HomeMy WebLinkAboutMINUTES - 08081995 - D4 Eb.4
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TO: BOARD OF SUPERVISORS ainNi c Costa
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FROM: Finance Committee - ••c$v COU
rly
....OL71y.
DATE: August 8, 1995
SUBJECT: CONTRACTS FOR CHILD CARE SERVICES
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
1. APPROVE a total of$250;000 for four contracts financed through the Child Care Affordability
Trust Fund in fiscal year 1995-96 as follows: Contra Costa County Child Care Council -
Referral Services for $36,530 and Child Care Subsidies for$113,770; Pittsburg Pre-School
Coordinating Council - Infant Care Program for$49,850; and Community Services Department
- Child Care Centers $49,850.
2. DIRECT staff to compile data matching child care needs and county program allocations, from
all revenue sources, by geographic area.
3. Refer this item to the Family and Human Services Committee for further action.
BACKGROUND/REASON(S) FOR RECOMMENDATION(S)
On June 28, 1994, the Board of Supervisors approved the four above referenced contracts for the
same amounts and tentatively earmarked the same amounts for each contract in fiscal year 1995-96.
On July 11, 1995, the Board extended these contracts through September 30, 1995 to allow the
Finance Committee to review the activities and accomplishments of the programs.
The contractors have been invited to the August 7 1995 Finance committee meeting and have
prepared the attached reports on program activities.
CONTINUED ON ATTACHMENT: _YES SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
TO �
SIGNATURE(S): Tom Torlakson *eftith
ACTION OF BOARD ON August 8. 1995 APPROVED AS RECOMMENDED X OTHER X
Authorized the Chair, Board of Supervisors, to sign the above referrenced
contraQts.
Supervisor Bishop voted NO on the Pittsburg -.Pre-School Coordinating
Council - Infant-care Program contract.
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT ----- 1 TRUE AND CORRECT COPY OF AN
AYES: NOES: 3 n Pittsburg Pre—School only ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact:
ATTESTED August 8, 1995
PHIL BATCHELOR,CLERK OF
ARD OF SUPERVISORS
AN OUNTY AD TO
cc: CAO
Auditor-Controller
Social Service Director gY
Community Services Director
Community Services Department cnaa o meat x74,3694
Lantra child Nu 374-3850
r b Action 313-IMAdministration Head SM 646-5640
1220 Mollo Avenue,Suite 101 }a Housing arw �
Martinez,California 94553-4711 PATHS 427-Ss
(510)313-7350 County
Fax(510)313-7385
Joan V.SpafkB,
J
DATE: August 2, 1995
TO: Finance Committee
FROM: , Joan Sparks, Director, Community Services Department
SUBJECT: Committee Update on Departmental Usage of 1994-1996
Transportation Occupancy Tax Funds
This memorandum is to provide the Finance Committee with a brief update
concerning the proposed use of FY 94-95 and FY 95-96 Training Occupancy
Tax (TUT)funds in the amount of$98,700 for the Maritime and Powers
(Pullman) Child Development facilities In Richmond.
As of August 2, 1995, the Department is stili waiting fior the close of escrow on
the purchase of both properties.All of the FY 9495 TOT allocation and a portion
of the FY 95-96 TOT allocation will be employed to cover the final cost of this
sales transaction.
Upon the close of escrow and transfer of title, it is the invent of the Department to
immediately use the remaining FY 95-96 TOT funds to initiate desperately
needed building repairs and improvements at both facilities, as well as the
development of updated architectural pians for the Maritime facility.
Again, the Department wished to extend its deep appreciation to the Finance
Committee and the Board of Supervisors for its continued and generous support
of this valuable community project.
Please call me at 313-7350 if we can be of any further assistance regarding this
matter_ Thank you.
W. Tony Enea, Senior Deputy County Administrator
Wilda Davisson, Child Development Program Manager
Affirmative Action I Equal Opportunity Employer
TOTAL P.02
CONTRA COSTA COUNTY
CONTRACTOR SURVEY
Agency Name: Contra Costa Child Care Council
Address: 2450 Stanwell Drive, Suite 110, Concord, CA 94520
Contact Name: Catherine Ertz-Berger Title:Executive Director
Contact Phone: ( 51 0 ) 676-5442 Fax: ( 51 0 ) 825-2732
Briefly describe scope and geographic service areas of programs provided by your
agency:
The Child Care Council is a countywide agency with offices in Richmond,
Concord, Antioch and Bishop Ranch. The Council offers information,
referral , education and support services to parents; child care
subsidies to low income families and families withchildren at risk;
and training, consultation, scholarships and food reimbursements to
providers . The Council does extensive public education and advocacy.
FY 94-95 Budget Total: $5 , 3 4 2 , 3 2 9
FY 94-95 Revenue by Source:
Contra Costa County $173 , 434
See attached $
Please attach a copy of your agency's latest audited financial statement.
Return by 5/22/95 to: Sara Hoffman, Senior Deputy Administrator, Contra Costa County,
651 Pine St., 10th Flr., Martinez, CA 94553 or FAX to 646-1353.
1 )
For each of your services/programs which the County supports financially in
whole or in part:
Agency Name Contra Costa Child Care Council
Name of Service/Program Resource and Referral - Public
1. Briefly describe service/program (type, length, etc.), its client population and
geographic service area. The R&R Service provides child care referrals,
education and' support services to parents; assists new child
care providers, and provides training and consultation to all
child care providers . This is a countywide program.
2. Average number of clients served per month, FY 94-95. 5646
3. List FY 94-95 revenue sources for the program and annual contribution.
Contra Costa County $
City of $
City of $
State of California $237., 969 ( 7n!i;
Federal Government $ 45, 765 ( 13% )
Donations $
Other (list):
United Way $ 20, 000 ( 6% )
TOTAL $339, 864
4. For each funding source, please provide the following information (additional
forms on attached page):
■ Contracting Agency/County Dept.Contra Costa Dept. of Social Services
Contract # (if available) 20-387-22 Contract Term 7/01 /94-6/30/95
Contract amount $36, 530 Average No.of Clients served/mo 621
---------------------------------
3 )
■ Contracting Agency/County Dept. Jstate, Dpartment of Education
Contract# (if available)07-H860-00-03187-4Contract Term?/1 /94-6/30/95
Cootract amount$2 3 7, 5 6 9 Average No.of Clients served/m03 , 952
■ Contracting Agency/County Dept.. Federal Government through State Dept.
of Education.
Contract# (if available) FB3358 Contract Term 7/01 /94-6/30/95
Contract amount $45, 765 Average No.of Clients served/mo 734
■ Contracting Agency/County Dept. United way
Contract # (if available) 185653 Contract Term 7/1 /94-6/30/95
Contract amount $20, 000 Average No.of Clients served/mo 339
■ Contracting Agency/County Dept.
Contract# (if available) Contract Term
Contract amount Average No.of Clients served/mo
■ Contracting Agency/County Dept.
Contract # (if available) Contract Term
Contract amount Average No.of Clients served/mo
■ Contracting Agency/County Dept.
Contract# (if available) Contract Term
Contract amount Average No.of Clients served/mo
4 )
r ♦ , r Y t
For each of your services/programs which the County supports financially in
whole or in part:
Agency Name Contra Costa Child Care Council
Name of Service/Program County Child Care Fund
1. Briefly describe service/program (type, length, etc.), its client population and
geographic service area This is a county wide program which
provides child care subsidies to low income working families.
2. Average number of clients served per month, FY 94-95. 25 Children
3. List FY 94-95 revenue sources for the program and annual contribution.
Contra Costa County $ 1 13 , 770
City of $
City of $
State of California $
Federal Government $
Donations $
Other (list):
$
4. For each funding source, please provide the following information (additional
forms on attached page):
■ Contracting Agency/County Dept. Contra Costa Dept. of Social Services
Contract # (if available) 21 -1 85 Contract Term 7/01 /94-6/30/95
Contract amount$113, 770 Average No.of Clients served/mo 25
--------------------------------
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I. INTRODUCTION
This report contains the evaluation of the P.S.C.0 's Infant Therapeutic Day
Care Program (ITP) for the 1994-1995 program year, beginning
July 19 1994 and ending June 30, 1995,
II. PROGRAM HISTORY
The PSCC is a community-based, non-profit, tax-exempt agency whose mission is to
assist low-income and no-income families in becoming self-sufficient through education
and training. Sine 1972, the program has grown from a small demonstration nursery
school in space provided by the Pittsburg Unified School District to its current capacity of
on hundred and fifty (150) children in its own 7,485 square foot building designed and
built for young children. The PSCC recently completed a successful fund-raising
campaign for a building addition which will add another 2,500 square feet of classroom
space and bathroom facilities that will increase its child capacity to 200 children.
