 3086, 3093)
Project No 0662.- 6R4278 - 94 RESOLUTION N0. 971365
The Board of Supervisors of Contra Costa County RESOLVES that:
The County of Contra Costa on April 23, 1997, contracted with Ed Boyan Construction Company, for
construction of various frontage improvements on Shell Avenue, in the Martinez area with The Exployer
Insurance Company as surety, for work to be performed on the grounds of the County; and
The Public Works Director reports that said work has been inspected and complies with the approved
plans, special provisions and standard specifications and recommends its acceptance as complete as
of June 10, 1997.
Therefore, said work is ACCEPTED as completed on said date, and the Clerk shall file with the County
Recorder a copy of this Resolution and Notice as a Notice of Completion for said contract.
PASSED BY THE BOARD on July 8, 1997 by the following vote:
AYES: Supervisors Rogers, Uilkema, Gerber, Canciamilla, DeSaulnier
NOES: None
ABSENT: None
CERTIFICATION AND VERIFICATION
Contact: Joseph P.Murphy,(510)313-2321 r nerany takeify tint:ai e e a, minute apy an*
yr radon taken and entered un the c-7ect q yan
swo d4Srperv� =an dre data q ,
Own.
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Orig. Dept.: Public Works(Const.) ARBBTEoa
cc: Record and return �L n oar drr borr0
Auditor
Public Works - Accounting l
- Construction, R. Bruno M tam
Traffic, S. Kersevan
Contractor
JPM:SLE:rt
GACONST)0101SAF-8.t7
RESOLUTION NO. 97/365
SUPPLEMENTAL MATERIAL
ADVISEMENT FORM
AGENDA DATE: 7 917 TIEM NO.: L'
G ADDITIONAL MATERIALS AVAILABLE IN THE MINUTES
❑ ITEM CONTINUED TO:
ud ITEM DELETED
❑ PUBLIC COMMENT - NONE
❑ CONSIDERED CONSENT ITEMS PREVIOUSLY REMOVED -
SEE SUMMARY FOR CHANGES; OTHERWISE APPROVED AS
LISTED ON THE AGENDA
TICS SECTION FOR PLANNING HINN N ONLY
❑ ADDITIONAL MATERIAL AVAILABLE IN FILE (NAME):
SUPPLEMENTAL MATERIAL
ADVISEMENT FORM
AGINDA DATE: 7 Z9'7 ITEM NO: C .�
G ADDITIONAL MATERIALS AVAILABLE IN THE NIINUTES
❑ ITEM CONTINUED TO:
I( ITEM DELETED
❑ PUBLIC COMMENT - NONE
❑ CONSIDERED CONSENT ITEMS PREVIOUSLY REMOVED -
SEE SUMMARY FOR CHANGES; OTHERWISE APPROVED AS
LISTED ON THE AGENDA
THIS SECTION FOR PLkNNNG HENS ONLY
❑ ADDITIONAL MATERIAL AVAILABLE IN FILE (NAME):
TO: BOARD OF SUPERVISORS 04
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: July 8, 1997
SUBJECT: Approve and Authorize the Chair to Execute Program Supplement No. 113 for the study
of alternatives for the seismic retrofitting of bridges on Del Monte Drive, Hawthorne Drive,
Pacific Avenue, and Freeman Road, located in the West and Central County areas.
Project No.: 0662-6R4217
SPECIFIC REQUESTS) OR RECOMMENDATIONS) E BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute the State "Local
Streets and Roads Program Supplement No. 113" which provides $265,590 in Federal Funds
to study alternatives for the seismic retrofitting of bridges on Del Monte Drive, Hawthorne Drive,
Pacific Avenue, and Freeman Road.
II. Financial Impact:
The supplement provides Federal reimbursement for 90% of the County's costs for this project.
State seismic funds will provide the remaining 10% of the funding for this project. There is no
impact to the County's General Fund.
