HomeMy WebLinkAboutMINUTES - 08081995 - SD4 TO: BOARD OF SUPERVISORS
FROM: VAL ALEXEEFF, DIRECTOR, Contra. .%
GROWTH MANAGEMENT & ECONOMIC DEVELOPMENT AGENCY �+ Costa
;_ W�DATE: August 8, 1995
SUBJECT: PROPOSAL FOR FUNDING SOLID WASTE MANAGEMENT PROGRAMS
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
ADOPT the attached funding proposal in order.to sustain current solid waste activities within the
Community Development Department.
FISCAL IMPACT:
Actions recommended to offset expenditures exceeding revenues.
BACKGROUND:
In Fiscal 1994-95, solid waste staff costs totalled $182,500 more on AB 939 and franchising
requirements than was received. Consequently, reserves had to be used. This occurred because the
majority of the Keller Canyon Landfill and Acme Transfer Station funds for resource recovery were
eliminated and the 25% County surcharge was directed to other departments and priorities. Current
reserves are rapidly becoming depleted while State mandates remain. The yearly shortfall is estimated
at over $307,000. The attached staff report was presented to the Ad Hoc Solid Waste Committee
on July 19, 1994. Some additional information has been provided at their request.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON August 8, 1995 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT --------------- I HEREBY CERTIFY THAT THIS IS A TRUE AND
AYES: 1,4,5, 3 NOES: 2 (Smith) CORRECT COPY OF AN ACTION TAKEN AND
ABSENT: none ABSTAIN: none ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Val Alexeeff (646-1620) ATTESTED f L 19 1
cc: County Administrator PHI ATCHELOR, CLERK OF THE
County Counsel BOARD OF SUPERVISORS AND
GMEDA Departments COUNTY ADMINISTRATOR
Community Development Department
Health Department/LEA (Dr.Walker)
VMU
RDD3:/S
WFUND.BOD
BY: 14,./ , DEPUTY
Solid Waste Management Programs
Contra Costa County Community Development Department
FY 1995/96 Budget Summary Comments
This Solid Waste Management Budget reflects direct costs for programs described in the attached "Solid
Waste Management Budget Summary: FY 95/96" table. This does not include Board directed activities;
i.e., referrals, research, and analyses. These would have to be considered separately and separate
funding should be identified for such activities.
AB 939 COMPLIANCE
Purposes
To initiate and maintain waste reduction, re-use, and recovery activities for the unincorporated
area of the County to comply with AB 939 mandates (25% reduction in disposal by 1995; 50%
by 1996). In the short term, this primarily involves extending composting and waste paper
recycling efforts.
To maintain waste reduction, re-use, and recovery programs of Countywide importance to assist
the County and its cities to comply with AB 939.
The AB 939 Compliance Programs are described further in Attachment A.
Budget Review
Currently, only some of the Countywide AB 939 activities are funded. They are supported by a $0.15
per ton disposal surcharge (now collected only for waste disposed at in-County facilities). This
surcharge needs to be extended to wastes which formerly were disposed in Contra Costa County but
which now are exported to landfills in other counties. The Countywide activities are budgeted at
$100,000 per year. Current revenues are about $75,000 per year, but could increase to over $100,000
annually if the $.15 per ton surcharge were applied to all landfilled Contra Costa County wastes.
- Page 1 -
The unincorporated area program is budgeted at $115,000 for FY 1995-96. There is no current source
of revenue. In the past, these activities were funded by resource recovery monies (a$400,000 per year)
from the Acme and Keller Facilities, which were removed in last year's rate reduction determinations.
In the longer term, it is proposed to fund the program through unincorporated area waste collection fees.
Also as noted below, these new fees, if/when imposed, would not become productive until later in the
FY 1995-96 fiscal year.
Of the proposed $115,000 unincorporated area budget amount for FY 1995-96, up to $40,000 may be
used for consultant services.
FRANCHISE REVIEW AND ADMINISTRATION PROGRAM
Purposes
- To franchise solid waste collection in the unincorporated area, directly or indirectly (through
sanitary districts and joint powers agencies) to ensure adequate service and to ensure that AB
939 waste reduction and recycling goals are being met.
To provide staff liaison and County representative support services to joint powers authorities.
To provide staff services to.mandatory subscription programs.
Budget Review
Of the anticipated staff costs of $135,000 (including up to $50,000 in County Counsel costs), only
$10,000 in revenue is expected from existing sources. In the past, the remaining activities were funded
from resource recovery monies from the Acme and Keller Facilities; these funds were eliminated during
last year's rate setting revisions. The collection of 2% waste collection fees from all unincorporated
area waste collection franchises could provide up to $500,000 in annual revenues for the administration
of the County's own solid waste management program and for implementation of programs under the
Countywide Integrated Waste Management Plan (CoIWMP) and the County's own Source Reduction
and Recycling Element (SRRE). This amount would replace the resource recovery fees formerly
imposed as land use permit conditions of approval. However, the establishment of waste collection fees
would likely take place over time and probably would not begin to produce income until 1996.
