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MINUTES - 09171996 - C39
To;t' BOARD OF SUPERVISORS 0Contra FROM: SCOTT TANDY, DIRECTOR Costa COMMUNITY SERVICES DEPARTMENT " :r � �� �° County DATE: September 17, 1996 J a SUBJECT: APPROVE 1997 HEAD START GRANT APPLICATION TO THE U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES SPECIFIC REQUEST(S)OR RECOMMENDATIONS)L BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: APPROVE and AUTHORIZE the Community Services Department Director or designee to submit the 1997 Head Start Grant Application (County #39-815-6) to the U.S. Department of Health and Human Services, Administration for Children and Families in the amount of $6,298,786 to continue to provide Head Start services to 1,163 children and their families for the period from January 1, 1997 through December 31, 1997. II. FINANCIAL IMPACT: If this grant application is accepted by the U.S. Department of Health and Human Services, Administration for Children and Families (ACF), funding from it for the period from January 1, 1997 through June 30, 1997 will be added to the Department's budget via an appropriation adjustment. Further, funding from an approved grant application for the period from July 1, 1997 through December 31, 1997 will be included in the Department's proposed 1997-98 budget. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: Each year the County is required to submit a grant application to the ACF in order to receive funding for Head Start Program Services . This application was reviewed and approved by the Head Start Policy Council on September 12, 1996. The application must be delivered to ACF by October 1, 1996. CONTINUED ON ATTACHMENT: YES SIGNATURE: S y * RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE (S): ``'' ..�/.� ACTION OF BOARD ON l2/v,�l.PA d .1 F 96 --APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BDARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CNACT: Scott Tandy 313-7369 -71 CC: CAO ATTESTED CSD PHIL BAT HELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY M382 (10/88) INCOMING FUNDS NARRATIVE STATEMENT Head Start Grant Application for 1997 with the U.S. Department of Health and Human Services Administration for Children and Families (County #39-815-6) 1. PROJECT/PROGRAM TITLE. Head Start. 2. FUNDING AGENCY. U.S. Department of Health and Human Services Administration for Children and Families (ACF). 3. SUBMITTAL STATUS. Grant award for funding of program through December 31, 1997. 4. PROPOSED TERM. January 1, 1997 through December 31, 1997. The Head Start program is expected to continue indefinitely. 5. CURRENT FUNDING. Total funding from ACF for 1996 is $6,253,469 with an in-kind share of$1,563,367.25. 6. FUTURE FUNDING. Federal funding for Head Start program services is expected to continue indefinitely. 7. BUDGET SUMMARY. BASIC GRANT T/TA SUPPLEMENTAL (Operating Funds) (Training & (Transition Funding) Technical Assistance) Grantee $4,760,441 43,401 43,146 Bayo Vista 648,223 1,990 NA First Baptist 799,155 2,300 NA Grant Application $6,207,819 47,821 43,146 Subtotals TOTAL FUNDING $6,298,786 REQUESTED 8. STAFFING REQUIREMENTS. The Head Start program is administered by the Community Services Department. The Department is currently conducting a search for a new Head Start Program Manager. Until the conclusion of such a search, Charlene Fay Graef will be the Interim Head Start Program Manager. West, Central and East County Grantee Operated Program staff are currently employed by the County. Head Start services are also provided through subcontracts with Delegate Agencies. No new staffing is expected as a result of this grant award. 9. PROGRAM NEED. According to the Association of Bay Area Government (ABAG) statistics, the number of preschool-age children living in poverty in Contra Costa County equals 9,340. Further, the number of three to five year old children in Contra Costa County living below the poverty level equals 48 percent of the total preschool age below poverty population. The Head Start program will serve approximately 1,163 children in the 1996 program year which is only approximately 12 percent of the preschool-age children living in poverty in the county. Other child development programs are serving approximately 23 percent of the preschool age children living below poverty which leaves approximately 65 percent (or 6,062 children) not being served. Clearly, there is a need to maintain, if not expand, Head Start services in Contra Costa County. 10. RELATIONSHIP TO OTHER PROGRAMS. The Head Start program staff provides a vital link to many community services. Referrals include education, counseling, health, disability, mental health, battered women's and child protective services. 11. PROJECT GOALS. 1996-98 Program Goals selected by the Head Start Program Policy Council members as a result of the 1995 Community Needs Assessment are as follows: Goal 1: Through 1996-98, focus training and technical assistance resources (PA20 funds) on developing an effective intervention/prevention program for family abuse issues. Goal 2: By 1998, develop a system to support job training and employment of parents, including Head Start parents, staff, and community members. Goal 3: Through 1996-98, provide parents and staff with prevention/intervention strategies that assist with food access, nutrition education, and low cost meals, especially with regard to limited budgets. 12. OBJECTIVES. Goal : • Select and train one staff member and one parent to provide a personnel management system for Head Start as experts in the field of family abuse prevention and intervention by December 31, 1996. 2 • Evaluate the outcomes of the "Trainer Trainers" experts and their subsequent training program on a monthly basis using process data to provide a more comprehensive program in the future by December 31, 1997. • Select and train at least one more staff and one more parent as "Trainer of Trainer" experts in family abuse prevention/intervention to set-up on-going monthly training programs based on outcomes and evaluations of survey needs by December 31, 1998. Goal 2: • Assess the employability needs of Head Start parents and develop a plan for employability and collaborate with the JTPA System by December 31, 1996. • Develop a management structure that is capable of supporting the maintenance of a collaborative effort as outlined in the job training and employment plans of the Head Start Grant by December 31, 1997. • Evaluate the collaborative Job Training and Employment Program and its effectiveness toward increasing the capacity of Head Start to integrate employability training into the Head Start program by July 31, 1998. Goal 3: • Develop strategies for implementing prevention/intervention techniques that are based on family needs by December 31, 1996. • Collaborate with other agencies to ensure a continuation of strategic plans for food access, nutrition education, and menu planning for low-cost meals by December 31, 1997. • Measure the effectiveness of strategies for increasing education regarding food access, nutrition education, and low cost meal preparation on a limited budget by October 30, 1998. 13. ACTIVITY SUMMARY. The Head Start program is currently operated directly through West, Central, and East County Grantee Operated Programs and indirectly through subcontracts with Delegate Agencies. The program is expected to provide services to approximately 1,163 children in Contra Costa County during 1997. 14. EVALUATION METHOD(S). The lead person responsible for administration and program evaluation will be the Head Start Interim Program Manager and Head Start Assistant Program Manager. The lead staff 3 responsible for Goals 1 and 2 is the Head Start social service staff. The Head Start nutritionist is the lead person responsible for evaluation of Goal 3. 15. CHANGES COMPARED TO PRIOR YEAR (IF ANY). On June 27, 1995 the Board of Supervisors authorized the Community Services Department to operate the Central County Head Start Program directly beginning with the 1995-96 program year. This program was formerly operated by contract with Family Stress Center who voluntarily terminated the agreement effective July 31, 1995. Since the County, as the grantee, is responsible for the program once a Delegate Agency terminates its contract, the Board directed that a transition plan be developed. On August 3, 1995, the Board of Supervisors adopted the Transition Plan for Central County Grantee Operated Head Start Program. On September 12, 1995 the Board authorized the Department to notify the United Council of Spanish Speaking Organizations (UCSSO) that, because of failure to perform as a Delegate Agency, including non-compliance with Federal rules and regulations, the County would not renew its contract with it for 1996. The Board also directed staff to give notice to the UCSSO of its appeal rights and set October 10, 1995 as the date for the Grantee to review any appeal filed by the UCSSO. Further, the Board directed staff to prepare the 1996 Head Start grant application for the Antioch, Brentwood, Oakley, and Byron areas to reflect an interim Grantee Operated Program beginning January 1996 to ensure no interruption of services to families and children. On October 17, 1995 the Board denied the UCSSO's appeal to continue providing Head Start services. The County has been operating a Grantee Operated Program in East County since January 1996. 16. POTENTIAL CONTROVERSIAL ISSUES. None. 4 • jl ;:::::::;:;:::::::;:;: ;::: ;:::;:;:::;:::..;:;:C;:::;:; :.,...;? .'..,,: .10:: .::. i z3 isi i iiiiS i:i3.isi.... riff iii?:Eii i : i i:i:`>?:2;.%;1:::ii.ii:i:'ii'.`i... :: . is � i:`i:::':.::;:iiii.iE:E:' .;: i:iiiiiiii i:i:i:: ......... -. r ll :: 'a I ( 11 0 .'a J.... ]��: ............ l........... . ...... .. ... ..I.............. .................... l X11..................... : .............................. ............................... ........ .:: : n. C ................................... .......... ............. ........ ............................................. ............................ ...... .. .................. .. .:::::::.: ::..:::::.:.:.:.::: ......... ....... .... ... . ............. ..........t ..: 0. ..................................... ........ ........... ................................... . ...... ..... . .............. ....... .......... . ............ ....... ... ... ... . ............. ; ; ...... ........... ........... . .... .... ............ ......................... ::: * : ....... ....... ................ ................................... ............ ... .......... .... .. .... ......X.I. ....... ...................................... .................. ...... ...............I....... . ..... ........... ...... . ..... ... ........... .................. .......... ...................................................................... .......... ......... .... ................................... ......... ....... ... ............. ....... . ......... ....................................... I I I ........... .............................................................................................. 1 ...:: ... .................. ..................... .......... ....................... ....... ............ .. ........ ..... . ............ .... ......... ::::. .. :: xx.,' ............................... ........... ....... .......... ........................................... ..... ...... ........ ..... ... ..... .............. ......... .................................................................. ..... ..... January 1, 1997 - December 31, 1997 g� 09CH0375/29 Submitted by: Contra Costa County, Board of Supervisors Board of Supervisors, Jeff Smith, M.D., Chairperson Policy Council, Pam Franklin, Chairperson October 1, 1996 RECEIVE® CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION C, 39 SEP 13 X996 CLERK BOARD OF SUPERVISORS Table of Contents CONTRA COSTA CO. PART//PART// Application for Federal Assistance Form 424....................................... 1 Project Approval Information ................................................................2 Head Start Grant Application / Policy Council Approval....................... 3 State Point of Contact ...................................................................... 3-A BoardOrder....................................................................................... 3-13 PART/// Budget Information, Non-Construction Program ..................................4 BudgetNarrative ................................................................................ 18 Program Overview.............................................................................. 22 HighlightMemo...................................................................................23 PART/V Program Narrative.............................................................................. 30 Program Goals and Objectives Plan Update...................................... 33 Administration Component Narrative.................................................. 36 • Disabilities Component Narrative .......................................................43 Education Component Narrative ........................................................46 Family Child Care Narrative ............................................................... 50 Health Services Component Narrative ............................................... 51 Home Base Program Narrative .......................................................... 56 Mental Health Services Component Narrative.................................... 62 Nutrition Services Component Narrative ............................................ 64 Parent Involvement Component Narrative .........................................68 Social Services Component Narrative................................................ 73 Training and Technical Assistance Narrative (PA 20) ........................ 76 T & T A Narrative (PA 20) - GOP East ............................................... 93 T & T A Narrative (PA 20) - GOP Central........................................... 96 T & T A Narrative (PA 20) - GOP West .............................................. 98 Transition Narrative (Supplemental Grant Application) .................... 105 Organizational Chart......................................................................... 110 PART V Assurances: Non-Construction Programs ....................................... 111 Certification of Head Start Administrative Cost................................. 113 Certification Regarding Drug Free Workplace.................................. 114 Certification Regarding Debarment, Suspension, and Other iResponsibility Matters ................................................................. 116 Certification Regarding Lobbying ..................................................... 118 i CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION PART V/ Delegate Agencies BAYO VISTA CHILD AND FAMILY CENTER, INC. Budget......................................................................... 128 Budget Narrative (PA 1997)........................................ 134 Program Goals and Objectives Plan Update .............. 136 Program Narrative....................................................... 138 Program Management Assessment and Improvement Plan........................................................................ 139 Disabilities Component Narrative................................ 140 Education Component Narrative................................. 142 Health Services Component Narrative........................ 144 Mental Health Component Narrative........................... 148 Nutrition Component Narrative.................................... 149 Parent Involvement Component Narrative.................. 150 Social Services Component Narrative ........................ 153 Training & Technical Assistance Budget Narrative..... 155 Organizational Chart................................................... 161 FIRST BAPTIST CHURCH HEAD START Budget......................................................................... 172 Budget Narrative......................................................... 190 Program Narrative....................................................... 202 Disabilities Component Narrative................................ 207 Education Component Narrative.................................209 Health Component Narrative....................................... 211 Mental Health Component Narrative...........................213 Nutrition Component Narrative....................................215 Parent Involvement Component Narrative..................217 Social Services Component Narrative ........................219 Training and Technical Assistance Budget................. 221 Organizational Chart...................................................226 ii ,,` -p �1 �. '0 �� �. '`° �, � . F `� �'� `� �', �1 s �\ t ,, �� APPLICATION FOR Z DATE SUBMITTED AWlicant Identifier FEDERAL ASSISTANCE October 1, 19% Pending 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY STATE State Application Iderdifie ' °r' Flovap,311caidw October 1, 1996 Pending ❑Construction ❑Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier ■ NowCornsbuction ❑Non.Cans6uchon October 1, 1996 09CH0376129 5. Appicart Momiabon Legal Name: ongw&A& la unit Contra Costa County, Board of Supervisors County Government Address(sw cdy,may,state and zip code) Nane and telephone amber of the persm to be contacted on ffmiters kwolvi m ties 2425 Bisso Lane,Suite 120 application(Ove arm O0cle) Concord,California 94520 Scott Tandy, Executive Director (510)-313-7350 6. EMPLOYER IDENTIFICATION NUMBER PM: 7.TYPE OF APPLICANT:(e►iWapprop►iate k0win bob B F974 - 6 0 0 0 5 0 9 ' A. state H. Indepenclen t School Dist. B. County 1. State Catcled Insxu m of Higher Leeming IL TYPE OF APPLICATION: C. Muticpai J. Priirate Uriversiy New 0 Conthuation Reasim D. Tovmship K Irxian Tribe E. Irltcrstate L Irxift" If revision,enter appropriate Wer(s)in box(es): F-1 1-1 F. Ireerrrnnidpal M. Prom apizom A. Increase Award B. Decrease Award C. Inaease Duration G. Special District N. Other(Specify) D. Decrease Duation Other(spa*): 9. NAME OF FEDERAL AGENCY: HHS/ACF 10. CATALOG OF FEDERAL DOMESTIC 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: ASSISTANCE NUMBER: 93 -600 Head Start TITLE: Head Start 1997 Annual Grant Application 12.AREAS EFFECTED BY PROJECT(elides,counties,states,etc) Contra Costa County 13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICT OF wartDafe I Emmy DOB a,applicant b.Project 1/1/1997 12/31/1997 07, 10 07, 10 15. ESTIMATED FUN DM: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a.Federal $ 6,298,786 Ao a YES THIS PREAPPLICATIOWAPPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR F"M ON b.Applicant $ .00 DATE October 1, 1996 Q State $ .00 CL Local $ 1,574,697 .00 b. NO ❑ PROGRAM IS NOT COVERED BY EO.12372 e.Other $ .00 ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f.Program income $ .00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g.Total $ 7,873,483A0 ❑ Yes if"Yes,"attwh an expIaration. ■ No 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT.THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a Typed Nam of Authorized Representative b.Title c.Telephone Number Scott Tandy Executive Director (510Y313-7350 d Sigrratue ofArdtrorized j a Date signed ' ? / .. 1 Previous Edkio„s Not tlseble $mMard Form 424 (Rev-4.88) Presc/bW by OMB Gado,A-102 Authorized for Lolcal Reproduction OMB NO 0348.0008 PART II PROJECT APPROVAL INFORMATION • Item 1. Does this assistance request require Name of Governing Body State,local,regional or other priority rating? Priority Rating Yes X No Item 2. Does this assistance request require State,or local Name of Agency or Board advisory,educational or health clearances? X Yes No (Attach Documentation) Item 3. Does this assistance request require State,or local Name of provin Age regional or other planning approval? Date / � Yes X No Item 4. Is the proposed project covered by an approved Check one: State ❑ comprehensive plan? Local ❑ Regional Q Yes X No Location of Plan Item 5. Will the assistance requested serve a Federal Name of Federal Installation installation? Federal Population benefiting from Project • Yes X No Item 6. Will the assistance requested be on Federal land or Name of Federal Installation installation? Location of Federal Land Yes X No Percent of Project Item 7. Will the assistance requested have an impact or See instructions for additional information to be provided effect on the environment Yes X No Item 8 Number of: Will the assistance requested cause the displacement Individuals of individuals,families,businesses,or farms? Families Businesses Yes X No Farms Item 9 Is there other related assistance on this project previous, See instructions for additional information to be provided pending,or anticipated Yes X No PROJAPP.DOC 2 On behalf of the Contra Costa County Head Start Policy Council (HSPC) I, Chairperson, certify the Policy Council has approved the Basic Grant Application, Training and Technical Assistance Plan, Transition Plan, and Program Options for Fiscal Year 1997 (January 1, 1997 - December 31, 1997) at it's meeting on September 13, 1996. Minutes of this meeting will be submitted under separate cover. TAMEI-A 'VIW0kIXq Name Signature Date PLICYAPP.DOC 3 EXECUTIVE ORDER 12372 STATE POINT OF CONTACT PROJECT NOTIFICATION CERTIFICATION Contra Costa County, Board of Supervisors Legal Organization Name [X I Has [ I Has Not Submitted This Application To The State Point of Contact Office. Date Submitted to the State Point of Contact Office October 1. 1996 Signature of Authorized Official Date Comments: (THIS FORM MUST BE COMPLETED AND ATTACHED TO THE SF-424 APPLICATION). HDS GRANTS MANAGEMENT 3-A EXECORDILDOC �0 �y 'i `� '. 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Y rn N N N O �ZC > aa) dN (= C CCCC T F-= f; i0 CD C O CO N N in N M •U J c C = y N N 0 co � C fl- Z o' 0 ¢ aiY E m � QQQQQ 0 («0 cn z U a a) (o y a) ° m m a� a) a� a w a) o O a m > o o N � (1) U) o aZi > > ¢ > co 0)0000 D ¢ aa)) � liw U U) v� E � rn c) CO0V) ) _ E U) c � >.a L Q O (0 -O ti E E (EO E (ED O E U =3N O U = z CL a_ m LLLLLLLLLL 6 tl LL = Cq > f— r N N T` N N r r r r r M 17 (O (O 0 0 0 c CD I I I I I I I I I I I I I I I N J W W W W W W W W W W W W W W W O Exhibit E-Line Item Budget a:form97 Grantee:Contra Costa County Board of Supervisors Agreement No: 09CH0375 Fiscal Year:1997 Program: Basic/TTA COMBINED Original X Modification A B C D TOTALCASH ADMINISTRATION NUMBER OF ACFANDNON- NON-FEDERAL % S PERSONS FEDERAL IN-KIND PT PT E-1. PERSONNEL Object Class Category 6.a A.Administrative 1. 2. 3. Head Start Director 53,331 100.00% 53,331 1 4. Head Start Assistant Director 49,587 100.00% 49,587 1 5. Accountants 73,163 100.00% 73,163 2 1 6. Secretary 40,872 100.00% 40,872 1 1 7. Clerks 147,160 100.00% 147,160 4 1 8. Personnel Technician 15,184 100.00% 15,184 1 9. 10. Facilities Specialist 15,367 100.00% 15,367 1 11. 12. 13. 14. Subtotal $394,6641 $01100.00%1 $394,6641 10 4 B.Coordination 1. Component Manager-Education 45,178 1 2. Component Manager-Health/Nutrition 38,106 1 3. Component Manager-Social Services 39,998 1 4. Component Manager-Parent Involvement 45,178 1 5. Component Manager-Disabilities 38,106 1 6. Component Manager-Mental Health 38,106 1 7. Component Manager-Transition " 30,484 1 8. Area Manager 125,154 25%1 31,288 3 9. Subtotal $400,308 $0 7.82% $31,288 10 0 C. Education I. Teacher 637,626 38 2. Teacher Aide 296,471 23 3. Home Visitor/Home Based Supervisor 182,304 10 4. Substitutes 12,422 5. Other Education Staff-Education Managers 104,083 3 Subtotal $1,232,907 $01 j 741 0 D.Health 1. Health Aide 110.9861 6 2. Other Health Staff 39,5211 1 1 Subtota 1 $150,5061 $01 17 1 E. Nutrition 1. Cook 2. Cook Aide 3. Other Nutrition Staff Subtotal $0 $0 0 0 F.Social Services 1. Social Service Aide 2. Other Social Service Staff Subtotal 1 $01 gL 1 0 0 G. Parent Involvement 1. Parent Involvement Aide 17.4081 1 2. Other Parent Involvement Staff 1 30,35511 Subtotal 1 $47,763 $0 2 0 10 Exhibit E—Line Item Budget Grantee:Contra Costa County Board of Supervisors Agreement No: 09CH0375 . Fiscal Year:1997 Program: Basic/TTA COMBINED Original X Modification A B C D TOTALCASH ADMINISTRATION NUMBER OF ACFANDNON- NON-FEDERAL % 3 PERSONS FEDERAL IN-KIND FT PT E-1. PERSONNEL Continued Object Class Category 6.a H. Maintenance 1. Custodian 2. Other Mtnce Staff—Building Service Worker 1 21,029 1 Subtotal 1 _$21,0291 $0 1 0 I. Transportation 1. Bus Driver 2. Bus Aide 3. Other Transportation Staff Subtotal $0 $01 1 1 01 0 J. Dual Roles 1. Family Service Worker 271,324 16 2. Teacher Aide/Bus Driver 3. Other Disabilities Staff—Specialist 31,930 1 4. Program Assistants 43,472 2 5. Family Service Specialist 29,762 1 6. H S Monitors 61,027 2 Subtotal $437,514 $0 22 0 E— 1 SUBTOTAL PERSONNEL 2,684,692 $01 15.87%1 425,9531 126 5 Vacancy Factor 1.50% 40,270) TOTAL PERSONNEL 1 2,644,4221 #Line Detail Detail Listed on Schedule A. Personnel,Pages 1 — 3 11 , a:form971 Exhibit E-Line Item Budget Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 • Fiscal Year:1997 Program: Basic/TTA COMBINED Original X Modification A B C TOTALCASH ADMINISTRATION ACFANDNON- NON-FEDERAL 9e S FEDERAL IN-KIND E-2. FRINGE BENEFITS (Object Class Category 6.b) 1. Social Security 7.65% 202,298 16.11% 32,585 2. State Disability 3. Unemployment 0.10% 2,644 16.11% 426 4. Worker's Compensation 1.00% 26,444 16.11% 4,260 5. Health 14.35% 379,475 16.11% 61,124 6. Retirement 12.62% 333,726 16.11% 53,755 7. Other Fringe E-2 TOTAL FRINGE 1 $944,5881 $01 16.11% $152,150 E-3. OCCUPANCY 1. Rent (detail below)(6.h) 108,794 6,141 21.01%1 24,144- 2. Depreciation/Use Allowance 0 3. Utilities 6.h 95,267 4. Telephone (6.h) 48,000 25.00%1 12,000 5. Building Insurance (6.h) 0 6. Child Liability Insurance(6.h) 2,561 7. Maintenance/Repair (detail below)(6.h) 139,435 8. Renovation 0 9. Other Occupancy (detail below)(6.h) 71,050 38.07% 27,050 E-3 TOTAL OCCUPANCY $465j 07 $6,141 13.59%1 $63,194J Line# Detail Description E-3.1 Rent CLASSROOM 12Mos TOTAL 12Mos TOTAL 1. Balboa $3,278 $39,336 10, Los Nogales 150 $1,860- 2. Davis Park 320 3,840 11. Bridgemont 125 1,500 3. Silver 250 3,000 12. Sunset(10mos) 780 7,800 4. Las Deltas 125 1,500 Total Classrooms $73,226 5. Cambridge 300 3,600 OFFICE 6. Lavonia Allen 200 2,400 Garin Office 952 $11,424 7. Fairgrounds(10Mos.) 725 7,250 Morello Office* 2,012 24,144 8. Gehringer 100 1,200 Total Office $35,568 9. George Miller(10mo) 650 6,500 TOTAL RENT $108,794 *Administration Cost E-3.3 Utilities= 100%Education (Office space includes utilities) _ Includes water,gas,garbage,electricity $95,267 E-3.7 Custodial (Classroom only) 99,000 Requested Maintenance (Classroom only) 37,935 Alarm Maintenance Classroom only) 2,500 $139,435 E-3.9 Administration % Lease M mt.and Property M mt. 19,050 100.00% 19,050 Bisso Lane Occupancy Costs 8,000 25,00% 32,000 W-GOP Security (Classroom only) 20,000 Total Other Occupancy $27,050 38,07% S71,056- 12 Exhibit E-Line Item Budget Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 Fiscal Year:1997 Program: Basic/TTA COMBINED Original X Modification A B C TOTALCASH ADMINISTRATION ACF AND NON- NON-FEDERAL % $ FEDERAL IN-KIND E-4. CHILD TRAVEL(Object Class Category 6.h 1. Contract/Rental 0 2. Vehicle Maintenance/Repair 12,500 3. Vehicle Insurance 0 4. Vehicle Operating Expense 12,000 5. Field Tris 6,450 6. Disabilities Travel 0 7. Other Travel 6. 170,5201 697,516 11 E-4 TOTAL CHILD TRAVEL 201,4701 6977516 E-5. STAFF TRAVEL 1. Out-of-Town 6.0 Schedule C-1 25,3001 50.00% 12,650 IF 2. L,_ 1 27,0001 15.00%1 4,050 11 E-5 TOTAL STAFF TRAVEL 1 52,3001 01 31.93%T 16.700 E-6. NUTRITION AND FOOD 1. Children's Food Detail Below 63,783 2. Adult's Food 42,087 3. Other Nutrition 10,000 E-6 TOTAL NUTRITION&FOOD 115,8701 0 E-7. EQUIPMENT&FURNITURE I. Vehicle Purchase 0 2. Office 0 3. Classroom/Outdoor 0 4. Kitchen 0 5. E ui ment/Maintenance/Re air 15,000 6. Other Furniture/Equipment (Copy Machine Rental) 10,800 100.00% 10,800 11 E-7 TOTAL FURNITURE&EQUIP. 25,8001 01 41.86% 10,800 Line # Detail Description -4.5 Field Trips: 38 Center Base Classes @$150/ea 5,700 5 Home Base Groups @$150/ea 750 $6,450 E-6.1 Total Cost CB=Center Base HB=Home Base West-GOP Central-GOP East-GOP B (CB) 196 (@.82) 59 (@1.05) 116 (@.90) L(CB) 398 (@2.0015) 118 (@1.90) 232 (@1.75) S (CB) 196 (@.4443) 59 (@.70) 116 (@.375) 152 Days subtotal $292,714 Cost $158,749 $49,772 $84,193 L(HB) 70 (@1.90) 17 (@1.75) S(HB) 70 (@.70) 17 (@.375) 18 Days subtotal $3,926 $0 3,276 $650 Total $296,640 $158,749 $53,048 $84 843 E-6.2 42,087 Adult Food E-6.3 10.000 Paper Products REIMBURSEMENT #Meals/B $ #Meals/L $ #Meals/S $ Free 86.27% 48,649 0.9975 99,437 1.79 50,000 0.4925 Reduced 10.06% 5,673 0.6975 11,595 1.395 5,831 0.2475 Base 3.67% 2,070 0.195 4,230 0.1725 2,127 0.045 $273,949 56,392 $52,888 115,262 $194 897 57,958 $26,164 .10 $232,857 Reimbursement at 85%attendance $115,870 Net Cost to Head Start 13 Exhibit E-Line Item Budget Wrantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 Fiscal Year:1997 Program: Basic/TTA COMBINED Original X Modification A B C TOTALCASH ADMINISTRATION ACF AND NON— NON—FEDERAL Wo S FEDERAL IN—KIND E-8. SUPPLIES Object Class Category 6.e 1. Office/Copying/Postage 38,104 100.00%1 38,104 2. Cleaning 8,750 3. Classroom/Home Base 37,160 4. Medical/Dental 7,500 5. Kitchen 0 6. Disabilities Supplies 3,100 7. Other Supplies 9,341 50.00% 4,671 E-8 TOTAL SUPPLIES 1 103,9551 01 41.15%1 42,775 E-9. OTHER CHILD SERVICES(Object Class Category 6.f or 6.h)' 1. Education Consultant 0 2. Substitutes 0 3. Volunteers(Education) 0 346,263 4, Medical/Dental Exam/Screening/Care 268 33,660 5. Mental Health Assessment/Care 16,087 6. Nutrition Consultant 0 7. Speech Therapy 0 18,560 8. Disabilities Services 21,500 9. Other Services 79,789 E-9 TOTAL OTHER CHILD SERVICES 117,6441 398,483 Line # Detail Description E-8.2 Classroom Cleaning Supp ly E-8.3 Classroom/Home Base 37,160 Includes Assessment Material and Mental Health Supplies E-8.7 Other Supplies 7,656 Transition Supplies 1,685 9,341 E-9.5 Mental Health Interns 6 @$240./mo x 10/mos.plus Fringe Benefits 16,087 E-9.9 Family Child Care Program 4 Providers @$105/wk for 5/children each x 26 weeks 54,600 FCC Program Coordinator($16.00/hr x 40/hrs week x 26/wks) 16,640 Fringe Benefits at 12% 8,549 79,789 14 Exhibit E—Line Item Budget Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 Fiscal Year:1997 Program: Basic/TTA COMBINED Original X Modification A B C TOTALCASH ADMINISTRATION ACFANDNON- NON-FEDERAL 96 f FEDERAL 1N-KIND E-10. OTHER PARENT SERVICES 1. Parent Activities 6.h 7,600 2. Out-of-Town 6.c Schedule C-1 12,400 3. Local 6.h 3,650 4. Other Parent Services 6.h 8 200 If E-10.Other Parent Services 1 31,850 0 E-11.OTHER (Object Class Category 6.f or 6.h) 1. Audit 6,000 100% 6,000 2. Legal 5,000 100%1 5,000 3. Theft Bond 0 4. General Liability Insurance 30,000 100% 30,000 5. Payroll/Accounting 4,000 100% 4,000 6. Publication/Subscriptions 4,230 7. Printing/Advertising 13,100 100% 13,100 8. T&TA CDA 1,500 9. Other T&TA 42,031 10. Other Training 21,700 5,000 11. Disabilities Training 6,051 12. Other Disabilities 0 13. Volunteers-not education detail below 0 104,639 14. Other(detail below) 10,500 E.11 TOTAL OTHER 144,1121 109,639 23%1 58,100 Line # Detail Description E.11 Temporary Clerks 6,500 Agency-Membership/Dues 4,000 10,500 15 Exhibit E—Line Item Budget .Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 Fiscal Year:1997 Program: Basic/TTA COMBINED Original X Modification A B C TOTALCASH ADMINISTRATION ACFANDNON- NON-FEDERAL % S FEDERAL IN-KIND E-12. INDIRECT COSTS 1. Indirect Costs 01 1 100.00% 0 E-12 TOTAL INDIRECT SERVICES 01 1 100.00% 0 E-13. TOTALS I. ALL BUDGET CATEGORIES 4,847,118 1,211,780 12.70% 769,672 CONTRACTS WITH DELEGATES 2. FOR GRANTEES ONLY Detail Below 1,451,668 362,917 11.37% 206,301 3. SUBTOTAL 6,298,786 1,574,697 12.40% 975,973 4. TOTAL BUDGET Cols A&B $7,873,483 1. Program Funds 4,677,862 2. Disabilities Services 125,725 3. T&TA Funds 43,531 4. Contracts With Delegates(E-13.2) 1,451,668 Includes$4,290 T A Funds Total 6,298,786 TOTAL NON-FEDERAL BUDGET Cash $0.00 In-kind 1,574,697 Line# Description IN-KIND TOTAL $1,211,780 E-9.3 Volunteers in Classroom 38/Classes x 152/days x 3.5/hrs x 1 volunteer x$10.27/hr. 207,618 E-9.3 Parent Invovement in Home Base Visits 87/parents x 36/weeks x 1.5/hrs x$10.27/hr. 48,248 E-9.3 Parent Invovement in Home Base Socializations/Field Trips. 87/parents x 18/events x 3/hrs x$10.27/hr. 49,912 E-9.3 Field Trip Supervision by Parents 38/classes x 3/Field Trips x 3/Parents x 5/hrs x$10.27/hr. 17,562 E-9.3 Parents Participation in Home Visits by Teachers and Family Service Workers. 744 Center Base Children x 2/visits by Teachers x 1/hr x$10.27/hr. 15,282 744 Center Base Children x 1/visit by Family Service Workers x$10.27/hr. 7,641 $346,263 E-9.4 Child Health Development Program(CHDP)-Processing forms for State Medical, Dental,Nutrition,and Mental Health Services for Head Start Children. Consulting Head Start Specialists and training Head Start staff and parents. 30,000 E-9.4 Medical Exams by CHDP 70%of Head Start Children x 15% =122/Children x$30/exam. 3 660 33,660 E-9.7 Speech Therapy by School District Staff 232/Groups of Children x 2/hrs x 1/per yr x$40. 18,560 E-11.13 Parents Participation in Enrollment Process(87%of Child Population) 834/children x 87%x 1/Parent x 1/hr x$10.27/hr. 7,452 E-11.13 Parents Participation in Child's Dental Visits 834/children x 1/parent x 1/hr x$10.27/hr 8,565 E-11.13 Parents Participation in Child's Physicals(87%of Child Population) 834/children x 87%x 1/Parent x 2/hrs x$10.27/hr. 14,903 E-11.13 Consultants to Transition Advisory Committee(School District Staff) 20 Staff x 50/hrs x$40/hr 40,000 s Exhibit E—Line Item Budget Wrantee: Contra Costa County Community Service Department Agreement No: 09CH0375 Fiscal Year:1997 Program: Basic/TTA COMBINED Original X Modification #Line I DeteJ Description Cont' E-11.13 Committee Meetings,Policy Council Meetings,Executive PC Meetings 11 committees x 12/mos.x 4/members x 2/hrs x$10.27 10,845 12 PC Meetings x 10/members x 2/hrs x$10.27 2,465 12 Executive Meetings x 5/members x 3/hrs x$10.27 1,849 E-11.13 Parent Participation in Transition Activities(Meeting,Field Trips,Training) 1163/parents x 4hrs/yr x$10.27 47,776 104,639 E-4.7 Child transportation by Parents to Class W-GQP 120 children x 3 miles x 2/ways x 31/cents per mile x 152 days 33,926 157 children x 2.5 miles x 2/ways x 31/cents per mile x 152 days. 28,272 C-GOP 118 children 2.5 miles x 2/ways x 31/cents per mile x 152 27,801 70 Home Base Socializations x 2.5 miles x 2/ways x.31 per mile x 18 sessions. 1,953 E-GOP 17 Home Base Socializations x 2.5miles x 2/ways x.31/cents per mile x18 sessions 474 160 children x 3.5 miles x 2/ways x 31/cents per mile x 152 days 52,774 Total Transportation E-4.7 Parent providing transportation to class. 555/parents x.75/hr x$10.27/hr x 152/days(adjusted to 85%attendance) 552,315 697,516 Home Space for Home Base Families. 90 Families x 36/visits x$15/visit 16,200 6,141 adjusted E-11.10 CHDP Training and Consultation on medical procedures for staff and parents. 5,000 17 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Personnel (6.a) Contra Costa County Head Start put together a Transition Team in 1996 to make recommendations for a reorganization. This was as a result of the Federal monitoring visits, and expansion of the directly operated program (due to termination of two delegate agencies last year). Staff had extensive representation on the Transition Team. The next step will be to obtain input and involve the Policy Council - before a final reorganization is proposed. We intend to have a reorganization plan approved before (or by) June, 1997. If necessary, a grant amendment will be submitted at that time. Two Personnel changes that will be implemented in January, 1977 are: • The creation of a Mental Health Component Manager staff position, which will result in savings. In 1996, we hired a Mental Health Consultant on a contract basis, which was more costly to our program. The consultant's contract will expire on December 31, 1996. • We will combine Health and Nutrition into one component, under one manager. (These positions are vacant, and are temporarily being filled by a consultant, whose contract ends on December 31, 1996.) The expanded, directly-operated Grantee program and two remaining delegate agencies each have their complement of Health and Nutrition personnel. Through negotiation of new Nutrition contracts, we are able to combine these functions at the management level - and maintain quality services. Another change impacting Personnel costs involves the Family Child Care Project. Our Family Child Care Personnel and others costs are budgeted for six months' time. (The program was originally funded as a demonstration project, which ended in 1995. We picked up the project, and an additional 20 children in 1996 - with no increase in funding. It was anticipated that savings in Administrative costs from the terminated delegate agencies could sustain the project. However, this did not prove to be true, since there were significant increases in Occupancy costs.) We are committed to adopting as much as we can from this very successful model, and are planning to transition it to another County department by June of 18 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION 1997 - or possibly phase it out. Costs of the Family Child Care Project have been removed from Personnel, and placed under"Other Child Services." The additional six months of funding will allow for an orderly transition. The Funding Guidance provides us with the possibility of reducing slots to compensate for cost increases; however, we have decided not to do so at this time. We expect to hire a permanent Director before the 1997 grant becomes effective, and we will review cost allocation as well as reorganization. It MAY be necessary to consider a reduction in slots for the September, 1997 school year- but that will only be a last resort consideration. It will require extensive input from, and approval by, the Policy Council. Should we find it necessary to reduce slots, we will request prior approval from the Regional Office. Although we have not made changes in the cost allocation of directly charged Administrative costs for the Community Services Department, changes will be considered after another cost analysis has been completed. Some of the positions have changed - but the amount ($102,000) remains the same as last year. These costs are reflected in the Personnel category, as well as other categories such as Occupancy, etc. Analysis by Community Services reveals that budgeted costs are far short of actual needs; however, any change will require a revised cost allocation plan, with input and approval from the Policy Council. (As with the reorganization, we plan to accomplish this over the next six months' time - and include any changes in a grant amendment request. We will keep the Regional Office informed and involved, as appropriate, during the process.) Fringe Benefits (6.b) Fringe Benefits include FICA, Worker's Compensation, SUI, SDI, Health, Dental, Life Insurance, and Retirement. Occupant ) This category increased significantly over 1996. We had to provide funds for higher rental costs in the eastern part of Contra Costa County. Through some of the Personnel changes made, we have been able to budget for the increases in this grant. Utilities (E-3.3) Total cost of utilities is $100,267; the category covers water, gas, garbage, and electricity. This is almost a 100 percent increase over 1996. Due to addition of the former UCSSO sites, cost of utilities has risen tremendously. A slight Countywide increase has also been built into the total cost. 19 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Child Travel (E4) Head Start has issued an RFP to provide necessary transportation for children in GOP West and GOP East. This category will be part of the total amount of the contract, which will also include: • Bus drivers' salaries; • Fringe Benefits; • Maintenance; • Repairs; and • Operating costs of vehicles We have budgeted $170,000 for this contract. Travel (E-5) Parents and staff will travel to the NHSA Conference, the Region IX Association Annual Training Conference, the Region IX Association Meetings in March 1997, June 1997, and October 1997, as well as the NHSA Parent Training in December 1997. Details of travel expenses are outlined in Schedule C-1. Nutrition (E-6) Nutritional services will be contracted out to Mt. Diablo School District for GOP Central, and to Antioch School District for GOP East. The amount we have budgeted for 1997 is a decrease of$35,000 from last year's budget - due to improved contract costs and more precise counting of meals needed. Office Supplies (E-8.1) Under-funded in 1996, the line item proposes to cover expenses more realistically in 1997. An additional $20,000 allocation will cover fax copies and mail costs, more phone lines, County Voice Mail, rental cost of GOP East's copy machine, and use of fax machines in Head Start's expansive eastern, central, and western areas of Contra Costa County. These items will facilitate fast communication between Head Start and its delegate agencies, as well as within the GOP itself. 