111. Reasons for Recommendations and Background:
On June 21, 1977 the Board approved County/State Master Agreement No. 04-5928 for the
funding of Federal Aid Projects. On May 24, 1994, Contra Costa County qualified for Federal
funds to pay for the work specified.
IV. Consequences of Negative Action:
If this program supplement is not approved, the County will have to orb the entire cost of the
seismic retrofit study.
Continued on Attachment: SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON '7-8- lq(17 APPROVED AS RECOMMENDED_OTHER_
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT )
AYES: NOES:
ABSENT: ABSTAIN:
VMGvmcteh
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1 n action oeoke Met Mb te e true and wma c7 d
Orig.Div: Pudic Works(Transportation Engineering)
on m of taken and entered to the minutp d IM
9 R sPortat g 9) Osenf m Superv;sas on the date shown.
Contact: Vendon L.McLeod,Tel. 313-7168
cc: Pudic Works Accounting PHIL CHe n,o e*a cr th6 baro
(2 sealed board orders and 2 original d supervisors and county Atlmtmetrator
program supplements returned to Public O 0
Works Transportation Engineering Division) oepW
Date: May 27, 1997 7'V " 9.7
PROGRAM SUPPLEMENT NO. 113 f Location: 04-CC -O-CR � {�
to ( Project Number: STPL^u-5928 (026)
LOCAL AGENCY-STATE AGREEMENT E.A. Number: 04-928172
FOR FEDERAL-AID PROJECTS NO. 04-5928
This Program Supplement is hereby incorporated into the Local Agency-State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 06/21/77 and is subject to all the terms and conditions
thereof . This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the a o mentioned Master Agreement under authority of
Resolution No. (seecx approved by the Local Agency on -11819-7
(See copy attached) .
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
DEL MONTE DR/28CO207, RODEO CR/28C0377, PACIFIC AVE. /28C0379, LAS
TRAMPAS CR. /28C0389
TYPE OF WORK: SEISMIC RETROFIT LENGTH: 0 . 0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Preliminary Engineering [ ] Right-of-Way [ ]
[ ] Construction Engineering [ ] Construction
Estimated Cost Federal Funds i Matching Funds
$ 360000I33D $2655900I $ Local 01$T SEISMIC OTHER
OTHER 0
BMS FORM APPR(}VRI)
VICTOR J. WE Cou u5el
Contra Costa County S STATE OF CALIFO A
ev Deputy __ Departme t of Tation
By � 5 By
Chief,' Offs e of Local Programs
Project Implementation
Date IL1847 _ ^ Date Lf 5-- 272
Attest ,giPQ4� T
Title
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer a_r,] WDate -5 _ $ 360000. 00
Chapter Statutes I Item I Year I Program JACI Fund source I AMLWr
162 1996 2660.125-042 96-97 20.30.010.690 C 224060 042-T 94410.00
162 1996 2660-101-690 96-97 20.30.010.690 C 224060 692-F 255590.00
Page 1 of 2
04-CC -0-CR DATE: 05/27/97
STPLZ-5928 (026)
SPECIAL COVENANTS OR REMARKS
1 . All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency at regular intervals or as required
for efficient operation of the completed improvements.
2 . All required signing and marking at railroad crossing will be
completed in accordance with the requirements of MUTCD, 1978 .
3 . The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2) /Detail
Estimate or its modification (PR-2A) or the FNM-76, and accepts
any increases in Exchange Funds, State Matching funds, ,and\or
Local Agency Funds as shown on the Finance or Bid Letter or its
modification as prepared by the Office of Local Programs.
4 . State Traffic System Management (TSM) funds are being made
available to match only those federal funds eligible in
accordance with Section 182 .4 of the Streets and Highways Code
and as permitted by Article XIX of the State Constitution.
5 . The Local Agency will be responsible for developing the
structural and non-structural plans, specifications and
estimates (PS&E) and will be responsible for preparation of the
contract documents for advertisement, award and administration of
this project .
