HomeMy WebLinkAboutMINUTES - 09241996 - C73 TO:J BOARD OF SUPERVISORS p Contra
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FROM:
Costa
Phil Batchelor, County Administrator . -- z¢
County
September 17 s---
DATE: P , 19 9 6 q co'"K-''
Clerk of the Board Automation Project
SUBJECT:
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
ACCEPT the report and AUTHORIZE the County Administrator to
implement Phase I of the Clerk of the Board's Agenda Automation
Project tentatively scheduled for mid-October, 1996.
FINANCIAL IMPLICATIONS
The associated costs below are estimates to complete Phase 1.
This includes upgrading and connecting a Clerk of the Board PC
to the County WAN: ,
Item Estimated Cost
3Com LAN Card $ 95. 00
Win 95 90. 00
FrontPage Software 150. 00
Netscape 45. 00
CPU Upgrade 173 . 00
Memory Upgrade - 8 MB 222 . 00
Sales Tax 65. 00
Installation/Setup (Estimate) 350. 00
TOTAL $ 1, 190. 00
BACKGROUND
As part of the approval of the 1996-1997 Budget Committee's
list of referrals requiring further research, the County
Administrator was requested to examine the feasibility of
placing the Board agenda and agenda documents on computer for
access by Board members, County staff, and the public, and
formulating estimated costs and proposed time lines for
implementation. pp � -zJje,,
CONTINUED ON ATTACHMENT: YES SIGNATURE:?'w✓�
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATUREM:
ACTION OF BOARD ON September 24 , 1 9 9 h APPROVED AS RECOMMENDED X_ OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: Clerk of the Board ATTESTED September 24 , 1996
Data Information Technology PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISOR AND COUNTY ADMINISTRATOR
BY 010 ,DEPUTY
M382 (10/88)
Agenda Automation Project
September 17, 1996
Page 2
This project shall be analyzed in two phases in order to
achieve a near-term, low cost partial solution while a more
detailed long-term strategy is developed. Phase one will
analyze what is required to place the Board agenda (without
support documents on a forum accessible to the Board members,
County staff, and the public. In this case, the forum is the
existing County World Wide Web (WWW) page. It is anticipated
that Phase one will be implemented in mid-October of this year.
Phase 1: Phase 1 can be solved within a relatively short time
frame by providing the Clerk of the Board access to the County
Wide Area Network (WAN) . Clerk of the Board staff can make the
Board agenda available to the Board members, County staff, and
the public (using the County WWW page) with access to the WAN,
an upgraded PC, and WWW authoring software. This approach has
been reviewed and tested with the Clerk of the Board staff.
The cost figures listed above are to accomplish Phase 1.
Using this approach, the Clerk of the Board maintains the
control mechanisms currently in place to ensure the Board
agenda is released to the public on time while maintaining
proper format and content.
Phase 2: Phase 2 will complete the goal of this project by
I xamining the available options, cost and associate timelines
for making the Board agenda supporting documentation accessible
to the Board members, County staff, and the public. Phase 2
will require a more extensive feasibility study, cost analysis,
and implementation schedule. A preliminary report on the scope
of the study and specific issues that need to be addressed is
tentatively scheduled for presentation in December.