HomeMy WebLinkAboutMINUTES - 09121995 - C157 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J.Martinez,Executive Director
DATE: September 12, 1995
SUBJECT: CLOSING STATEMENTS FOR FISCAL YEAR 1994/95
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION
1. RECOMMENDED ACTION:
Review the Fiscal Year 1994/95 financial Closing Statements for the Housing Authority of the County of
Contra Costa,as submitted to the U.S.Department of Housing and Urban Development.
11. FINANCIAL IMPACT:
None.
III. REASONS FOR RECOMMENDATIONBACKGROUND
Attached are the summary financial reports for all programs of the Housing Authority of the County of Contra
Costa,with the exception of Comprehensive Improvement Assistance Program/Comprehensive Grant and Public Housing
Drug Elimination Program,for the fiscal year ending March 31/June 30,as applicable. The summary financial reports
include a statement of receipts and expenditures along with the statement of operating reserves. A summary of the
reserves for the fiscal year is as follows:
OPERATING RESERVE BALANCE
PROGRAM PROVISION TO RESERVE AT END OF FISCAL YEAR
Public Housing $153,133.75 $1,126,382.97
Section 8 406,315.80 1,272,963.07
Housing Vouchers 60,669.07 138,256.95
Mod Rehab 001 (77,555.68) 47,190.32
Mod Rehab 002 8,251.58 91,465.43
Mod Rehab 004 18,319.25 150,861.03
Management 239,959.13 1,052,861.35
There is no net income or deficit for the Homeless Program,CDBG Loan Programs,Home Rehab Loan
Program,or Rental Rehab Loan Program. Each of these programs earned income equal to the respective expense.
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOARD ON September 12 1995 APPROVED AS RECOMMENDED _Y _ OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
x. UNANIMOUS (ABSENT z 1 TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED Sept-ember 12, 1995 .
PHIL BATCHELOR, CLERK OF
THE BOARP OF COMMISSIONERS
AND CO - Y ADMINISTRATOR
B , DEPUTY
CONTRA COSTA HOUSING AUTHORITY
STATEMENT OF RECEIPTS AND EXPENDITURES
FISCAL YEAR ENDING MARCH 31,1995
PUBLIC HOUSING AND SECTION 8 PROGRAMS
DESCRIPTION PUBLIC HSG. SECTION 8 HSG VCHRS MR 001 MR 002 MR 004 TOTALS
OPERATING RECEIPTS
Dwelling Rent, 2,244,798.56 2,244,798.56
Excess Utilities 23,456.91 23,456.91
Nondwelling Rent 31,650.13 31,650.13
Gen'I Fund Interest 2,718.21 2,718.21
Other Income 53,054.03 370,360.33 84,933.02 508,347.38
Interest on Opr.Reserve 14,297.17 947.60 358.91 561.41 1,009.47 17,174.56
TOTAL OPR.RECEIPTS 2,355,677.84 384,657.50 85,880.62 358.91 561.41 1,009.47 2,828,145.75
ADMINISTRATION
Salaries/Stipends 320,209.89 1,507,148.39 339,917.84 29,786.44 14,374.97 32,739.21 2,244,176.74
Admin.Expense other 152,319.00 597,647.84 104,428.84 9,046.28 4,340.52 9,932.71 877,715.19
than Salaries
TOTAL ADMINISTRATION 472,528.89 2,104,796.23 444,346.68 38,832.72 18,715.49 42,671.92 3,121,891.93
TENANT SERVICES
Salaries
Recreation,Etc. 7,131.01 7,131.01
Contract Costs 305.48 46,928.00 47,233.48
TOTAL TENANT SVCS 7,436.49 46,928.00 54,364.49
UTILITIES
Labor 1,094.81 1,094.81
Utilities 859,458.13 859,458.13
TOTAL UTILITIES 860,552.94 860,552.94
ORD MAINT&OPR
Labor 898,764.20 898,764.20
Materials 400,142.70 400,142.70