6 . State Seismic funds will provide the match to Federal Funds, as
well as Local Agency overhead costs, relating to seismic project
development until June 30, 1998 .
7. The Local Agency agrees to use local funds to match that portion
of the work not eligible for match under The State Seismic
Program.
B . In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the "Nondiscrimination Assurances"
contained in the aforementioned Master Agreement for
Federal-Aid Program.
9 . Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report cover-
ing the allowability of cost payments for each individual consul-
tant or sub-contractor incurring over $25, 000 on the project .
The audit report must state the applicable cost principles utili-
zed by the auditor in determining allowable costs as referenced in
CFR 49, part 18, Subpart C - 22, Allowable Costs .
Page 2 of 2
SUPPLEMENTAL MATERIAL
ADVISEWNT FORM
AGENDA DATE: Z9'I ITEM NQ:
❑i ADDITIONAL MATERIALS AVAILABLE IN THE MINUTES
❑ ITEM CONTINUED TO:
e ITEM DELETED
❑ PUBLIC COMMENT - NONE
❑ CONSIDERED CONSENT ITEMS PREVIOUSLY REMOVED -
SEE SUMMARY FOR CHANGES; OTHERWISE APPROVED AS
LISTED ON THE AGENDA
TM SECTION FOR PLANNING ITEMS ONLY
❑ ADDITIONAL MATERIAL AVAILABLE IN FILE (NAME):
TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: JULY 8, 1997
SUBJECT: EIGHTH AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR MISCELLANEOUS SOILS INVESTIGATIONS
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
A. APPROVE Eighth Amendment to the Consulting Services Agreement with
Subsurface Consultants, Inc., to provide miscellaneous soils investigations for
various projects throughout the County.
B. AUTHORIZE the Public Works Director to execute said Amendment on behalf of
the County.
II. Financial Impact:
This Amendment increases the payment limit for said Agreement m $220,000 to
230,000.
Continued on Attachment: X SIGNATURE ( 4-1/ I AAA"\
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON 7 -9 - 1177 APPROVED AS RECOMMENDED OTHER_
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT )
AYES: NOES:
ABSENT: ABSTAIN:
PBG:Io
g:\realprop\97-6\bojuly.wpd r Aeby Co"thet mu h s true and carred a
Ong. Div: Public Works(R/P) �n ecdm taken and entered on the minutes q tlr
Contact: L. Lucy Owens(313-2229) Oderd 1 aepav:zure on the dalb It
cc: County Administrator p 1 Tc OR, ark of the board
Auditor-Controller(via R/P) fat county A0Mn4vaes
P.W.Accounting
Dew
Eighth Amendment to Consulting Services Agreement
July 8, 1997
Page Two
111. Reasons for Recornmendation and Backuround:
Subsurface Consultants Inc. has been providing miscellaneous soils investigations for
various County projects in accordance with their agreement. One of these projects has
been to provide in place soil characterization for the Laurel Road Study in the Oakley
area. It is necessary to increase the payment limit by $10,000 to cover the remaining
work.
IV. Consequences of Negative Action:
Negative action would require the Public Works Department to hire a new consultant at
additional cost which would also delay the project.
CA
CONTRA COSTA COUNTY
255 Glacier Drive
Martinez, California 94553
EIGHTH AMENDMENT TO CONSULTING SERVICES AGREEMENT
1. EFFECTIVE DATE A P RTIES. Effective on July 6, 1997, Contra Costa
County (herein called " BLIC AGENCY"), and Subsurface Consultants, Inc,
herein called "CO L ANT"), mutually agree as follows:
2. PURPOSE. The p s desire to amend the agreement they entered into,
effective October 1, 996 entitled "'Seventh Amendment to Consulting Services
Agreement ", to pro i ayment for additional work furnished to the Public
Agency.
3. AMENDMENT. ail amended agreement is hereby amended as follows:
1.(e). Paym nt i it: From "$220,000.00" To "$230,000.00"
. (f). Compl i Date: From "May 1, 1997 To October 1, 1997"
4. EFECT. Exc t for the amendment agreed to herein, said contract remains in
fu force and ffect.
