HomeMy WebLinkAboutMINUTES - 07231996 - C35 CO.
TO: BOARD OF SUPERVISORS 0Contra
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FROM: SCOTT TANDY, DIRECTOR Costa
COMMUNITY SERVICES DEPARTMENT County
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DATE: July 23, 1996 ° N
SUBJECT:
ACCEPT 1996 HEAD START GRANT AWARD.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)6 BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ACCEPT the 1996 Head Start Grant award from the U.S. Department of Health and Human Services
Administration for Children and Families (#39-815-4) in the amount of $2,874,841 for the provision of Head
Start services to 1,183 children through December 31, 1996.
II. FINANCIAL IMPACT:
The maximum amount of Federal funds requested by the Community Services Department's grant application
for the Head Start program was an amount not to exceed $6,500,000 which was approved by the Board on
September 26, 1995. This Financial Assistance Award grants the County approximately 46 percent of the total
amount awarded by the U.S. Department of Health and Human Services Administration for Children and
Families (ACF) for calendar year 1996.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
Due to lack of agreement between Congress and the President regarding the Federal budget, the ACF was
unable to provide the County with funding for a full calendar year. Thus, on January 9, 1996 and February
27, 1996 the Board accepted partial grant awards that totaled $3,329,660 to provide Head Start program
services through May 17, 1996.
Concurrently, in February and May of this year, the ACF conducted two on-site program reviews (OSPRIs) of
the County's Head Start program to assess whether adequate progress Was made in correcting identified
administrative and program deficiencies; to decide whether the County should continue as Head Start Grantee;
and to determine whether termination proceedings needed to be instituted. In a letter dated June 26, 1996 the
County received notification from ACF's Head Start Program Specialist, Maria Fort, that the County would
remain the grantee for 1997 due to ACF's favorable, May review of the County's Head Start program.
Acceptance of ACF's 1996 Head Start Grant award (#39-815-4) of $2,874,841 will continue Head Start
services for 1,183 Contra Costa children and their families through December 1996
CONTINUED ON ATTACHMENT: YES SIGNATURE:
I
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMM!
APPROVE OTHER
SIONATURE S:
ACTION OF BOARD ON 3 99c o APPROVED AS RECOMMENDED OTHER
VOTE QF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
WACT: Scott Tandy 313-7369 ( jJ
CC: CAO ATTESTED
CSD PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY DEPUTY
M082 (10/88)
C 3s
INCOMING FUNDS NARRATIVE STATEMENT
Head Start Grant Award for 1996
with the
U.S. Department of Health and Human Services
Administration for Children and Families
(County #39-815-4)
1. PROJECT/PROGRAM TITLE.
Head Start.
2. FUNDING AGENCY.
U.S. Department of Health and Human Services Administration for Children and
Families (ACF).
3. SUBMITTAL STATUS.
Grant award for continuation of program through December 31, 1996.
4. PROPOSED TERM.
January 1, 1996 through December 31, 1996. The Head Start program is expected to
continue indefinitely.
5. CURRENT FUNDING.
Due to lack of agreement between Congress and the President, the County received a
total of$3,329,660 in partial funding from ACF to provide services through May 17,
1996.
6. FUTURE FUNDING.
Federal funding for Head Start program services is expected to continue indefinitely.
7. BUDGET SUMMARY.
January 1996 Partial Grant Award 625,347
February 1996 Partial Grant Award 2,704,313
Subtotal 3,329,660
Total 1996 Partial Funding 3,329,660
Final 1996 Grant Award 2,874,841
Subtotal 6,204,501
Total Federal Share Awarded 1996 6,204,501
Unobligated Balance Federal Share 48,968
Total ACF Approved Budget for 6,253,469
County Head Start Services
.. y
Breakdown of "Total ACF Approved Budget for County Head Start Services":
Personnel 2,902,919
Fringe Benefits 991,943
Travel 37,708
Equipment 0
Supplies 75,629
Contractual 1,856,126
Other 389,144
Total Direct Costs 6,253,469
8. STAFFING REQUIREMENTS. The Head Start program is administered by the
Community Services Department. The Head Start Program Manager is Daneen Cali.
West, Central and East County Grantee Operated Program staff are currently employed
by the County. Head Start services are also provided through subcontracts with
Delegate Agencies. No new staffing is expected as a result of this grant award.
9. PROGRAM NEED.
According to the Association of Bay Area Government (ABAG) statistics, the number
of preschool-age children living in poverty in Contra Costa County equals 9,340.