PSCC provides licensed year-round developmental day care to children from infancy
through the completion of sixth grade. Children's programs at PSCC include the Infant-
Toddler Therapeutic Day Care Program
In addition to a developmental and academic curriculum based on identified needs and
emphasizing positive self-image, PSCC offers programs and materials aimed at substance
abuse prevention, child abuse prevention, and career choice information and experiences.
Referrals to other community agencies and organizations are provided to all enrolled
families.
Operational responsibility for all PSCC programs resides with a Board of Directors.
Their role includes setting program goals, policies and procedures, interviewing and
hiring of staff, overseeing program activities, acting as arbiter of personnel grievances,
serving as liaison to the community, and developing resources needed for program
maintenances and expansion. The board is composed of 51% parents of enrolled children
and 49% city and county social services professionals.
PSCC also maintains two other advisory bodies. First, the PSCC parent Advisory
Committee is comprised of and elected by the parents. The Advisory Committee advises
the Board and staff of program development and implementation. PSCC also maintains
a Program Expansion Committee, an ad hoc committee of parents, church leaders, city
and county officials including a County Supervisor, and staff. The Expansion Committee
advises the Board of Directors on expansion and long-range planning and assists in
obtaining resources from various public and private agencies.
PSCC programs have received funding from a variety of sources including both public
and private agencies. Public funding has been received from the State Department of
Education-Child Development Division, the Contra Costa Housing Authority, the Contra
Costa County Community Development Block Grant fund, The Contra Costa
Department of Social Services, the East Contra Costa County Child Protective Services
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Office, and the City of Pittsburg Leisure Services and Recreation Departments.
PSCC also has received funding from private sources including The Morris Stulstaf
Foundation, The San Francisco Emergency Foundation, The East Bay Community
Foundation, The Hoffman Foundation, and The Stuart Foundations.
III. PROGRAM DESCRIPTION
The Mother-Child Therapeutic Care Project was initiated on July 1, 1989. The project
provides low-cost or no-cost, year-round therapeutic, licensed day care services Mondays
through Fridays for up to twenty-four (24) infants and toddlers whose single mothers
have substance abuse problems or whose families are homeless. A professional staff
member provides pre-natal and post-natal assistance to mothers in substance abuse
rehabilitation including life skills and training/work opportunities. Other services
include: providing children with needed therapy; assisting staff volunteers in working
with children; training for parents and other care givers in positive, developmental child
care techniques; and coordination with and referrals to other agencies for additional
services needed by the families.
A. SERVICES COMPONENTS
The services offered to children and families enrolled in the Therapeutic Child Care
Project cover a wide range and include services in the following areas or program
components:
1. Recruitment and Selection Component
The.first component of activity undertaken by project staff involves the recruitment of
families interested in services provided by PSCC. Because of program capacity
limitations the staff must select from among the applicant families twenty-four children
and mother for admission into the program. Additionally, when vacancies occur due to
children completing the program and moving to a pre-school program, withdrawal by the
parent, or termination by staff, the vacancies are filled by other families for whom
applications have been received and who meet program eligibility requirements.
While the primary criterion for eligibility is a mother who is experiencing substance
abuse problems or receiving treatment, or who is homeless, secondary criteria for
eligibility include: referrals from Protective Services; unemployment or employment
training/preparation needs; and child or parent incapacity.
2. Health Services Compon n
The project also provides a series of health screening for children enrolled in the
program. Health screening include a physician's preadmission health examination prior
to or within ten days of enrollment, a parents' preadmission health questionnaire, a
model child care health record completed by the teacher, and documentation of required
immunization of all children enrolled in the program. Once children are enrolled, they
receive annual examinations through their own physicians and staff members monitor the
health status of children and refer the parents and children for medial examinations of
conditions warranting investigation.
3
3. Child Development Services Comnon n
The project provides developmental services including a curriculum and instructional
program focused on enhancement of the childrens' developmental skills and periodic
testing of developmental progress at two-moth intervals using the Memphis
Comprehensive Developmental Scale measuring personal-social development, gross and
fine motor development, language development and perceptual-cognitive skill
development.
4. Parenting Skills Training Component
The parenting skills component is designed to increase the parents' or care givers' skills
in positive, developmental child care techniques. Annually, the program provides a
series of six to ten workshops sessions/programs for participating parents. The program
regularly surveys parents and care givers to identify topics of concern or interest which
can be incorporated into the workshop sessions.
5. Counseling and Referral Services Component
z Counseling services are provided to both children and the parent as needed. The focus of
i
the counseling services are specific to the needs of the chid, parent, and family and vary
widely in focus and duration depending on family need and willingness to participate in
counseling sessions. The counseling is conducted by a licensed social worker employed by
the program. Additionally, the program relies heavily on referrals to other local agencies
and programs for counseling and services in areas of the agencies' specific expertise, such
as money management, medical issues, or legal problems.
6. Food Services Component
As part of its efforts to address potential deleterious effects of substance abuse among the
mothers or families, the program also offers a nutritionally-balanced breakfast, lunch,
and afternoon snack to all participating children either free of charge or at reduced rates
` depending on the families' eligibility status.
;1
B. STAFFING
During the 1994-95 program year, the Infant-Toddler Therapeutic Care Project
employed a total of nine people including one Family Counselor (part-time), two teachers
(full-time), four teacher aides (full-time), one secretary (part-time), a nurse (part-time),
and a bookkeeper (part-time).
The Family Counselor, is a trained counselor and was responsible for program planning,
i coordination, and supervision as well as providing counseling services to parents and
'
students.
1 The teachers are E.C.E. certified and are responsible for the day-to-day operations of
z.
the infant-toddler classroom. Their responsibilities include supervision of the classroom
and the four teacher aides, planning curriculum and instruction, conferring with
parents, monitoring of child progress and testing, and direct work with the children.
The teacher aides, employed by the project assist the teachers in their duties and provide
direct instruction and supervision of the children including meals, diaper and clothing
4
changes, emotional support to the children, directing activities for the children and r
related tasks.
The project Secretary has been employed in the project since its inception and is
responsible for the full range of clerical duties including typing and copying, record
keeping, child enrollment, immunization monitoring and follow-up.
The bookkeeper maintains financial records and prepares various financial reports
related to program operations.
The nurse visits the program on an on call basis to examine children who have been
referred by the teachers for medical and health issues. Direct examinations are done and
children in need of additional examination are referred to outside medical resources.
In addition to the staff described above, PSCC also provides staff support through the
PSCC Director, who spends approximately 10% of her time on project management,
including proposal writing, liaison with funding agencies, parent and staff conferences,
and overall program administration.
IV. BACKGROUND CHARACTERISTICS OF CHILDREN AND FAMILIES
A. CHILDREN
The goals of the ITP called for the project to enroll 24 children into the program for the
1994-1995 program year.
Table I-1 outlines the breakdown of infants enrolled according to gender and ethnic
background.
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TABLE
ENROLLEES BY GENDER AN ETM\IICITY
P S.C.C. ITP 1994-95
ETHNICITY 1 GENDER PERCEN
FEMALE MALE � T
AGE
Africian American 14 12 26 75 %
Hispanic ? 4 6 20
Asian 0 0 0 0 %
White 1 0 ? ( 2
Bi-Racial (Blk/Whr) 1 1 ? I�I 3 % 1
# 1� 17 3 5
TOTALS � I
% j1 % 49 % 100 %
0
TABLE I-1 indicates a total of (35)
children were enrolled during the program year. During the year 11 children did not
complete a full year's program. As children exited the program a new child select from
the waiting lost would take their place to maintain a total of 24 enrollees at all times
during the year. There were 51% female and 49 % males enrolled. The ethnic majority
of enrollees were African .American (75%) and the project did have a multi-ethnic
population with 20 % Hispanic enrollment, 2 % White enrollment, and 3 % Bi-Racial
(Black-White) enrollment.
6
XIII. SUMMARY
The program history, description and services components are summarized on pagesl-5.
The Infant Therapeutic Program maintained an enrollment of 24 children at all times
during the 94-95 school year. As children exited the program they were replaced by the
next eligible child on the waiting list. A total of 35 children were actually served.
Among the reasons for exiting the program that were listed in the children's folder were
transition to regular pre-school, moved, or failure to meet the criteria for eligibility
recertification.
The ethnic identity primarily noted were among the children was African American at
(75%), Hispanic (20%) and Whites and Bi-racial (5%). On average, children spent 38.0
hours per week at the center.
