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HomeMy WebLinkAboutMINUTES - 07071997 - C129 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD Off'COMMISSIONERS FROM: Richard J. Martinez,Executive Director DATE: August 5, 1997 SUBJECT: AUTHORIZE THE EXECUTIVE DIRECTOR TO ENTER INTO AN INTERAGENCY AGREEMENT WITH THE CONTRA COSTA COUNTY PROBATION DEPARTMENT TO PROVIDE MANAGEMENT SERVICES SUPPORT FOR CLARO UNDER THE GRANT AWARD FROM THE STATE OF CALIFORNIA OFFICE OF CRIMINAL JUSTICE PLANNING (OCJP)RECEIVED BY THE PROBATION DEPARTMENT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: AUTHORIZE the Executive Director of the Housing Authority of the County of Contra Costa to enter into an interagency agreement with the Contra Costa County Probation Department to provide management services support for CLARO under the grant award from the State of California Office of Criminal Justice Planning(OCJP). II. FINANCIAL IMPACT: No General Funds are involved. Funds for this project will come from a grant in the amount of$195,000 received by the Contra Costa County Probation Department from the State of California Office of Criminal Justice Planning. III. REASONS FOR RECOMMENDATION/BACKGROUND A grant received by the County of Contra Costa Probation Department from the State of California will be used to develop the program"SMART"(School Mentoring and Resource Team Project),which provides for two probation officers to work with East County schools in referring"At Risk"juveniles to a diversion program focused on computer assisted learning. The computer assisted learning program will be managed by the Housing Authority of the County of Contra Costa and involves collaborations with a broad base of local agencies and community organizations including the Brentwood Police Department, Chicano Latino Academies Reaching Out(CLARO)and Martinez PAL among others. Attached is a copy of the Interagency Agreement between the Housing Authority of the County of Contra Costa and the Contra Costa County Probation Department, which will implement this grant. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect not to authorize the Executive Director to enter into the Interagency Agreement,the County Probation Department would not be able to take advantage of the grant award which will provide much needed assistance for"At Risk"juveniles in Contra Costa County. CONTINUED ON ATTACHMENT: YES SIGNATURE / fir RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF COMMISSIONERS a I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED 5 1917 PHIL ATCHELO , LERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY ,DEPUTY Boagrmnt.board OFFICE OF CRIMINAL JUSTICE PLANNING OCJP A301 GRANT AWARD FACE SHEET The Office of Criminal Justice Planning, hereafter designated OCJP, hereby makes a grant award of funds to the following Administrative Agency(1) Contra Costa C== 'Probation on Department hereafter designated Grantee, in the amount and for the purpose and duration set forth in this grant award. (2)Implementing Agency Name (';^ntrn ('^cta rrn,nt-d Pr^},at;^n Tlonartmcnt. Contact Terrence Starr Address 50 Douglas Dr. . #201 , Martinez. CA 94553 Telephone ( 510 ) 713-4180 (3) Project Title (60 characters maximum) (6) Award No. SMART ^l M n r; o r, (4) Project Director(Name,Title,Address,Telephone) (7) Grant Period (four lines maximum) loll Icr, - Q q Terrence Sta-rr, County Probation Officer Contra Costa County Probation Dept. (S) Federal Amount 50 Douglas Drive, Suite 2011 .000 Martinez, CA 94553-8500 (510) 313-4180 (9) State Amount (5) Financial Officer (Name,Title,Address. Telephone) (10) Cash Match (four lines maximum) Kenneth Corcoran, County Auditor-Controller 625 Court Street, Finance Bldg. (11) In-Kind Match Martinez, CA 94553 (510) 646-2181 (12) Total Project Cost $195,OCO This grant award consists of this title page, the application for the grant which is attached and made a part hereof, and the Assurance of Compliance forms which were previously submitted. The grant recipient signifies acceptance of this grant award and agrees to administer the grant project in accordance with the statute(s), the Program Guidelines, this Application for Continuation Funding and the OCJP Grantee Handbook. FOR OCJP USE ONLY (13) Official Authorized to Sign for Applicant/Grant recipient Item: Chapter: Gc�LI� Name: Terrence Starr PCA No.: Title: County Probation Officer Components No.: Address: 50 Douglas Dr. , Suite 201 Telephone Martinez, CA 94553-8500 Project No.: Date: (510) 313-4180 /I R lar., Amount: I hereby certify upon my own personal knowledge that budgeted funds are available for the period and Split Fund: purposes of this expenditure stated above. Split Encumber: Year: Fed. Cat. #: Fiscal Officer, OCJP Date Match Requirement: Fund: Executive Director, OCJP Date Program: ' Region: .:..::::.,....: .:; <:: ..... ::.::.... .............. ... ECTSE110 :;< 6. 1. PROJECT YEAR: 2. PROJECT TITLE: 3. GRANT PERIOD: ® New School Mentoring and Resource. 