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HomeMy WebLinkAboutMINUTES - 09101996 - C119 TO: BOARD OF SUPERVISORS SE Contra c FROM: Costa C Terrence Starr, County Probation Officer Cunt p . y GATE: sr-i------vc'� �r August 28, 1996 SUBJECT: Inter-County Placement Agreement - Sonoma County SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION That the County Probation Officer be authorized to enter into an agreement with Sonoma County for the purpose of placing delinquent wards of the Court in Sonoma County's Sierra Youth Center at a monthly rate of$2,800. BACKGROUND Sonoma County operates a co-ed probation residential treatment facility under the provisions of 880 WIC, known as the Sierra Youth Center. The facility has 20 unlocked beds used for male and female delinquents committed by the Court. Sonoma County has invited other counties to place youth in their facility under the provisions of 888 WIC which requires aid inter-county agreement. Contra Costa has insufficient resources and alternative treatment options, especially for girls, which this agreement will help to alleviate. Contra Costa has contracted with this Sonoma County facility since September 27, 1994 and has found it to be a suitable place for Contra Costa County wards who might otherwise be placed in long term foster care or CYA. COST The rate of payment to Sonoma County is$2,800 per month which is a small increase over the prior contract agreement, but still less than the average group home rate of$3,300 per month. CONTINUED ON ATTACHMENT: —X_YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE ZUNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: See Page 2 ATTESTED >d - �. /0, /� 96 B PHIL BA HELOR,CLERK OF THE ARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY M382 (10/88) - 2 - In view of the program size (20 beds), the needs of Sonoma County and its use by other counties we do not anticipate placing more than three Contra Costa County youth there at any given time. The attached inter-county agreement is typical and does not appear to be problemmatic. It has been referred to our County Counsel for review. Contact: Terry Starr, 313-4180 cc: County Probation Officer County Administrator Auditor-Controller Contractor via Probation C/sanoma97.61 AGREEMENT FOR PLACEMENT OF WARDS AT THE SONOMA COUN'T'Y PROBATION DEPARTMENT SIERRA YOUTH CENTER This Agreement is made this day of 19 , between the COUNTY OF SONOMA, hereinafter referred to as "Sonoma, " and Contra Costa COUNTY, hereinafter referred to as "Second County. " This Agreement is in effect from July 1, 1996 through June 30, 1997 . RECITALS : Whereas, Sonoma County has established a residential treatment facility for Wards of the Juvenile Court known as the Sonoma County Sierra Youth Center at Los Guilucos (hereinafter referred to as the Sierra Youth . Center) in accordance with Welfare and Institutions Code, Section 880, et seq. Whereas, Sierra Youth Center has complied with the standards for juvenile camps established by the California Youth- Authority. Whereas, from time to time there are excess accommodations in the Sierra Youth Center beyond the needs of Sonoma County, and the Second County is desirous of contracting to place its own Wards in the Sierra Youth Center. Whereas, the Sonoma County Board of Supervisors has authorized the Sierra Youth Center Superintendent to contract for placement of Wards from other counties at the Sierra Youth Center subject to the conditions and limitations in this Agreement . IT IS HEREBY AGREED AS FOLLOWS : 1 . SRRVTCRS TO BE PROVIDED. Sonoma County will provide care and detention for Juvenile Court Wards of the Second County at the Sonoma County Sierra Youth Center subject to the conditions and -limitations of this Agreement . Care for Wards will include housing, limited health care, counseling, academic assessment, work projects, recreational activities and individual case plans to meet resident/family needs . 2 . LIMITATIONS ON ACCEPTANCE AND RETENTION OF WARDS AT SONOMA COUNTY SIERRA YOUTH CENTER. The Director of the Sierra Youth Center may at her discretion decline to accept or retain a Ward of the Second County for reason of limited residential facilities, or any other reason affecting the welfare of the Wards at Sierra Youth Center. Second County agrees to promptly arrange for the transportation of any Ward out of the Sierra Youth Center upon receipt of a written or oral notice from the Director (or her designee) that the Ward should be removed from the Sierra Youth Center. 3 . MAXIMUM NUMBER O WARDS OF SECOND COUNTY AT STERRA YOUTH CENTER. In order to provide priority for the placement needs of Sonoma Wards, Second County agrees that the following restrictions will apply to placement of its Wards . No more than ten (10) Wards of the Second County can reside at the Sierra Youth Center during any time period. If sixteen //q (16) or more of the total of twenty (20) beds at the Sierra Youth Center are occupied, no new Wards will be admitted from the Second County until such time as the residential population declines below sixteen (16) Wards . 