Sources of referrals for families eligible for the infant program included the Pittsburg
Family Shelter which accounted for 31% of the referral sources. The second two most
frequent referral sources were other parents in the program and social services. Public
school personnel, PSCC staff, and fliers followed. The least frequent source of referral
was the Dept. of Rehabilitation combined to account for 23%.
Assessments of family needs are determined from the family intake report. Often the
immediate family need is determined from the referral source (i.e. homeless shelter,
Child Protective Services, Drug Rehab center) Social Services specifies the family's need
when seeking enrollment for the child. Other eligibility criteria such as low-income
focuses on the need for job training and education classes.
Most families within the infant program met multiple needs criteria for eligibility. The
most common need among families for infant child care was for attendance at job
training programs. The second most common need was for homelessness and drug
treatment dependency followed by low income working parents and child protective
services referrals.
An assessment of drug use during pregnancy revealed that 46% of the female parents
reported using some of the addictive drugs listed on the intake form.
According to the information obtained from the Denver Developmental Profile, as a
group, the majority of the children showed expected developmental progress in the areas
of gross motor and fine motor skills. The overall percentage of children showing
expected progress is gross motor development was 67% and the overall percentage of
children showing expected progress in fine motor development was 71%. Also as a
group, the children showed definite developmental lags in the areas of language and
social/emotional skills. In language development, 67% of the children as a while showed
scores below the expected age levels and in social/emotional skills, 62% showed scores
below the expected age levels
Health services are carefully monitored throughout the year by reviewing immunization
and physical examination charts. Children are then scheduled to bring their records
current. Daily observation charts are kept to deal with immediate health problems and
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health related topics are included in the weekly lesson plan curriculum.
Family counseling needs are assessed at enrollment and the Nurse Practitioner, Family
Counselor, Case Managers, Teachers, and Administrators are available throughout the
school year.
Parents were offered a variety of workshops, meeting, focus groups, and educational
training. Topics included: S.T.E.P. Training for parents, family conflict resolution,
curriculum planning participation, how to deal effectively with social services agencies,
focus groups on family issues in the 90's, taking full responsibility for your family, health
concerns forum and homeownership possibilities for low-income families. Classes are
also held daily throughout the year for parent GED preparation and English as a Second
Language (ESL).
Parents have two days per month available to them to observe positive role modeling by
the teacher in the classroom. Videos on positive parenting skills are also available to
parents.
Prior to 1993 parents were referred to outside resources to meet their needs in addition to
childcare services. Since this time, PSCC has expanded it's direct services to include a
Benefits Assurance Counselor, a Homeless Case Manager, a Family Counselor, Housing
Advocate Case Managers and Community Outreach Workers. Parents avail themselves
.., of these resources directly at the center.
Methods to measure parent progress have been identified through the parent
recertification system. Parents main needs and goals were listed per enrollment and files
were checked every two months to certify if these needs for child care services were being
met in order to continue child care services. The main categories of need for child care
services were: homelessness, low-income job training, school attendance, and drug
abuse/rehabilitation.
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Contra Costa County Number 20-387-23
Standard Form 1/87 STANDARD CONTRACT Fund/Org
(Purchase of Services) Account 4 2310
1. Contract Identification. Other 1 Y13
Department: Social Service
subject: Child Day Care Resource and Referral Coordination
2. Parties. The County of Contra Costa, California (County), for its Department named
above, and the following-named Contractor mutually agree and promise as follows:
contractor: Contra Costa Child Care Council Taxpayer IDI 94-2383037
Capacity: non-profit corporation
Address: 2450 Stanwell Drive, #110
Concord, Ca 94520
3. Term. The effective date of this Contract is July 1, 1995 and it
terminates June 30, 1996 e unless sooner terminated as provided herein.
4. Payment Limit. County's total payments to Contractor under this Contract shall not
exceed $ ,
5. County's Obligations. County shall make to the Contractor those payments described in
the Payment Provisions attached hereto which are incorporated herein by reference,
subject to all the terms and conditions contained or incorporated herein.
6. Contractor's obligations. Contractor shall provide those services and carry out that
work described in the Service Plan attached hereto which is incorporated herein by
reference, subject to all the terms and conditions contained or incorporated herein.
7. General and Special conditions. This Contract is subject to the General Conditions and
Special Conditions (if any) attached hereto, which are incorporated herein by reference.
S. Project. This Contract implements in 'whole or in part the following described Project,
the application and approval documents of which are incorporated herein by reference:
14A
9. Legal Authority. This Contract is entered into under and subject to the following legal
authorities: California Government Code Sections 26227 and 31000
10. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
ATTEST: Ph' chelor, Clerk of thp.,Board
BOARD OF VISORS of Su rs an co y 2- istrato
By By —
Chairman aee-i a Deputy
CONTRACTOR
By By
President Secretary
(Designate official business capacity A. ) (Designate official business capacity B. )
Note to Contractor: For corporations (profit or nonprofit) , the contract must be signed by two
officers. Signature A must be that of the president or vice-president and Signature B must be
that of the secretary or assistant secretary (Civil Code $1190 and Corporations
Code S313) . All signatures must be acknowledged as set forth on page two.
(C:SC-SP)
Contra Costa Cgunty Standard Form (Rev. 1/95)
APPROVALS/ACKNOWLEDGEMENT -
Number—LO-.387-23
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
�/ B '
By y
esigneegui�---—
APPROVED; COUNTY ADMINISTRATOR
By
Designee
ACKNOWLEDGEMENT
STATE OF CALIFORNIA )
ss.
COUNTY OF CONTRA COSTA )
On , fore me, � � �/�
(insert name and title of the officer), personally appeared 11/C-1,A<-Z �,��
personally known to me (or proven to me on the basis of satisfactory evidence) to be the person(s) whose
name(s) is/ bscribed to the within instrument and acknowledged to me that he/sh�xecuted the
eIr
same in his/heruthorized capacity(ies), and that by his/h ignature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
WITNESS MY HAND AND OFFICIAL SL � Ge C mm#95"0en IU
EA
TARYPu ICAL, IA�
(Seal)
Signature
ACKNOWLEDGEMENT(by Corporation,Partnership,or Individual)
(Civil Code§1189)
4
. Contras Costa County Standard Form 1/87
PAYMENT PROVISIONS
(Fee Basis Contract)
Number 20-387-23
1. Payment Amounts. Subject to the Payment Limit of this Contract and subject to the
following Payment Provisions, County will pay Contractor the following fee as full
compensation for all services, work, expenses or costs provided or incurred by
Contractor:
(Check one alternative only. )
] a. $ 3,045.00 monthly; or
[ 1 b. $ per unit, as defined in the Service Plan; or
[ ] c. $ , after completion of all obligations and conditions herein.
[ J d. Payment as specified in PAYMENT SPECIFICATIONS.
2. Payment Demands. Contractor shall submit written demands. Said demands shall be
made on County Demand Form D-15 and in the manner and form prescribed by County.
Contractor shall submit said demands for payment no later than 30 days from the end
of the month in which the contract services upon which such demand is based were
actually rendered. Upon approval of said payment demands by the head of the County
Department for which this Contract is made, or his designee, County will make
payments as specified in Paragraph 1. (Payment Amounts) above.
3. Penalty for Late Submission. When Contractor fails to submit to County a timely
demand for payment as specified in Paragraph 2. (Payment Demands) above, and as a
result of Contractor's late submission the County is unable to obtain reimbursement
from the State of California or otherwise; to the extent the County's recovery of
funding is prejudiced, County shall not pay Contractor for such services, even
though such services were fully provided.
4. Right to Withhold. County has the right to withhold payment to the Contractor
when, in the opinion of the County expressed in writing to the Contractor, (a) the
Contractor's performance, in whole or in part, either has not been carried out or
is insufficiently documented; (b) the Contractor has neglected, failed, or refused
to furnish information or to cooperate with any inspection, review, or audit of its
program, work, or records; or (c) Contractor has failed to sufficiently itemize or
document its demand(s) for payment.
5. Audit Exceptions. Contractor agrees to accept responsibility for receiving,
replying to, and/or complying with any audit exceptions by appropriate County,
State, or Federal audit agencies occurring as a result of its performance of this
Contract. Contractor also agrees to pay to the County within thirty (30) days of
demand by County the full amount of the County's obligation, if any, to the State
and/or Federal government resulting from any audit exceptions, to the extent such
are attributable to the Contractor's failure to perform properly any of its
obligations under this Contract.
Initials: j
Contractor County Dept.
(C:PP-F) 6/90 rev.
