HomeMy WebLinkAboutMINUTES - 09241996 - C35 To:, BOARD OF SUPERVISORS Contra
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FROM: SCOTT TANDY, DIRECTOR 's Costa
COMMUNITY SERVICES DEPARTMENT 'Y
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DATE: September 24, 1996
SUBJECT:
AUTHORIZATION TO SUBMIT FUNDING APPLICATION #39-841 TO THE CALIFORNIA
DEPARTMENT OF EDUCATION.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)6 BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to submit funding
application #39-841 to the California Department of Education in the amount of $210,000 for the
period from January 1, 1997 through June 30, 1997 to provide school-age child care.
II. FINANCIAL IMPACT:
If this application is funded, an appropriation adjustment will be made to reflect the maximum
reimbursable amount of $210,000 prorated over the applicable fiscal year. No County funding is
required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND
According to the Child Care Task Force's needs assessment of the County, school-age care is the
second most critical program needed. The County was identified by the California Department of
Education (State) as an under-served area and, as a result, agencies in the County were asked to
submit applications for competitive bid..
If the State awards the County a contract to provide school-age care, the County would receive
$210,000 prorated from January 1, 1997 through June 30, 1997. Thereafter, the County would
receive an annualized $210,000 for each fiscal year as long as it maintains compliance with State
regulations.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
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RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOAR C E
APPROVE OTHER
SIGNATURE (S): n
ACTION OF BOARD ON SIR 9 4�� _, APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
04TAC: Scott Tandy 313-7369 SEP 24
CC: CAO ATTESTED
PHIL BATCHELOR,CLERK OF THE BOARO OF
CSD SUPERVISORS AND COUNTY ADMINISTRATOR
BY DEPUTY
M382 (10/88)
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INCOMING FUNDS NARRATIVE STATEMENT
Funding Application#39-841
to the California Department of Education:
1. PROJECT/PROGRAM TITLE. School-Age Child Care Services.
2. FUNDING AGENCY. California Department of Education Child Development
Division (State).
3. SUBMITTAL STATUS. This would be the first application submitted to the State to
provide school-age care for the period from January 1, 1997 through June 30, 1997.
Subsequent contracts thereafter are awarded annually until either the County or the
State decides to terminate funding.
4. PROPOSED TERM. January 1, 1997 through June 30, 1997.
5. CURRENT FUNDING. The maximum reimbursable amount (MRA) is $210,000. No
County funding is required.
6. FUTURE FUNDING. The Community Services Department's Child Development
Division (Division) programs are under the Proposition 98 funding umbrella which
guarantees a certain level of monies similar to those for public school's Kindergarten
through 12th grade. The County will be reimbursed annually for Division programs
contingent upon compliance with quality standards and contract funding terms and
conditions.
7. BUDGET SUMMARY. An appropriation adjustment will be necessary should the
State award the County a contract to provide school-age care.
8. STAFFING REQUIREMENTS. Wilda Davisson, Division Manager, will be
responsible for the administration of this new program. She would work with Mike
Weeks, Program Analyst, to fulfill staffing needs necessary to provide school-age care.
9. PROGRAM NEED. The Division operates the largest center-based child care and
development system in the County. According to the Child Care Task Force's needs
assessment of the County, school-age care is the second most critical program needed.
The County was identified by the California Department of Education (State) as an
under-served area and, as a result, was asked to submit an application in response to
the State's request for applications.
10. RELATIONSHIP TO OTHER PROGRAMS. Child Development contracts from the
State provide approximately one quarter of the total funding for the Community
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Services Department (Department). In addition, the current child development contracts
from the State provide approximately 60 percent of food reimbursements which support
the Department's Child Nutrition Division. The Child Nutrition Division provides food
services to both Head Start and Child Development programs. Child care and
development programs affect the total County budget by enabling working parents to
maintain their financial independence as well as supporting their child care and
development needs during job training.
11 PROJECT GOALS.
Goal I Provide funding for quality school-age child care and development
centers that enable parents to work or attend training, promoting self-
sufficiency.
Goal 2 Provide educationally appropriate school-age activities that develop
healthy children who are ready to succeed in their schooling.
12. STATED OBJECTIVES.
• Maintain the operation of child care and development centers.
• Maintain the current administrative structure which also supports collaboration
between the Contra Costa Community College District and the other four delegate
agencies providing child development services.
Maintain coordination, collaboration, and integration of services among the
Department, other County departments, and outside agencies in the County and
State who serve low-income children and families.
13. ACTIVITY SUMMARY. If the State awards the County a contract to provide school-
age child care, the County would be expected to provide a minimum of 246 days of
operation during a full, 12-month program year. Programs serving school-age children
include "school days" during which children attend part-time and "vacation days"
during which children attend full-time.
14. EVALUATION METHOD(S). The programs administered by the Division are
evaluated annually through a Self-Review using the Exemplary Program Standard as
required by the State. Once every three years, the programs are monitored by the State
for quality of service and contract compliance. Fiscal management and contract
compliance are evaluated annually through an external audit conducted by an
independent certified public accountant.
15. POTENTIAL CONTROVERSIAL ISSUES. None.
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