20 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION • Custodial Supplies (E-8.21 These supplies were under-funded in 1996. Our 1997 allocation of$8,750 is $3,000 more;'it is necessary because we now have many additional sites to clean and maintain. Classroom / Home Base Supplies (E-8.3) This line item has increased from $30,861 in the 1996 budget to $37,160 in the 1997 budget. It has been increased to cover assessment materials, Mental. Health supplies, and general supplies for two additional Home Base Workers. Other Supplies (E-8.7) Cost of computer supplies (such as virus protection programs and materials to prepare for a local area network) have to be covered, so this line item has been increased from $6,100 to S10,485. Other - Mental Health Assessment Care (E-9.5) A Mental Health Component Manager was hired early in 1996; the contract with Mthis person made it necessary to budget $43,555 last year. The line item has been decreased in 1997, because the only items in this category are contracts for Mental Health Interns. (The Mental Health Component Manager is included in Personnel costs.) 21 PROGRAM OVERVIEW Cx..........Cg....... ........... ...C©mur.. ;; rvf,ce............. . ..... .... . ::... ... :......:.::.:::::........ :::.. .:.:..... .......................... ........ ..................... ..: .::.....:. ::..:. ......................... ::::::.::.... : ::: .....::::: :::::::::.:::::::::::::: :::.:::::::::::::::::::::.:P ...:.::.. ltressx ; '3r u . : Cc C '; :>. > > xx ,: a aG:1[i[if:i.il . 4 . ?: 3: :::::::..... ::::i:: :i::i::::i::: Pa .: Ilrc. Ift:.:Calr . rsa .::.Pam::Eidm :;:::::.:::::::> »:::::::::> >:::;:::`::::>:::::::,::»:>>>>:. : viie '::; ' ; f3 :,;;;;;::,<.: ........................ ....... ................................... ..... .... ......... ::::::::::::::::.:::::::.::..:.:::::::.::...:::::::.: .. 4 :.:: )::.. .. :................. ... .: . : m©r ...:.:::.:: Program Option: PA 22 1. Funded Head Start Enrollment: 1163* 2. Proposed number of children with diagnosed disabilities: 116 3. Proposed number of families above-income poverty level: 110 4. Proposed number of families below-income poverty level: 1053 5. Number of classroom operation hours per week: 147 6. Number of weeks per year that program will operate: 38 7. Number of teacher hours per week: 1995 8. Number of teacher aide hours per week: 1260 i9. Number of teachers: 57 10. Number of paid teacher aides: 42 11. Number of classes: 56 12. Number of homes (for Home-Based Option only): 87 13. Number of home visitors: 9 14. Head Start proposed budget: FY'95 $6,298,786 15.Anticipated CUP Food Reimbursement: FY'95 $232,857 16. For Co-Located Programs ONLY N/A State Preschool Budget: State Pre-school Funded Enrollment: Percent of Head Start to state Preschool: Adjusted Head Start Funded Enrollment: See Budget Narrative on Family Child Care - 1183 children through June 1997 09/12196 4:20 PM 22 OVERVIEW.DOC Highlight Memo Grantee: Contra Costa County, Community Services Department Grant Number: 09CH0375 PYB: Executive Director: Scott Tandy Phone: (510)313-7350 (Acting) Head Start Director: C. Faye Graef Phone: (510)646-5540 Board of Supervisor's Chairperson Jeff Smith, MD Phone: (510)646-2080 P.C. Chairperson: Pam Franklin Phone: (510)237-1807 Basic Funding (PA 22) $ 6,207,819 TRA (PA 20) $ 47,821 PA 22 (Transistion Funding) $ 43,146 CCFP Reimbursement $ 232,857 Other $ PublicAgency: .................................................................................................... () Schools (X) County () Other Private Non-Profit: ( ) CAP () Single-Purpose ( ) Multipurpose Counties Served: Contra Costa County U.S. Representatives: George Miller Dist: 7th Bill Baker Dist: 10th Service Area Population: ( ) Under 50,000 ( ) 50,000-100,000 ( ) 100,000-250,000 () 250,000-500,000 ( ) 500,000-1 million (X) Over 1 million Area: () Rural () Urban (X) Combination () Island Head Start Eligible Children (per CNA): 9340 Eligible Children Served: 1163 on-going (1183 through 6/97) Percent Served: 12.45% 23 09/12/9610:56 AM HILIGHTS.DOC Page 2 (Highlight Memo Continued) Enrollment (Grantee plus Delegate Agencies) 1. Total Number Head Start Funded Enrollment: 1163 2. Total Co-located Funded Enrollment: 0 3. Total Enrollment(1+2): 1163 4. Head Start Adjusted Enrollment (see p.3): 1183 (FCC) Program Option (from Total Enrollment): Number of Children: 1. Standard 0 2. Variation-in-Attendance 1076 3. Home-Based: 87 4. Other: Family Child Care 20 5. Combination Model Number of Double Session Classes: 0 Cost per Child (P A 22 + 20, Federal Share) $5755 (based on 1163 on-going figure) Name of Grantee or Delegate Agency: Contra Costa County,Community Services Department 1. Year of Planning/Funding Cycle (1), (2), or(3): Year 2 2. Area Description and Survey of Needs (CNA) appropriate to funding year? (X) yes ( ) no 3. Program Goals and Objectives provided in application? (X) Yes (if yes, what are the broad program goals and one year objectives for this funding year?) () No (if no, provide explanation/discussion and plan for correction) 24 09/12/96 10:56 AM HILIGHTS.DOC Page 3(Highlight Memo Continued) 4. Were fully developed component plans included for Year 1 or updated plans for Year 2 or 3? (X)Yes() No Indicate any problems: 5. Does the budget accurately reflect the program narrative? (X) Yes (if yes, are costs relevant and reasonable to the scope of work proposed, e.g. appropriate number of teachers/aides, PA 26 services, T/TA costs, etc.) () No (if no, provide plan for correction) 6. Indirect cost rate? ( ) Yes (X) No Rate: Delegate Agencies Indirect Cost Rate First Baptist Church @ None Bayo Vista Child and Family Centers @ None 25 09/12/96 10.56 AM HILIGHTS.DOC Page 4 (Highlight Memo Continued) • Fir y`z::< [< # :::.. P .::.::::......:::.::::::::.::::::.::.::.:::::::::::::::::::::.:::.::::.:::::::::::::::::::::::.:::::..:::.:::.:: .::....:::::. Name of Grantee/Delegate Agency: Contra Costa County Community Services Dept. Please complete separate forms for each delegate agency and the grantee operated program. Provide computation for co-located program. If program is not co-located, go to item 7. 1. Head Start$ in CB co-located program $ N/A 2. Divided by the total $ (HS & other) in CB co-located program $ N/A 3. Equals % of HS in co-located program N/A 4. Multiplied by (HS CB children + other CB children in co-located program) N/A 5. Equals number of eligible HS children to be served in co-located program N/A 6. Plus the non-co-located HS CB children N/A 7. Equals total center-based enrollment: 1073 (if not co-located, enter center-based enrollment) 8. Number of classes 56 9. Average number of children per class 19 10. Number of teachers/teacher aides 99 11. Classroom information: # hours # days Week # hours # days(`) Class/Day Class/Week Year 3.5 4 14 152 26 09/12/96 4:19 PM HILIGHT&DOC Page 5 (Highlight Memo Continued) 12. Average number of hours per teacher, per week: 32.5 9 P 13. Number of home visits per year: Minimum of 2 14. Number of weeks of CB operation per year: 38 15. Classes begin: 9/09/96 Classes end: 06/20/97 (*) = Excluding holidays and vacations »» `> :: ::::::::::::.;;:. :: .:.............:::.::::.:::.::::::::::.:.:::::::::::::.:::. Name of Grantee/Delegate Agency: Contra Costa County Community Services Department 1. Number of home-based children: 87 2. Percent of children serves by home-based option: 7.74% 3. Number of home visitors: 9 4. Ratio of home visitors to number of families: 1:10 5. Number of home visits per month: 4 6. Number of home visits per year: 36 7. Number of socialization experiences per month: 2 8. Number of hours per socialization 3.5 9. Number of weeks of home-based operation per year: 44 10. Number of hours home visitors are employed a week: 32 Comments on center-based or home-based option: 20 children in Family Child Care - see Budget Narrative 27 09/12/9610:56 AM HiLIGHTS.DOC Page 6 (Highlight Memo Continued) XX 1. Program Information Report (PIR) Year: 1996 a. Describe any problems identified in the most recent PIR and what plans for improvement have been taken. There were none identified. b. Does grantee have multi-year problems with compliance or best practice indicators? If yes, in what areas? Yes, Contra Costa County Head Start has had continuing deficiencies in the areas of Administrations, Mental Health, Parent Involvement and Disabilities. 2. Cost Study: (Overall program including delegates) a. Date of last cost management study: 1993 b. Program year studied: 1993 c. Fiscal year: 1993 d. Describe any problems resulting from the cost study and status of any outstanding issues. 3. On-site Review (Overall agency) a. Date of last on-site review: 5/29-31/96 b. Team Leader Maria Fort c. Date of letter of understanding 6/26/96 d. Outstanding compliance issues (be specific) The on-site review conducted to assess whether the agency had made adequate progress in correcting the identified deficiencies. The ACF allowed Contra Costa County to continue as the Head Start Grantee, but they stated their continuing concerns as follows: "...a number of systems still need to be properly coordinated and fully implemented, and the proposed organization structure put in place." The ACF will be returning to conduct a full-scale on-site program review during the 1996-97 school year. 4. Answer the following question only if the date of the last on-site review is more than one year ago. Date of Self-Assessment: N/A General results: 28 09/12/9610:56 AM HILIGHTS.DOC Page 7 (highlight Memo Continued) 5. Training &Technical Assistance a. Does Trl'A plan identify and address administrative and program needs? (X) Yes () No Identify major training areas: b. Are CDA Plans included: (X) Yes( ) No (included in T/TA Plans) What are the numbers for CDA completions, beginning participants those in process? 6. Disability Services a. Full or part-time Disabilities coordinator assigned within the grantee or delegate agency (core capability requirement)? Yes b. Any funds budgeted for facility modifications? ( )Yes (X) No If yes, how much? c. Are the H/C funds centralized and/or delegated? Head Start Program Specialist Comments: Signature Date Supervisor's Comments: Signature Date Bureau Chiefs Comments: Signature Date 29 09/12/9610:56 AM HILIGHTS.DOC k Q � I �� t I �i 'i i A �� G I i I ��', I i i I i i i i CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION E77.77; . .. Philosophy Contra Costa County Head Start's Program philosophy is based on the premise that all families share certain basic needs, and that the Head Start population, in particular, can benefit from a comprehensive service delivery system that ensures their needs are met. Our program mission is to provide quality Head Start services to income-eligible families and children - by utilizing a broad, cross-component, integrated service delivery system that is family-focused (including education, health, nutrition, mental health, and social services). The Mental Health Services component of Contra Costa County Head Start fosters an extensive approach to the overall goal of Family Wellness. It works cooperatively with all other component areas and community resources to support the development of physical, social, emotional, spiritual, and environmental balance for Head Start families. Our mission is accomplished by involving parents in the total operation and administration of the Head Start program, and by supporting the growth of children, families, and staff through encouragement, nurturing, and empowerment. These services shall be provided without regard to race, sex, religion, national origin, color, age, or disability. Overview 1995 - 1996 Target Population Contra Costa County operates and administers the Head Start program, served 1,183 families in FY 1996. This total represents only twelve percent of the total number of Head Start-eligible families in Contra Costa County. Families and children are served by Contra Costa County Head Start (Grantee- Operated Program /GOP) and two delegate agencies that include ten school districts and two private, nonprofit agencies. Each agency serves a particular area of the County, as identified in the Community Needs Assessment (CNA). The options currently offered by Contra Costa County Head Start are the Center Option, Home Base Option, and Locally-Designed Option - Family Child Care. . Contra Costa County Head Start has been serving children and families in Contra Costa County for 30 years. The Grantee is committed to serving the changing communities within Contra Costa County, both administratively and programmatically. 30 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Current Status Area Description and Demographics The Grantee-operated program is one program with three different locations, due to the large geographic size of the County. These three locations are referred to as "GOP West" (serving the western portion of the County), "GOP Central" (serving the central portion of the County), and "GOP East" (serving the eastern part of the County). GOP East became a permanent GOP after the United Council of Spanish Speaking Organizations' (UCSSO) appeal was denied by ACF in late December, 1995. Service areas for the GOP program and delegate agencies are determined by school district boundary lines. GOP West The Neighborhood Services Mall located at 847 Brookside Drive, Richmond, houses the administrative offices and four classrooms in west County. There are a total of five sites (Center-Based Option), serving 397 families and children in west County. GOP Central The Grantee Office located at 2425 Bisso Lane, Suite 120, Concord, houses administrative offices for the Grantee and GOP Central. There are a total of three sites (the Center- Based Option), and the Home-Based Option, (serving 188 families and children in central County). GOP East Garin Elementary School located at 250 First Street, Brentwood, houses the administrative office for GOP East. There are a total of six sites (Center-Based Option) serving 249 families and children. Due to its recent receipt of additional State of California funds for reducing class size in the primary grades, Brentwood Elementary School has asked Head Start to give up its classroom site located at the school. A chance to expand the Home-Based Option to include all 20 families and children formerly enrolled at the Brentwood Elementary School site was proposed by the Grantee, and approved by the Policy Council and ACF. Currently, Family Child Care is part of GOP East. Bayo Vista Child & Family Center, Inc. The administrative offices for Bayo Vista Child and Family Center, Inc. are located at 3733 San Pablo Dam Road, EI Sobrante. There are a total of three sites (Center-Based Option) serving 149 families and children. 31 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION First Baptist Church Head Start The administrative offices for First Baptist Church Head Start are located at 515 Marine Boulevard, Pittsburg. There are a total of four sites (Center-Based Option) serving 180 families and children. In November, 1996, First Baptist will relocate its Administrative office to a new location on the south side of Pittsburg. A detailed description of each area is included in the Community Needs Assessment (CNA) submitted under separate cover in the Three Year Grant Application (October 1, 1996). 32 Contra Costa County Head Start 1997 Grant Application A BID. .....::.::.... ::.......................................................................................... Philosophy As addressed in the Program Goals and Objectives Plan for the 1996 - 1998 Program Years, the Policy Council, at their July 27, 1995 meeting, selected the following three priorities for the program goals and objectives: 1. Family Abuse Prevention and Intervention; 2. Employability and Job Training; 3. Family Nutrition (including education about weight control, food access, nutrition education, and low-cost meal preparation) Overview 1995 - 1996 These priority issues fit well into the "Family Wellness" model adopted by the Grantee, which stresses an holistic approach to all of an individual's needs: physical, emotional, social, cognitive, occupational, and spiritual. These priority issues were then used by Grantee staff, at the direction of the Policy Council, to generate goal and objective statements (which were subsequently approved by the Policy Council onr August 17, 1995). While much of our energy was spent bringing our program into compliance during the 1995 and 1996 program years, the Grantee was also able to make sufficient progress where our goals and objectives were concerned. This document will provide an outline of our progress. Current Status Goal One: The Community Services Department (CSD) Head Start Program will focus its training and technical assistance resources (PA 20 funds) for 1996 - 1998 on developing an effective intervention / prevention program for Family Abuse issues. • Objective One, Year One: To select and train one staff and one parent as an expert in the field of Family Abuse prevention, intervention, and training; and to provide a management system that will support the training program. The Grantee did not accomplish Objective One as stated above - due to the unrealistic nature of the Objective. Specifically, the selection of one staff and one parent expert proved to be a difficult task. After devoting time at several "Component Coordinating" meetings to the development of criteria for the selection of these experts, it became apparent that there were many barriers 33 Contra Costa County Head Start 1997 Grant Application preventing us from accomplishing the task in a timely manner. Some of these barriers included transportation /child care for the parent expert, and the need for substitutes to replace the staff expert while in training /facilitating training. This, coupled with the intense energy devoted to coming into compliance, set us way behind our timelines. On July 18, 1996, Grantee staff went before the Policy Council to request an amendment to Goal One, and was granted permission to re-work the objectives. Goal One remains the same, and the updated Objectives are as follows: • Objective One, Year One: To provide training -through strong partnerships in the community - in the field of Family Abuse prevention and intervention, such that all parents and staff are afforded the opportunity to become expert in this field. • Objective Two, Year Two: To strengthen our existing collaborative efforts, and develop new ones to add to the training base in the field of Family Abuse prevention and intervention. • Objective Three, Year Three: To evaluate the Family Abuse Prevention and Intervention Training Program, and to continue with training, based on the outcome of the evaluation and survey of needs. During the 1995 and 1996 program years, all staff attended at least one training on Child Abuse Prevention, Intervention, and "The Law" (detailing mandated Reporting responsibilities and procedures). In October, 1995, the Community Services Department hosted a Child Welfare League Conference - which provided the opportunity for many staff members to attend workshops on the topic of child abuse. In addition, the Grantee worked in close partnership with the Child Abuse Prevention Council, which provided workshops at each of our Grantee-Operated Sites. In the area of substance abuse, some staff attended training on the topics of"Working with Drug Exposed Children," "Effectively Dealing with Substance Abuse," and "Abuse Prevention" (involving multi- disciplinary teams). Goal Two: The CSD Head Start Program will develop systems to support job training and employment of parents and community members. Design of the system will include parents, staff and community members. • Objective One, Year One: To assess the employability needs of Head Start parents, and develop a plan for job training and employment in collaboration with the Job Training Partnership Act (JTPA) system. The Grantee has accomplished this objective, and met the target dates indicated in the component plans. Head Start parents were surveyed as to, among other 34 Contra Costa County Head Start 1997 Grant Application things, their employability needs. Those parents requesting job training have been referred to Greater Avenues to Independence (GAIN), the Private Industry Council (PIC), or to the Job Training Partnership Act (JTPA) program. Of major concern among those requesting job training is child care. The Grantee has met with representatives from GAIN, PIC /JTPA, ROP (the Regional Occupational Program), and CSD Child Development Division to develop a collaborative job training program. As a result, consensus has been developed that the main focus of job training will be in the field of child care. Head Start parents (and other parents in the community who are interested and eligible) would be trained in a classroom setting for half a day, and in a lab setting for the remainder of the day. The lab setting would be hands-on experience in providing child care, using the trainees' own children in their own homes. All stakeholders are very excited about the plans thus far, and are eager to finalize and implement these plans in years two and three (as outlined in the 1995 Basic Grant Application). Goal Three: To provide parents and staff with prevention and intervention strategies that assist with food access, nutrition education, and preparation of low-cost, nutritious meals on limited budgets. • Objective One, Year One: To develop strategies for enhancing and increasing nutrition education, based on family needs. The Grantee has accomplished this Objective, and met the target dates indicated in the component plans. The Head Start Nutritionist responded to requests for consultations made by several parents with regard to nutrition education, including weight loss strategies and resources. She also developed and implemented a workshop series called "Empty Tummy, Empty Cupboards" which detailed strategies for making food-buying dollars stretch by cooking with beans. Recipes which were nutritious, economical, and multi-cultural were presented. The Nutrition Advisory Committee, composed of parents and staff, was a forum for nutritious and cost-effective recipe ideas. These ideas were then published in newsletters, on the backs of menus, and on classroom bulletin boards. A vegetable garden was planted in GOP East, and children grew vegetable seedlings in the classroom (which were sent home to be planted by families having access to a patch of soil). Plans for a vegetable garden are underway at GOP West at present. In addition to the above, the Women, Infants, Children (WIC) Program of Contra Costa County targeted our Head Start Program to fill their newly acquired 1500- plus slots. In September, 1995 WIC implemented a plan to enroll every child who was enrolled in Head Start. As a result, over 80 percent of Head Start children were enrolled in the WIC Program, greatly enhancing their access to nutritious food. The Grantee is moving forward with plans for Goal Three (as • stated in years two and three of the 1995 Basic Grant Application). 35 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Fiscal Year 1996 1996 has been a year of tremendous change and upheaval for the Contra Costa County Head Start program, especially in the area of administration. Three key factors have had an overwhelming impact on the ability of staff at all levels to function this past calendar year. Each of these factors alone would have been devastating for any Head Start agency, and it is truly remarkable that the Contra Costa Head Start Program functioned as well as it did. The first facto : Federal Review teams have evaluated the agency three times in the past 18 months. Continuing apprehension about possible termination of the program has caused great tension and stress in all people connected with the Head Start Program - from line employees, through management , and even to members of the Board of Supervisors. Results of the last review, which took place in May of 1995, were mixed. Contra Costa County was allowed to continue as Grantee, BUT it was clearly stated that "a number of systems still need to be properly coordinated and fully implemented, and the proposed organization structure put in place." The second factor, which had an overwhelming impact on the program, was the integration of two Delegate Agencies into the Grantee-Operated Program, more than doubling the number of children and families served. On July 31, 1995, Family Stress Center gave up its contract, and the Grantee absorbed 188 children and families. In the fall of 1995, the County decided not to renew the United Council of Spanish Speaking Organizations' (UCSSO) contract and, after several months of wrangling and legal maneuvering, Administration for Children and Families (ACF) upheld the decision. The entire transfer of children, families, staff, and facilities into Contra Costa County's system took place in the brief period of time between Christmas and New Year's of 1995. This brought 249 more children and families into the program in an extremely brief period of time, and in an atmosphere of hostile takeover. It stretched the resources of the program to the limit - not only because of sheer numbers - but also because UCSSO was not in compliance in many areas. The third -key factor affecting the Head Start Program in Contra Costa County was what happened in the area of administration at the Bisso Lane site. There have been four changes in the past seven years, with attendant differences in management style and philosophy. A number of key positions were not filled in a timely manner, and that resulted in several management employees doing two or more jobs (frequently for an extended period of time). The situation resulted in low staff morale, and a difficult working environment. The County's Employee 36 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Wellness Program continued to provide individual and group counseling in an attempt to help staff deal with the difficult work environment. As a result of these factors, in the spring of 1996 the agency's major effort was directed toward management. The staffs continuing commitment was to provide a program of excellence for the children and families they served. Work of the transition teams in the spring of 1996 reaffirmed their commitment to a new organization that will serve children and families better. Following receipt of a letter from Maria Fort (Head Start Program Specialist for the Department of Health and Human Services) on March 29, 1996, a management consultant was hired to: assess the skills of management staff; provide training; and support improvement of their skills. A concerted effort was made to remedy areas still not in compliance. With technical assistance from Development Associates (and the combined efforts of the Board of Supervisors, the County Administrator's Office, County Community Services Department, and especially Head Start employees and parents), Contra Costa County Head Start mounted a massive effort to address the deficiencies in its program. Development Associates provided major assistance and direction, with the formation of four teams established in April to address the major areas of administrative concern. These areas were: • Organizational structure • Policies and Procedures • Training and Technical Assistance • Relationships with Delegate Agencies During the months of April and May, 1996, an extraordinary effort was made to change completely not only the basis - but also all of the attending systems, policies, and procedures - of the entire organization! Following the Federal Review, a Transition Team was formed (which continued the work begun by four earlier teams). This Transition Team is now representative of the entire organization, and is composed of elected members from all parts of the program. The Transition Team has been dealing with organizational structure, while subcommittees have continued to address: 1) Systems, Policies, and Procedures, and 2) Training and Technical Assistance. The most important accomplishment was to look at the organization intensely - both critically and creatively - and to make recommendations regarding where its members want the organization to go, and how it will get there. To date, we have accomplished the following: 1 Developed a Vision Statement; 37 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION 2. Developed a working Mission Statement; 3. Developed a comprehensive organizational chart; 4. Developed a Case Management system; 5. Updated job descriptions and developed performance reviews for each Head Start position; 6. Implemented and restructured the following systems: • Blood Protocol; • Bus Procedure; • Case Management Procedures; • Child Reimbursement Policy; • Disabilities Procedure Manual; • Implementation Plan; • Monitoring Procedures; • November 16, 1996 Planning Procedure for Grant Application Package; • One-Time Funding Grant; • Parent Emergency Fund; • Personnel Policy and Procedures Manual; • Procedure for Confidentiality Policy; • Restructured Policy Council to Reflect Governance of the GOP; • Selection Criteria for Child Placement; • SELPA Interagency Agreement; • Shared Decision-Making • Transition Policy; • Van Procedures; • Restructured Policy Council Committees and Functions. 7. Changed Quality Indicators; 8. Developed an orientation process for new staff; 9. Begun development of centralized supplies purchasing procedures (to place one huge order- rather than many small, fragmented orders - to save money); 10.Filled the major positions of: Assistant Program Manager, two Area Coordinators, Mental Health Component Manager, and Health / Nutrition Component Manager. Fiscal Year 1997 Projection Restructuring One major identified deficiency was the lack of a "functional organizational structure which clearly reflects line and support staff, reporting and supervisorial relationships, and which would facilitate cross-component integration." Before change could take place, the old organizational structure had to be identified. Doing so was a major accomplishment of Team One. This was especially valuable because it immediately revealed vacancies, poor chains of command, 38 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION inequities in supervisorial responsibilities among staff members, unequal work 40 assignments, and a variety of other indicators of a need for change. These issues were addressed in the development of a new organizational structure. A new organizational chart is still evolving, with continuing dialogue regarding what is necessary, what will work, what is best for the program, and how to make the best use of both personnel and financial resources. Each of these organizational structures is included with the 1997 Grant Application. Comparing them, you will immediately see that the new structure results in: Title changes Program Manager becomes Program Director Assistant Program Manager becomes Assistant Director Area Coordinator becomes Area Manager Program Manager Assistant becomes Component Manager (Component Manager handles monitoring function) Program Monitor Assistant becomes Tech Support Education Specialist becomes Education Supervisor Improved Supervision • Area Managers and Component Managers supervised by the Assistant Director, eliminating fragmentation. GOP Accountability Area Managers held responsible for all personnel in each region. Performance evaluations have been developed for every Head Start position, and have been approved by the Policy Council, union, and the County Board of Supervisors. Training will begin soon on the process of evaluation, and every employee will be evaluated by spring. Consolidation Nutrition and Health Integrated into one Component Master Calendar • A County-wide Master Calendar has been established, and a T/TA program has been developed. 39 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Computers Sixreviousl purchased computer setups have been installed at selected Head R YP P P Start sites throughout the County. Staff training has begun, with the goal of implementing the Child Plus system by January 1, 1997. In response to the Contra Costa County Head Start Program Staff Needs Assessment, computer training is being offered to staff on a continuing basis through the County's Data Processing Department. Older, more basic computers are being placed in classrooms for the use of staff and children. Delegate Aclencies We have been developing a stronger, more collaborative relationship with the Delegate Agencies. Area Managers have scheduled regular weekly meetings, and the managers of the delegate agencies will be included on a regular basis if they wish. Enhanced Collaboration We are negotiating an Inter-departmental Agreement with the Deputy Director of Child Health & Disabilities Prevention (CHDP) to develop maximum health support services for Head Start children and families. Integration and Equality Between the Three Geographic Areas of the GOP There are major discrepancies in work hours among staff in the three geographical areas. Our goal is to standardize work hours and work loads in all areas of the County; however, there are financial and employee representation issues that must be addressed. Integration of Severely Disabled Children A SELPA (Special Education Local Plan Area) with the West Contra Costa Unified School District resulted in placement of ten severely disabled children in west County sites. Preliminary talks have begun in central Contra Costa County to integrate severely disabled children into central County sites. Rapid Response Procedures are being developed for rapid response to requests for supplies, information, support, and whatever else is needed by staff in the field. 40 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Transportation A "Request for Proposal' being developed will result in the contracting-out of transportation. Contra Costa County Head Start has found it extremely difficult to maintain a responsive, reliable transportation program, and feels strongly that program energies/resources should be channeled in other directions. This matter is being discussed with the union. i n in Two staff members have been assigned to licensing. Having taken the courses offered by Community Care Licensing and been taught fingerprinting, they will be responsible for continuing maintenance of accurate files. Identification of New Sites It is necessary to locate replacement sites for Fairgrounds and Brentwood Elementary Centers. (Licensing is requiring Contra Costa County Head Start to build a $65,000-plus adult bathroom in an old and decrepit facility.) Children who formerly attended Brentwood will be enrolled in the Home Base Program until a new facility is found. Development of Hd Start Relationships with the Three Community Colleges in Contra Costa County County Head Start has been approached about staff participation in a mentoring program to be offered by two of the community colleges. Participation in the program would be very advantageous to our staff- financially and professionally. Creation of Cooperative, Collaborative Relationships with the Child Development and Child Nutrition Programs These two programs are part of the Contra Costa County Community Services Department, and relationships with them have not been very positive over the past year or so. We are looking at joint operations with them. Child Development is especially interested in a combined program of Child Development day care and Head Start program options. This would be very beneficial to our children and families, especially in light of the new welfare reform laws. A day-long workshop in July of 1996 identified values and developed a vision for Contra Costa County Head Start. As the day progressed, you could feel the inner transformation of participants from a demoralized group into a hopeful, 41 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION energized staff. One line employee summed it up by saying, "After last year, I didn't even care if I came to work again, but now I feel so differently! I just wish everyone in Head Start could have the experience we had today." The staff of Contra Costa County Head Start developed several themes of commitment: 1. We are committed to providing the best possible program and services to our Head Start children and families; 2. The staff is committed to sharing our vision and hopes for the future with all of our parents and employees; and 3. We are committed to providing a kinder, more nurturing work environment for all staff. 42 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION EMMA" Philosophy To ensure that "children with disabilities and their families receive quality comprehensive services and are included in the full range of all Head Start Programs." Overview- 1995 - 1996 The Contra Costa County Community Services Department's Head Start Program successfully developed Interagency Agreements with three Special Education Local Plan Areas (SELPAs). In 1993, this Grantee established a collaborative effort with the West County Richmond Unified School District/ Special Education Department to move toward an inclusive model program for severely disabled children. Three years later, inclusion is accepted as a fact of life at the Contra Costa County Head Start Program. It has since spread throughout the SELPAs and County Office of Education, thanks to the success of what was once a pilot program. The Disabilities Program Manager and Specialist for the Grantee continue to collaborate successfully with other agencies and organizations serving children with disabilities (to identify and facilitate continuity of services). Cross- component integration is one of this Grantee's major goals to safeguard the delivery of comprehensive program services for every Head Start child - including children with disabilities. The Disabilities component has created a Case Management system, which includes cross-component integration. In addition, we have provided "Training and Technical Assistance" to delegate agencies' staff, parents, and Head Start staff on: • "Rights of Parents;"' • "Individualizing in the Classroom;" • "Confidentiality;" • "Transition;" and • "Developmentally Appropriate Curriculum." Collaboration with other agencies is one is the most important factors in the success of this Grantee's Disabilities program. Current Status The Disabilities component of Contra Costa County Head Start continues to recruit and enroll children with disabilities; they now constitute ten percent of the 43 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION overall enrollment. Particular emphasis is placed on enrollment opportunities for children who are severely disabled. Actual enrollment of children with disabilities in the Grantee-Operated Programs for 1995 - 1996 is as follows: :GOP EaSt Actual Enrollmen#« 29 Funded Enrollment 269 _ _ .... ... ._ . ... GOP Central Actual 25 Funded 188 GOP West Actual 79 Funded 397 _ _ _ _ . ... ....... ...._... _. ..._...... Total Actual Enrollment 133 Total Funded Enrollment 857 Procedures developed, approved by all stakeholders, and implemented, are as follows: • Enrollment Policy • Confidentiality Procedure • Transition Procedure (for all children) • Interagency Agreements Copies of letters regarding all files of children with IEPs (Individualized Education Plans) are current, and other supporting documents for individualization are located in classrooms. Component Services Plan Update Contra Costa County Head Start will begin the annual review process of its three interagency agreements with the LEAs (Local Education Associations) in September, 1996. The Grantee continues,its collaborative efforts with West County Unified School District/Special Education Department (WCUSD), Mt. Diablo Unified School District, and Contra Costa SELPA. The Disabilities Program Manager and Specialist continue to advocate for Head Start's successful full-inclusion program with WCUSD. In conjunction with this effort, In-service training on "Referral Procedures" (for children suspected of having a disability, and on the IEP process) has been provided by the WCUSD. The Disabilities component meets quarterly with the Head Start Mental Health component's consultant. In these meetings, discussion has focused on how to improve Parent Advisory meetings and Disabilities /Mental Health Specialist meetings. Other Activities Involving the Disabilities Component Working with the Head Start Education Specialist, we have created "Developmentally Appropriate Curriculum"training -which addresses both the needs of the Individualized Education Plan and the Individualized Plan. We 44 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION have also reviewed curriculum, to ensure that activities which meet the needs of children with disabilities are included. The Disabilities component has developed a handbook for parents and staff entitled "Rights of Parents" as they relate to children with special needs. Goals selected by Contra Costa County Head Start for its 1996 - 98 Program Year are: 1. Family Abuse Prevention and Intervention; 2. Employability and Job Training; 3. Family Nutrition (including education about weight control, food access, nutrition education, and low-cost meal preparation). Goal One was delayed nine months as a result of the On-Site Review (OSPRI) conducted by the Administration for Children and Families (ACF) during the week of February 19,1996. At the direction of ACF's Regional Office - with approval of the Policy Council - the Grantee's primary goal for Year One became "Restructuring the Contra Costa County Head Start Organization." Despite the fact that the Grantee was asked to defer Goal One, staff was still able to provide "Family Abuse Prevention and Intervention Training" to parents and staff. Proposed Program Services for the Fiscal r 1997 • Teacher training on writing the Individualization Plan - in a way which represents the child's needs as they relate to the IEP. (Co-training with RAP [Resource Access Project] consultants and Contra Costa County Head Start staff); • Individualization in the Classroom for Children with Disabilities. (Co-trained with RAP consultants and Head Start staff.) • Development of an Interagency Agreement with Contra Costa County Office of Education - to implement an inclusion program for severely disabled children; • Parent Education workshops which support and encourage interaction with parents of non-disabled children (in order to form support groups); • Continued implementation of the Transition Plan (into and out of the Head Start program), in collaboration with the Head Start Education component and School District staff. The Disabilities component Manager Assistant will meet quarterly with delegate agencies and the Grantee-Operated Program Disabilities Specialists - to monitor, and to provide direction. 