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TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: August 13, 1996
SUBJECT: Reject Bids Received on July 23, 1996, for the EI Toyonal Bridge Replacement Project,
Orinda area, Project No.: 0662-6U4016-95
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
REJECT the bid received on July 23, 1996, for the EI Toyonal Bridge Replacement Project;
and,
DIRECT that any bid bonds posted by the bidders are to be exonerated and any checks or cash
submitted for security shall be returned; and,
FIND,based on the evidence set forth below, that an emergency exists, that the emergency will
not permit a delay resulting from a competitive solicitation for bids, and that the action described
in this order is necessary to respond to the emergency; and,
DIRECT the Public Works Director to make reports to the Board of Supervisors, as required by
Public Contract Code 22050, stating the reasons justifying why the emergency will not permit
a delay resulting from competitive solicitation for bids and why the action is necessary to
respond to the emergency, in order to enable the Board of Supervisor review the emergency
action and to determine that there is a need to continue the action ,
Continued on Attachment: X SIGNATURE: C_' UU
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
—APPROVE —OTHER
SIGNATURE(S):
ACTION OF BOARD ON �p�� 3 19 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
�L UNANIMOUS (ABSENT )
AYES: NOES:
ABSENT: ABSTAIN:
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Contact: Joseph P. Murphy, 313-2320
Orig. Div: Public Works(Construction Division)
cc: County Admin-E. Kuevor
Auditor-Controller
PWD: Accounting
Construction-R. Bruno
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Reject Bids Received on July 23, 1996, for the EI Toyonal Bridge Replacement Project,
Orinda area
Page 2
August 13, 1996
WAIVE the County Minority Business Enterprise and Women Enterprise Program requirements
for construction contract, purchasing and professional service contracts; and,
DIRECT the Public Works Director to take appropriate actions to provide opportunities for
minority and women-owned businesses to participate in bidding on any contract work and/or
materials, and in the selection of any consultants associated with the repair; and,
AUTHORIZE the Public Works Director to take the necessary actions and use all available
resources to replace the bridge as soon as possible.
II. Financial Impact:
There is no impact to the General Fund.
III. Reasons for Recommendations and Background:
Rejection of the bid is in the County's best interest, and the Public Works Department
recommends that the bid be rejected. Pursuant to Public Contract Code Section 20393, as well
as the Notice to Contractors, the Board in its discretion may reject all bids.
Due to the poor condition of the bridge it cannot be used as an emergency evacuation route.
The County wishes to construct the emergency evacuation route prior to this winter, re-
advertising the project through a competitive bidding process would not allow for the completion
of the bridge prior to winter. Therefore, the Public Works Department will utilize its own
resources to construct the bridge this fall.
IV. Consequences of Negative Action: .
If the bid is not rejected, the bid remains valid for another ten days. This could affect the bidder's
ability to bid other work.
Not declaring the situation an emergency will significantly and adversely, delay replacement of
the bridge and establishment of the emergency evacuation route.