4 . PHYSICAL EXAMINATION PRIOR TOPLACEMENT- The Second County agrees to provide a physical examination for each of its Wards prior to placement at the Sierra Youth Center. Second County will only place those Wards who are physically fit for placement in a Sierra Youth Center Program in accordance with the placement standards established by the California Youth Authority. 5 . GENERAL CONDTTTONS FOR OUT-OF-COUNTY ONTRA _T PLACEMENTS . Both parties agree to the attached "General Conditions of Out-of-County Contract Placements Sonoma County Sierra Youth Center, " which is incorporated herein as part of this Agreement . 6 . PAYMENT. Second County agrees to pay Sonoma County the sum of TWO THOUSAND EIGHT HUNDRED DOLLARS ($2, 800 . 00) per calendar month for each of its Wards who receive services at the Sierra Youth Center. Payment of the aforementioned fees shall constitute full payment and satisfaction of the obligation of Second County for its Wards except as otherwise specified in this Agreement (see Subsections 7, 8, 9, and 10 of this Agreement) . Sonoma will bill Second County monthly. Billing will com,e�. e,on the day of admission, and will terminate on the day 'prior to rel"ease. Payment will be prorated based on monthly rates . Payment is to be made to: Sonoma County Probation Department P.O. Box 11719 Santa Rosa, CA 95406 7 . COSTS OF MED AT, CARE FORSECOND COUNTY' S WARDS . Second County agrees to reimburse Sonoma County for all costs incurred for medical, dental, optical, surgical, and psychiatric services performed on a Ward of the Second County excepting as follows : a. Routine medical examinations and first aid will be provided free of charge to Wards of the Second County. b. Sonoma agrees to bear the cost of medical services, up to a maximum of $1, 000, for any ward of Second County receiving medical services at Community Hospital in Santa Rosa. Any and all medical expenses in excess of $1, 000 . 00 shall remain the responsibility of Second County. Second County agrees to reimburse Sonoma for any and all medical costs in excess of $1, 000 . 00 . 8 . COSTS OF TRANSPORTING WARD OF SECOND COUNTY. Second .County agrees to provide for transportation for its own Wards between the Second County and the Sierra Youth Center. Second County further agrees to reimburse Sonoma County for any costs incurred for the transportation of Second County' s Wards outside of the facilities of the Sierra Youth Center. Second County will send payment for transportation costs within 30 days of billing to the Sonoma County Probation Department at the address provided in Subsection 6 of this Agreement . -2- 9 , AR .ES FOR FT NITON OF WARD AT SONO A O TNTY TTTVFNTT,E AT,T, If a Ward of the Second County is detained at Sonoma County Juvenile Hall, the following charges will apply: a. If a bed is not kept available for the return of the Ward to the Sierra Youth Center by the Director of the Sonoma County Sierra Youth Center there will be no charge for the care of the Ward at Juvenile Hall . b. If a bed is kept available for the return of the Ward to the Sierra Youth Center by the Director, Second County agrees to pay the regular charge for care and detention of the Ward at the Sierra Youth Center as specified in Subsection 6 of this Agreement . 10 . INDEMNIFICATION. Sonoma shall defend, release, hold harmless, and indemnify Second County, its officers and employees, from any and all claims for injuries or damages to persons and/or property which arise out of the terms and conditions of this Agreement if such injuries or damages result from the negligent acts or omissions of Sonoma, its officers and/or employees . It is further agreed that Second County shall defend, hold harmless and indemnify Sonoma, its officers and/or employees, from any and all claims for injuries and/or damages to persons and/or property which arise out of the terms and conditions of this Agreement and which result from the negligent acts and/or omissions of Second County, its officers and/or employees . In the event of concurrent negligence of Sonoma, its officers and employees, and Second County, its officers and employees, the liability for any and all claims for injuries or damages to persons and/or property which arise out of the terms and conditions of this Agreement shall be apportioned under the California theory of comparative negligence as presently established, or as may hereafter be modified. In addition, Second County will reimburse Sonoma for damage to Sonoma property and/or any costs incurred by Sonoma for injuries to its employees if such damage or injury is caused by Wards accepted from Second County, provided that Sonoma shall pay to second County any insurance proceeds received by Sonoma from third persons reimbursing Sonoma for such actions, claims, damages, disabilities, or expenses . Second County agrees to defend, hold harmless, release and indemnify Sonoma County, its officers and employees, from any and all claims for worker' s compensation benefits asserted by any ward.. 11 . A-.REEMFNT SUPERCRDRS ANY PRIOR CONTRACT. This Agreement supersedes any prior written Agreement between the parties for placement of Wards at the Sonoma County Sierra Youth Center. 