Contract Costs 645,377.55 40,951.85 14,553.74 1,215.65 586.68 1,345.27 704,030.74
TOTAL MAINT&OPR 1,944,284.45 40,951.85 14,553.74 1,215.65 586.68 1,345.27 2,002,937.64
PROTECTIVE SERVICES
Contract Costs 11,432.94 45,731.76 57,164.70
TOTAL PROTECTIVE SVC 11,432.94 45,731.76 57,164.70
GENERALEXPENSE
Insurance 367,918.49 118,030.56 28,248.67 2,359.50 1,138.44 2,593.42 520,289.08
P.I.L.O.T. 48,562.37 48,562.37
Terminal Leave Payments 17,927.90 14,131.07 3,404.16 .282.27 135.94 309.40 36,190.74
Employee Benefit Contrib. 404,477.99 531,997.15 127,693.91 10,482.11 5,058.69 11,518.77 1,091,228.62
Collection Losses 40,800.87 40,800.87
Other General Expense 51.15 254,615.86 100,103.32 354,770.33
TOTAL GEN'L EXPENSE 879,738.77 918,774.64 259,450.06 13,123.88 6,333.07 14,421.59 2,091,842.01
NON ROUTINE EXP
Extraordinary Maint 30,027.00 30,027.00
Casualty Losses 1,592.99 1,592.99
Replacement of Eqmt 53,400.43 954.61 88,618.54 142,973.58
Betterments 345.32 21,602.88 5,054.49 27,002.69
TOTAL NON ROUTINE EX 85,365.74 22,557.49 93,673.03 201,596.26
HSG ASSISTANCE PMTS 27,812,987.54 5,695,638.71 511,912.13 324,721.40 661,952.98 35,007,212.76
PRIOR YR ADJUSTMENT (31,113.13) (1,814.27) (513.82) (43.67) (20.99) (48.06) (33,553.94)
TOTAL EXPENSE 4,230,227.09 30,990,913.24 6,413,475.37 658,713.74 350,335.65 720,343.70 43,364,008.79
CONTRIBUTIONS
HUD Operating Subsidy 2,027,683.00 2,027,683.00
HUD Annual Contribution 31,012,571.54 6,388,263.82 580,799.15 358,025.82 737,653.48 39,077,313.81
TOTAL HUD CONTRIB. 2,027,683.00 31,012,571.54 6,388,263.82 580,799.15 358,025.82 737,653.48 41,104,996.81
PROVISION TO RESERVE 153,133.75 406,315.80 60,669.07 (77,555.68) 8,251.58 1 18,319.25 569,133.77
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HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
MANAGEMENT FUND
BALANCE SHEET
MARCH 31, 1995
ASSETS
Current Assets
Cash in Bank 125,328.03
Accrued Interest Receivable 3,158.11
Investments 612,182.37
Accounts Receivable 331,026.07
Total Current Assets $1,071,694.58
Fixed Assets
Land, Structures and Equipment 142,982.34
Other Assets
Grants Receivable 655,705.33
Unearned Grants Receivable (609,214.09)
Notes Receivable-Martinez Sr.Citizens Apartments 142,739.60
Notes Receivable-CDBG Loan Programs 1,143,640.26
Notes Receivable-Rental Rehab Program 939,575.35
Total Other Assets 2.272.446.45
TOTAL ASSETS 3,487,123.37
LIABILITIES AND SURPLUS
Current Liabilities
Notes Payable-CDBG Loan Program 122,684.25
Notes Payable-Rental Rehab Loan Program 8,551.25
Grants Payable 103,078.97
Unearned Grants Payable (103,078.97)
Accounts Payable-Other 202,384.33
Total Current Liabilities 333,619.83
Surplus
Fund Equity 1,052,861.35
Deferred Revenue-Management 144,783.81
Deferred Revenue-CDBG Loan Program 1,022,334.23
Deferred Revenue-Rental Rehab Loan Program 933,524.15
Total Surplus 3,153,503.54
TOTAL LIABILITIES AND SURPLUS $3,487,123.37
RECEIPTS and EXPENDITURES
MANAGEMENTFUND
April 1, 1994 thru March 31, 1995
Income
Interest Earned, Investments 14,069.09
Miscellaneous Income 80,000.00
Interest Earned, Notes Receivable 9,343.84
Management Fee-Casa del Rio 23,541.30
Sale of Land-Casa del Rio 380,000.00 506,954.23
