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HomeMy WebLinkAboutMINUTES - 07221997 - C17 a r THE BOARD OR SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on _July 22, 1997 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ SUBJECT: Vacancy on the Central Contra Costa Transportation Authority's Citizens Advisory Committee The Board was advised by letter dated July 8, 1997, from Monica Kennedy, Marketing Administrative Assistant for The County Connection, that John J. Burton, recently appointed to the Cental Contra Costa Transportation Authority's Citizens Advisory Committee (CAC) , has not attended a CAC meeting to date. She requested that Mr. Burton's seat be declared vacant with the vacancy advertised for a new member to represent the County. IT IS BY THE BOARD ORDERED that John J. Burton's seat on the Central Contra Costa Transportation Authority's Citizens Advisory Committee is DECLARED vacant for lack of attendance and the Clerk of the Board is REQUESTED to apply the Board's policy for filling the vacancy. IT IS FURTHER ORDERED that the Community Development Director is REQUESTED to advertise for the vacancy. I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN . ATTESTED July 22, 1997 Phil Batchelor, Clerk of the Board of Supervisor a9d County Administrator B Deputy cc: Community Development Director County Administrator The County Connection ,1 ADMINISTRATIVE OFFICES the CUSTOMER SERVICE 2477 Arnold Industrial Way O� TRANSPORTATION CENTER Concord,CA 94520-5326 At Walnut Creek BART (510)676-1976 220 Ygnacio Valley Rd (Fax)(510)687-7306 Walnut Creek,CA 94596-3739 (510)676-7500 RE CEIVED July 8, 1997 JUL 10 CLERK -- _ Phil Batchelor Clerk of the Board of Supervisors Contra Costa County 651 Pine St., Rm 106 Martinez, CA 94553 Dear Mr. Batchelor: I respectfully request that the Board of Supervisors advertise for a new member to represent the County. I am in receipt of your letter dated April 1, 1997 in regards to the re-appointment of Mr. Burton to the Citizens Advisory Committee(CAC). I apologize for not responding sooner,however, attached is a letter dated April 1996, which states that Mr. Burton has not responded to calls or attended a CAC meeting to date. Your letter also indicates that our transit agency has two representatives from every jurisdiction on the Citizens Advisory Committee and this has since changed to one representative. I have enclosed a current Role and Function as well as applications for this position. If you have any questions, please feel free to call me. Sincerely, l Monica Kennedy Marketing Administrative Assistant C: Gayle B. Uilkema, CCCTA Board of Director Debi Drake,CCCTA Community Relations Specialist Clayton • Concord • Contra Costa County • Danville Lafayette Martinez Moraga • Orinda • Pleasant Hill • San Ramon • Walnut Creek ,��i �N . ®., ,m . ;�'��I�1 'rte. -4 0 ' ��I�_'�.��r(�i 001�04�? , •" :� x ': t . ADOPTED November 20, 1986 (Revised December 1, 1989 and May 18, 1995) CCCTA CITIZENS' ADVISORY COMMITTEE ROLE AND FUNCTION Charge The CCCTA Citizens' Advisory Committee(C.A.C.)is charged with the responsibility of acting as ADVISORS to the CCCTA Board of Directors in the following respects: 1. Act as representatives of,and conduits for, fixed-route transit passengers and the community-at-large to the CCCTA Board with respect to fixed route and commuter transit marketing,planning,operations, scheduling, administration,finance, and legislation. 2. Identify specific transportation needs of various market segments as they relate to fixed route operations with emphasis on commuter transportation. Make recommendations regarding routing, scheduling, and other service improvements. Coordinate with Accessible Services Committee on all matters concerning paratransit services and elderly/disabled customers, as well as flex-van commute service. 3. Consider and make recommendations regarding basic policy issues referred to the C.A.C. by the Board. 4. Review and make recommendations regarding the CCCTA Ten-Year Short Range Transit Plan. 5. Assess and make recommendations for capital expenditures for new buses,equipment, and facilities through annual budget review and evaluation. 6. Make recommendations for marketing programs to increase ridership and productivity. The CCCTA Citizens' Advisory Committee is further charged with the responsibility of acting as DISSEMINATORS of information to the communities in the following respects: 1. Ensure that communities,neighborhoods, organizations, and individuals receive information about impending public meetings,public hearings, and various project or system plan reviews. 2. Encourage the use and support of public transportation. 