Number 20-387-23
SERVICE PLAN
During the term of this Contract, the Contractor will provide
county wide children's day care resource and referral services to
all persons requesting service, The Contractor will provide
service as specified hereunder.
A. Program Goal. To provide additional licensed County day
care facilities to enable parents to increase economic self-
support.
B. Services. Contractor will provide the following services:
1. Recruit prospective day care providers.
2 . Provide child day care technical assistance,
information, and referral to actual or potential
licensed day care providers.
3. Refer parents and other interested persons to local day
care resources.
4. Assist parents in selection an appropriated day care
facility.
5. Maintain and update day care resource files.
6. Provide other appropriate information and referral
services by maintaining three branch offices open to
community during business hours and outreach to
community group[s.
C. Staff. Contractor will:
1. Employ Resource and Referral Coordinators, to be
physically located in the Contractor's East, Central
and West branch offices to provide services as
specified in paragraph B. Services.
2 . Provided training, supervision, desk and phone access,
and appropriate administrative and clerical support
services to the Resource and Referral Coordinators.
Initials: WZ a 61
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Contractor County Dept.
1
Number 20-387-23
SERVICE PLAN
3 . Provide the Social Service Department with the number
of newly recruited day care providers, and the number
of parents and other interested persons referred to
local day care resources.
D. Program. Contractor acknowledges and certifies that its
overall resource and referral program is operated in part
under and agreement with the State Department of Education
pursuant to State Budget Act and that resources and referral
services provided by staff in this Contract shall in no way
differ from resource and referral services provided by staff
.under the aforesaid agreement with State Department of
Education. Contractor agrees to notify County should said
agreement with the State Department of Education cease to be
effective.
E. Program and Fiscal Monitoring. Contractor will cooperate
with County to provide information required by County for
ongoing program and fiscal monitoring. For program
monitoring, Contractor will submit Quarterly program reports
and annual reports to the County Social Service Department's
Contracts Unit. Reports should indicate types of services
provided, number of clients served and any other information
Contractor deems to be important; e.g. , case anecdotes,
suggestions for program modification, etc. Contractor will
also provide County with copies of any of its newsletters or
other special publications.
Initials: C
Contractor County Dept.
2
Contra Costa County Standard Form 1/87
GENBRAL COi DMONS
(Purchase of Services)
1. Compliance with Lay. Contractor shall be subject to and comply with all
Federal, State and local laws and regulations applicable With respect to its performance
under this Contract, including but not limited to, licensing, employment and purchasing
practices; and Wages, hours and conditions of employment, including nondiscrimination.
2. Inspection. Contractor's performance, place of business and records per-
taining to this Contract are subject to monitoring, inspection, review and audit by
authorized representatives of the County, the State of California, and the United States
Government.
3. Records. Contractor shall keep and make available for inspection and copying
by authorized representatives of the County, the State of California, and the United
States Government, the Contractor's regular business records and such additional records
pertaining to this Contract as may be required by the County.
a. Retention of Records. The Contractor shall retain all documents
pertaining to this Contract for five years from the date of submission of Contractor's
final payment demand or final Cost Report; 'for any further period that is required by
law; and until all Federal/State audits are complete and exceptions resolved for this
Contract's funding period. Upon request. Contractor shall make these records available
to authorized representatives of the County, the State of California, and the United
States Government.
b. Access to Boobs and Records of Contractor, Subcontractor. Pursuant to
Section 1861(v)(1) of the Social Security Act, and any regulations promulgated
thereunder, Contractor shall, upon written request and until the expiration of four
years after the furnishing of services pursuant to this Contract, make available to the
Secretary of Health and Human Services or to the Comptroller General, or any of their
duly authorized representatives, this Contract and books, documents, and records of
Contractor that are necessary to certify the nature and extent of all costs and charges
hereunder.
Further, if Contractor carries out any of the duties of this Contract through a
subcontract with a value or cost of $10,000 or more over a twelve-month period, such
subcontract shall contain a clause to the effect that upon written request and until the
expiration of four years after the furnishing of services pursuant to such subcontract,
the subcontractor shall make available, to the County, to the Secretary, or to the
Comptroller General, or any of their duly authorized representatives; the subcontract
and books, documents, and records of the subcontractor that are necessary to verify the
nature and extent of all costs and charges thereunder.
This special condition is in addition to any and all other terms regarding the
maintenance or retention of records under this Contract and is binding on the heirs,
successors, assigns and representatives of Contractor.
4. Reporting Requirements. Pursuant to Government Code §7550, Contractor shall
include in all documents or Written reports completed and submitted to County in
accordance with this Contract, a separate section listing the numbers and dollar amounts
of all contracts and subcontracts relating to the preparation of each such document or
written report. This section shall apply only if the payment limit under this Contract
exceeds $5,000.
Contra Costa County Standard Form ff87
GENERAL CONDITIONS
(Purchase of Services)
5. Termination.
a. Written Notice. This Contract may be terminated by either party, at their
sole discretion, upon thirty-day advance written notice thereof to the other, and may be
cancelled immediately by written mutual consent.
b. Failure to Perform. The County, upon written notice to Contractor, may
• immediately terminate this Contract should the Contractor fail to perform properly any
of its obligations hereunder. In the event of such termination, the County may proceed
with the work in any reasonable Wagner it chooses. The cost to the County of completing
Contractor's performance shall be deducted from any sum due the Contractor under this .
Contract, Without prejudice 'to the County's rights otherwise to recover Its damages.
c. Cessation-of Fuadine. Notwithstanding Paragraph 5.a. above, in the event
that Federal, State, or otber non-County funding for this Contract ceases, this Contract
is terminated without notice.
6. Entire ApreemPnt. .This Contract contains all the terms and conditions agreed
upon by the parties. Except as expressly provided herein, no other understanding, oral.
or otherwise, regarding the subject matter of this Contract 'shall be deemed to exist-or
to bind any of the parties hereto.
7. Further Specifications for OperaUgg Procedures. Detailed specifications of
operating procddures and budgets required by this Contract, including but not limited
to, monitoring,- evaluating, auditing; billing, or regulatory changes, may. be'developed
and set forth in a written Informal Agreement between the Contractor and the County,,
Such Informal Agreements shall be designated as such and shall not be amenaments .to this
Contract except to the extent that they further detail or clarify that which is already
required hereunder. Such Informal Agreements may not enlarge in any manner the scope of
this Contract, including any sums of money to be paid the Contractor as provided
herein. Informal Agreements may be approved and signed by the head of the County
Department for Which this Contract is made or his designee.
S. Modifications and Amendments.
a. General Amendments. This Contract may be modified or amended by a written
document executed by the Contractor and the Contra •Costa County Board of Supervisors or,
after Board approval, by its designee, subject to: any required State or Federal
approval.
b. Administrative Amendments. Subject to the Payment Limit, the Payment
Provisions and the Service Plan may be amended by a written administrative amendment_
executed by the Contractor and the County Administrator -or his designee, subject to any
required State or Federal approval, provided that such administrative amendments may not
materially change the Payment Provisions or the Service Plan.
9. Disputes. Disagreements between the County and Contractor concerning the
meaning, requirements, or performance of this Contract shall be subject to final
determination in writing by the head of the County Department for Which this Contract is
made or his designee or in accordance with the applicable procedures (if any) required
by the State or Federal Government.
Contra Costa County Standard Form *1/87
GHNSRAL cotmin&s
(Purchase of Services)
10. Choice of Lav and Personal Jurisdiction.
a. This Contract is made in Contra Costa County and shall be governed and
construed in accordance with the laws of the State of California.
b. Any action relating to this Contract shall be instituted and prosecuted in
the courts of Contra Costa County, State of California.
11. Conformance with Federal and State Regulations and Yaws. Should Federal or
State regulations or laws touching upon the subject of this Contract be adopted or
revised during the terra hereof, this Contract shall be deemed amended to assure
conformance with such Federal or State requirements.
12. No Waiver by Camty. Subject to Paragraph 9. (Disputes) of these General
Conditions, inspections or approvals, or statements by-any officer, agent or employee of
the County indicating the Contractor's performance or any part thereof complies with the
requirements of this Contract, or acceptance of the whole or any part of-said .
performance, or payments therefor-, or any combination of these acts, shall not relieve
the Contractor's obligations to fulfill this Contract as prescribed; nor shall the
County be thereby stopped from bringing any action for damages or enforcement arising
from any failure to comply with any of the terms and conditions of this Contract.
13. Subcontract-and Assignment. This Contract binds the heirs, successors,
assigns and representatives of Contractor. The Contractor shall not enter into.
subcontracts for any work contemplated under .this Contract and shall not assign this
Contract or*monies due or to become due, Without the prior written consent.of the County
Administrator or his designee, subject to any -required State or Federal approval.
