HomeMy WebLinkAboutMINUTES - 07231996 - C67 IOC - 01
To: BOARD OF SUPERVISORS Contra
FROM: :� ��` Costa
INTERNAL OPERATIONS COMMITTEE
A, County
DAA: July 23, 1996 's_rU
SUBJECT: PROPOSED RESPONSE TO REPORT NO. 9603 OF THE 1995-1996 GRAND JURY
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1 . Adopt this report of our Committee as the Board of
Supervisors ' response to the Report of the 1995-1996 Grand
Jury:
No. 9603, "Oversight of Problematic Departments"
2 . Remove this item as a referral to our Committee.
BACKGROUND:
The 1995-1996 Grand Jury filed the above report, which was reviewed
by the Board of Supervisors on June 4, 1996 and subsequently
referred to the Internal Operations Committee. On July 15, 1996
our Committee met to discuss the recommendations and review
proposed responses . At the conclusion of those discussions, we
prepared this report utilizing a format suggested by a former Grand
Jury, which clearly specifies :
A. Whether the recommendation is accepted or adopted;
B. If the recommendation is accepted, a statement as to who will
be responsible for implementation and a definite target date;
C. A delineation of the constraints if a recommendation is
accepted but cannot be implemented within the calendar year;
and
D. The reason for not adopting a recommendation.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER /&_/4- `d� C .
GAYLE BISHOP JIM �RGERS
SIGNATURE(S): /
ACTION OF BOARD ON 3 APPROVED AS RECOMMENDED �1G OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED____
g
Contact: County Administrator PHIL BA HEL .CLERK OF THE BOARD OF
cc: Superior Court Presiding Judge SUPERVISORS AND COUNTY ADMINISTRATOR
Grand Jury Foreperson
County Counsel
BY AA DEPUTY
"OVERSIGHT OF PROBLEMATIC DEPARTMENTS"
' REPORT NO. 9603
The 1995-96 Contra Costa County Grand Jury makes the following
recommendation:
RECOMMENDATION NO. 1 :
The County Administrator's Office develop a written policy for its
process of overseeing problematic county departments .
Said policy to require:
a. Precise identification of problems and issues .
b. Clear definition of goals and objectives .
C . List of expected outcomes .
d. Evaluation of the degree of supervision required for
resolution of the issues .
e. Notification to the Board of Supervisors each time said policy
is implemented.
f. Identifiable time frame for correction of issues, not to
exceed six (6) months .
g. Extension of the time frame, not to exceed an additional six
(6) months, upon approval of the Board of Supervisors .
h. Regular progress reports, provided by the County
Administrator' s Office to the Board of Supervisors and the
department head.
i . At the end of the oversight period, the County Administrator' s
Office will provide the Board of Supervisors viable options
for permanent resolution of identified issues .
RESPONSE:
A. This recommendation is accepted.
B. The Board of Supervisors agrees with the Grand Jury
recommendation for a formal written policy to oversee
problematic County departments . Therefore, the Board adopts
the following formal policy statement:
Oversight Policy of Problematic County Departments
Under the County Ordinance, the Board of Supervisors has delegated
responsibility to the County Administrator to review fiscal,
organizational and personnel functions of non-elected department
heads that are appointed by the Board of Supervisors . From time to
time, as a result of performance and deficiency issues, it may be
necessary for the County Administrator to expand normal managerial
support, including management audits, in order to correct
deficiencies or resolve difficult and complex matters relating to
a department' s operations . When this occurs, the Board of
Supervisors shall be notified and provided a list of particular
problems, concerns and issues, including expected outcomes with a
time frame for correcting the problems and deficiencies, not to
exceed six months . If any deficiencies remain uncorrected and
unresolved after six months, the County Administrator may request
an extension of up to six months from the Board of Supervisors . A
final report will be provided at the end of the oversight period.