Expense
Commissioners Stipends 13,400.00
CDBG/RR Loan Servicing Expense 1,840.00
Arthur Road Homeownership Project 655.59
Midnight Basketball League 6,685.78
Pittsburg Senior Housing 3,340.97
Gain/Loss Disposition of Equipment 15,969.71
Audit Fee 1,166.00
Purchase of Equipment 2,350.09
Coffee Fund 840.00
Prior Year Adjustments-Casa del Rio 465,000.00
Casa del Rio Senior Housing Dev. (300,222.36)
Drug Enforcement Program 8,353.66
College Scholarship Awards 6,750.00
Summer Recreation Programs 40,665.2.1
Commissioners Miscellanous Expense 200.45 266,995.10
Net Income (Deficit) 239,959.13
i
RECEIPTS and EXPENDITURES
LOAN PROGRAMS
April 1, 1994 thru March 31, 1995
COUNTY CDBG LOAN PROGRAM
Income
Loan Repayments, Principal 19,949.60
Grant Revenue 276,080.20
Interest Earned, Notes Receivable 4,933.71
Interest Earned, General Fund 788.84 301,752.35
Expense
Administrative Salaries 50,392.06
Insurance 1,807.78
Employee Benefit Contributions 10,388.24
Escrow Fees 909.16
Loan Servicing Fees 1,616.93
Loan Expense 236,638.18 301,752.35
Net Income(Deficit) 0.00
ANTIOCH CDBG LOAN PROGRAM
Income
Grant Revenue 12,617.50 12,617.50
Expense
Administrative Salaries 1,461.82
Insurance 60.08
Employee Benefit Contributions 480.60
Loan Expense 10,615.00 12 617.50
Net Income (Deficit) 0.00
HOME REHAB LOAN PROGRAM
Income
Grant Revenue 66,921.03 66,921.03
Expense
Loan Expense 66,921.03 66.921.03
Net Income (Deficit) 0.00
HUD RENTAL REHAB LOAN PROGRAM
Income
Interest Earned, Notes Receivable 4,951.31
Interest Earned, General Fund 684.45
Loan Repayments, Principal 43,233.74
Grant Revenue 71,220.43 120,089.93
Expense
Grant Expense 59,805.95
Loan Expense 60,283.98 120.089.93
Net Income (Deficit) 0.00
if
HOMELESS PROGRAM
STATEMENT OF INCOME AND EXPENSE
7/1/94 THRU 6/30/95
TOTALS
INCOME:
Dept.of Social Services 587,706.00
Health Services 17,920.18
HCD/ESP Grants 20,666.32
FEMA 85,455.50
EHAP-Operations 15,000.00
Donations 19,935.00
HUD/Transitional Housing 564,117.57
Reach Plus Grant 56,542.82
CDBG-Operations 158,500.00
CDBG-Brookside Repairs 21,630.70
City of Concord 25,000.00
EHAP-Brookside Repairs 12,500.00
Health Services-Shortfall of Funds 51,848.86 1,636,822.95
EXPENSE:
PHA ADMINISTRATION
Salaries 53,391.90
Support Services T/H Program 6,754.37
Travel 3,756.47
Telephone 5,403.51
Office Supplies 6,395.92
Miscellaneous 10,575.05
Postage 112.00
Payroll Insurances 1,729.61
Fringe Benefits 9,916.02 98,034.85
BROOKSIDE SHELTER
Program Administration 268,512.19
Food Costs 76,514.88
Repairs 42,589.85
Miscellaneous 2,157.24
Utilities 4,519.29 394,293.45
CENTRAL COUNTY SHELTER
Program Administration 441,193.13
Food Costs 60,780.80
Materials 3,639.98
Garbage/Litter 7,310.50
Rent 79,381.75
Miscellaneous 1,172.74 593,478.90
MOUNTAIN VIEW HOUSE
Program Administration 229,563.35
Support Services 51,263.61
Employment Assistance 67,695.43
Repairs/Materials 874.80
Utilities 432.00
Miscellaneous 90.81 349,920.00
SAN JOAQUIN T/H SHELTER
Program Administration 60,045.42
Support Services 29,941.79
Employment Assistance 54,565.72 144,552.93
REACH PLUS
Support Services 56,542.82 56,542.82
TOTAL EXPENSE: 1,636,822.95
NET INCOME(DEFICIT) 0.00