HomeMy WebLinkAboutMINUTES - 09121995 - C112 iii
To: __ BOARD OF SUPERVISORS
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FROM: JOAN V. SPARKS, DIRECTOR Costa
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COMMUNITY SERVICES DEPARTMENT 't Y
,r �T County
DATE: August 28, 1995 '
SUBJECT: APPROVAL OF CONTRACT AMENDMENT AGREEMENT #38-340-1 WITH
FAMILY AND COMMUNITY SERVICES OF CONTRA COSTA
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)6 BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Community Services Director or her designee to execute on behalf of the
County, Contract Amendment Agreement#38-340-1,effective September 1, 1995,to amend Contract
#38-340 (HSFC-95) with Family and Community Services of Contra Costa to expand the services
activities and to increase the Contract Payment Limit by $12,420, from $32,53.1 to a new total
Payment Limit of $44,951.
11. FINANCIAL IMPACT:
This contract and the amended payment limit is included in the Community Services Department's
approved Head Start Budget for 1995 and is 100% Federally funded. There is no County match.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On January 10, 1995 the Board approved a contract with Family and Community Services of Contra
Costa for mental health services for the Head Start program for the period from January 1, 1995
through December 31, 1995. Under this contract, a Mental Health Services Manager provides
services to Head Start programs on a half-time basis. The purpose of this amendment is to authorize
full-time service (with no change in the hourly payment rate) as required to insure compliance with
Federal Head Start performance standards.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF 80 COMMITTEE
APPROVE OTHER
SIGNATURES:
ACTION OF BOARD ONAPPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS tr
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: = ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
=ACT: Joan Sparks, 313-7350 _
CC: CAO ATTESTED
CSD PHIL BA CHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY ,DEPUTY
M382 (10/88)
Contra.Costa County Number 38-340-1
Standard Form 1/87 CONTRACT AMENDMENT AGREEMENT Fund/Org # 1426
(Purchase of Services) Account # 2319
Other #
1. Identification of Contract to be Amended.
Number: 38-340 (HSFC-95)
Effective Date: January 1, 1995
Department: Community Services - Head Start Division
Subject: Mental Health Services - Head Start Program
2. Parties. The County of Contra Costa, California (County), for its Department named above, and the
following named Contractor mutually agree and promise as follows:
Contractor: FAMILY AND COMMUNITY SERVICES OF CONTRA COSTA
Capacity: California nonprofit corporation Taxpayer ID # 68-0044205
Address: 1300 Civic Drive, Walnut Creek, California 94596
3. Amendment Date. The effective date of this Contract Amendment Agreement is
September 1, 1995 .
4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the
"Amendment Specifications" attached hereto which are incorporated herein by reference.
5. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
BOARD OF SUPERVISORS ATTEST: Phil Batchelor, Clerk of the Board of
Supervisors and County Administrator
By
Chairman/Designee Deputy
CONTRACTOR
By By
(Designate business capacity A) (Designate business capacity B)
Note to Contractor:For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-president and
Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set
forth on page two.
Contra Costa County Standard Form(Rev. 1/95)
APPROVALS/ACKNOWLEDGMENT
Number 38-340-1
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
By By
Designee Deputy
APPROVED: COUNTY ADMINISTRATOR
By:
Designee
ACKNOWLEDGMENT
STATE OF CALIFORNIA )
ss.
COUNTY OF CONTRA COSTA )
On , before me,
(insert name and title of the officer), personally appeared
personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or
the entity upon behalf of which the person(s) acted, executed the instrument.
WITNESS MY HAND AND OFFICIAL SEAL.
(Seal)
Signature
ACKNOWLEDGMENT(by Corporation, Partnership,or Individual)
(Civil Code§1189)
AMENDMENT_SPECIFICATIONS
Number 38-340-1
In consideration of Contractor's agreement to provide additional services under the contract identified herein,
County agrees to increase the Contract Payment Limit. County and Contractor agree, therefore, to amend said
Contract as specified below, while all other parts of the Contract remain unchanged and in full force and effect.
1. Payment Limit Increase. The Contract Payment Limit amount set forth in Paragraph 4. (Payment
Limit) is hereby increased by $12,420 , from $32,531 to a new total Payment Limit of $44,951 .
2. Service Agreement and Payment Provisions Modification. The Service Agreement and Payment
Provisions are hereby amended to read as follows:
"I. Payment Provisions.
A. January 1, 1995 through August 31, 1995:
1. Mental Health Services Manager.
$31.00 per hour, not to exceed 80 hours per month
(one-half-time) for a total of 640 hours $19,840
2. Interns.
2 Interns at $500 per month for 2.5 months $ 2,500
Travel Reimbursement (at 29 cents per mile) 271
$ 2,771
TOTAL $22,611
B. September 1, 1995 through December 31, 1995:
Mental Health Services Manager.
$31.00 per hour, not to exceed 160 hours per month
(full time) for a total of 640 hours $19,840
In addition, County shall reimburse Contractor for the
reasonable cost of allowable expenses actually incurred
in the provision of services hereunder for needed supplies,
approved conference and training fees, and for the daily
use of a private automobile following arrival at the work
site at the rate of 30 cents per mile, but not to exceed a
total of $2,500 for such allowable expenses. $ 2,500
$22,34
TOTAL CONTRACT PAYMENT LIMIT $44,951"
Initials:
Contractor County Dept.
1
AMENDMENT SPECIFICATIONS
Number 38-340-1
"II. Service Plan.
Contractor shall provide a Mental Health Services Manager as required by County and as set forth
below. Effective September 1, 1995, Contractor will increase the number of hours of service
provided by Contractor's Mental Health Services Manager from 80 hours per month (half-time)
to 160 hours per month (full-time). The Mental Health Services Manager shall:
1. Provide training and technical assistance to the Delegate Agencies, Grantee Operated
Programs, Family and Child Care Demonstration Project and to parents, staff and Boards
within the Head Start Program.
2. During the period from January 1, 1995 through December 31, 1995, provide, as required by
County, clinical supervision of interns for the Delegate Agencies and Grantee Operated
Programs.
3. Collaborate and work with other Head Start component managers.
4. Set up and implement a Grantee Case Management Team process.
5. Develop criteria for selection of children to receive assessment and diagnosis services.
6. Assure records of all transactions related to contract services are kept in a confidential and
accessible place.
7. Provide direct service to Grantee Operated Programs in respect to Mental Health.
8. Provide monthly reports to Head Start Program Manager and designee(s)."
I
Initials:
Contractor County Dept.
2