IN W H F, this Agreement has been executed, in triplicate by and on
behalf of t parti s h reto, the day and year first above written.
Public Age cy Consultant -
By: J. Michaq ord Subsurface Consultants, Inc.
Public Works i ctor
BY
RECOMMEND ..D FOR APPROVAL:
Address: 3736 Mt. Diablo Blvd., Suite 200,
Lafayette, CA 94549
By
Principal Real Property Agent
io
g:Vaa1propW-&ag24.w0
June 26, 1997
of
TO: BOARD OF SUPERVISORS,
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: July 8, 1997
SUBJECT: Approve Addendum No. 1 for the Alhambra Valley Road Embankment Repair at Vaca
Creek, in the Martinez Area.
Project No. 0672-6R6284
Specific Request(s) or Recommendation(s) & Background & Justification
I. RECOMMENDED ACTION:
APPROVE the prior issuance of Addendum No. 1 for the Alhambra Valley Road Embankment
Repair at Vaca Creek.
II. FINANCIAL IMPACT:
The Addendum will increase the estimated contract cost from $113,000 to $123,000, which is
funded by FHWA Funds (88.53%) and Local Road Funds (11.47°/%).
III. REASONS FOR RECOMMENDATION/BACKGROUND:
On June 3, 1997, the Board of Supervisors approved plans and specifications for this project. This
Addendum is needed to add PVC coated gabions to the bid document.
IV. CONSEQUENCES OF NEGATIVE ACTION:
If this Addendum is not approved the project may not be constructed.
Continued on Attachment:_ SIGNATURE: ]"_
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON 7- 8' - I 9 APPROVED AS (RECOMMENDED OTHER _
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT 1
AYES: NOES:
ABSENT: ABSTAIN:
CB:rs
GADESIGMB000JUNE24
Orig.Div: Public Works(Design Division)
Contact: Christopher Bailey (313-2339) 1 hereby cantly that 111e Is a taro and canedDopy of
�
CC: County Administrator an anion th' n er.] entered co the minuba d aw
Attn: E.Kuevor aemd of Super:,ora in the dza hoem
Auditor-Controller ATTESTED:
PW Accounting PHIL CHE CI of the board
Construction Gtsupare se courtly A"nielraltif
Community Development
4 ofaa
c,/o
TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: July 8, 1997
SUBJECT: Approve Addendum No. 1 for the San Pablo Avenue Overlay and Signal Project, in the
Richmond area.
Project No: 0662-6R4246-96
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE prior issuance of Addendum No. 1 for the San Pablo Avenue Overlay and Signal
Project, in the Richmond area.
II. Financial Impact:
This Addendum has no financial effect on the project.
III. Reasons for Recommendations and Background:
On May 13, 1997, the Board of Supervisors approved plans and specifications for this project.
This addendum is needed to include recently updated Federal Minimum Wage Rates and to add
a bid item to adjust sanitary manholes for the West County Wastewater District.
IV. Consequences of Negative Action:
If this Addendum is not approved, Federal f s may be jeopardized.
Continued on Attachment:_ SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION
OF BOARD ON -7—V . 1991 APPROVED AS RECOMMENDED OTHER
VO�E OF SUPERVISORS
UNANIMOUS (ABSENT )
AYES: NOES:
ABSENT: ABSTAIN:
JF:jlg
g:\design\BO\SPAddl.wpd
Ong. Div: Public Works(Design Division)
Contact: Joe Yee, (313-2323)
cc: County Administrator
Attn: E. Kuevor
Auditor-Controller
PW Accounting
Construction
Community Development
1 hereby eerlHy that thle Is a true and conect copy of
an action token and anbrod on Na mkvAn ol so
ward of Stpan4aa an Yta dit a .
IL A.Cla k of the bard
AtIONININUM