14. Independent Contractor Status. This Contract is by and between two
independent contractors and is not intended to and shall not be construed to create the
relationship between the parties of agent, servant, employee, partnership, joint venture
or association.
15. Conflicts of Interest. Contractor, its officers; partners, associates,
agents, and employees shall not make, participate in making, or in any way attempt to
use the position afforded thea by this Contract to influence any governmental decision
in which he or she knows or has reason to know that he or she has a financial interest
under California Government Code Sections 87100, et seq., or otherwise.
16. Confidentiality. Contractor agrees to comply and to require its officers,
partners, associates, agents and employees to comply with all applicable State or
Federal statutes or regulations respecting confidentiality, including but not limited
to, the identity of persons served under this Contract, their records, or services
provided them, and assures that:
a. All applications and records concerning any individual made or kept by
Contractor or any, public officer or agency in connection with the administration of or
relating to services provided under this Contract will be confidential, and will not be
open to examination for any purpose not directly connected with the administration of
such service.
-3-
Contra Costa County Standard Form 1A S
GENE AL CONDITIONS
(Purchase of Services)
b. No person will publish or disclose or permit or cause to be published or
disclosed, any list of persons receiving services, except as may be required in the
administration of such service. Contractor agrees to inform all employees, agents
partners of the above provisions, and that any person knowingly and intentionally
disclosing such information other than as authorized by law may be guilty of a mis-
demeanor.
17. Nondiscrfmfnatorg Services. Contractor agrees that all goods and services
under this Contract shall be available to all qualified persons regardless of age, sex,
race, religion, color, national origin, or ethnic background, or handicap, and that none
shall be used, in whole or in part, for religious worship or instruction.
18. Indemnification. The Contractor shall defend, indemnify, save and hold
harmless the County and its officers and employees from any and all claims, costs and
liability for any damages, sickness, death, or. injury to person(s) or property,
including without limitation all consequential damages, from any cause whatsoever
arising directly or indirectly from or connected with the operations or services of the
Contractor or-its agents, servants,. employees or-subcontractors hereunder, save and .
except claims or litigation-arising through the sole negligence or sole.willful
misconduct of .the County or its officers or employees. Contractor will reimburse the
County for, any expenditures, including reasonable attorney's fees, the County may make
by reason of the-matters- that are the subject of this indemnification, and if requested
by the County will defend any claims or litigation to which this indemnification
provision applies at the sole cost and expense of the Contractor.
19. Insurance. During the entire terse of this Contract.-and any extension or
-modification thereof, the Contractor shall keep in effect insurance policies meeting the -
following insurance requirements unless otherwise expressed in the Special Conditions:
a. Liability Insurance. The Contractor shall-provide comprehensive liability
insurance, including coverage for owned and non-owned automobiles, with a minimum
combined single limit coverage of $500,000 for all damages, including consequential
damages, due to bodily injury, sickness or disease, or death to any person or damage to
or destruction of property, including the loss of use thereof, arising from each
occurrence. Such insurance shall be endorsed to include the County and its officers and
employees as additional insureds as to all services performed by Contractor under this
agreement. -Said policies shall constitute primary insurance as to the County, the State
and Federal Governments, and their officers, agents, and employees, so that other
insurance policies held by them or their self-insurance progran(s) shall not be. iequired
to contribute to any loss covered under the Contractor's insurance policy or policies.
b. Workers' Co�sation. The Contractor shall provide workers' compensation
insurance coverage for its employees.
C. Certificate of Insurance. The Contractor shall provide the County with
(a) certific2te(s) of insurance evidencing liability and workers' compensation insurance
as required herein no later than the effective date of this Contract. If the Contractor
should renes: the insurance policy(ies) or acquire either a new insurance policy(ies) or
amend the coverage afforded through an endorsement to the policy at any time during the
term of this Contract, then Contractor shall provide (a) current certificate(s) of
insurance.
Contra Costa County Standard Fornf 1187
GENERAL CONDITIONS
(Purchase of Services)
d. Additional Insurance Provisions. The insurance policies provided by the
Contractor shall include a provision for thirty (30) days written notice to County
before cancellation or material change of the above specified coverage.
20. Notices. All notices provided for by this Contract shall be in writing and
may be delivered by deposit in the United States wail, postage prepaid. Notices to the
Comity shall be addressed to the head of the County Department for which this Contract
is made. Notices to the Contractor shall be addressed to the Contractor's address
designated herein. The effective date of notice shall be the date of deposit in the
mails or of other delivery, except that the effective date of notice to the County shall
be the date of receipt by the he-ad' of the County Department for which this Contract -is
made.
21. Primacy of General Conditions. Except for Special Conditions which expressly
supersede General Conditions, the Special Conditions (if any) and Service Plan do not
limit any term of the General Conditions.
22. Nonrenewal. Contractor understands and agrees that there is no represen-
tation, implication, or understanding that the services provided by Contractor under
this Contract will be purchased by County under a new contract following expiration or
termination of this Contract, and waives all rights or claims to notice or hearing
respecting any failure to continue purchase of all or any such services from Contractor.
23. Possessory Interest. If this Contract results in the Contractor having
possession of, claim to or right to the possession of land or improvements, but does not
vest ownership of the land or improvements in the' same person, or if this Contract
results in the placement of taxable improvements-on tax exempt land (Revenue & Taxation
Code §107), such interest or improvements may represent a possessory interest subject to
property tax, and Contractor may be subject to the•payment of property taxes levied on
such interest. Contractor agrees that this provision complies with the notice
requirements of Revenue & Taxation Code §107.6, and waives all rights to further notice
or to damages under that or any comparable statute.
24. No Third-Party Beneficiaries. Notwithstanding mutual recognition that
services under this Contract may provide some aid or assistance to members of the
County's population, it is not the intention of either the County or Contractor that
such individuals occupy the position of intended third-party beneficiaries of the
obligations assumed by either party to this Contract.
25. Copyrights and Rights in Data. Contractor shall not publish or transfer any
materials produced or resulting from activities supported by this agreement without the
express written consent of the County Administrator. If any material is subject to
copyright, the County reserves the right to copyright such and the Contractor agrees not
to copyright such material. If the material is copyrighted, the County reserves a
royalty-free, nonexclusive, and irrevocable license to reproduce, publish, and use such
materials, in whole or in part, and to authorize others to do so.
-5-
/
Contra Costa County Standard Form 10-90
GENERAL CONDITIONS
26. Federally Required Audit. If Contractor is funded by $25,000
or more in federal grant funds in any fiscal year, from any source.
Contractor shall provide to County at Contractor's expense an audit
conforming to the requirements set forth in the most current version of
Office of Management and Budget Circular A-133. If Contractor is funded by
$25,000 to $100,000 in federal grant funds in any fiscal year from any
source, Contractor shall arrange for conduct of the federally-required audit
biennially and shall submit the audit to County in the time, form and manner:
required by the most current version of Office of Management and Budget
Circular A-133 -and by County: If Contractor is funded by $100,000 or more
In federal grant funds in any fiscal year from any source. Contractor shall
arrange for conduct of the federally-required audit annually and shall
submit the audit to County in the time, for, and manner required -by the most
current version of Office of Management and Budget Circular A-133 and by
County. Contractor is solely responsible for arranging for the conduct of
the audit, and for its cost, and County may Withhold the estimated cost of
the audit or 10 percent of the contract amount, whichever is larger, or the
final payment, from the Contractor until County receives the audit from
Contractor.
GEN-CON -6-
Federal Funds
Disk 30A
09/11/95
CONTRA COSTA CHILD CARE COUNCIL
CONTRA COSTA COUNTY BUDGET
RESOURCE &REFERRAL
BUDGET
INCOME
Contract 36,5-30
TOTAL INCOME 36,530
EXPENSES
Provider Payments
Personnel 25,292
Occupancy 3,386
Supplies 318
Other Costs 7,534
TOTAL EXPENSES 36,530
1CCC95.wk3
1.
4
Contra Costa County Number 21-185-1
Standard Form 1/87 STANDARD CONTRACT Fund/Org t 5000
(Purchase of Services) Account 2310
1. Contract Identification. Other #
Department: Social Service
subject: Parent zhoice child care subsidies to low-income working parents
2. Parties. The County of Contra Costa, California (County), for its Department named
above, and the following-named Contractor mutually agree and promise as follows:
contractor: Contra Costa Child Care Council Taxpayer ID�94-2383037
Capacity: Nbn-profit corporation
Address: 2450 Stanwell Dr. #110
Concord, Ca 945M
3. Term. The effective date of this Contract is July 1, 1995 and it
terminates June 30, 1996 unless sooner terminated as provided herein.
d. Payment Limit. County's total payments to Contractor under this Contract shall not
exceed 5 113.770
5. County's Obligations. County shall make to the Contractor those payments described in
the Payment Provisions attached hereto which are incorporated herein by reference,
subject to all the terms and conditions contained or incorporated herein.