45 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION 5. Philosophy The Education Services component of Contra Costa County's Head Start program endorses the premise that all children - regardless of their age, stage of development, ethnic background, or other particular circumstances and needs - can and will benefit from a well-ordered program of varied activities that are developmentally appropriate for their needs, areas of interest, and family goals. Further, needs of preschool children can best be addressed through a combination of inter-component cooperation and intra-program collaboration which impact the classroom, home, and other aspects of service delivery. Energies devoted to strengthening these connective elements and utilizing the expertise of parents and staff will strongly enrich the Head Start program and quality of family life. Overview 1995 - 1996 The information that follows is an update on the activities of Contra Costa County Head Start's Education Services during 1995 - 1996. There were many changes and/or challenges in the different programs. A great deal of energy was focused on the transition of two programs from agency to grantee-operated status, which included major adjustments at all levels. We maintained our emphasis on program quality for participating children /families, while simultaneously addressing the non-compliance issues enumerated in the 1995 Federal Regional Review. Planned Goals and Objectives (as listed in the Action Plan for the first year) received very limited focus, since we attended to issues regarding: • Program content; • Systems for validating service delivery; • Expansion of procedures to guide the service delivery process; • Changing key forms; and • Conducting training essential to the success of the changed or enhanced areas. This report reflects our accomplishment of a greater level of integration of all component services; integration will continue to be emphasized for the next two-year period. 46 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Current Status We are completing the first part of an Education Procedural Manual which will assist staff to carry out Education Services tasks. This Manual (containing written guidelines for forms, required documentation, and procedures), will be placed on-site as a reference. The Education, Training and Technical Assistance Committee (along with education coordinating staff from delegate agencies and the GOP programs), provides input and reviews procedures before approval. Our Manual will be evaluated each year, with procedures added or revised as needed to support the staff and elevate the quality of Head Start services. As staff members make the transition from "agency"to "County" employees, they need additional training to navigate through many different County processes. A major concern of Education Services is to improve the manner in which classes are covered when a "substitute" is needed. Efforts are underway to work with a pool of pre-approved persons to call when substitute teachers are needed. Education Services has been examining different curriculum materials encompassing major areas of child growth and development. (These materials will be utilized to guide the daily program of Contra Costa County's Head Start.) Education materials currently available for staff reference include: • "Creative Curriculum" • "NAEYC Developmentally Appropriate Practices" • "High Scope" (incorporated into two areas of the County) • "Nutrition Education & Training" (NET) curriculum • Many early education / preschool reference manuals on appropriate activities for 3 - 5 year old children. This year, Head Start selected (on a temporary basis) "Humanics National Child Assessment Form" to use while we examine other recently-developed instruments available for this purpose. Staff received training in its use in the fall of 1995, with follow-up discussions on integrating the data to individualize daily programs during the winter of 1996. By the end of the 1996 -1997 Operating Year, we will have decided whether to change assessment tools (or to upgrade the self-developed instrument we have used for several years). Component Services Plan Update During meetings held with other component leaders, we discussed ways to improve cross-component aspects of services in our daily program, and to effect 47 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION upgrades for each forthcoming year. As a result of these efforts, several joint training sessions were held with the following components • Nutrition, Health, and Education components in April;. • Disabilities, Mental Health, and Education components in June; and • Follow-up sessions with Health and Mental Health in August. (New management staff joined the Grantee team in 1996, and interfacing continued . to ensure that appropriate activities were provided on a regular basis. Additional training sessions were held on "Child Abuse: The Law and Mental Health Services" to create better understanding of the laws that govern abuse, Mental Health, and Wellness in the family. A session on "Parents' Rights" was facilitated by Disabilities Services. (Please refer to the Mental Health and Disabilities components for additional information.) As the year progressed, weekly component team meetings were held to provide us with cross-component strengths and fill our needs. During County-wide training in October of 1995, multiple sessions for staff and parents together were provided. A session on "Developmentally Appropriate Activities" was conducted to assist in planning more individualized daily programs. In April of 1996, a follow-up session was held regarding "Hands-on Pre-math Across the Curriculum." During this training session, participants worked with materials to gain more awareness of pre-math-type learning experiences for preschoolers at different levels of development. Training sessions on "Individualizing, Lesson Planning, and Documentation" were held in November and December of 1995. Follow-up sessions were held in January, February, April, and May of 1996 to support these processes, and to provide technical assistance related to quality program services. Lesson plans reflect a higher emphasis on specific- and developmentally appropriate - learning experiences. This spring, non-teaching component staff participated in the Lesson Planning session. When they shared views with Education Services staff regarding component services, they discovered different connecting links between service areas. (More of these integrated training sessions are planned in the future.) Two workshops on "Techniques for Managing Behavior in the Classroom"were conducted for teaching staff in March and April of 1996. We anticipate the need for workshops on this subject in future years - as families face complex situations which often manifest in children's classroom behavior. Teaching staff (and education coordinating staff) received training to implement a system that documents individualization on lesson plans. Grantee component administration /component managers participated in a discussion of the process 48 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION -to ensure that key persons were aware of, and understood, how the system worked. This compliance aim was accomplished through cross-integration / collaboration with other component staff. A tracking format, indicating,different required services, was provided to Education Services coordinating staff, to help them maintain a record of services delivered. (An enhancement of existing record-keeping systems (November, 1995), this tracking record will furnish a periodic review of the status of services to GOPs and designated agencies.) 49 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Philosophy The goal of the Locally-Designed Option - Family Child Care - is to bring Head Start's comprehensive, cross-component services to families and children through individual day care homes (thereby promoting Family Wellness). This goal is based on the philosophy that: 1) all families share certain basic needs, and 2) that the Head Start population in particular can benefit from such services - especially in the day care setting. Overview 1995 - 1996 Family Child Care (FCC) began in the program year 1995 - 1996, with three providers serving fifteen children and families. By January of 1996, Family Child Care had increased to four providers, serving twenty children and families. In February of 1996, Family Child Care parents planned and presented an African Culture Day for all FCC children. Parents were active participants on FCC field trips - one of the most memorable being the trip to a farm to pick strawberries, boysenberries, and olallieberries. Family Child Care parents also were actively involved in the planning and budgeting of FCC's End-of-Year celebration. Current Status Family Child Care has positioned itself for the new program year 1996 -1997. All FCC slots have been filled; enrollment and Parent Orientation have been completed. FCC providers have finished their in-service training, and begun their work with Head Start families and children. Family Child Care continues to have one representative on our Head Start Policy Council. 50 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION .. . .. .... ftilosophv The Head Start Health component's philosophy supports Contra Costa County Head Start's overall philosophy: to achieve Family Wellness by providing services to Head Start-eligible and enrolled families and children within the Contra Costa community that assist in developing their self-sufficiency. This philosophy embraces: • Providing comprehensive health services which encompass a broad range of medical and dental services to preschool children, including children with disabilities, to assist their physical, emotional, cognitive, and social development toward the overall goal of social competence; • Promoting preventive health services, including the issue of family abuse; • Providing all Head Start families with the necessary skills and insights to link their families to an on-going health care system -to ensure continuation of comprehensive health care and Family Wellness beyond the Head Start program; and • Providing support, assistance, and resources to the Social Services, Education, Disabilities, Parent Involvement, Mental Health, and Nutrition Head Start components in planning, implementing, and evaluating program goals through cross-component integration. Overview 1995 - 1996 Achievement of Goals One through Three was set aside to allow continuation of services for Head Start children and families in a time of sweeping changes in the structure of the organization. A Registered Nurse was hired as Health Consultant on a contract basis to ensure delivery of quality health services for the period of July, 1995 to June, 1996. Health staff operated on the basis of response to need, and the Acting Program Manager Assistant, Health, focused her actions to comply with Federal Reviews in February, 1996 and May, 1996 - while continuing to provide health services . according to regulations. Nevertheless, pro-active collaboration between the PMA, Nutrition, and the Health Consultant resulted in achievements that incidentally met many objectives of Goals One through Three in the Grant Application of 1995. 51 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION In accordance with the outline of Goal One: "Developing an effective intervention / prevention program for family abuse issues," the Health Consultant established an interagency agreement with the Child Abuse Prevention Council Of Contra Costa County (CAPC) to train parents and health staff in Abuse Prevention. The Health component informed other component staff and parents of career development opportunities in the health field (Goal Two: "Develop a system to support job training and employment of parents"). An intense collaboration between the Nutritionist and the Health Consultant resulted in achievement of all objectives of Goal Three: "Provide parents with intervention /prevention strategies that assist with food access, nutrition education and low-cost meals." Eighty percent (80%) of our Head Start families were referred to the Women, Infants, and Children program (WIC) in the year 1995 - 1996, and a referral process was established to ensure timely follow-up and consistent collaboration between agencies during the coming year 1996 - 1997. On October 5, 1995, negotiations were begun between Community Services and the Child Health and Disabilities Prevention program (CHDP) of Contra Costa County. A proposal was sent from the Community Services Department to the CHDP Program, requesting that CHDP contract with Community Services to . provide all of our Head Start Health requirements. Consensus was reached in a meeting on November 14, 1995 to define the scope of services to Head Start, assess the current situation, delineate budget items, establish a timeline for implementation of services, and acknowledge legal and federal requirements. However, on March 22, 1996, the CHDP work group decided that a contract with the Community Services Department would not be feasible. Current Status. During a face-to-face meeting on July 17, 1996, between the new Assistant Program Manager, CCC Head Start and the Deputy Director of CHDP, agreement was reached to continue the inter-program relationship (as described in the CHDP / Head Start interagency agreement). Consensus was also reached to have CHDP / PH in-staff provide Case Management services to Head Start enrollees. These services will be specific to health problems identified through the CHDP Head Start Health Assessment (reported to the CHDP Administrative Office via CHDP reporting form "PM 60"). This new arrangement is tentatively scheduled to begin in the fall of 1996. 52 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Following a recommendation in the Head Start Program Specialist's letter to the Chairman of the Board of Supervisors, dated June 26, 1996 (Final Follow-up Visit Report), a new Health Consultant has been hired on a contract basis from August, 1996 to October, 1996. This Health Consultant will: 1. Restructure the Health component; 2. Combine it with the Nutrition component; 3. Prepare a job description for a new Coordinator of Health / Nutrition in October, 1996; and 4. Enhance cross-component cooperation with the Mental Health and Education components in relation to achievement of Family Wellness. The Health Consultant is currently reviewing Health component establishment of hard data regarding medical services provided to registered Head Start children and families. Our Health component has focused on diligent compliance with Head Start regulations. As a result, Screenings, Immunizations, Health Summaries, Tracking Forms, Staff Health Clearances, Blood Protocols, Growth Tracking, PPDs, and Quarterly Reports are all up to date, as are physical and dental follow-up exams. The following Objectives of Goals One through Three were met: • The Health Services Advisory Committee (HSAC) met on May 17, 1996. It reviewed the New Proposed Rules for Head Start Performance Standards, recommended the appointment of a Health Coordinator within six months, and decided to include outside providers and community representatives on the Committee. • The HSAC will meet again in September, 1996 regarding achievement of Goals and Objectives, as outlined in the Basic Grant Application (1995) and the Grant Update (1996). • The function of the Violence Prevention Sub-Committee was carried out by an interagency agreement with the Child Abuse Prevention Council of Contra Costa County, which provides continuing training and consultation in Family and. Child Abuse Prevention for Head Start parents and staff. In collaboration with this agency, and in conjunction with the Social Services / Parent Involvement components, the Health Consultant organized continuing training in Family and Child Abuse Prevention for Head Start parents and staff throughout the County (Goal One, Objective One: "Screening, Community Resources, Interagency Agreements, Cross-Component Integration, Safety in Facilities, Budgeting"). 53 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION •. Health staff assisted parents in transition processes; parents received training in the health intake process and in gaining an overview of all health services, including Family Abuse Prevention (Goal One, Objective One: "Transition, Informed Consent"). • Health staff utilized continuing assessment and prioritization lists for referral and treatment, including referral and follow-up in Abuse Prevention (Goal One, Objective One: "Assessment"). • The Health Consultant continually advised the multi-disciplinary team designing and implementing a comprehensive Case Management system ("Case Management, Multi-disciplinary Teams"). • Health staff members were trained in Family Abuse Prevention and the Law by the Child Abuse Prevention Council of Contra Costa County, as well as in multi-cultural aspects of health services and multi-disciplinary team approaches by the Training Institute Of Contra Costa County between March and May of 1996 (Goal One, Objective One: "Staffing"). • The Health Consultant and Program Manager Assistant, Nutrition, established continuous collaboration with the Child Abuse Prevention Council (CAPC), the University Of California Extension, Contra Costa College, and the Training Institute of Contra Costa - to identify health-related job opportunities, and to open career development opportunities for Head Start parents and staff. The Health Advisory Committee currently oversees this process, and ensures shared decision-making (Goal Two, Objective One: "Community Resources, Cross-Component Integration, Staffing, Multi-cultural Issues, Budgeting, Record-Keeping, Committees, Shared Decision-Making"). • Head Start's Program Manager Assistant, Nutrition, and the Health Consultant advised the Family Service Specialist on health issues relating to the newly developed Family Needs Assessment and Family Action Plan - to integrate current, pressing Nutrition and Health concerns in the Social Services intake process (Goal Two, Objective One: "Family Needs Assessment, Family Action Plan," and Goal Three, Objective One: "Community Resources, Cross-Component Integration, Staffing, Safety, Budgeting"). • Parents of the Grantee-Operated Program and Delegate Agencies were trained in Hygiene, Dental Early Intervention, Nutrition, Tuberculosis Prevention, Domestic Violence, CPR and AIDS Information. An interagency agreement with WIC was established (Goal Three, Objective Two: "Community Resources, Interagency Agreements, Staffing, Confidentiality, Facilities and Equipment, Case Management, Referral, Family Action Plan, Cross-Component Integration, Budgeting"). 54 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Other Objectives as stated in the 1995 Basic Grant Application were not met, due to extensive restructuring of the organization. The Health Advisory Committee will review the timeline for these Objectives, and make recommendations to management. Component Services Plan Update The Head Start Health Services Advisory Committee (HSAC) and the Deputy Director of CHDP will establish a "Proposal for Interagency Agreement," outlining health services provided by CHDP to Head Start, during their September, 1997 meeting. The new Performance Standards will be incorporated into the Health component's program. The new Program Manager Assistant, Health / Nutrition will review Goals One through Three, and make recommendations for implementation and necessary changes to Head Start GOP Management and the Policy Council. Major focus of Head Start's Health component will be on Health education for parents and staff(for prevention of life-style diseases), as well as on implementation-of multi-disciplinary health services for pro-active prevention. This perspective follows recommendations of the Final Follow-Up Visit Report (enclosed in the letter of the Head Start Program Specialist to the Chairman of the Board Of Supervisors, dated June 26, 1996). 55 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION " ........:..................................::..:::::...:::::::.::::::::::::::::::::.:::::::::::::: Philosophy Contra Costa County Head Start's Home-Based option focuses on the family and child in their immediate family environment. Delivery of Head Start services to the home has great potential to affect parent-child interaction, and to enhance the child's development. Home Base staff believe that parents are the primary educators of their children, and Home Base supports and encourages families as they strive for self-sufficiency. Overview 1995 - 1996 Home Base staff strengthens families by delivering services to the home. These services are planned by parents and their Home Base Workers - according to families' expressed needs. On April 18 and 19, 1996, we hosted the first Home-Based Conference in Contra Costa County. All Home-Based staff in the Bay Area and Sacramento area attended; they found it very informative and successful. The theme was "An Option Designed to Impact the Entire Family." The focus was on requirements, adult learning strategies, learning opportunities in a home environment, parent- focused home visits, and socialization. Some examples of Head Start success through the Home Base program are as follows: • We offered full inclusion to 13 children with disabilities and their families, providing all necessary services; • We referred 17 of our Home Base parents to job training; seven of these parents found employment; • A single parent (with four children) receiving AFDC, returned to school while in the Home Base program. After acquiring her real estate broker's license, she obtained a job with a loan broker- which enabled her to become self- supporting; • A former Home Base parent returned to school, obtained a degree, and rejoined our program - as a Home Base Worker! She is very enthusiastic about the program she feels: 1) changed her life; 2) encouraged her toward self-sufficiency, and 3) supported her desire to create a career for herself. Current Status This year Head Start's Home-Based option increased by 17 families in east Contra Costa County. This increase gives us an chance to explore whether the 56 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Home-Based option would better serve the needs of Head Start families in the more rural area of the County (where the population is more dispersed). At the end of the program year, we will evaluate our services, and then plan according to our evaluation results and the Community Needs Assessment. Our Home-Based program option provides opportunities for parents to influence (and make further contributions to) one of their most time-consuming and absorbing tasks - promoting the education and development of their children. Home Base Workers serve as facilitators, educators, and a support system for parents and families. They act as vital links to the local community. Head Start's Home-Based option services include: • Providing one home visit per week per family (a minimum of 32 home visits per year), lasting for a minimum of one-and-one-half hours each. • Providing a minimum of two group socialization activities per month for each child (a minimum of 16 group socialization activities each year). • Making up any planned home visits or scheduled group socialization activities that were canceled by the Grantee or by program staff- when necessary to meet the minimums stated above. Medical or Social Services appointments may not replace home visits or scheduled group socialization activities. The purpose of socialization activities for children is to emphasize peer group interaction through age-appropriate activities in a Head Start classroom, community facility, home, or on a field trip. Children are supervised by the Home Base Worker, with parents observing at times and actively participating at other times. Home Base focuses on parents via socialization activities. These must be designed so that parents accompany their children to group socialization activities at least twice each month to observe, to participate as volunteers, or to engage in activities designed specifically for parents. Socializations are held at the following sites. (Home Base Workers notify parents and children which sites to go to for the activities.) Lavonia Allen Center George Miller East Center 94-A Medanos Avenue 3020 Grant Street Bay Point, CA 94565 Concord, CA 94520 Tel.: (510) 427-8270 Tel.: (510) 646-5852 Cambridge Center Los Nogales Center 1135 Lacey Lane 321 Orchard Drive Concord, CA 94520 Brentwood, CA 94513 Tel.: (510) 646-5945 Tel.: (510) 427-8531 57 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Component Services Plan Update Home Base is not a separate component, but is rather a service delivery option for each component within the Contra Costa County Head Start program. Our Home-Based option is grounded in the concept that parents are the first and most influential educators and developers of their own children. In their homes, parents provide for their children many of the same developmental activities and support services that the children would receive if attending child development centers. When looking at services for children with disabilities, some specialists may decide that - in some special instances -these children may be better served through a Home-Based option, including socialization experiences with peers. The overall goal of the Head Start program is to bring about a greater degree of competence in children of low-income families. Toward the accomplishment of this goal, our Head Start Home-Based program option provides for: • Improvement of the family's attitude toward health care and the development of physical abilities; • Support of parents' attention to their children's health or physical abilities, including appropriate steps to correct present physical and mental problems, and to enhance their children's access to adequate diet; • Encouragement of each family member's self-esteem, spontaneity, curiosity, and self-discipline (which will assist in the development/strengthening of the child and family's social /emotional health); • Involvement of parents in the enhancement of their children's mental processes and skills -with particular attention to thinking and communication skills; • Establishment of patterns / expectations of success for children and all family members (which will create a climate of confidence for present and future efforts and overall development); • Expansion of the ability of all family members to relate to each other, and to others; • Enhancement of a sense of dignity and self-worth within all family members. Component services provided through the Home-Based option are as follows: Disabilities Services The Home-Based option provides special services for children with disabilities enrolled in the Head Start program. It ensures that children with disabilities receive all the services to which they are entitled. Home Base staff implements the Disabilities Service Plan, and all strategies for meeting special needs of 58 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION children with disabilities. All components of Head Start are involved in the integration of children with disabilities and their parents. We use community resources efficiently to provide children and their families with all the special services they need. Education Services Education services of Head Start are implemented during both home visits and planned group socialization activities. The overall goal is enhancement of the role of the parent as the child's primary educator- reinforcing the concepts that: 1) learning is an on-going process, and 2) their home environment and daily routines provide many opportunities for learning experiences. Purpose of the home visit is to assist the parent in fostering growth and development of the child. A Developmental Screening Assessment and Individual Plan (IP) are completed on each child -to determine specifically how visits will be used to strengthen weak skill areas, and to enhance strong ones. The parent is involved in assessing each child, and developing the IP. Ideas for improving weak skill areas, using household materials, are demonstrated and incorporated into the on-going home schedule of activities. Home Base families are provided regular socialization experiences. Group socialization activities help children and their parents interact with other children and parents in community facilities, in homes, on field trips, or in Head Start classrooms. These learning environments help children develop social competence, and provide parents with opportunities to observe / interact with children in the same age range as their own. Health Services The Health program's aim within Head Start's Home-Based option is to encourage / support families as advocates (who take responsibility for themselves) in the following areas: • Establishment and maintenance of health and nutrition practices that are appropriate and preventive; • Prevention of illness, nutritional disorders, and accidents; • Intervention - at an early age - when health or nutritional problems are detected; and • Advocacy of health promotion in all areas, for all family members. Health requirements for screening, examinations, and treatment are the same for the Home-Based and Center-Based options. Head Start's Health Services provide a full range of physical, mental, and dental health, as well as family health services.. (Sharing health information with parents, and providing total 59 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION family health education, encourages families to stay healthy by preventing health problems.) Mental Health Services Home Base workers are the primary source of Mental Health intervention and prevention services. They support our philosophy of promoting Family Wellness for all Head Start children and their families. As an aid to Home Base Workers, Mental Health staff: • Attend all Case Management meetings; • Make themselves available for crisis intervention; • Assist in parent support/education groups; • Provide on-going training; • Make group socialization observations; • Conduct assessments; and • Provide referral services. Home Base Workers are adept at assessment of family function, appropriate parent communication, measurement of child development, identification of behavioral indicators of child abuse, and with follow-through with State and agency reporting regulations when appropriate. Nutrition Services Nutrition objectives are accomplished through both home visits and group socialization activities. The emphasis is on nutrition education - helping parents learn to make the best use of existing resources. Parents receive information and guidance on menu planning, consumer education, and money management. Parent Involvement Services The Head Start Home-Based program option reflects the concept that parents are the first and most influential educators and "enablers" of their own children. Thus, staff places emphasis on developing and expanding the role of the parent. Home Base Workers help parents become more effective members of their families and communities; primary goals are self-sufficiency and self-advocacy. Parents participate in individualized weekly home visits with the Home Base Worker; they evaluate each visit, and plan activities for the days between visits, as well as future visits. Parents assist in planning activities /experiences for both parents and children during group socialization activities twice a month. Home-Based enrolled parents are encouraged to participate in their Home Base Parent meetings. 60 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Social Services The Social Services component of Head Start provides an organized method of assisting families to assess their needs and strengths. Home Base Workers interact with families in their home environments, identifying and providing Social Services that enhance individual strengths within families - to enable them to meet their own needs. Home Base Workers advocate on behalf of families in emergency situations, refer families to community agencies, and provide support as needed. Home Base Workers identify how Head Start can best support families to maximize and maintain strengths, while attending to areas of need or concern. Major emphasis is placed on developing /setting family goals, and on following through with an appropriate plan of action (including progress reports and accomplishment checklists). All phases of Social Services provided to Home-Based families are documented and reviewed by the Home Base Specialist. Evaluation Evaluation of Home-Based program option requirements and activities is included in total agency operations, as well as within individual component operations. Home Base should never be considered as a separate component. Rather, it is a service delivery option for each component, with operations and evaluation therein. 61 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION ..:... ...............:..::.. .: " . " . r � :. .::.::::............ Philosophy The Mental Health Services of Contra Costa County Head Start foster a comprehensive approach to the overall goal of Family Wellness. It works cooperatively with all other component areas and community resources to support the development of physical, social, emotional, spiritual and environmental balance for Head Start families. All Mental Health Services need to be particularly responsive to the multi-cultural, linguistic, and socio-economic needs of each family. Overview 1995 - 1996 • Due to increased enrollment in the Grantee-Operated Program (GOP), we have reinstated the Mental Health Internship program throughout the GOP in years 1995 - 1996 with two interns. • Used community resources to create Child Abuse Training for staff. • Worked cross-component with Head Start Support Services and Parent Involvement components on: Child Abuse workshops, Parent Trainings, establishment of Case Management; Head Start education on Mental Health in the Lesson Plan, and Child Abuse Law workshops; Behavior Management in the Classroom, Mental Health in the Curriculum; and Head Start Disabilities through a combined monthly Parent Involvement meeting. • Provided consultation to administration in developing Mental Health Services for staff-through workshops with our Contra Costa County Employee Assistance and Wellness Services. • Worked with staff to identify Family Wellness as another way to view Mental Health Services. We all want our families to experience overall physical, mental, and spiritual wellness. Mental health is just another resource to that end. Current Status The Mental Health component offers prevention, assessment, early intervention, and training to Head Start families and staff, to address the barriers to Family Wellness. With almost half of our enrolled population identifying languages other than English as their primary languages, we need to offer Mental Health Services that are sensitive to multi-cultural and bi-lingual service needs. We have offered parent and staff training concerning mental health issues - such as Child Abuse, Stress, and Behavior Management. We have worked at emphasizing the 62 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION importance of the education and prevention aspects of mental health as part of a "Wellness' model at Head Start. Key to supporting our families' mental health is the creation of our work environment as healthy and supportive to staff. Mental Health Services took action to affect low staff morale by bringing services (through Contra Costa County Employee Assistance and Wellness divisions) to the Head Start staff in workshops in May of 1996. Component Services Plan Update In order to provide better service for the coming year, Mental Health Services will establish a training program that will encourage top quality interns in the future, register our Intern Program with many area graduate schools, and develop multi- language and cross-cultural mental health services through our interns at the GOP sites. Mental Health Services will work to ensure that Child Abuse Prevention, Intervention, and reporting information is provided not only in annual trainings, but throughout the year, and that it is well integrated with other components' training. Also, all staff will be tested on their understanding of Child Abuse Law for mandated reporters, and will sign a statement that they will follow such laws. . Mental Health Services will further develop cross-component goals by: • Combining with Support Services and Parent Involvement in our monthly Parent Involvement meetings; developing a viable volunteer program together; and by creating well-attended monthly parent trainings that reflect the special needs of our families. • Developing (with Head Start Education) training for teachers in Mental Health issues in the classroom - with the expectation that teachers will be responsive in establishing curriculum, classroom environments, and relationships with Head Start families which reflect a real working knowledge of these issues, and the proper response. Classroom teachers and education specialists will be part of the Case Management Team reviewing Mental Health Services provided by Head Start Mental Health Interns. • Meeting quarterly with the Head Start Disabilities component to discuss how they can better interface, and by establishing a transition plan that also meets Mental Health needs. • Working directly with the Home-Based Option (through regular involvement of Mental Health staff) in weekly individual - and monthly group - Case Management meetings. Mental Health Services will meet quarterly with the delegate-operated-program mental health coordinators and consultants -to monitor, and offer direction to support appropriate coordination of Mental Health Services within their programs. We will also require key delegate staff participation in monthly and quarterly Mental Health-related training provided by the Grantee. 