HomeMy WebLinkAboutMINUTES - 08131996 - C50 SN�
TO: BOARD OF SUPERVISORS eit�
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator
. Contra
Costa
DATE: July 30, 1996 County
SUBJECT: Retroactive Payment to TMP Worldwide
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Ratify purchase of services from TMP Worldwide (formerly: Garcia
Advertising and Communications) for the period from July 1, 1995
through June 30, 1996, and authorize the County Auditor-Controller
to pay the $12, 321.19 outstanding balance for employee recruitment
advertising services for the Health Services Department.
II. FINANCIAL IMPACT:
Funding for this Contract is included in the Health Services
Department budget.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On July 11, 1995, the County Board of Supervisors approved
Standard Contract #23-162 with Garcia Advertising and
Communication (now: TMP Worldwide) , for the period from July 1,
1995 through June 30, 1996, with a payment limit of $100, 000, to
provide advertising services for recruitment of qualified
individuals for the Health Services Department's vacant positions,
particularly in the area of direct patient care. Services were
requested and provided beyond the payment limit and by the end of
June, 1996, charges of $112 , 321. 19 had been incurred, of which
$100, 000 had been paid and $12, 321. 19 remains outstanding.
Advertising services were both requested by County staff and
provided by the Contractor in good faith. Because of
administrative oversight by both the County and Contractor, use of
the Contractor's services exceeded the authorized limits.
The Department is requesting that the amount due to the Contractor
be paid. This can be accomplished by the Board of Supervisors
ratifying the actions of the County employees in obtaining
provision of advertising services of a value in excess of the
contract payment limit. This will create a valid obligation on
the part of the County, retroactively authorizing all payments
made by the Auditor-Controller up to now, and authorizing payment
of the balance.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
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RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) 1-HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
>
Contact: Patrick Godley (370-5007 OF SUPERVISORS ON THE DATE SHOWN.
CC: Health Services (Contracts) ATTESTED 13
Risk Management Phil Ratche .Clerk of the Board of
Auditor-Controller Supervisors and County Administrator
Contractor
M382/7-63 BY — DEPUTY