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HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J. Martinez,Executive Director
DATE: September 24, 1996
SUBJECT: ADOPT RESOLUTION APPROVING REVISIONS TO THE PROCUREMENT POLICY
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 3788 approving revisions to the Procurement Policy of the Housing Authority of the County of
Contra Costa,and AUTHORIZE the Executive Director of the Housing Authority to submit certification to HUD that the
revised Procurement Policy has been approved by the Board of Commissioners of the Housing Authority of the County of
Contra Costa as mandated in a HUD Notice received August 23, 1996.
II. FINANCIAL IMPACT:
NONE
III. REASONS FOR RECOMMENDATIONBACKGROUND
The Housing Authority has received notification from the U.S.Department of Housing and Urban Development(HUD)
requesting all Public Housing Authorities(PHAs)to review and,if necessary,revise their procurement policies in accordance
with 24 CFR Part 85.36 and submit certification that the revisions have been completed by September 30, 1996. The small
purchase threshold has been increased from$25,000 to$100,000,affecting procurement. As a result,unless a lower amount is
required by State or local law,or the Housing Authority's own procurement policy,the Housing Authority may use small
purchase procedures to secure services, supplies,or property that do not cost more than$100,000. If small purchase procedures
are used,the Housing Authority shall obtain price or rate quotations from and adequate number of qualified sources,usually at
least three. The Housing Authority has revised their Procurement Policies in accordance with 24 CFR Part 85.36,and a copy is
attached for your review.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No. 3788,the Housing Authority would not be in
compliance with the HUD mandate to revise the Procurement Policy.
CONTINUED ON ATTACHMENT: __X_YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON September 2 4 9 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
X UNANIMOUS (ABSENT ——— ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED September 24 , 1996
PHIL BATCHELOR,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BU DEPUTY
bo-acc
RESOLUTION NO. 3788
ADOPTING REVISED PROCUREMENT POLICY
WHEREAS, HUD Information Bulletin received August 23, 1996, requires all Public
Housing Authorities (PHAs)to review and if necessary, revise their procurement
policies in accordance with 24 CFR Part 85.36; to increase the small purchase
threshold from$25,000 to $100,000 and,
WHEREAS, the Department of Housing and Urban Development has determined that
each housing authority must adopt procurement policy revisions made, and submit
certification that the revisions have been completed by September 30, 1996;
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the
Housing Authority of the County of Contra Costa hereby adopts the revised
Procurement Policy, Section 3.0, increasing the small purchase threshold from
$25,000 to $100,000.
Said revision is to become effective immediately subject to HUD review and approval.
PASSED ON September 24, 1996, by the following vote of the Board of Commissioners:
AYES: Commissioners Rogers , Bishop , Desaulnier , Torlakson
and Smith
NOES: None
ABSENT: None
ABSTAIN: None
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