3. Assist in the education of the public about the County Connection, to improve overall ridership and community support,by speaking before community organizations and with Board approval,by publicizing actions taken by the CCCTA in the media. 4. Appear at,present approved testimony,and encourage others to attend public hearings. Actions to Implement Charge To implement the above charges,the C.A.C. will: 1. Make formal recommendations in the form of written resolutions and reports to the CCCTA Board and Committees and,when possible, supplement them with oral comments. 2. Develop and regularly update a list of organizations in each community, including in each listing the President,Program Chairperson,Newsletter Editor, and meeting times, publication procedures, and deadlines. 3. Maintain a working relationship with the corresponding city council person on the Board. 4. Expect the Board and staff to apprise them of policies under consideration in a timely manner so that the C.A.C. members have sufficient time to study pending proposals and solicit comments from riders, elected officials, and city staff of affected jurisdictions, and then make formal recommendations to the CCCTA Board. 5. Network with other interested citizens and groups in the communities to carry out the charge, and help to recruit new C.A.C. members, as needed. 6. Request staff assistance or Board orientation to prepare presentations before community organizations and provide technical information during presentations as needed as approved by the Board member of that jurisdiction. Composition The C.A.C. will total 11 members from Central County. Each member jurisdiction and the County will be requested to recommend one member for appointment to the Citizens' Advisory Committee by the CCCTA Board of Directors. The following criteria should be considered when making these recommendations: 1. The citizen from each member jurisdiction and the County should be a current bus patron. 2. Citizens recommended should be active in community participation and involvement. 3. Citizens should reside in the CCCTA service area. Term of Office 1. Members of the C.A.C. shall be appointed for a two-year term of office by the CCCTA Board of Directors. there shall be no limit on the number of terms a C.A.C. member,who is otherwise qualified, may serve. If during his/her term,a representative resigns,is removed, dies, or ceases to reside in the CCCTA service area,the recommending jurisdiction will be requested to make recommendations for appointment of a successor by the Board of Directors to serve the unexpired balance of any such term. Biannually,the members of the C.A.C. will be appointed in the same manner. If a member misses three or more consecutive meetings without cause,the C.A.C. may request that member resign or be removed by the CCCTA Board after consultation with the affected jurisdiction. 2. Effective December 1, 1989 the C.A.C. membership was reduced to one member per jurisdiction,plus one member from the County. This reduction to eleven(11)total C.A.C. members shall be achieved through attrition. However, any current members appointed prior to December 1, 1989 and representing the same jurisdiction,may choose to remain members of the Committee until such time as he/she resigns, is removed, dies,or ceases to reside in the CCCTA service area. When such a member leaves the C.A.C.,representation for that jurisdiction shall immediately be reduced to one member. Other Special Conditions The Citizens' Advisory Committee will meet on a regular basis. However, if the Committee wishes to have special meetings, this may be accomplished by requesting such a meeting from the CCCTA Manager of Marketing. The Citizens' Advisory Committee will hold up to two(2) special joint meetings with the Accessible Services Committee annually. The Citizens' Advisory Committee will elect all officers who will serve one-year terms and accomplish all Committee business, with assistance from CCCTA staff. The C.A.C. will report directly to the CCCTA Board of Directors at regularly scheduled meetings and/or by submission of written reports. The CCCTA Board of Directors will meet with the full C.A.C. at least once a year,possibly in conjunction with The Accessible Services Committee. The Manager of Marketing will serve as staff liaison to the C.A.C. Members of the C.A.C. shall serve without compensation or reimbursement of expenses. The C.A.C. is an advisory committee to the CCCTA Board of Directors. Unless authorized by the CCCTA Board of Directors,neither the Citizens' Advisory Committee nor its members are authorized to represent the CCCTA in policy areas or decisions.