- Page 2 -
Proposed Funding
Most franchising authorities have local fees imposed through their Waste Collection Franchise
Agreements which fund solid waste administration, program development and implementation, and AB
939 requirements. The revenue for these solid waste management activities received by the franchising
authorities from waste collection franchise fees ranges throughout Contra Costa County from a minimum
annual revenue of $2,000 to a maximum of $735,990. The following chart shows the franchising
authorities, the formula included in the waste collection franchise agreement for a waste collection
franchise fees for solid waste management, and the annual revenue from that fee.
Franchise Agency ncy Formula Annual Revenue
Antioch Flat Rate $ 400,000
Brentwood Flat Budget Allocation $ 150,000
Central Contra Costa Sanitary District' Expense Reimbursement $ 595,000
Clayton 5% (gross receipts) $ 13,500
Concord' 5% (gross receipts) $ 606,568
Crockett Valona Sanitary District Services in-lieu
El Cerrito 6.5% (gross receipts) $ 116,880
Hercules N/A
Ironhouse Sanitary District 2% (gross receipts) $ 21,702
Kensington Community Services District Flat Rate $ 2,000
Martinez 5% (gross receipts) $ 70,000
Mt. View Sanitary District Flat Rate $ 15,000
Pinole3 Flat Rate $ 30,000
Pittsburg4 7% (gross receipts) $ 84,178
Pleasant Hi113 7% (gross receipts) $ 309,000 .
Richmond 5% (gross receipts) $ 262,555
San Pablo3 Flat Rate ($10,000/month) $ 33,000
San Ramon 10% (gross receipts) $ 560,000
Walnut Creek 5% (gross receipts) $ 350,000
' Yearly expense reimbursement. Last year's total = 595,000.
z
5% fee is on gross receipts for industrial/commercial waste collection service; 6.4% of gross receipts is imposed for
residential waste collection.
3 1993 figures were used because no response from jurisdiction received; annual revenue may be greater due to increases
in collection charges resulting in larger gross receipts.
°
7% (gross receipts) on residential only.
- Page 3 -
SOLID WASTE FACILITIES PERMITTING PROGRAM
Purposes
To maintain the compliance of County-permitted solid waste facilities with land use permit
conditions of approval and Environmental Impact Report mitigation measures. (I/MM program).
This includes the administrative review of phased improvements to the permitted facilities.
To administer the preparation of CEQA documents for the County Health Services Department
(as the Local Enforcement Agency) for the closures of solid waste facilities under County
jurisdiction.
To administer the preparation of CEQA documents for the state Department of Toxic Substances
Control (DTSC), under the terms of an agreement, for the Closure of toxic/hazardous waste
facilities located in the County.
Budget Review
All of the Solid Waste Facilities Program is funded by applicants and permittees. Of the $619,500
budgeted for the program, approximately $240,000 would be staff-related costs (salaries, noticing,
publication, etc.) and about $380,000 would be consultants' fees.
DD91renchis sm
7/28/95
Page 4 -
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ATTACEMMNT A: AB 939 COMPLIANCE
AB 939, and subsequent related legislation, require all cities and counties in California to
prepare and implement integrated waste management plans to reduce waste disposal in landfills
by 25% by 1995 and by 50% by the years 2000. Cities and counties must prepare individual
Source Reduction & Recycling Elements (SRRE) which identify programs to be implemented
to meet the waste reduction and diversion goals; these SRRE's assist in making up the programs
of the Countywide Integrated Waste Management Plan (COIWMP) required for each county in
California.
While Regional Agencies may prepare SRRE's as a combined effort of several jurisdictions,
counties continue under current legislation to be responsible for: (1) compilation of the
Countywide Plans, (2) assuring implementation of the Countywide Plan, and (3) monitoring and
reporting disposal and diversion data and progress in implementing programs.
Additionally, each city and county is required to implement the programs identified in the
jurisdiction's own SRRE to reach the mandated diversion goals by 1995 and 2000. Under
current State legislation, jurisdictions may be fined $10,000 per day per incident for failure to
show good faith in complying with AB 939.
Contra Costa County's Mandated Responsibilities Under AB 939
Countywide Integrated Waste Management Plan Mandates
Contra Costa County and the cities in Central and East County continue to be the only
jurisdictions with State approved plans -- the Countywide Plan (COIWMP) and SRREs. The
West Contra Costa Integrated Waste Management Authority has recently submitted its SRRE
(Regional Agency Plan) for its member cities in West County. Under current legislation this
Regional Agency Plan, once approved, would become part of the overall Countywide Integrated
Waste Management Plan.
Under the COIWMP the County is responsible for two countywide programs: maintaining the
Recycling Telephone HOTLINE and preparing and distributing the Guide for Waste Reduction
and Recycling. These programs are in addition to the County's mandated responsibilities to
assure implementation of the entire plan and to monitor and report on COIWMP implementation
and on waste disposal and diversion data. Costs to carry out these mandated County activities
are $95,000 annually.