10/1/96 To ❑ Year 2 Team (SMART) Project ❑ Year 3 /�0/G7 ❑ Other 4. APPLICANT 5. FUNDS REQUESTED: Name: Contra Costa County Phone: ( 51� 313-4180 Probation Department Address:50 Douglas Dr. , #201 Fag #: (510 313-4191 $ 169.000 Martinez, CA 94553-8500 6. EwpLEMENTING AGENCY Name: Contra Costa County Phone: 510) 313-4180 Fax #: (5101 313-4191 Probation Department Address: 50 Douglas Drive, Suite 201 Martinez, CA 94553-8500 7. PROGRAM DESCRIPTION The School Mentoring and Resource Team (SMART) Project will provide two Deputy Probation Officers (DPOs) to work closely with schoolsand police, coordinating efforts of commmity based organizations, with particular involvement of a Latino group bringing mentors to work with at-risk youth in a computer learning center. Community resource lists will be compiled and distributed, and coordination of community based organizationswill be encouraged. 8. PROBLEM STATEMENT East Contra Costa County is a large formerly rural area which in recent years has experienced an intense rapid expansion of population, with concomitant problems of overcrowding in schools, increasing crime, and inadequate human service resources. The large Latino population is especially at risk. 9. OBJECTIVES Recruit and train mentors to work with at-risk youth. Provide mentoring to 80 at-risk youth, targeting 50 Hispanic youth. Increase school attendance among mentored youth. Improve school grades of mentored youth. Establish on-site presence of a DPO at each targeted school. Decrease rate of school crimes. Provide intense supervision to 80 targeted at-risk youth. Compile, distribute, and update an area resource directory. Sponsor meetings and events to encourage cooperation and collaboration among resource agencies. OCJP-22 i(Rev. L 1994) 10. AC 7VITIES SMART Project collaborators will: - RecruA 11. CATEGORY: mentors from civic groups; finalize mentor curriculum & train; ❑ - provide mentoring, comput(r skills training, independent ❑ studies to youth; -)provide DPOs on-site school interaction ❑ with school staff & youth; - maintain monthly statistics on ❑ targeted youth's attendance &performance; - make referrals of youth as appropriate to community resources;- provide 12. PROGRAM AREA at least twice-weekly contact to identified high-risk youth; -provide immediate response to behavior problems by targeted ❑ youth; - contact community organizations for current resourc ❑ information; - update/distribute resource directory via ❑ computer learning center equipment. ❑ 13. EVALUATION 14. NUMBER. OF CLIENTS Random case assignment to experimental and control caseloads TO BE SERVED: Structured interview to obtain baseline data. Six month and annual interview to evaluate project effectiveness. Test 100 hypothesis: Has project reduced gang involvement? Reduced substance abuse? Improved family relationships, school performance? Reduced law violations, probation violations? 13. PROJECTED BUDGET Personnel Operating Equipment TOTAL Services Expenses Funds Requested 124,600 47,405 22,995 195,000 I Other Grant Funds Other Sources (list in-land, fees, etc.) 16.NAME OF RESPONSIBLE OFFICIAL Signature: --- Date: Q 1 g/af; Typed Name: Terrence Starr Title: Count,? Probation Officer OCJP-227(Rev. 111994) BUDGET CATEGORY AND LINE-ITEM DETAIL B. Operating Expenses COST Consultant Services: A contract will be entered into with the Housing Authority of $45,455 Contra Costa to perform two functions: A. Staff on-site computer learning center $40,000 B. Collect data and provide statistical analysis 5,455 Required Audit: 1% of the grant total will be set aside for the required 1,950 financial audit. Other F=enses: Any other operational expense will be covered by the grantee. ❑ The applicant will use the state travel policy d The applicant will use a travel policy other than the state's. The applicant will use the written policy of C'nntrn C;ngta rniint�z which is more /less restrictive than the state's. (circle one) TOTAL $47,405 OCJRA303b BUDGET CATEGORY AND LINE-ITEM DETAIL C. Equipment COST The following computer equipment will be ordered for the computer $22,995 learning center: 10 personal computers - minimum of Pent/100 processor with 8MB RAM and 400 MB hard drive (estimated cost $18,245) • 10 14" SVGA color monitors (estimated cost $2,900) . 5 ink jet color printers (estimated cost $1 ,850) . All software is included in the purchase of the PC's or will be covered by the grantee. CATEGORY TOTAL $, 22 995 PROJECT TOTAL $195,000 FUND DISTRIBUTION FEDERAL STATE CASH MATCH IN-BIND MATCH 1. Amount of Funds t199,000 2. Percentage of Funds 100% OCJP-A303c 11/21/96 16:26 FAX 510 372 0236 B.A. C.C.C. 1/002/003 ROLES OF CLARO PAL AND THE HOUSING AUTHORITY UNDER OCJP GRANT APPLICATION CLAR0 1) Develop training curriculum for volunteer mentors to do computer skills training and role modeling for adolescents. 2) Recruit,train, and manage volunteer mentors. 3) Develop computer skills training curriculum for adolescents in word processing, spread sheets, data base management,and Internet access. 4) Rork with school district liaison to develop high school curriculum of independent study for youth who cannot continue learning in high school and are assigned to CLARO mentoring services. 