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TO: BOARD OF SUPERVISORS 250-9623/A.1.1
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES
DATE: July 9, 1996 Contra
SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT FOR = • Costa
PLANNING SERVICES FOR CIVIC CENTER COURT AND -`
.Y . County
JUSTICE FACILITIES MASTER PLAN(WPE755) °os;.-- _-
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE a consulting services agreement with Omni-Group, Inc., Planning Consultants, 5200 West
Century Boulevard, Suite 800, Los Angeles, for planning services for the Civic Center Court and Justice
Facilities Master Plan. The agreement will be effective July 9, 1996 and will provide for the development
of a long range plan for the orderly development of the Martinez Civic Center as the core location for
consolidation or coordination of the courts system in accordance with the requirements of the State Judicial
System. The payment limit for these services shall be $99,287.00, which amount shall not be exceeded
without prior written authorization by the Director of General Services.
B. AUTHORIZE the Director of General Services to execute the agreement and to issue written
authorizations for extra work, provided that the cumulative total extra cost for all such authorizations shall
not exceed $25,000.00.
II. FINANCIAL IMPACT
The funding for the Civic Center Court and Justice Facilities Master Plan is budgeted within the General Fund
Plant Acquisition Budget 0111-Facilities Planning Account.
III. BACKGROUND/REASONS FOR RECOMMENDATION
A. The Civic Center Court and Justice Facilities Master Plan will represent a coordinated effort to assess and
plan Court and related justice facilities functions within the County civic center area. The completed master
plan will be the core of planning efforts to comply with the requirements of the State Judicial Council for
coordination and consolidation of court functions. It is anticipated that coordination will continue to be
emphasized so that the courts can achieve greater efficiencies.
CONTINUED ON ATTACHMENT: X YES SIGNATURE: &tkkh&t
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON—AULV96APPROVED AS RECOMMENDED OTHER
VOTE QF SUPERVISORS
y// UNANIMOUS(ABSENT )
AYES: NOES:
ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
CC: General Services Department OF SUPERVISORS ON THE DATE SHOWN.
Architectural Division WL ® 91996
Accounting ATTESTED
File:250-9623/A.5 PHIL BATCHELOR,CLERK OF THE BOARD OF
County Administrator's Office SUPERVISORS AND COUNTY ADMINISTRATOR
D.Bell
G.Roemer
Auditor-Controller(Via A/D)
Consultant(Via A/D) BY _,DEPUTY
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CIVIC CENTER COURT AND JUSTICE FACILITIES 250-9623/A.1.1
MASTER PLAN (WPE755) July 9, 1996
B. The consultant hired to complete the Master Plan will receive input from the Civic Center Court and
Justice Facilities Master Plan Committee. The membership of this committee includes representatives
from both Superior and Municipal Courts, related law and justice departments, the private bar, the
City of Martinez and the Assessor, Treasurer-Tax Collector, Auditor-Controller, and County
Administrator's Office.
C. The creation of additional courtrooms and administrative support space in the Civic Center area has
already started as a result of the decision by the Mt. Diablo Municipal Court judges to replace the
courtrooms destroyed by fire at Concord city hall in the Martinez county civic center. The master
plan will follow up and provide recommendations for orderly development to meet future court and
related justice facilities needs, as described below.
D. On March 20, 1996, the Director of General Services issued requests for statements of qualifications
and invitations for interview to six firms recommended by other local agencies and by individuals in
the field of law and justice as highly qualified, experienced planners for courts and related facilities.
On April 11, 1996, a selection committee comprising representatives of the County Administrator's
Office, the Superior and Municipal Courts, the General Services Department and the City of
Martinez, interviewed and ranked the three firms that accepted an invitation to interview. The
selection committee ranked the three firms as follows on the basis of qualifications presented: (1) The
Omni-Group, Inc., (2)Michael Ross & Charles Drulis and (3) Space Management Consultants, Inc.
E. A consulting services agreement for development of the Civic Center and Justice Facilities Master
Plan has been negotiated with the firm ranked first, The Omni-Group, Inc., and is ready to sign. The
planning services described in the agreement will involve three phases:
I. Requirements analysis, which will provide a statement of requirements for the court system and
related law and justice functions by five year increments through the year 2015.
2. Analysis of master plan alternatives and Martinez civic center occupancy options, which will
evaluate as many as three countywide master plan alternates, including two Martinez civic center
building occupancy options.
3. Countywide and Civic Center Court and Justice Facility Master Plan, which will refine and detail
the master plan alternative and civic center occupancy option selected in the preceding phase.
F. The Consultant will use subconsultants to satisfy the County's MBE/WBE goals for professional
services or will show that a good faith effort was made to meet the goals.
G. The County must proceed with this agreement for planning services because it does not have
sufficient staff to provide the services.
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