6. Contractor's Obligations. Contractor shall provide those services and carry out that
work described in the Service Plan attached hereto which is incorporated herein by
reference, subject to all the terms and conditions contained or incorporated herein.
7. General and Special Conditions. This Contract is subject to the General Conditions and
Special Conditions (if any) attached, hereto, which are incorporated herein by reference.
S. Project. This Contract implements in whole or in part the following described Project,
the application and approval documents of which are incorporated herein by reference:
NA
S. Legal Authority. This Contract is entered into under and subject to the following legal
authorities: California Government Code Sections 26227 and 31000
LO. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA. CALIFORNIA
ATTEST: Ph' chelor, Clerk th and
30ARD OF SUPERVISORS o S rs an Couat 'strator,
4
iy By
C airm Deputy
R
CONTRACTOR
3y By
President Secretary
t'Designate official business capacity A. ) (Designate official business capacity B. )
rote to Contractor: For corporations (profit or nonprofit), the contract must be signed by two
)fficers. Signature A must be that of the president or vice-president and Signature B must be
:hat of the secretary or assistant secretary (Civil Code $1190 and Corporations
:ode S313). All signatures must be acknowledged as set forth on page two.
(C:SC-SP)
Contra Costa County Standard Form (Rev. 1/95)
APPROVALS/ACKNOWLEDGEMENT -
Number 21-185-1
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
By-74 f
Designee ---
APPROVED: COUNTY ADMINISTRATOR
By
signee
ACKNOWLEDGEMENT
STATE OF CALIFORNIA )
ss.
COUNTY OF CONTRA COSTA )
On before me,
(insert name and title of the officer), personally appeared �l'i/moi' � �� ,¢r�D A I k cvIaldc
personally kmW to me (or proven to me on the basis of satisfactory evidence) to be the person(s) whose
1.17 N
name(s) 'isfare siftbscribed to the within instrument and acknowledged to me that he/sh ey xecuted the
same in his etj0e authorized capaci (ies) and that by his/her signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
UGarrh M.VanRooyen 1113
WITNESS MY HAND AND OFFICIAL SEAL 1911NOTAR� ,8�CONTRA
+r ,.E== 17,1'�ae�
(Seal)
ff Signature
ACKNOWLEDGEMENT(by Corporation,Partnership,or Individual)
(Civil Code§1189)
Number 21-185-1
SERVICE PLAN
During the term of this contract, July 1, 1995 through June 30,
1996, the Contractor will provide parent choice child care
subsidies to low income working parents who are residents of
Contra Costa County at the level of approximately twenty three
(23) Family Units served.
A. Program Goal
The goal of this contracted service is to assist low income
working parents to maintain their independence from Aid to
Families with Dependant Children (AFDC) by providing parent
choice subsidies on a sliding fee scale basis. "Low income"
is defined as having monthly income which is at or below 84%
of the state median income adjusted for family size.
B. Eligibility for Services
The Contractor will provide client services applying the
same eligibility criteria and program requirements as those
contained in the Terms and Conditions of the Contractor's
current contract with the California Department of Education
for administration of the (federal) Title IV-A At Risk Child
Care Program, with the following three exceptions to those
criteria:
1. The Title IV-A preferences for serving former
Transitional Child Care (TCC) recipients and
emancipated teen parents will not be. applied.
2. When a program recipient loses his/her job, the child
care subsidy need not be terminated. Eligibility for
the subsidy may continue for up to sixty (60) working
days while the parent searches for a new job.
3. No subsidy can be paid for child care in a facility
where religious instruction or worship is conducted
during the time child care is being provided.
Initials: `9' ae��Y.
Contractor County Dept.
1
Number 21-185-1
SERVICE PLAN
C. Provider Payment Limits and Reimbursement
The Contractor will pay providers at the same rate they
charge non-subsidized families or at the 75th percentile of
local market rates, whichever is less.
D. Payment and Reporting Requirements
The Contractor will submit a monthly claim for reimbursement
of expense in conformity with the attached Payment
Provisions. Attached to each monthly reimbursement claim
will be a listing of families served, providers paid, and
the amounts paid during that month.
E. Budget
The Budget of Estimated Program Expenditures is attached as
Attachment A and is made a part here to. Contract budget
allocations for direct services must constitute eighty (80%)
of the contract expenditures.
F. Payment Limit
The Payment Limit for this contract is $113 ,770.
Initials:
Contr ctor County Dept.
2
mt,ra Cb-pta County
PAYHENT PROVISIONS
(Cost Basis Contracts) Number 21-185-1
Payment Basis. Subject to the Payment Limit, payments to the Contractor for all
ervices provided for County under•this Contract shall only be for costs that are allowable
osts that are actually incurred in the performance of Contractor's obligations under this
.ontract.
1. Payment Amounts. Subiect to later adjustments in total payments as provided below, and
;ubject to the Payment Limit of this Contract, County will pay Contractor as full compen-
;ation for all services, work, expenses or costs provided or incurred by Contractor:
;Check one alternative only)
[ ] a. $ monthly, or
[ ] b. $ per unit, as defined in the Service Plan, or
[ ] c. An amount equal to Contractor's allowable costs that are actually incurred each
month, but subject to the "Budget of Estimated Program Expenditures" included in
the Service Plan.
[ d. As set-forth in ft Fait Pmdsicns of V,-e Ste,tv� Paan
3. Allowable Costs. Contractor's allowable costs are only those which are determined in
accordance with:
(Check applicable Alternative)
j ] a. Department of Health & Human Services Administration of Grants Federal Regulations
Title 45 Part 74 including any amendments thereto and the applicable Subpart listed
hereunder; and other documents specified in the Service-Plan regarding principles"
for determining and allocating the allowable. costs of providing the services; and'
any standards set forth in the Service Plan for determining the allowability of
selected items of costs of-providing the services.
[ ] Federal Management Circular A-87, including any amendments to the circular
published in the Federal Register by OMB is to be used ,for determining allow-
able costs of activities conducted by state and local governmental agencies.
{ ] OMB Circular A-122, including any amendments to the Circular published in the
Federal Register by OMB is to be used for determining allowable costs of
activities conducted by nonprofit organizations (other than government
agencies, educational institutions, and hospitals).
[ ] 41 CFR, Subpart 1-15.2 shall be used for profit organizations other than
hospitals.
[ ] OMB Circular No. A-21, including any amendments to the Circular published in
the Federal Register by OMB shall be the principles to be used for determining
allowable costs by educational institutions (other than:
=for-profit
institutions).
i
[ ] Appendix E. Subpart Q Section 74.173 shall be used for determining costs of
researcli, development vork, -and other.activities for determining allowable
costs; - - - -
or
[ J b. Such State regulations and documents as are set forth in the Service Plan regarding
accounting guidelines, including standards for determining allowable or - -
non-allowable costs.
Initials: ---,�—
Contractor County Dept.
-1- --
ontra Cbsta County y
PAYMENT PROVISIONS
(Cost Basis Contracts) Number 2145-1 '
{ ] c. Part IV Department of Labor, Employment and Training administration, 20 CFR Part
674, Section.674.402 and any amendments thereto; and California Department of Aging
Title V Operations Handbook, 1987, Section 505.4 and any amendments thereto.
i. Payment Demands. Contractor shall submit written demands. Said demands shall be made
:)n County Demand Form D-15 and in the manner and form prescribed by County. Contractor shall
submit said demands for payment no later than 30 days from the end of the month in which the
contract services upon which such demand . is based were actually rendered. Upon approval of
said payment demands by the, head of the County Department for which this Contract is made, or
his designee, County will make payments as specified in Paragraph 2. (Payment Amounts) above.
5. Penalty for Late Submission. When Contractor fails to submit to County a timely demand
for payment as specified in Paragraph 4. (Payment Demands) above, and as a result of
Contractor's late submission the County is unable to obtain reimbursement from the State of
California..or otherwise; to the extent the County's recovery of funding is prejudiced, County
shall not pay Contractor for such services, even though such services were fully provided.
