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HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J. Martinez, Executive Director
DATE: August 13, 1996
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING JUNE 30, 1996
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No.3780 approving collection loss write-off in the amount of$10,328.23 for the quarter ending
June 30, 1996,as recommended by the Advisory Housing Commission..
II. FINANCIAL IMPACT:
Uncollectible accounts impact on the budget by reducing total rental income. At the end of each quarter,the Housing
Authority takes action to write off those accounts which have been determined to be uncollectible. For the quarter ending June
30, 1996,a collection loss write-off in the amount of$10,329.23 is recommended.
III. REASONS FOR RECOMMENDATIONBACKGROUND
This collection loss is for the Conventional Program. The requested collection loss write-off reflects a total of 15
accounts that are being recommended for write-off,representing an average of$688.54 per account. The following chart
illustrates the collection losses per quarter for the past four quarters:
Conventional Program
9/95 $11,123.89
12/95 $15,328:78
03/96 $ 9,252.22
06/96 $10,328.23
Prior to submission of an account for write-off,the staff makes every effort,including referral to a collection agency,to
collect money that is owed the Housing Authority.
At it's regular meeting on July 15, 1996,the Advisory Housing Commission approved the collection loss write-off in
the amount of$10,328.23 and recommended adoption of Resolution No.3780,authorizing collection loss write-off,by the
Board of Commissioners.
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON August 13 , 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
X UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED August 13 , 1996
PHIL BATCHELOR,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY W <DEPUTY
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No.3780,these accounts would inflate the total
accounts receivable for the Housing Authority and present a distorted financial picture.
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THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 3780
WHEREAS, certain accounts of vacated tenants have been determined to be uncollectible
by management, and;
WHEREAS, a majority of these tenants accounts have been, or will be turned over to a
collection agency for continuing collection efforts;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the
Housing Authority of the County of Contra Costa that the following
amounts be written off for collection loss for the quarter ending 6/30/96.
Conventional
Program
Dwelling Rent $ 4,629.31
Legal Charges $ 1,730.00
Maintenance & Other Surcharges $ 3,968.77
$10,328.23
PASSED ON August 13 , 19 9 6 by the following vote of the Board of Commissioners:
AYES: COMMISSIONERS ROGERS , BISHOP , DeSAULNIER, TORLAKSON AND
SMITH
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
reso