63 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION MAN: ...... Philosophy Within the Contra Costa County Head Start Health Plan's overall philosophy, the Nutrition component strives to support and promote Family Wellness by providing comprehensive services to the Head Start communities implementing cross-component integration dynamics. Nutrition Objectives flow through all Goals and through all components, which include Parent Involvement, Social Services, Health Services (including Mental and Disabilities), and Education. Overview 1995 - 1996 Due to a change in priorities (to accommodate the transition of Head Start delegate agencies into the Community-Services-Department format for managing Head Start programs), Nutrition Objectives under Goals One and Three were emphasized less during the past program year. The transition gave Goal Two's "Job Training and Employment of Head Start Parents" real opportunity and substance. This Goal became a major focus for the Nutrition Services Plan. However, cluster Objectives such as focused, cross-component interactions, Case Management formats, self-assessment, and prevention continued to be of utmost importance. Throughout the program year, moderate efforts continued in most phases of the Goals and Objectives. Current Status Coal One: Family Abuse Prevention and Intervention Because the proposed Expert Team on Prevention of Family Member Abuse was not assembled, "Healthy Attitudes Toward Food" - the nutrition training could not be implemented. During the year, however, both parent and staff nutrition training did include the concepts of child development and eating relationships that form the basis of"Healthy Attitudes" nutrition training (highlighting the importance of understanding developmentally-appropriate eating skills for preschoolers). In whatever fashion or format Goal One continues to be implemented, the Nutrition component will support staff and parent training as it relates to developmentally-appropriate eating behaviors and feeding relationships between preschooler and caregiver. 64 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Goal Two: Job Training and Employment of Parents Much effort and many staff hours were invested in this valuable Goal. The opportunity to proceed with Objectives supporting this Goal arrived in full force when the Community Services Department's Head Start program assimilated two Delegate Agencies, which then became known as GOP Central and GOP East. Noon aides were needed to set up family-style meals in the classroom for both a.m. and p.m. students. Parents were recruited, hired, and trained on the job (in food service skills and meal setup) according to Child Care Food Program Guidelines, Head Start Performance Standards, and local Health Department regulations. Approximately twelve parents were trained for the on-going noon aide positions, approximately four were trained for substitute positions, and one was additionally cross-trained as a food transporter substitute. Depending on program needs for noon aides in the 1996 - 1997 year, the Nutrition Service Plan will seek to implement Goal Two at whichever site offers opportunities to Head Start parents. Although the Goal is a program priority, how far-reaching it can be in Food Service will depend on funding resources and program needs, as determined by the Head Start Program Manager. Goal Three: Nutrition Education Objective One (a) and One (b) - first year Objectives (a) and (b): "Family Assessment as it Pertains to Food Access and Food Security" Although efforts to develop improved case management were at first sporadic and delayed by frequent changes in personnel, real progress became evident toward the end of this first year. These were steps needed to achieve Goal Three: "Family Needs Assessment" and "Helping Yourself To Community Foods." With formalized case management procedures now in place, Objective One will continue to be implemented in its second year. We also examined the proposed GOP West- Brookside Facility/Central Kitchen of the Child Nutrition Division as a SHARE site. Efforts to look into this possibility should continue. Although the Child Nutrition Division is anticipating some . remodeling of its Central Kitchen, this should not cause any concern regarding SHARE requirements for a site. 65 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Objective One (c) and One (d): "Foods and Me" and "Green Thumbs Club" During the first year, both the Child Nutrition Advisory Committee (staff and parents) and the Policy Council Nutrition Committee (parents) were asked to contribute ideas for expansion of our current Cooking Projects portfolio, especially in the area of multi-cultural cooking projects. Each month, the Nutritionist issued a small poster of"Produce of the Month," suggesting simple classroom food projects that could be done easily. Hopefully these poster suggestions will continue, and later be assembled into the "Foods and Me" resource binder. Collaboration with the Master Gardeners Program of the University of California's Cooperative Extension of Contra Costa County loosened when one of our key staff members was transferred into another role and position within the Head Start Division office. "Green Thumbs" required focused attention for such a "hands-on" project, and little time was left for teaching staff or family service staff to maintain the effort. The seasonal characteristic of this project also made it imperative to start early (or postpone it until the 1996 - 1997 school year) in order for the children to have a successful harvest and a satisfying experience. Objective One (e): "The Way Grandma Used to Cook" "Empty Tummy, Empty Cupboards" was developed as a first-year effort to establish interest in low-cost, low-calorie cooking classes offered to Head Start parents. The key concepts were low-cost meal ingredients, multi-cultural recipes, and health benefits. Parent classes were conducted in two different locations, at two different times, in both GOP West and GOP Central. By the time GOP East was assimilated, it was too late in the program year to schedule classes during parent meetings.) For the upcoming year, two kitchen locations would be ideal - the Child Nutrition Division Central kitchen, and the Lavonia Allen Center kitchen. They would be large enough to accommodate several participants safely. The Head Start Nutritionist, the Child Nutrition Division Nutritionist, or an EFNEP Program Representative would be ideal staff to continue planning for implementation of "The Way Grandma Used to Cook." Component Services Plan Update The Nutrition component will continue to work on Goals One through Three, and assess the impact of actions taken in the program year 1995 - 1996. Staff will survey which parents are interested in further education. The Program Manager 66 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Assistant Health / Nutrition will create a draft template of"Helping Yourself to Community Foods," "Foods and Me," and "Green Thumbs Club," and will conduct a parent workshop on cooking skills. Integration of Nutrition and Health into one component will be emphasized, with stress on prevention of life-style diseases (following recommendations of the Final Follow Up Visit Report enclosed in the letter dated June 26, 1996 from the Head Start Program Specialist to the Chairman of the Board Of Supervisors). 67 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION E, ... . ....... Philosophy Parents are the foundation cornerstone of the growth and success of their children, their communities, and of themselves. Parents are also people with individual strengths, abilities, and knowledge - all of which must be respected and accepted. Here at Contra Costa County Head Start, we assist them by touching families and making a difference. Our overall goal is to develop a greater degree of independence among families and the decisions which impact their lives. Overview 1995 - 1996 This narrative will provide information on the Contra Costa County Head Start Parent Involvement Program's accomplishments, and on what remains to be done. Parent Involvement's focus was on education, self-reliance, and direct involvement in the program and communities. Head Start assisted parents in taking control of their own lives, by providing continuous opportunity to educate themselves on becoming advocates for their children, families, and communities. With the assistance of all components, parents were empowered to face any obstacles in their paths to achievement of their goals. The outcome of our review by the Federal Regional Review Team was that we needed to restructure our Policy Council - to make it more effective in serving families. Restructuring began by making the Policy Council more reflective of the Grantee-Operated program's parents. The Review Team also recommended that we restructure our committees, and the Policy Council agreed. Parents serving on these committees felt that combining committees would assist members in completing their work. As a result, Policy Council Chair sent this task to the Program Development Committee, where restructuring of the committees took place, and was then approved by the Council. Committees Were Restructured as Follows • Mental Health, Parent Involvement, and Social Services Committee • Education, Training/Technical Assistance, and Disabilities Committee • Health and Nutrition Committee • Personnel Committee 68 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION • • Program Development and Evaluation Committee • Executive Committee • Fiscal Committee Parents and staff agreed with the Regional Review Team 's recommendation to restructure - and with the letter of understanding which clearly defined where we needed to concentrate our efforts. When we attempted to accomplish all of the goals of the Parent Involvement Component, we found it impossible to make the monumental strides we had written in our plan for Goal One during the program year 1995 - 96. Goals Two and Three were completed for 1995 - 96. The long, intense process of bringing our program into compliance - while providing structure needed by staff and parents to ensure the supply of quality services to children and families - included refinement of policies and procedures already in place (and development of new ones as needed). Per our Policy Council By-Laws, all policies and procedures had to be approved by the Policy Council and the Board of Supervisors. Policy Council has approved (or provided input on) the following Policies, Procedures, and Systems from November, 1995 to July, 1996: • Blood Protocol • Bus Procedure • Case Management Procedures • Child Care Reimbursement Policy • Coded System for Individualization of Lesson Plan • Community Complaint Procedure • Disabilities Procedure Manual • Implementation Plan • Monitoring Procedures • November 16, 1996 Planning Procedure for Grant Application Package • One-Time Funding Grant • Parent Emergency Fund • Personnel Policy and Procedures Manual • Procedure for Confidentiality Policy • Proposed New Structure for Teams One through Four • Restructuring of the Policy Council • Selection Criteria • SELPA Interagency Agreement • Shared Decision Making • Transition Policy • Van Procedures 69 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Regular Monthly eetino Number of Name or Topic of Meeting Meetings Held • Family Child Care, and Home Base Parent meetings 200 • Policy Council Regular Monthly Meetings 11 • Parent Leadership Training 16 • Policy Council/Site Officers Training Meetings 16 • Monthly meetings of the Policy Council Committees 57 • Child Abuse Training Meetings 27 Workshops. Classes. and Volunteers • Nutrition Workshops 16 • Job Accessibility Workshops 16 • Transition Team Meetings 18 • Total Number of Volunteers 1,064 • Gasses with Volunteers Present 43 • Total Number of Volunteer Hours 41,751 • Volunteer Hours of Head Start Parents 38,828 Other Activities Staff and parents of the Parent Involvement Component have played a major role in the transition by representing employee peers and parents at weekly Transition Team meetings. Parents and community members rarely volunteer- because they are not sure how they can be useful. To encourage their participation, we are organizing a Volunteer Orientation Workshop. The orientation will be offered several times throughout the year to educate, and put at ease, those who wish to assist our program. We have created a "Volunteer Pool" which will assist families and community members to become part of the Head Start Program, and to develop new skills (or improve on skills they already have). We have had a horticulturist from the University of California's Cooperative Extension test the soil at sites where community gardens will be established for Head Start families. Notified of our project, seed companies across the country have very graciously sent thousands of seeds for the children to plant, watch . grow, and harvest. 70 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Current Status Currently, Parent Involvement staff and parents are very involved in the restructuring process of the Contra Costa County Head Start program. We have attended many meetings dealing with organizational charts, systems of reporting, information needed, responsibilities, and positions needed to provide quality services to children and families. We continue to provide information and training on gardening to parents and staff- to ensure that our children's gardens will grow. As mentioned earlier, we have selected the best growing areas of Head Start sites throughout Contra Costa County, and have had a horticulturist test the soil. When we sent letters to seed companies around the United States to let them know what we were doing, and of our need for catalogues, the companies donated thousands of packets of seeds instead! (One seed company requested that we try a new type of seed grown very successfully in the eastern part of the country. The supplier was not sure how it would do in a Northern California climate. We were sorry to say, "Not well at all" - but it certainly was educational, and fun for the children and families.) Due to the interest of staff and parents in providing quality assistance to our program, a "Volunteer Pool" has been created. The Volunteer Center of Walnut Creek, which conducts outreach in the Contra Costa County community, is assisting Parent Involvement in setting up a Head Start Volunteer Center-to bring parents into our classrooms, centers, Grantee office, and Board of Supervisors' meetings and offices. Research done by the Head Start staff is being combined with input from the Volunteer Center in a collaborative effort. We are also developing an Orientation System for parents and the community. Our objective is to increase the levels of comfort and information volunteers have before they enter the classroom, center, or Grantee office. Before they begin working as volunteers, they will have information on: • The requirement of TB testing; • The importance of In-kind (and why we must collect it); • Contra Costa County Head Start's performance standards; and • The 1-30 Implementation Plan. Component Services Plan Update Implementation of Goal One - Family Abuse Prevention and Intervention - was delayed nine months. This action was taken as a result of the Federal Review which took place the week of February 19, 1996. Despite the fact that Goal One was deferred, Grantee was still able to offer Family Abuse Prevention and 71 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Intervention training to parents and staff. However, at the direction of the ACF (and with approval of the Policy Council), the primary goal for Year One became restructuring of the Contra Costa County Head Start organization. Now that we have chosen locations for gardens at each of our Head Start sites, it is our hope that "Children's Gardens" will provide: 1) exciting experiences for children who plant seeds and watch them grow, and 2) knowledge to families on how to grow food for themselves. To assist the Social Services component with job opportunities, the Parent Involvement component will offer workshops to parents on interviewing, dressing for a job interview, resumes, filling out job applications, and looking for a job. Commencing with the beginning of the Head Start school year, staff will receive training to familiarize them with the Parent Involvement component, and the documents within that component, such as: • Community Complaint Procedure; • 1-30/70.2 Implementation Plan; • New Structure of the Policy Council; • Policy Council By-Laws; • In-kind -the regulations, forms this agency will use, and what can and cannot be used as In-kind; • OSPRI Staff will have the opportunity to attend monthly Parent Involvement component training to check for compliance issues; this will be on-going training. 72 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION PhilosoPhv It is the philosophy of the Social Services component of Contra Costa County Head Start to empower families; to support them in their own efforts toward self- sufficiency and improvement in the condition and quality of family life. The Social Services component also ensures that eligible children are provided systematic enrollment regardless of race, sex, creed, color, national origin, or disability. Through adoption of the "Family Wellness" model presented by the Mental Health component, and through close collaboration with all other components, the Social Services component strives to: • Educate and inform parents regarding the availability of community resources; and • Facilitate the use of such resources. Overview 1995 - 1996 The Contra Costa County Head Start program has grown tremendously in the last year, requiring formation of a Social Services Task Force for the development of standardized policies and procedures - that all three areas of the Grantee-Operated program could follow. While much of our energy and focus was directed toward correcting deficiencies found during the 1995 Federal Review, the Social Services component continued to pursue the Goals, and to fulfill the Year One Objectives of the 1995 Basic Grant Application. In particular, Social Services took the lead in the first two Goals: Family Abuse Prevention and Intervention, and Job Training. Social Services also assisted the Nutritionist in fulfilling Objective one of the third Goal, Food Access, by facilitating a broader use of community resources. This has been a year of major change and transition; we look forward to implementing all that we have developed in order to ensure quality in the Contra Costa County Head Start program. Current Status The Social Services component continues to maintain an Outreach and Recruitment Process that assures the systematic enrollment of eligible children, with special emphasis on children with disabilities. With guidance and direction from the Disabilities component, including utilization of its comprehensive Disabilities Recruitment Plan, the Social Services component has forged relationships with organizations such as CARE (Center for the Access of 73 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Resources and Education), so that enrollment opportunities are continually made known and quickly filled. New selection criteria have been developed - based on the needs of the community as stated in the Community Needs Assessment and approved by the Policy Council - and has been implemented for the 1996 - 97 program year. In addition, a new Family Needs Assessment tool and a Family Action Plan have been developed. We believe these new documents provide information more pertinent to the business of responding to the needs of our families. All of our documents have been developed with the eventual implementation of the management information system, Child Plus, in mind. Collaboration with the WIC (Women, Infants, Children) program enabled over 80 percent of our Head Start children to be enrolled in WIC. In September of 1995, the Contra Costa County WIC program announced it was targeting Head Start to fill the majority of its 1,500-plus newly-funded slots. A major campaign was .launched, including an incentive program for teachers with the highest percentages of WIC enrollees in their classes. The result was phenomenal - over 80 percent of our families had gained better access to nutrition! Collaboration with GAIN (Greater Avenues to Independence), PIC (Private . Industry Council), and JTPA (Job Training Partnership Act) resulted in exciting, innovative plans for a job training program aimed at training Head Start parents (as well as other eligible members of the community) to be child care providers. With the advent of welfare reform - and the mandated movement from public assistance to gainful employment- child care will be of major concern. This job training program is designed to fulfill both needs: employabilityrd child care. Translation services have been of major concern, particularly in the GOP West area, where there has been a need for written materials translated into Mien and Lao. To meet this need, Contra Costa County Head Start has entered into a partnership with the Even Start program in Richmond. Clients and staff of the Even Start program translate vital written materials, and Head Start provides services to Even Start families enrolled in the Head Start program. Component Services Plan Update Of utmost importance and impact to the Contra Costa County Head Start Social Services component- and to the entire program - is the long-awaited implementation of Child Plus. Plans are now underway to have Child Plus on line by January, 1997. The first module set for implementation is that of "Applications, Selection and Enrollment" - all of which are the responsibility of the Social Services component. In anticipation of this event, the Social Services Task Force has been charged with a new task (at the direction of the Child Plus consultant to the 74 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Grantee): reviewing the forms, procedures, and systems in place to ensure that they are compatible with requirements of the Child Plus Management Information System. Our newly-designed tools (such as the Family Needs Assessment, Family Action Plan, and Selection Criteria) have already been determined to be Child Plus-"ready," but many other tools are not. The Social Services Task Force is prepared to meet this challenge with enthusiasm. Also of major significance to the program, as evidenced by a recent staff survey, is the creation of a viable Volunteer program. The Social Services, Mental Health, and Parent Involvement component managers have been working diligently on this program, with direction and support from the Volunteer Center in Walnut Creek. The Volunteer program will initially involve classroom volunteers, expanding to other volunteer positions as the program evolves. A Case Management system has also been established and approved by the Policy Council; it will be implemented at the beginning of the 1996 - 97 program year. Social Services staff will play a major role as part of the "nucleus" of the Case Management team, along with Education and Health staff. With this new system comes a profound understanding that our new Family Needs Assessment tool and Family Action Plan are central to the Case Management process. 75 • .............. ................ `...... .. :. ............... ...................... ..... .... ..... 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Co....un.......... ty mm . . . ... ...................... .................... ... ............................................ ... ................................... ......................... De ......... ...... ............... p........artment ................ .... . .. Head Start .................. ........ CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Philosophy The Grantee's philosophy regarding Training and Technical Assistance is to provide training to staff and parents that will: • Strengthen program quality; • Achieve a greater degree of staff and Family Wellness; • Provide an environment which encourages /supports enrichment of self- esteem; • Promote acquisition of skills to address and overcome barriers; and • Enhance daily services to children and families. Training and Technical Assistance funding provides comprehensive, cross- integrated services and resources for: expansion of career development; increased skills for efficient job performance; increased knowledge/skills of major decision-makers; and empowerment of increasing numbers of parents and staff who provide Head Start services. Overview of 1995 - 1996 Below is an update on the use of training funds during the 1995 - 1996 operating year. Information is included for the fall of 1995, as some planned activities had not taken place when the previous (1994 - 1995) update was submitted. Most of our training activities focused on issues associated with program deficiencies or compliance, per the 1995 ACF Review. As a result, some activities could not be achieved as planned. A County-wide cross-component training session was conducted for staff and parents in October, 1995. Participants had four choices from which to select topics to meet their interests / needs. These topics, specified in the Training Needs Assessment from the spring of 1995, included: • Roles of Managers; • What Is Shared Decision-Making? • Program Oversight Responsibilities of the Board of Directors; and • Developmentally Appropriate Activities and Practices for Preschoolers. Training was provided for new and returning members serving on the Policy Council, Policy Committees, and Board of Directors. Focus was on 1-30; Roles . and Responsibilities of Policy Council / Policy Committee Members; and on the Board of Directors - regarding their major decision-making role in the Head Start 76 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION is program. During the summer months (prior to preparation of our annual application), training on "Grant Writing" and "Plan Development" was provided to managers, coordinators, and administrators. Staff and parent training needs associated with the QIP were addressed. Training focused on revised and/or written procedures. We worked diligently throughout the year to restore and improve the quality of our program. Some areas covered included procedures related to: - Budget - Monitoring - Implementation Plan - Transition - In-Kind - Use of selected forms - Blood Protocol As new staff and parents join the program during the forthcoming year, additional training is planned. Through the use of 1995 training funds , staff and parents were able to attend more conferences. Some were "out of state /out of area," such as: NAEYC - Four Grantee staff attended the conference in Washington, D.C.; NHSA- Staff and parents attended the New Orleans conference, and brought back materials / ideas for use in our program; ADAPPT- Both staff and parents attended the Regional Training Conference in Oakland, CA.; Teacher Training Center- GOP and DA staff attended special training in Santa Clara County. While our Three-Year Goals outlined in the 1995 Training Plan were not fully addressed this year, several planned and related activities took place on a County-wide basis. They included: • Child Abuse and the Law - two sessions; • Mental Health and Family Wellness -two sessions; • Reading the County Job Announcements - one session for parents; • Sample Criteria for Selection of Family Abuse Trainees; • Setting Up A Job Apprenticeship Program -job training for parents; • Low-Cost Meals - handouts on preparation provided monthly; • Nutrition Education - two sessions for parents; • • Resources for Access to Food - made available in all programs; • Hiring Procedures Within the County - one training session provided to Head Start central staff by department personnel; 77 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION • Technical Assistance on Budgetary Matters - provided to our delegate agencies by a Certified Public Accountant; and • Computer Training Classes - attended by Head Start central staff. Training sponsored by the County Training Institute was available to, and utilized by, staff as part of continued professional development. Other training-related activities included: • Reimbursement of child care expenses to parents who attended training sessions; • Assistance to Grantee staff on development of a Community Needs Assessment (CNA); and • Child Plus Management Information Systems training (DA/ Grantee-oriented) Current Status A Training Needs Assessment for the 1996 - 1997 program year has been conducted in each geographical area of Contra Costa County, by component and cross-component. Training needs of Head Start staff and parents will now be identified and tracked via database, beginning with the new funding cycle (1997). Information from the Needs Assessment is incorporated in the training activities for 1997. Additional training is addressed in a separate application for"one-time- only"training funds (which primarily covers management training). During 1996, feedback from each of our Head Start programs indicated a need for more funds to support local training activities. In response to this stated need, the formula for allocation of training funds to each area program (DA/ GOP) has been increased from $7.00 per child to $10.00 per child served in each area of Contra Costa County, plus $500 additional dollars as a base. Each DA/GOP area submits a plan to show how it will use allocated training funds. Remaining funds are to be utilized by the Grantee in sponsoring County-wide training from all DA/ GOP areas on topics of common interest/ need and other training-related activities. We have increased allocations to Child Care for Parents; which will encourage more parents to attend training. More staff are seeking financial support to defray the cost of college tuition (for career and continued professional development). Fees for the cost of computer classes are also included - to increase staff computer literacy skills. There has not been a demand for enrollment in the CDA program. However, there has been recent inquiry about the bi-lingual CDA, so an allocation has 78 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION been included to support any pending request for this program year. Most of our teaching staff has chosen to take courses for the Children's Center Permit (including renewal) or courses for various degree programs. Our Grantee requires all Head Start teachers with primary responsibility for instructing classes to have Children's Center Permits (CCPs) - or to obtain them shortly after employment. This means that our teaching staff complies with the Federal mandate for Teacher Qualifications, effective September 30, 1996. We plan to replenish /expand our supply of training resource pamphlets for all components, purchase reference manuals for different component needs, and provide other training material (such as videotapes, training filmstrips, etc.). 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V 0) s o o •- ca — Q a g O 0 y t O O �. t� ._ .0 O VMJF- VVcnI F- DDV1- QNH Wad H SZ O zQ O0V J a a a U� �O Z ►� o 92 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION -T&T A PLAN FOR GOP EAST HN Narrative GOP East supports the Training and Technical Assistance philosophy of the Grantee, and will continue to seek training that is free - and pay for training appropriate for staff and parents (as funds permit). Overview of 1995 - 1996 What follows is an update on the use of training funds during the 1995 - 1996 operating year. GOP East 's parents and staff participated in training sponsored by the Grantee on: • Techniques for Behavior Management in the Classroom; • Child Assessment; • Lesson Planning and Individualization; • Developmentally Appropriate Practices; • Mental Health / Child Abuse Prevention; • Preschool Science Curriculum training; • Low-Cost Meals / Nutrition Education; and • Resources for Access to Food Current Status A Training Needs Assessment for the 1996 - 1997 program year was conducted for GOP East, by component and cross-component. As a result, training needs of staff and parents will now be identified and tracked via database, beginning with the new funding cycle (1997). The Brentwood School District needed classroom space to serve its population, and notified Head Start that our Brentwood classroom would have to be moved off site. When we learned of this need, the window of opportunity to locate another facility was closing. Rather than have a break in service, GOP East chose as an option a Home- Based program for the twenty (20) children who had attended our Brentwood site during the 1995-1996 program year. Our decision was approved by the stakeholders and ACF's Regional Office. The Home Base Specialist for GOP Central will train and direct our Home Base staff for GOP East. 93 a, rn c7coo 0v 00 to00 0 0 0 c LnM 0 c c (0 0 fA 69 O r N 3 M m = 0 64 69JR fA '�• Q) CO cc C C .N. LL C N N a C N C a " p U = 3 U `0 a y � L c� o U c4 M a o N N C c0 c>p a� Ow C p c6 L O WE 0 w U CO O C f6 c6 fn EO N w .0 L7. . 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CD 0 LJJ ` N O O' C) et 1 0 Il N U 'Q O M W) r r ii>' O Z vl� H CO) Q W J a Q Z a a LL. �- � W cm �+ O y of O >- O L Q y COt0 y .•. d g Q O ++ Oy. is C y a N 1 C O O O L j:L .� O d �-' m.iU 0 C7 O V 0 'o, M fA CL Fy., a3 4);V �IJ1= V NF Qp eb QF xZ 0 �U J a IL Na O�- VZ Z� 95 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION • w ' > Philosophy We support the overall philosophy of the Grantee in regard to Training and Technical Assistance. GOP Central's goal is to promote quality support and provide extensive services to every Head Start child and family. Our mission is to deliver a comprehensive child development program, and to provide family support services. Overview of 1995 - 1996 GOP Central's parents and staff participated in the Grantee's training in the fall of 1995 relating to: • Roles of Managers; • Developmentally Appropriate Activities and Practices for Children; • Program Oversight Responsibilities of the Board of Directors; and • • Shared Decision-Making Current Status Due to the elimination of a Head Start classroom at the Brentwood School in GOP East's area - and conversion of that classroom to a Home-Based operation - our Home Base Specialist for GOP Central will train and direct Home Base staff for GOP East. GOP Central participated in the Training Needs Assessment completed for the 1996 - 1997 program year. Our parents decided on the following priorities: Parent and Staff Education Travel For educational travel expenses, we will allocate $1,200 for our parents (and one staff member) to attend local conferences and training, such as: • East Bay Child Association (EBCA); • Association of Directors, Associates, Parents, and Partners Together (ADAPPT) Our 1996 - 1997 program Goals and Objectives state that employability and job training represent the most significant concern expressed by Head Start families. 96 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION We found that when parents attend Head Start conferences: 1) they deal with Family Wellness issues more effectively; 2) they become more sensitive to the problems of family violence and abuse; and 3) they increase their networking and communication skills with Head Start parents from other geographical locations. Resource Materials for Staff and Families Another priority is to assist our staff to increase their professional skill level. It is our hope that they will become our trainers, passing on their newly developed knowledge to Head Start children and parents. GOP Central would like to establish a Mental Health and Education library. The library would be furnished with information on current mental health and child development practices. Our intent is that Head Start parents would take developmentally appropriate, hands-on activities to their homes to teach their children. We estimate the cost of resources, supplies, and services to be $1,180. 97 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION-T&T A PLAN FOR GOP WEST Narrative GOP West supports the Training and Technical Assistance philosophy of the Grantee, and will continue to promote quality within the program. Overview of 1995 - 1996 Cross-component integration was implemented (and continued throughout the program year). We focused on the following areas: • Developmentally Appropriate Practices; • Individualized Lesson Plan development; • Family Substance Abuse; • Behavior Modification; • Lesson Planning and Individualization; • Parent Participation throughout the program; and 0 Nutrition Education Responding to the ACF Review citing compliance problems, we improved our training in the areas noted. Current Status A Training Needs Assessment for the 1996 - 1997 program year was conducted (by component and cross-component personnel). Training needs of our staff and parents were identified, GOP West's program will continue to address those needs, beginning with the new funding cycle (1997). 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O - > _ o = 0 Z o w _ o, _ o m c E - c a L - E — a� = m m co a .- m -0 y 'p N U N m .. O m }O U w I- - Z E= c �a m - U L J d - - C N a a� 0 - _ o 0 a L- N O 0 =0 c O c - O 101 a� Ur � F- � E � a� t- _ a� 0 0 LO N 64 409, v LL N d - w c O N N C C e6 > <a Z N > > N ti MEWinoa Eww0 vs a os c c a� 0 0 L' E •a ca } o COL a: ` w' w' :x": (n co v O O d ili F f^ o v' V N W W L fa 0 � C 0) C ` 0 >a4€z isS> Ncu r ND CL O € fn o!f a >. >. CL m m H ca 0 M — O +- C _ � C C O N c :� O a) a E cam E o � � o C O N a >'<< O (D v FQ-a O » €?> 0 0 ca c U)I- 0 � ma C c - Orn c a6 O > t _ ca ¢F o ° " O O ac W O a E H x i c a �. •�CO) w o ca zQ �U - CL o a a� .0 r. 00 0 O � O C -102 O O O O O O t� Nffl N O c C O ... ` •C f6 y C C O (D �p 7 V lq W H C7 c c d ` N >s H E N E y c O -r CL !! CO c .O� CO c .. y .2 N ._. EO C ti Q W a Q W a os r � r aj (n N C m ::' C CL O N1 cc O Q C • N O N E W - O — a. f!1 a c C c a jay m, LV L °o o °o U0 0 m m m Q Q Q L C _ O 7 O U) h C m o) M Q. f�0 N > > >. E <m. mm E- a � o N > — N W > p 3 Otm cg - O � 9 C . - 0 'cN O N o = E cm Wa .Oo LUd '.of0• _ D CL m �° m N o > 3 —ami 3.- cNocO .o� �co Oad N •p = c �o m — N0 CL O 0W rwO ° - o 0Z vO N CC C _ W a C7 C7 E o ¢ ¢ 3 z� s �Q c O V m O O J - CL O �. IL H OF' >' ti<`<` a O10 8 C p o f ma, o > aNo op c N o3 v C7 a� 10 1 Z U Z 0000' 000 0' ti �A: �000OtO ti N etd tONOr d Q 2 Q a � U � Z � = Z - W O ~ Q v � z _ Q J IL z z woom : w L' LL � O ti a � � � � rte"' •L; `_' , p iaCL ° CC c ZLL � Osdc C� Np o c a W~ SZ O ZQ U J a �a Na v� 104 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION ....................................��.. T . :..:........ ..................... ........................:.::...........::::::::.:::: ::: .; . .:.::.::..:.:<::.. Introduction Contra Costa County Head Start has been allocated $43,146 in additional funding - to enhance transition activities for children and families moving from the Head Start program into the local school system. This funding increase will enable the Grantee to strengthen and elaborate upon the current transition plan, supporting our commitment to ease the transition process for Head Start children and families. Although all Contra Costa County Head Start programs have been engaged in transition planning and activities, we need a comprehensive / collaborative Transition Program - based on formalized, inter-agency agreements with community schools, supported by a designated Transition Coordinator. Proaram Narrative Contra Costa County Head Start proposes to use this funding increase to design a transition program in the following manner: Staffing - Grantee proposes to hire a part-time Transition Coordinator who will be responsible for planning, coordinating, and implementing the Transition program. The process of transition is complex, requiring coordination of such tasks as: • Training of parents and staff(both Head Start and Public School); • Preparing children for transition; • Working with school staff to develop inter-agency agreements, policies, and procedures; and • Facilitating transition activities i.e., field trips, Advisory Committee meetings, and joint in-service events. Because the transition process is viewed as a continuum, requiring year-round involvement and coordination, a Transition Coordinator is necessary for success of our program. "Transition Assessment" - Before initiating any planning, the Transition Coordinator will need to conduct a "Transition Assessment' to examine current practices; needs; resources available; community interest; and other factors impacting transition planning and implementation. Because Contra Costa 105 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION County covers such a large geographical area, and Head Start children go into many different elementary schools, a "Transition Assessment" is critically necessary during the first year of the program. Development Associates (the TASC for Contra Costa County) has agreed to assist us with this Assessment. Transition Advisory Committee - Our Transition Coordinator will establish a Transition Advisory Committee composed of Head Start parents (past and present) and staff(Head Start and Public School). Each member of the Committee will be an integral team player, responsible for fostering solid partnerships necessary for success of the program. To ensure that information is shared by the Committee with those not on the committee, agendas and minutes of each meeting will be made available (per the Brown Act and the Better Governance Ordinance). The Transition Coordinator will make written reports monthly to our Head Start Policy Council and management staff(including our Delegate Agency Directors), and to any school district groups requiring them. There will also be a mechanism to inform the community-at-large of various activities and events of the Transition program. In April of 1997, the Advisory Committee will host a Transition Fair, where participants in the transition process can meet one another, share ideas, and engage in activities. Our Transition Coordinator will develop a tool to evaluate the program, so improvement can be made where weaknesses exist, and successes can be celebrated. The Advisory Committee will evaluate / monitor progress during Year One. At the end of Year One, Advisory Committee members will be given formal recognition for their hard work and commitment to the children and families of Head Start. Comprehensive Transition Plan - Results of the "Transition Assessment" will be used by the Committee to develop a Comprehensive Transition Plan -which will address four critical elements identified as necessary for positive transition experiences. The four criteria for success, and services which will meet them, are as follows: 1) ". . . on-going communication and cooperation between Head Start staff and their counterparts in schools and community programs" A finding of the ACYF (Administration for Children, Youth and Families) study, conducted on the first 15 Transition Demonstration Projects funded in 1986, indicated that involvement of top-level school officials seemed to set the tone for school staff commitment to involvement in Transition activities. Our Transition Coordinator will seek out Contra Costa County's top-level school and community program officials, provide them with an overview of the Transition Plan, and ask for their support. 106 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Our Plan will call for formalized communication systems, resulting in inter-agency agreements delineating sharing of program policies and procedures. It will clarify issues such as transfer of records, joint parent meetings, in-services, and roles / responsibilities of all parties involved. Effective, positive communication and cooperation are keys to the success of this program. They must be given full consideration in developing all aspects of the plan. 2) ". . . educating and preparing parents for transition and for their continuing role in their children's education" Our Transition Plan will emphasize the role of the parent in the transition process, and will include activities reinforcing our belief that the parent is the primary educator of the child. Assessment will reveal any school program policies that appear to discourage / minimize the role of the parent. (A joint pre- service may be necessary, to educate school staff on the role of the parent.) Where problems persist, our Plan must delineate activities which prepare the parent to cope with issues involved. A Parent Training series will be held, based on needs indicated by the Assessment. Individual action planning and goal setting will follow each session, including issues facing parents at their children's assigned public schools. In the National Association for Schools of Excellence video entitled, "Saving America's Children - Achieving International Standard in American Schools: A Blueprint for Change," one of the eight principal issues requiring reform in American schools was Parental Involvement. Masters in education from Japan, Germany, Great Britain, and Canada urged American educators to acknowledge that parents have the greatest influence on the educational process. Parents must follow up for education to be effective. Parent activities need strengthening -especially parent education in the areas of techniques for assisting with homework and parenting classes. (This video will be a useful tool for our training sessions for both parents and staff.) 3) ". . . preparing children for and involving children in transition experiences" Contra Costa County Head Start successfully delivers services consistent with this element, and will do so with added support and information from the Assessment. Lesson plans include transition activities in the classroom, and field trips are.a common occurrence in the spring. Most, but not all, of our school counterparts work cooperatively with Head Start staff surrounding the issue of field trips. Our Transition Plan will strengthen these efforts, matching children with peers who will be attending the same school in order to reduce • anxiety. 107 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Our Transition Coordinator will develop a Public School Handbook containing information about the schools which Head Start children will attend. Our Handbook will help parents and staff familiarize children with their new school settings. (This element is critical to ease anxiety and negative experiences surrounding transition - by engaging children in such activities as storytelling and dramatic role playing.) A Volunteer Program is in development stage, with a pilot project to begin in late September. Focus of the pilot project is on classroom volunteers who assist in transition activities in the classroom (as well as other tasks when necessary). Eventually we will form a cadre of volunteers trained to assist in transition activities. 4) ". . . supporting and encouraging program continuity through the uniform use of developmentally-appropriate practices and curricula which sustain the involvement and support of families" The Transition Assessment will undoubtedly reveal divergent opinions and attitudes about developmentally-appropriate practices. Our Transition Plan will include strategies for dealing with these differences, such as curriculum presentations and workshops by both Head Start and school staff. Participants will gain an understanding of alternate teaching approaches. In addition, this will allow all parties to get accurate, unbiased information about programs. (Exchange of information fosters mutual respect and understanding - necessary ingredients of a well-functioning Transition program.) Most importantly, all parties involved must agree that program continuity is essential if transition efforts are to be successful. Regardless of differing approaches to educating young children, one element must remain consistent: developmentally-appropriate practices must be used. In the video mentioned earlier, "Saving America's Children...", school structure was another issue requiring change in American schools. The world's leading educators assert that American schools do not use appropriate curriculum for the most part. These educators urge that American schools have non-gradated classrooms for Kindergarten through third grade. They firmly recommend approaching each child at his / her individual developmental level (for the child to achieve success in school). The Transition Plan will minimize disparity in curriculum through work groups but - where disparity persists - our Plan must include preparation activities for parents and children, to assist them in coping with differences. Another way to minimize the effects of discontinuity in programming and curriculum is by supplying the receiving teacher with necessary records (in order to prepare the teacher for the developmental level of the child). As noted earlier, transfer of records will be addressed in the inter-agency agreements, so that vital information gets to the teacher receiving the child. Our Transition Advisory 108 CONTRA COSTA COUNTY HEAD START 1997 GRANT APPLICATION Committee will be a problem-solving forum for the transition process; the members may make recommendations to lessen discontinuity. Actual design and implementation of our Transition program is dependent to a large degree on results of the Transition Assessment. This proposal does not address specific issues facing Contra Costa County Head Start in our transition planning efforts, nor does it address specific strategies to be used in dealing with these issues. Our proposal describes the framework for a successful Transition program, which can easily be tailored to meet the unique needs of our community. It will support all strategies required for the effective delivery of services. Contra Costa County Head Start, in cooperation with our school counterparts and the children and families we serve, will deliver a comprehensive Transition program that will result in smooth transition, and encourage continuity in educational experience for our children and their families. 109 z �H L Z WF e n z o 0`1 7 e o 4 E � d A rE � A of „ a a o, El .......... Y _ � F z �j ILE H a. t _ g 1 E �A 110 1 i 1 ,,, 1 ,� �,�. ,� �� 1 i ```i �1 �, `1 1 ;` 'O i ..i G 1 1 OMB APPROVAL No.0348-0040 ASSURANCES-- NON-CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have questions,please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case,you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal the Drug Abuse Office and Treatment Act of assistance, and the institutional, managerial and 1972 (P.L. 92-255), as amended, relating to financial capability (including funds sufficient nondiscrimination on the basis of drug abuse; to pay the non-Federal share of project costs) to (f) the Comprehensive Alcohol Abuse and ensure proper planning, management and Alcoholism Prevention, Treatment and completion of the project described in this Rehabilitation Act of 1970 (P.L. 91-616), as application. amended, relating to nondiscrimination on the 2. Will give the awarding agency, the Comptroller basis of alcohol abuse or alcoholism; (g) §§ 523 General of the United States,and if appropriate, and 527 of the Public Health Service Act of the State, through any authorized representative, 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as access to and the right to examine all records, amended, relating to confidentiality of alcohol books, papers, or documents related to the and drug abuse patient records; (h)Title VIII of award; and will establish a proper accounting the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 system in accordance with generally accepted et seq.), as amended, relating to non- accounting standards or agency directives. discrimination in the sale, rental or financing of 3. Will establish safeguards to prohibit employees housing; (i) any other nondiscrimination from using their positions for a purpose that provisions in the specific statute(s) under which constitutes or presents the appearance of application for Federal assistance is being made personal or organizational conflict of interest, or and 0) the requirements of any other personal gain. nondiscrimination statute(s)which may apply to 4. Will initiate and complete the work within the the application. applicable time frame after receipt of approval 7. Will comply, or has already complied, with the of the awarding agency. requirements of Titles II and Ill of the Uniform Relocation Assistance and Real Property 5. Will comply with the Intergovernmental Acquisition Policies Act of 1970 (P.L. 91-646) Personnel Act of 1970(42 U.S.C. §§4728-4763) which provide for fair and equitable treatment of relating to prescribed standards for merit persons displaced or whose property is acquired systems for programs funded under one of the as a result of Federal or federally assisted nineteen statutes or regulations specified in programs. These requirements apply to all Appendix A of OPM's Standards for a Merit interests in real property acquired for project System of Personnel Administration (5 C.F.R. purposes regardless of Federal participation in 900, Subpart F). purchases. 6. Will comply with all Federal statutes relating to 8. Will comply with the provisions of the Hatch nondiscrimination. These include but are not Act (5 U.S.C. §§ 1501-1508 and 7324-7328) limited to: (a)Title VI of the Civil Rights Act of which limit the political activities of employees 1964 (P.L. 88-352) which prohibits whose principal employment activities are discrimination on the basis of race, color or funded in whole or in part with Federal funds. national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 9. Will comply, as applicable, with the provisions §§ 1681-1683,and 1685-1686),which prohibits of the Davis-Bacon Act (40 U.S.C. §§ 276a to discrimination on the basis of sex; (c) Section 276a-7), the Copeland Act (40 U.S.C. § 276c 504 of the Rehabilitation Act of 1973, as and 18 U.S.C. § 874), and the Contract Work amended (29 U.S.C. §§ 794), which prohibits Hours and Safety Standards Act (40 U.S.C. §§ discrimination on the basis of handicaps; (d) 327-333), regarding labor standards for the Age Discrimination Act of 1975, as federally assisted construction subagreements. amended (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (e) STANDARD FORM 424D (4-88) PRESCRIBED BY OMB CIRCULAR A-102 AUTHORIZED FOR 4"AL REPRODUCTION 10. Will comply, if applicable, with flood insurance 13. Will assist the awarding agency in assuring purchase requirements of Section 102(a) of the compliance with Section 106 of the National Flood Disaster Protection Act of 1973 (P.L. 93- Historic Preservation Act of 1966, as amended 234)which requires recipients in a special flood (16 U.S.C. 470), EO 11593 (identification and hazard area to participate in the program and to protection of historic properties), and the Ar- purchase flood insurance if the total cost of in- chaeological and Historic Preservation Act of surable construction and acquisition is $10,000 1974(16 U.S.C. 469a-1 et seq.). or more. 14. Will comply with P.L. 93-348 regarding the 11. Will comply with environmental standards protection of human subjects involved in re- which may be prescribed pursuant to the follow- search, development, and related activities ing: (a) institution of environmental quality supported by this award of assistance. control measures under the National Environ- 15. Will comply with the Laboratory Animal Wel- mental Policy Act of 1969 (P.L. 91-190) and fare Act of 1966 (P.L. 89-544, as amended, 7 Executive Order (EO) 11514; (b) notification of U.S.C. 2131 et seq.) pertaining to the care, violating facilities pursuant to EO 11738; (c) handling, and treatment of warm blooded ani- protection of wetlands pursuant to EO 11990; mals held for research, teaching, or other (d)evaluation of flood hazards in floodplains in activities supported by this award of assistance. accordance with EO 11988; (e) assurance of Poison- project consistency with the approved State 16. Will comply with the Lead-Based Paint Poison- . management program developed under the ing Prevention Act (42 U.S.C. §§ 4801 et seq.) Coastal one Management Act of 1972 (16 which prohibits the use of lead based paint in U.S.C. §§ 1451 et seq.); (f) conformity of Fed- construction or rehabilitation of residence eral actions to State (Clear Air) Implementation structures. Plans under Section 176(c) of the Clear Air Act 17. Will cause to be performed the required finan- of 1955,as amended (42 U.S.C. § 7401 et seq.); cial and compliance audits in accordance with (g) protection of underground sources of drink- the Single Audit Act of 1984. . ing water under the Safe Drinking Water Act of 18. Will comply with all applicable requirements of 1974, as amended, (P.L. 93-523); and (h) pro- all other Federal laws, executive orders, regula- tection of endangered species under the tions and policies governing this program. Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related to protecting components or potential compo- nents of the national wild and scenic rivers system. Signature ofuthorizeertifying Official Title 0, 7 / Executive Director Application anization Date Sub fitted Contra Costa County Head Start 2425 Bisso Lane, Suite 120 )G� Concord,CA 94520-4830 / SF 424B(4-88)BACK 112 CERTIFICATION OF HEAD START ADMINISTRATIVE COSTS We Contra Costa County, Board of Supervisors have reviewed (Name of Grantee) 45 CFR Part 1301.32 and certify that the development and administrative cost to administer the Contra Costa Count Head Start Program for the program year January 1, 1997 through December 31, 1997 will not exceed 15 percent of$ 7,873,483.00 (total Federal and non-Federal cost for programs accounts 20 through 22). Documents substaining administrative costs are available in our files for review by auditor and Office of Human Development Services/Health and Human Services Personnel. 5 S nature,Cerufyutg Date 7 HDS GRANTS MANAGEMENT "?AMCST•O 113 CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Alternate I A. The grantee certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about -- (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a): (d) Notifying the employee in the statement required by paragraph (a)that, as a condition of employment under the grant, the employee will-- (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; (e) Notifying the agency within ten days after receiving, notice under subparagraph (d)(2) -from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted-- (1) Taking appropriate personnel action against such an employee, up to and including termination; or Pagn 4of 2 (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee shall insert in the space provided below the site(s)for the performance of work done in connection with the specific grant: Place of Performance (street address, city, county, state, zip code) Contra Costa County Head Start 2425 Bisso Lane, Suite 120 Concord, Contra Costa County, California 94520-4830 Signature of Authorized Certifying Oficial Typed Name and Title / Scott Tandy,Executive Director Application rg ization Date Submitted Contra Costa County Head Start 2425 Bisso Lane, Suite 120 October 1, 1996 Concord,CA 94520-4830 DRUGFRE LDDC PaMOIV 2 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS-- PRIMARY COVERED TRANSACTIONS By signing and submitting this proposal, the applicant, defined as the primary participant in accordance with 45 CFR Part 76, certifies to the best of its knowledge and believe that it and its principals: a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency; b) have not within a 3-year period preceding this proposal been convicted of or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzelement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c) are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumberated in paragraph(1)(b) of this certification; and d) have not within a 3-year period perceding this application/proposal had one or more public transactions(Federal, State or local) terminated for cause or default. The inability of a person to provide the certification required above will not necessarily result in denial of participation in this covered transaction. If necessary, the prospective participant shall submit an explanation of why it cannot provide the certification. The certification or explanation will be considered in connection with the Department of Health and Human Services' (HHS) determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification of an explanation shall disqualify such person from participation in this transaction. The prospective primary participant agrees that by submitting this proposal, it will include the clause entitled "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion -- Primary Covered Transactions," provided below without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. Signature of Authorized Certifying Official Typed Name and Title Scott Tandy,Executive Director Application Organization Date Submitted = Contra Costa County Head Start 2425 Bisso Lane, Suite 120 = Concord, CA 945204830 DEBAR.DOC 116 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION-- LOWER TIER COVERED TRANSACTIONS (TO BE SUPPLIED TO LOWER TIER PARTICIPANTS) By signing and submitting this lower tier proposal, the prospective lower tier participant, as defined in 45 CFR Part 76, certifies to the best of its knowledge and belief that it and its principals; a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. b) where the prospective lower tier participant is unable to certify to any of the above, such prospective participant shall attach an explanation to this proposal. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause entitled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion --Lower Tier Covered Transactions," without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. Signature of Authorized Certifying Official Typed Name and Title Scott Tandy,Executive Director Application Org ' tion Date Submitted - Contra Costa County Head Start 2425 Bisso Lane, Suite 120 Concord,CA 945204830 LTDEBRI.DOC 117 Certification Regarding Lobbying Certification for Contracts, Grants, Loans and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Signature of Authorized Certifying Official Typed Name and Title Scott Tandy,Executive Director l Application Organization Date Submitted Contra Costa County Head Start 2425 Bisso Lane, Suite 120 October 1, 1996 Concord,CA 94520-4830 Note: If Disclosure Forms are required, please contact: Mr. William Sexton, Deputy Director, Grants and Contracts Management Division, Room 341F, HHH Building, 200 Independence Avenue, SW, Washington, D.C. 20201-0001 LOBBYNI.DOC 118 �` I i ;, i i i � . �'� i �� ,� i l ,,,,,` 1 �, i �i ., 4 l i �� i _� � ; C ...+ l �I, i "(� C ', � ,' I i i i } '` Ir'I 4 i �, 4 } ,� i i 41 �� . enc Famtycentef, htld and Bays Vista � t� IMpDYWi HEAD START GRANT APPLICATN. POLICY COMMITTEE APPROVAL . On behalf of the Bayo Vista Head Start Policy Committee (HSPC) I, Chairperson, certify the Policy Committee has approved the Basic Grant Application, Training and Technical Assistance Plan, Program Options for Fiscal Year 1997 (January 1, 1997 - December 31, 1997) at it's meeting on August 27, 1996. Minutes of this meeting will be submitted under separate cover. • Carolyn L. Cockerham Chairperson/Vice Chairperson ign re -1g- 2 Date C:\wp60\Service Pln\08299601 119 i (i HEAD START GRANT:APPLICATION POLICY CONIIIAITTEE APPROVAL On behalf of the Bayo Vista Head Start Board of Directors (HSBOD) I, Chairperson, certify the Board of Directors has approved the Basic Grant Application, Training and Technical Assistance Plan, Program Options for Fiscal Year 1997 (January 1, 1997 - December 31, 1997) at it's meeting on August 270 1996. Minutes of this meeting will be submitted under separate cover. • Robert Gray Chairperson/V' Chairperson Signature Date Uwp60\Service. Pln\08299602 120 CERTIFICATION OF HEAD START ADMINISTRATIVE COSTS We Bayo Vista Child & Family Center, Inc. Head Start , have reviewed 45 CFR Part 1301.32 (Name of Grantee) and certify that the development and administrative cost to administer the Contra Costa County Head Start Program for the program year Januar, 1. 1997 through December 31, 1997 will not exceed 12 percent of $ 812,208.00 (total Federal and non-Federal cost for programs accounts 20 • through 22). Documents substaining administrative costs are available in our files for review by auditor and Office of HumanIDTelopmentServices/H.ealth and Human Services Personnel. August 28, 1996 Signature, Certifying Official Date HDS GRANTS MANAGEMENT C Awp60\Service.P1n\08299603 121 CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Alternate A. The grantee certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about - (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a): (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will -- (1) Abide by the terms of the statement; and (2) Notifying the employer of any criminal drug statue conviction for a violation occurring in the workplace no later than five days after such conviction; (e) Notifying the agency within ten days after receiving, notice under subparagraph (d)(2) - from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted-- C.AwpMservice.pK08299604 Page 1 of 2 122 (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee shall insert in the space provided below the site (s) for the performance of work done in connection with the specific grant: Place of Performance (street address, city, county, state, zip code) 1. Bayo Vista Child & Family Center, Inc. #2 California Street, P.O. Box 443 Rodeo, CA 94572, Contra Costa County 2. Garretson Head Start 545 Garretson Avenue Rodeo, CA 94574, Contra Costa County Signature oj Authorized Certit ing Oficial Typed Name and Title i Patricia B. Hilliard, Director Applicition Organization Date Submitted Bayo Vista Child & Family Center, Inc. August 1996 i CAwp60\service.pin\08299604 Page 2 of 2 123 Certi#ic adon Regarding Debarment, Suspension, Ineligibility and • Voluntary Exclusion — Lower Tier Covered Transactions (To Be Supplied to Lower Tier Participants) By signing and submitting this lower tier proposal, the prospective lower tier participant, as defined in 45 CFR Part 76, certifies to the best of its knowledge and belief that it and its principals; a. are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. b. where the prospective lower tier participant is unable to certify to any of the above, such prospective participant shall attach an explanation to this proposal. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause entitled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions," without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. • Signatu of AuthopzedCertifying Official Typed Name and Title Patricia B. Hilliard, Director Application Organization Date Submitted Bayo Vista Child & Family Center, Inc. August 28, 1996 • CAWP60\Senrice.p1n\08299606 124 Certification Regarding Lobbying Certification for Contracts, Grants, Loans and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Signature of,Authorized Certifying Official Typed Name and Title Patricia B. Hilliard, Director Appl tion Organization Date Submitted Bayo Vista Child & Family Center, Inc. August 1996 Note: If Disclosure Forms are required, please contact: Mr. William Sexton, Deputy Director, Grants and Contracts Management Division, Room 341 F, HHH Building 200 Independence Avenue, SW, Washington, D.C. 20201-0001 C:\wp6O\service.pin\08299605 125 OMB APPRovAL No.0348-0040 ASSURANCES -- NON-CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal §§ 1681-1683, and 1685-1686), which assistance, and the institutional, managerial and prohibits discrimination on the basis of sex; (c) financial capability (including funds sufficient Section 504 of the Rehabilitation Act of 1973, to pay the non-Federal share of project costs) as amended (29 U.S.C. §§ 794), which to ensure proper planning, management and prohibits discrimination on the basis of completion of the project described in this handicaps; (d) the Age Discrimination Act of application. 1975, as amended (42 U.S.C. §§ 6101-6107), 2. Will give the awarding agency, the which prohibits discrimination on the basis of Comptroller General of the United States, and age; (e) the Drug Abuse Office and Treatment if appropriate, the State, through any Act of 1972 (P.L. 92-255), as amended, authorized representative, access to and the relating to nondiscrimination on the basis of right to examine all records, books, papers, or drug abuse; (f) the Comprehensive Alcohol documents related to the award; and will Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 P.L. 91-616 , establish a proper accounting system in ( ) accordance with generally accepted accounting as amended, relating to nondiscrimination on standards or agency directives. the basis of alcohol abuse or alcoholism; (g) §§ 3. Will establish safeguards to prohibit employees 523 and 527 of the Public Health Service Act from using their positions for a purpose that of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as constitutes or presents the appearance of amended, relating to confidentiality of alcohol personal or organizational conflict of interest, and drug abuse patient records; (h) Title VIII or personal gain. of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), as amended, relating to non- 4. Will initiate and complete the work within the discrimination in the sale, rental or financing applicable time frame after receipt of approval of housing; (i) any other nondiscrimination of the awarding agency. provisions in the specific statute(s) under which 5. Will comply with the Intergovernmental application for Federal assistance is being made Personnel Act of 1970 (42 U.S.C. §§ 4728- and 0) the requirements of any other 4763) relating to prescribed standards for merit nondiscrimination statute(s) which may apply systems for programs funded under one of the to the application. nineteen statutes or regulations specified in 7. Will comply, or has already complied, with the Appendix A of OPM's Standards for a Merit requirements of Titles 11 and Ill of the Uniform System of Personnel Administration (5 C.F.R. Relocation Assistance and Real Property 900, Subpart F). Acquisition Policies Act of 1970 (P.L. 91-646) 6. Will comply with all Federal statutes relating which provide for fair and equitable treatment to nondiscrimination. These include but are of persons displaced or whose property is not limited to: (a) Title VI of the Civil Rights acquired as a result of Federal or federally Act of 1964 (P.L. 88-352) which prohibits assisted programs. These requirements apply to discrimination on the basis of race, color or all interests in real property acquired for national origin; (b) Title IX of the Education project purposes regardless of Federal Amendments of 1972, as amended (20 U.S.C. participation in purchases. STANDARD FORM 424B (4-88) PRESCRIBED BY OMB CIRCULAR A-102 Authorized for Local Reproduction 126 8. Will comply with the provisions of the Hatch 12. Will comply with the Wild and Scenic Rivers Act (5 U.S.C. §§ 1501-1508 and 7324-7328) Act of 1968 (16 U.S.C. §§ 1271 et seq.) which limit the political activities of employees related to protecting components or potential whose principal employment activities are components of the national wild and scenic funded in whole or in part with Federal funds. rivers system. 9. Will comply, as applicable, with the provisiomf 13. Will assist the awarding agency in assuring the Davis-Bacon Act (40 U.S.C. §§ 276a to compliance with Section 106 of the National 276a-7), the Copeland Act (40 U.S.C. § 276c Historic Preservation Act of 1966, as amended and 18 U.S.C. § 874), and the Contract Work (16 U.S.C. 470), EO 11593 (identification and Hours and Safety Standards Act (40 U.S.C. §§ protection of historic properties), and the 327-333), regarding labor standards for Archaeological and Historic Preservation Act federally assisted construction subagreements. of 1974 (16 U.S.C. 469a-1 et seq.). 10. Will comply, if applicable, with flood 14. Will comply with P.L. 93-348 regarding the insurance purchase requirements of Section protection of human subjects involved in 102(a) of the Flood Disaster Protection Act of research, development, and related activities 1973 (P.L. 93-234) which requires recipients supported by this award of assistance. in a special flood hazard area to participate in 15. Will comply with the Laboratory Animal the program and to purchase flood insurance if Welfare Act of 1966 (P.L. 89-544, as the total cost of insurable construction and amended, 7 U.S.C. 2131 et seq.) pertaining to acquisition is $10,000 or more. the care, handling, and treatment of warm 11. Will comply with environmental standards blooded animals held for research, teaching, or which may be prescribed pursuant to the other activities supported by this award of following: (a) institution of environmental assistance. quality control measures under the National 16. Will comply with the Lead-Based Paint Environmental Policy Act of 1969 (P.L. 91- Poisoning Prevention Act (42 U.S.C. §§ 4801 190) and Executive Order (EO) 11514; (b) et seq.) which prohibits the 'use of lead based notification of violating facilities pursuant to paint in construction or rehabilitation of EO 11738; (c) protection of wetlands pursuant residence structures. to EO 11990; (d) evaluation of flood hazards 17. Will cause to be performed the required in floodplains in accordance with EO 11988; financial and compliance audits in accordance (e) assurance of project consistency with the with the Single Audit Act of 1984. approved State management program developed 18. Will comply with all applicable requirements under the Coastal one Management Act of of all other Federal laws, executive orders, 1972 (16 U.S.C. §§ 1451 et seq.); (f) regulations and policies governing this conformity of Federal actions to Stats (Clear program. Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93- 205). SignateofAho ed Gaertityi g Off�ia r Typed Name and Title l Patricia B. 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F ..:... .... ..... tIy m —1 rn s•s ..-e et` .-� r-f r-e .-n 'r -::aa,:::..i.•...,.;. .... :'::.:,.•.::y:':::::ii:"i.'' 'E i.,..- 133 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD&FAMILY CENTER, INC. 1997 GRANT APPLICATION • . . . . .::::::.:::::: :::::: .::.:::::::::::::::::::<ET�ikJ :.::.::::::::�� :.; :::......... Bayo Vista Child and Family Center, Inc. Head Start's focus will continue to be the development of an effective intervention /prevention program in the area of Family Abuse issues. Through out the program year, the Family Wellness approach will be emphasized. Also, our agency will continue to focus on improving the quality of our Head Start program operation, and monitoring our program to meet Federal program requirements. This budget reflects our approved restructuring plan, and our new organization structure. Personnel (6A) Our total Personnel costs charged to the Head Start Grant are $434,253. An additional $24,669 in funding will be received from the State of California to support the Nutrition Child Care Food Program. This brings the total Personnel cost for the agency's Head Start Grant to $459,421. This grant application includes our approved restructuring plan. Major changes are discussed as follows: We have added the new position of Parent Involvement/ Social Services Coordinator. (We will have one staff person in our Family Service unit whose primary job duties will be Parent Involvement.) We will have a twenty-hour clerk typist position to provide additional clerical support to our Head Start Program. Finally, we will have site supervisors at each of our centers who will have responsibility for classroom operations. Fringe (6B) Funding for mandated Fringe Benefits (FICA, SUI, Worker's Compensation Insurance) will cost Bayo Vista $61,882. The agency's additional Health Benefits package will cost $38,856. This will cover 95 percent of the Health Benefits premium for employees who work at least 20 hours per week. The total amount allocated to the Fringe Benefit category is $100,738. Travel (6Q Funding for Travel is proposed at $5,548 -the same level as funding for the previous year. Again, in 1996 - 1997, we propose to use Travel funds to accommodate parents, staff, and Board-member attendance at conferences and 134 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD& FAMILY CENTER, INC. 1997 GRANT APPLICATION Introduction As addressed in the Program Goals and Objectives Plan for-the 1996-1998 program years, the Policy Committee met (and selected its Three Year Goals and .Objectives program) on August 20, 1995. Our agency's plan for the,next two years is to focus on developing an effective intervention / prevention program on Family Abuse issues. Data collected from family assessments, interviews, staff observations, and community agencies indicate that Family Abuse issues are major problems in the community we serve. While much of the energy and time of the agency was spent on compliance and restructuring issues during the 1995 - 1996 program year, Bayo Vista was able to make sufficient progress where our goals and objectives were concerned. This document will provide an outline of our progress. Current Status Goal One "The Bayo Vista Child & Family Center Head Start program will focus its training and technical assistance resources (PA 20 funds) for 1996 - 1998 on developing an effective intervention / prevention program addressing Family Abuse issues." • Objective One, Year One: To select, train, and provide a Personnel Management System to support at least one parent and staff in the field of Family Abuse prevention and intervention. Our agency did not accomplish Objective One as stated above, due to the unrealistic nature of the objective. Our agency strongly supports the goal of an intervention prevention program on Family Abuse issues. Goal One remains the same, and the amended Objectives are as follows: • Objective One, Year One: To provide training to staff and parents in the field of Family Abuse prevention, so that all parents and staff are afforded the opportunity to strengthen their skills. • Objective Two, Year Two: To strengthen our training efforts in this area, and to develop new plans if parents and staff indicate a need. 136 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD&FAMILY CENTER, INC. 1997 GRANT APPLICATION 4 Objective Three, Year Three: To evaluate our Family Abuse prevention and intervention training program, and to continue with training based on the outcome of evaluation. During the 1995 - 1996 program year, our Head Start staff and parents have (or will have) the opportunity to attend at least one training on "Child Abuse Prevention and Intervention." At our agency managers' planning retreat on July 25, 1996, our Mental Health Consultant provided a two-hour session on "Stress Management." Our Parent Orientation "Fun Shop" in September of 1995 was a great success! We are scheduling it again in September of 1996, and are emphasizing a preventive approach / model on "Family Abuse Prevention." At our"Fun Shop" component booth tables, there are training sessions and materials which stress Bayo Vista's Family Wellness approach. We are in the process of developing a parents' group with some of the MALE Head Start parents and grandparents. Throughout the next program year, we will be training staff and offering step-parenting classes at two to three different locations in our service area. 137 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD& FAMILY CENTER, INC. 1997 GRANT APPLICATION .......................... ......... ........ ..... . .... .............. .... ...... ....... ............X....... .................. ....... ........ ...... ...... Philosophy Reaching Families, Touching Children Bayo Vista Child and Family Center's Board, Local Policy Committee, and Staff are committed to promoting an environment that best enhances learning and self-determination. We believe in a family-focused, child-centered education program. Our strong commitment to the parent as the primary teacher- along with appropriate stimulation for each development phase of the child - ensures that learning occurs. Overview - Taraet Population Bayo Vista Child & Family Center, Inc. is a Delegate Agency of Contra Costa County Head Start (the Grantee which operates and administers the Head Start program in our County). Bayo Vista Child & Family Center, Inc. has a contract with Contra Costa County to provide Head Start services to 149 children and their families in our service area. This service area includes the cities and communities of Rodeo, Crockett, Port Costa, Pinole, Hercules, Tara Hills, Montalvin Manor, El Sobrante, unincorporated areas of San Pablo, and some of the suburban areas of the City of Richmond. This area is commonly known as the northwest portion of Contra Costa County. Area Description and Demographics Bayo Vista Child & Family Center, Inc. provides services to the communities listed above. This area has experienced tremendous growth in the last several years. For example, the population of Hercules has increased from fewer than 1,000 to 16,829 within the last 18 years. There is a contrast in housing in the area. There are sections of Hercules, Pinole, and the El Sobrante area where middle-class residents live in newer, expensive homes, and older sections of town where many low-income residents live. The Bayo Vista Head Start program provides services for 149 children and families at two sites located in Rodeo. Our administrative offices are located at 3722 San Pablo Dam Road, El Sobrante, California 94803. (We are seeking classroom space in the Pinole and El Sobrante communities.) 