6. Right to Withhold. County has the right to withhold payment to the Contractor when, in
the opinion of the County expressed in writing to the Contractor, (a) the Contractor's
performance, in whole or in part, either has not been carried out or is insufficiently
documented, (b) the Contractor has neglected, failed or refused to furnish information or to
cooperate with any inspection, review or audit of its program, work or records, or (c)
Contractor has failed to sufficiently itemize or document its demand(s) for payment.
7. Cost Report and Settlement. No later than forty-five (45) days following the termi-
nation of this Contract, Contractor shall submit to County a cost report in the-form required
by County, showing the allowable costs that have actually been incurred by Contractor under
this Contract. I£ said cost report shows that the allowable costs that have actually been
incurred by Contractor under this Contract exceed the payments made by County, subject
nevertheless to the Payment Limit of this contract, County will remit any such excess amount
to Contractor, provided that the payments made, together with any such.excess amount, may not
exceed the Contract Payment Limit. If said cost report shows that the payments made by
County exceed the allowable *costs that have actually been incurred by Contractor under this
Contract, Contractor shall remit any such excess amount to County.
8. Audits. The records of the Contractor may be audited by the County, State, or United
States government, in addition to any certified cost report or audit required by the Service
Plan. Any certified cost report or audit required by the Service Plan shall be submitted to
County by Contractor within such period of time as may be expressed by applicable State or
Federal regulations, policies, or contracts, but in no event later than 90.days from, the
termination date of this Contract. If such audit(s) show that the payments made by County
exceed the allowable costs that have actually been incurred by Contractor under this
Contract, including any adjustments made pursuant to Paragraph 6. (Cost Report and
Settlement), then Contractor shall pay to County within 30 days of demand by County any such
excess amount. If such audit(s) show that the allowable costs that have actually been
i-ncurred.by Contractor under this Contract exceed the vayments made by County, including any
adjustments made pursuant to Paragraph 6. (Cost Report 2nd Settlement), then County agrees to
pay to Contractor any such excess amount, provided that the payments made, together with any
such excess payment, may not exceed the Contract Payment Limit.
9. Audit Exceptions. In addition to its obligations under Paragraph 7. (Audits) above,
Contractor agrees to accept responsibility for receiving, replying to, and/or complying with
any audit exceptions by appropriate.-county, State, or Federal audit agencies occurring as a
result of its performance of this Contract. Contractor also agrees to pay to the County
within 30 days of demand by County the full amount of the County's obligation, if any, to the
State •and/or Federal government resulting from any audit exceptions, to the extent such are
attributable to the Contractor's failure to perform properly any of its oblig2tions under
this Contract.
-�- Initials:
C '� u�pnt_
Contra Costa Count• Standard Form 1/87
GSN$RAL CON MONS
(Purchase of Services)
1. Compliance with Lair. Contractort shall be subject to and comply with all
Federal, State and local laws and regulations applicable with respect to its performance
under this Contract, including but not limited to, licensing, employment and purchasing
practices; and wages,'hours and conditions of employment, including nondiscrimination.
2. DMImction. Contractor's performance, place of business and records per-
taining to this Contract are subject to monitoring, inspection, review and audit by
authorized representatives of the County, the State of California, and the United States
Government.
3. Records. Contractor shall keep and make available for inspection and copying
by authorized representatives of the County, the State of California, and the United
States Government, the Contractor's regular business records and such additional records
pertaining to this Contract as may be required by the County.
a. Retention of Records. The Contractor shall retain all documents
pertaining to this Contract for five years from the date of submission of Contractor's
final payment demand or final Cost Report;-for any further period that is required by
law; and until all Federal/State audits are complete and exceptions resolved for this
Contract's funding period. Upon request, Contractor shall make •these records available
to authorized representatives of the County, the State of California, and the United
States Government.
b. Access to Books and Records of Contractor Subooatractor. Pursuant to
Section 1861(v (1) of the Social Security Act, and any regulations promulgated
thereunder, Contractor shall, upon Written request and until the expiration of four
years after the furnishing of services pursuant to this Contract, make available to the
Secretary of Health and Human Services or to the Comptroller General, or any of their
duly authorized representatives, this Contract and books, documents, and records of
Contractor that are necessary to certify the nature and extent of all costs and charges
hereunder.
Further, if Contractor carries out any of the duties of this Contract through a
subcontract with a value or cost of $10,000 or more over a twelve-month period, such
subcontract shall contain a clause to the effect that upon written request and until the
expiration of four years after the furnishing of services pursuant to such subcontract,
the subcontractor shall make available, to the County, to the Secretary, or to the
Comptroller General, or any of their duly authorized representatives; the subcontract
and books, documents, and records of the subcontractor that are necessary to verify the
nature and extent of all costs and charges thereunder.
This special condition is in_addition to any and all other terms regarding the
maintenance or retention of records under this Contract and is binding on the :-,eirs,
successors, assigns and representatives of Contractor.
4. Reporting Requirements. Pursuant to Government Code §7550, Contractor shall
include in all documents or written -reports completed and submitted to County in
accordance with this Contract, a separate section listing the numbers and dollar amounts
of all cent_racts and subcontracts relating to the preparation of each such document or
written report. This section shall apply only if the payment limit under this Contract
exceeds $5,000.
ontra Costa County Standard Form i/8h
GFMERAL CONDITIONS
(Purchase of Services)
5. Termination.
a. Written Notice. This Contract may be terminated by either party, at their
ole discretion, upon thirty-day advance written notice thereof to the other, and may be
ancelled immediately by written mutual consent.
b. Failure to Perform. The County, upon written notice to Contractor, may
=mediately terminate this Contract should the Contractor fail to perform properly any
of its obligations hereunder. In the event of such termination. the County may proceed
dth the work in any reasonable magner it chooses. The cost to the County of completing
;ontractor's performance shall be deducted from any sum. due the Contractor under this .
;ontract, without prejudice -to the County's rights otherwise to recover its damages..
c. Cessation-of FvadinR. Notwithstanding Paragraph S.a. above$ in the event
:hat Federal, State, or other non-County funding font this Contract ceases, this Contract
Ls terminated Without notice.
6. Entire t. .This Contract contains all the terns and conditions agreed
1pon by the parties. Except as expressly provided herein. no other understanding, oral-
sr otherwise, regarding the subject matter of I this Contract 'shall be deemed to exist-or
to bind any of the parties hereto.
7. Further Specifications for Operating Procedures. Detailed specifications of
operating procedures and budgets required by this Contract, including but not,limited
to, monitoring,- evaluating, auditing; billing, or regulatory changes, may.be developed
and set forth in a written Informal Agreement between the Contractor and the. County,
Such Informal Agreements shall be designated as such and shall not be amendments ,to this
Contract except to the extent that they further detail or clarify that which is already
required hereunder. - Such Informal Agreements may not enlarge in any manner the scope of
this Contract, including any sums of money to be paid the Contractor as provided
herein. Informal Agreements may be approved and signed by the head of the County
Department for which this Contract is made or his designee.
8. Modifications and Amwd._.rnts.
a. General Amendmeats. This Contract may be modified or amended by a Written
document executed by the Contractor and the Contra Costa County Board of Supervisors or.,
after Board approval, by its designee, subject to any required State or Federal
approval.
b. Administrative Amendments. Subject to the Payment Limit, the Payment
Provisions and the Service Plan may be amended by a written administrative amendment.
executed by the Contractor and the County Administrator -or his designee, subject to any
required State or Federal approval, provided that such administrative amendments may not
materially change the Payment Provisions or the Service Plan.
9. Disputes. Disagreements between the County and Contractor concerning the
meaning, requirements, or performance of this Contract shall be. subjec-t_ to final
determination in writing by the head of the County Department for which this Contract is
made or his designee or in accordance with the applicable procedures-, (if any) required
by the State or Federal Government.
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a t !
Contra Costa County Standard Form 1/II7
GOAL CONDITIONS
(Purchase of Services)
10. Choice of Law and Personal Jurisdiction.
a. This Contract is made in Contra Costa County and shall be governed and
construed in accordance with the laws of the State of California.
b. Any action relating to this Contract shall be instituted and prosecuted in
the courts of Contra Costa County, State of California.
11. Conformance With Federal and State Regulations and Luis. Should Federal or
State regulations or laws touching upon the subject of this Contract be adopted or
revised during the term hereof. this Contract shallbe deemed amended to assure
conformance with such Federal or State requirements.
12. No Waiver by Couatg. Subject to paragraph 9. (Dispute's) of these General
Conditions, inspections or approvals, or statements by.any officers agent or employee of
the County indicating the Contractor's performance or any part thereof complies Kith the
requirements of this Contract, or acceptance of the Whole or any part of-said -
performance, or payments therefor, or any combination of these acts, shall not relieve
the Contractor's obligations to fulfill this Contract as prescribed; nor shall the
County be thereby stopped from bringing any action for damages or enforcement arising
from any failure to comply with any of the terms and conditions of this Contract.