Mandated Diversion in the Unincorporated Areas of the County-SRRE Programs
Under the County's own SRRE a number of programs are to be implemented over the next 5
years to assure that the unincorporated areas of the County reach the mandated diversion goals
of 25% and 50%. The Board of Supervisors adopted the County's own SRRE in May, 1993.
State regulations require that each jurisdiction's SRRE identify revenue sources to support the
programs identified. The County's SRRE identified the AB 939 $0.15 fee; the Resource
Recovery Fees; and, a Waste Collection Fee. The Waste Collection Fee was included as a
revenue source to allow the opportunity for the County to alter its revenue source for solid waste
to one more consistent with that of other franchising agencies within Contra Costa County.
To allow a phasing-in of revenue sources and programs over the next few years which will assist
the County in meeting the mandated diversions, the programs which will have the greatest
impact on reducing waste disposal have been selected for early implementation. Namely, the
programs targeted for FY 1995-96: (1) paper which is roughly 16% of the unincorporated area
wastestream, (2) commercial recycling which can be linked to paper recycling since the largest
producers of waste paper are commercial enterprises; and, (3) yardwaste which is about 37%
of the unincorporated area wastestream. While this phasing-in is not precisely consistent with
the County's SRRE, it will allow the County to show a good faith effort in attaining the
mandated diversion goals.
In Spring, 1994, the Board of Supervisors approved the County's participation in the Compost
Consortium with the cities of Pittsburg, Antioch, and Concord. This program provides weekend
and evening workshops for residents on home composting as a means to reduce yardwaste
disposal. Additionally, the Compost Consortium has provided training to schools in East County
and has considered holding workshops for landscaping companies. The County has also begun
participation in the West Contra Costa Integrated Waste Management Authority's Compost
Training Program. The proposed budget includes $25,000 for County participation in the
Compost Consortium and $10,000 in the West County program. Whether these, and other
similar programs, could be combined for a cost-savings continues to be an area for exploration;
while initial efforts were made last summer to seek cost-savings through combined programs,
many agencies felt local control of the program more important.
The County has not yet developed either a paper recovery or a commercial recycling program.
Program concepts have been prepared but delayed until funding is determined. Once adequate
funding has been determined, these programs could be implemented within a few months.
Development and implementation costs for these two programs is estimated at $50,000 for the
paper recovery program and $20,000 for the commercial recycling program.
Development of recycling businesses as a means to increase markets for recyclables continues
to be a part of the Recycling Market Development Zone Program. The County's role in the
Zone will be transitioned to handling only the unincorporated area and one of the other Zone
members will take on the role of Zone Administrator as was originally agreed to in the Zone
Plan. Consequently, County costs for this program are expected to be reduced to $10,000 per
year.
RDD3:attach.939
7/14/95
SOLID WASTE MANAGEMENT PROGRAMS
CONTRA COSTA COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
FY 1995-96 PERSONNEL ASSIGNMENTS AND COSTS
ASSIGNMENTS
NAME TITLE PRIMARY ACTIVITIES
ADMINISTRATION
Charles A. Zahn Assistant - Division Program, Personnel, Budget.
Director - Litigation participation.
Waste facilities Land Use Permit
implementation/Mitigation monitoring,
closures, (see Deidra Dingman, below).
AB 939 COMPLIANCE PROGRAM, FRANCHISING, JPA LIAISON
Mary L. Fleming Principal - Section Program Manager.
Planner - Countywide AB 939 compliance program.
- Unincorporated area AB 939 compliance
program.
- Various reporting programs required by
State.
- Unincorporated area franchising program
(except RSS).
- County JPA coordinator (CCCSwA/wcC1WMA).
Marina A. Gottschalk Contract - Preparation of Recycling Guide.
Employee - Recycling Hotline.
- Solid Waste information compilation for
County solid waste programs and public
inquiries.
Other staff and/or - Provide services as necessary to fulfill
contract employees requirements.
SOLID WASTE FACILITIES & FRANCHISING
Deidra M. Dingman Planner II - Implementation (LUP Conditions)/
Mitigation Monitoring (EIR mitigation):
* Acme Permanent Transfer Station
* Keller Canyon Landfill
• West County Integrated Resource
Recovery Facility
- CEQA for State DTSC:
* IT Vine Hill Complex EIR
• West Contra Costa Sanitary Landfill
Hazardous Waste Unit EIR
- CEQA for County Health Services
Department:
* WCCSL Solid Waste Facilities Permit
• WCCSL Class II Closure/Post-closure
Plans
• CCSL Class III landfill Closure
- RSS Franchise & Collection lien program.
CONSERVATION DIVISION
PERSONNEL COSTS
NAME TITLE % TIME SALARY/BENEFITS/OVERHEAD/
SUPPORT COSTS
Charles A. Zahn Assistant 100% $150,000
Director
Mary L. Fleming Principal 100% $150,000
Planner
Deidra M. Dingman Planner II 100% $85,000
Marina A. Contract 100% $45,000
Gottschalk Employee
Other staff and/or $40,000
contract employees
TOTAL: $470,000
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8/1/95