5) Host independent study coordinator from school district to meet once a week with assigned high school youth. 6) Receive screened referrals of 80 youth,including 50 Hispanic youth,from the Probation Department for mentoring services. Match a mentor with each youth according to the youth's Probation learning plan within 30 days of referral. Participate in case management meetings with SMART project collaborators. 7) Manage day-to-day program of computer learning center, volunteer mentors,and mentor activities with adolescent referrals, site accessible to youth a minimum of 40 hours per six-day week. Maintain independent study assignments on master diskette and oversee maintenance of student work assignments on individual diskettes to assure student productivity. Manage student access to Internet. Oversee student daily log on and log off at computer work stations. FAX records of student attendance and performance each day to Martinez PAL for entry into Probation Department data base there. 8) Maintain community resource data bank as updated by Deputy Probation Officers, and transmit information to PAL. 9) Maintain computer PCs, monitors, and printers according to grant conditions. 10) Meet grant conditions for disbursement of$40,000 allocation for agency executive director at 40 hours per week for the grant year. 11/21/96 16:26 FAX 510 372 O236 H.A. C.C.C. 19JUu3/c U3 PAL 1) Store,update, and back up data collected by the Probation Department on a Pentium computer: a) Categories of crimes in and around East County school campuses--to compare with Fresno County study showing decrease due to law enforcement presence b) Monthly statistics on attendance and performance of CLARO assigned youth 2) Provide technical assistance in computer center operations to CLARO. Housing AuthorLV 1) Provide rent free space to CLARO and PAL. 2) Contract with CLARO and PAL for SMART grant services. Manage contracts to meet OCYP audit standards_ g-s-ig97 e X29 Contra Costa County Number ' Standard Form 1/96 Fund/Org# Account # INTERAGENCY AGREEMENT 1. Contract Identification Department: Contra Costa County Probation Department Subject: Interagency Agreement between Contra Costa County Probation Department and The Housing Authority of the County of Contra Costa for Management Services Support for CLARO with the Housing Authoritx of the Count of Contra Costa (Agency). 2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Agency mutually agree and promise as follows: Contractor: Housing Authority of the County of Contra Costa (hereinafter Authority") Address: 3133 Estudillo Street, Martinez, CA 94553 3. Term. The effective date of this Agreement is„ Tune 9, 1997 Terminates—June 30, 1998 unless sooner terminated as provided herein. 4. Payment Limit. County's total payment to the Housing Authority under this Agreement shall not Exceed $68,450 as detailed in the Grant Award, ED 96010070 from the State of California Office of Criminal Justice Planning (OCJP). 5. County's Obligations. County shall pay The Housing Authority for its provision of the services as set forth in the attached, subject to all the terms and conditions contained or incorporated herein. Payment shall be based upon monthly invoice forwarded to Probation by the Housing Authority. 6. Agency Obligations. Agency shall provide those services and carry out that work described in the Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. The Housing Authority will extend its insurance cover to include the computer purchased for and being used by CLARO through this program against loss or damage. It is the expectation of the parties to this agreement that the Probation Department will transfer title of the computers used by CLARO on a schedule developed by the parties. 7. General and Special Conditions. This"Agreement is subject to the General Conditions and Specials Conditions (if any) attached hereto, which are incorporated herein by reference. The Housing Authority will receive payment based upon claimable (administratively authorized) expenses attached to monthly invoices. Other provisions of this agreement may be administratively modified by mutual written consent. 8. Project. This Agreement implements in whole or in part the following described grant, the applications and approval documents of which are incorporated herein by reference. Interagency Agreement Page Two 9. Legal Authority. This Agreement is entered into under and subject to the following legal authorities: California Government Code Section 26227 and 31000, et seq. 10. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA BOARD OF SUPERVISORS -ATTEST: Phil Batchelor, Clerk of the Board of Supervisors and Count Administrator By Chairman/Designee Duty- AGENCY By 1 By / (Designee business capacity A) (Designee business capacity B) Note to Contractor:For Corporations(profit or nonprofit)the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 323). All signatures must be acknowledged as set forth on page two.