138 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD& FAMILY CENTER, INC. 1997 GRANT APPLICATION • MAN ........ .. ......... ..... ...... .... ........ ... .........I.I... This program year 1995 - 1996, much of our time and energy has been spent on compliance and restructuring issues. Our agency has felt the impact of problems at the Grantee office. These factors include the integration of two delegate agencies, the Federal Review Teams, and -the major factor for Bayo Vista management and staff- the "revolving door" of Grantee-Operated Program Managers. During the period of January, 1995 through July, 1996 two Grantee Program Managers resigned. The management style and directions of these two people were very different, and these changes impacted our Head Start operation. FiscalYear1996 - 1997 Projection Restructurina Bayo Vista Child and Family Center, Inc.'s Board of Directors, staff, and Policy Committee members developed a restructuring plan over a period of several months, as well as a functional organizational structure (which our agency believes will strengthen the operation of our program). This restructuring has been approved by our Board of Directors and Policy Committee, and has also been approved by the Grantee's Policy Council. .Our management staff met in a three-day planning session to formulate plans for this program year. Staff developed a Master Calendar, and emphasized support for Family Wellness throughout the agency's program. Our focus is on developing an effective intervention / prevention program on Family Abuse issues. We are using materials from the Wellness Guide Project, School of Public Health, U.C. Berkeley at parent and staff training sessions. Parenting classes will be offered at two or three locations in our service area throughout the program year. We are in the process of developing a parents' group with some of the male Head Start parents and grandparents. • 139 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD& FAMILY CENTER, INC. 1997 GRANT APPLICATION ............. ............ ..... ...... . ................ ................ ............... ............ a................ ... I E VXI N! T�i OIL ............................... ............. ..I . ............... .... ....F Philosophy To provide a comprehensive, fully integrated Head Start program for children with disabilities and their families. Overview 1995 - 1996 Bayo Vista worked successfully with John Swett Unified School District's Special Education staff to develop a comprehensive, on-site program for all Bayo Vista sites within the John Swett USD's service area (regardless of the child's school district of record). Due to the limited number of children requiring services at our site located in the Contra Costa Unified School District, and parents' requests for their child(ren) to be served at the Knolls Center, no on-site services were provided to children with disabilities. The Disabilities Coordinator worked closely with Knolls Center to ensure that the therapy schedule did not conflict with our Head Start classroom schedule. Education staff received in-service training from the John Swett Special Education team on development of classroom activities based on IEP goals. Current Status The Disabilities Coordinator continues to assist our Family Service unit to recruit and enroll children with more severe disabilities. To ensure that all eligible children with disabilities have the opportunity to enroll in our Head Start program, we will hold two slots open until October 1 st in each of our Head Start classrooms. As part of our recruitment plan, letters have been sent to agencies (such as CARE) which serve children with disabilities and their families. Copies of all required documentation for a child with a disability are maintained in a locked file in each Head Start classroom. Component Services Plan Update To ensure individualization and the integration of the IEP goals, an improved monitoring procedure has been put in place. Refresher training on the conversion of IEP goals into classroom curriculum activities (which will benefit all children while meeting individualized goals) has been scheduled for mid- September with the John Swett Preschool Special Education team. 140 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD& FAMILY CENTER, INC. 1997 GRANT APPLICATION Bayo Vista's Disabilities Coordinator will continue to monitor lesson plans. Our Coordinator will ensure that each classroom teacher attends IEP meetings for that teacher's student(s) - to provide input to the team and support to the parent(s). Although we did not train a parent and a staff person to serve as experts in the area of"Family Abuse" to address our selected Goal, training and information was provided to staff and parents through Grantee-wide training. We also had a Parent Advocate (trained by our local SELPA) who served on our Board of Directors. This Parent Advocate assisted parents whenever necessary to locate support groups and services, reducing the stress that could be a causal factor in abuse. 141 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD& FAMILY CENTER, INC. 1997 GRANT APPLICATION _77 ...... ..... ................ .......... ........ We ............. .... I U ..... ........ J Philosophy To ensure that Bayo Vista Child and Family Center's Education program is developmentally appropriate, culturally sensitive, anti-biased, and reflective of the total integration of Health, Mental Health, Nutrition, and Social Services in its daily curriculum. Overview 1995 - 1996 The Education component had tremendous turnover in staffing during the program year. Despite our efforts to hire fully-qualified staff, we had to finish the year with substitutes in two classes. Focusing on correcting deficiencies found during the Federal Review, written procedures were developed to ensure consistent documentation and monitoring of our Education Performance Standards for compliance. A detailed procedure was developed to individualize the lesson plan for all Head Start children, including those with disabilities, without jeopardizing confidentiality. Lesson plan training was provided at the Grantee- and Delegate-level on cross-component integration. Bayo Vista's extremely active Educational Committee critiqued and selected books that supported language development, reflected diversity, and enhanced cross-component integration. One of the parents videotaped a training she attended on how to utilize a camera in a preschool classroom, and presented it to the Education Committee. As a result of that presentation, they decided to purchase easy-to-operate cameras for each classroom. Parents and teaching staff teamed up to monitor and evaluate each other's classrooms - then presented their results to the Education Committee. Current Status The Education Coordinator sits on a weekly Placement Committee with Family Service staff to make classroom assignments based on child and family needs. Referrals to other components (or professional referrals) are expedited through this process. The Education staff will continue to visit each child in his / her home environment prior to the beginning of the child's classroom participation. To improve the quality of the home visit, staff will be given training on the Home Visit packet, and on information that needs to be emphasized. 142 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD& FAMILY CENTER, INC. 1997 GRANT APPLICATION Child Development training will again be presented to parents during the first week of class. Follow-up through developmentally-appropriate activities and a booklet of ideas /suggestions will be given out at our annual "Fun Shop." Relocation of our"Fun Shop" will allow parents to participate in a wider variety of activities (including gross motor activities). Combined Education /Social Services meetings will continue - but will take on a new format. We will still meet as a group, but the teachers and Family Service Workers who form individual teams will hold meetings as well. In-house curriculum training will continue, and will be enhanced by bringing in consultants. We will continue to enlarge our Resource Center with equipment and materials (as funds and donations allow). Component Services Plan Update In order to: 1) improve our program; 2) ensure individualization, and 3) maintain cross-component integration, we have put in place improved monitoring procedures and a more focused training plan. Lesson plans are reviewed by the Health, Mental Health, Disabilities, Nutrition, and Social Services components - as well as by Education. Teachers are given hands-on, individualized training when lesson plans and observations fail to provide a strong foundation (or understanding of what is developmentally appropriate). Design of Bayo Vista's lesson plan has been changed to provide an area for "Parent Comments." The new Parent Involvement structure included in classroom meetings will facilitate input into curriculum planning for each group. We will require that enrichment activities, such as field trips, be scheduled far enough in advance to monitor for appropriateness, and to allow for parent input. Teachers will submit weekly reports to the Education Coordinator and to their Family Service Workers (in order to keep the lines of communication open, and to provide an additional method of monitoring). Goal: To address the issue of"Family Abuse" Although we deviated from our initial goal of creating staff and parent experts, we did train Education component staff on Reporting laws. We provided training in the recognition of Family Abuse indicators, and offered techniques for dealing with resulting behavior of children who have been involved in abusive situations. We plan to review Reporting requirements as part of staff orientation, and Bayo Vista's Education staff will continue to receive training in techniques to assist children coping with family abuse. 143 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD& FAMILY CENTER, INC. 1997 GRANT APPLICATION NE ><` .. . E. I P� 'T..Nei. .... ::....:.:: .::. :::..::::.. Philosophy The Health Services of Bayo Vista Child and Family Center's Head Start program, at the direction of the Local Policy Committee and the Board of Directors, will focus its Training and Technical Assistance resources for 1996 - 1998 on the goal of developing an effective intervention /prevention program for Family Abuse issues. The Health Services component will support the effort to achieve this goal by providing a comprehensive Health Services program, using community resources and inter-agency agreements. It will include a broad range of services to correct health deficits that could interfere with the social, emotional, cognitive, and physical development of the child. Overview 1995 - 1996 Changes in the structure of the Health Services staff were significant during this school year. Initially, our Health component had a registered nurse serving as Health Services Coordinator, with a Health Services Assistant. Our staff nurse left the agency, and the Health Assistant assumed her duties as Acting Health Services Coordinator, while the agency interviewed for a registered nurse. A new registered nurse was hired (and came on board) in March, 1996. The Acting Health Services Coordinator and staff nurse worked hand-in-hand with other agency components to meet the needs of children enrolled in our Head Start program. Our Acting Health Services Coordinator continued to perform all health screenings required (with the help of our Education component staff). Family Services assisted in follow-up with parents on health issues. The Acting Health Services Coordinator also collaborated with the Health Coordinators of other agencies, and attended various health meetings with the staff nurse (such as cluster meetings and the Health Advisory Board meeting). Bayo Vista's Agency Director and Administration also provided a tremendous amount of support during the transition. Workshops were conducted on a number of health issues, such as: • Head Lice Prevention and Treatment; • Stress Reduction; • Immunizations; • Blood Pathogen Training (for all staff); 144 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD& FAMILY CENTER, INC. 1997 GRANT APPLICATION • Child Abuse; • Substance Abuse; • First Aid and CPR; • Health and Safety in the Classroom; • Dental Workshops (in all of our classes); • Emergency Preparedness; and • Fire Prevention and Safety Health Services utilized all resources available in the community to meet training (and other health / medical) needs of children, families, and staff. Cross- component integration occurred with the agency's Family Services, Education, and Nutrition Services components to meet the demands of students - especially "special needs" children. Current Status To deliver an effective program to prevent and arrest Family Abuse problems, Bayo Vista's Health component maintains a broad range of services such as: health screenings; assessments; referrals to health and medical specialists; immediate intervention through counseling; training, and workshops. Our Health staff continues reaching out to parents by offering support and assistance, providing parents with resources available within the community. The staff gives parents necessary information and tools to aid them in keeping their children safe and healthy. Staff continues to take advantage of training opportunities: 1) to provide other component staff with information useful and important to the performance of their respective duties, and 2) to promote good health and well-being for themselves and their students through classroom instruction and parent meetings / conferences. The Health component has always exerted a great deal of effort to bolster good health and prevent childhood diseases (through immunizations, regular medical and dental check-ups, and treatment). It continues to establish / maintain good working relationships with physicians, dentists, and other health specialists in the community. Component Services Plan Update At the beginning of the school year, parents will be given orientation by the Health Services staff. The purpose of this orientation is to inform parents of the services available to children enrolled in Bayo Vista's Head Start program. Health Services staff will explain health screenings to be conducted, the purpose of these screenings, and the parents' role in health activities at school. This orientation will be given through group /classroom meetings, or through 145 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD& FAMILY CENTER, INC. 1997 GRANT APPLICATION distribution of orientation material / handouts to parents at the Parent "Fun Shop." Health Services will also heighten its cross-component interaction by: • Providing yearly training to our Family Services staff on health requirements for enrollment (e.g., reviewing the California Yellow Immunization Record and the PM 160 for complete information on physical exams); • Working closely with our Disabilities and Education staff regarding children with disabilities (providing teachers with tools and information on how to handle children with special needs in the classroom); • Holding a Case Conference with component coordinators / managers; • Coordinating with the Parent Involvement component on various activities for parents, such as: health workshops; playing an active role in their children's health and well-being; volunteering on health committees /sub-committees, and other activities as needed; • Working closely with the Nutrition component by providing Nutrition Services with all necessary / pertinent information on a child's dietary habits / practices, food allergies / restrictions, and other immediate nutritional needs; and • Contributing to the development and implementation of a cross-component Health, Nutrition, and Mental Health Curriculum Plan with the Education Coordinator. Health Services will devise a comprehensive Training Plan for Health staff needs to serve the Bayo Vista Head Start community better. The Health Procedure section of the Health Policy and Procedure Manual will be reviewed and / or updated, based on new techniques and skills adapted from trainings by Health staff. Health Services will work closely with CHDP to ensure that children receive all required medical screenings through its providers. The Health Coordinator will see to it that children in Head Start receive all of the services that CHDP offers. Complete physical examination reports (PM 160s) will be submitted on or before the first day of school attendance, as well as updated immunization records and current TB tests - with documentation of results. Dental examination reports will be submitted within thirty days of enrollment. Bayo Vista's Health component will provide and / or ensure that all required screenings such as: • Vision; • Hearing; • Height and weight; 146 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD& FAMILY CENTER, INC. 1997 GRANT APPLICATION • Hemoglobin/hematocrit (low/ abnormal readings will be referred to the WIC program, and will receive immediate counseling from the Health staff about nutrition and anemia); • Speech (Brigance); • Medical /developmental; • Nutrition assessment; and • Identification of"special needs" children These screenings will be completed within forty-five days of school enrollment. Review/evaluation of Health screenings will immediately follow. Copies of health screening results will be sent home to the parents. The parents of children who fail health screenings (and need to be referred) will be informed through phone calls and letters accompanying referral forms. Bayo Vista's Health Services component will use a tracking system for all screenings, assessments, referrals, and follow-up. Parents will be assisted in finding needed health care services when referrals are made regarding abnormal screening results. Bayo Vista's Health Services will devise its own self-monitoring system which, in addition to the OSPRI, will enable the component to conduct self-assessment, and to provide for its own continuing quality improvement of services. 147 r CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD& FAMILY CENTER, INC. 1997 GRANT APPLICATION ........... ............................................................... W4. X .............. . ............... ........ ` ` ... .... .............. Philosophy The Mental Health program of Bayo Vista Head Start will emphasize preventive mental health which will strengthen Family Wellness. Mental Health will coordinate its activities with other components. Overview 1995 - 1996 The Bayo Vista Head Start program is using the services of a Mental Health Consultant (an MFCC), approximately five hours per week. Our agency has used community sources to provide training for staff and parents. We have created a list of mental health providers and agencies which provide services to children and parents. Bayo Vista's Mental Health Consultant has been involved in cross-component meetings with staff from the Disabilities, Education, Health, Social Services, and Parent Involvement components. Current Status The Mental Health component offers "prevention appropriate referrals" to community mental health resources. It provides training to Head Start families and staff to strengthen Family Wellness, and offers training in Stress Management and Crisis Intervention to Head Start staff. Component Services Plan Update • We will continue to use the services of a Mental Health Consultant - an MFCC - approximately five hours per week; • Bayo Vista Head Start's Mental Health component will continue to support preventive mental health activities, including regular Parenting classes held throughout the year in various sections of our service area; • Our Mental Health Consultant will counsel Bayo Vista Head Start, and provide support to our agency's Mental Health program; • Bayo Vista will.schedule regular Case Management meetings - to strengthen and further develop our cross-component efforts. 148 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD&FAMILY CENTER, INC. 1997 GRANT APPLICATION ....... ... ....... X.......... .... ....... ..... ..... Philosophy The Nutrition program of Bayo Vista Head Start will ensure that our children and families receive nutrition education and training that will assist them in strengthening home meal activities. Our own staff will also be offered training - to strengthen their skills in the area of nutrition education. Our Nutrition program will coordinate its activities with other components, and support Family Wellness activities. Overview 1995 - 1996 Nutrition training has been offered to staff and parents at Bayo Vista's "Fun Shop" orientation. Our staff has also provided a Nutrition Education Workshop to staff and parents, with local and Grantee Nutrition staff as presenters. Bayo Vista Head Start continues to participate in the SHAPE program. (We also distribute food from the local food bank to our parents.) Residents of the Bayo Vista Housing Project have developed a SHARE site that serves many of our Head Start parents. Current Status Through newsletters, and at our parent and staff orientation, the role that nutrition plays in the Family Wellness model is emphasized. We use volunteers to develop nutrition activities within the "CHOOSE WELL / BE WELL" curriculum; these activities are practiced in each of our classrooms. (We utilize materials from the Wellness Guide Project of the School of Public Health, U.C. Berkeley, in our training of staff and parents.) Component Services Plan Update Bayo Vista Head Start is using a list it developed of community resources for parents who need food referrals. Nutrition training is offered to staff and parents, and nutrition assessment data is obtained on each enrolled child. Issues of children with special medical dietary needs are addressed in cross-component meetings with Health, Education, and Parent Involvement staff. 149 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD&FAMILY CENTER, INC. 1997 GRANT APPLICATION Philosophy The philosophy of the Parent Involvement component of Bayo Vista Child and Family Center's Head Start is that parent involvement is the responsibility of our entire staff. Parents are encouraged /trained to participate in every aspect of our Head Start program. All of our activities are planned in ways to maximize involvement of our parents. We feel an important part of"Family Wellness" - and primary prevention of abuse in families - is parent involvement in Head Start. Overview 1995 - 1996 Bayo Vista's Parent Involvement component spent a lot of time and energy correcting deficiencies found in the Federal Review. Our main focus remained on our major Goal: developing effective strategies for intervention and prevention of Family Abuse. In September of 1995, we changed the format of our Parent Orientation. We held our first "Fun Shop," which was a type of informational fair. Each component had one or more booths - to explain (in fun ways) all about that component. Parents were given orientation regarding the Parent Involvement philosophy of Head Start , and on the important role they play in the success of Bayo Vista's Head Start program, as well as in their children's development. Over 40 percent of Bayo Vista Head Start's parents attended the "Fun Shop." Our Local Policy Committee was very active this past year. They received an extensive two-day Policy Committee training in November of 1995. Two Local Policy Committee members attended national conferences - the National Parent Conference in December, 1995, and the National Head Start Conference in May, 1996. We had two newsletters printed and distributed; every component made contributions to these newsletters. Our parents also planned and conducted a Winter Festival in January of 1996. This was a very successful event; all staff participated, and approximately 35 • percent of our families were involved in planning, conducting, and attending the Winter Festival. 150 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD& FAMILY CENTER, INC. 1997 GRANT APPLICATION Current Status As a result of the Federal Review, Bayo Vista Head Start's 1-30/70.2 Implementation has been rewritten. Approved by the Local Policy Committee in April and May of 1996, it will be implemented. Also, the Local Policy Committee revised and updated its by-laws. Training on both the 1-30/70.2 Implementation and the Local Policy Committee by-laws is planned for staff and parents; this will be a major change. Composition of the Local Policy Committee has been changed to ensure representation of all classes. Instead of three Center Committees, we will now have eight Classroom Committees. Bayo Vista's Local Policy Committee will consist of eight parents whose children are currently enrolled (one parent from each Classroom Committee, and one past Local Policy Committee member). Our Parent and Community Complaint Policy and Procedure has been written and approved by Bayo Vista's Local Policy Committee this year; it will be implemented. All staff will be trained on this at the Staff Orientation, and all parents will be trained at our "Fun Shop" parent orientation. Component Services Plan Update • Staff training on the importance of their role in Parent Involvement is a large part of our Staff Orientation, and it will continue to be included in all monthly Bayo Vista Head Start training for staff. • The "Fun Shop" will start off Bayo Vista's 1996 - 1997 school year in September, 1996. All staff will stress the importance of our "Fun Shop," and how much parents can learn about Bayo Vista by attending. (This is a very successful way to bring together a lot of our parents, and to orient them to Head Start.) • The Education component staff will be trained on our revised, updated Parent Handbook, and will go over the Handbook thoroughly with parents at their first home visit. • Parent Trainings, or "Agency Development Days," will be held this coming year on the second Friday of every month. We will combine some workshops, and hold them all on one day to encourage parent participation. Already on Bayo Vista Head Start's Master Calendar are workshops on: Job Searching and Interviewing; Child Abuse Prevention; Childhood Disease Prevention; Dental Health; Nutrition; Behavior Management; and Child Development. • Our Newsletter will be printed and distributed three times this coming year- in September, January, and May. During the other months, a mini-newsletter containing important dates and menus for that month will be sent out.. 151 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD&FAMILY CENTER, INC. 1997 GRANT APPLICATION • This coming year, we are putting a lot of energy into getting more fathers, foster fathers, and grandfathers involved in Bayo Vista's Head Start program. Some of our returning males have committed to having a booth at our"Fun Shop," and will be planning the next MALE activity. (We feel the more they are involved in our program, the more children see them and their importance.) • Toward Bayo Vista Head Start's primary goal - prevention of Family Abuse - and our goal of"Family Wellness," the Parent Involvement component will be working closely with the Mental Health, Social Services, Disabilities, Nutrition, and Education components in the STEP Parenting classes planned for this coming school year. 152 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD& FAMILY CENTER, INC. 1997 GRANT APPLICATION ................... 4- 10 PRE: EO .... ...... Philosophy It is the philosophy of the Social Services component of Bayo Vista Child and Family Center Head Start to promote an environment that best enhances learning and self-determination. Families are supported and guided in ways to use their own strengths to resolve conflicts in their lives. Through collaboration with all other components, the Social Services component will plan activities to bring about a greater degree of awareness and knowledge regarding the prevention of Family Abuse. Overview 1995 -_1996 The Social Services component continued to pursue Bayo Vista Head Start's primary Goal: developing effective strategies for intervention and prevention of Family Abuse. (Although, during the years 1995 and 1996, we directed much of our energy and focus toward correcting deficiencies found during the Federal Review). During the past year, Bayo Vista's Social Services staff has identified, researched, and compiled a list of community resources relating to the identification, intervention, and prevention of Family Abuse. A new Family Assessment tracking form was developed to make certain that families' needs were being met, and follow-ups were being tracked. A Confidentiality Statement and Procedure were written and approved - to guarantee that all records of families are kept confidential. Current Status The Social Services component continues to maintain an extensive Outreach and Recruitment Process that assures the systematic enrollment of Head Start- eligible children. With guidance and direction from the Disabilities component, special emphasis placed on recruitment of children with disabilities. Based on the needs of the community (as stated in the Community Needs Assessment, and approved by the Local Policy Committee), new Selection Criteria are being implemented for the 1996 - 1997 school year. Formed for the 1996 - 1997 school year, we have a Classroom Placement Committee, consisting of: - Family Service Workers; - Our Education, Disabilities, and Health Coordinators; and - Bayo Vista Head Start's Director. 153 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD& FAMILY CENTER, INC. . 1997 GRANT APPLICATION This Classroom Placement Committee will meet weekly (June through April of each school year) to secure appropriate placement according to child and family need. Component Services Plan Update Bayo Vista's Social Services component is working toward the major Goal of developing effective strategies for intervention and prevention of Family Abuse. At Bayo Vista Head Start, we believe it is most important to work on primary prevention, which involves steps taken before the child or family member is abused. We believe that child-rearing is an awesome responsibility which requires knowledge about the needs and normal development of children. During the 1996 - 1997 school year, the Social Services component is committed to offering three sessions of ten-week STEP (Systematic Training for Effective Parenting) classes to Bayo Vista Head Start parents in three different locations of our service area. .Three staff members are currently receiving instruction at the Family Stress Center in Concord to become facilitators of this training. We hope that, by offering these classes to parents, Bayo Vista will be providing some of that knowledge. • Throughout the agency, we will be using the Family Wellness model in our approach to primary prevention of Family Abuse. For the 1996 - 1997 school year, Bayo Vista Head Start will employ a team approach. Family Service staff will meet weekly with Education staff- to meet the needs of Head Start families better, and to ensure that all new procedures are implemented. Staff will be trained in Team Case Management by our Mental Health Consultant; component Coordinators will train all Bayo Vista staff on new procedures. November of 1996 is planned as our"Family Awareness Month." A volunteer speaker from the Battered Women's Alternative in Concord will train our staff on Crisis Intervention; Limit Setting; Child Abuse Prevention; and Mandatory Reporting. Also in November, a Marriage, Family, and Child Counselor (from the Battered Women's Alternative) will present a Bayo Vista Head Start workshop on Child Abuse Prevention.. We hope to improve parent participation at this event by renaming the workshop "Helping Children Thrive in a Healthy Environment." 154 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: BAYO VISTA CHILD& FAMILY CENTER, INC. 1997 GRANT APPLICATION • . ..................... ............ Md E ........... N EC I...N...............!1-11...A 1997 Budaet WA 20) Training and Technical Assistance (PA 20) funds will be used to support Bayo Vista Head Start's overall Goal - intervention and prevention of Family Abuse - along with the agency focus on quality improvement of service. These funds will be used in conjunction with PA 22 Training and Technical Assistance funds. In 1997, we will offer training to Bayo Vista's staff, parents, and Board of Directors (as funds allow). Based on our agency's self-assessment, Bayo Vista Child and Family Center plans to use its 1997 allocation of$1,990 to address agency training needs. Training will be offered in (but will not be limited to) such areas as: • Family Abuse intervention and prevention for staff, parents, and our Board; • Mental Health, Parent Involvement, Disabilities, Education, Health, Nutrition, and Social Services (training will be offered to assist Bayo Vista Head Start in addressing compliance issues); • Supervision and management (for our management staff); • Family Wellness and preventive Mental Health subjects; as well as • Roles and responsibilities of Bayo Vista Head Start's Policy Committee and Board of Directors. On the following pages, you will find our T & TA Plan (PA 20) for the program year 1996 - 1997. 155 C) oao 'XI o r- s-a 161i oCd CA ca Co > P, 9-0 *04 0 Ro 156 CD OvOv�. O yQQ oo CDv� O O •z . cc S°p to aai i A a d ani A a� A � °' 3$i3 gyp+ go,-SA i api a 3 ao to eu n 15,-e o _ ca Al R f. �d - h :r 0 spy IL a a i- � E•� coi F� o'ai E-�v p b3 � b - tu «. a m � ca ren o o.d 157 June 24, 1996 BAYO VISTA CHILD AND FAMILY CENTER, INC. 3733 San Pablo Dam Rd. El Sobrante, Ca. 94803 (510) 243-0813 1305.3 DETERMINING COMMUNITY NEEDS (b)(2) Child Development and Child Care Programs serving Head Start eligible children. The YMCA Child Development program in Rodeo serves 40 preschool children in all day care, their funding is State of California Child Care Funds. Their waiting list is very extensive, presently they have 200 waiting families. PACE is a subsidized child care program. A family can be referred to a provider in their area. They also have a lengthy waiting list. Approximately nine of our parents receive GAIN benefits and are eligible for child care assistance. (b)(3) We have contacted Kathy Fields of the West County Unified School District and Rochelle Sklinsky's office of John Swett School District regarding the estimated number of children with disabilities four years or younger. We requested information that included types of disabilities and services and resources provided to these children. John Swett School District has stated they will have information to our agency the end of this week. West County Unified has not returned my call. (b)(6) Resources in the community that could be used to address the needs of Head Start eligible children and their families. The West County Unified District and the John Swett School District provides services to children with disabilities. Other Community Resources and their availability and accessibility to Head Start families and children. (See chart # A). (c)(4) Recruitment area of Delegate Agencies The recruitment area of Bayo Vista Child and Family Center Head Start are located in northwest Contra Costa County. The area includes the cities and communities of Crockett, Rodeo, Montalvin Manor, Tara Hills, Pinole, El Sobrante, Hercules and Port Costa. (c)(5) Determine appropriate locations for centers. Currently our Head Start Centers are located at Bayo Vista, 4 classes, Garretson School, 2 classes (both in Rodeo). We are currently looking at a site in Pinole to replace our Tara Hills Center and are continually looking for a site in El Sobrante to serve our families on the far side of our service area. Currently our children are bussed from the community of El Sobrante into Rodeo. Determining Community Needs Revised 6/24/96 DN 07239604 Page 1 158 CHART # A COMMUNITY RESOURCES Availability and Accessibility to Head Start Eligible Children & Their Families: Contra Costa County Health Clinics are located in Richmond Department Martinez. These clinics are located 10 to 15 miles from the communities we serve and require public transportation or private autos. Public transportation may require 2 to 3 bus transfers. Contra Costa Social Services Offices located in Richmond and Department Hercules. Transportation to these offices is a issue for some of our families. Contra Costa Housing Authority Offices for Section 8 and the Bayo Vista Housing Project are located in Rodeo. Some families on the waiting list for Section 8 have been there for over two years. Public transportation to the Housing office may require 2 bus transfers from some communities in our service area. Brookside Hospital, San Pablo Hospital care is an issue for our low income population. Brookside Hospital admits Medi-Cal patients and see's them in their emergency room. Doctors Hospital, Pinole Doctors Hospital treats Medi-Cal patients in their emergency room only. Private physicians and dentists A major area of concern is the reluctance of many physicians and dentists to accept Medi-Cal patients. . Determining Community Needs Revised 6/24/96 DN 07239604 Page 2 159 COMMUNITY RESOURCES Availability and Accessibility to Head Start Children and Their Families Public Transportation Transportation is a major issue for many of our Head Start families. Public transportation is provided by two bus systems and passengers may be required to transfer two to three times. Revised DN. 07239604 • Determining Community Needs Revised 6/24/96 DN 07239604 Page 3 160 51 U H N a .1 - g g e a tl azo � 3g6 z z3 x 161 t t 1 \1 i r A S 1 .............................. :X ........... .................... .... .................................................. ................................................. ... ....... .............................................. ................................. ............................... ............ .......... .................. ............ ........... ... ...... ............. ............................. .. .............. ............... ................... ........... ................... .............. .................. .................... .............. ..................... ............................... ........ ........ ............ ................................ ...................... ....................... .... ................ ........... ............ ...... .............. ............. ................ ............... ............ ........ ........... ...... q q ...................... ............................... ......... ...... ....... ............ .............. ............... ........... ...................... ................................. 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,-- ......... ........ ............ ................... .... .... ........................... ................ .......... ................. ........... ............ ................ ........ ............................... .................... ..................... ...... ............ ........ ......................... .................. .................. ........ ....... ............. ...... . .............. .................... . ........ ............................. ........... .............................. :::: .....I ........................ ................... ................. ................... .............. .................. ................... ........... ............... . ........................ ............... .... . .... ..... ........... ...... ..:::::.:............ .................... ..................... .................... .. .......... ................... ........... . .......... ..... . . .......... ..................................... ............. ............. ............................. .................. ...... ...... ............ .............. .... ........ ............ ........... . .... ....... .... ........... .................... .......................................... ............ ............. ................. ........................ ::. ................ ............... ................. ............................... .... ........ ..........:�...... ................... ........................ ................................ ................ ..................................... ............................ ...........I...... .............. ....... .......... ................................... .......... ............................... ............ ............ ..................... ........................................... :::.............................. ............................................................... ........ .................. ................. ............................................................. ........... .................. . .. ....... ::: - * *- . . ................... ...... .. .............. ................ .............. .................. .............................. ............................................... ................. ........... ........ . ............. .............. ............. ............. .. . . ........ .................. .................................................................... ..... ................ ...... ........ ........ ....... ...................... .......... ............... ........ ............... .... ............... . ........................... ..............I .............. :.. ::........:::: . .......... .................... ............. .............. :........................ ............... .......... ........ ............. ........... .......................... .............. .................. ............ ........................... ................................. ..... .............................. .......... ........... .................................... *......... ..................... ............. ..... . ....................... . ..... ...... . . . ... ....... .......... .... .................................. ............ ......................................... .................... ................................. ........ .......................... .................... .. ........ ...... ............... ... ...................: � ...... ............... .......... .................... ... ... ...................... ................. .......:............. .............. ...................... .. ... ........................................ .................................. .............................. . :. *::.::.::.:.:., :...... ........ ........... ............. .... ....... ......- ............ ................ ............ .............. .................... .............. ....................... ................... ..................... ................. ............I.......... ..................... .......... .. ........ ...................... ......................... ...... .. .......................... ....... ................... ..................... .... ........ ............. ........... ...... ................................. .................. ............ ....... ....................... ............... ............. ............ .......... ...................... .... ...... .. ......... ............................. ................. ..................... ... . ........................................ ..................... .................... .............................. ................... ......... ......................... ....... ...... ... . ..... .................. ...................... ............................... ............... .. .... ..... .... ..................................... ............ . .......... ............ ..................................... ............... .................................... .......... ............... .................. ............... ... ......... .................... .................... ................... .................... ....... .... ............ .......... ...................... .............. ........... ................. .................................... . ......... .................. ....... ............. .............. ....................... ... ........................ .. ........ . .... ............................ .................................. .. ........ ..................................... ................................................................... ........ ........... .............. . . ............. ................... ............................... ........... ... ........ ......... ...... .................. ................ ............... ....... ......... ................................:. ................................ ................. ............................................................................................ ............. ............................................... ................... ....... ............................................ .................................. .................* ........ ......... ............................................................. .................. .......................................... ........... ............................... ........................ ............... .......... ...... ..... .......... .......... .......................... .. . . . ............. .............................................................. .......... .................. ................. .......................... ...................................................................................... ............ ................... ....... ....... ............ ............ ..... ............ .................................... ......... L,.....:*::::: , .. ........... ....... ... .................................. ..................... ................. ........................ .......................................... .......... ........ ...................... ................. ............. ............. .................... . ................... .......... ............... .................. .................................................... ........ ....... ................................ ............... ............ ............. ..... ................................ .......... ............. .......... ....... ..... ..... ......................................... .... 09/03/96 3:54 PM BGAFBCCOV.DOC FIRST BAPTIST CHURCH HEAD START 515 Marina Boulevard Centers: Pittsburg, California 94565 • Lido Square Center 473-2030 Office: (510) 473-2000 • FAX: (510)432-8196 • Odessa Center 473-2020 ® 0 Wee World Center 473-2025 Mickey J.Williams,Director • Woods Manor Center 473-2011 August 20, 1996 To: Contra Costa County Community Services Department Head Start Division From: First Baptist Church Head Start Local Policy Committee ( LPC) This is to certify that on August 20, 1996, we had a meeting for the purpose of the submission of our 1997 Basic Grant Application. The LPC had an opportunity to provide input and made acceptable recommendations for submission. This is to certify that we support, have had input and authorize our Director, Mickey J. Williams, to submit the 1997 Basic Grant Application for First Baptist Church Head Start. Local Policy Committee epresentative Date A Child Development Program 162 Touching Children and Reaching Families FIRST BAPTIST CHURCH HEAD START 515 Marina Boulevard Centers: Pittsburg, California 94565 • Lido Square Center 473-2030 Office: (510)473-2000 • FAX: (510) 432-8196 • Odessa Center 473-2020 ® • Wee World Center 473-2025 Mickey J.Williams,Director • Woods Manor Center 473-2011 August 22, 1996 To: Contra Costa County Community Services Department Head Start Division From: First Baptist Church Head Start DA Board of Directors (DA Board) This is to certify that on August 22, 1996, we had a meeting for the purpose of the submission of our 1997 Basic Grant Application. The LPC had an opportunity to provide input and made acceptable recommendations for submission. This is to certify that we support, have had input and authorize our Director, Mickey J. Williams, to submit the 1997 Basic Grant Application for First Baptist Church Head Start. Diana McDonald, Chairperson Date A Child Development Program 163 Touching Children and Reaching Families OMB APPROVAL No.0348-0040 ASSURANCES—NON-CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. if you have questions, please . contact the awarding agency. Further,certain Federal awarding agencies may require applicants to certify to additional assurances. if such is the case,you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal prohibits discrimination on the basis of age; (e) assistance, and the institutional, managerial and the Drug Abuse Office and Treatment Act of financial capability (including funds sufficient 1972 (P.L. 92-255), as amended, relating to to pay the non-Federal share of project costs) to nondiscrimination on the basis of drug abuse; ensure proper planning, management and (f) the Comprehensive Alcohol Abuse and completion of the project described in this Alcoholism Prevention, Treatment '. and application. Rehabilitation Act of 1970 (P.L. 91-616), as 2. Will give the awarding agency, the Comptroller amended, relating to nondiscrimination on the General of the United States, and if basis of alcohol abuse or alcoholism; (g) §§ 523 appropriate, the State, through any authorized and 527 of the Public Health Service Act of representative, access to and the right to 1912 (42 U.S.C. 290 dd-3 and 290 cc-3), as examine all records, books, papers, or amended, relating to conftdentialiry of alcohol documents related to the award; and will and drug abuse patient records; (h) Title VIII of establish a proper accounting system in the Civil Rights Act of 1968 (42 U.S.C. §§ accordance with generally accepted accounting 3601 et seq.), as amended, relating to non- standards or agency directives. discrimination in the sale, rental or financing of 3. Will establish safeguards to prohibit employees housing; (i) any other nondiscrimination from using their positions for a purpose that provisions in the specific starute(s) under which constitutes or presents the appearance of application for Federal assistance is being made personal or organizational conflict of interest, or and 0) the requirements of any other personal gain nondiscrimination starute(s) which may apply to 4. Will initiate and complete the work within the the application. applicable time frame after receipt of approval 7. Will comply, or has already complied, with the of the awarding agency. requirements of Titles I1 and III of the Uniform Relocation Assistance and Real Property 5. Will comply with the Intergovernmental Acquisition Policies Act of 1970 (P.L. 91-646) Personnel Act of 1970 (42 U.S.C. §§ 4728- which provide for fair and equitable treatment 4763) relating to prescribed standards for merit of persons displaced or whose property is systems for programs funded tinder one of the acquired as a result of Federal or federally nineteen starutes or regulations specified in assisted programs. These requirements apply to Appendix A of OPM's Standards for a Merit all interests in real property acquired for project System of Personnel Administration (5 C.F.R. purposes regardless of Federal participation in 900, Subpart F)• purchases. 6. Will comply with all Federal statutes relating to 8. Will comply with the provisions of the Hatch nondiscrimination. 'Riese include but are not Act (5 U.S.C. §§ 1501-1508 and 7324-7328) limited to: (a) Title VI of the Civil Rights Act which limit the political activities of employees of 1964 (P.L. 88-352) which. prohibits why principal employment activities are discrimination on the basis of race, color or funded in whole or in pan with Federal funds. national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 9. Will comply, as applicable, with the provisions §§ 1681-1683, and 1685-1686), which prohibits of the Davis-Bacon Act (40 U.S.C. §§ 276a to discrimination on the basis of sex; (c) Section 276x-7), the Copeland Act (40 U.S.C. § 276c 504 of the Rehabilitation Act of 1973, as and 18 U.S.C. § 874), and the Contract Work amended (29 U.S.C. §§ 794), which prohibits Hours and Safery Standards Act (40 U.S.C. §§ discrimination on the basis of handicaps; (d) 327-333), regarding labor standards for the Age Discrimination Act of 1975, as federally assisted construction subagreements. amended (42 U.S.C. §§ 6101-6107), which STANDARD I'Mm 4248 (4-88) PR£SCRIBEDBYOMBCIRCULAR A-102 AUTHORIZED FOW4DCAL REPRODUCTION 10. Will comply, if applicable, with flood insurance 13. Will assist the awarding agency in assuring purchase requirements of Section 102(x) of the compliance with Section 106 of the National Flood Disaster Protection Act of 1973 (P.L. 93- Historic Preservation Act of 1966, as amended 234)which requires recipients in a special flood (16 U.S.C. 470), EO 11593 (identification and hazard area to participate in the program and to protection of historic properties), and the Ar- purchase flood insurance if the total cost of in- chaeological and Historic Preservation Act of savable construction and acquisition is $10,000 1974(16 U.S.C. 469a-1 et seq.). or more. 14. Will comply with P.L. 93-348 regarding the 11. Will comply with environmental standards protection of human subjects involved in re- which may be prescribed pursuant to the follow- search, development, and related activities ing: (a) institution of environmental quality supported by this award of assistance. control measures under the National Environ- 15. Will comply with the Laboratory Animal Wel- mental Policy Act of 1969 (P.L. 91-190) and fare Act of-.1966 (P.L. 89-544, as ariiended, 7 Executive Order (EO) 11514; (b) notification of U.S.C. 2131 et seq.) pertaining to the care, violating facilities pursuant to EO 11738; (c) handling, and treatment of warm blooded ani- protection of wetlands pursuant to EO 11990, mals held for research, teaching, or other (d) evaluation of flood hazards in floodplain in activities supported by this award of assistance. accordance with EO 11988; (e) assurance of Poison- project consistency with the approved State 16. Will comply with the Lead-Based Paint Poison- management program developed under the m8 Prevention Act (42 U.S.C. §§ 4801 et seq.) which prohibits the use of lead based paint in Coastal one Management Act of 1972 (16 construction or rehabilitation of residence U.S.C. §§ 1451 et seq.); (f) conformity of Fed- eral actions to State (Clear Air) Implementation structures. Plans under Section 176(c) of the Clear Air Act 17. Will cause to be performed the required finan- of 1955, as amended (42 U.S.C. § 7401 et Bial and compliance audits in accordance with seq.); (g) protection of underground sources of the Single Audit Act of 1984. drinking water under the Safe Drinking Water 18. Will comply with all applicable requirements of Act of 1974, as amended, (P.L. 93-523); and all other Federal laws, executive orders, regu- (h) protection of endangered species under the lations and policies governing this program. Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related to protecting components or potential compo- nents of the national wild and scenic rivers system. C Aicatio&A tho ' -rtifying Official Typed Name and Title Mickey J. Williams, Director anization Date Submitted 8/13/96 First Baptist Church Head Start SF 424E(4-88)BACK 165 CERTIFICATION OF HEAD START ADMINISTRATIVE COSTS We Contra Costa County, Conmtunity Services Department have reviewed Qv&—of Grcwu/ 45 CFR Part 1301.32 and certify that the development and administrative cost to administer the First Baptist Church Head Start Program for the program year 1/1/97 through 12/3.1/97 will not exceed 12 percent of $ 1,001,819. (total Federal and non-Federal cost for programs accounts 20 through 22). Documents substaining administrative costs are available in our files for review by auditor and Office of Human Development Services/Health and Human Services Personnel. August 22, 1996 P776lI11 C"O 5l'.j OffCt61 V Dca - HMS GRANTS NIANAGEIMINr 166 CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQuiREMENTs Alternate I A. The grantee certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about — (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a): (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will— (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; (e) Notifying the agency within ten days after receiving, notice under subparagraph (d)(2) -from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted-- (1) Taking appropriate personnel action against such an employee, up to and including termination; or Paje j of 2 2 Requiring such employee to participate satisfactorily in a drug abuse � ) 9 gP P assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee shall insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (street address, city, county, state, zip code) FIRST--AXIIST CHI 1ACH NFAD START 515 MARINA BLVD. PITTSBURG,CA 94565 Signa t a of A orize Cert' ing Official Typed Name and Title Mickey J. Williams, Director II Date Submitted 8/13/96 , Ajppca'tion6Qanization First Baptist Church Head Start 168 Pages 2 of 2 • ERTIFICATION RFOADnrN.^ nER a RMFNT, SrSr NSION,,, AND THBR RFsPON4IBI .ITY MATTFgs — pgrmARY Cow—RED nANSACTIONS By signing and submitting this proposal, the applicant, defined as the primary participant in accordance with 45 CFR Part 76, certifies to the best of its knowledge and believe that it and its principals: a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency; b) have not within a 3-year period preceding this proposal been convicted of or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzelement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c) are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses • enumberated in paragraph (1)(b) of this certification; and d) have not within a 3-year period perceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. The inability of a person to provide the certification required above will not necessarily result in denial of participation in this covered transaction. If necessary, the prospective participant shall submit an explanation of why it cannot provide the certification. The certification or explanation will be considered in connection with the Department of Health and Human Services' (HHS) determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification of an explanation shall disqualify such person from participation in this transaction. The prospective primary participant agrees that by submitting this proposal, it will include the clause entitled "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion — Primary Covered Transactions," provided below without modification in all lower tier covered.transactions and in all-solicitations for lower tier covered transactions. Signatur of A h ' ed C rti i 'Official Typed Name and Title • Mickey J. Williams, Director Appli tion O an' ation Date Submitted 8/13/96 First Baptist church Head Start 169 • C_'ERTIFICATION RFGAuG DEBARME)Y'L,��USPENSION.-INEL.IGIBII.ITY AND VOLUNTARY EXCLUSION -- LOWER TIER .OVE ED TRANSACTIONS (TO BE SUPPLIED TO LOWER TIER PAR77CIPANTS) By signing and submitting this lower tier proposal, the prospective lower tier participant, as defused in 45 CFR Part 76, certifies to the best of its knowledge and belief that it and its principals; a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. b) where the prospective lower tier participant is unable to certify to any of the above, such prospective participant shall attach an explanation to this proposal. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause entitled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transactions," without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. Sign re f ho ' ed C ifying Official Typed Name and Title Mickey J. Williams, Director AWlication&7rganization Date Submitted -8/13/96 • First Baptist Church Head Start 170 Certification Regarding Lobbying Certification for Cont Tninc jnrt f'rurwratiV AQreementS v The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form — LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Signa a of t zed e i ing Official Typed Name and Title • Mickey J. Wi11iams, Director A ication ization Date Submitted 8/13/96 First Baptist Church Head Start Note: If Disclosure Forms are required, please contact: Mr. William Sexton, Deputy . Director, Grants and Contracts Management Division, Room 341F, HHH Building, 200 Independence Avenue, SW, Washington, D.C. 20201-0001 171 8 L N �: O N h r-: f� 64 `O 44 la 69 s N N Of LO W � OOp M N Vl NNN 6s � a O � L to o a M — v s c 6 � ti a0 W to C C ci , x 0 s y < � U � oZ F� w O V! fA 3 GiCQ N N O S t00 p�p co M �' IO ftOV fV tC (�G IA LO 5� f I� [ H 'Cc: p 0. TQ � 0 O vi u) r w t y� v, U § E8 o E Z a to f� m c V Lm O o o cv o0 c ea w r E U. Cy �y e d �i U 0 u a a O `pplJ cn to u, V Cl) mm H d Li Mme- W U) U U LL LL 0 0. C7 Q CV M sf ui a0 m A 71 0 v ai d N� rq Y IPJ d ` v A N J �j QR G mLl 4 'fl Olt 4 t •y Y v O J � C3 5 4 @ O Ky Vol N r� r4 ✓'" G u o m '� OL U N W Dy l CD'o N O Y 1 �✓ Vol S 0 o �t�fj u 0 0 V Z @ 07 p N � x CD G N d S3- 0 51 w0 -A� f a Z f c V N Head Start Program Design Form Grantee/Delegate:03CH0375/003 (B) ontra Costa County I. Summary of Program Design Information 1. Funded Enrollment by Program Option: Center-Based Enrollment 180 Home-Based Enrollment 0 Combination Enrollment 0 Other Enrollment 0 Total Enrollment 180 Enrollment by County: County Number of FIPS Code County Name Children Served 06013 Contra Costa County 180 2. Number of Children with Disabilities Enrolled 18 3. Number of Centers to be Operated 4 4. Number of Head Start children included in item #1 that are provided child care services by the agency through funds not included in the SF 424A and the Appendix 0 5. Number of children provided child development or child care 0 services by the agency that are in addition to those identified in item #1 174 6. Length of employment. Indicate the average number of employment hours per year for the following positions: Position Hours/Year Dual Role (Y)es or (N)o Director 2080.00 No Education Coordinator 2080.00 No Health Coordinator 1820.00 No Social Services Coordinator 2080.00 No Parent Involvement Coordinator 2080.00 No Disabilities Coordinator 2080.00 Yes • 175 Head Start Program Design Form Grantee/Delegate:03CH0375/003 (B) II . Program Schedule Program Schedule Number 1 2 3 4 5 Program Option CB 1. Funded Enrollment 180 0 0 0 0 2. Number of CB/CO/OT classes or HB home visitors 10 0 0 0 Double Session N N N N N 3. Number of hours of CB/CO/OT classes per child, per day 3.50 .00 0.00 0.00 0.00 4. Number of days of CB/CO/OT classes per child, per day 4 0 0 0 0 5. Number of days of CB/CO/OT class per child, per year 136 0 0 0 0 6. Number of hours per HB socialization experience 0.00 0.00 0.00 0.00 0.00 Number of HB socialization experiences per child, per year 0 0 0 0 0 8. Number of CB/HB/CO/OT home visits per child, per year 2 0 0 0 0 9. Number of hours per CB/HB/CO/OT home visit 1.00 0.00 0.00 0.00 0.00 III . Paid Staff Employment 10. Number of hours of employment of teachers or home visitors per week 35.00 0.00 0.00 0.00 0.00 11. Number of days of employment of teachers or home visitors per week 5 0 0 0 0 12. Number of days of employment of teachers or home visitors per year 205 0 0 0 0 13. Number of hours of employment of aides per week 25.00 0.00 0.00 0.00 0.00 14. Number of days of employment of aides per week 5 0 0 0 0 15. Number of days of employment of aides per year 205 0 0 0 0 176 Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) 46 A B C D E Staff ACYF + Non- Non-FederalTP/TItem Federal Cash In-Kind %'Admin F/T Flags 1. Personnel (Object Class Category 6.a) A. Administrative 1. Executive Director 43,014 0 100.00 1 0 2. Fiscal Manager 26,057 0 100.00 1 0 3. Head Start Director 0 0 100.00 0 0 4. Bookkeeper 15,264 0 100.00 1 0 5. Administrative Assistant 0 0 100.00 0 0 6. Secretary 0 0 100.00 0 0 7. Center Director 0 0 100.00 0 0 8. 0 0 100.00 0 0 9. 0 0 100.00 0 0 10. 0 0 100.00 0 0 11 . 0 0 100.00 0 0 12. 0 0 100.00 0 0 177 Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) A B C D E Staff ACYF + Non- Non-Federal Item Federal Cash In-Kind %Admin F/T P/T Flags B. Coordination 13. Education Coordinator 29,869 0 0.00 1 0 14. Director/Education Coord 0 0 75.00 0 0 15. Health Coordinator 29,757 0 0.00 1 0 16. Social Services Coord 22,963 0 0.00 1 0 17. Parent Involvement Coord 0 0 0.00 0 0 18. SS/PI Coordinator 0 0 0.00 0 0 19. Disabilities Coordinator 26,335 0 0.00 1 0 20. Health/Disabilities Coord 0 0 0.00 .0 0 21. Nutrition Coordinator 24,274 0 0.00 1 0 2. 0 0 0.00 0 0 23. 0 0 0.00 0 0 24. 0 0 0.00 0 0 178 Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) A B C D E Staff ACYF + Non- Non-FederalItem Federal Cash In-Kind %Admin F/T P/T Flags C. Education 25. Teacher 144,478 0 0.00 4 6 26. Teacher Aide 76,250 0 0.00 0 10 27. Home Visitor 0 0 0.00 0 0 28. Substitutes 0 0 0.00 0 0 29. Other Education Staff 10,020 0 0.00 0 2 D. Health 30. Health Aide 20,247 0 0.00 0 2 31 . Other Health Staff 0 0 0.00 0 0 E. Nutrition 41032. Cook 6,641 0 0.00 0 1 33. Cook Aide 0 0 0.00 0 0 34. Other Nutrition Staff 0 0 0.00 0 0 F. Social Services 35. Social Service Aide 16,925 0 0.00 0 2 36. Other Social Service Staff 0 0 0.00 0 0 G. Parent Involvement 37. Parent Involvement Aide 0 0 0.00 0 0 38. Other PI Staff 0 0 0.00 0 0 179 Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) A B C D E Staff ACYF + Non- Non-Federal Item Federal Cash In-Kind Udmin F/TFP/T Flags H. Maintenance 39. Custodian 0 0 5.00 0 0 40. Other Maintenance Staff 0 0 5.00 0 0 I . Transportation 41. Bus Driver 0 0 0.00 0 0 42. Bus Aide 0 0 0.00 0 0 43. Other Transportation Staff 0 0 0.00 0 0 J. Dual Roles 44. Family Worker 0 0 0.00 0 0 45. Teacher Aide/Bus Driver 0 0 0.00 0 0 Aftd6. Other Disabilities Staff 0 0 0.00 0 0 47. Assistant Dir/PI 31,554 0 5.00 1 0 48. Program Assistant 23,088 0 20.00 1 0 49. 0 0 0.00 0 0 50. 0 0 0.00 0 0 Total Personnel 546,736 0 0.00 14 23 180 Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) A B C D ACYF + Non- Non-Federal Item Federal Cash In-Kind YAdmin Flags 2. Fringe Benefits (Object Class Category 6.b) 51. Social Security 44,555 0 16.56 52. State Disability 4,750 0 16.56 53. Unemployment 16,250 0 16.56 54. Workers Compensation 13,950 0 16.56 55. Health/Dental/Life Ins 19,146 0 16.56 56. Retirement 12,300 0 16.56 57. Other Fringe 0 0 16.56 Total Fringe Benefits 110,951 0 0.00 3. Occupancy (Object Class Category 6.h) 58. -Rent/Mortgage 67,160 6,062 5.00 0 59. Depreciation/Use Allowance 0 0 5.00 60. Utilities 10,674 2,919 5.00 0 61 . Telephone 6,200 1,800' 25.00 0 62. Building Insurance 740 185 5.00 0 63. Child Liability Insurance 4,400 1,100 0.00 0 64. Maintenance/Repair 3,367 897 5.00 0 65. Renovation 0 0 5.00 66. Other Occupancy 1,864 466 5.00 0 Total Occupancy 94,405 13,429 0.00 181 Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) A B C D ACYF + Non- Non-Federal Item Federal Cash In-Kind %Admin Flags 4. Child Travel 67. Contract/Rental 100 25 0.00 C 68. Vehicle Maintenance/Repair 500 125 0.00 0 69. Vehicle Insurance 2,500 625 0.00 0 70. Vehicle Operating Expenses 900 250 0.00 0 71. Field Trips 700 875 0.00 0 72. Disabilities Travel 0 0 0.00 73. Other Child Travel 0 0 0.00 Total Child Travel 4,700 1,900 0.00 5. Staff Travel 74. Out-of-town 0 0 50.00 75. Local 1,000 425 5.00 0 Total Staff Travel 1 ,000 425 0.00 6. Nutrition & Food (Object Class Category 6.h) 76. Children's Food 2,413 603 0.00 0 77. Adult's Food 3,085 771 0.00 0 78. Other Nutrition 0 0 0.00 Total Nutrition & Food 5,498 1,374 0.00 7. Furniture & Equipment (Object Class Category 6.d) 79. Vehicle Purchase 0 0 0.00 80. Office 0 0 100.00 81. Classroom/Outdoor 0 0 0.00 82. Kitchen 0 0 0.00 83. Equip Maintnenance/Repair 4,462 1,116 0.00 84. Other Furniture/Equipment 0 0 0.00 Total Furniture & Equipment 4,462 1,116 0.00 182 Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) A B C D ACYF + Non- Non-Federal Item Federal Cash In-Kind %Admin Flags 8. Supplies (Object Class Category 6.e) 85. Office/Copying/Postage 1,300 375 100.00 86. Cleaning 650 163 5.00 87. Classroom/Home Base 3,500 1,000 0.00 88. Medical/Dental 300 75 0.00 89. Kitchen Supplies 1,200 300 0.00 90. Disabilities Supplies 300 75 0.00 91. Other Supplies 650 163 0.00 Total Supplies 7,900 2,151 0.00 9. Other Child Services (Object Class Category 6.h*) 92. Education Consultant 200 50 0.00 0 93. Substitutes (6.h) 0 0 0.00 94. Volunteers (Education) 0 171,631 0.00 95. Med/Dent Exam/Screen/Care 600 150 0.00 0 96. Mental Health Assess/Care 200 50 0.00 0 97. Nutrition Consultant 0 0 0.00 98. Speech Therapy 100 25 0.00 0 99. Disabilities Services 200 50 0.00 0 100. Other Services 3,600 0 0.00 0 Total Other Child Services 4,900 171,956 0.00 183 Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) • A B C D ACYF + Non- Non-Federal Item Federal Cash In-Kind 9A' dmin Flags 10. Other Parent Services 101. Parent Activities & Travel 200 50 0.00 0 102. Out-of-town (6.c) 0 0 0.00 103. Local (6.h) 50 13 0.00 0 104. Other Parent Services 900 750 0.00 0 Total Other Parent Services 1,150 813 0.00 11 . Other (Object Class Category 6.h) 105. Audit 4,500 1,250 100.00 0 106. Legal 0 0 100.00 107. Theft Bond 400 100 100.00 0 108. General Liability Ins 800 200 100.00 0 109. Payroll/Accounting 0 0 100.00 110. Publications/Subscriptions 459 125 0.00 0 111. Printing/Advertising 500 125 0.00 0 112. T&TA CDA 0 0 0.00 113. Other T&TA 2,300 575 0.00 T 0 114. Other Training 0 0 0.00 115. Disabilities Training 300 75 0.00 0 116. Other Disabilities 0 0 0.00 117. Volunteers (Not Education) 0 0 0.00 118. Other 10,494 4,750 0.00 0 Total Other 19,753 7,200 0.00 12. Indirect Costs 119. Indirect Costs Not T&TA 0 0 100.00 120. Indirect Costs T&TA 0 0 100.00 Total Indirect Costs 0 0 0.00 184 Head Start Line-Item Budget Grantee/Delegate: 03CH0375/003 (B) • A B ACYF + Non- Non-Federal Federal Cash In-Kind 13. Totals Total of Budget Categories 801,455 200,364 Total Budget (Columns A + B) 1,001,819 Total ACYF Budget a. Program Funds 799,155 b. Parent Child Centers 0 c. T&TA Funds 2,300 Total Non-Federal Share Budget a. Cash 0 b. In-Kind 200,364 14. Other Funds Other Funds that support the Head Start program but are not included in the SF 424A and the Appendix to the SF 424A: a. USDA 60,776 b. Other Cash 0 c. Other In-Kind 0 185 Functional Allocations The following allocations have been changed from the defaults: tem Description Adm Edu Hlth Nutr Soc PInv Dis Trn Occ 0th Assistant Dir/PI 5.00 0.00 0.00 0.00 0.00 95.00 0.00 0.00 0.00 0.00 Program Assistant 20.00 30.00 5.00 5.00 20.00 10.00 5.00 0.00 0.00 5.00 Program Option Allocations The following allocations have been changed from the defaults: No changes have been made to the default program option allocations. PA20, Contract (6.f) & Other (6.h) Allocations The following line items have PA20, Contract (6.f) and/or Other (6.h) funds allocated. Item Description Federal $ PA20 $ 6.f $ 6.h $ 58. Rent/Mortgage 67,160 5,500 60. Utilities 10,674 10,674 61. Telephone 6,200 6,200 62. Building Insurance 740 740 63. Child Liability Insurance 4,400 4,400 064. Maintenance/Repair 3,367 2,588 66. Other Occupancy 1,864 1,864 67. Contract/Rental 100 100 68. Vehicle Maintenance/Repair 500 500 69. Vehicle Insurance 2,500 2,500 70. Vehicle Operating Expenses 900 500 71. Field Trips 700 700 75. Local 1,000 1,000 76. Children's Food 2,413 2,413 77. Adult's Food 3,085 3,085 92. Education Consultant 200 200 95. Med/Dent Exam/Screen/Care 600 600 96. Mental Health Assess/Care 200 200 98. Speech Therapy 100 100 99. Disabilities Services 200 200 100. Other Services 3,600 3,600 101. Parent Activities & Travel 200 200 103. Local (6.h) 50 50 104. Other Parent Services 900 900 105. Audit 4,500 4,500 107. Theft Bond 400 400 108. General Liability Ins 800 800 110. Publications/Subscriptions 459 459 111. Printing/Advertising 500 500 113. Other T&TA 2,300 1,760 1,760 115. Disabilities Training 300 300 Is18. Other 10,494 4,853 186 PA20, Contract (6.f) & Other (6.h) Allocations (Cont'd) The following line items have PA20, Contract (6.f) and/or Other (6.h) funds allocated. 0 1 Item Description Federal $ PA20 $ 6.f $ 6.h $ 187 FIRST BAPTIST CHURCH HEAD START FEDERAL SHARE 99 PARENTS X 2 HRS/DAY X 136 DAYS X $7.50 = $200,960 (ADJ. $2007394) 188 Agency FBHS Page 1 of 1 Program Account 22 Program Year 1997 Food Reimbursement (CCFP) BREAKFAST 1 X .1950 X 136 X .85 = 22.54 #Base Rate Days ADA Children 6 X .6975 X 136 X .85 = 483.79 #Reduced Price Rate Days ADA Children 83 X .9975 X 136 X .85 = 9.570.81 #Free Rate Days ADA Children LUNCH 2 X .1725 X 136 X .85 = 39.88 #Base Rate Days ADA Children 8 X 13950 X 136 X .85 = 1,290.1 #Reduced Price Rate Days ADA Children 170 X 1.7950 X 136 X .85 = 41.500.40 #Free Rate Days ADA Children SUPPLEMENTS 1 X .0450 X 136 X .85 = 6.12 #Base Rate Days ADA Children 6 X .2475 X 136 X .85 = 171.67 #Reduced Price Rate Days ADA Children 83 X .4925 X 136 X .85 = 4.725.44 #Free Rate Days ADA Children Cash4n-lieu of Commodities(for each reimbursable lunch or supper) 180 X .1425 X 136 X .85 = 2.965.14 #Children Rate Days ADA State Meal Reimbursement(Breakfast+Lunch) 178 X .1301 X 136 X .85 = 2,677.04 #Total Free+Reduced Rate Days ADA Children , Total Estimated Federal Food Subsidy(USDA&CCFP) #(60.775.89) "(Distribute and enter on Part 111 Section B,Column 3)and section 14 on PC COST under USDA Rates from July 1,1996 to June 30, 1997 189 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION Introduction First Baptist Church Head Start (FBCHS) is a delegate agency of Contra Costa County's Community Services Head Start Division. FBCHS provides services to 180 children and their families in the City of Pittsburg and parts of the nearby town of Bay Point. We currently have four centers, all located in Pittsburg: Odessa Center (204 Odessa Avenue), Wee World Center (temporarily located at the Odessa site), Lido Square Center (2131 Crestview Avenue), and Woods Manor Center (850 East Leland Road). FBCHS proposes the following as our 1997 Basic Grant Application, which reflects some changes from the 1996 Basic Grant. These changes are proposed in an effort to improve the quality of services currently being provided to the children and families of our communities. The population of Pittsburg is 50,000. Highway 4 divides the City into two areas -north and south. For the past twenty years, Pittsburg has been under redevelopment, leaving some areas (mostly on the north side) vacant, with the potential for investment and upscale housing This redevelopment has forced Head Start-eligible families to move to the south side of Pittsburg. In November of 1996, FBCHS will move two centers and its administrative office to the south side, onto a 36,590 square foot site. In January of 1995, a Federal Review was conducted, using the OSPRI. At that time, several areas were found to be "out of compliance" or "deficient." The requirement was that all non-compliance issues be addressed immediately, and all deficiencies be corrected within one year. FBCHS's Local Policy Committee, Board of Directors, and staff took the warning very seriously. Changes in the way the organization operated were implemented immediately. As a result, in February of 1996 (the follow-up Review), this delegate agency was certified by the Regional Review Team as being "in compliance" in all areas previously identified as being "out of compliance" and "deficient." Personnel (6 fall The Personnel cost to our Head Start program is $546,736, which is a slight decrease from last year's budget. The change occurred within the Mental Health component. (Mental Health was one of two components considered deficient by the Regional Review Team in January, 1995. As a result, we restructured our Mental Health component, and we hired a Mental Health Consultant to work five hours per week for 24 weeks.) Having added this professional, we have cut two of the four Classroom Assistant positions. We are reluctant to note that these 190 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION Classroom Assistants are not needed; however, we hope that the Mental Health Consultant, via trainings, will help the teachers deal more effectively with disruptive children. Personnel included in this budget are: - Head Start Program Director -Assistant Director/Parent Involvement - Program Assistant (secretary) - Fiscal Manager - Bookkeeper - Health Coordinator (a Registered Nurse) and one Assistant - Health Assistant Supervisor (who functions as a supervisor in the absence of Health Coordinator) - Disabilities/Mental Health Coordinator -Two Classroom Assistants (who provide Teachers and Teacher Assistants with aid relative to behavior management techniques in the classroom) - Social Services Coordinator and two Social Services Aides - Education Coordinator - Four Lead Teachers (who function as teachers as wells as site directors) - Six Classroom Teachers -Ten Teacher Assistants - Food Service Manager - One Food Service II (cook) and four Food Service I (serve as cook's assistants and food transporters) - Substitutes for the classroom. Total First Baptist Church Head Start Personnel: 41. Fringe Benefits (6 rbl) Fringe Benefits include FICA, Worker's Compensation, SUI, SDI, Health, Dental, Life Insurance, and Retirement. • FICA was calculated at 7.65% for the total payroll of$546,736; • Worker's Comp. was calculated at different rates: Clerical employees at 0.74%, Professional employees at 1.93%, and Cafeteria staff at 6.57%;. • SUI was calculated at 5.4% for employees earning up to $7,000 or less annually; • SDI was calculated at 0.81% for all employees; • Health / Dental / Life Insurance was calculated at the current rate; and 191 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION • Retirement (Annuity) was calculated at $300 (annual amount employer contributes) times 41 (total number of employees). Total amount of Fringe Benefits requested in our 1996 Budget is $110,951. OccupancXffiQ) B� Total cost for Rent has increased significantly compared to 1996 Rent. FBCHS has experienced major problems with its facilities over the past several years. Firstly, we successfully relocated our Woods Manor Center in September of 1995 (which caused an increase in 1995 Rent). Secondly, on June 30, 1996 the lease agreement at our Wee World Center expired. Thirdly, because of the population shift, we have families transporting children from the south side of Pittsburg to the north side (Odessa site). Fourthly, our Administrative office is located on the second floor, and there is no elevator. (It does not meet Americans with Disabilities Act requirements.) In November of 1996, we are planning to move Wee World (temporarily receiving services in the Church's Social Hall), 30 slots at the Odessa site (Trailer 1), and our Administrative offices to a new location on the south side. Total amount requested in the 1997 Budget for Rent is $67,160. Utilities (60 - 66) Total cost of Utilities is similar to the cost requested in 1995; it includes the cost of water, garbage, fire extinguishers, and security. Total amount requested for Utilities is $27,245. Child Travel (67 - 71) Costs included in this category are for vehicle maintenance and repair, vehicle insurance, vehicle operating cost, and field trip cost. Total amount requested for Child Travel is $4,700. Travel (74, 75, 101 - 104) Our Travel budget reflects only local travel. Because of the increase in the Occupancy (Rents) category, we were forced to pull funds from Travel. We will 192 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION research / seek out other funding for out-of-town travel. The total amount requested for Travel is $2,150. Nutrition (76, 771 Nutrition and Food (line item) reflects the cost of preparing nutritious meals for 180 children. The budgeted amount is for costs not covered by USDA/ CCFP reimbursements. In addition, we serve meals to our classroom staff, so our children can enjoy "family-style" meal experiences. Included in Nutrition cost is food served to teachers and parent volunteers. Also included is reimbursement for food served to children (of parent volunteers) not enrolled. Total amount of the Nutrition line item is $5,498. Furniture and Equipment (8 ) Total cost of leasing a copier for the agency is included in this line item; the total amount for 1997 is $4,462. Supplies (85 - 91) Cost of Supplies is slightly lower than 1996. Total amount requested in this category is $7,900. Other Child Services (92 -1-00) There is a change in this category compared to the 1996 Budget; the increase is due to hiring a Mental Health Consultant. Total amount requested for Other Child Services is $4,900. Other 0 05 - 1181 Other costs are connected to the cost of an audit: • Theft Bond; • Liability Insurance; • Cost of Publications and other professional material; • Advertising (for recruitment of staff, eligible families, and children); and • Disabilities Training. 