HomeMy WebLinkAboutMINUTES - 09171996 - C58 TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator fK Contra
Costa
DATE: September 4, 1996
County
SUBJECT: Retroactive Payment to Lynn Nesselbush
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Ratify purchase of services from Lynn Nesselbush in excess of the
payment limit for Contract #25-007 (as amended by Contract
Amendment Agreements #25-007-1 and #25-007-2) for the period from
August 28, 1995 through July 31, 1996, and authorize the County
Auditor-Controller to pay the $2 , 678 outstanding balance for said
services.
II. FINANCIAL IMPACT:
Funding for this Contract is included in the Health Services
Department budget.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
In October, 1995, the County Administrator' s Office approved and
the Purchasing Services Manager executed on behalf of the County,
Contract #25-007, as amended by Contract Amendment Agreements #25-
007-1 and #25-007-2 , with Lynn Nesselbush, for the period from
August 28, 1995 through July 31, 1996, with a payment limit of
$40, 005, for consultation and technical assistance to the County's
Homeless Taskforce.
Services were requested and provided beyond the payment limit. By
the end of July, 1996, charges of $42, 683 had been incurred, of
which $40, 005 had been paid and $2, 678 remains outstanding.
The Contractor's services were requested by County staff and
provided by the Contractor in good faith. Due to an
administrative oversight by both the County and Contractor, use of
the Contractor's services exceeded the authorized limits.
The Department is requesting that the amount due to the Contractor
be paid. This can be accomplished by the Board of Supervisors
ratifying the actions of the County employees in obtaining
provision of services of a value in excess of the contract payment
limit. This will create a valid obligation on the part of the
County, retroactively authorizing all payments made by the
Auditor-Controller up to now, and authorizing payment of the
balance.
CONTINUED ON ATTACHMENTS YES SIGNATURE: (�
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIG'NATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
Contact: Wendel Brunner, M.D. (313-6712) OF SUPERVISORS ON THE DATE SHOWN.
CC: Health Services (Contracts) ATTESTED _ -e-t �'%, / 99�
Risk Management Phil 80hehtt,Clerk of the 80syd of
Auditor-Controller Supervisors and County Administrator '
Contractor -
M3e2/7-63 BY DEPUTY