12 . MODIFTC'ATTON OF ACRF .M .NT. This writing is intended both as the final expression of the Agreement between the parties hereto with respect to the included terms and as a complete and an exclusive statement of the terms of the Agreement, pursuant to California Code of Civil Procedures, Section 1856 . No modification of this Agreement shall be effective unless and until such modification is evidenced by a writing signed by both parties 13 . TR IINATTON. At any time and without cause, each party to this Agreement shall have the right in its sole discretion to terminate this Agreement by giving 30 days written notice. In the event of such termination, County shall be paid for services and expenses to the date of termination. -3- C .11q z :1. 14 . METHOD OF GIVING NOTICE. All notices shall be sent to the Sonoma County Chief Probation Officer at P.O. Box 11719, Santa Rosa,. California 95406 . Notice will be given to the Contra Costa County Chief Probation Officer when a minor is terminated from placement. IN WITNESS WHEREOF, said First and Second Counties have executed these presents by causing them to be subscribed by the Chairman of their respective Boards of Supervisors, and the seal of said Boards to be affixed and attested by the Clerk thereof, the day and year first hereinabove written COUNTY OF SONOMA By. Chairman, Board of Supervisors of the County of Sonoma, State of California ATTEST: Phil Batchelor, County Administrator r Clerk Clerk of Ae Board COUNTY OF CONTRA COSTA By. r Chairman, Board of Supervisors of the County of Contra Costa State of California ATTEST: Clerk of the Board APPROVED S TO SUBSTANCE: r.� I iL - ROBERT G. GILLEN Chief Probation Officer APP OVED AS TO FORM: i Dep y C ty C sel County of Sonoma DISTRIBUTION: L CAO, Auditor, County Counsel, Probation Sonoma County -4- 0,0 { GENERAL CONDITIONS OF OUT-OF-COUNTY CONTRA T PLACEMENTS SONOMA COUNTY PRORATION DEPARTMENT SIERRA YO TTN CENTER The following are general conditions agreed upon by the contracting Probation Department and the Director of the Sonoma County Sierra Youth Center, with concern toward providing effective client services in the individualized treatment and release plans for each youth who enters the Sonoma County Sierra Youth Center. S _1 ion and SorpPning Criteria 1 . Males/females ages 12 through 18 . 2 . No physical disabilities . 3 . No pattern of arson or serious violent crimes . 4 . No CYA parolees . 5 . Each resident must have an identified furlough and release legal guardian or responsible adult, and a functional residence to return to upon release from the Sierra Youth Center. 6 . Minimum accumulative time on each resident to be five months . Maximum accumulative time is of no concern in screening. Average length of stay at the Sierra Youth Center is six months . Minimum time to complete the program is four months . Maximum time on record is 14 months . Comm gni a i on Network All cases will be screened by the contracting county' s Probation Department within the selection criteria provided, and the identified Deputy Probation Officer in that county will contact the Sonoma County Sierra Youth Center Director- or Sierra Youth Center Youth Supervisor III for verbal screening of. each recommended youth. An orientation packet, including medical release forms, step expectations, grievance procedures, wildernesg experience program authorization, furlough contract agreement, etc. will be reviewed with the parents and the recommended youth by the contracting county' s DPO. All forms must be signed and delivered to the Sierra Youth Center with the arrival of the out-of-county youth. The Sonoma County Sierra Youth Center agrees to provide monthly reports on the progress and problems of the youth from contracting counties, set release dates, and provide termination reports on each resident . -5- t,. . The Sonoma County Sierra Youth Center agrees to attempt at all times to make decisions and provide opportunities that are in the best interest of the youth within his individualized treatment and release plan, and, at all times, to provide maximum focus on change of anti-social thinking and behavioral patterns found in any of the youth committed to the Sierra Youth Center Program. suppnrt System The contracting Probation Department agrees to provide an identified contact DPO to maintain consistent communication on each case. The contracting Probation Department shall provide a six-month post-release probationary period on each graduate unless this interferes with the graduate' s individualized release plan (military, relocation, job, etc. ) . This DPO shall meet monthly with the resident, his family, and the assigned Youth Counselor in the youth' s county of residence. That the goal of these meetings be to develop a functional, stable and healthy family environment to turn to or to work towards emancipation and alternative residence for the youth upon release . That the contracting Probation Department agrees to strongly encourage their Superior Court- to deal firmly with escapees or failures from the Sonoma County Sierra Youth Center to avoid programmed failure of existing or future youth who are Dated: �--� _-ems --, Kathy Pett s, Director Sonoma County Sierra Youth Center Chief Probation Officer County (35B)