Further, the number of three to five year old children in Contra Costa County living
below the poverty level equals 48 percent of the total preschool age below poverty
population. The Head Start program will serve approximately 1,183 children in the
1996 program year which is only approximately 12 percent of the preschool-age
children living in poverty in the county. Other child development programs are serving
approximately 23 percent of the preschool age children living below poverty which
leaves approximately 65 percent (or 6,062 children) not being served. Clearly, there is
a need to maintain, if not expand, Head Start services in Contra Costa County.
10. RELATIONSHIP TO OTHER PROGRAMS.
The Head Start program staff provides a vital link to many community services.
Referrals include education, counseling, health, disability, mental health, battered
women's and child protective services.
11. PROJECT GOALS. 1996-98 Program Goals selected by the Head Start Program
Policy Council members as a result of the 1995 Community Needs Assessment are as
follows:
Goal 1: Through 1996-98, focus training and technical assistance resources
(PA20 funds) on developing an effective intervention/prevention
program for family abuse issues.
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Goal 2: By 1998, develop a system to support job training and employment of
parents, including Head Start parents, staff, and community members.
Goal 3: Through 1996-98, provide parents and staff with prevention/intervention
strategies that assist with food access, nutrition education, and low cost
meals, especially with regard to limited budgets.
12. OBJECTIVES.
Goal 1:
• Select and train one staff member and one parent to provide a personnel
management system for-Head Start as experts in the field of family abuse
prevention and intervention by December 31, 1996.
• Evaluate the outcomes of the "Trainer Trainers" experts and their subsequent
training program on a monthly basis using process data to provide a more
comprehensive program in the future by December 31, 1997.
• Select and train at least one more staff and one more parent as "Trainer of
Trainer" experts in family abuse prevention/intervention to set-up on-going
monthly training programs based on outcomes and evaluations of survey needs by
December 31, 1998.
Goal 2:
• Assess the employability needs of Head Start parents and develop a plan for
employability and collaborate with the JTPA System by December 31, 1996.
• Develop a management structure that is capable of supporting the maintenance of a
collaborative effort as outlined in the job training and employment plans of the
Head Start Grant by December 31, 1997.
• Evaluate the collaborative Job Training and Employment Program and its
effectiveness toward increasing the capacity of Head Start to integrate
employability training into the Head Start program by July 31, 1998.
Goal 3:
• Develop strategies for implementing prevention/intervention techniques that are
based on family needs by December 31, 1996.
• Collaborate with other agencies to ensure a continuation of strategic plans for food
access, nutrition education, and menu planning for low-cost meals by December
31, 1997.
• Measure the effectiveness of strategies for increasing education regarding food
access, nutrition education, and low cost meal preparation on a limited budget by
October 30, 1998.
13. ACTIVITY SUMMARY.
The Head Start program is currently operated directly through West, Central, and East
County Grantee Operated Programs and indirectly through subcontracts with Delegate
Agencies. The program is expected to provide services to approximately 1,183 children in
Contra Costa County during 1996.
14. EVALUATION METHOD(S).
Evaluation methods are included in the Head Start program application. The lead person
responsible for administration and program evaluation is the Head Start Program
Manager, Daneen Cali. The lead staff responsible for Goals 1 and 2 is the Head Start
social service staff. The Head Start nutritionist is the lead person responsible for
evaluation of Goal 3.
15. CHANGES COMPARED TO PRIOR YEAR (IF ANY).
On June 27, 1995 the Board of Supervisors authorized the Community Services
Department to operate the Central County Head Start Program directly beginning with the
1995-96 program year. This program was formerly operated by contract with Family
Stress Center who voluntarily terminated the agreement effective July 31, 1995. Since the
County, as the grantee, is responsible for the program once a Delegate Agency terminates
its contract, the Board directed that a transition plan be developed. On August 3, 1995,
the Board of Supervisors adopted the Transition Plan for Central County Grantee
Operated Head Start Program.
On September 12, 1995 the Board authorized the Department to notify the United Council
of Spanish Speaking Organizations (UCSSO) that, because of failure to perform as a
Delegate Agency, including non-compliance with Federal rules and regulations, the
County would not renew its contract with it for 1996. The Board also directed staff to
give notice to the UCSSO of its appeal rights and set October 10, 1995 as the date for the
Grantee to review any appeal filed by the UCSSO. Further, the Board directed staff to
prepare the 1996 Head Start grant application for the Antioch, Brentwood, Oakley, and
Byron areas to reflect an interim Grantee Operated Program beginning January 1996 to
ensure no interruption of services to families and children. The County has been operating
a Grantee Operated Program in East County since January 1996.
16. POTENTIAL CONTROVERSIAL ISSUES. None.
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