193 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION is The T/TA covered under PA 20 is a request for monies to support job training for programs in such areas as trainers, transportation, baby-sitting, agency retreats, and written materials. Janitorial services (provided by contract) provide maintenance to our four centers and the Administrative office. Total amount requested in this category is $19,753. Administrative Cost FBCHS has a 12 percent ceiling for Administrative Cost, as stipulated by the Grantee. This amount is $120,137. Administrative Cost for our budget is $115,723 or 11.5 percent. Outlined throughout our budget are areas affected by Administrative Costs, leaving some leverage for areas that may be affected throughout the fiscal year. 194 First Baptist Church Head Start 1997 Basic Grant Personnel (6.a.) Position Houtiy Hours Per Weeks Per Total;Salary CCFP:& Total Total Percentage, Wage Week Year per Year tJSDA`ReimPayrolt Admin. of Admin. Director $20.68 40 52 $43,014.40 $43,014.40 $43,014.40 100% Parent Involvement $15.17 40 52 $31,553.60 $31,553.60 $1,578.00 5% Program Assistant $11.10 40 52 $23,088.00 $23,088.00 $4,618.00 20% Fiscal Manager $15.51 35 48 $26,056.80 $26,056.80 $26,056.80 100% Bookkeeper $10.60 30 48 $15,264.00 $15,264.00 $15,264.00 Health Coordinator $16.35 35 52 $29,757.00 $29,757.00 Health Assistant II $9.06 30 42 $11,415.60 $11,415.60 Health Assistant 1 $7.18 30 41 $8,831.40 $8,831.40 Disability/MH Coord $14.47 35 52 $26,335.40 $26,335.40 Classroom Assist. $6.11 20 41 $5,010.20 $5,010.20 Classroom Assist. $6.11 20 41 $5,010.20 $5,010.20 Social Service Coor $11.04 40 52 $22,963.20 $22,963.20 Social Service Aide $6.88 30 41 $8,462.40 $8,462.40 Social Service Aide $6.88 301 41 $8,462.40 $8,462.40 Education Coord. $14.36 401 52 $29,868.80 $29,868.80 Lead Teacher $12.79 35 41 $18,353.65 $18,353.65 Lead Teacher $12.79 35 41 $17,478.30 $17,478.30 Lead Teacher $12.18 35 41 $16,660.35 $16,660.35 Lead Teacher $11.61 35 41 $16,660.35 $16,660.35 Teacher II $10.37 30 41 $12,755.10 $12,755.10 Teacher II $10.37 30 41 $12,755.10 $12,755.10 Teacher it $10.37 30 41 $12,755.10 $12,755.10 AftTeacher II $10.37 30 41 $12,755.10 $12,755.10 eacher I $9.88 30 41 $12,152.40 $12,152.40 Teacher I $9.88 30 41 $12,152.40 $12,152.40 Teacher Assist. III $8.15 25 41 $8,353.75 $8,353.75 Teacher Assist.111 $8.15 25 41 $8,353.75 $8,353.75 Teacher Assist.111 $8.15 25 41 $8,353.75 $8,353.75 Teacher Assist.II $7.76 25 41 $7,954.00 $7,954.00 Teacher Assist. 1 $7.03 25 41 $7,205.75 $7,205.75 Teacher Assist. 1 $7.03 25 41 $7,205.75 $7,205.75 Teacher Assist. 1 $7.03 25 41 $7,205.75 $7,205.75 Teacher Assist. l $7.03 25 41 $7,205.75 $7,205.75 Teacher Assist.l $7.03 25 41 $7,205.75 $7,205.75 Teacher Assist.1 $7.03 25 41 $7,205.75 $7,205.75 Food Svc. Manager $11.67 40 52 $24,273.60 $24,273.60 Food Svc. II $8.24 32 41 $10,810.88 $10,810.88 Food Svc. 1 $8.10 32 41 $10,627.20 $10,627.20 Food Svc. 1 $7.12 26 41 $7,589.92 $7,589.92 Food Svc. 1 $6.23 26 41 $6,641.18 $6,641.18 Food Svc. 1 $6.231 26 41 $6,641.18 $6,641.18 Total1$546,735.781$35,669.181 $582,404.96 1$90,531.20 195 First Baptist Church Head Start 1997 Basic Grant !Fringe Benefits (6.b.) Ben efr# Rate Adjusted T©tai CCFP &. Total Adm►n 8ene#r#s Prflposed USDA Proposed FICA 7.65% $44,555.00 (2,729) $44,555.00 $7,013.00 Workers Comp 0.740% $450.00 $239.00 1.93% $9,000.00 $829.00 6.57% $4,500.00 Total $13,950.00 $13,950.00 Sul $16,250.00 $16,250.00 $378.00 SDI $4,750.00 $4,750.00 $750.00 Health $12,620.00 Dental $4,386.00 Life Insurance $2,140.00 $107.00 Total $19,146.00 $19,146.00 Retirement $12,300.00 $12,300.00 $1,005.00 Total $110,951.00 $10,321.00 Medical Cost Health (Kaiser) $12,200.00 10emp@122x1 O $420.00 Dental $4,386.00 Life Ins Policy $2,140.00 Retirement Annuity $12,300.00 • 196 First Baptist Church Head 1997 Basic Grant Occupancy Detail Budget 1997 Local Share Total Budget CCFP& Admin. Admin.' 1997 USDA Reimb. 60 Rent Odessa Center $2,000.00 204 Odessa Ave. Pittsburg, CA LidoSquare Center $13,560.00 2131 Crestview Lane Pittsburg, CA Woods Manor Center $3,600.00 850 E. Leland Road Pittsburg, CA Administrative Office $48,000.00 &Wee World Center 55 Castlewood Drive Pittsburg, CA Total Rents $67,160.00 $67,160.00 3328 5% 60 Utilities $10,674.00 2919 554 5% 61 Telephone $6,200.00 1800 1550 25% 62 Building Insurance $740.00 185 37 5% 63 Child Liability Ins. $4,400.00 1100 5% 64 Maintenance Repair $3,367.00 897 168 5% 66 Other Occupancy $1,864.00 466 93 5% Total Occupancy $27,245.00 $27,245.00 67 Contract/Rent $100.00 25 68 Vechicle Maint/Rep. $500.00 125 69 Vechicle Insurance $2,500.00 625 70 Vehicle Operating $900.00 250 71 Field Trip $700.00 875 Total Child Travel $4,700.00 $4,700.00 74 Staff Travel $0.00 0 1000 50% 75 Out of Town $1,000.00 425 85 5% Total Staff Travel $1,000.00 $1,000.00 76 Nutrition and Food $2,413.00 603 77 Food Costs $3,085.00 771 Total Nutrition $5,498.00 1 $5,498.00 0% 197 First Baptist Church Head Start 1997 Basic Grant Budget Local Total CCFP & Admin. Admin 199Th , Budget USDA ° 1997 Remb Furniture & Equipment $4,462.00 1116 223 5% 83 Maint/Repair (Copier Cont.; Total Furn. & Equip. $4,462.00 $4,462.00 Supplies 85 Office Supplies $1,300.00 375 1500 100% 86 Cleaning Supplies $650.00 163 33 5% 87 Classroom $3,500.00 1000 0% 88 Health $300.00 75 0% 89 Kitichen $1,200.00 300 0% 90 Disabilities $300.00 75 0% 91 Other (PI & Social Svc.) $650.00 163 0% Total Supplies $7,900.00 $7,900.00 Other Child Supplies 92 Education Consultant $200.00 50 0% 95 Screenings $600.00 150 0% 96 Child Assessments $200.00 50 0% 98 Speech Therapy $100.00 25 0% 94 Volunteers 171631 99 Disabilities Services $200.00 50 0% 100 Other Services $3,600.00 900 0% Total Other Child Svc. $4,900.00 $4,900.00 Other Parent Services 101 Parent Activities $200.00 50 0% 102 Out Of Town $0.00 375 0% 103 Local $50.00 13 0% 104 Other Parent Services $900.00 250 0% Total Other Parent Svc. $1,150.00 $1,150.00 198 First Baptist Church Head Start 1997 Basic Grant Budget Local. Total CCFP.& Admin. Admin #997 Share Budget USDA' to 1997'Reimb: Other 105 Audit $4,500.00 1250 4500 100% 106 Theft Bond $400.00 100 400 100% 108 Gen. Liability Insurance $800.00 200 800 100% 109 Accounting ' $0.00 0 110 Publications $459.00 125 111 Advertising $500.00 125 500 100% 113 Other TRA $2,300.00 575 114 Other Training $0.00 115 Disability Training $300.00 75 118 Other(Janitorial Svc.) $10,494.00 4750 Total Other $19,753.00 $19,753.00 Total Budget $801,455.00 Total In-Kind $200,364.00 Total USDA $60,776.00 Total Admin. $115,723.00 11.50%7 199 First Baptist Church Head Start Training/Conference 1997 LOCAL TRAVEL Parentscrst Staff Cost Local $50.00 Local .. . $1,000.00 0 Child Care $900 00 , Parent Activities $200.00 Total $1,15o.00 $1,000.00 Total Parents $1,150.00 Total Staff $1,000.00 Total $2,150.00 200 First Baptist Church Head Start 10PA 20 EXPENDITURE ACCOUNT EX17ENPOW- Printing of Materials $125.00 Consultant Fee $515.00 Transportation $100.00 Babysitting $275.00 Refreshments $130.00 Education Reimbursement $615.00 Agency-wide Retreat $540.00 • .Total $2,300.00 201 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION . ... . .. ...... ..... .... ... . ............. ...... Oil: Em Philosophy It is the philosophy of First Baptist Church Head Start (FBCHS) to promote Family Wellness through self-sufficiency, and through awareness of the role of parents in the education of their children. We strive to bring a greater degree of social competence to the lives of our children and families. We encourage self- confidence, spontaneity, curiosity, and self-discipline. Our mission is to build a stronger community of self-sufficient individuals - by nurturing and empowering children and families through individualized services. Overview First Baptist Church Head Start is located in the rural community of Pittsburg, California, and is a delegate agency of Contra Costa County's Community Services Head Start Division. FBCHS provides services to 180 multi-ethnic children and their families in the City of Pittsburg and parts of the adjacent town of Bay Point. Highway 4 divides Pittsburg into two areas, north and south. For the past twenty years, the City has been under redevelopment, leaving some areas (mostly on the north side) vacant, with the potential for investment and upscale housing. This has forced our Head Start-eligible families to move to the south side of Pittsburg. In November of 1996, FBCHS will move two centers and its Administration office to a location on the south side. FBCHS's staff is multi-ethnic and fluent in the following languages: English, Spanish, Farsi, Finnish, Tamil, and Patwau. Staff encourages vast parent participation in multi-cultural experiences throughout the school year, such as: • Classroom Cooking • Games • Story-telling • Dances • Songs • Displays The classroom environment is enriched with pictures of children /families and materials that reflect their ethnicity, culture, and the community. During February and May of 1996, a Regional Review (follow-up to the original Review in January, 1995) was conducted. The requirement was that all deficiencies must be corrected within one year. Consequently, a commitment to 202 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION strengthen the agency, improve the quality of our program, and come into compliance was made on every level - the Local Policy Committee, the Board of Directors, and the staff. FBCHS worked aggressively to achieve these goals by the targeted deadline. As a result, in February of 1996, this delegate agency was certified by the Regional Review Team as being "in compliance" in all areas previously identified as "deficient." Area Description and Demographics FBCHS has four (4) centers, all located within the City of Pittsburg (which has a population of 50,000). The ethnic / racial breakdown is 49 percent Caucasian, 12.2 percent Asian, 17.6 percent African American, and 20.6 percent Hispanic. The demographic breakdown of children in FBCHS during the 1995 - 1996 program year is listed below by ethnicity, race, income, and language. Statistics were provided by the 1996 - 1998 Community Needs Assessment (CNA), Program Information Report (PIR), and Family Needs Assessment (FNA) for the 1995 - 1996 program year. Demographic Breakdown of FBCHS Children African American 42.9% Hispanic 40.0% Caucasian 9% South Asian 8% Native American 1% tt +Liv. :: Lga�t�:.:>;:::::::.::.;;>::. $ 0 - $ 2,999 1% $ 3,000 - 5,999 25% $ 6,000 - 8,999 21% $ 9,000 - 11,999 23% $12,000 - 14,000 15% $15,000 and over 15% g . ... ..fie English 62% Spanish 27% Vietnamese 1% Cambodian 5% South Asian 1% Other 0.5% 203 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION There are no changes in our Community Needs Assessment submitted in the Three-Year Grant Application (10/1/996). Program Goals & Objectives 1996 - 1998 We are entering Year Two of our Three-Year Goals and Objectives, as shown below: • Years One, Two, & Three - Facilities • Years One & Two - Employment/Job Training • Year Three - Parenting, Child Discipline, and Development Facilities (Years One. Two, and Three) Facilities problems have been of great concern to our program for the past several years. Firstly, we successfully relocated our Woods Manor Center in September 1995. Secondly, on June 30, 1996 our lease agreement at our Wee World Center expired. Thirdly, because of the population shift, we have families transporting children from the south side to the north side of Pittsburg. And finally, our Administrative office is located on the second floor without an elevator. (It does not meet Americans with Disabilities Act requirements.) We had planned to expand this priority goal over the three-year cycle: moving Wee World in 1996, moving 30 slots from our Odessa site on the north side of the City to the south side in 1997, and finally moving the Administrative office in 1998. Fortunately, we have located a 36,590 square foot site on the south side of Pittsburg to house our centers and office. We anticipate the actual move will occur around November 1, 1996. Employment/Job Training (Years One and Two) The parents made this our Goal Two priority because they wanted to enhance their skills, increasing their opportunities for employment. FBCHS has been working with community job training programs, and has also completed a Job Training Survey to help identify what training to provide. We are on schedule with this plan, and do not anticipate any changes. Program Desion Program Option FBCHS Program Design /Options are ten "Part-Day" classes - consisting of four classes of 15 children, and six classes of 20 children. FBCHS classes operate Monday through Thursday, with Friday used as a Staff Development and Training day. Our centers are open from 8:00 to 11:45 for the A.M. sessions, 204 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION and from 12:15 to 3:45 for the P.M. sessions. The Center names, locations, and capacities are listed below: • Odessa Center, 204 Odessa Avenue, Pittsburg, CA 94565 (located on the north side of Pittsburg). Two trailer classrooms serve a total of 60 children - 30 in the A.M., and 30 in the P.M. classes. • Wee World Center, 204 Odessa Avenue, Pittsburg, CA 94565. Services will be provided, temporarily, in the Social Hall of the Church to a total of 40 children - 20 in the A.M., and 20 in the P.M. • Lido Square Center, 2131 Crestview Avenue, Pittsburg, Ca 94565 (located on the south side of Pittsburg). This site serves a total of 40 children - 20 in the A.M., and 20 in the P.M. classes. • Woods Manor Center, 850 East Leland Road, Pittsburg, CA 94565 (located on the south side of town). This center serves a total of 40 children - 20 in the A.M., and 20 in the P.M. FBCHS envisions a need to offer"Full-Day" classes when the Welfare Reform Act impacts our communities. Program Manaaement Assessment and Improvement Plan During Fiscal Year 1996, several assessments of our program were generated. The Policy Committee conducted a self-assessment, using the OSPRI, during the second week of February in 1996. In addition, Region IX conducted a full OSPRI Review in January, 1995 and follow-up reviews during the months of February and May, 1996. All findings and recommendations have been accomplished. As a result of these assessments, there have been many, major changes in the way our organization operates. These changes continue to be a primary focus for our program; following is a list a some of the changes: • Developed and implemented an 1-30 Parent Involvement Implementation Plan; • Enhanced and incorporated a Cross-component Integration System; • Developed and implemented an overall Mental Health Staffing Pattern; • Developed and implemented new Accounting Policies and Procedures, including Purchasing and Procurement Policies and Procedures; • Developed and implemented Reporting Procedures for Monthly Monitoring; • Revised the agency's Policies and Procedures Organization Manual; • Developed and implemented criteria for Parent Newsletter; 205 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION i • Developed and incorporated new policies and procedures for the use of Individualized Method for Lesson Plans; • Developed and implemented a new Kindergarten Transition Plan; • Revised and upgraded the Nutrition Curriculum; and • Conducted agency-wide and Managers' Retreats, focusing on Program Improvement. At the end of the 1995 / 1996 school year, the Director of FBCHS held an exit conference with each staff member. Purposes of the conference were to gain a sense of how the program year had been for the employee; to identify what worked well during the school year; and to learn what changes the staff member suggested for the coming year. Findings of these conferences were consolidated and used as a focal point for the Managers' Retreat on June 4, 1996. At the retreat, a Plan of Action was developed. That Plan is now being implemented. • 206 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION ...XXX . ........ Philosophy First Baptist Church Head Start's Disabilities component provides a comprehensive Disabled Service Program for disabled children and their families. Services provided include speech and language, severe asthma, learning disabilities, autism, and others. The Disabilities component works to enhance a child's physical, social, emotional, and cognitive development toward the goal of social competence. Overview 1995 - 1996 Relocation First Baptist Head Start formed a Facility Committee, with a view toward relocation. The Disabilities Coordinator informed the committee on such items as ADA requirements, space for screening, observations, and gross motor areas (inside outside). • Job Trainina The Disabilities Coordinator contacted Lynn Center and George Miller Center to see what services they provide for disabled children. This was done in preparation for FBCHS's Job Training Survey and Job Training program. Current Status As a result of the Regional Review, the following were accomplished. (We will continue to implement them in our program.) • Developed a written procedure on IEP integration. Circulated IEP to teaching staff(to plan appropriate activities for IP and Lesson Plans integrated into the classroom); • Developed a written procedure meeting the needs of parents who have children with disabilities. During our parents' monthly Disabilities Committee meeting, we obtained feedback on the needs and services generated. We then put in place a binder containing documentation; • Developed a written procedure on Kindergarten Transition to ensure that children will receive uninterrupted services while transitioning into the public school system; 207 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION • Provided disabilities services to 36 children (which exceeded our 10 percent requirement); • Developed a "red flag" form to notify Disabilities (and other components) of any "special needs" child entering or leaving our program; and • To provide current information to parents and staff, we established a resource library of special needs materials. Component Services Plan Update First Baptist Church Head Start has accomplished Program Goal and Objective One (relocation of Wee World in 1996, Odessa in 1997, and the Administration office in 1998). This allows us ample time to focus our efforts on Program Goal and Objective Two (Job Training and Employment) and Program Goal and Objective Three (Parenting Skills, Child Development and Child Discipline). 208 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION ..... .......... ...... .... .. .. .. *..... . ... . ... .. ... .. ............................... ........................ ................................ ..... .... ................................. ................................. .. ........ . ......a X ...... . . . . .. ............................... ..... .... .... ...... .......................... ........... ........................... .... ..400: ..... ............................. Philosophy First Baptist Church Head Start's Education component provides children with a learning environment and varied experiences to help them develop socially, intellectually, physically, and emotionally (in a manner appropriate to their ages and stages of development). First Baptist also provides a curriculum which integrates the educational aspects of various Head Start components in the daily program, and involves parents in educational activities of the program (to enhance their roles as principal influences on their children's education and development). Overview 1995 - 1996 Relocation First Baptist Head Start formed a Facility Committee, with a view toward relocation. Our Education Coordinator informed the committee on such items as Community Care Licensing and Head Start requirements for a preschool. The facility committee located a new site that will make it possible for First Baptist Church Head Start to accomplish all three years of Goal One (including the relocation of Wee World in 1996, Odessa in 1997, and the Administration office in 1998.) Our new facility will open in November, 1996. Job Training The Education Coordinator contacted the Child Care Council, Northern Pacific, ROP, Los Medanos College, and Diablo Valley College -to determine what services they provide in Child Development/Teaching. This information was used in the preparation of FBCHS's Job Training and Employment Plan. Working with all other FBCHS component managers, the Education Coordinator distributed, collected, and tallied our Job Training Survey. Current Status As a result of the Regional Review, the following were accomplished. (We will continue to implement them in our program.) 209 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION • Parents were given opportunities for training on Parent Classroom Participation and the Parent Volunteer Calendar. This provided continuous, hands-on classroom experience for parents, increasing their participation; • We developed a system of procedures for on-going observation, recording, and individualizing the Lesson Plan through alphabetical coding; • First Baptist Head Start restructured our Center Committee meetings to meet the needs of parents, and to enhance parent participation'; • Site Directors performed daily visual inspections and completed monthly classroom checklists to ensure a safe, clean environment at all times. Any needed repairs were handled in a timely manner; • First Baptist Head Start opened the new Woods Manor location, fully equipped to meet Head Start Performance Standards and Community Care Licensing regulations; • FBCHS implemented "Creative Curriculum" as the base curriculum, and the "Humanics National Preschool Assessment" as the new, developmentally- appropriate assessment; • First Baptist Head Start enhanced its Education Resource Library to provide more resources for parents and staff; • Education Committee parents and staff revised thirteen policies and procedures to improve the quality of our educational services; and • The Education Manager set up a series of trainings for parents and staff, utilizing community and outside resources, i.e., Los Medanos College's Child Development and University of California / Berkeley's Literacy Program and Kindergarten Prep. Component Services Plan Update First Baptist Church Head Start has accomplished Program Goal and Objective One (relocation of Wee World in 1996, Odessa in 1997, and the Administration office in 1998). This allows us ample time to focus our efforts on Program Goal and Objective Two (Job Training and Employment) and Program Goal and Objective Three (Parenting Skills, Child Development, and Child Discipline). 210 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION .791 Philosophy The Health Services component of FBCHS provides a comprehensive Health Services program, including a broad range of medical, dental, mental health, and nutrition services to preschool children. We do this to assist children's physical, emotional, cognitive, and social competence (and to promote preventive health services and early intervention). The Health program also assists families with necessary skills and insight, and attempts to link them to an on-going health care system. Overview 1995 - 1996 Relocation First Baptist Church Head Start formed a Facility Committee, with a view toward relocation. The Health Services Coordinator informed the committee on such items as adequate space for health screening, equipment, and supplies. • In November of 1996, we will move to a new location which meets ADA requirements. Job Training Preparing the FBCHS Job Training and Employment Plan, our Health Services Coordinator contacted Pittsburg Adult Education and Los Medanos College - regarding services they provide in the area of health training. Working with all other FBCHS component managers, the Health Coordinator distributed, collected, and tallied our Job Training Survey. Current Status As a result of the Regional Review, the following were accomplished. (We will continue to implement them in our program.) • First Baptist Head Start's vision-testing procedure has been reviewed and updated for acuity screening. (Cue cards with specific symbols are now used to replace the letter "E" -which allows every child to understand and cooperate with the screening procedure regardless of language, culture, age, or developmental level); 211 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION • The Health component developed a procedure regarding the "End-of-Year Summary" form to help the teaching staff better interpret the initials "P /S;." • Health component provided updated training on "Universal Precaution Procedures" for teachers, Health staff, and kitchen staff. (Please refer to HIV and AIDS Awareness); • The First Baptist Head Start Health component developed a tracking system to track, document, and file incoming information on medical, dental, vision, and hearing referrals, immunizations, TB tests for children and parents, and medical histories; • Our Health component upgraded the Health Resource Library for parents and staff-to provide new/ updated information on health issues; • The Health component reviewed and updated procedures on "Release of Information Consent" forms (by forwarding them to medical providers at enrollment). This resulted in the more timely return of children's medical histories, providing necessary data for early intervention and treatment; • First Baptist Head Start's Health component developed a procedure to use following injury to a child, and provided teachers with information on specific measures to take. • The First Baptist Head Start Health component developed an organized Health Curriculum -to train parents and teaching staff on vision /audio/ lice/ height and weight screening (clearly documented in the lesson plan); • Focusing on HIV and AIDS as its top priorities, the Health component updated its orientation and training for parents and staff on preventive health, emergencies, first aid, and safety practices; • The Health component has revised / updated its policies and procedures regarding tuberculosis and chest x-rays for parents and employees. Component Services Plan Update In November, 1996, First Baptist Head Start component will relocate its Wee World, Odessa sites, and Administrative office. Our new location will provide adequate space for health screenings, equipment, and supplies First Baptist Church Head Start has accomplished Program Goal and Objective One (relocation of Wee World in 1996, Odessa in 1997, and the Administration office in 1998). This allows us ample time to focus our efforts on Program Goal and Objective Two (Job Training and Employment) and Program Goal and Objective Three (Parenting Skills, Child Development, and Child Discipline). 212 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION Philoso h�v Mental Health Services of First Baptist Church Head Start directly impact all other component areas. Its objectives are: • To enhance the developmental support functions of two systems -the family and the Head Start site; • To increase capabilities of parents, staff, and children to adapt to (and constructively modify) those systems; and • To manage attendant stresses. Services are directed at prevention, early identification, and early intervention. We want to ensure that children and families achieve full benefit of participation in the FBCHS program. Overview 1995 - 1996 Relocation First Baptist Church Head Start formed a Facility Committee, with a view toward relocation. The Mental Health Coordinator informed the committee regarding such items as space for screening, observations, and gross motor area (inside/ outside). In November of 1996, we will be moving to a new location that meets ADA requirements. Job Training The Mental Health Coordinator contacting Lynn Center and George Miller Center to see what services they provide in the Mental Health field (in preparation for the FBCHS Job Training and Employment Plan). Working with all other FBCHS component managers, the Mental Health Services Manager distributed, collected, and tallied our Job Training Survey. Current Status As a result of the Regional Review, the following were accomplished. (We will continue to implement there in our program.) 213 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION • We hired a Mental Health Consultant to: 1) observe children, 2) consult with parents, and 3) train staff on mental health issues such as behavior modification, classroom management, and stress management. The Mental Health component completed models of Mental Health staffing patterns, and developed a Mental Health Staffing Pattern Plan with procedures; • Established a Mental Health Committee; oriented and trained parents/staff on the Mental Health Staffing Pattern Plan and procedures; • Developed a coding system documenting that each child is receiving: 1) individualization in the classroom, 2)the lesson plan, and 3) an PI reflecting that child's individual needs; • Developed a Child Observation Log to document on-going observation; • To enhance the Mental Health component, the Mental Health Coordinator facilitated a Rap Session, utilizing cross-component integration. This support group was organized for parents and staff -to reduce stress in their daily lives. Component Services Plan Update First Baptist Church Head Start has accomplished Program Goal and Objective One (relocation of Wee World in 1996, Odessa in 1997, and the Administration office in 1998). This allows us ample time to focus our efforts on Program Goal and Objective Two (Job Training and Employment) and Program Goal and Objective Three (Parenting Skills, Child Development, and Child Discipline). 214 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION WN Philosophy_ First Baptist Church Head Start's Nutrition program recognizes individual differences and cultural patterns of our Head Start children and families. It serves foods which meet their daily nutritional needs. First Baptist Church Head Start provides an environment which promotes opportunities for learning. We give assistance to families and staff- to increase their knowledge of nutrition (and its relationship to good health) We also involve staff, parents, and community agencies in meeting children's nutritional needs and establishing lifetime nutritional habits. Overview 1995 - 1996 Relocation First Baptist Church Head Start formed a Facility Committee, with a view toward relocation. The Nutrition Coordinator informed the committee on such items as building code requirements and Head Start requirements for a food service operation. We have secured a new site which will open in November of 1996. A more detailed plan will be developed to relocate the Central Kitchen to the new site (for greater efficiency in production, quantity, and quality of our food service operation). Job Training. The Nutrition Coordinator contacted PIC, ROP, Los Medanos College, and Diablo Valley College to determine what services they provide in the food service / nutrition fields. Information gained from these sources was used in preparation of FBCHS's Job Training and Employment Plan. Working with all other FBCHS component managers, the Nutrition Coordinator distributed, collected, and tallied our Job Training Survey. Current Status As a result of the Regional Review, the following were accomplished. (We will continue to implement them in our program.) 215 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START • 1997 GRANT APPLICATION • Our Nutrition component revised / upgraded its Nutrition Curriculum, and trained teaching staff on how to document curriculum in lesson plans; • The Nutrition component developed a Nutrition Resource Library accessible to all staff and parents; • FBCHS's Nutrition component obtained posters, nutritional information, and materials from food advisory boards and health agencies, supplying additional nutritional support material to all classrooms; • The Nutrition component increased training on sanitation to include all staff and parents. The Nutrition Coordinator also developed a Sanitation binder, and placed a copy at each site for reference; • To enhance parents' awareness of nutrition, FBCHS collaborated with the University of California's Cooperative Extension and Contra Costa County's FoodWise Project to conduct a series of nutrition trainings; • To enrich the knowledge of parents and staff regarding different ethnic groups, a nutritional Multi-Cultural Resource binder was developed. The Nutrition Coordinator utilized a collection of menus, their history, arts and crafts, and cultural activities in preparation of this binder; • A Food Service Management Calendar was developed to offer greater efficiency in food preparation; • A Food Service Taste Testing Survey was developed to monitor the quality • and quantity of foods served. Parents, children, and staff can provide feedback on foods served via this Survey; • The nutrition component upgraded FBCHS's recipe book to preserve and protect standardized recipes; • With the help of the local food bank and the U. S. Postal Service, we continued to offer nutritious food in brown bags to at least 50 percent of our parents; and • The Nutrition component implemented plans to enhance cross-component integration with the Health component (for greater efficiency in case- conference follow-up). Component Services Plan Updat First Baptist Church Head Start has accomplished Program Goal and Objective One (relocation of Wee World in 1996, Odessa in 1997, and the Administration office in 1998). This allows us ample time to focus our efforts on Program Goal and Objective Two (Job Training and Employment) and Program Goal and Objective Three (Parenting Skills, Child Development, and Child Discipline). 216 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION vt Philosophy First Baptist Church Head Start provides a program which: • Recognizes parents as responsible guardians and primary educators of their children; • Provides parents with opportunities for direct involvement in decision-making regarding their Head Start program; • Encourages parent participation in classroom and other Head Start activities (as well as in their communities); and • Provides experiences which give parents self-confidence and a sense of independence. Overview 1995 - 1996 Relocation • First Baptist Church Head Start formed a Facility Committee, with a view toward relocation. The Parent Involvement Manager asked parents to search their communities for space suitable for a FBCHS site. This Parent Facility Committee participated in the selection of funding sources to contact. Parents selected and approved the location of a new site. (This new site made it possible for us to meet our Program Goal and Objective One, which included the relocation of Wee World in 1996, Odessa in 1997, and the Administration office in 1998.) Our facility will open in November of 1996. ,fob Training First Baptist Head Start parents formed a Job Training and Employment Committee, then developed a Job Training Survey which was translated and distributed to parents for their input. Parent Involvement contacted Contra Costa County Employment Opportunities' Hot Lines, the Private Industry Council, the Job Opportunities and Basic Skills Training Program, Project Non-traditional Employment for Women, etc. - to determine what services they provide. Their input was utilized in the preparation of our Job Training Plan. 217 i CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION Working with all other FBCHS component managers, the Parent Involvement Manager distributed, collected, and tallied our Job Training Survey. Current Status As a result of the Regional Review, the following were accomplished. (We will continue to implement them in our program.) • Parents and staff developed a detailed plan to implement parents into all areas of FBCHS (1-30/70.2); • A procedure was developed to ensure that all information pertinent to parents' needs / interests be posted on bulletin boards in classrooms and the office. (Our bulletin boards are monitored on a weekly basis.) • The Parent Involvement Training Evaluation Form was revised to include a summary of training sessions (enabling us to have detailed documentation). • To ensure that parents feel ownership of First Baptist Church Head Start, a procedure was developed to promote parent involvement and value parent interests; • We revised the procedure for Parent and Community Volunteer Concern. In addition, a suggestion box was placed at each of our Head Start sites; and • Written procedures were developed (in conjunction with the 1-30/70.2)to ensure parent involvement in the FBCHS decision-making process. Component Services Plan Update First Baptist Church Head Start has accomplished Program Goal and Objective One (relocation of Wee World in 1996, Odessa in 1997, and the Administration office in 1998). This allows us ample time to focus our efforts on Program Goal and Objective Two (Job Training and Employment) and Program Goal and Objective Three (Parenting Skills, Child Development, and Child Discipline). 218 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION Philosophy It is the philosophy of the Social Services component of First Baptist Head Start to empower families, supporting them in their efforts toward self-sufficiency and improvement in the condition and quality of family life. In addition, the Social Services component ensures that Head Start-eligible children are provided systematic enrollment- regardless of race, sex, creed, color, national origin, or disability. FBCHS's Social Services component strives to educate and inform parents regarding availability of community resources, and to facilitate the use of such resources. Overview 1995 - 1996 Relocation Social.Services staff assisted other coordinators and the FBCHS Director in forming a Parent Committee. Social Services also oriented and trained the members on finding a new location, and assisted as interpreters in Spanish for parents. The Social Services component worked closely with the Parent Committee to ensure that each component's site requirements were met. Recruitment of Head Start-eligible children was targeted for the new site, which will open in November of 1996. First Baptist Church Head Start has accomplished Program Goal and Objective One (relocation of Wee World in 1996, Odessa in 1997, and the Administration office in 1998) to meet ADA requirements. Job Training Social Services staff assisted with the Job Training Plan - by seeking out training and/or classes available through ROP, PIC, PAEC, etc. We were interested in finding training available to parents within our community (especially multi-lingual parents). The Social Services component helped translate, distribute, collect, and tally our Job Training Survey. Current Status 219 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION As a result of the Regional Review, the following were accomplished. (We will continue to implement them in our program.) • Social Services developed a Summary Absent form - used to document parent contact and track detailed information pertaining to a child's absence (such as source of illness, transportation, doctor's appointment, etc.); • The Social Services staff informed all FBCHS staff members of the Revised Confidentiality of Records Procedure (including that all file cabinets containing children's files be locked when not in use -to ensure confidentiality); and • We oriented /trained parents and staff on the new procedure regarding Advocacy, to empower parents to represent themselves and their families. Component Services Plan Update FBCHS's Social Services component developed 17 policies and procedures, and revised eight-to enhance delivery of services to Head Start Children and families. First Baptist Church Head Start has accomplished Program Goal and Objective One (relocation of Wee World in 1996, Odessa in 1997, and the Administration office in 1998). This allows us ample time to focus our efforts on Program Goal and Objective Two (Job Training and Employment) and Program Goal and Objective Three (Parenting Skills, Child Development, and Child Discipline). 220 CONTRA COSTA COUNTY HEAD START DELEGATE AGENCY: FIRST BAPTIST CHURCH HEAD START 1997 GRANT APPLICATION .................. .6.0 , First Baptist Church Head Start's T/TA Plan is outlined below: • Parents will continue to receive job training which can lead to employment (addressing our Program Goals and Objectives, priority Two); • FBCHS staff and parents will continue their training in Early Childhood Education through college courses, seminars, and other training; • Staff and parents will complete First Aid and CPR certified training; and • An agency-wide Retreat will be held to focus on Program Quality Improvement. Our Training and Technical Assistance Plan (PA 20) Goals and Objectives are described in greater detail on the following pages. 221 N C1 � o O O O p O� O O r y C N p 0 N M n (00 ui N ✓ m C O m O !_ ° L :o W V In N N Q oc n n m C C d 7 to m O U - L u29 - N�p z cnn S N cn = W . 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