HomeMy WebLinkAboutMINUTES - 08061996 - C74 TO: BOARD OF SUPERVISORS 135-9113/C.1.1
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES
DATE: August 6, 1996 Contra
SUBJECT: APPROVING AND AUTHORIZING EXECUTION OF CHANGE ORDERS = Costa
NO. 21 AND NO. 22 AND ACCESSING LIQUIDATED DAMAGES FOR "`+' " 1
REMODELING 1305 MACDONALD AVENUE,RICHMOND FOR SOCIAL sw County
SERVICE DEPARTMENT(WH368B)
SPECIFIC REQUESTS OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE Change Orders No. 21 and No. 22 to the Contract dated December 13, 1994, for Remodeling
at 1305 Macdonald Avenue, Richmond, for Social Service Department, with West Bay Builders, Inc. of
San Rafael, and AUTHORIZE the Director of General Services to execute the Change Orders, which
increase the Contract Price by $24,730.00 and $70,730.00, respectively; increase the Contract time for
completion by 12 days and 51 days, respectively; and, in general, provide for code compliance
improvements and necessary additional work not covered by the Contract documents or caused by
unforeseen existing site conditions.
B. ASSESS liquidated damages pursuant to Sections 1 and 5 of the Contract for the period from October 16,
1995 to December 4, 1995, the date on which the County took possession of the remodeled building and
began to use it for its intended purpose, in the amount of$12,250.00 and DIRECT the Auditor-Controller
to withhold said amount from the final payment.
C. WAIVE liquidated damages between December 4, 1995 and April 23, 1996, the date on which the Board
accepted the Contract as complete.
II. FINANCIAL IMPACT
There are sufficient funds in the plant acquisition account to cover the change orders. Liquidated damages will
provide a credit to be applied to the account.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTES OF SUPERVISORS
UNANIMOUS(ABSENT )
AYES: NOES:
ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
CC: County Administrator's Office OF SUPERVISORS ON THE DATE(SHOWN.
General Services Department AM 0 6 19g�
Architectural Division ATTESTED
Accounting PHIL BATCHELOR,CLERK OF THE BOARD OF
Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR
Social Service Dept.(Via A/D)
Consultant(Via A/D) t
Surety(Via A/D)
BY DEPUTY
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APPROVING AND AUTHORIZING EXECUTION OF 135-9113/C.1.1
CHANGE ORDERS AND ACCESSING LIQUIDATED August 6, 1996
DAMAGES FOR REMODELING 1305 MACDONALD
AVENUE,RICHMOND FOR SOCIAL SERVICE
DEPARTMENT
III. REASONS FOR RECOMMENDATIONS/BACKGROUND
A. This project involved extensive remodeling and renovation, including enlargement and remodeling
of the waiting and receptions areas; complete, new heating, ventilating, and air conditioning systems;
thermal insulation and for all exterior walls and roof, new interior finishes for exterior walls; complete
fire sprinkler system; new carpet, interior paint and ceiling; structural improvements for seismic
safety; disabled access improvements; and asbestos abatement. Most remodeling and renovation
projects involve changes due to unforeseen site conditions and document ambiguities or omissions,
and this project was no exception. For example, significant amounts of concealed asbestos-
containing material were encountered after the Contract was awarded, during the demolition phase
of work. Such changes expanded the original Contract price for this project and extended the
Contract time for completion.
B. Change Order No. 21 comprises items required primarily to enhance fire safety. The work was
accomplished before the Board accepted the Contract but the Change Order was not ready to be
executed until after acceptance because of the time it took to obtain complete documentation of the
costs involved.
C. Change Order No. 22 comprises items which were in dispute regarding scope, cost or time. The
Director of General Services believes equitable resolutions have been negotiated and recommends
approval.
D. The Director of General Services recommends assessing liquidated damages in the amount of
$12,250.00 (49 calendar days at $250.00, pursuant to the Contract) from October 16, 1995 to
December 4, 1995, the period from the Contract completion date established by Change Order No.
22 to the date of occupancy. The Director of General Services recommends waiving liquidated
damages between the date of occupancy until Board acceptance because the County had possession
and use of the facility and suffered no actual damages during this period.
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