13. Subcontract-and Assi mwnt. This Contract binds the heirs, successors,
assigns and representatives of Contractor. The Contractor shall not enter luta
subcontracts for any work contemplated under .this Contract and shall not assign this
Contract or monies due or to become due, without the prior written consent of the County
Administrator or his designee, subject to any'required State or Federal approval.
14. Independent Contractor Status. This Contract is by and between two
independent contractors and is not intended to and shall not be construed to create the
relationship between the parties of agent, servant, employee, partnership, joint venture
or association.
15. Conflicts of Interest. Contractor, its officers; partners, associates,
agents, and employees shall not make, participate in making, or in any way attempt to
use the position afforded them by this Contract to influence any governmental decision
in Which he or sbe knows or has reason to know that he or she has a financial interest
under California Government Code Sections 87100, et seq., or otherwise.
16. Confidentiality. Contractor agrees to comply and to require its officers,
partners, associates, agents and employees to comply with all applicable State or
Federal statutes or regulations respecting confidentiality, including but not limited
to, the identity of persons served under this Contract, their records: .or services
provided them, and assures that:
a. All applications and records concerning any individual made of tient by
Contractor or any public officer or agency in connection with the administration of or
relating to services provided under this Contract will be confidential, and will not be
open to examination for any purpose not directly connected with the administration of
such service.
-3-
a
ontra Costa County Standard For 1188 '
GENERAL CONDITIONS
(Purchase of Services)
b. No person will publish or disclose or permit or cause to be published or
lisclosed, any list of persons receiving services, except as may be required in the
administration of such service. Contractor agrees to inform all employees, agents
)artners of the above provisions, and that any person knowingly and intentionally
lisclosing such information other than as authorized by law may be guilty of a mis-
lemeanor.
17. Nondis torr Services. Contractor agrees that all goods and services
ander this Contract shall be available to all qualified persons regardless of age. sex,
race, religion, color, national origin, or ethnic background. or handicap, and that none
shall be used, in Whole or in part, for religious Worship or instruction.
IS. Indemnification. The Contractor shall defend, indemnify, save and hold
harmless the County and its officers and esaployees from any and all claims, costs and
liability-for any damages, sickness. death, or. injury to person(s) or property.
including without limitation all consequential damages, from any cause whatsoever
arising directly or indirectly from or connected with the operations or services of the
Contractor or-its agents, servants,. employees or-subcontractors hereunder, save and .
except claims or litigation-arising through the sole negligence or sole-Willful
misconduct of the County or its officers or employees. Contractor will reimburse the
County for, any expenditures, including reasonable attorney's fees. the County may make
by reason of the-matters that are the subject of this indemaification, and if requested
by the County will defend any claims or litigation to which this indemnification
provision applies at the sale cost and expense of the Contractor.
19.. Insurance. During the entire term of this Contract.-and- any extension or
vwdification thereof. the Contractor shall keep in effect iasiv=ce policies meeting the .
following insurance requirements unless otherwise expressed in the Special Conditions:-
a. Liability Insurance. The Contractor shall-provide comprehensive liability
insurance,, including coverage for owned and non-owned automobiles, with a minimum -
combined single limit coverage of $500,000 for all damages. including consequential
damages, due to bodily injury, sickness or disease, or death to any person or damage to
or destruction of property, including the loss of use thereof, arising from each
occurrence. Such insurance shall be endorsed to include the County and its officers and
employees as additional insureds as to all services performed by Contractor under this
agreement. Said policies shall constitute primary insurance as to the County, the State
and Federal Governments, and their officers, agents, and employees, so that other
insurance policies held by them or their self-insurance progran(s) shall not be• =equired
to contribute to any loss covered under the Contractor's insurance policy or policies.
b. Workers' Compensation. The Contractor shall provide workers' compensation
insurance coverage for its employees.
c. Certificate of Insurance. The Contractor shall provide the County with
(a) certificate s) of insurance evidencing liability and workers' compensation insurance
as required herein no later than the effective date of this Contract. If the Contractor
should renes: the insurance policy(ies) or acquire either a nes: insurance pulicy(ies) or
amend the coverage afforded through an endorsement to the policy at any time during the
term of this Contract, then Contractor shall provide (a) current certificate s) of
insurance.
Contrg'Costa County Standard Form
GENERAL CONDMONS
(Purchase of Services)
d. Additional Insurance Provisions. The insurance policies provided by the
Contractor shall include a provision for thirty (30) days written notice to County
before cancellation or material change of the above specified coverage.
20. Notices. All notices provided for by this Contract shall be in writing and
may be delivered by deposit in the United States mail, postage prepaid. Notices to the
Comity shall be addressed to the head of the County Department for Which this Contract
is made. Notices to the Contractor shall be addressed to the Contractor's address
designated herein. The effective date of notice shall be the date of deposit in the
mails or of other deliyery, except that the effective date of notice to the County shall
'be the date of receipt by the head of the County Department for Which this Contract -is
made.
21. Primacy of General Conditions. Except for Special Conditions vhiah expressly
supersede General Conditions, the Special Conditions (if any) and Service Plan do not
limit any term of the General Conditions.
22. Nonrenewal. Contractor understands and agrees that there is no represen-
tation, implication, or understanding that the services provided by Contractor under
this Contract will be purchased by County under a new contract following expiration or
termination of this Contract, and waives all- rights or claims to notice or hearing
respecting any failure to continue purchase of all or any such services from Contractor.
23. Possessory Interest. If this Contract results in the Contractor having
possession of, claim to or right to the possession of land or improvements, but does not
vest ownership of the land or improvements in the* same person, or if this Contract
results in the*placement of taxable 3nprovements•on tax exempt land (Revenue & Taxation
Code §107), such interest or improvements may represent a possessory interest subject to
property tax, and Contractor may be subject to the-payment of property taxes levied on
such interest. Contractor agrees that this provision complies with the notice
requirements of Revenue & Taxation Code §107.6, and waives all rights to further notice
or to damages under that or any comparable statute.
24. No Third-Party Beneficiaries. Notwithstanding mutual recognition that
services under this Contract may provide some aid or assistance to members of the
County's population, it is not the intention of either the.County or Contractor that
such individuals occupy the position of intended third-party beneficiaries of the
obligations assumed by either party to this Contract.
25. Copyrights and Rights in Data. Contractor shall not publish or transfer any
materials produced or resulting from activities supported by this agreement without 'the
express written consent of the County Administrator. If any material is subject to
copyright, the County reserves the right to copyright such and the. Contractor agrees not
to copyright such material. If the material is copyrighted, the County reserves a
royalty-free, nonexclusive; and irrevocable license to reproduce, publish, and use-such_
materials, in whole or in part, and to authorize others to do so.
(C:C
Contra Costa County Standard Form 10-90
GENERAL CONDMONS
26. Federally Required Audit_ If Contractor is funded by $25,000
or more in federal grant funds in any fiscal year, from any source.
Contractor shall provide to County at Contractor's expense an audit
conforming to the requirements set forth in the most current version of
Office of Management and Budget Circular A-133. If Contractor is funded by
$25,000 to $100,000 in federal grant funds in any fiscal year from any
source, Contractor shall arrange for conduct of the federally-required audit
biennially and shall submit the audit to County in the time, form and manner:
required by the most current version of Office of Management and Budget
Circular A-133 -and.by County. If Contractor is funded by $100.000 or more
in federal grant funds in any fiscal year from any source, Contractor shall
arrange for conduct of the federally-required audit annually and shall
submit the audit to County in the time, for, and manner required -by the most
current version of Office of Management and Budget Circular A-133 and by
County. Contractor is solely responsible for arranging for the conduct of
the audit, and for its cost, And County may withhold the estimated cost of
the audit or 10 percent of the contract amoisnt, whichever is larger, or the
final payment, from the Contractor until County receives the audit from
Contractor.
GLN.CON -6-
Federal Funds
Disk 30A
• 09/11/95
CONTRA COSTA CHILD CARE COUNCIL
CONTRA COSTA COUNTY BUDGET
CHILD CARE FUND
BUDGET
INCOME
Contract 113,770
Parent Fees 2,500
TOTAL INCOME 116,270 „
EXPENSES
Provider Payments 93,016
Personnel 15,341
Occupancy 1.985
Supplies 186
Other Costs 5,742
TOTAL EXPENSES 116.270
1CCC95.wk3