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TO: BOARD OF SUPERVISORS "Co,•,n� tra
FROM: PHIL BATCHELOR,COUNTY ADMINISTRATOR °,, ::� off, Cw�`a
County
DATE: September 17, 1996
SUBJECT: AUTHORIZING THE PUBLIC WORKS AND GENERAL SERVICES DIRECTORS TO
EXECUTE CHANGE ORDERS TO CONSTRUCTION CONTRACTS
SPECIFIC REQUEST(S)OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
REC.OMMENDATLONM
AUTHORIZE the Public Works Director and General Services Director to order changes or additions in the work
being performed under construction contracts subject to the provisions of the Public Contract Code Article 3.5,
provided such orders are in writing and the extra costs to the County for any change or addition to the work so ordered
is within the limits specified in the Public Contract Code, Section 20142.
FINANCIAL IMPACT
Approval of the recommendation will make the administration of construction contracts more efficient and will reduce
the amount of paper work.
BACKLGRO-UNDiREASON(S)..FOKRECOMMENDATIO-Nl S),
On your August 6, 1996 agenda,your Board approved authorizing the Public Works Director as the County Road
Commissioner the authority to execute changes to construction contracts on county highway and roads in accordance
with the limits specified in the Public Contract Code, Section 20395. The previous change order limit authority was
$25,000.00 This recommended action will authorize the Public Works Director as the County Engineer and the
General Services Director similar authority to approve changes to all other construction contracts. The specified
limits:Ire the same in both sections 20142 and 20395:
1. Five thousand dollars($5,000.00)on original contracts for fifty thousand dollars($50,000.00)or less; nor
10%of the amount of any original contract which exceeds $50,000.00,but does not exceed two hundred
fifty thousand dollars ($250,000.00).
2. For contracts whose original cost exceeds $250,000.00,the extra cost for any change or addition to the
work so ordered shall not exceed twenty five thousand dollars ($25,000.00) plus l%of the amount of
the original contact costs in excess of$250,000.00. In no event shall any change or alteration exceed one
hundred thousand dollars ($100,000.00).
Approval of the recommended action will provide for consistency in approval of changes in all construction
contracts, increase efficiency in administration of construction contracts and reduce the number of change orders
requiring Board approval.
CONTINUED ON ATTACHMENT: _YES SIGNATURE: (5w t4'C—
RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOARD COMMITTEE
_APPROVE _OTHER
SIGNATURE(S):
ACTION OF BOARD ON 09—/7-Z?%2 APPROVED AS RECOMMENDED_OTHER._,/_ SEE ADDENDUM
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS
_UNANIMOUS(ABSENT 1 A TRUE AND CORRECT COPY OF
AYES:_ NOES: AN ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE OF THE BOARD
SUPERVISORS ON THE DATE SHOWN.
1
Contact:Carol Chan,335-1021 pp
ATTESTED 7 9/6
PHIL BATCHELOR,CLERK OF
cc:GSD THE BOARD OF SUPERVISORS
Public Works AND COUNTY ADMINISTRATOR
County Counsel
B EPUTY
ADDENDUM
September 17, 1996 C.66
IT IS BY THE BOARD ORDERED that the request authorizing the Public
Works and General Services Directors to execute change orders to
construction contracts is REFERRED to the Internal Operation Committee
for review and report back to the Board.
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Internal Operation Committee